Library Board — Agenda Packet

MEETING: GERMANTOWN COMMUNITY LIBRARY BOARD DATE AND TIME: Wednesday, September 23, 2026 5:30 PM LOCATION: Germantown Community Library N112W16957 Mequon Road AGENDA I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. II. ROLL CALL: III. APPROVAL OF AGENDA: IV. MEETING MINUTES: A. August 26, 2026, Meeting Minutes DRAFT V. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. VI. FINANCIAL MATTERS: A. Treasurer's Report B. Accounts Payable C. Budget Reports VII. REPORTS (Discussion Unless Otherwise Noted): A. Correspondence B. Village Reports C. County Reports D. System Reports E. President's Report F. Director's Report VIII. UNFINISHED BUSINESS: A. 2027 Library Budget (ACTION) IX. NEW BUSINESS: A. Change October Board meeting date to October 28, 2026 (ACTION) X. ADJOURNMENT: The next regular meeting of the Germantown Community Library Board will be on Wednesday, October 21, 2026, at 5:30 p.m. Page 1 of 31 LIBRARY BOARD AGENDA September 23, 2026 Page 2 UPON REASONABLE NOTICE, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact the Assistant Director at (262) 253-7760, ext. 2002 or clloyd@germantownlibrarywi.org at least 48 hours prior to the meeting. Notice is hereby given that a possible quorum of other boards, committees, and/or commissions may attend this meeting to gather information about an item over which they have decision-making responsibility. This may constitute a meeting of these bodies per State ex rel. Badke v Greendale Village Board, even though these bodies will not take formal action at this meeting. Page 2 of 31 BUSINESS OF THE LIBRARY BOARD MEETING DATE: September 23, 2026 PLACEMENT: Action Item ITEM TITLE: August 26, 2026, Meeting Minutes DRAFT SUBMITTED BY: Connie Lloyd, Asst. Director SUMMARY EXPLANATION: Review the submitted meeting minutes for August 26, 2026. ATTACHMENT: 1. August 26, 2026, Meeting Mintues DRAFT STAFF RECOMMENDATION: Approve the submitted meeting minutes. ACTION BY COMMITTEE: Page 3 of 31 DATE & TIME: LOGATION: Village of Germarrlofulr- GERMANTOWN COMMUNITY OF THE LIBRARY BOARD Wednesday, August 26,2026 at 5:30 PM Germantown Community Library N112W16957 Mequon Road MINUTES I. CALL TO RDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, rn such form that will appise the general public and news media of subject matter that is intended for consideration and action. The regular meeting of the Germantown Community Library was called to order by President Joyce Nelson at 05:30 PM. Present: Library Board President Joyce Nelson, Library Board Member Darlene Vosen, Library Board Member Charlene Brady, Member Joletta Kerpan, Library Board Member Sarah Larson, School District Representative Katie Kohel, Trustee Patrick Kaiser Absent: Excused: Also present: Library Director Trisha Smith, Assistant Library Director Connie Lloyd, Circulation Manager Catherine Lee III. APPROVAL OF AGENDA: Motion: Approve as presented Motioned By: Darlene Vosen Seconded By: Charlene Brady Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson' Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Abstained 0) IV. MEETING MINUTES: A. July 22,2026, Meeting Minutes - DRAFT MEETING: II. ROLL CALL: Page 4 of 31 Page 2 V Motion: Approve as presented Motioned By: Darlene Vosen Seconded By: Katie Kohel Motion Passed (Yes 7, No 0, Abstained 0) CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. lt is the policy of this municipality that public input be limited to a four (4) minute peiod per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. VI. FINANCIAL MATTERS: A. Treasurer's Report Vosen summarized the changes made to the money from CD#1 as reflected in the Treasurer's Report. Motion: Approve as presented Motioned By: Joyce Nelson Seconded By: Sarah Larson Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Abstained 0) B. Accounts Payable Smith presented the Accounts Payable report Motion: Approve as presented Motioned By: Sarah Larson Seconded By: Joletta Kerpan On roll call vote: Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Jolefta Kerpan, Sarah Larson, Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Katie Kohel, Patrick Kaiser No: None Abstain: None I \ Page 5 of 31 Page 3 Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Abstained 0) C. Budget Reports Smith reviewed the submitted Budget Report. vil. EPORTS Di less Otherwise N A. Correspondence President Nelson sent out one Thank to . Bonnie Lemanczyk - $25 (Materi B. Village Reports Kaiser did not have any Villag at e Library to report. C. County Re Covered with ort Smith r's and attachments. vilt. NFIN HE A. Study Room tcy Smith, Lee, and Lloyd reviewed the presented policy changes. Motion: Approve as presented with a review in 3 months. Motioned By: Darlene Vosen Seconded By: Patrick Kaiser Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Katie Kohel, Patrick Kaiser No: Sarah Larson Abstain: None F IN r's Re the Di \ S D. System Reports Covered with Director's Report. E. President's Report I t -.' Update (ACTION) Page 6 of 31 Page 4 Motion Passed (Yes 6, No 1, Abstained 0) B. 2027 Budget Update (DISCUSSION) Smith reviewed the 2027 Library Budget proposed to the Village. The budget approval process is delayed due to the new Village Finance Director new hire. X. CLOSED SESSION: A. lnterim Director (ACTION) Motion: Approve to go into Closed Session Motioned By: Charlene Brady Seconded By: Patrick Kaiser Yes: Joyce Nelson, Darlene Vosen, ene Brady, , Sarah Larson, Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Nelson returned Motion: stant irecto r, nie Lloyd, as the part-time lnterim Director ue to r FMLA Motio :Da n ,ch ene Brady, Joletta Kerpan, Sarah Larson, No: N Abstain: Motion Passed bstained 0) Nelson announced the next Library Board meeting will be held on September 23, 2026. Nelson adjourned the meeting at 06:19 PM. ) n rPatrick Ne IX. NEW BUSINESS: Open fession' I ,/ -f- XI. ADJOURNMENT: Page 7 of 31 BUSINESS OF THE LIBRARY BOARD MEETING DATE: September 23, 2026 PLACEMENT: Action Item ITEM TITLE: Treasurer's Report SUBMITTED BY: Darlene Vosen, Library Board Member SUMMARY EXPLANATION: Review the submitted Treasurer's Report. ATTACHMENT: 1. Treasurer's Report STAFF RECOMMENDATION: Approve the submitted Treasurer's Report. ACTION BY COMMITTEE: Page 8 of 31 Germantown Community Library Board Financial Report Sept. 15, 2026 By Darlene Vosen Bank Five Nine GCL Board Checking Account (7928) (*included in, but accounted for separately) Balance 8/18/26 per online statement $1,993.19 9/1 Deposit Donation jugs +$60.76 Balance 9/15/26 per online statement $2,053.95 *Early Literacy Fund: $334.01 + $60.76 (Early lit.-$31.52/Craft-$29.24) = $394.77 *Programming Supplies: $1,339.18 Bank Five Nine GCL Board Savings Account (4029) Balance 8/18/26 per on-line statement $4,771.62 Interest August +$.41 Balance 9/15/26 per on-line statement $4,772.03 Bank Five Nine GCL Building Account (7962) (**included in, but accounted for separately) Balance 8/18/26 per on-line statement $14,758.08 Interest August +$1.20 Balance 9/15/26 per on-line statement $14,759.28** **Book & Materials: $9,773.70 **Un-designated: $4,984.38 + $1.20 (interest) = $4,985.58 (need $2,500 to keep account active) Bank Five Nine Furniture/Building Fund CD Accounts: CD #1 Furniture (4025) Balance $12,062.22 per bank statement $12,062.22 3.94/4.00% Interest 23 months (mature 7/4/28) CD #2 Furniture (8801) Balance 10/31/25 per bank statement $10,000.00 4.09/4.15% Interest 19 months (mature 5/31/27) CD #3 Expansion (8989) Balance 10/27/25 per bank statement $12,323.34 (new base) 4.09%/4.15% Interest 13 months (mature 11/27/26) Furniture & Equipment ($22,062.22) + Expansion ($12,323.34) = $34,385.56 Page 9 of 31 BUSINESS OF THE LIBRARY BOARD MEETING DATE: September 23, 2026 PLACEMENT: Action Item ITEM TITLE: Accounts Payable SUBMITTED BY: Trisha Smith, Library Director SUMMARY EXPLANATION: Review the submitted Accounts Payable report. ATTACHMENT: 1. Accounts Payable STAFF RECOMMENDATION: Approve the submitted Accounts Payable report. ACTION BY COMMITTEE: Page 10 of 31 Village of Germantown, WI - PRODUCTION INVOICE LIST BY GL ACCOUNT Report generated: 09/17/2026 14:00 User: TSmith Program ID: apinvgla Page 1 YEAR/PERIOD: 2026/9 TO 2026/9 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S CHECK RUN CHECK DESCRIPTION 10570000 Library 10570000 531100 Library Materials 100032 AMAZON CAPITAL SERVI 134W-DR3D-G97X 0 2026 9 INV P 2,669.17 26.09.09 16250 Collection Material 100032 AMAZON CAPITAL SERVI 1NC7-DY3P-3PR6 0 2026 9 INV P 1,891.57 26.09.09 16250 Collection Material 4,560.74 100167 CAVENDISH SQUARE CAL357675I 0 2026 9 INV P 204.44 26.09.09 16256 Collection Material 100477 INGRAM LIBRARY SERVI 98209783 0 2026 9 INV P 19.19 26.09.09 16268 Collection Material 100477 INGRAM LIBRARY SERVI 98695871 0 2026 9 INV P 12.86 26.09.09 16268 Collection Material 32.05 100667 OVERDRIVE INC 00669CO26260573 0 2026 9 INV P 433.48 26.09.09 16284 Collection Material 100667 OVERDRIVE INC 00669CP26257243 0 2026 9 INV P 80.58 26.09.09 16284 Collection Material 100667 OVERDRIVE INC 00669CP26295349 0 2026 9 INV P 93.11 26.09.09 16284 Collection Material 100667 OVERDRIVE INC 00669CP6256088 0 2026 9 INV P 92.60 26.09.09 16284 Collection Material 699.77 101571 LIBRARY IDEAS LLC 132781 0 2026 9 INV P 1,264.21 26.09.09 16273 Collection Material ACCOUNT TOTAL 6,761.21 10570000 531430 Library Book Processing 100032 AMAZON CAPITAL SERVI 1QTN-6LL7-H69M 0 2026 9 INV P 125.97 26.09.09 16250 Book Processing Sup ACCOUNT TOTAL 125.97 10570000 531440 Library Periodicals 101231 WT COX INFORMATION S 3168294 0 2026 9 INV P 2,752.02 26.09.09 16306 Periodical Material ACCOUNT TOTAL 2,752.02 10570000 531490 Library Program Supplies & Exp 100032 AMAZON CAPITAL SERVI 1CL1-Y1J6-WRHC 0 2026 9 INV P 289.72 26.09.09 16250 Programming Supplie 100032 AMAZON CAPITAL SERVI 1T1W-39PJ-GHDJ 0 2026 9 INV P 1,192.38 26.09.09 16250 Programming Supplie 1,482.10 ACCOUNT TOTAL 1,482.10 ORG 10570000 TOTAL 11,121.30 FUND 10 General Fund TOTAL: 11,121.30 ** END OF REPORT - Generated by Trisha Smith ** Page 11 of 31 BUSINESS OF THE LIBRARY BOARD MEETING DATE: September 23, 2026 PLACEMENT: Presentation ITEM TITLE: Budget Reports SUBMITTED BY: Trisha Smith, Library Director SUMMARY EXPLANATION: Review the submitted Budget Report. ATTACHMENT: 1. Budget Report STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 12 of 31 Village of Germantown, WI - PRODUCTION YEAR-TO-DATE BUDGET REPORT Report generated: 09/17/2026 12:45 User: TSmith Program ID: glytdbud Page 1 FOR 2026 08 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 10 General Fund APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 10570000 Library 10570000 432600 County Library -342,000 0 -342,000 -339,645.82 .00 -2,354.18 99.3%* 10570000 462900 Library Fines & -12,000 0 -12,000 -9,894.28 .00 -2,105.72 82.5%* 10570000 471700 Library Donatio 0 -51,000 -51,000 -51,251.54 .00 251.54 100.5% 10570000 511000 Library Reg Sal 306,124 21,717 327,841 207,611.33 .00 120,229.19 63.3% 10570000 511100 Library PT Sala 320,807 0 320,807 214,360.67 .00 106,446.33 66.8% 10570000 511200 Library Board 1,200 0 1,200 1,295.00 .00 -95.00 107.9%* 10570000 511600 Library Overtim 0 0 0 296.91 .00 -296.91 100.0%* 10570000 521000 Library Social 47,960 1,661 49,621 31,494.63 .00 18,126.68 63.5% 10570000 521100 Library State R 40,336 811 41,147 26,504.43 .00 14,642.44 64.4% 10570000 521200 Library Health 98,978 0 98,978 73,116.01 .00 25,861.99 73.9% 10570000 521300 Library Dental 5,050 0 5,050 3,905.32 .00 1,144.68 77.3% 10570000 521400 Library Life In 1,557 0 1,557 733.91 .00 823.09 47.1% 10570000 531000 Library Gen Sup 4,000 0 4,000 1,792.53 .00 2,207.47 44.8% 10570000 531010 Library Office 6,000 0 6,000 2,559.22 .00 3,440.78 42.7% 10570000 531080 Library Profess 5,000 0 5,000 921.84 .00 4,078.16 18.4% 10570000 531100 Library Materia 76,000 28,000 104,000 55,310.94 .00 48,689.06 53.2% 10570000 531190 Marketing & Pro 6,000 0 6,000 1,123.72 .00 4,876.28 18.7% 10570000 531240 Library Travel 1,500 0 1,500 648.13 .00 851.87 43.2% 10570000 531430 Library Book Pr 8,000 0 8,000 4,818.56 .00 3,181.44 60.2% 10570000 531440 Library Periodi 6,000 0 6,000 918.00 .00 5,082.00 15.3% 10570000 531470 Library Compute 24,000 0 24,000 10,836.67 .00 13,163.33 45.2% 10570000 531490 Library Program 20,000 23,000 43,000 18,805.77 .00 24,194.23 43.7% 10570000 552300 Library System 26,000 0 26,000 437.15 .00 25,562.85 1.7% 10570000 561000 Library Buildin 70,000 0 70,000 51,597.56 .00 18,402.44 73.7% 10570000 561400 Library Telepho 3,408 0 3,408 1,175.29 .00 2,232.71 34.5% 10570000 571000 Library Insuran 8,283 0 8,283 7,603.74 .00 679.26 91.8% TOTAL Library 732,203 24,189 756,392 317,075.69 .00 439,316.01 41.9% TOTAL General Fund 732,203 24,189 756,392 317,075.69 .00 439,316.01 41.9% TOTAL REVENUES -354,000 -51,000 -405,000 -400,791.64 .00 -4,208.36 TOTAL EXPENSES 1,086,203 75,189 1,161,392 717,867.33 .00 443,524.37 Page 13 of 31 Village of Germantown, WI - PRODUCTION YEAR-TO-DATE BUDGET REPORT Report generated: 09/17/2026 12:45 User: TSmith Program ID: glytdbud Page 2 FOR 2026 08 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL GRAND TOTAL 732,203 24,189 756,392 317,075.69 .00 439,316.01 41.9% ** END OF REPORT - Generated by Trisha Smith ** Page 14 of 31 BUSINESS OF THE LIBRARY BOARD MEETING DATE: September 23, 2026 PLACEMENT: Presentation ITEM TITLE: Director's Report SUBMITTED BY: Trisha Smith, Library Director SUMMARY EXPLANATION: Review the submitted Director's Report and attachments. ATTACHMENT: 1. Director's Report 2. Director's Report (pt. 1 - Circulation Statistics) 3. Director's Report (pt. 2 - Programming Statistics) STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 15 of 31 Page 1 Director’s Report: September 2026 STATE OF WISCONSIN MONARCH LIBRARY SYSTEM  The Monarch Library System Directors met on Thursday, September 10, at the Kewaskum Public Library. The Rural Health Transformation Program grant was filed. The system has received a grant to fund Pope Tech – a tool to help libraries meet accessibility standards (due for Germantown in April 2028). Ben Miller , the State Librarian, presented on increased asks for the Wisconsin State budget in order to maintain current services as well as requesting additional funding for state-wide delivery services (currently funded partly by library systems). He also talked about general needs in Wisconsin libraries including study rooms/pods, job support and funding for building projects. System updates were given on digital accessibility options, Vega Promote and Leap. The Polaris upgrade scheduled for June has been delayed until at least October.  Agendas and minutes: https://monarchlibraries.org/library-director-meetings/ WASHINGTON COUNTY  The West Bend Library Board voted to go fine free at the last board meeting (not including Adventure Passes & Library of Things). Slinger is also fine free while Kewaskum is fine free for youth material (like Germantown) and Hartford currently charges fines for all collections.  County funding for Overdrive Advantage accounts continues to be a topic of discussion among libraries and the Monarch Board. The Monarch Library system director is meeting with library directors from Washington and Dodge county on Monday, September 28 for additional discussion. VILLAGE OF GERMANTOWN:  Previous meetings: o Village Board (9/8)  Ashley Voigt has been hired as the Village of Germantown Support Services manager and starts on Monday, September 21.  Agendas and minutes: https://germantownwi.portal.civicclerk.com/  Recordings: https://www.youtube.com/@villageofgermantownwiscons871/streams FRIENDS OF THE GERMANTOWN COMMUNITY LIBRARY  The September/October sale is Adult Non-fiction.  Regular monthly meetings will resume in September. DONATIONS: Donor Amount Department Plaque Address  Donation Jars: o Early Literacy: $7.37 o Programming Supplies: $7.56 Monthly Donations Total: $14.93 DEPOSITS: REQUEST FOR CHECK (PREVIOUSLY VOTED ON): Page 16 of 31 Page 2 STATISTICS:  Circulation Statistics (see attached) o Physical: 26,735 (7.5% from 2025 / 1.7% YTD) o Digital: 6,299 (12.0% from 2025 / 11.5% YTD) o Total: 33,034 (8.4% from 2025 / 3.5% YTD) PROGRAMMING:  January – August 2026 Programming Statistics (attached): o In-Library:  402 programs (323 in 2025 YTD & 24.5% YTD)  11,181 total attendance (9,377 in 2025 YTD & 19.2% YTD) o Outside of Library:  189 programs (152 in 2025 YTD & 24.3% YTD)  9,231 total attendance (8,280 in 2025 YTD & 11.5% YTD) o Passive Programs:  30,377 people participated in self-directed activities  Ongoing Programs (number of monthly offerings): o Youth: Storytime (17), Family Fun Night, Lego @ the Library & Saturday Programs o Tween/Teen: Tween Programs, Teen Programs, Teen Advisory Board & Craft Workshops (3) o Adult: Job Service Assistance, Blood Drives, Adult Puzzle Days, Fiber Arts Meet Up, Craft Workshops (3), Adult Crafts (2) & Book Groups (6) & Special Programs o Outreach: Senior Living Facility Visits (6), Adult Day Center (2), Home Delivery, Preschool Readings, Book Delivery & Special Events  Upcoming Programs & Outreach Calendar: https://germantownlibrarywi.events.mylibrary.digital/ o Highlighted Upcoming Special Events:  Sat, Sept 26 – ‘Apple-y Ever After Enchanted Fall Festival @ Spassland Park  Thurs, Oct 1 @ 6pm – AI and Consumer Protection  Tues, Oct 15 @ 1pm – Spring Ephemerals  Tues, Oct 20 @ 6pm – Bigfoot: A Deeper Look  Fri, Oct 23 @ 6-8pm: Vampire Masquerade Ball & Haunted House  Sat, Oct 24 @ 10am-12:30pm – Trick or Treat at the Library  Wed, Oct 26 @ 6:30pm – Paranormal 101 IN THE NEWS (ATTACHED):  “FEMA to open in-person support services site in Germantown” (Wash. Co. Daily, Jul 25 ) DIRECTOR CONTINUING EDUCATION HOURS (100 HOURS EV ERY 5 YEARS – EXPIRES IN 12/2027) DIRECTOR MEETINGS, PROGRAMS & OUTREACH (PAST):  Tues, Sept 8 – Wash. Co. Directors (Menomonee Falls)  Tues, Sept 8 – Village Board (online)  Wed, Sept 9 – LEGO @ the Library  Thurs, Sept 10 – Monarch Directors (Kewaskum)  Mon, Sept 14 – Make It @ the Library (3)  Tues, Sept 15 – Village Finance Director  Tues, Sept 16 – Village Administrator  Thurs, Sept 17 – Monarch Director’s Chat  Mon, Sept 21 – GGF & Village Board (online) Page 17 of 31 Page 3  Tues, Sept 22 – Monarch Marketing Committee  Wed, Sept 23 – CVMIC Roundtable (Wauwatosa)  Wed, Sept 23 – Library Board  Thurs, Sept 24 – Village Committee of the Whole – Capital (online)  Mon, Sept 28 – Washington/Dodge County Directors  Wed, Sept 30 – Village Administrator & Department Heads  Tues, Sept 29 – Fri, Oct 2 - Vacation DEPARTMENT UPDATES ADMIN & ALL STAFF  The library has posted for the position of Circulation Manager with a priority date of Wednesday, September 30. YOUTH, ADULT & OUTREACH SERVICES  Outreach held a special off-site Storytime at the Homestead Hollow Park Barn on September 8. CIRCULATION & TECHNICAL SERVICES  September is Library Card Sign-Up Month! Replacement library cards are free all month long. Social media posts, signage, and free stickers are some of the ways we’re celebrating.  Jenny Myers’ submitted her resignation and her last day with the library was 9/18/2026. TECHNOLOGY, BUILDING & GROUNDS  The library gutter resealing project is complete.  DPW and Monarch IT Services assisted staff with the implementation of Wi-Fi upgrades to improve the library’s service coverage and reliability. Page 18 of 31 Stats YTD Jan Feb Mar Apr May June July August Sept Oct Nov* Dec 2026 Physical Circulation 203,310 23,455 23,598 25,067 22,848 22,749 30,069 28,789 26,735 % over 2025 1.7% -5.4% 0.3% -3.2% -1.7% 3.0% 12.1% 0.4% 7.5% 2026 Overdrive - eBook 17,919 3,110 2,034 2,188 2,034 2,181 2,126 2,122 2,124 2026 Overdrive - Audio 23,855 2,420 2,785 2,981 2,923 3,211 3,106 3,205 3,224 2026 Overdrive - Magazine 7,754 1,006 890 973 995 943 999 997 951 2026 Digital Circulation 49,528 6,536 5,709 6,142 5,952 6,335 6,231 6,324 6,299 % over 2025 11.5% 13.4% 15.8% 2.6% 7.6% 12.7% 15.1% 14.2% 12.0% 2026 Total Circulation 252,838 29,991 29,307 31,209 28,800 29,084 36,300 35,113 33,034 % over 2025 3.5% -1.8% 3.0% -2.1% 0.1% 4.9% 12.6% 2.6% 8.4% 2025 Physical Circulation 289,525 24,788 23,519 25,896 23,239 22,096 26,831 28,680 24,860 22,185 24,003 21,517 21,911 % over 2024 -1.6% 4.3% -7.6% 4.7% -6.6% -3.8% -5.5% 0.3% -7.1% -2.5% 2.7% -1.4% 6.0% 2025 Overdrive - eBook 24,702 2,157 1,907 2,285 2,000 1,993 1,999 2,097 2,102 1,968 2,066 2,015 2,113 2025 Overdrive - Audio 31,213 2,663 2,310 2,672 2,640 2,686 2,582 2,651 2,641 2,627 2,666 2,553 2,522 2025 Overdrive - Magazine 10,906 945 714 1,028 892 943 831 792 881 942 1,189 855 894 2025 Digital Circulation 66,821 5,765 4,931 5,985 5,532 5,622 5,412 5,540 5,624 5,537 5,921 5,423 5,529 % over 2024 4.4% -2.5% -7.0% 2.6% 4.8% 1.4% 3.6% 5.4% 5.7% 6.9% 17.7% 9.5% 7.1% 2025 Total Circulation 356,346 30,553 28,450 31,881 28,771 27,718 32,243 34,220 30,484 27,722 29,924 26,940 27,440 % over 2024 -0.5% 3.0% -7.5% 4.3% -4.6% -2.8% -4.1% 1.1% -4.9% -0.8% 5.3% 0.6% 6.2% 2024 Physical Circulation 294,178 23,760 25,453 24,744 24,868 22,970 28,397 28,606 26,751 22,761 23,375 21,827 20,666 2024 Digital Circulation 64,006 5,912 5,304 5,835 5,281 5,547 5,223 5,257 5,320 5,180 5,032 4,954 5,161 2024 Total Circulation 358,184 29,672 30,757 30,579 30,149 28,517 33,620 33,863 32,071 27,941 28,407 26,781 25,827 2019 Physical Circulation 307,128 23,686 25,174 26,645 23,688 23,677 28,968 32,758 29,329 23,622 24,736 22,856 21,989 2019 Digital Circulation 38,442 3,230 2,803 3,276 2,819 3,060 3,300 3,425 3,356 3,239 3,540 3,196 3,198 2019 Total Circulation 345,570 26,916 27,977 29,921 26,507 26,737 32,268 36,183 32,685 26,861 28,276 26,052 25,187 2017 Physical Circulation 255,030 19,755 19,174 21,386 19,321 19,932 27,965 26,173 25,364 19,920 20,858 19,209 15,973 2017 Digital Circulation 22,848 1,751 1,625 1,859 1,803 1,838 2,015 2,125 2,025 2,011 1,946 1,919 1,931 2017 Total Circulation 277,461 21,499 20,774 23,179 21,078 21,738 29,934 28,236 27,352 21,906 22,793 21,082 17,890 GCL Statistical Trends 2016 - 2026 15,00017,50020,00022,50025,00027,50030,00032,50035,00037,5001 2 3 4 5 6 7 8 9 10 11 12Physical Circulation2017 Physical Circulation2019 Physical Circulation2024 Physical Circulation2025 Physical Circulation2026 Physical Circulation1,0002,0003,0004,0005,0006,0007,0001 2 3 4 5 6 7 8 9 10 11 12Digital Circulation2017 Digital Circulation2019 Digital Circulation2024 Digital Circulation2025 Digital Circulation2026 Digital Circulation15,00017,50020,00022,50025,00027,50030,00032,50035,00037,5001 2 3 4 5 6 7 8 9 10 11 12TOTAL Circulation2017 Total Circulation2019 Total Circulation2024 Total Circulation2025 Total Circulation2026 Total Circulation Page 19 of 31 Page 20 of 31 Page 21 of 31 Page 22 of 31 BUSINESS OF THE LIBRARY BOARD MEETING DATE: September 23, 2026 PLACEMENT: Action Item ITEM TITLE: 2027 Library Budget (ACTION) SUBMITTED BY: Trisha Smith, Library Director SUMMARY EXPLANATION: Review the submitted 2027 Library Budget documents. ATTACHMENT: 1. 2027 Budget Summary 2. 2027 Budget (pt. 1 - Budget Calendar) 3. 2027 Budget (pt. 2 - Library Revenue) 4. 2027 Budget (pt. 3 - Library Expenses) 5. 2027 Budget (pt. 4 - DPW Expenses) 6. 2027 Budget (pt. 5 - Computer Replacement Plan) STAFF RECOMMENDATION: Approve the submitted 2027 Library Budget if the final documents are available from Village Hall by September 23, 2026. Otherwise this action will be deferred until the October Library Board meeting. ACTION BY COMMITTEE: Page 23 of 31 Germantown Community Library Board MEETING DATE: September 23, 2026 PLACEMENT: Old Business AGENDA ITEM(S): VIII. A. 2027 Budget Update (Approval) SUBMITTED BY: Trisha Smith, Library Director SUMMARY EXPLANATION: Work continues on the Village of Germantown 2027 budget. Capital and operating expenses will be discussed at the Committee of the Whole meetings in September and October. The following documents are attached:  2027 Budget Calendar (updated)  2027 Library Revenues o $30,000 increase in County Library Revenue  2027 Library Expenses o $10,000 increase in library operating  2027 DPW Expenses for Library Building  2027–2011 Computer Rotation Plan Documents not yet available:  2027 Washington County Library Budget  2027 Washington County Tax Exemption Calculation  2027 Monarch Library System Fees Documents will be updated for final budget approval at the September or October Library Board Meeting. RECOMMENDATION: None. Page 24 of 31 2027 BUDGET CALENDAR Date, Time, Location Budget Preparation July 9, 2026 2027 Operating Budget instructions and materials released to Departments July 17, 2026 2027 Capital Budget instructions and materials released to Departments July 31, 2026 2027 Department Operating and Capital Budget requests due Department Budget Meetings with Village Administrator and Finance Director August 12, 2026 at 1:00 pm Library August 12, 2026 at 2:30 pm Fire / EMS August 14, 2026 at 9:00 am Recreation / Senior Center August 14, 2026 at 10:30 am Police / Emergency Management August 24, 2026 at 1:00 pm Highway / Buildings & Grounds / Parks August 24, 2026 at 3:30 pm Planning & Zoning / Inspections August 25, 2026 at 9:00 am Engineering / Storm Water August 25, 2026 at 10:30 am Water August 25, 2026 at 2:00 pm Sanitary Sewer / Yard Waste Facility August 26, 2026 at 9:00 am Clerk Page 25 of 31 Date, Time, Location Budget Preparation August 26, 2026 at 10:30 am Village Board / Administration / Human Resources August 26, 2026 at 1:00 pm Finance / Information Technology August 26, 2026 at 3:00 pm Assessor / Non-Departmental Village Board – Committee of the Whole Budget Workshop Sessions September 17, 2026 Capital Budget Submitted to Committee of the Whole September 24, 2026 5:30 – 8:00 pm Village Board Room Committee of the Whole – Capital Budget Meeting October 6, 2026 Operating Budget Submitted to Committee of the Whole October 13, 2026 at 5:30 – 8:00 pm, Village Board Room Committee of the Whole – Operating Budget Meeting October 14, 2026 at 5:30 – 8:00 pm, Village Board Room Committee of the Whole – Operating Budget Meeting continued October 15, 2026 at 5:30 – 8:00 pm, Village Board Room Committee of the Whole – Operating Budget Meeting continued, if needed Public Hearing Notices & Budget Adoption October 16, 2026 Final Changes to Budget Notice October 19, 2026 by 12 pm Public Hearing Notice sent to Publisher October 28, 2026 Public Hearing Notice Published November 16, 2026 at 7:00 pm, Village Board Room Public Hearing & Village Board Adoption of 2027 Budget & Tax Levy Page 26 of 31 LIBRARY REVENUES Account Organization Object Account Description 2024 Actuals 2025 Actuals 2026 YTD 2026 Adopted Budget 2027 Departmental Budget Change ($) Change (%) Intergovernmental 10 -000-570-000-0000-000-432600- 10570000 432600 County Library Revenue (351,211.42)$ (339,526.61)$ (177,799.43)$ (342,000.00)$ (372,000.00)$ (30,000.00)$ 8.77% TOTAL INTERGOVERNMENTAL(351,211.42)$ (339,526.61)$ (177,799.43)$ (342,000.00)$ (372,000.00)$ (30,000.00)$ 8.77% Public Charges for Services 10 -000-570-000-0000-000-462900- 10570000 462900 Library Fines & Fees (12,279.80)$ (13,843.58)$ (7,192.35)$ (12,000.00)$ (12,000.00)$ - $ 0.00% 10 -000-570-000-0000-000-463000- 10570000 463000 Library System Revenue (57,831.95)$ - $ -$ -$ - $ -$ #DIV/0! TOTAL PUBLIC CHARGES (70,111.75)$ (13,843.58)$ (7,192.35)$ (12,000.00)$ (12,000.00)$ -$ 0.00% Misc Revenues 10 -000-570-000-0000-000-471700- 10570000 471700 Library Donations -$ (95,256.07)$ (51,251.54)$ - $ - $ -$ #DIV/0! TOTAL MISC REVENUES -$ (95,256.07)$ (51,251.54)$ -$ -$ -$ #DIV/0! TOTAL REVENUES (421,323.17)$ (448,626.26)$ (236,243.32)$ (354,000.00)$ (12,000.00)$ 342,000.00$ -96.61% Page 27 of 31 LIBRARY EXPENSES Account OrganizationObject Account Description 2024 Actuals 2025 Actuals 2026 YTD 2026 Adopted Budget 2027 Amended Buget (with 3.5% increase) 2027 Departmental Budget (includes 3.5% increase) Change ($) Change (%) Notes Salaries & Wages 10 -000-570-000-0000-000-511000- 10570000 511000 Library Reg Salaries & Wages 276,113.26$ 313,920.38$ 158,775.66$ 306,124.00$ 317,387.00$ 361,342.00$ 55,218.00$ 18.04% 10 -000-570-000-0000-000-511100- 10570000 511100 Library PT Salaries & Wages 293,905.60$ 314,390.55$ 161,496.55$ 320,807.00$ 331,261.00$ 362,936.00$ 42,129.00$ 13.13% 10 -000-570-000-0000-000-511200- 10570000 511200 Library Board 1,122.00$ 1,315.14$ 710.00$ 1,200.00$ 1,200.00$ 1,600.00$ 400.00$ 33.33% 10 -000-570-000-0000-000-511600- 10570000 511600 Library Overtime -$ 172.67$ 217.31$ -$ -$ -$ #DIV/0! TOTAL SALARIES & WAGES 571,140.86$ 629,798.74$ 321,199.52$ 628,131.00$ 649,848.00$ 725,878.00$ 97,747.00$ 15.56% Fringe Benefits 10 -000-570-000-0000-000-521000- 10570000 521000 Library Social Security 42,230.25$ 46,308.25$ 23,899.08$ 47,960.00$ 49,621.00$ 55,407.00$ 7,447.00$ 15.53% 10 -000-570-000-0000-000-521100- 10570000 521100 Library State Retirement 34,942.02$ 38,690.29$ 20,342.78$ 40,336.00$ 41,147.00$ 43,759.00$ 3,423.00$ 8.49% 10 -000-570-000-0000-000-521200- 10570000 521200 Library Health Insurance 95,111.08$ 101,925.17$ 55,035.05$ 98,978.00$ 98,978.00$ 114,940.00$ 15,962.00$ 16.13% 10 -000-570-000-0000-000-521300- 10570000 521300 Library Dental Insurance 5,984.47$ 6,832.94$ 2,928.56$ 5,050.00$ 5,050.00$ 5,050.00$ -$ 0.00% 10 -000-570-000-0000-000-521400- 10570000 521400 Library Life Insurance 1,719.12$ 1,352.50$ 733.91$ 1,557.00$ 1,557.00$ 1,557.00$ -$ 0.00% TOTAL FRINGE BENEFITS 179,986.94$ 195,109.15$ 102,939.38$ 193,881.00$ 196,353.00$ 220,713.00$ 26,832.00$ 13.84% Operating Supplies & Exp 10 -000-570-000-0000-000-531000- 10570000 531000 Library Gen Supplies & Expense 12,437.10$ 49,170.26$ 2,344.65$ 4,000.00$ 4,000.00$ 4,000.00$ -$ 0.00% misc replacements, furniture, cleaning and repairs 10 -000-570-000-0000-000-531010- 10570000 531010 Library Office Supplies 5,755.68$ 5,982.73$ 2,043.85$ 6,000.00$ 6,000.00$ 6,000.00$ -$ 0.00% library staff & library office supplies 10 -000-570-000-0000-000-531080- 10570000 531080 Library Professional Dev 2,865.43$ 3,329.83$ 2,205.25$ 5,000.00$ 5,000.00$ 5,000.00$ -$ 0.00% staff conferences, courses & annual rememberships 10 -000-570-000-0000-000-531100- 10570000 531100 Library Books (changed to Material) 65,634.61$ 70,990.66$ 45,296.36$ 76,000.00$ 76,000.00$ 82,000.00$ 6,000.00$ 7.89% library print collection material 10 -000-570-000-0000-000-531190- 10570000 531190 Marketing & Promotion 8,108.63$ 4,934.75$ 1,556.28$ 6,000.00$ 6,000.00$ 6,000.00$ -$ 0.00% library print & digital marketing 10 -000-570-000-0000-000-531240- 10570000 531240 Library Travel 1,039.64$ 916.44$ 371.93$ 1,500.00$ 1,500.00$ 1,500.00$ -$ 0.00% staff milage to conferences & meetings 10 -000-570-000-0000-000-531430- 10570000 531430 Library Book Processing 9,674.47$ 9,912.92$ 3,679.74$ 8,000.00$ 8,000.00$ 8,000.00$ -$ 0.00% library material processing supplies 10 -000-570-000-0000-000-531440- 10570000 531440 Library Periodicals 4,906.68$ 5,285.67$ 953.85$ 6,000.00$ 6,000.00$ 6,000.00$ -$ 0.00% library magazines & newspaper subscriptions 10 -000-570-000-0000-000-531470- 10570000 531470 Library Computer Service 22,201.27$ 23,207.53$ 7,206.10$ 24,000.00$ 24,000.00$ 26,000.00$ 2,000.00$ 8.33% library computer replacements (5-year plan), printing contract & tech services 10 -000-570-000-0000-000-531490- 10570000 531490 Library Program Supplies & Exp 57,165.47$ 51,095.58$ 14,842.01$ 20,000.00$ 20,000.00$ 22,000.00$ 2,000.00$ 10.00% library program contracts & supplies 10 -000-570-000-0000-000-552300- 10570000 552300 Library System Automation 24,124.14$ 23,330.48$ 437.15$ 26,000.00$ 26,000.00$ 27,000.00$ 1,000.00$ 3.85% library system services & fees 10 -000-570-000-0000-000-561000- 10570000 561000 Library Building Utilities 70,953.43$ 71,536.26$ 30,582.15$ 70,000.00$ 70,000.00$ 76,950.00$ 6,950.00$ 9.93% 10 -000-570-000-0000-000-561400- 10570000 561400 Library Telephone 2,254.92$ 1,865.40$ 1,153.28$ 3,408.00$ 3,408.00$ 2,500.00$ (908.00)$ -26.64% library system notifications 10 -000-570-000-0000-000-571000- 10570000 571000 Library Insurance & Bonds 6,513.08$ 8,173.00$ 7,603.74$ 8,283.00$ 8,283.00$ 8,500.00$ 217.00$ 2.62% TOTAL OPERATING SUPP & EXP 321,311.63$ 354,818.75$ 120,360.01$ 264,191.00$ 264,191.00$ 281,450.00$ 17,259.00$ 6.53% Capital Items 10 -000-570-000-0000-000-591000- 10570000 591000 Library Misc. Equipment -$ -$ -$ -$ -$ -$ #DIV/0! TOTAL CAPITAL ITEMS -$ -$ -$ -$ -$ -$ #DIV/0! #DIV/0! TOTAL EXPENSES 1,072,439.43$ 1,179,726.64$ 544,498.91$ 1,086,203.00$ 1,110,392.00$ 1,228,041.00$ 141,838.00$ 13.06% Page 28 of 31 DPW EXPENSES FOR LIBRARY BUILDING (these are not approved by the library board and are approved & manages as part of the Department of Public Works Budget) Account Organization Object Account Description 2024 Actuals 2025 Actuals 2026 YTD 2026 Adopted Budget 2027 Departmental Budget Change ($) Change (%) Operating Supplies & Exp 10 -000-570-000-0000-000-531040- 10570000 531040 Cleaning Supplies 3,000.00$ 3,000.00$ 3,000.00 $ 3,000.00$ - $ 0.00% 10 -000-570-000-0000-000-541000- 10570000 541000 Cleaning Supplies 32,757.24$ 39,060.00$ 39,060.00 $ 39,060.00$ - $ 0.00% 10 -000-570-000-0000-000-531900- 10570000 531900 General Maintenance 31,419.06$ 30,897.67$ 40,000.00 $ 38,000.00$ (2,000.00)$ -5.00% 10 -000-570-000-0000-000-591800- 10570000 591800 *Major Repairs 10,880.00$ 27,000.00$ 27,000.00 $ 62,000.00$ 35,000.00$ 129.63% TOTAL DPW OPERATING SUPP & EXP78,056.30$ 99,957.67$ -$ 109,060.00$ 142,060.00$ 33,000.00$ 30.26% MAJOR REPAIRS DETAIL Air Handling Units (AHU) #1 & #2 Controller Replacement 12,000.00$ HVAC Controls Requency Drive Replacement 40,000.00$ Library Water Heater Replacement 10,000.00 $ Page 29 of 31 2027-Polaris change to web product Legend: = Purchased = beyond 5 years standard rotation 2028-WIN 11 support ends Department Computer 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Staff Workroom Library Director x x 1 Assistant Director x x 1 Adult Services Manager x x 1 Tech Services x x 1 Tech Services (GS) x 1 Circulation Manager x 1 Circulation Back x 1 Page II x 1 Page I x 1 Circulation Desk 01 x 1 03 x 1 04 x 1 Self Checkout #1 New 1 Self Checkout #2 (future) Youth Services Youth Services Desk x x 1 Youth Services Manager x x 1 Youth Services Back (Mgr old PC '25) x Old Mgr PC 1 Outreach Laptop New 1 AWE 1 (Partially Funded by Friends)New 0.5 AWE 2 (Partially Funded by Friends) New Replaced due to failure 0.5 Youth Shared Laptop New 1 Adult Services West x 1 East x 1 Internet Stations Children 1 x x 1 Children 2 x x 1 Internet 1 x x 1 Internet 2 x x 1 Internet 3 x x 1 Internet 4 x x 1 Internet 5 x x 1 Internet 6 x x 1 Internet 7 x x 1 Internet 8 x x 1 Public Copier/Printer Payment Kiosk New Part of new lease Laptops Public 1 x x 1 Public 2 x x 1 Public Chromebook Received used as a donation - replacement will depend on usage which is currently low Staff 1 x x 1 Staff 2 x x 1 Staff 3 x Remove from use when stops working TOTAL NUMBER TO ORDER 0 5 6 4 5 6 5 4 Online Catalog Computers Adult New Books x x Youth Services x x Public Computers x x Information Desk x x Adult NF 900s x x Adult NF 100s x x Germantown Community Library Computer Rotation Plan as of Sept 2026 Purchased prior to 2017 - replaced at $0 cost with used Chromeboxes from Mead Public Library in 2024 - plan to replace in 2027 with PCs from the Circ Desk and convert to Windows 11 Kiosk SW Page 30 of 31 BUSINESS OF THE LIBRARY BOARD MEETING DATE: September 23, 2026 PLACEMENT: Action Item ITEM TITLE: Change October Board meeting date to October 28, 2026 (ACTION) SUBMITTED BY: Trisha Smith, Library Director SUMMARY EXPLANATION: The October meeting was originally scheduled for October 21, 2026, to avoid the Wisconsin Library Association (WLA) conference normally scheduled for the fourth week of October. However, the 2026 conference will be held the third week of October. Therefore, we recommend changing the Library Board meeting back to the original fourth week on October 28, 2026. ATTACHMENT: STAFF RECOMMENDATION: Approve changing the October meeting date to October 28, 2026. ACTION BY COMMITTEE: Page 31 of 31