2025 TB Minutes 12-8

Date: December 15, 2025 Town of Wheatland 34315 Geneva Rd. New Munster, WI 53105 Clerk Katie Sweatman Town Board Meeting Minutes Monday, December 8, 2025 – 6:00 P.M. Page 1 of 3 The Wheatland Town Board met on Monday, December 8, 2025 at 6:00 PM at the Wheatland Town Hall. The Pledge of Allegiance was recited. Roll call Chairmen: Jeff Butler Supervisor #1: Kyle Madsen Supervisor #2: Kelly Wilson Also in attendance were Katie Sweatman, Clerk, Mary and Rob Petersen, and Rich Richards. Verification of public notice for agenda The agenda was submitted on Thursday and Friday at the Town Hall upstairs and downstairs, West of the I, Wheatland School and Facebook (Keeping Wheatland Informed) Approval of Minutes Motion made by Supervisor Madsen, seconded by Supervisor Wilson, to approve the minutes of November 17, 2025, and November 24, 2025, with a minor amendment correcting the tree removal location to Oakwood Shores. Motion carried. Fire Department Report Fire Department reported a high volume of recent calls. Election of officers was completed: Please see updated report attached. Equipment updates and repairs were discussed. Request made for updated roster or meeting minutes from Fire Department. Public Safety Report Status update provided on properties in question from the road inspection. Several complaints resolved; others remain pending. See report attached with updated information. Discussion of signage behind Honeydripperz with ordinance. Snow piles in right-of-way across the street from the Town Hall discussed. Chairmen Butler to reach out to Asphalt Contractors to move the piles. Public Comment No public comments were offered. Insurance Review Clerk reviewed the annual insurance questionnaire from Horton Group. Discussion included coverage for parks, Lily Lake, transfer station, vehicles, equipment, and outdoor liabilities. Concerns raised regarding coverage limits, valuation accuracy, and itemization. Consensus to seek additional quotes and more detailed breakdowns of coverage. Date: December 15, 2025 Town of Wheatland 34315 Geneva Rd. New Munster, WI 53105 Clerk Katie Sweatman Town Board Meeting Minutes Monday, December 8, 2025 – 6:00 P.M. Page 2 of 3 Snow Plowing Several complaints discussed, including missed plowing, mailbox damage, and contractor issues. Town is working with the contractor to address concerns and reimburse damages. Firehouse Committee Tour of Delavan Fire Station rescheduled to December 14, 2025. Clerk’s Report Old tax rolls transferred to Burlington Historical Society. New Website updates completed include all agendas and minutes for the year uploads are complete. Board members requested to provide feedback. Discussion held regarding meeting schedule adjustments in December. Motion by Supervisor Wilson, seconded by Supervisor Madsen, to Maintain the December 22, 2025 Town Board meeting, and cancel the January 12, 2026 meeting, consolidating meetings December 14, 2025. Motion carried. Grants and Road Programs Discussion of WISLR Road Report due December 15. Agriculture Road Improvement Program (ARIP) reviewed. Small bridge/culvert program discussed; one culvert rated in poor condition may qualify for funding. New year will bring a second round of funding to apply for. Clerk authorized to gather additional information and pursue applications as appropriate. ATV/UTV Ordinance Update Updated permits and signage approved. Dates for starting were revised. Announcements Town Hall closures: December 24–26, 2025 and January 1–2, 2026 Robin Battery Storage public hearing rescheduled to December 13, 2025, with Town Board action on December 14, 2025. Financial Matters Motion made by Supervisor Madsen, seconded by Supervisor Wilson to pay Deb Voss $25/hour for assistance with tax billing and training. Motion carried. Motion made by Supervisor Wilson, seconded by Supervisor Madsen to pay Wisconsin Towns Association (WTA) annual dues of $1,695; voluntary contribution declined. Motion carried. Correspondence Update provided regarding Robin Battery Storage zoning and parcel corrections to include zoning from I-1 to A-2 on lots 1 and 3 only. Lot 2 is I-1. DOT detour notification from the county regarding closure of Highway 83. TDS right-of-way and fiber installation permits discussed; staff to coordinate conditions with Town Engineer. Date: December 15, 2025 Town of Wheatland 34315 Geneva Rd. New Munster, WI 53105 Clerk Katie Sweatman Town Board Meeting Minutes Monday, December 8, 2025 – 6:00 P.M. Page 3 of 3 Closed Session Roll call vote Aya – 3 Ney – 0 Board entered closed session pursuant to Wis. Stat. §19.85 for attorney-client consultation regarding: Robin Battery Storage Joint Development Agreement, and Firehouse construction management contract. Return to Open Session The Board reconvened in open session by roll call vote. Aye – 3 Ney – 0 Motion made by Supervisor Wilson, seconded by Supervisor Madsen to complete Joint Development Agreement with Robin Bess for the Battery Storage. No action taken regarding the Firehouse construction management contract. Adjournment Motion made by Supervisor Wilson, seconded by Supervisor Madsen to adjourn. Motion carried. Respectfully submitted, Katie L. Sweatman Town Clerk