Public Works & Highways Committee — Agenda Packet

MEETING: REGULAR MEETING OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE DATE & TIME: Wednesday, October 7, 2026 at 5:30 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road Any member of the body and/or citizen may attend the meeting virtually through the WebEx platform, Meeting #: 2555 672 0428 Password: ZNmFyjsD343 which can be accessed by phone at 408-418-9388 or by logging on at https://villageofgermantown.my.webex.com/villageofgermantown.my/j.php?MTID=mc28ed9f85300bb8f63267a15d2f40b55 Citizens not wishing to attend the meeting personally or virtually may submit any public comments by filling out the Online Comment Form by 4:00 PM on the day of the meeting so that it can be provided to the members of the body for their consideration. Previously recorded Board, Committee, and Commission meeting videos can be viewed at https://www.youtube.com/@villageofgermantownwi AGENDA I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. II. ROLL CALL: III. MEETING MINUTES: A. September 2, 2026 (ACTION) IV. PUBLIC COMMENT: Please be advised per State Statute Section 19.84(2), information will be received from the public. It is the policy of this municipality that there be a four-minute time period, per person, with time extensions per the Chief Presiding Officer’s discretion; be further advised that there may be limited discussion on the information received, however, NO ACTION will be taken under public comments. Comments that may be injurious to village personnel or other individuals will not be allowed. V. UNFINISHED BUSINESS: A. Consideration of a water rate increase. (ACTION) B. Consideration of a sewer rate increase. (ACTION) VI. NEW BUSINESS: A. Drainage Complaint - W214N10288 Beech Dr. (ACTION) B. Consideration of a Change Order with Foth for Continuing Property Records not to exceed $35,000.00. (ACTION) Page 1 of 121 PUBLIC WORKS & HIGHWAYS COMMITTEE AGENDA October 7, 2026 Page 2 C. Consideration of contract with Lee Mechanical for $26,175.00 and allow contingency up to the full amount remaining in budget not to exceed $28,200.00 for 2026 Library HVAC Control Project. (ACTION) D. Consideration of Quote with MACORP to paint the Outdoor Picnic Shelter at Firemens Park not to exceed $24,069.00. (ACTION) E. Acceptance of Improvements - CIPP - Visu-Sewer - Hickory Dr. Storm Sewer. (ACTION) F. Update on Solid Waste and Curbside Recycling Collection. (DISCUSSION) G. Update on Status of Fiber Installation. (DISCUSSION) H. Award of Contract to LaLonde Contractors for $702,386.60 and include a 10% contingency of $70,238.66 not to exceed $772,625.26 for County Line and Appleton Avenue Signal, Street Light, and Pedestrian Crossing Improvements (SISP). (ACTION) VII. DIRECTOR'S REPORT: A. October Director's Report (DISCUSSION) VIII. NEXT MEETING DATE: IX. ANNOUNCEMENTS: X. ADJOURNMENT: UPON REASONABLE NOTICE, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact the Village Clerk at (262) 250-4745 at least 2 days prior to the meeting. Notice is hereby given that a possible quorum of other boards, committees, and/or commissions may attend this meeting to gather information about an item over which they have decision-making responsibility. This may constitute a meeting of these bodies per State ex rel. Badke v Greendale Village Board, even though these bodies will not take formal action at this meeting. Page 2 of 121 MEETING: REGULAR MEETING OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE DATE & TIME: Wednesday, September 2, 2026 at 5:30 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: Chairperson Kaminski called the Public Works and Highways Committee meeting to order at 5:31PM. II. ROLL CALL: Present: Trustee Terri Kaminski, Trustee Robert Warren, Trustee Jan Miller, Trustee Jim Stout Absent: None Excused: None III. MEETING MINUTES: A. August 5, 2026 (ACTION) Motion: Amend the August 5, 2026 Minutes to add who seconded the motion in Item A under New Business and a suggestion to include more description going forward. Motioned By: Jan Miller Seconded By: Robert Warren Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) IV. PUBLIC COMMENT: None V. UNFINISHED BUSINESS: None VI. NEW BUSINESS: A. Presentation by Ruekert & Mielke 60% plan review Main Street and Old Farm Station, and capacity upgrades. (DISCUSSION) Page 3 of 121 Page 2 DPW Director Zimmerman introduced Dave Arnot with Ruekert & Mielke who gave the Committee an update on the project expanding the capacity and extending the life of equipment at the Main Street Lift Station and Old Farm Lift Station. This was a presentation and discussion only item. B. A Resolution Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing for Lift Station Capacity Improvements -- Clean Water Fund Program WDNR. (ACTION) DPW Director Zimmerman presented a Village Attorney approved resolution to let the State know that the Village intends to pay the costs associated with the upgrades at Main St and Old Farm Pump Stations until this loan is secured. Motion: Approve as presented Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) C. Discussion of Road Reservation Abandonment Donges Bay Road west to I41 for Phase II of Division Rd. (DISCUSSION) DPW Director Zimmerman and Civil Engineer Joe Harvat explained the potential plans for discontinuation of the use of the concrete driveway at Wendland Nursery, land acquisition to access the Jefferson Ponds for maintenance purposes, and installing a commercial size driveway cut north of the existing driveway for commercial use. Motion: Approve the vacation of the road ROW land swap and commercial drive access for the Wendland property and proceed as planned. Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) D. Consideration of a water rate increase. (ACTION) Village Administrator Trebatoski presented information on both Water and Sewer Utilities having about a million dollar deficit due to operation expenses. The Village Administrator asked for consideration of an increase for both Utilities beginning the first quarter of 2027. Page 4 of 121 Page 3 Motion: Combine Items D and E for Water and Sewer rate increases and forward both to the Utility Advisory Committee for input. Motioned By: Jan Miller Seconded By: Jim Stout Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) E. Consideration of a sewer rate increase. (ACTION) See Item D F. Vacation of Public Easement - Basic Metals. (ACTION) DPW Director Zimmerman explained due to the building expansion project of Basic Metals, on-site storm water management is required, which negates the need for the public drainage easement. Motion: Approve as presented Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) G. Acceptance of Revised CSM - Basic Metals. (ACTION) DPW Director Zimmerman explained Basic Metals will be combining both of their parcels into one parcel as part of their building expansion project. Motion: Approve as presented Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) H. Award of a Professional Services contract with DB Sterlin for the Pleasant View Culvert Replacement and Road Reconstruction for an amount, including a 10% contingency, of $58,124.00. (ACTION) DPW Director Zimmerman explained the need for a Professional Services contract to Page 5 of 121 Page 4 assist with construction inspection, staking, and contract administration for Pleasant View Drive culvert replacement and road reconstruction. Motion: Approve as presented Motioned By: Jan Miller Seconded By: Robert Warren Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) I. Award a contract with Terracon for geotechnical services for Main St and Old Farm upgrades for an amount, including a 10% contingency, of $18,535.00. (ACTION) DPW Director Zimmerman explained the need for a Professional Services contract to assist with soil borings, soil analysis, boring logs and geotechnical engineering report for the Main St. and Old Farm Pump Station project. Motion: Approve as presented Motioned By: Jan Miller Seconded By: Robert Warren Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) J. Development Agreement with Cirrus Property Group for The Carillon at Germantown development. (ACTION) Attorney Sajdak explained the item to the Committee. Motion: Forward agreement to Village Board without a Committee recommendation, pending staff review and any changes would be incorporated at that time and shared with Village Board. Motioned By: Terri Kaminski Seconded By: Robert Warren Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) K. Consideration of restructuring the Public Works Department. (ACTION) Page 6 of 121 Page 5 DPW Director Zimmerman explained the need to restructure the organization of the Department of Public Works. Motion: Recommend to Village Board approval of a reorganization of the Department of Public Works to include Superintendent position reinstatement, elimination of one Foreman, renaming of two positions and associated salary adjustments not to exceed $10,000.00. Motioned By: Robert Warren Seconded By: Terri Kaminski Yes: Terri Kaminski, Robert Warren, Jim Stout No: Jan Miller Abstain: None Motion Passed (Yes 3, No 1, Abstained 0) VII. DIRECTOR'S REPORT: A. September Director's Report (DISCUSSION) DPW Director Zimmerman gave his September Director's Report. Highlights include Road Program updates, EHD outbreak in the deer heard in Washington County, reimbursement to TID 8 and Water Utility from the Village of Richfield, and fiber installation updates. VIII. NEXT MEETING DATE: The next Public Works and Highways Committee Meeting will be held on October 7, 2026 at 5:30PM. IX. ANNOUNCEMENTS: Trustee Miller announced a District 4 meeting will be held on Thursday September 10, 2026 at the Germantown Senior Center. X. ADJOURNMENT: Chairperson Kaminski adjourned the meeting at 7:19PM. Page 7 of 121 From: crb crb To: Comments Subject: COMMENTS FOR PUBLIC WORKS & HIGHWAY COMMITTEE MEETING 9-2-26 ITEM" K" Date: Monday, August 31, 2026 9:59:41 AM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, Does this village really need to be doing a restructuring of the DPW Staff now? Just because it was started by the former DPW Director and an upcoming retirement, that makes it right? When is this person's retirement notice for? Nothing noted on that. The current supervisor has total of "28 employees to be in charge of", that is too much? If you worked outside of the village, in the real world of work, you could have more or less employees to be in charge of. Just because you supposedly have the $10,000 in the budget for it now, that makes it ok'd? It is pointed out because of the vacancy in engineer job YET and savings in the salary of the director of DPW. These changes also put another increase in the upcoming budget too! Then the comparison of the other communities, does it matter what they do vs what is going on here? Think before you decide and vote on this item. So happy to hear, the village employees, think the residents are made of money! Just keep adding on to the wants! The Schneider's Page 8 of 121 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: October 7, 2026 PLACEMENT: Action Item ITEM TITLE: Consideration of a water rate increase. (ACTION) SUBMITTED BY: Lisa Davis, Finance Director SUMMARY EXPLANATION: The Water Utility’s last rate case allowed for an annual simplified rate increase up to 3% each of the next three years, Cash flow in the utility is still poor with only 30-day cash on hand. Recommendation is a full quarter of operating expenses as cash on hand. Requested rate increase would go into effect Q1 of 2027. ATTACHMENT: 1. SRC_Germantown Water Utility (2210) 2. DPW rate increase graph 3. Dept of Public Works Rate increase request for 2027-revised STAFF RECOMMENDATION: Staff requests the PWHC recommend to the Village Board approval of a 3% simplified rate increase to go into effect Q1 of 2027. ACTION BY COMMITTEE: Page 9 of 121 Simplified Rate Case Application - Water Class AB 2210 - Germantown Water Utility Public Service Commission of Wisconsin PO Box 7854 Madison WI 53707-7854 (filing this form out is in accordance with Wis.Stat196.193) 3011(1/1/2020) Preparer Name: Lisa Davis Date Application will be filed with the PSC: 10/20/2026 Notice Rate Effective Date: Newspaper Name: Date to be Mailed/Published: 09/30/2026 Not Applicable 01/01/2027 Annual Report Information Page 1 Total Sales of Water W-1 $3,496,596 2 Rate Increase Factor 3.0% 3 Line 1 * Line 2 $104,898 4 Net Operating Income (Operating Revenues - Operating Expenses) W-1 -$1,114,303 5 Adjusted Total Operating Income (Line 3 + Line 4) -$1,009,405 6 Average Net Rate Base - Water Utility F-23 $24,106,21 7 7 Line 5 / Line 6 -4.2% 8 Test 1 - Financial Eligibility Qualifies * Yes 9 Adjusted Operating Income (Line 5) 10 Total Operation & Maintenance (O&M) expense (600 and 900 accounts only) 11 Line 9 / Line 10 12 Test 2 - Financial Eligibility Qualifies ** ** Eligible if line 11 <= 6.0% * Eligible if line 7 <= 6.40% History Check Effective Date of the Last Full Rate Case: 12/15/2024 Rates from last full rate case have been in effect for at least one full calendar year and the current annual report has been filed. Yes If Class AB, it has been 5 years or less since the last full rate case. Yes Effective Date of the Last SRC: 12/15/2014 Rates from the last SRC have been in effect for one year (12 months). Yes Water Meter Rates 5/8" meter rate at the last full rate case: 21.00 Current 5/8" meter rate: 21.00 If Class C or D, current rate is less than 40% higher than the last full rate case. NA 5/8" meter rate percent increase since last full rate case: 0.00 % Preparer Phone Number: Preparer Email Address: 262 250-4777 ldavis@germantownwi.gov Note : this application is not officially submitted until it is uploaded to the Commission ’ s Electronic Records Filing System. Customer Notice Method: Mailed to Customer Date Printed: 7/31/2026 3:21:26 PM Page 10 of 121 Notice of Rate Increase Water Customers of the Germantown Water Utility This is to give you notice that the Germantown Water Utility will file an application on October 20, 2026, with the Public Service Commission of Wisconsin (PSC), for authority to increase water rates. Rates for general service will increase 3.0 percent. The increase is necessary to reduce the existing deficiency in present rates. The request is being made under Wis. Stat. 196.193. Rate increases granted under this statute do not require a public hearing. The effect of the increase for some selected customers is shown below. Public Fire Protection and Wholesale rates (if applicable) will also increase 3.0 percent. Germantown Water Utility anticipates that this rate increase will go into effect on January 1, 2027. If you have any questions about the rate increase request, call the Germantown Water Utility at (262) 250-4703. Customer Classification Meter Size Gallons Existing Quarterly Rate Revised Quarterly Rate Average Residential 3/4 12,000 $73.20 $75.39 Large Residential 3/4 18,500 $101.48 $104.51 Multifamily 2 91,500 $485.03 $499.53 Commercial 1 58,000 $285.30 $293.83 Industrial 4 860,000 $3,633.20 $3,743.97 Date Printed: 7/31/2026 3:21:26 PM Page 11 of 121 Germantown Water Utility Operating Results Current Year Prior Year Actual Rate of Return -4.62% -2.01% Authorized Rate of Return 4.90% 4.90% Unrestricted Reserves 2021 2022 2023 2024 2025 Year end balance 1,354,527$ 4,883,131 $ 6,902,013 $ 908,594 $ 181,194 $ Months on hand 7.52 6.47 16.41 22.32 0.62 Debt Coverage 2021 2022 2023 2024 2025 Actual 4.53 4.08 5.50 2.40 1.29 Required 1.25 1.25 1.25 1.25 1.25 Investment in Capital 2,511,329 3,569,948 3,710,495 $3,318,381 $3,533,618 $2,934,289 $2,747,337 $3,231,065 $3,721,787 $4,404,397 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 2021 2022 2023 2024 2025 Operating results Operating revenues Operating expenses Equity, 79% Debt, 21% © 2025 Baker Tilly US, LLP Source: current and prior year financial statement information and other benchmark information as noted. Page 5 Page 12 of 121 Germantown Sewer Utility Operating Results Unrestricted Reserves 2021 2022 2023 2024 2025 Year end balance 5,766,829$ 4,424,416 $ 8,565,905 $ 1,235,663 $ 4,232,910 $ Months on hand 9.98 7.54 13.82 1.90 6.96 Investment in Capital 6,937,534 7,037,371 7,436,723 $7,784,465 $7,295,764 $7,141,938 $6,865,395 $7,396,669 $8,325,848 $8,069,781 $6,000,000 $6,200,000 $6,400,000 $6,600,000 $6,800,000 $7,000,000 $7,200,000 $7,400,000 $7,600,000 $7,800,000 $8,000,000 $8,200,000 $8,400,000 $8,600,000 2021 2022 2023 2024 2025 Operating results Operating revenues Operating expenses Equity, 89% Debt, 11% © 2025 Baker Tilly US, LLP Source: current and prior year financial statement information and other benchmark information as noted. Page 6 Page 13 of 121 Utility Rate Adjustments The Village of Germantown Village Administrator and Finance Director, in collaboration with the Dept of Public Works, seeks approval for a 3% increase in water fees, using the Public Service Commission simplified approach. In addition, we will implement a 3% increase in sewer fees beginning January 1, 2027. Water Utility We are aware of the recent increase in water fees, and unfortunately, the Village is still operating at a loss. The current rate of return is (4. 2%). The operating loss in 2024 was $400,000 and the operating loss in 2025 was $870,000. Within a 25 mile radius, the Village of Germantown is still well below the median cost of water bill. In addition, the guidance for Days Cash on Hand should exceed the billing period, 90 days for the Village of Germantown. Our Days Cash on Hand is currently 30. Operating revenue should at least be enough to cover the cost of operations and depreciation, a ratio of 1.0. Our current Operating Ratio is .90. Page 14 of 121 It is not in the best interest of the Village to wait until a Conventional Rate Case is again necessary before increasing rates. The rate case takes about 6-10 months to complete and is very expensive, with those costs calculated into the new rate for recovery. Using the 3% Simplified Rate increase approach is our best course of action to begin moving toward a position of financial stability and increasing our cash on hand. The average increase will be $8.76 per household per year. Sanitary Sewer Utility The Village maintains 110 miles of sewer main, with 5,943 customers. The village contracts with MMSD for treatment and their annual charge is the largest expense, accounting for 67.8% of the operating expenses. The 2025 operating loss was $770,000, compared to $540,000 in 2024. Total net position decreased by $170,000, and the rate of return is (1.24%). The last rate increase was in 2024 and was insufficient in covering the rising costs. A 3% increase to both fixed and usage fees will be an average of $12.06 per household per year. We appreciate your consideration of this request as we look to improve the financial health of the Village, with minimal impact to its residents. Matt Trebatoski Lisa Davis Tim Zimmerman Page 15 of 121 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: October 7, 2026 PLACEMENT: Action Item ITEM TITLE: Consideration of a sewer rate increase. (ACTION) SUBMITTED BY: Lisa Davis, Finance Director SUMMARY EXPLANATION: The Sewer Utility’s last rate increase was in 2024. The Utility is still operating at a loss due to the rising cost of treatment and capital attributed to the MMSD. The recommendation is for a 3% rate increase on both volumetric and fixed to go into effect Q1 of 2027. Impact on average would be $3.02 per quarter or $12.06 per year for an average household. Rate increase would improve cash flow, and excesses would build reserves in anticipation of significant future capital expenditures. ATTACHMENT: 1. Dept of Public Works Rate increase request for 2027-revised STAFF RECOMMENDATION: Staff requests the PWHC recommend to the Village Board approval of a 3% rate increase to go into effect Q1 of 2027 for the Wastewater Utility. ACTION BY COMMITTEE: Page 16 of 121 Utility Rate Adjustments The Village of Germantown Village Administrator and Finance Director, in collaboration with the Dept of Public Works, seeks approval for a 3% increase in water fees, using the Public Service Commission simplified approach. In addition, we will implement a 3% increase in sewer fees beginning January 1, 2027. Water Utility We are aware of the recent increase in water fees, and unfortunately, the Village is still operating at a loss. The current rate of return is (4. 2%). The operating loss in 2024 was $400,000 and the operating loss in 2025 was $870,000. Within a 25 mile radius, the Village of Germantown is still well below the median cost of water bill. In addition, the guidance for Days Cash on Hand should exceed the billing period, 90 days for the Village of Germantown. Our Days Cash on Hand is currently 30. Operating revenue should at least be enough to cover the cost of operations and depreciation, a ratio of 1.0. Our current Operating Ratio is .90. Page 17 of 121 It is not in the best interest of the Village to wait until a Conventional Rate Case is again necessary before increasing rates. The rate case takes about 6-10 months to complete and is very expensive, with those costs calculated into the new rate for recovery. Using the 3% Simplified Rate increase approach is our best course of action to begin moving toward a position of financial stability and increasing our cash on hand. The average increase will be $8.76 per household per year. Sanitary Sewer Utility The Village maintains 110 miles of sewer main, with 5,943 customers. The village contracts with MMSD for treatment and their annual charge is the largest expense, accounting for 67.8% of the operating expenses. The 2025 operating loss was $770,000, compared to $540,000 in 2024. Total net position decreased by $170,000, and the rate of return is (1.24%). The last rate increase was in 2024 and was insufficient in covering the rising costs. A 3% increase to both fixed and usage fees will be an average of $12.06 per household per year. We appreciate your consideration of this request as we look to improve the financial health of the Village, with minimal impact to its residents. Matt Trebatoski Lisa Davis Tim Zimmerman Page 18 of 121 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: October 7, 2026 PLACEMENT: Action Item ITEM TITLE: Drainage Complaint - W214N10288 Beech Dr. (ACTION) SUBMITTED BY: Timothy Zimmerman, Public Works Director SUMMARY EXPLANATION: On going drainage issue that the previous Village Engineer had been working on regarding a code compliant sump discharge upstream of referenced property. Resident Richard Stemm will be at the meeting to share his frustration, which he feels is a nuisance to him and other neighbors. Money would need to be budgeted in the 2027 budget to remedy this issue if Village so chooses. Preliminary estimate of a ditch enclosure is $10,000.00 for material and $12,000.00 for labor and mobilization, for a total approximate cost of $22,000.00. ATTACHMENT: 1. Stemm Request 2. Beech dr. muni code 3. Beech dr_DS 4. BI Permit 5. BI Installation 1 6. BI Installation 2 7. BI Installation 3 8. BI installation STAFF RECOMMENDATION: Staff is not making a recommendation on this item since it is a code compliant discharge and is draining into a right of way ditch. This is one example of many of such discharges throughout the Village, and remediating this one would create an expensive precedent for the Village. ACTION BY COMMITTEE: Page 19 of 121 Page 20 of 121 • 15.08 - CLEAR WATERS. (Am. Ord. #) (1) DISCHARGE PROHIBITED. (Am. Ord. #35-89) No person shall cause, allow or permit any roof drain, surface drain, sub-soil drain, drain from any mechanical device, gutter, ditch, pipe, conduit, sump pump, or any other object or thing used for the purposes of collecting, conducting, transporting, diverting, draining or discharging clear water from any part of any private premises owned or occupied by said person to discharge into a sanitary sewer. (2) NUISANCE. A prohibited discharge under subsection (1) from any part of any private premises is hereby declared to be a public nuisance and a hazard to the health, safety and well-being of the residents of the Village and to the protection of property. Any such nuisance shall be subject to abatement as provided for by law. (3) GROUNDWATER. (Am. Ord. #35-89) Where deemed necessary by the Plumbing Inspector, every house shall have a sump pump installed for the purpose of discharging clear waters, including artesian wells, from foundation drains and ground infiltration. Where the discharge is not connected to a storm sewer directly, or by lateral, it shall discharge into an underground or above ground conduit leading to a drainage ditch, roadside ditch, dry well, or shall discharge onto the ground surface. For any discharge which is not directly to a storm sewer, the discharge point shall not be closer than 10 feet from any property line for the purposes of encouraging infiltration on the property from which it is discharged. Alternative discharge methods may be approved by the Plumbing Inspector or Village Engineer, in their sole discretion. (4) STORMWATER. (Am. Ord. #35-89) All roof drains, surface drains, drains from any mechanical device, gutters, pipe, conduits or any other objects or things used for the purpose of collecting, conducting, transporting, diverting, draining or discharging stormwaters shall be discharged either into a storm sewer or storm sewer lateral, a dry well, an aboveground or underground conduit leading to an existing drainage ditch or roadside ditch, or onto the ground surface to a drainage easement of record. Except as provided above, the point of discharge location of any stormwater shall not be closer than 10 feet from any property line for the purposes of encouraging infiltration on the property from which it is discharged. Alternative discharge methods may be approved by the Plumbing Inspector or Village Engineer, in their sole discretion. Page 21 of 121 (5) STORM SEWER LATERAL. (Am. Ord. #21-04) Where a parcel of land is abutting or adjacent to public right of way or easement in which is located municipal storm sewers, any discharge of clear waters from such parcel of land, shall be to a storm sewer lateral installed and connected to the storm sewer main at the expense of the owner. All clear water sumps, drains, pipes and related sewer facilities on and in the property and improvements served by the storm sewer, and the storm sewer lateral from the point of connection at the private lateral to the storm sewer main shall be maintained free of defective conditions by and at the sole expense of the owner or occupant of the property and improvements served. (6) CONDUCTING TESTS. If the Director of Public Works or his designated agent suspects an illegal clear water discharge, as defined by this Code or by any other applicable provision of the Wisconsin Administrative Code as it may from time to time be amended, he may, upon reasonable notice and at reasonable times, enter the private premises where such illegal clear water discharge is suspected and conduct appropriate tests to determine whether such suspected illegal clear water discharge actually exists. (7) COMPLIANCE AND PENALTY. Any person determined to be in violation of any provision of this section shall be given a written notice stating the nature of such violation and providing a reasonable time limit for the satisfactory correction thereof. Any person who shall continue any violation beyond the foregoing time limits shall, upon conviction thereof, be subject to the penalties provided in section 25.04 of this Code. Page 22 of 121 Page 23 of 121 Page 24 of 121 Page 25 of 121 Page 26 of 121 Page 27 of 121 Page 28 of 121 Page 29 of 121 Page 30 of 121 Page 31 of 121 Page 32 of 121 Page 33 of 121 Page 34 of 121 Page 35 of 121 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: October 7, 2026 PLACEMENT: Action Item ITEM TITLE: Consideration of a Change Order with Foth for Continuing Property Records not to exceed $35,000.00. (ACTION) SUBMITTED BY: Paul Haugen, Water Superintendent SUMMARY EXPLANATION: In 2001, the Village of Germantown Water Utility reclassified from a Class C utility to a Class AB utility. Class AB utilities are required to institute a perpetual inventory of their assets known as continuing property records pursuant to Wis. Admin. Code § PSC 185.43(2). The Public Service Commission of Wisconsin determined that the Utility had not fully developed its CPR and required the Utility to meet all requirements within 24 months of the Final Decision, dated October 4, 2021. The Utility was also required to report to the Commission in writing regarding its progress toward completion of the CPR within three months of the Final Decision and every six months thereafter. The Water Utility hired Foth in June of 2026 in the amount of $15,000.00. After the initial investigation and data collection, the undertaking is greater than originally anticipated. We are working towards our PSC extension date for completion of the work by July 31st, 2027. For reference, the CPR must include the following: • Include records for locational assets and mass unit assets; • Identify and describe each locational asset; • Show the total construction cost of the asset, the date of construction, and a breakdown of the locational asset into appropriate USOA categories. • Provide a summary of the mass units broken down by unit type (i.e. water mains, valves, hydrants, service, meters, etc.) and list the mass units by size, date of installation, and construction cost; • Distinguish Contributed Plant from Utility Financed Plant; and • Integrate Utility’s mapping records into the CPR. The Village will work with Foth to identify and update missing PSC-related data in the GIS system after the data review is complete. This work includes the following: • Missing data will be gathered from Utility mapping records and Germantown staff knowledge. Page 36 of 121 • Missing data updates will be compiled by Foth on a time-and-materials basis, or Foth will assist Germantown as requested. • Foth will evaluate PSC data management options for the Village of Germantown. • Management options and the associated level of effort may vary depending on the results of the data review. • Options and varying levels of effort will be reviewed in detail with Germantown after the data review is complete. ATTACHMENT: 1. 26G018.01_Continuing Property Records Addendum 1_2026-0918 STAFF RECOMMENDATION: Move to recommend approval of an Addendum Services Agreement contract #263170 with FOTH INFRASTRUCTURE & ENVIRONMENT LLC not to exceed $35,000.00. Account codes: 1/3-50622000-551631, 1/3-50642000-551671, 1/3-50642000-551673 ACTION BY COMMITTEE: Page 37 of 121 Page 1 of 2 Rev. 03/31/2021 AGREEMENT FOR SERVICES ADDENDUM No. 1 Project Title: Continuing Property Records FOTH Project Number: 26G018.01 CLIENT Project Number: (If applicable) This Addendum (in addition to and subject to the conditions contained in the Agreement for Services dated June 17, 2026), (hereinafter "Addendum"), is made and entered into 18th day of September, 2026 by and between FOTH INFRASTRUCTURE & ENVIRONMENT, LLC, (hereinafter “Consultant”) and Village of Germantown, (hereinafter “Client”), for the services described under the Scope of Services (the “Services”). CLIENT: Village of Germantown Address: W130 N10200 Town 9 Parkway, Germantown, WI 53022 Phone No: 262-253-8254 Email Address: phaugen@germantownwi.gov Scope of Services: Client hereby agrees to retain Consultant to perform the following Services: Data collection, organization, validation, and collection continue and efforts are extensive. Additional items include preparation of development process summary and outline for managing and maintaining the records moving forward. Schedule: Services shall be performed according to the following schedule: As agreed to by Foth and client. Compensation: In consideration of these Services, the Client agrees to pay Consultant compensation as follows: Lump-Sum in the amount of $ .00 Unit Cost/Time Charges (Standard Rates) with a total amount not-to-exceed $ .00 Unit Cost/Time Charges (Standard Rates) for an estimated cost of $ 35,000.00 Other as stated here: Special Conditions (if any): Entire Agreement: This Addendum, along with other approved Addendums, together with and subject to the Agreement for Services referenced above, constitutes the entire understanding between the parties with respect to the subject matter hereof. This Addendum may be modified by subsequent written addenda mutually agreeable by both parties. IN WITNESS WHEREOF, this Agreement is accepted on the date last written below, subject to the terms and conditions above stated and the provisions set forth herein. CLIENT FOTH INFRASTRUCTURE & ENVIRONMENT, LLC Signed: Signed: Name (printed): Name (printed): Thomas J. Ludwig, PE Title: Title: State Operations Director Date: Date: Signed: Name (printed): Jeff Muenkel Title: Senior Client Manager Date: Page 38 of 121 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: October 7, 2026 PLACEMENT: Action Item ITEM TITLE: Consideration of contract with Lee Mechanical for $26,175.00 and allow contingency up to the full amount remaining in budget not to exceed $28,200.00 for 2026 Library HVAC Control Project. (ACTION) SUBMITTED BY: Scott Anderson, Superintendent SUMMARY EXPLANATION: In 2025 $16,000.00 was budgeted to complete an HVAC controls system update at the library. This project was not completed in 2025 and these funds were carried into 2026. In 2026 $20,000.00 was budgeted for the library gutter seam sealing project. You may recall that the gutter project came in favorably. Between both projects, the library major repair line item currently has $28,200.00 remaining. This request is the first project in a phased approach to replace HVAC controls systems, which are all generally original to the building. The aged system is no longer able to communicate critical information to staff. This lack of communication could result in significant system damage, especially during cold weather months. Currently, the system in place is proprietary to Johnson Controls. If approved, this project will utilize an open platform system, which can be maintained by any qualified contractor. The proposed equipment is the same system used at public works, and presumably would be utilized at any future campuses constructed or renovated. This will allow maintenance staff and contractors the ability to access more facilities from a single platform. While the original funding is adequate to complete the first phase of the project, staff could utilize the remaining gutter funds to complete additional work, which will eventually reduce future requests. If approved, this project will complete installation of a new front end, new boiler plant controller and fully integrate the existing equipment into the new platform. Staff solicited pricing from several area contractors and the pricing is listed below for review. Lee Mechanical: $26,175.00 PremiStar: $33,700.00 Martin Peterson: $44,835.00 ATTACHMENT: Page 39 of 121 1. 2026 Library HVAC Controlls Specification STAFF RECOMMENDATION: Staff requests the Public Works & Highway Committee forward onto the Village Board with a positive recommendation to contract with Lee Mechanical in the amount of $26,175.00 and allow a contingency up to the full amount remaining, which would not exceed $28,200.00. Funded in 10563000-591800. ACTION BY COMMITTEE: Page 40 of 121 Germantown Library HVAC Automated Controls Specification - 2026. General Scope of Work: The Village of Germantown is seeking an updated HVAC controls system for the Germantown Library. The system shall be open platform – open protocol and shall be fully integrated within the current Facility Explorer system currently used at other village facilities. Equipment Scope for this project shall include the following: Option 1: Building controller and supervisor integration- Jace 9000 series Front End (Johnson Controls Jace 8000 series with 50 Device license, 3 year Tridium software license) • Open platform- contractor to provide/install full access to controls and passwords for village staff and approved contractor. • Open protocol- contractor to provide/ install ashrae recommended BACnet- BAS proposes an open protocol so the system can be easily added to with non-proprietary devices in the future. • Contractor to provide/install Jace 9000 series- the latest in technology hardware. • Contractor to provide/install integration into supervisor software installed on customer supplied PC or server. • • HTML5- contractor to provide/install the latest in technology Niagara 4 systems to remove dependency on JAVA and run on the more modern UX framework and design language. • Role based access and control- contractor to provide/assign different levels of access for different roles within organization, as requested by the village. • Trending- contractor to provide for long term fine tuning of each system. Village staff to have full access to data trended over time to adjust the system as necessary as well. This allows you to really dial in the control system. • Alarming- contractor to provide for appropriate staff to be alerted via email should a mechanical error occur, as outlined by the village. • Scheduling- contractor to provide the customer the ability to set the schedule for the equipment to follow. This allows maximized energy savings and adjust times for comfort as well. • Graphics package- contractor to provide a custom, easy to use and understand graphics package for the building. This will include a 3D interactive floor plan consistent with what is currently in place at the DPW site. The integration of both DPW and Library sites would be completed under this proposal. • Owners Training- contractor to provide dedicated training session for all necessary staff to make sure you fully understand how your system operates. Option 1- Price installed: $0.00 Option 2: Boiler Plant Controller- • Contractor to furnish, program, and install a Johnson Controls fully programmable controller in the existing enclosure. • Contractor to reuse all temperature sensors, relays, and current sensors. • Contractor to furnish and install a Sun-Shield style outside air temperature sensor. • Contractor to provide completely automatic system enable and disable based off ambient conditions. • Contractor to stage boilers based on demand. Department of Public Works Timothy Zimmerman – Director of Public Works W130N10200 Town 9 PKWY P.O. Box 337 Germantown, WI 53022-0337 Office (262) 250-4725 Construction: (262) 253-7765 Fax: (262) 250-4702 E-mail: tzimmerman@germantownwi.gov Web Page: www.germantownwi.gov Page 41 of 121 • Contractor to send HW setpoint to the Boiler Plant on a reset via factory signal connection. • Contractor to enable/disable each of the pumps. Provide lead/lag failover operation. • Contractor to provide feedback and alarming. • Contractor to provide completely automatic staging control. • Contractor to provide full graphical representation of plant system. • Contractor to provide easy to use schedule for occupancy and set-back. • Contractor to provide trending and alarming functionality. Option 2- Price installed: $0.00 Option 3: VAV AHU (2 Johnson Controls fully programmable controllers- • Contractor to furnish, program, and install (2) Johnson Controls fully programmable controller in the existing enclosure. • Contractor to reuse (2) return air temperature sensor and (2) discharge air temperature sensor. • Contractor to reuse (2) serpentine style mixed air temperature sensor. • Contractor to reuse (2) serpentine style freeze stat. • Contractor to reuse (2) duct static pressure sensor. • Contractor to reuse (1) central building pressure sensor. • Contractor to reuse (4) current sensors and relays- one for each fan. • Contractor to reuse (6) motorized modulating damper actuators. • Contractor to reuse (2) HW valve and valve actuator. • Contractor to provide full graphical representation of each AHU system. • Contractor to provide completely automatic cooling control and lockout. • Contractor to provide completely automatic heating control and lockout. • Contractor to provide AHU enable and shutdown- based off occupancy schedule. • Contractor to provide easy to use schedule for occupancy and set-back. • Contractor to provide trending and alarming functionality. Option 3- Price installed: $0.00 Option 4: (22) Variable air volume controllers (integration) • Contractor to integrate into existing VAV controllers. • Contractor to reuse all HW valves, sensors, controllers, and peripherals. • Contractor to provide completely automatic cooling control and lockout. • Contractor to provide completely automatic heating control and lockout. • Contractor to provide easy to use schedule for occupancy and set-back. • Contractor to provide trending and alarming functionality. Option 4- Price installed: $0.00 Page 42 of 121 Additional Project Requirements: • The village reserves the right to accept or reject any portion of the overall proposal based on the available project funding. • Village and contractor shall make availability for a pre-construction meeting prior to start of project. • Village and contractor shall determine completion date prior to construction start. Failure to complete construction within the agreed upon timeframe may result in a $50.00 per day penalty. • Any and all trades needed to complete the project shall be the responsibility of the awarded contractor. • Proposal deadline: Wednesday, September 30th at 4:00pm. Proposals can be submitted to sanderson@germantownwi.gov and krodger@germantownwi.gov . Proposals may also be dropped off at the Public Works Department counter at Village Hall: N112 W17001 Mequon Road Germantown, Wisconsin 53022 • Proposal shall be valid for 40 days. Page 43 of 121 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: October 7, 2026 PLACEMENT: Action Item ITEM TITLE: Consideration of Quote with MACORP to paint the Outdoor Picnic Shelter at Firemens Park not to exceed $24,069.00. (ACTION) SUBMITTED BY: Gil Standridge, Park & Rec Director SUMMARY EXPLANATION: I wish to protect the wood trusses and purlins underneath the Outdoor Picnic Shelter roof at Firemen Park with Woodscapes solid color stain. The wood has not been painted or stained since the shelter was constructed over 20 years ago. I wish to extend the life of the shelter for several more years. I am requesting to apply two coats of Shermin Williams Bond-Plex Water based Acrylic Coating to the tin roof on the outside of the shelter. This will also extend the life of that roof; it will improve the aesthetics of the building itself. This project should extend the life of the shelter and save the village money from having to do major repairs or replace the shelter. I received three quotes from different paint companies. All three companies quoted painting the purlins and trusses underneath the roof as well as the steel ceiling top of the roof. Service Painting Corporation was the highest at $48,000. Two-Day Paint quoted $23,1000, and MAPCORP quoted $24,069. I request that this committee approve MACORP to do this project. Public Works has used MACORP for several projects and commend their work as excellent. MACORP has done several industrial projects whereas Two-Day Painting has more experience painting residential homes. Funds for this project are budgeted in account 40591000-592300- Capital Building Improvement. ATTACHMENT: 1. 1720_001 STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 44 of 121 Page 45 of 121 Page 46 of 121 Page 47 of 121 Page 48 of 121 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: October 7, 2026 PLACEMENT: Action Item ITEM TITLE: Acceptance of Improvements - CIPP - Visu-Sewer - Hickory Dr. Storm Sewer. (ACTION) SUBMITTED BY: Timothy Zimmerman, Public Works Director SUMMARY EXPLANATION: PWHC and the Village Board awarded a contract with Visu-Sewer at the April 20, 2026, Village Board Meeting to line 235’ of 15” storm sewer on Hickory Dr. Visu-Sewer has completed the work and final inspection of the work was completed. Original cost approved was $36,487.50. Actual cost $36,048.50. ATTACHMENT: STAFF RECOMMENDATION: It is the recommendation of staff to accept the improvements made by Visu-Sewer and begin the one-year warranty period for retainage release effective 10/01/2026. ACTION BY COMMITTEE: Page 49 of 121 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: October 7, 2026 PLACEMENT: Presentation ITEM TITLE: Update on Solid Waste and Curbside Recycling Collection. (DISCUSSION) SUBMITTED BY: Timothy Zimmerman, Public Works Director SUMMARY EXPLANATION: Former Public Works Director Ratayczak was tasked with performing an audit of the solid waste and recycling program for the Village back in 2020 prior to the start of the new WM contract. This was asked to determine compliance with the newly adopted Village ordinance 11.08 in 2017 and compliance with State Stats. 287.11 and Wis. Adm. Code NR 544. The Village Board adopted the results of said audit at their May 18, 2020, meeting. Since the Board action in May of 2020, Public Works has been following 11.08 of the Village code, unless spelled out differently by Development Agreement. Current counts are as follows: Solid Waste – 5839 with an additional 97 carts $11.25/Mo.(2027) Curbside Recycling – 5908 with an additional 102 carts $5.13/Mo.(2027) ATTACHMENT: 1. Solid Waste-Recycling Counts (7) 2. minutes 3. Village Board Agenda Packet • • CivicClerk 4. PW2019-011 STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 50 of 121 VILLAGE OF GERMANTOWN SOLID WASTE/RECYCLING COUNTS 2026 ACCUM ULATIV E TOTAL ACCUM ULATIV E TOTAL SOLID WASTE RECYC LING 5813 5882 78 90 JAN. 0 0 5813 5882 82 92 one of each added 1/2/26, one recycling added 1/5/26, one trash on 1/6/26, one trash on 1/9/26, one trash on 1/12/26 FEB. 6 6 5819 5888 84 94 one of each added 2/23/26, one of each added 2/25/26 MARCH 4 4 5823 5892 88 98 one of each added 3/9/26, one trash and two recycling added 3/10/26, one of each added 3/20/26, one trash added 3/26/26 APRIL 5 5 5828 5897 91 98 one trash added 4/10/26, one trash added 4/15/26, one trash added 4/29/26 MAY 2 2 5830 5899 92 100 one of each added 5/15/26, one recycling added 5/19/26 JUNE 5 5 5835 5904 93 102 one trash added 6/4/26, two trash added 6/5/26, one trash added 6/8/26 JULY 1 1 5836 5905 97 102 AUG. 3 3 5839 5908 97 102 SEPT. 8 8 5847 5916 98 102 one trash added 9/1/26 OCT. 5847 5916 NOV. 5847 5916 DEC. 5847 5916 MONTH SOLID WASTE COUNT RECYCL ING COUNT ADDT. TRASH CARTS ADDT. RECYC LING CARTS Page 51 of 121 Page 52 of 121 Page 53 of 121 Page 54 of 121 Page 55 of 121 Page 56 of 121 Page 57 of 121 Page 58 of 121 Page 59 of 121 Page 60 of 121 Page 61 of 121 Page 62 of 121 Page 63 of 121 Page 64 of 121 Page 65 of 121 Page 66 of 121 Page 67 of 121 Page 68 of 121 Page 69 of 121 Page 70 of 121 Page 71 of 121 Page 72 of 121 Page 73 of 121 Page 74 of 121 Page 75 of 121 Page 76 of 121 Page 77 of 121 Page 78 of 121 Page 79 of 121 Page 80 of 121 Page 81 of 121 Page 82 of 121 Page 83 of 121 Page 84 of 121 Page 85 of 121 Page 86 of 121 Page 87 of 121 Page 88 of 121 Page 89 of 121 Page 90 of 121 Page 91 of 121 Page 92 of 121 Page 93 of 121 Page 94 of 121 Page 95 of 121 Page 96 of 121 Page 97 of 121 Page 98 of 121 Page 99 of 121 Page 100 of 121 Page 101 of 121 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: October 7, 2026 PLACEMENT: Presentation ITEM TITLE: Update on Status of Fiber Installation. (DISCUSSION) SUBMITTED BY: Timothy Zimmerman, Public Works Director SUMMARY EXPLANATION: Early in 2026, the Village was approached by two ISP companies wanting to install fiber optic networks within the Village. The Village retained the services of Clark Dietz, Inc. to assist the Village Engineering Department in handling design review, conflict review, permit management, and payment processing. Village staff, Village Attorney, and Clark Dietz developed a standardized permit along with terms and conditions for all ISP fiber to abide by. To date, AT&T is the only ISP to hold a permit with the Village, and are actively installing in the Lone Oaks and Meadow Creek subdivisions. Metronet (T-Mobil) submitted a concept plan for the Glenwood Neighborhood but would not agree to the terms and conditions. Last week, Engineering staff met with representatives from HBK Engineering who represent Gateway Fiber, an out of state ISP based out of O’Fallon, MO. We discussed Village expectations and provided them with our documentation for their review. ATTACHMENT: 1. Germantown Telecommunication Special Provisions - rev 07-May-2026 STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 102 of 121 Village of Germantown Telecommunication Special Provisions 4/1/2026 (Rev 5/2026)Special Provisions1 Section 1. Applicability and Authority All work performed under this permit shall comply with all applicable federal, state, and local laws, ordinances, and regulations, including but not limited to the Village of Germantown Municipal Code, specifically Section 8.06 and Section 8.065. In addition, all work shall conform to the requirements of the Village of Germantown Development Handbook. The Village may impose additional reasonable conditions as necessary to address site-specific conditions, public safety, or protection of public infrastructure. No work shall commence until all required plans have been reviewed and approved by the Village. Section 2. Permit Application The written approval and denial of a permit is based on the professional judgment of the Village Engineer, or its designee. Incomplete applications may result in processing delays, administrative costs, or requests for additional information. Upon receipt of an approved permit, work may proceed in accordance with permit conditions. Section 3. Fees Permittee is required to pay for all actual, reasonable, and documented costs incurred by the Village to retain additional Third Party Review Staff to review the Preliminary Plans, each specific permit area, and inspect construction undertaken pursuant to said plans and permits. Cost may include coordination and tracking solutions directions associated with the permit to assist the Village in efficient oversight of all installation efforts. Invoices will be provided to Permittee detailing work performed. Failure to submit timely payment may result in suspension of work or issuance of a Stop Work Order. In addition to any fees above and in accordance with Chapter 8.06(2) and 8.065(i) of the Municipal Code, all regulations shall apply with the following revisions. Due to the widespread nature of telecommunications network installation, instead of $150.00 per excavation in municipal right-of- way per 8.06(2)(b), a fee of $500.00 per mile of proposed telecommunications line shall be paid per permit area. The fee will be pro-rated accordingly (≤1.00 miles, fee equals $500; ≥1.01 miles, fee equals $1000). Section 4. Certificate of Insurance The Permittee shall be required to provide a Certificate of Insurance prior to the commencement of work. Failure to provide required documentation may result in suspension of work or issuance of Stop Work Order. Required insurance shall be maintained at the Permittee’s expense for the duration of the permitted activities. In addition to Insurance requirements per the Municipal Code chapter 8.06(5), the additional conditions will be required. a. Workers’ Compensation – Statutory Limits b. Employers Liability - One million dollars ($1,000,000) per employee and one million dollars ($1,000,000) per accident Page 103 of 121 Village of Germantown Telecommunication Special Provisions 4/1/2026 (Rev 5/2026)Special Provisions2 c. Commercial General Liability, including premises-operations, explosion, collapse and underground hazard (commonly referred to as "X, " "C, " and "U" coverages) and products- completed operations coverage with limits not less than: i. Five million dollars ($5,000,000) for bodily injury or death to each person; ii. Five million dollars ($5,000,000) for property damage resulting from any one accident; and d. Automobile Liability - for all owned, hired, and non-owned automobiles – One million dollars ($1, 000, 000) each accident e. Professional Liability- Five million dollars ($5,000,000) If the Licensee is not providing such insurance to protect the contractors and subcontractors performing the work, then such contractors and subcontractors shall comply with this Section. Prior to commencing work on the Facilities described herein, Licensee shall furnish the Village with the appropriate Certificates of Insurance, and applicable policy endorsements Licensee shall have the Commercial General Liability, Automobile Liability, and Umbrella/Excess Liability policies endorsed to add the "Village of Germantown, its officers, officials, agents and employees" as "additional insureds". Such insurance afforded to the Village shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non-Contributory. Commercial General Liability Insurance required under this Section shall be written on an occurrence form and shall include coverage for Products/Completed Operations, Personal Injury with employment Exclusion (if any) deleted, Blanket XCU and Blanket Contractual Liability insurance applicable to defense and indemnity obligations. Commercial General Liability, Employers Liability and Automobile Liability Insurance may be arranged under single policies for full minimum limits required, or by a combination of underlying policies with the balance provided by Umbrella and/or Excess Liability policies. Workers' Compensation coverage shall include a waiver of subrogation against the Village. All insurance provided pursuant to this Section shall be affected under valid and enforceable policies, issued by insurers legally able to conduct business with Licensee in the State of Wisconsin. (All insurance carriers shall be rated "A-" or better and of a class size "X" or higher by A.M. Best Company.) All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added, without thirty (30) days prior written notice to the Village. Renewal certificates shall be provided to the Village not less than five (5) days prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to the Village and shall provide satisfactory evidence of compliance with all insurance requirements. The Village shall have the right to examine any policy required and evidenced on the Certificate of Insurance. Section 5. Surety Required bonds and/or security shall serve as assurance for the proper installation of facilities, restoration, and completion of work in accordance with permit conditions. The Permittee shall be required to provide surety prior to the commencement of work. Failure to provide required surety may result in suspension of work or issuance of Stop Work Order. Page 104 of 121 Village of Germantown Telecommunication Special Provisions 4/1/2026 (Rev 5/2026)Special Provisions3 All sections of Municipal Code Chapter 8.06 and 8.065 shall apply with the following revisions: Permittee shall submit to the Public Works Department a performance bond or check in the amount of $25,000. This performance bond will remain as specified in Chapter 8.065(j)(4). Section 6. Permit Conditions and Process The following process outlines the general sequence of activities required for telecommunication installation within the Village of Germantown. Requirements set forth in the Germantown Development Handbook Sections 1.1 and 1.2 apply with the following additions. Additional coordination or review steps may be required based on project scope or site conditions. A. Pre-Application Coordination 1. Submit and receive permit applications to applicable outside agencies. All permits must be received prior to approval for construction. Agencies which may need to provide approval include, but are not limited to: a. Wisconsin Department of Transportation (WisDOT) b. Washington County Highway Department c. Wisconsin Department of Natural Resources (WDNR) d. Other agencies having jurisdiction over wetlands, waterways, railroads, or environmental impacts. 2. The Applicant shall submit a complete network alignment showing all proposed facilities, including segments within the public right-of-way and any portions extending into adjacent easements or private property where connected to the permitted work. Overall network alignment will be approved within forty-five (45) days after submittal. B. Communication Plan for Public Notifications 1. Permittee required to conduct all resident and business notifications. Content, timing, and methods shall be at a minimum in accordance with the requirements below and in all cases, the Village Engineer or designee shall be notified prior to proceeding. 2. At minimum, resident/business notification shall consist of: a. Village-wide: Letter mailing at start of permit process (general notification of access, timing, potential impacts, contact information of permittee, etc.) b. Site Specific Permit Locations: Letter mailing or door hanger after permit approval is received, at least seven (7) days prior to beginning construction (dates of impact, contact name/number, FAQs). c. 24-hour phone number for assistance and support. 3. Communication plan and content must be provided for review and approval by the Village Engineer or designee, prior to the release to the public. C. Permit Application Submittal 1. Submit Site Specific Permit applications. 2. Allow up to seven (7) business days for permit review per application. Subsequent permit review periods will begin only after completion of prior review. 3. Plan Requirements shall comply with the Village of Germantown Development Handbook, Page 105 of 121 Village of Germantown Telecommunication Special Provisions 4/1/2026 (Rev 5/2026)Special Provisions4 Sections 1.1 and 1.2. 4. Additional plan requirements to include: a. Primary field supervisor or project manager contact (name and phone) for the contractor, subcontractor, and/or owner must be provided. b. Existing utilities shown and labeled, including but not limited to telecommunications, gas, water, sanitary sewer, storm sewer, and electric. Including existing utility poles. Existing as-built plans will be provided through a Diggers planning print request. All utility crossings shall be included in a table showing design separation, with any not meeting the 5’H and 2’V indicated on plans and in a table with requested variance. c. Existing easements shown, including widths from public right-of-way, and private utility easements. Easement documentation shall be provided upon request. Any locations where public infrastructure is located within an easement must be included on the plans for review and approval. d. Environmental features shown where applicable, including floodplains, wetlands, and major drainageways. e. Traffic control plans or details provided where applicable. Road closures are not permitted. If a lane restriction is required, maintain one open lane with flaggers and restore full operation at the end of each workday. Traffic control must be submitted at on-site preconstruction meeting for any work in easements or otherwise outside of the right-of-way showing access and storage of vehicles or equipment. f. Erosion and sediment control measures shown in accordance with Municipal Code Chapter 29 and Germantown Development Handbook 1.4. Standard details must be included on the plan set submittals. g. Construction means and methods shall minimize disturbance. h. Clearances from existing major utilities shall be a minimum of 5’H and 2’V, and shown and dimensioned on plans. i. Tree impacts shall be avoided if possible. j. All crossings must be potholed for verification. Core size, locations, and methods of construction identified and noted on the plans. Pothole depth must equal proposed installation depth plus 2’V to verify clearances. Sanitary and storm sewer crossing depths may be verified by interpolation between the upstream and downstream manholes in lieu of potholing, assuming the interpolated depth is not within tolerances of fiber installation depth. k. Locations of all known bore pits, access pits, and openings identified. All openings shall be located in the parkway and will not be permitted in the roadway. l. Proposed pedestals, handholes, and other above-ground infrastructure shown and labeled including standard detail on the plans. m. Proposed fiber alignment clearly depicted. 5. Plans that do not meet these requirements may be returned for revision or may result in delayed review and additional review fees. 6. Corresponding GIS files of the proposed permit area and fiber network shall be submitted Page 106 of 121 Village of Germantown Telecommunication Special Provisions 4/1/2026 (Rev 5/2026)Special Provisions5 with each permit application. a. Files shall be consistent with the submitted plan set and include: i. Permit Area (polygon) ii. Proposed Fiber Lines (lines) iii. Proposed Fiber Structures (points) b. Permitted file types to include a File Geodatabase (.gdb) or Shapefiles c. NAD83 (2011) State Plane WI South US Foot coordinate system required D. Pre-Construction Requirements 1. Complete Diggers Hotline Request. 2. Capture preconstruction photos to document existing conditions and make them available upon request. If there is a dispute in restoration and preconstruction photos are not available, permittee will be responsible for any and all costs required to restore area. 3. All existing utility crossings must be potholed for verification. Pothole depth must equal proposed installation depth plus 2’V to verify clearances. Sanitary and storm sewer crossing depths may be verified by interpolation between the upstream and downstream manholes in lieu of potholing, assuming the interpolated depth is not within tolerances of fiber installation depth. 4. Delineate centerline alignment (staking or paint) of all proposed utility locations, including location and size of bore pits and other major structures. 5. Install field stakes or flags to delineate the easement limits. Delineation is only required at the locations where the easement meets the right-of-way, confirming access points and disturbance areas. 6. Any horizontal alignment shift of five feet (5’) or greater, or any change impacting additional infrastructure, shall require re-review and approval. E. Centerline Inspections 1. Upon completion of field delineation, request a centerline inspection by emailing Fiber.Germantown@clarkdietz.com along with the Village Engineering office at Engineering@Germantownwi.gov. The subject line shall include the issued Permit Number – Centerline Inspection Request. Inspections will typically occur within 24-36 hours. 2. The Permittee will be notified of inspection status via email. 3. Upon approval, permission to proceed with construction will be granted. 4. A pre-construction meeting will occur on site during the initial centerline inspection for each permit location. At this meeting, the Village and/or its designee will meet with the Contractor/Subcontractor to discuss any concerns, timeline, and review site requirements. F. Restoration Inspections 1. Upon completion of utility installation and restoration, request a restoration inspection by Page 107 of 121 Village of Germantown Telecommunication Special Provisions 4/1/2026 (Rev 5/2026)Special Provisions6 emailing Fiber.Germantown@clarkdietz.com along with the Village Engineering office at Engineering@Germantownwi.gov. The subject line shall include the issued Permit Number – Restoration Inspection Request. Inspections will typically occur within 24-36 hours. 2. Conditional approvals may be issued where temporary, or winter restoration has been approved and completed. 3. Where temporary restoration is installed during winter months, disturbed areas shall be subject to re-inspection during suitable spring weather conditions. 4. Restoration must be completed within ten (10) days of initial construction in accordance with Municipal Code 8.065(j)(4) unless otherwise authorized by the Village Engineer. 5. The Permittee will be notified of inspection status via email. 6. Upon approval, the permit will move into a guarantee period for monitoring. G. Guarantee Period 1. Permittee remains responsible for repairs to settlement/defects/damage attributable to the work for thirty-size (36) months for all activity, except for organic material which shall be guaranteed for twelve (12) months after completion in accordance with Municipal Code 8.065(j)(4). 2. Final inspection will take place to determine if any restorative measures are necessary and Permittee will be notified with photographic evidence and permit location documentation. 3. If it is determined that the right-of-way has been properly restored, the surety will be released. H. Project Closeout 1. The Permittee shall submit as-built plans and documentation upon completion of utility installation and prior to final approval. Submitted information shall: a. Document installed conditions, including measured depths at representative intervals, offsets from a defined reference line, locations of structures (handholes, pedestals, vaults), and any approved deviations from the plans. b. Include a final PDF as-built plan set and corresponding GIS deliverables (feature classes or shapefiles) consistent with the approved Plans submittal (same projection and attribution). c. Be complete, legible, and suitable for Village records. d. As-built plans and documentation are subject to Village review and approval. The Village may waive or modify this requirement where locations are clearly outside street profiles or where equivalent documentation is provided. All communication and questions should be submitted via email to: Fiber.Germantown@clarkdietz.com AND Engineering@Germantownwi.gov Page 108 of 121 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: October 7, 2026 PLACEMENT: Action Item ITEM TITLE: Award of Contract to LaLonde Contractors for $702,386.60 and include a 10% contingency of $70,238.66 not to exceed $772,625.26 for County Line and Appleton Avenue Signal, Street Light, and Pedestrian Crossing Improvements (SISP). (ACTION) SUBMITTED BY: Timothy Zimmerman, Public Works Director SUMMARY EXPLANATION: In 2025, the Village applied for and received Signals and ITS Standalone Project (SISP) to make improvements to the above referenced intersection. TADI was retained to perform design and create bid documents. We advertised the bid per State requirements and received 3 qualified bids as follows: LaLonde Contractors, Inc. $702,386.60 Vinton Construction Company $710,568.20 Zignego Company, Inc. $835,644.10 Engineers estimate: $788,075.90 ATTACHMENT: 1. BidWorksheet_10366811_Eval 2. STH175 VGermantown COMMENTS SFMA 3. State response to questions 4. CIP-CEP County Line-Appleton Signal Improvements 8-2026 STAFF RECOMMENDATION: Money was not included in the 2027 Capital Budget due to language and process clarification needed from WDOT which we got after budget documents were submitted and reviewed. Money for design and bid were included in the 2026 capital budget but nothing for construction. Staff requests the PWHC recommend to the Village Board approval of a contract with LaLonde Contractors in the amount of $702,386.60 and include a 10% contingency in the amount of $70,238.66, for a total amount of $772,625.26 and include this amount in the 2027 capital budget. ACTION BY COMMITTEE: Page 109 of 121 Page 110 of 121 STH 175 & CTH Q Signal Improvement Project - SISP (#10366811) Owner: Germantown, Village of Solicitor: Germantown, Village of 10/01/2026 09:00 AM CDT Engineer Estimate LaLonde Contractors, Inc. Vinton Construction Company Zignego Company, Inc. Section Titl Line Item Item Code Item Descr UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension BASE BID $788,075.90 $702,386.60 $710,568.20 $835,644.10 1 204.015 Removing C LF 568 $9.40 $5,339.20 $16.84 $9,565.12 $20.00 $11,360.00 $75.00 $42,600.00 2 204.0155 Removing C SY 363 $12.00 $4,356.00 $17.13 $6,218.19 $27.00 $9,801.00 $75.00 $27,225.00 3 204.0195 Removing C EACH 11 $445.00 $4,895.00 $279.50 $3,074.50 $279.50 $3,074.50 $279.50 $3,074.50 4 204.9060.S Removing T EACH 1 $10,200.00 $10,200.00 $3,909.69 $3,909.69 $3,909.69 $3,909.69 $3,909.69 $3,909.69 5 204.9060.S Removing L EACH 1 $3,000.00 $3,000.00 $1,303.23 $1,303.23 $1,303.23 $1,303.23 $1,303.23 $1,303.23 6 415.009 Concrete P SY 24 $64.00 $1,536.00 $153.33 $3,679.92 $150.00 $3,600.00 $200.00 $4,800.00 7 416.061 Drilled Tie BEACH 217 $18.40 $3,992.80 $20.25 $4,394.25 $10.00 $2,170.00 $30.00 $6,510.00 8 601.06 Concrete C LF 214 $49.00 $10,486.00 $60.18 $12,878.52 $40.00 $8,560.00 $120.00 $25,680.00 9 602.0405 Concrete S SF 1030 $13.00 $13,390.00 $13.59 $13,997.70 $14.50 $14,935.00 $20.00 $20,600.00 10 602.0415 Concrete S SF 2276 $15.00 $34,140.00 $14.20 $32,319.20 $14.50 $33,002.00 $20.00 $45,520.00 11 602.0505 Curb Ramp SF 135 $56.00 $7,560.00 $48.94 $6,606.90 $45.00 $6,075.00 $100.00 $13,500.00 12 611.0639 Inlet Covers EACH 1 $1,500.00 $1,500.00 $1,243.90 $1,243.90 $1,500.00 $1,500.00 $2,000.00 $2,000.00 13 611.811 Adjusting M EACH 3 $890.00 $2,670.00 $1,108.34 $3,325.02 $750.00 $2,250.00 $1,100.00 $3,300.00 14 611.8115 Adjusting In EACH 4 $950.00 $3,800.00 $1,291.84 $5,167.36 $750.00 $3,000.00 $900.00 $3,600.00 15 619.1 Mobilizatio EACH 1 $70,000.00 $70,000.00 $80,951.26 $80,951.26 $65,000.00 $65,000.00 $69,000.00 $69,000.00 16 620.03 Concrete M SF 64 $23.00 $1,472.00 $19.74 $1,263.36 $20.00 $1,280.00 $20.00 $1,280.00 17 625.05 Salvaged ToSY 305 $9.00 $2,745.00 $15.20 $4,636.00 $10.00 $3,050.00 $10.00 $3,050.00 18 628.1905 Mobilizatio EACH 1 $500.00 $500.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 19 628.2006 Erosion Ma SY 305 $3.10 $945.50 $2.40 $732.00 $4.00 $1,220.00 $2.40 $732.00 20 628.7015 Inlet Protec EACH 13 $70.00 $910.00 $70.00 $910.00 $80.00 $1,040.00 $70.00 $910.00 21 629.021 Fertilizer Ty CWT 1 $143.00 $143.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 22 630.013 Seeding Mix LB 14 $18.30 $256.20 $11.00 $154.00 $20.00 $280.00 $11.00 $154.00 23 634.0616 Posts Wood EACH 2 $135.00 $270.00 $150.00 $300.00 $150.00 $300.00 $150.00 $300.00 24 637.221 Signs Type SF 20 $33.00 $660.00 $30.10 $602.00 $30.00 $600.00 $30.10 $602.00 25 638.2102 Moving Sign EACH 19 $100.00 $1,900.00 $60.00 $1,140.00 $100.00 $1,900.00 $60.00 $1,140.00 26 638.2602 Removing S EACH 2 $45.00 $90.00 $12.00 $24.00 $50.00 $100.00 $12.00 $24.00 27 643.03 Traffic Cont DAY 6974 $0.50 $3,487.00 $0.25 $1,743.50 $0.15 $1,046.10 $0.15 $1,046.10 28 643.042 Traffic Cont DAY 958 $0.78 $747.24 $2.25 $2,155.50 $0.45 $431.10 $0.45 $431.10 29 643.0705 Traffic Cont DAY 1916 $0.16 $306.56 $0.25 $479.00 $0.11 $210.76 $0.11 $210.76 30 643.0715 Traffic Cont DAY 2000 $0.15 $300.00 $0.20 $400.00 $0.11 $220.00 $0.11 $220.00 31 643.081 Traffic Cont DAY 168 $22.00 $3,696.00 $15.00 $2,520.00 $9.00 $1,512.00 $9.00 $1,512.00 32 643.09 Traffic Cont DAY 2416 $0.60 $1,449.60 $1.25 $3,020.00 $0.20 $483.20 $0.20 $483.20 33 643.318 Temporary LF 1960 $2.20 $4,312.00 $2.00 $3,920.00 $2.20 $4,312.00 $2.20 $4,312.00 34 643.5 Traffic ContEACH 1 $20,000.00 $20,000.00 $9,050.00 $9,050.00 $25,370.00 $25,370.00 $25,370.00 $25,370.00 35 646.102 Marking Lin LF 308 $0.95 $292.60 $1.50 $462.00 $2.40 $739.20 $2.00 $616.00 36 646.302 Marking Lin LF 604 $2.30 $1,389.20 $1.85 $1,117.40 $2.75 $1,661.00 $2.50 $1,510.00 37 646.502 Marking Arr EACH 7 $266.00 $1,862.00 $305.00 $2,135.00 $225.00 $1,575.00 $315.00 $2,205.00 38 646.512 Marking Wo EACH 6 $270.00 $1,620.00 $340.00 $2,040.00 $240.00 $1,440.00 $420.00 $2,520.00 39 646.612 Marking Sto LF 236 $13.20 $3,115.20 $14.75 $3,481.00 $14.00 $3,304.00 $25.50 $6,018.00 40 646.712 Marking Dia LF 68 $10.60 $720.80 $11.10 $754.80 $13.00 $884.00 $24.90 $1,693.20 41 646.742 Marking Cro LF 815 $12.00 $9,780.00 $9.25 $7,538.75 $12.50 $10,187.50 $20.25 $16,503.75 42 646.812 Marking Cu LF 1865 $6.35 $11,842.75 $12.50 $23,312.50 $12.00 $22,380.00 $12.25 $22,846.25 43 646.822 Marking Isla EACH 8 $265.00 $2,120.00 $255.00 $2,040.00 $175.00 $1,400.00 $458.00 $3,664.00 44 646.901 Marking Re LF 980 $1.69 $1,656.20 $0.90 $882.00 $1.15 $1,127.00 $1.30 $1,274.00 45 646.92 Marking Re LF 237 $4.40 $1,042.80 $3.25 $770.25 $2.80 $663.60 $3.25 $770.25 46 650.55 Constructio LF 715 $2.70 $1,930.50 $3.50 $2,502.50 $3.25 $2,323.75 $3.25 $2,323.75 47 650.9 Constructio EACH 11 $220.00 $2,420.00 $350.00 $3,850.00 $350.00 $3,850.00 $350.00 $3,850.00 48 652.0225 Conduit Rig LF 175 $12.00 $2,100.00 $6.90 $1,207.50 $6.90 $1,207.50 $6.90 $1,207.50 49 652.0235 Conduit Rig LF 640 $19.40 $12,416.00 $9.05 $5,792.00 $9.05 $5,792.00 $9.05 $5,792.00 50 652.0615 Conduit Sp LF 935 $41.50 $38,802.50 $21.32 $19,934.20 $21.32 $19,934.20 $21.32 $19,934.20 51 653.014 Pull Boxes S EACH 16 $1,465.00 $23,440.00 $1,359.29 $21,748.64 $1,359.29 $21,748.64 $1,359.29 $21,748.64 52 653.09 Adjusting P EACH 1 $500.00 $500.00 $590.42 $590.42 $590.42 $590.42 $590.42 $590.42 53 653.0905 Removing P EACH 17 $180.00 $3,060.00 $116.60 $1,982.20 $116.60 $1,982.20 $116.60 $1,982.20 54 654.0101 Concrete B EACH 8 $1,390.00 $11,120.00 $919.15 $7,353.20 $919.15 $7,353.20 $919.15 $7,353.20 55 654.0102 Concrete B EACH 2 $1,552.00 $3,104.00 $1,452.38 $2,904.76 $1,452.38 $2,904.76 $1,452.38 $2,904.76 56 654.011 Concrete B EACH 4 $9,500.00 $38,000.00 $6,464.54 $25,858.16 $6,464.54 $25,858.16 $6,464.54 $25,858.16 57 654.0217 Concrete C EACH 1 $2,565.00 $2,565.00 $2,664.02 $2,664.02 $2,664.02 $2,664.02 $2,664.02 $2,664.02 58 655.023 Cable Traff LF 578 $3.00 $1,734.00 $1.50 $867.00 $1.50 $867.00 $1.50 $867.00 59 655.024 Cable Traff LF 1594 $2.50 $3,985.00 $1.95 $3,108.30 $1.95 $3,108.30 $1.95 $3,108.30 60 655.026 Cable Traff LF 1455 $4.35 $6,329.25 $2.94 $4,277.70 $2.94 $4,277.70 $2.94 $4,277.70 61 655.027 Cable Traff LF 555 $6.00 $3,330.00 $3.43 $1,903.65 $3.43 $1,903.65 $3.43 $1,903.65 62 655.028 Cable Traff LF 565 $8.00 $4,520.00 $4.36 $2,463.40 $4.36 $2,463.40 $4.36 $2,463.40 63 655.0305 Cable Type LF 1805 $4.65 $8,393.25 $1.33 $2,400.65 $1.33 $2,400.65 $1.33 $2,400.65 64 655.061 Electrical W LF 1930 $1.15 $2,219.50 $0.96 $1,852.80 $0.96 $1,852.80 $0.96 $1,852.80 65 655.0515 Electrical W LF 2470 $1.75 $4,322.50 $1.13 $2,791.10 $1.13 $2,791.10 $1.13 $2,791.10 66 656.0201.0 Electrical S EACH 1 $2,200.00 $2,200.00 $1,757.74 $1,757.74 $1,757.74 $1,757.74 $1,757.74 $1,757.74 67 657.01 Pedestal BaEACH 8 $415.00 $3,320.00 $333.39 $2,667.12 $333.39 $2,667.12 $333.39 $2,667.12 68 657.0255 Transforme EACH 2 $680.00 $1,360.00 $799.39 $1,598.78 $799.39 $1,598.78 $799.39 $1,598.78 69 657.031 Poles Type EACH 2 $4,175.00 $8,350.00 $4,217.61 $8,435.22 $4,217.61 $8,435.22 $4,217.61 $8,435.22 70 657.035 Poles Type EACH 4 $11,300.00 $45,200.00 $11,535.52 $46,142.08 $11,535.52 $46,142.08 $11,535.52 $46,142.08 71 657.0405 Traffic Sign EACH 2 $740.00 $1,480.00 $395.28 $790.56 $395.28 $790.56 $395.28 $790.56 72 657.0425 Traffic Sign EACH 2 $950.00 $1,900.00 $1,051.42 $2,102.84 $1,051.42 $2,102.84 $1,051.42 $2,102.84 73 657.043 Traffic Sign EACH 4 $810.00 $3,240.00 $725.44 $2,901.76 $725.44 $2,901.76 $725.44 $2,901.76 74 657.0525 Monotube A EACH 3 $4,000.00 $12,000.00 $4,660.74 $13,982.22 $4,660.74 $13,982.22 $4,660.74 $13,982.22 75 657.053 Monotube A EACH 1 $4,500.00 $4,500.00 $6,275.08 $6,275.08 $6,275.08 $6,275.08 $6,275.08 $6,275.08 76 657.0614 Luminaire A EACH 2 $415.00 $830.00 $439.90 $879.80 $439.90 $879.80 $439.90 $879.80 77 657.0815 Luminaire A EACH 8 $2,500.00 $20,000.00 $1,199.54 $9,596.32 $1,199.54 $9,596.32 $1,199.54 $9,596.32 78 658.0173 Traffic Sign EACH 12 $1,200.00 $14,400.00 $1,671.06 $20,052.72 $1,671.06 $20,052.72 $1,671.06 $20,052.72 79 658.0174 Traffic Sign EACH 12 $1,400.00 $16,800.00 $2,193.44 $26,321.28 $2,193.44 $26,321.28 $2,193.44 $26,321.28 80 658.0416 Pedestrian EACH 8 $675.00 $5,400.00 $567.35 $4,538.80 $567.35 $4,538.80 $567.35 $4,538.80 81 658.05 Pedestrian EACH 11 $490.00 $5,390.00 $404.17 $4,445.87 $404.17 $4,445.87 $404.17 $4,445.87 82 658.5070.0 Signal Mou EACH 1 $6,400.00 $6,400.00 $6,536.39 $6,536.39 $6,536.39 $6,536.39 $6,536.39 $6,536.39 83 659.1125 Luminaires EACH 14 $410.00 $5,740.00 $374.68 $5,245.52 $374.68 $5,245.52 $374.68 $5,245.52 84 661.0201.0 Temporary EACH 1 $100,000.00 $100,000.00 $41,779.58 $41,779.58 $41,779.58 $41,779.58 $41,779.58 $41,779.58 85 674.03 Remove Ca LF 340 $2.25 $765.00 $1.23 $418.20 $1.23 $418.20 $1.23 $418.20 86 674.04 Reinstall CaLF 330 $2.25 $742.50 $1.30 $429.00 $1.30 $429.00 $1.30 $429.00 Page 111 of 121 87 678.03 Fiber Optic EACH 6 $70.00 $420.00 $201.57 $1,209.42 $201.57 $1,209.42 $201.57 $1,209.42 88 690.025 Sawing ConLF 765 $2.85 $2,180.25 $2.25 $1,721.25 $5.00 $3,825.00 $2.35 $1,797.75 89 SPV.0060.0NEMA TS2 T EACH 1 $21,000.00 $21,000.00 $27,138.26 $27,138.26 $6,282.52 $6,282.52 $6,282.52 $6,282.52 90 SPV.0060.0Traffic Sign EACH 1 $5,000.00 $5,000.00 $6,282.52 $6,282.52 $27,138.26 $27,138.26 $27,138.26 $27,138.26 91 SPV.0060.0Video/Rada EACH 1 $30,000.00 $30,000.00 $31,883.77 $31,883.77 $31,883.77 $31,883.77 $31,883.77 $31,883.77 92 SPV.0060.0Remove an EACH 1 $1,000.00 $1,000.00 $3,410.89 $3,410.89 $3,410.89 $3,410.89 $3,410.89 $3,410.89 93 SPV.0060.0Remove an EACH 1 $500.00 $500.00 $5,011.13 $5,011.13 $5,011.13 $5,011.13 $5,011.13 $5,011.13 94 SPV.0090.0Special (01 LF 138 $55.00 $7,590.00 $61.21 $8,446.98 $95.00 $13,110.00 $120.00 $16,560.00 95 SPV.0090.0Special (02 LF 222 $70.00 $15,540.00 $68.18 $15,135.96 $95.00 $21,090.00 $120.00 $26,640.00 96 SPV.0090.0Special (03 LF 156 $90.00 $14,040.00 $81.92 $12,779.52 $105.00 $16,380.00 $120.00 $18,720.00 Base Bid Total: $788,075.90 $702,386.60 $710,568.20 $835,644.10 Page 112 of 121 Division of Transportation System Development Southeast Regional Office 141 N.W. Barstow Street P.O. Box 798 Waukesha, WI 53187-0798 Governor Tony Evers Secretary Kristina Boardman Internet: www.dot.wisconsin.gov Telephone: (262) 548-5903 Facsimile (FAX): (262) 548-5662 E-Mail: waukesha.dtd@dot.wi.gov September 24, 2025 Matthew Mortwedt Village of Germantown - Director of Public Works N112 W17001 Mequon Road Germantown, WI 53022 Dear Mortwedt: SUBJECT: ID 3700-04-01/91 STH 175 Signal Retrofit Intersection CTH Q/County Line Rd. Washington County The Wisconsin Department of Transportation has approved the agreement for the above subject project and have included an approved signed agreement for your records. We will process your request for financial authorization for the engineering phase of the project and notify you once it has been authorized for expenditure. Amounts spent prior to receiving authorization are not reimbursable. If you have questions about this project, please contact Jarrett Gates at (262) 548-5894. Sincerely, Roslin Burns Roslin Burns Program & Planning Analyst __ Page 113 of 121 State of Wisconsin CORRESPONDENCE/MEMORANDUM PROJECT AGREEMENT ACCEPTANCE DATE: September 17, 2025 SUBJECT: Project Agreement Project Number: 3700-04-01/91 – Initial Title: STH 175 SIGNAL RETROFIT Project Limits: INTERSECTION CTH Q/COUNTY LINE RD Municipality: Village of Germantown, Washington County Funding items: Cost Share PROGRAM: 305 ITS NOTES: - Approved The attached agreement has been approved by regional designee Region: SE Page 114 of 121 Page 115 of 121 Page 116 of 121 Page 117 of 121 Hi Daisy, There needs to be a state project ID set up since WisDOT will be reimbursing the costs outlined in the SMFA. Hence, the language stating WisDOT will initiate the project authorization. Germantown can proceed with a locally let project and will front the construction costs. 90% will be reimbursed by completing the DT1713 form (Reimbursement Request programs using local let contract process). Related to the language about costs incurred to the state: WisDOT is incurring costs (i.e. setting aside funds that must be used) for the project, so if the project doesn’t end up being built, Germantown would be liable for any design costs that had been previously reimbursed. Germantown is not in jeopardy of forfeiting their cost share arrangement. If construction costs exceed $614,000, Germantown will not be reimbursed for the additional costs. Thanks, Andy Andy Utic, P.E. Signal Operations Engineer WisDOT – Southeast Region Page 118 of 121 2027 CAPITAL IMPROVEMENT/EQUIPMENT PROGRAM (CIP/CEP) 2027 Village of Germantown Annual Budget Department: Engineering Contact Person: Tim Zimmerman Request Title: County Line and Appleton Signal Improvements Construction General Description: This is a 90/10 cost share with the DOT for signal upgrades. A SMFA is received. Based on the submitted initial estimates, the State will reimburse up to $552,600 of construction costs. Justification and Intent: Bids were received 10/1/2026, and a contract in the amount of $775,000, which includes a 10% contingency, is recommended for approval by Staff. The ultimate Village obligation will be $222,400 after reimbursement. The contract will include improvements to a connecting highway intersection. New poles & signal heads with signal heads over each approach lane, reflective backplates, new street lighting, flashing yellow arrows, re-installation of video vehicle detection, install conduit/wiring/pull boxes, temporary traffic signals during construction, & updated pavement marking/signing. Description of Alternatives: Complete the improvements outside cost share agreement Description of Disposal, if Applicable: N/A Impact on other Projects: Cost Analysis: (Quotes, estimates, breakdown of potential cost and how you arrived here) $222,400 post-reimbursement costs. Annual Impact on Operating Budget: (Will we have an additional reoccurring operating cost?) N/A – one time project cost Page 119 of 121 Directors Report – October 2026 Engineering Road program including 2026 Roads along with seal coating program Esquire Estates - curb replacement complete, storm sewer complete, pavement removal to begin 10/9 Division Rd. - Binder course complete Mequon to Hawthorn, path bindered and widened, storm sewer on-going as is bridge sour work Heritage Hills - Complete 2026 Seal Coat program is complete Pleasant View culvert replacement, ARIP road project Lovers Lane South to Freistadt. (Award of Contract) December start Maple Rd. Bridge repair over Willow Creek. Repair of deteriorated west beam addresses remaining lifespan of the structure. Awarded – CW Purpero CTH Q & STH 175 Intersection Signal Replacements. Award recommendation Pioneer Rd – Public Information meeting scheduled Town of Jackson plans are 90% Fiber install on going by AT&T Meadow Creek xing, Lone Oaks Village Engineer to start on 10/26 Highways, Parks, Buildings, and Grounds Crack sealing will be beginning this week Street light fixture replacement underway will be on-going throughout the summer Currently down two operator due to resignation of Parks Crew Leader and recent resignation of a highway operator Page 120 of 121 Water Utility Commercial Meter replacements Residential meter replacements On going hydrant repair throughout the Village Fill pipe leak at Tower 2 -October 12 Well 7 liner – Nov.9 Valve exercising Wastewater Utility System Jetting and CCTV area 3 Yard Waste - Stopped taking buckthorn as of 8/16 Performing sanitary adjustments 2026 road program Revised SSSA administrative review letter received 10/1 Collection System Facilities Plan – Submitted to DNR in review Main St. and Old Farm Facilities Plan – Submitted to DNR approval of the CSFP plans are currently at 75% and Village and consultant met to review Budget underway for all departments. Water and Wastewater will continue to be lean due to cash flow and anticipated future projects. Page 121 of 121