Public Works & Highways Committee — Agenda Packet

MEETING: REGULAR MEETING OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE DATE & TIME: Wednesday, September 2, 2026 at 5:30 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road Any member of the body and/or citizen may attend the meeting virtually through the WebEx platform, Meeting #: 2555 672 0428 Password: ZNmFyjsD343 which can be accessed by phone at 408-418-9388 or by logging on at: https://villageofgermantown.my.webex.com/villageofgermantown.my/j.php?MTID=mc28ed9f85300bb8f63267a15d2f40b55 Citizens not wishing to attend the meeting personally or virtually may submit any public comments by sending an email to comments@germantownwi.gov by 4 p.m. on the day of the meeting so that it can be provided to the members of the body for their consideration. Previously recorded Village Board Meeting Videos can be viewed at https://www.youtube.com/channel/UCOYp0EgELzTCa9X_iCohyhQ. AGENDA I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. II. ROLL CALL: III. MEETING MINUTES: A. August 5, 2026 (ACTION) IV. PUBLIC COMMENT: Please be advised per State Statute Section 19.84(2), information will be received from the public. It is the policy of this municipality that there be a four-minute time period, per person, with time extensions per the Chief Presiding Officer’s discretion; be further advised that there may be limited discussion on the information received, however, NO ACTION will be taken under public comments. Comments that may be injurious to village personnel or other individuals will not be allowed. V. UNFINISHED BUSINESS: VI. NEW BUSINESS: A. Presentation by Ruekert & Mielke 60% plan review Main Street and Old Farm Station, and capacity upgrades. (DISCUSSION) B. A Resolution Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing for Lift Station Capacity Improvements -- Clean Water Fund Program WDNR. (ACTION) C. Discussion of Road Reservation Abandonment Donges Bay Road west to I41 for Phase II of Division Rd. (DISCUSSION) D. Consideration of a water rate increase. (ACTION) Page 1 of 81 PUBLIC WORKS & HIGHWAYS COMMITTEE AGENDA September 2, 2026 Page 2 E. Consideration of a sewer rate increase. (ACTION) F. Vacation of Public Easement - Basic Metals. (ACTION) G. Acceptance of Revised CSM - Basic Metals. (ACTION) H. Award of a Professional Services contract with DB Sterlin for the Pleasant View Culvert Replacement and Road Reconstruction for an amount, including a 10% contingency, of $58,124.00. (ACTION) I. Award a contract with Terracon for geotechnical services for Main St and Old Farm upgrades for an amount, including a 10% contingency, of $18,535.00. (ACTION) J. Development Agreement with Cirrus Property Group for The Carillon at Germantown development. (ACTION) K. Consideration of restructuring the Public Works Department. (ACTION) VII. DIRECTOR'S REPORT: A. September Director's Report (DISCUSSION) VIII. NEXT MEETING DATE: IX. ANNOUNCEMENTS: X. ADJOURNMENT: UPON REASONABLE NOTICE, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact the Village Clerk at (262)250-4745 at least 2 days prior to the meeting. Notice is hereby given that a possible quorum of other boards, committees, and/or commissions may attend this meeting to gather information about an item over which they have decision-making responsibility. This may constitute a meeting of these bodies per State ex rel. Badke v Greendale Village Board, even though these bodies will not take formal action at this meeting. Page 2 of 81 REGULAR MEETING OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE Wednesday, August 5,2026 5:30 PM Germantown Village Hall Board Room N112 W17001 Mequon Road MEETING: MINUTES I. CALL TO ORDER: Chairperson Kaminski called the Public Works and Highways Committee meeting to order at 5:30PM. ROLL CALL: ilt. Present: Trustee Terri Kaminski, Trustee Robert Warren, Trustee Jan Miller. Trustee Jim Stout Absent: None Excused: None MEETING MINUTES: A. July 8, 2026 Motion: Approve as presented Motioned By: Jan Miller Seconded By: Robert Warren Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None il. tv. V N one UNFINISHED BUSINESS: A April storm update with speakers Mike Martin (Director of Technical Services, MMSD, Flooding, Sewers, and Home Resilience), Becky Specht (Urban Water Program Manager, MMSD, Flooding, Sewers, and Home Resilience), and Paul Backhaus (County Conservationist, Washington County, Pre-Disaster Resiliency Grant). (DISCUSSION) DPW Director Tim Zimmerman introduced two speakers from MMSD as well as a speaker from Washington County named in the title of this item who spoke regarding the storms/flooding in August of 2025 and April of 2026. Three citizens came up to the podium to ask questions and make comments: Melanie Smythe of N140W17938 Cedar Ln spoke about the flooding DATE AND TIME: LOCATION: Motion Passed (Yes 4, No 0, Abstained 0) PUBLIC COMMENT: Page 3 of 81 Page 2 vt. Paul Spitz of N106W17085 Juniper Dr spoke about the flooding. Kris Piwek of N106W17321 Wildflower Ln spoke about sewer level monitoring and the Jefferson Ditch. NEW BUSINESS: A Consideration of a contract with M&M Tree Care not to exceed $44,175.00 for the tree pruning project in and around Hawthorne Meadows and Cedar Hills subdivisions. (ACTION ) HPB&G Superintendent Scott Anderson provided information on this item Motion: Approve as presented Motioned By: Robert Warren Seconded By: None Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) B. Acceptance of Well 2 generator replacement. (ACTION) DPW Director Tim Zimmerman gave information on this item Motion: Approve as presented Motioned By: Jan Miller Seconded By: Jim Stout Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) C. Amendment to Section 1'1 .08 of the Germantown Municipal Code relating to regulation of garbage and recyclable items. (ACTION) DPW Director Tim Zimmerman explained this item. Motion: Approve as presented Motioned By: Robert Warren Seconded By: Jan Miller Yes: Terri Kaminski. Robert Warren, Jan Miller. Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) Page 4 of 81 Page 3 vil. lx. D Consideration of award of contract to C.W. Purpero, lnc. in a total amount including a 10% contingency of $1,099,936.48 for the Pleasant View culvert replacement and Pleasant View reconstruction from Lovers Lane south to Freistadt Road ARIP. (ACTION) DPW Director Tim Zimmerman gave information on this item Yes: Terri Kaminski, Robert Warren, Jan Miller, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) DIRECTOR'S REPORT: A. August Director's Report DPW Director Tim Zimmerman gave his August Director's report including updates on the 2026 Road Program projects and other updates within Public Works. vilt. T MEETING DATE: The next Public Works and Highways Committee Meeting will be held on September 2,2026 at 5:30PM. ANNOUNCEMENTS: x None ADJOURNMENT: Chairperson Kaminski adjourned the meeting at 7:46PM Motion: Approve as presented Motioned By: Jan Miller Seconded By: Jim Stout Page 5 of 81 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: September 2, 2026 PLACEMENT: No Action Information Only ITEM TITLE: Presentation -Ruekert and Mielke 60% Plan Review Main Street and Old Farm Station and Capacity Upgrades SUBMITTED BY: Tim Zimmerman – Director of Public Works SUMMARY EXPLANATION: Dave Arnott will be presenting for Committee review 60% plans and specifications for the proposed upgrades to Main St. and Old Farm as well as an update on the Clean Water Fund Program application process. ATTACHMENT: ORDINANCE RESOLUTION OTHER___X____ RECOMMENDATION: Information only. COMMITTEE ACTION: Page 6 of 81 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: September 2, 2026 PLACEMENT: Action Item ITEM TITLE: Reimbursement Resolution – Clean Water Fund Program WDNR SUBMITTED BY: Tim Zimmerman – Director of Public Works SUMMARY EXPLANATION: The attached resolution for the application for funding through the State CWFP for the upgrades to Main St. and Old Farm Pump stations and associated fore mains and engineering. The resolution states that the Village will fund the project internally until CWFP funds are obtained. ATTACHMENT: ORDINANCE RESOLUTION X OTHER___ ____ RECOMMENDATION: Staff requests the PWHC recommend to the Village Board approval of the Reimbursement Resolution COMMITTEE ACTION: Proper parliamentary procedure to deny a request is to have a motion made in the affirmative and by voting NAY would deny the request if a majority vote. Page 7 of 81 STATE OF WISCONSIN VILLAGE OF GERMANTOWN WASHINGTON COUNTY RESOLUTION NO. _____-2026 A RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES FROM PROCEEDS OF BORROWING FOR LIFT STATION CAPACITY IMPROVEMENTS WHEREAS, the Village of Germantown (Village), Wisconsin, is a municipally owned wastewater utility that is in need of improvements to capacity and operation of the Main Street and Old Farm Road Lift Station and Force Mains; and WHEREAS, the Village is in the process of expanding capacity at the Main Street and Old Farm Road Lift Stations and Force Mains to accommodate existing and projected peak hour flow rates, replace aged equipment, and to improve operator health and safety; and WHEREAS, the Village prepared a facilities plan for the project that is currently being reviewed by the Wisconsin Department of Natural Resources; and WHEREAS, the Department of the Treasury has issued final regulations (Treas. Reg. Section 1.150-2) (the “Reimbursement Bond Regulations”) that, for the purpose of determining whether interest on certain obligations of a state or local government is excluded from gross income for federal income tax purposes, permit the use of the proceeds of tax-exempt obligations to reimburse capital expenditures made prior to the date such obligations are issued only if the state or local government, within 60 days of the date of expenditure, declares its official intent to reimburse the expenditure with proceeds of a borrowing; and WHEREAS, the Village intends to involve applying for funding through the Clean Water Fund Program (CWFP). A major emphasis on the Project will be to solicit and obtain principal forgiveness for the project; and WHEREAS, project planning, design, public bidding and construction-related services will proceed prior to the CWFP loan issuance and the Village wishes to declare the use of internal funds to temporarily fund costs of the Project until the CWFP loan is obtained, and WHEREAS, the foregoing consists of the “Project”. NOW, THEREFORE, BE IT RESOLVED, by the Village Board of the Village of Germantown, Wisconsin, that: Page 8 of 81 RESOLUTION NO ___-2026 Page 2 1. Expenditures of Funds. The Village through its Board, shall make expenditures as needed from Village reserve funds to pay the cost of engineering and construction related services of the Project until the CWFP loan proceeds become available for Village reimbursement. 2. Declaration of Official Intent. The Village hereby officially declares its intent under Treasury Regulations, 26 CFR 1.150-2 to reimburse said expenditures with proceeds of the CWFP Financial Aid Agreement, the aggregate principal amount of debt for the Project is expected not to exceed $16,000,000. 3. Unavailability of Long-Term Funds. No funds for payment of the Project from sources other than the Bonds, or are reasonably expected to be, reserved, allocated on long-term basis, or otherwise set aside by the Village pursuant to its budget or financial policies. 4. Public availability of Official Resolution. This Resolution shall be made available for inspection at the Village of Germantown Village Hall within 30 days after its approval in compliance with State law governing availability of records of official acts including Subchapter II of Chapter 19. Adopted: ____________________ Vote: Ayes: Nays: Absent: ____________________________________ Robert A. Soderberg, Village President ATTEST: ____________________________________ Donna Ott, Village Clerk Page 9 of 81 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: September 2, 2026 PLACEMENT: Discussion Item ITEM TITLE: Consideration of Road Reservation Abandonment – Donges Bay Rd. West to I41 SUBMITTED BY: Tim Zimmerman – Director of Public Works SUMMARY EXPLANATION: As the Engineering Department works on the design for Phase II of Division Rd, we became aware of discussions between Former Village Engineer Driscoll, Director Mortwedt, and Wendland Nursery. The topics of discussion were discontinuation of the use of the concrete driveway at the existing house, land acquisition to access the Jefferson Ponds for maintenance purposes, installing a commercial size driveway cut north of the existing driveway for commercial use. No resolution was achieved prior to both their departures. Engineering staff and I met with the owners of Wendland Nursery to reengage discussions while in preliminary design. Wendland would like for the Village to vacate the Donges Bay Rd. west road reservation in exchange for the exact amount of square footage to be dedicated to the Village on the north property line for access to the Jefferson Ponds for future expansion and maintenance. In exchange for the ROW they would give up the driveway closest to the house and use the Donges Bay reservation as a ingress egress for customer traffic only. A commercial driveway access would be added to the west side of Division Rd. approximately 400’ North of the Donges Bay Rd. intersection. This drive would be used for deliveries and other heavier traffic use. ATTACHMENT: ORDINANCE RESOLUTION OTHER___X____ RECOMMENDATION: Staff is requesting input for the vacation of the road right of way, Land swap and Commercial Drive access so we can incorporate comments into design and begin the legal process required for the land Division. COMMITTEE ACTION: Page 10 of 81 Print Date: 8/27/2026 Village of Germantown GIS Division Rd/Donges Bay Rd Exhibit 4,800.00 Village Of Germantown N112 W17001 Mequon Road Germantown, WI 53022 262-250-4700 SCALE: 1 = 400' DISCLAIMER: This map is not a survey of the actual boundary of any property this map depicts. The Village of Germantown Does not guarantee the accuracy of the material contained here in and is not responsible for any misuse or misrepresentation of this information or its derivatives. Page 11 of 81 Page 12 of 81 Page 13 of 81 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: September 2, 2026 PLACEMENT: Action Item ITEM TITLE: Consideration of a Water Rate Increase SUBMITTED BY: Lisa Davis – Director of Finance SUMMARY EXPLANATION: The Water Utility’s last rate case allowed for an annual simplified rate increase up to 3% each of the next three years, Cash flow in the utility is still poor with only 30-day cash on hand. Recommendation is a full quarter of operating expenses as cash on hand. Requested rate increase would go into effect Q1 of 2027. ATTACHMENT: ORDINANCE RESOLUTION OTHER___X____ RECOMMENDATION: Staff requests the PWHC recommend to the Village Board approval of a 3% simplified rate increase to go into effect Q1 of 2027. COMMITTEE ACTION: Page 14 of 81 Simplified Rate Case Application - Water Class AB 2210 - Germantown Water Utility Public Service Commission of Wisconsin PO Box 7854 Madison WI 53707-7854 (filing this form out is in accordance with Wis.Stat196.193) 3011(1/1/2020) Preparer Name: Lisa Davis Date Application will be filed with the PSC: 10/20/2026 Notice Rate Effective Date: Newspaper Name: Date to be Mailed/Published: 09/30/2026 Not Applicable 01/01/2027 Annual Report Information Page 1 Total Sales of Water W-1 $3,496,596 2 Rate Increase Factor 3.0% 3 Line 1 * Line 2 $104,898 4 Net Operating Income (Operating Revenues - Operating Expenses) W-1 -$1,114,303 5 Adjusted Total Operating Income (Line 3 + Line 4) -$1,009,405 6 Average Net Rate Base - Water Utility F-23 $24,106,21 7 7 Line 5 / Line 6 -4.2% 8 Test 1 - Financial Eligibility Qualifies * Yes 9 Adjusted Operating Income (Line 5) 10 Total Operation & Maintenance (O&M) expense (600 and 900 accounts only) 11 Line 9 / Line 10 12 Test 2 - Financial Eligibility Qualifies ** ** Eligible if line 11 <= 6.0% * Eligible if line 7 <= 6.40% History Check Effective Date of the Last Full Rate Case: 12/15/2024 Rates from last full rate case have been in effect for at least one full calendar year and the current annual report has been filed. Yes If Class AB, it has been 5 years or less since the last full rate case. Yes Effective Date of the Last SRC: 12/15/2014 Rates from the last SRC have been in effect for one year (12 months). Yes Water Meter Rates 5/8" meter rate at the last full rate case: 21.00 Current 5/8" meter rate: 21.00 If Class C or D, current rate is less than 40% higher than the last full rate case. NA 5/8" meter rate percent increase since last full rate case: 0.00 % Preparer Phone Number: Preparer Email Address: 262 250-4777 ldavis@germantownwi.gov Note : this application is not officially submitted until it is uploaded to the Commission ’ s Electronic Records Filing System. Customer Notice Method: Mailed to Customer Date Printed: 7/31/2026 3:21:26 PM Page 15 of 81 Notice of Rate Increase Water Customers of the Germantown Water Utility This is to give you notice that the Germantown Water Utility will file an application on October 20, 2026, with the Public Service Commission of Wisconsin (PSC), for authority to increase water rates. Rates for general service will increase 3.0 percent. The increase is necessary to reduce the existing deficiency in present rates. The request is being made under Wis. Stat. 196.193. Rate increases granted under this statute do not require a public hearing. The effect of the increase for some selected customers is shown below. Public Fire Protection and Wholesale rates (if applicable) will also increase 3.0 percent. Germantown Water Utility anticipates that this rate increase will go into effect on January 1, 2027. If you have any questions about the rate increase request, call the Germantown Water Utility at (262) 250-4703. Customer Classification Meter Size Gallons Existing Quarterly Rate Revised Quarterly Rate Average Residential 3/4 12,000 $73.20 $75.39 Large Residential 3/4 18,500 $101.48 $104.51 Multifamily 2 91,500 $485.03 $499.53 Commercial 1 58,000 $285.30 $293.83 Industrial 4 860,000 $3,633.20 $3,743.97 Date Printed: 7/31/2026 3:21:26 PM Page 16 of 81 Germantown Water Utility Operating Results Current Year Prior Year Actual Rate of Return -4.62% -2.01% Authorized Rate of Return 4.90% 4.90% Unrestricted Reserves 2021 2022 2023 2024 2025 Year end balance 1,354,527$ 4,883,131 $ 6,902,013 $ 908,594 $ 181,194 $ Months on hand 7.52 6.47 16.41 22.32 0.62 Debt Coverage 2021 2022 2023 2024 2025 Actual 4.53 4.08 5.50 2.40 1.29 Required 1.25 1.25 1.25 1.25 1.25 Investment in Capital 2,511,329 3,569,948 3,710,495 $3,318,381 $3,533,618 $2,934,289 $2,747,337 $3,231,065 $3,721,787 $4,404,397 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 2021 2022 2023 2024 2025 Operating results Operating revenues Operating expenses Equity, 79% Debt, 21% © 2025 Baker Tilly US, LLP Source: current and prior year financial statement information and other benchmark information as noted. Page 5 Page 17 of 81 Germantown Sewer Utility Operating Results Unrestricted Reserves 2021 2022 2023 2024 2025 Year end balance 5,766,829$ 4,424,416 $ 8,565,905 $ 1,235,663 $ 4,232,910 $ Months on hand 9.98 7.54 13.82 1.90 6.96 Investment in Capital 6,937,534 7,037,371 7,436,723 $7,784,465 $7,295,764 $7,141,938 $6,865,395 $7,396,669 $8,325,848 $8,069,781 $6,000,000 $6,200,000 $6,400,000 $6,600,000 $6,800,000 $7,000,000 $7,200,000 $7,400,000 $7,600,000 $7,800,000 $8,000,000 $8,200,000 $8,400,000 $8,600,000 2021 2022 2023 2024 2025 Operating results Operating revenues Operating expenses Equity, 89% Debt, 11% © 2025 Baker Tilly US, LLP Source: current and prior year financial statement information and other benchmark information as noted. Page 6 Page 18 of 81 Utility Rate Adjustments The Village of Germantown Village Administrator and Finance Director, in collaboration with the Dept of Public Works, seeks approval for a 3% increase in water fees, using the Public Service Commission simplified approach. In addition, we will implement a 3% increase in sewer fees beginning January 1, 2027. Water Utility We are aware of the recent increase in water fees, and unfortunately, the Village is still operating at a loss. The current rate of return is (4. 2%). The operating loss in 2024 was $400,000 and the operating loss in 2025 was $870,000. Within a 25 mile radius, the Village of Germantown is still well below the median cost of water bill. In addition, the guidance for Days Cash on Hand should exceed the billing period, 90 days for the Village of Germantown. Our Days Cash on Hand is currently 30. Operating revenue should at least be enough to cover the cost of operations and depreciation, a ratio of 1.0. Our current Operating Ratio is .90. Page 19 of 81 It is not in the best interest of the Village to wait until a Conventional Rate Case is again necessary before increasing rates. The rate case takes about 6-10 months to complete and is very expensive, with those costs calculated into the new rate for recovery. Using the 3% Simplified Rate increase approach is our best course of action to begin moving toward a position of financial stability and increasing our cash on hand. The average increase will be $8.76 per household per year. Sanitary Sewer Utility The Village maintains 110 miles of sewer main, with 5,943 customers. The village contracts with MMSD for treatment and their annual charge is the largest expense, accounting for 67.8% of the operating expenses. The 2025 operating loss was $770,000, compared to $540,000 in 2024. Total net position decreased by $170,000, and the rate of return is (1.24%). The last rate increase was in 2024 and was insufficient in covering the rising costs. A 3% increase to both fixed and usage fees will be an average of $12.06 per household per year. We appreciate your consideration of this request as we look to improve the financial health of the Village, with minimal impact to its residents. Matt Trebatoski Lisa Davis Tim Zimmerman Page 20 of 81 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: September 2, 2026 PLACEMENT: Action Item ITEM TITLE: Consideration of a Sewer Rate Increase SUBMITTED BY: Lisa Davis – Director of Finance SUMMARY EXPLANATION: The Sewer Utility’s last rate increase was in 2024. The Utility is still operating at a loss due to the rising cost of treatment and capital attributed to the MMSD. The recommendation is for a 3% rate increase on both volumetric and fixed to go into effect Q1 of 2027. Impact on average would be $3.02 per quarter or $12.06 per year for an average household. Rate increase would improve cash flow, and excesses would build reserves in anticipation of significant future capital expenditures. ATTACHMENT: ORDINANCE RESOLUTION OTHER___X____ RECOMMENDATION: Staff requests the PWHC recommend to the Village Board approval of a 3% rate increase to go into effect Q1 of 2027 for the Wastewater Utility. COMMITTEE ACTION: Page 21 of 81 Utility Rate Adjustments The Village of Germantown Village Administrator and Finance Director, in collaboration with the Dept of Public Works, seeks approval for a 3% increase in water fees, using the Public Service Commission simplified approach. In addition, we will implement a 3% increase in sewer fees beginning January 1, 2027. Water Utility We are aware of the recent increase in water fees, and unfortunately, the Village is still operating at a loss. The current rate of return is (4. 2%). The operating loss in 2024 was $400,000 and the operating loss in 2025 was $870,000. Within a 25 mile radius, the Village of Germantown is still well below the median cost of water bill. In addition, the guidance for Days Cash on Hand should exceed the billing period, 90 days for the Village of Germantown. Our Days Cash on Hand is currently 30. Operating revenue should at least be enough to cover the cost of operations and depreciation, a ratio of 1.0. Our current Operating Ratio is .90. Page 22 of 81 It is not in the best interest of the Village to wait until a Conventional Rate Case is again necessary before increasing rates. The rate case takes about 6-10 months to complete and is very expensive, with those costs calculated into the new rate for recovery. Using the 3% Simplified Rate increase approach is our best course of action to begin moving toward a position of financial stability and increasing our cash on hand. The average increase will be $8.76 per household per year. Sanitary Sewer Utility The Village maintains 110 miles of sewer main, with 5,943 customers. The village contracts with MMSD for treatment and their annual charge is the largest expense, accounting for 67.8% of the operating expenses. The 2025 operating loss was $770,000, compared to $540,000 in 2024. Total net position decreased by $170,000, and the rate of return is (1.24%). The last rate increase was in 2024 and was insufficient in covering the rising costs. A 3% increase to both fixed and usage fees will be an average of $12.06 per household per year. We appreciate your consideration of this request as we look to improve the financial health of the Village, with minimal impact to its residents. Matt Trebatoski Lisa Davis Tim Zimmerman Page 23 of 81 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: September 2, 2026 PLACEMENT: Action Item ITEM TITLE: Vacation of Public Easement – Basic Metals SUBMITTED BY: Tim Zimmerman – Director of Public Works SUMMARY EXPLANATION: Basic Metals located at W180N11819 River Ln. is undergoing a building expansion project. As part of the expansion, on-site storm water management is required. The storm water that used to traverse the easement will now be captured and directed to the on-site system thus negating the need for the public drainage easement. ATTACHMENT: ORDINANCE RESOLUTION OTHER___X____ RECOMMENDATION: Staff requests the PWHC recommend to the Village Board approval of the vacation of the public drainage easement at Basic Metals. COMMITTEE ACTION: Proper parliamentary procedure to deny a request is to have a motion made in the affirmative and by voting NAY would deny the request if a majority vote. Page 24 of 81 1 | P a g e This Release , is made and entered into this Day of , 2026, by the VI LLAGE OF GERMANTOWN, a Wisconsin municipal corporation of Washington County, Wisconsin. Whereas , the Certified Survey Map No. 4387, recorded on September 12, 1994 in Volume 29, Page 106 as Docume nt No. 677385 in the office of the Washington County Register of Deeds depicts a property located in that part of the Southeast Quarter (SE ¼) of the Northwest and Northeast Quart er (NW and NE ¼) of Section 21, Township 9 North, Range 20 East, in the Village of Germantown, Washington County, Wisconsin. This document depicts and describes a 20’ wide Public Utility and Drainage Easement on sheet 1 of 4. Whereas , said 20’ Public Utility and Drainage Easement is located upon the following described and depicted document: Certified Survey Map No. 4387, r ecorded on September 12, 1994 in Volume 29, Page 106 as Document No. 677385. See Exhibit A Whereas , The Village of Germantown is desirous of releasing a portion of said 20’ Public Utility and Drainage Easement as defined and depicted on “Exhibit B”. Now, Therefore, The Village of Germantown, a municipal corporation of Washington County, Wisconsin does hereby release the 20’ Public Utility and Drainage Easement as set forth above. VILLAGE OF GERMANTOWN RELEASED BY The Village of Germantown on , 2026 Date Village President Date Village Clerk Dat e STATE OF COUNTY OF _____ Personally came before me this day of , 2026, the a bove named, to me known to be the person who executed the foregoing instrument and acknowledged the same. My commission expires Notary Public, This space reserved for recording data: Return to: Village of Germantown PO BOX 337 Germantown, WI 53022 Document Number Release of Public Utility and Drainage Easement Page 25 of 81 2 | P a g e EXHIBIT A Certified Survey Map No. 4387, recorded on September 12, 1994 in Volume 29, Page 106 as Document No. 677385 Page 26 of 81 3 | P a g e Page 27 of 81 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: September 2, 2026 PLACEMENT: Action Item ITEM TITLE: Acceptance of Revised CSM – Basic Metals SUBMITTED BY: Tim Zimmerman – Director of Public Works SUMMARY EXPLANATION: Basic Metals located at W180N11819 River Ln. is undergoing a building expansion project. As part of the expansion, they are combining both of their parcels into one parcel. The attached updated CSM reflects those changes as well as the vacated public drainage easement. ATTACHMENT: ORDINANCE RESOLUTION OTHER___X____ RECOMMENDATION: Staff requests the PWHC recommend to the Village Board approval of the updated CSM for Basic Metals. COMMITTEE ACTION: Proper parliamentary procedure to deny a request is to have a motion made in the affirmative and by voting NAY would deny the request if a majority vote. Page 28 of 81 Page 29 of 81 SURVEYOR’S CERTIFICATEI, Benjamin J. Reenders, Professional Land Surveyor, hereby certify:That I have surveyed, divided and mapped Lot 1, Certified Survey Map Number 3352 and Parcel 4, Certified Survey Map Number 4387 being apart of the Southeast 1/4 of the Northwest 1/4 and the Northeast 1/4 of the Northwest 1/4 of Section 21, Township 9 North, Range 20 East,Village of Germantown, Washington County, Wisconsin bounded and described as follows:COMMENCING at the North 1/4 Corner of said Section 21; thence S0°45'37”E 1313.82 feet along the East line of said Northwest 1/4; thenceS89°04'16”W 60.00 feet to the West right-of-way line of River Lane and the POINT OF BEGINNING of this description; thence S0°45'37”E383.81 feet along said West right-of-way line; thence S89°00'41”W 334.87 feet along the North right-of-way line of Fulton Drive; thenceN0°56'59”W 384.16 feet along the West line of said Lot 1; thence S89°04'16”W 253.25 feet along the South line of said Parcel 4; thenceN0°49'13”W 295.61 feet along the West line of said Parcel 4; thence N89°04'55”E 589.70 feet along the South right-of-way line of BunsenDrive; thence S0°45'37”E 295.50 feet along the West right-of-way line of River Lane to the point of beginning.This parcel contains 303,070 square feet, or 6.958 acres.That such map is a correct representation of the exterior boundaries of the land surveyed and the division thereof.That I have fully complied with provisions of Section 236.34 of the Wisconsin Statutes and the subdivision regulation of the Village ofGermantown in surveying, dividing and mapping the same.___________________________________ Dated this _______day of ____________, 2026Benjamin J. Reenders PLS S-3114 This instrument was drafted by Benjamin J. Reenders.ENGINEERS SURVEYORS DRAFTERSwww.cedarcreekcivil.com Page 30 of 81 VILLAGE OF GERMANTOWN PLANNING COMMISSION APPROVALThis Certified Survey Map is hereby approved by the Planing Commission of the Village of Germantown on this day ___________of ______________________, 2026._____________________________________ ______________________Robert A. Soderberg, Chairman Date_____________________________________ ______________________Deborah J. Remich, Secretary DateVILLAGE OF GERMANTOWN BOARD APPROVALAPPROVED by the Village of Germantown Village Board on this ___________ day of _________________________2026._________________________________ _________________________________Robert A. Soderberg, President Donna Ott, Clerk This instrument was drafted by Benjamin J. Reenders.ENGINEERS SURVEYORS DRAFTERSwww.cedarcreekcivil.com CORPORATE OWNER'S CERTIFICATEDONTOF, LLC as Owner, does hereby certify the they have caused the lands described herein to besurveyed, divided, mapped, and dedicated as represented on this map. DONTOF, LLC further certifiesthat this map is required by section 236.20 or 236.12 to be submitted to the following for approval orobjection: Village of Germantown._________________________________Managing MemberWITNESS the hand and seal of said Owner on this _____ day of _____________________ 2026.STATE OF WISCONSIN )WASHINGTON COUNTY) ssPERSONALLY came before me on this ________ day of ________________, 2026The signer is to me known to be the person who executed the foregoing certificate and acknowledged thesame._______________________________ My Commission Expires _____________________Notary Public Page 31 of 81 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: September 2, 2026 PLACEMENT: Action Item ITEM TITLE: Professional Services Agreement – DB Sterlin - Pleasant View Culvert Replacement and Road Reconstruction SUBMITTED BY: Tim Zimmerman – Director of Public Works SUMMARY EXPLANATION: Construction inspection, staking, and contract administration for Pleasant View Drive culvert replacement and road reconstruction. This is an ARIP funded project with the Village responsible for 10% of the cost. ATTACHMENT: ORDINANCE RESOLUTION OTHER___X____ RECOMMENDATION: Staff requests the PWHC recommend to the Village Board approval of a Professional Services Agreement with DB Sterlin in the amount of $52,840.00. and include a 10% contingency $5,284.00 for the total amount of $58,124.00. Funded in 40-5561000- 531340 Asphalt Paving cost share 90% reimbursed by WDOT ARIP program. COMMITTEE ACTION: Proper parliamentary procedure to deny a request is to have a motion made in the affirmative and by voting NAY would deny the request if a majority vote. Page 32 of 81 ST L CONSULTANTS INC Estimated Construction Inspection Fee Culvert Replacement: Task Material Submittal Review/ Approval Erosion Control, Ditch Checks Excavation, Dewatering Remove Old Structure Install Con Span Structure Rip Rap Structure Backfill Placement Beam Guard Installation Construction Staking - Set Control Construction Staking- General Duration Inspection (Days) (Hours) 2 16 1 8 2 16 2 16 10 80 1 8 2 16 2 16 TOTAL (Est.) 176 GRAND TOTAL (Est.) DB Sterlin Consultants, Inc. DBSterlin.com Average Rate ($140/hour) $2,240 $1,120 $2,240 $2,240 $11,200 $1,120 $2,240 $2,240 $24,640 $1,500 $1,500 $27,640 Page 33 of 81 Page 34 of 81 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: September 2, 2026 PLACEMENT: Action Item ITEM TITLE: Professional Services Agreement – Terracon – Geotechnical Services Agreement for Main St. and Old Farm Upgrades SUBMITTED BY: Tim Zimmerman – Director of Public Works SUMMARY EXPLANATION: Soil borings, soil analysis, boring Logs and geotechnical engineering report for the Main St. and Old Farm pump station project. ATTACHMENT: ORDINANCE RESOLUTION OTHER___X____ RECOMMENDATION: Staff requests the PWHC approve a PSA with Terracon for the above-referenced work for $16,850.00 and a 10% contingency fo$1,685.00 for a total of $18,535.00. Funds included in Wastewater Budget line 60-740000-541000 COMMITTEE ACTION: Proper parliamentary procedure to deny a request is to have a motion made in the affirmative and by voting NAY would deny the request if a majority vote. Page 35 of 81 Page 36 of 81 Page 37 of 81 Page 38 of 81 Page 39 of 81 Page 40 of 81 Page 41 of 81 Page 42 of 81 Page 43 of 81 Page 44 of 81 Page 45 of 81 Page 46 of 81 Page 47 of 81 Page 48 of 81 Page 49 of 81 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: September 2, 2026 PLACEMENT: Action Item ITEM TITLE: Development Agreement with Cirrus Property Group for The Carillon at Germantown development. (ACTION) SUBMITTED BY: Brian Sajdak, Attorney SUMMARY EXPLANATION: Before the Committee is the Development Agreement for The Carillon at Germantown development, a 36-unit multifamily residential development on 5.4 acres located at W172N11187 Division Road. The Agreement is the Village's standard-form agreement modified to reflect the specifics of the development. ATTACHMENT: 1. Development Agreement - Cirrus Property Group - Carillon STAFF RECOMMENDATION: A motion to recommend approval of the Development Agreement to the Village Board. ACTION BY COMMITTEE: Page 50 of 81 1 DEVELOPMENT AGREEMENT The Carillon at Germantown THIS DEVELOPMENT AGREEMENT (this “ Agreement”) is entered into by and between the Village of Germantown, a municipal corporation of the State of Wisconsin located in Washington County (the “Village”), and Cirrus 002 Fund LLC, a Delaware limited liability company (the “Developer”). WHEREAS, the Developer owns certain real property further described in the attached Exhibit C in the Village of Germantown, Washington County, Wisconsin (the “Property”); and WHEREAS, Developer has received approval by the Village of a development plan for a proposed 36-Unit multifamily residential facility (the “Development” or “Project”) on the Property which Developer proposes to complete as described in the plans submitted to the Village, and approved by the Plan Commission on June 8, 2026; and WHEREAS, the Village may require that Developer make and install any public improvements reasonably necessary and/or that Developer execute an acceptable form of financial guarantee to ensure that those improvements will be made within a reasonable time; and further that the acceptance of dedication of these improvements may be conditioned upon the construction of such improvements according to Village specifications and without cost to the Village; and WHEREAS, the Village seeks to protect the health, safety and general welfare of the Village as a whole and, in particular, property owners who abut the site or are potentially affected by the Project through application of the Municipal Code and rules and regulations of governmental agencies with jurisdiction. NOW, THEREFORE, in consideration of these recitals, the mutual agreements, benefits and responsibilities outlined herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: Article I. REQUIRED IMPROVEMENTS Section 1.01 Generally. Developer, entirely at its own expense, shall, except as herein provided, design and install the improvements called for under this Agreement for the Development in accordance with the provisions of Sec. 18.08 of the Municipal Code . It is the intent of this Agreement that all Public Improvements (as defined below) shall be installed by Developer. Notwithstanding the foregoing, the Public Improvements described in this Agreement are deemed to be undertaken for a public (not a private) purpose. Page 51 of 81 2 Section 1.02 Water Supply Facilities. Developer shall cause to be designed and submitted to the Village Engineer for approval all proposed plans, specifications and contract documents for all Water Improvements (as defined below) before authorization for construction will be given, in accordance with Sec. 18.08(8) of the Municipal Code. Design and installation shall conform to Sec. 18.08(8) of the Municipal Code and the applicable sections of the Village of Germantown Infrastructure Standards Development Handbook . All such documents shall be prepared in accordance with state and local standards by a Professional Engineer registered in the State of Wisconsin and submitted stamped and signed for review by the Village Engineer and by all applicable governmental agencies. Implicit in this provision is the right of the Village Engineer and Building I nspector to require document revisions and modifications in accordance with the foregoing standards. All water utility improvements that are to be transferred to the Village Water Utility Department (the “Water Improvements”) shall be contained in Village right -of-way or a utility easement dedicated to the Village. The easement shall be dedicated to the Village through an easement document prepared and submitted by Developer, subject to review and approval by the Village Engin eer and the Village Attorney. Public utility permits shall be applied for by Developer and secured from the Village Engineering Dept. and the Wisconsin Department of Natural Resources with water main extension forms prepared by Developer and submitted to the Department of Natural Resou rces. All water supply improvements that will be transferred to the Village shall be inspected by Water Utility personnel prior to acceptance by the Public Works & Highway Committee. Street resurfacing required due to surface disturbance for connection to the Village water supply system shall be inspected and approved by the Highway Superintendent prior to acceptance by the Public Works & Highway Committee, pavement shall be replaced in -kind. Water main and lateral trenches in an existing roadway or existing utility easement shall be aggregate slurry backfilled. Section 1.03 Sanitary Sewerage Systems. Developer shall cause to be designed and submitted to the Village Engineer for approval all proposed plans, specifications and contract documents for all Sanitary Improvements (as defined below) before authorization for construction will be given, in accordance with Sec. 18.08(7) of the Municipal Code. Design and installation shall conform to Sec. 18.08(7) of the Municipal Code and the applicable sections of the Village of Germantown Infrastructure Standards Development Handbook . All such documents shall be prepared in accordance with state and local standards by a Professional Engineer registered in the State of Wisconsin and submitted stamped and signed for review by the Village Engineer and by all applicable governmental agencies. Implicit in this provision is the right of the Village Engineer and Building Inspector to require document revisions and modifications in accordance with the foregoing standards. All sanitary sewerage system improvements that are to be transferred to the Village Waste Water Utility (the “Sanitary Improvements”) shall be contained in Village right - of-way or a utility easement dedicated to the Village. The easement shall be dedicated to the Village through an easement document prepared and submitted by Developer, subject to review and approval by the Village Engineer and the Village Attorney. Public utility permits shall be applied for by Developer and secured from the Village Engineering Dept. Wisconsin Department of Natural Resources and Milwaukee Metropolitan Sewerage District sanitary sewer extension forms shall be prepared by Developer an d provided to the Village Engineer. All sanitary sewer improvements that will be transferred to the Village shall be inspected by Wastewater Utility personnel prior to acceptance by the Public Works & Highway Committee. The Wastewater Utility may televise the sewer, create a punch list of defects, and perform one follow -up televised inspection at no expense to Developer. Additional follow -up televised inspections shall occur at Page 52 of 81 3 Developer expense. Street resurfacing required due to surface disturbance for connection to the Village water supply system shall be inspected and approved by the Highway Superintendent prior to acceptance by the Public Works & Highway Committee, pavement shall be replaced i n-kind. Sanitary Sewer main and lateral trenches in an existing roadway or existing utility easement shall be aggregate slurry backfilled. Section 1.04 Other Utilities. Developer shall be responsible for and cause electrical power and natural gas facilities to be installed in such manner as to make proper and adequate service available to each occupied building in the Development. All such services shall be located und erground in accordance with applicable codes. Design and installation shall conform to Sec. 18.08(11) of the Municipal Code. Public utility and/or work -in-right-of-way permits shall be applied for by Developer and secured from the Village Engineering Dept. Private utility permits shall be applied for and secured from the Village Building Inspection Dept. Section 1.05 Sidewalk. Developer shall cause to be designed and submit ted to the Village Engineer for approval all proposed plans, specifications and contract documents for a 6-foot wide asphalt sidewalk along the west side of Division Road from Mequon Road to the southern end of the Property (the “ Sidewalk Improvements” and, together with the Water Improvement and the Sanitary Improvements, the “ Public Improvements”) before authorization for construction will be given in accordance with Sec. 18.08(6) of the Municipal Code . All such documents shall be prepared in accordance with state and local standards by a Professional Engineer registered in the State of Wisconsin and submitted stamped and signed for review by the Village Engineer. Section 1.06 Landscape. Developer shall cause to be installed landscaping on the northern and eastern boundaries of the Property in accordance with the Plan Commission approval dated June 8, 2026 (the “Landscape Improvements”) in accordance with Sec. 18.08(16) and 18.09(3) of the Municipal Code. Section 1.07 Erosion Control. In order to minimize and control erosion, siltation, sedimentation and washing of soils during the period of construction, Developer shall evaluate, initiate and undertake such measures as are required pursuant Chapter 29 of the Municipal Code, including the following: (a) Submit an Erosion and Sediment Control Plan for approval by the Village Engineer for approval all proposed plans, specifications and contract documents for all construction site erosion and sediment control before authorization for construction will be given. Design and installation shall conform to Wisconsin Department of Natural Resources Conservation Practice Standards, Ch. 29 of the Municipal Code, and the applicable sections of the Village of Germantown Infrastructure Standards Development Handbook . All such documents shall be prepared in accordance with state and local standards by a Professional Engineer registered in the State of Wisconsin and submitted stamped and signed for review by the Village Engineer and by all applicable governmental agencies. Implicit in this provision is the right of the Village Engineer and Building Inspector to require document revisions and modifications in accordance with the foregoing standards. (b) Developer is required to obtain an erosion control permit from the Building Inspection Department. Developer is required to maintain all erosion control until the final top-soiling, grading, seeding, mulching, sodding, has been completed for the entire project and until the Page 53 of 81 4 vegetation has sufficient growth to control the runoff as shall be determined by the Village engineering staff. Silt fencing shall be removed by Developer promptly, following establishment of vegetation on all disturbed areas sufficient to control run-off from the site, as shall be determined by the Village's engineering staff. (c) Developer shall promptly undertake topsoiling, fine grading, seeding and fertilizing of all drainage easements and areas within the public right -of-way and all approved drainage swales in accordance with the approved Master Grading and Erosion Control Plans for the Project (collectively, “ Surface Restoration ”) after installation of all electric, gas, telecommunication and drainage utilities and appurtenances. All Surface Restoration shall be completed prior to Final Acceptance by the Public Works Committee. (d) Off-site sediment tracking is closely monitored by Village and County Inspectors. To assist in reduction of sediment infiltration of ponds and streams, sediment tracking must adhere to the Sediment and Erosion Control Plan, which shall include the use of tracking pads and daily sweeping of streets as necessary . Violations of tracking practices shall result in the Village cleaning the streets traveled by construction equipment with a street sweeper as deemed necessary by the Village Building Inspector or Engineer. Developer shall be charged and invoiced at standard rates set by the Village in accordance with Exhibit B for any such street sweeping services rendered, and Developer shall remit payment within 60 days of receipt of such invoice(s). If not so promptly paid, the Village may charge Developer's escrow account or draw on Developer's financial guaranty established pursuant to Section 6.01 of this Agreement, to recover such costs. Notwithstanding the foregoing, the right of the Village to respond to off-site sediment tracking hereunder shall not excuse Developer from compliance with required erosion cont rol measures or be considered a substitute or replacement for such measures. (e) Topsoil to be stockpiled on site. No topsoil to be transported off site, except in accordance with Section 17.441 of the Municipal Code. Final yard grades, building elevations and contours shall conform to a 0.25-feet tolerance as compared to the grading plan pursuant to Sec. 14.076 of the Municipal Code. (f) Developer shall remove and dispose of all erosion and sediment control devices after landscaping and after 85% successful vegetative cover has been achieved to the satisfaction of the Village Engineer. Section 1.08 Storm Water Drainage Facilities . Developer shall cause to be designed and submitted to the Village Engineer for approval any designs for stormwater drainage and retention and detention facilities , which will need to be adequate to accommodate expected surface water flow within and through the Project. Design and installation shall conform to Wisconsin Department of Natural Resources Conservation Practice Standards, Milwaukee Metropolitan Sewerage District Ch. 13 Rule, Ch. 27 and Sec. 18.08(10) of the Municipal Code, and the applicable sections of the Village of Germantown Infrastructure Standards Development Handbook. All such documents shall be prepared in accordance with state and local standards by a Professional Engineer registered in the State of Wisconsin and submitted stamped and signed for review by the Village Engineer and by all applicable governmental agencie s. Implicit in this provision is the right of the Village Engineer and Building Inspector to require document revisions and modifications in accordance with the foregoing standards. Page 54 of 81 5 Work-in-right-of-way permits shall be applied for by Developer and secured from the Village Engineering Dept. Wisconsin Department of Natural Resources and Milwaukee Metropolitan Sewerage District storm water management forms shall be prepared by Develope r and provided to the Village Engineer. Developer shall prepare, submit to the Village Engineer and Village Attorney for review and approval, and record with the Washington Co. Register of Deeds a Declaration of Covenant for Storm Water Management Facility Maintenance before applying for a final occupancy permit. Developer shall prepare and submit to the Village Engineer a Storm Water Management Facility Compliance Report and an Engineering/Construction Certification letter before applying for a final occupancy permit. Section 1.09 Improvements to Streets Abutting Subdivision . Developer shall install an entrance intersection connecting the Subdivision’s internal private roads to Division Road. Developer shall design and submit to the Village Engineer for approval all proposed plans, specifications and contract documents for all improvements to streets abutting development before authorization for construction will be given. Design and installat ion shall conform to Sec. 18.08(15) of the Municipal Code and the applicable sections of the Village of Germantown Infrastructure Standards Development Handbook . All such documents shall be prepared in accordance with state and local standards by a Professional Engineer registered in the State of Wisconsin and submitted stamped and signed for review by the Village Engineer and by all applicable governmental agencies. Implicit in this provision is the right of the Village Engineer and Building Inspector to require document revisions and modifications in accordance with the foregoing requirements . All improvements to streets abutting development that are to be transferred to the Village shall be contained in Village right-of-way dedicated to the Village. Work-in-right-of-way permits shall be applied for by Developer and secured from the Village Engineering Dept. All improvements to streets abutting the Subdivision that will be transferred to the Village shall be inspected by Engineering Dept. and Highway Dept. personnel prior to acceptance by the Public Works & Highway Committee. Article II. CONSTRUCTION Section 2.01 Generally. Developer, at its own expense, shall construct and install all Public Improvements and provide all plans, specifications and other documents in accordance with Section 18.09 of the Municipal Code. Developer understands and acknowledges that the Municipal Code may be and is subject to revision from time to time. Developer hereby agrees that with respect to any such revision which shall be fully and finally approved by the Village Board prior to issuance of permits applicable to a portion of work, Developer shall adjust the plans and specifications for such portion of work in order to comply with such revisions. A pre-construction meeting shall be scheduled between Developer, its general contractor, and the Village prior to commencement of any construction on the Project. Developer shall, prior Page 55 of 81 6 to such meeting, notify all utilities of the planned construction and the date and location of the pre-construction meeting. Section 2.02 Building and Occupancy Permits. No final occupancy permit shall be issued until the water main, sanitary sewer and storm sewer improvements servicing the applicable building are installed and approved by the Village Engineer, and all required record-drawings are filed with the Village and approved by the Village Engineer in accordance with Section 2.05 below. Temporary occupancy permits may be issued in advance of record -drawing filings at the time of approval of the foregoing improvements subject to punch-list items. Section 2.03 Required Plans. Developer shall submit to the Village Engineer for approval all of the plans, profiles and specifications required by Section 18.09(3) of the Municipal Code. Section 2.04 Existing Flora. Except as shown on the site plan approved by the Plan Commission on June 8, 2026, Developer shall, in accordance with Sec. 18.09(5) of the Municipal Code, make reasonable efforts to protect and retain all existing trees, shrubbery, vines and grasses not actually lying within public roadways, drainageways, drainage ponds, building foundation sites, driveways and parking areas, soil absorption waste and disposal areas, paths and trails, except as reasonably necessary for development or construction of the Project . Such trees are to be protected and preserved during construction in accordance with sound conservation practices. Section 2.05 Record-Drawing Documents . Developer shall provide the Village with record - drawing documents in AutoCAD format and on non-fading, double matte mylar (4 mil minimum thickness) of the Water Improvements and the Sanitary Improvements. Reproducible copies of all final plans supplied by Developer to the Village pursuant to Sec. 18.09(3) of the Municipal Code shall include record -drawing information for all applicable Water Improvements and Sanitary Improvements. All record-drawing measurements shall be prepared using the following approved and accepted survey datum for horizontal and vertical control as referenced to the Village coordinate system being the Wisconsin State Plane Coordinate System, South Zone, based on North American Datum of 1983, 2011 Adjustment, and the North American Vertical Datum of 1988 . If Developer is unable to furnish the location and digital files as required, the Village Engineer shall complete or cause to be completed the record-drawing plans with costs charged back to Developer. Each original or copy shall be certified by Developer's engineer, in accordance with requirements of the Village Engineering Department. Record drawings for the Water Improvements and Sanitary Improvements shall be submitted by Developer and approved by the Village Engineer prior to applying for a final occupancy permit . The Developer shall be responsible for the cost for placement of sanitary sewer, water main, storm sewer (public/private), roads, street signs, street trees and street lighting in the Villages GIS system. Developer is expected to provide record drawings for each item listed to the Village for review and approval. Approved record drawings will be submitted to the Village for inclusion into the Village GIS system. Section 2.06 Survey Monuments. The Developer shall install survey monuments placed in accordance with Sections 18.02(4)(c) and 18.08(1) of the Municipal Code not later than one year (12 months) after the acceptance of this Agreement. Article III. DEDICATION AND ACCEPTANCE Page 56 of 81 7 Section 3.01 Generally. Developer agrees that the Public Improvements will not be accepted by the Village until (i) all outstanding charges required to be paid by Developer pursuant to the Municipal Code and/or this Agreement with respect to the Public Improvements have been paid in full, (ii) affidavits and lien waivers are received by the Village indicating that all contractors providing work, services or materials in connection with the Public Improvements have been paid in full for all such work, services and materials, and (iii) the Village has received evidence reasonably satisfactory to it that no liens or other encumbrances (except those approved in writing by the Village) by or through Developer encumber the Public I mprovements. Any water main installation shall not be accepted until two consecutive bacteriologically safe sample s and one satisfactory pressure test results are obtained. Developer or his Contractor will flush the main and obtain the samples required for this testing under the supervision of the Village Engineering Department or Water Utility personnel . Upon completion of the water mains and service laterals and acceptance of the system by the Village Public Works Committee, ownership and control shall be turned over without reservation to the Village. Section 3.02 Acceptance. Developer shall request in writing to the Village Engineer acceptance of the Public Improvements. The Village Engineer will promptly (and in any event within thirty (30) days) order an inspection of the Public Improvements by the Village Inspector and a punch - list of corrections (if any) shall be forwarded in writing to Developer for completion prior to acceptance. Upon completion of corrective action, Developer shall inform the Village Engineer in writing and request acceptance by the Public Works Committee. Upon satisfaction of the conditions set forth in this Agreement, of the punch-list corrections (if any) , and upon written request by Developer, the Village shall accept the Public Improvements (the “Final Acceptance”) via a vote by the Public Works Committee. Article IV. PAYMENT OF FEES Section 4.01 Generally. Developer shall pay all fees, expenses, costs and disbursements which are ordinarily charged in development (e.g., building permit fees) and which Developer is required to pay pursuant to Section 18.10 of the Municipal Code. Unless required to be pre-paid under the terms of this Agreement, such amount shall be paid by Developer within thirty (30) days after being billed by the Village. Nothing in this provision, or in the remaining provisions of this Article, shall be construed as exempting Developer, its successors and assigns, from such future fees, expenses, costs, or assessments which might be imposed by way of general operation of law or ordinance, and as otherwise assessable against properties within the Village of Germantown. Section 4.02 Impact Fees ; Sewer Connection Fee . As a condition of the approval of this Agreement by the Village, Developer shall pay to the Village Treasurer the following impact fees that have been determined in accordance with Section 3.14 of the Municipal Code and the sanitary sewer connection fee in accordance with Section 15.07(2) and Resolution No. 27-07: (a) Facilities for pumping and storing water $1,003.00/REC (b) Park, playgrounds and land for athletic facilities: $1,311/REC (c) Fire protection facilities: $171.00/REC (d) Law enforcement facilities/Police: $148.00/REC Page 57 of 81 8 (e) Library facilities: $711.00/REC (f) Sanitary Sewer Connection: $5,244.00/REC “REC” is a residential unit equivalent for pumping and storing municipal water as per Section 3.14(1)(i) of the Municipal Code and per Resolution No. 27 -07, establishing the sewer connection charge. The REC Fees change annually with the current year REC Fee to be used at time of Building Permit issuance. These fees are payable at the time of Building Permit issuance. Section 4.03 Improvement Review Fee . Developer shall pay a fee based on the cost of the Public Improvements for the Project for review of the plans and specifications, as provided by Section 18.10 (3) of the Municipal Code. The fee shall be calculated as follows: 2.25% of the first $250,000 of Public Improvement construction costs 1.75% of the next $250,000 of Public Improvement construction costs, and 1.25% of Public Improvement construction costs which exceed $500,000 If a Developer's Agreement is required for this project, the Engineering Department shall charge a minimum fee of $5,000 for a fee as per Section 18.10(3) of the Municipal Code. Section 4.04 Professional Fees and Inspection Fees . In accordance with Sec. 18.10(4), 18.10(7), and 18.10(8) of the Municipal Code, Developer shall be responsible for all professional (technical and legal) fees incurred by the Village in connection with the Development. Inspection costs shall be reimbursed to Village by Developer, whether performed by the Village Engineering Dept., Water Utility, Wastewater Utility, Highway Dept., or outsourced to a third-party consultant. Developer will be billed for Vill age personnel at the standard rates presented in Exhibit B . Developer will be billed for third -party engineering and legal consultants in the amounts of the Village’s costs for the same without markup. Section 4.05 Data Conversion Fee . Developer shall be responsible for all fees payable by it pursuant to Section 18.10(13) of the Municipal Code. Section 4.06 Prepayment of Certain Fees. Developer shall pay the fees specified in Paragraphs 4.02 through 4.05, as itemized in Exhibit A, for each building prior to the issuance of a building permit for said building. Article V. SPECIAL PROVISIONS Section 5.01 Sewer Connections. In accordance with the rules and regulations of the Village and the Municipal Code, Developer has been authorized for all necessary sanitary sewer connections for this Development, subject to the provisions of Section 5.02 of this Agreement. Section 5.02 Sewer Capacity. It is understood by and between the parties that the Village, by entering into this Agreement, makes no representations or guarantees with respect to sewer capacity for the Development contemplated by this Agreement. It is understood by Developer that other governmental authorities having jurisdiction may impose limitations or restrictions upon the Village's decision to authorize the sewer connections referred to in Section 5.01 of this Agreement. Page 58 of 81 9 Section 5.03 Wetland and Floodplain Conditions . It shall be an explicit condition that Developer shall comply with all required regulations and shall obtain all necessary approvals in writing from the appropriate agencies relative to the wetlands and floodplain areas which may be on the Property. Section 5.04 Roadway Maintenance . The owner of the Property from time to time shall be responsible to provide or contract for all maintenance and repair services, including snow and ice removal, for all roadways within the Project. Section 5.05 Garbage & Recycling Collection . In accordance with Section 11.08 of the Municipal Code, the Developer or its designated agent is responsible for garbage, refuse and recyclables collection for the Development Section 5.06 Centralized Mailboxes. It is anticipated that the United States Postal Service Postmaster will require a centralized mailbox cluster for the Development. Such mailbox cluster shall not be located in public right -of-way. Maintenance of the central mailbox area shall be perpetual and the responsibility of the Developer or its assigns. Section 5.07 Development Sign. Developer may install one (1) permanent sign for development identification purposes. The sign shall be installed near the southern driveway entrance at Division Road, but not within Village right -of-way, and will include the name of the development (“Carillon”) and logo. The sign shall not exceed 24 sq . ft. in area and shall be comprised of limestone veneer with masonry foundation and powder coated aluminum sign face. Article VI. FINANCIAL GUARANTY Section 6.01 Public Improvement Guaranty . Developer shall deposit with the Village a financial guarantee (certified check, provide an irrevocable letter of credit, or a Performance Bond at the option of Developer) which shall assure the faithful performance of Developer's obligations to install the Public Improvements under this Agreement as itemized in Exhibit A attached hereto and incorporated herein by reference. The Village will, following Developer’s request and acceptance by the Village Public Works & Highway Committee of some but not all of the improvements constructed as part of this Agreement, reduce the deposit or letter of credit to the amount estimated by the Village Engin eer (in a manner consistent with the Ordinances) to be necessary to secure performance by Developer hereunder. In no event shall the amount of the guaranty be reduced below the aggregate total estimated cost of the improvements not yet installed or accepted, plus fifteen percent (15%). The Village is hereby authorized to contact directly the issuer(s) of the financial security from time to time regarding the sufficiency of the financial guaranty. The termination date of the financial security shall be no earlier than one (1) year following the date substantial completion of the Public Improvements. If the Public Improvements are not complete within fifteen (15) months following issuance of permits for Construction of the Public Improvements , for any reason including force majeure under Section 8.03 below and without regard to the fault of Developer, then Developer's obligation to provide financial security may be extended at the option of Developer to extend through the completion of the work and its inspection and acceptance of dedication by the Village. Should Developer choose not to extend the financial security, the Village may, in its sole discretion, draw upon the security and cause the work to be completed. The Village shall return any remaining financial guaranty to the Developer within Page 59 of 81 10 sixty (60) days of the Final Acceptance of the Public Improvements. Section 6.02 Landscape Bond. Developer shall also deposit with the Village a check or provide an irrevocable letter of credit or Performance Bond at the option of Developer, which shall assure the faithful performance of Developer's obligations under this Agreement with respect to the Landscape Improvements (the “ Landscape Bond”) in the amount of 110% of the estimated cost of the Landscape Improvements as itemized in Exhibit A attached hereto and incorporated herein by reference. The termination of Landscape Bond shall be no earlier than two (2) years from installation of the Landscape Improvements. Section 6.03 Form. The form of the financial guaranty shall be approved by the Village Attorney in his reasonable discretion prior to acceptance of the letter of credit or bond by the Village as satisfying Developer's obligations as provided in Section 6.01 and Section 6.02 above. Section 6.04 Liability not Released . All deposits or Letters of Credit given hereunder are security devices only which in and of themselves do not limit the liability of Developer to the Village, however arising and regardless of the amount. Section 6.05 Reservation of Assessment Rights. In addition to the remedies for default provided to the Village by this financial guaranty as identified in Section 6.01 above , the Village reserves the right without hearing to impose special assessments or charges for any amounts to which the Village is specifically entitled by virtue of this Agreement for the Public Improvements required under this Agreement . Such special assessments or charges shall be collected on the next succeeding tax roll as are other special assessments or charges. This provision constitutes Developer's Waiver of Notice and Consent to all special assessment or special charges proceedings which may be required by law. Article VII. GUARANTEE AND INDEMNIFICATION Section 7.01 Guarantee of Improvements . Developer shall guarantee all dedicated Public Improvements against defects due to faulty materials or workmanship which appear within one (l) year from the date of the Final Acceptance by the Village (the “Warranty Period”). In the event that the Village delivers written notice to the Developer within the Warranty Period of a defect in the Public Improvements due to faulty materials or workmanship , the Developer shall repair or replace any such Public Improvements as required by the Village Engineer to eliminate such defects and shall pay for all actual damages to Village property resulting from such defects. Each repair or replacement performed pursuant to this paragraph shall be guaranteed for one (1) year from the completion thereof. Section 7.02 General Indemnification . Developer shall indemnify and hold the Village harmless against and from any and all liability, judgments, costs and expenses incurred by the Village as the result of any action by whomsoever or whenever brought or obtained against the Village or Developer, or both, which may in any manner result from or arise in the course of, out of, or as a result of the carelessness, negligence or neglect of Developer, its agents, contractors or employees in connection with its obligations under this Agreement. In every case where judgment is recovered against the Village and where written notice of the pendency of the suit and an opportunity to defend the same has been given to Developer within ten (10) days after its commencement, the judgment shall be conclusive upon Developer, not only as to the amount of Page 60 of 81 11 damages, but also as to its liability to the Village. Section 7.03 Contractor Insurance. Contractors engaged by Developer to perform the work required by this Agreement within public rights -of-way shall, prior to commencing such work, submit to the Village proof of the following: (a) Unemployment and Workers' Compensation insurance which is in compliance with state laws. (b) Commercial General liability insurance having limits of not less than $1,000,000. (c) Property damage insurance having limits of not less than $500,000.00. (d) Fire and extended coverage which shall insure aga inst losses and damage to completed work, materials or equipment until the same has been accepted by the Village. Section 7.04 Indemnification For Environmental Contamination . Developer shall indemnify, and hold the Village and its officers, agents and employees harmless from and against any and all losses, damages, costs, expenses, liabilities, obligations, claims or suits (including, without limitation, reasonable attorneys’ fees, punitive damages, fines, penalties and consequential damages) resulting from or relating in any way to the presence of toxic or hazardous material or substances present or suspected to be present in or on the real property dedicated or conveyed to the Village, pursuant to, or in connection with the platting/subdivision of Developer’s Property as more specifically detailed in the terms of this Agreement except where such materials or substances are present or suspect to be present as a result of the actions of the Village and its officers, agents and employees. For purposes of this Agreement, “toxic or hazardous material or substances” is defined as any pollutant, contaminant, waste or toxic or hazardous chemicals, wastes or substances, including, without limitation, asbestos, urea formaldehyde insulation, petroleum, PCBs, lead, air pollutants, water pollutants, soil pollutants and other substances defined as hazardous or toxic or words of similar import under federal, state or local statute, rule, regulation or order of any government entity having jurisdiction over the control of such wastes or substances. Upon the Village becoming aware of the occurrences of any event or the existence of any state of facts in respect of which the Village has or will have a claim for indemnification under this Section 7.04 (“Claim”), as soon as reasonably practicable thereafter: (a) the Village shall provide Developer written notice of the losses, damages, costs, expenses, liabilities, obligations, claims or suits (including, without limitation, reasonable attorney’s fees, punitive damages, fines, penalties, and consequential damages) as and when reasonably apprehended. Notwith standing anything to the contrary contained herein, the Village’s failure to timely notify Developer shall not prevent or in any way impair recovery by the Village unless Developer is materially prejudiced as a result of such failure; (a) subject to paragraphs (c) through (f) below, Developer diligently, at its own expense, shall control and shall be responsible for the defense, negotiation and/or settlement of Page 61 of 81 12 the Claim, including the diligent performance of any remediation associated therewith; (b) the Village may at its own expense hire counsel or consultants to monitor the Claim; (c) Developer shall not, without the prior written consent of the Village, which consent shall not be unreasonably delayed, withheld or conditioned, settle any Claim; (d) Developer shall lose its right to defend, negotiate and settle any Claim if, in the reasonable judgment of the Village, it fails to diligently defend, negotiate or settle such Claim. In the event that Developer has lost its right to defend, negotiate or settle any Claim: (i) the Village shall have the right, without prejudice to its right of indemnification hereunder, at Developer’s cost and expense, to defend, negotiate and settle any Claim, and (ii) Developer shall pay such reasonable costs and expenses incurred by the Village within twenty (20) days of receipt of written notice from the Village, together with reasonable evidence of the incurrence of such costs; (e) If Developer does not timely assume responsibility for any Claim, the Village shall have the right, without prejudice to its right of indemnification hereunder, at the sole cost and expense of Developer, to assume control of the defense, negotiation and/or settlement of the Claim, and may engage counsel or other agents, consultants, and contractors to contest, defend, settle or otherwise dispose of such Claim, including, without limitation, hiring any environmental consultant or contractor to perform any remediation necessary to address the Property or the toxic or hazardous materials or substances at the Property. Article VIII. TIME OF COMPLETION Section 8.01 Completion Deadline. The construction of the Public Improvements shall be completed by Developer not later than fifteen (15) months after the later of full execution of this Agreement and the acceptance of this Agreement by the Village Board (the “ Completion Deadline”). Section 8.02 Default. In the event Developer does not complete installation of the Public Improvements required by this Agreement within thirty (30) days after the Village has served written notice of default upon Developer following the Completion Deadline , the Village may complete the same and take title thereto. The actual costs of doing such work shall be collected as provided in Article VI of this Agreement. Section 8.03 Force Majeure. Notwithstanding anything herein to the contrary, in the event that Developer is delayed or hindered in or prevented from the performance of any act required hereunder by reason of strikes, lockouts, labor troubles, inability to procure materials, failure of power, restrictive governmental regulations, orders or decrees, riots, insurrection, war, acts of God, inclement weather, or other reasons beyond Developer's reasonable control, then performance of such act shall be excused for the period of the delay and the period for the performance of any such act shall be extended for the period of such delay. Section 8.04 Sunset Clause. This Agreement shall terminate fifteen (15) months after Village Page 62 of 81 13 Board approval unless such period is amended in writing by both parties. Section 8.05 Remedies. In the event of a material breach of this Agreement by the Developer, the Village shall give written notice of such breach to the Developer. If Developer fails to remedy the breach within thirty (30) days of its receipt the written notice (or such other amount of time to which the parties might agree) (the “ Cure Period”), the Village shall have the option of ordering the Developer to not proceed any further with the construction and installation of the Public Improvements until such time as the breach is remedied. Notwithstanding the foregoing, so long as the Developer commences a cure within the Cure Period and is diligently pursuing the same, the Cure Period shall be extended for so long as is necessary to cure the breach. In addition, the Village shall have the right to remedy such breach following the Cure Period at its expense and assess the cost thereof against the subject property. All remedies as stated herein shall be deemed alternative remedies, and cumulative as and to such other remedies in law or equity as the Village may assert and herein reserves. Article IX. GENERAL PROVISIONS Section 9.01 Approval Terms. No tax-exempt use is authorized by the approvals granted by the Village. Section 9.02 Entire Agreement. This written Agreement and written amendments and any referenced attachments thereto shall constitute the entire agreement between the Developer and the Village with respect to the construction and installation of the Public Improvements and completion of the Development. Section 9.03 Amendments. This Agreement may be amended or modified only by an instrument in writing executed by all of the parties to this Agreement. Section 9.04 Authority. The Developer and the Village, each hereby represents and warrants to the other that that the undersigned has the authority to bind the Developer and the Village, respectively. Section 9.05 No Waiver. No waiver of any provision of this Agreement shall be deemed to constitute a waiver of any other provision, nor shall it be deemed or constitute a continuing waiver unless expressly provided for by a written document duly signed and executed by the party against whom enforcement of such waiver is sought. Failure to act or exercise any right under this Agreement shall not constitute the approval or a waiver of a party’s right to act or exercise any right under this Agreement or a ratification of any wrongful or negligent act by the other party or the acceptance of any performance on the part of the other party. Section 9.06 Approval. No approval by the Village Engineer or the Village attorney or any other person acting on behalf of the Village shall be construed as a waiver of any of the requirements of the Ordinances, or any statute or regulation governing the improvements. Section 9.07 Severability. If any part, term or provision of this Agreement is held by a court to be illegal or otherwise unenforceable, such illegality or unenforceability shall not affect the validity of any other part, term or provision; and the right of the parties will be construed as if the part, term or provision was never part of the Agreement. Page 63 of 81 14 Section 9.08 Assignability. This Agreement shall not be assigned by Developer to any individual, firm, partnership or corporation without the express approval of the Village. Section 9.09 Notice. All notices and other communications to be made or permitted to be made hereunder shall be in writing and shall be delivered to the addresses shown below or such other addresses as the parties may provide to one another in accordance with the terms of this Section. Such notices and other communications shall be given by (a) personal service, (b) nationally - recognized overnight courier, such as FedEx or UPS, for overnight delivery , or (c) e-mail. Any notice or other communication given by the means described in (x) sub -section (a) above shall be deemed effective upon the date of receipt or the date of refusal to accept delivery by the party to whom such notice or other communication has been sent, (y) sub-section (b) above shall be deemed effective upon the business day following the day on which such notice or communication has been delivered to such carrier, and (z) sub-section (c) above on a business day shall be deemed effective on the date which the e -mail transmission occurs, or if such date is a non-business day (i.e., a Saturday, Sunday or Wisconsin state holiday), on the business day immediately following the day on which the transmission occurs. If given to Developer, any notice hereunder shall be addressed as follows: Cirrus 002 Fund LLC 1661Water Street, Suite 500 Milwaukee, WI 53202 Attention: John Riordan E-mail: john@cirrusre.com and daniel@cirrusre.com If given to the Village, any notice hereunder shall be addressed as follows: Village of Germantown N112W17001 Mequon Road Germantown, WI 53022 Attn: Matt Trebatoski, Village Administrator E-mail: mtrebatoski@germantownwi.gov [The remainder of this page intentionally left blank. The signature pages follow.] Page 64 of 81 [Signature Page to Development Agreement] IN WITNESS WHEREOF, the Developer and the Village have caused this Agreement to executed as of the Effective Date. DEVELOPER: CIRRUS 002 FUND LLC, a Delaware limited liability company By: Name: John Riordan Its: Authorized Signatory [Signatures continue on following page] Page 65 of 81 [Signature Page to Development Agreement] VILLAGE: VILLAGE OF GERMANTOWN: By: William Soderberg, Village President Attest By: Donna Ott, Village Clerk Per Village Board Approval Dated: , 2026 Approved as to Form: ___________________________ Brian C. Sajdak, Village Attorney Page 66 of 81 [Exhibit A to Development Agreement] EXHIBIT A Fees; Letters of Credit [To be inserted] Page 67 of 81 [Exhibit B to Development Agreement] EXHIBIT B Labor Rates [To be inserted] Page 68 of 81 [Exhibit C to Development Agreement] Exhibit C Legal Description LOT 2 OF CERTIFIED SURVEY MAP NO. 7472, RECORDED JUNE 8, 2026, IN VOLUME 58. PAGE 248, AS DOCUMENT NO. 1635602, BEING A PART OF CERTIFIED SURVEY MAP NO. 5387, RECORDED AUGUST 28, 2001, IN VOLUME 38 OF CERTIFIED SURVEY MAPS, PAGES 152, 153 AND 154, AS DOCUM ENT NO. 898738, BEING A PART OF THE NORTHEAST 1/4 OF THE NORTHEAST 1/4 OF SECTION 28, TOWN 9 NORTH, RANGE 20 EAST, IN THE VILLAGE OF GERMANTOWN, COUNTY OF WASHINGTON, STATE OF WISCONSIN. Page 69 of 81 BUSINESS OF THE PUBLIC WORKS & HIGHWAYS COMMITTEE MEETING DATE: September 2, 2026 PLACEMENT: Action Item ITEM TITLE: Consideration of Restructure – Public Works Department SUBMITTED BY: Tim Zimmerman – Director of Public Works SUMMARY EXPLANATION: The effort to restructure the Public Works Department was begun by my predecessor but never was completed. It was recognized the the current format of 1 superintendent overseeing a division with 15 hourly, 3 salaried, 2 permanent part time, and 8 seasonal employees is not sustainable. As we transition toward Scott Anderson’s eventual retirement, it is in the Village’s best interest to have a road map for succession planning to minimize the impact to services. Attached for review is an updated organizational chart identifying the following changes: Reinstate the Parks, Buildings and Grounds Superintendent position budget impact approximately $7,000 Eliminates 1 foreman position will supervise 5FTE Restructure Highway Superintendent position to be Highways and Drainage – no budget impact, will supervise 8FTE Create Service Manager Shop and Fleet – Approximately $3,000 budget Impact, Will supervise 2FTE This restructure would create a path forward identifying the transition for pending retirements for the Shop Foreman and Highways, Parks, Buildings and Grounds Superintendent. It would maintain the Parks Foreman position until the incumbent transitions to the Superintendent role upon which the foreman position is replaced by an hourly crew leader. The idea behind the re-structure would be to create future leaders in the hourly crew leader position for promotion. This re-structuring does not add any personnel, it streamlines the operation and lines of communication. We identified 4 communities that mirror Germantown either by population or area covered. The structure proposed is very similar to how those 4 communities are structured. Communities looked at were Mequon, Oconomowoc, West Bend, and Caledonia. See attached for each community. ATTACHMENT: ORDINANCE RESOLUTION OTHER___X____ Page 70 of 81 RECOMMENDATION: Staff requests the PWHC recommend to the Village Board approval of a reorganization of the Department of Public Works to include Superintendent position reinstatement, elimination of 1 foreman, renaming of two positions and associated salary adjustments not to exceed $10,000.00. Money is in the current DPW salaries budget due to the Village Engineer vacancy and the savings from the Director of Public Works salary savings as well as the vacancies throughout the year in the HPBG division. COMMITTEE ACTION: Proper parliamentary procedure to deny a request is to have a motion made in the affirmative and by voting NAY would deny the request if a majority vote. Page 71 of 81 City of Mequon Population 25142 Area 48.77 Director/ Engineer Wastewater Superintendent Assistant DPW Parks Superintendent Higway Superintendent Assistant Engineer/Utility Director Water Superintendent DPW Admin Service Manager Shop and Fleet Page 72 of 81 Page 73 of 81 Village of Caladonia Population 25,361 Area 45.43 Director of Public Services Public Works Supervisor Public works Lead Parks Supervisor Parks Lead Page 74 of 81 City of West Bend Population 32,000 Area 14.72 Administrator Director of Public Works Superintendent Fleet Superintendent Operations Public Works Lead Person Director of Parks, Forestry, and Recreation Superintendent Parksand Forestry Parks and Forestry Leadperson Page 75 of 81 Page 76 of 81 City of Oconomowoc Population 18203 Area 12.18 Administrator Director of Public Works Assistant Director of Public Works Superintendent of Public Works Public Works Foreman Director of Parks, Forestry, and Recreation Superintendent Parksand Forestry Parks and Forestry Foreman Page 77 of 81 Current DPW Structure Population 21000 Area 34 Director of Public Works Superintendent H,P,B,G 19 FTE Highway foreman Parks foreman Shop Foreman Superintendent Wastewater/Recycling 5FTE Designated Operator(Hourly) Water Superintendent 5FTE Water Foreman Village Engineer 4FTE Page 78 of 81 Germantown Proposed Population 21,000 Area 34 Director Wastewater Superintendent/Recycling Coordinator 5FTE Designated Operator Superintendent Highways/Drainage 10FTE Crew Leader Crew Leader WaterSuperintendent 5FTE Water Foreman (Temporary) DPW Admin Village Engineer 4FTE Superintendent Parks, Buildings, and Grounds 7FTE Foreman Parks, Buildings and Grounds (Temporary) Crew leader Service Manager Shop and Fleet 2FTE Mechanic II Page 79 of 81 Directors Report – August 2026 Engineering Road program including 2026 Roads along with seal coating program Underway. Esquire Estates curb removals complete, storm sewer work on- going and Division -asphalt pulverized, paths graded and widened, storm sewer on-going Heritage Hills binder installation with sanitary adjustments to follow. 2026 Seal Coat program is complete Pleasant View culvert replacement, ARIP road project Lovers Lane South to Freistadt. (Award of Contract) December start Maple Rd. Bridge repair over Willow Creek. Repair of deteriorated west beam addresses remaining lifespan of the structure. (Contract documents being developed) CTH Q & STH 175 Intersection Signal Replacements. Will bid in September Plans and specs. Being developed with Town of Jackson for Pioneer Rd. ARIP grant. Survey and Wetland delineations are completed plans will be on October PWHC. Fiber install on going by AT&T Meadow Creek xing, Lone Oaks Metronet would not agree to the same contract as AT&T no work being done Interviewed and made offer to Village Engineer position Highways, Parks, Buildings, and Grounds Full summer mode with mowing operations, full width ROW mowing Crack sealing will be beginning shortly after Labor Day Street light fixture replacement underway will be on-going throughout the summer Page 80 of 81 Flower Source Remediation and demo is complete Currently down one operator due to resignation of Parks Crew Leader Water Utility Commercial Meter replacements 400 residential meter replacements On going hydrant repair throughout the Village Discovered a fill pipe leak at Tower 2 -working on scoping repair Valve exercising Wastewater Utility System Jetting area 3 Yard Waste - Stopped taking buckthorn as of 8/16 Performing sanitary adjustments 2026 road program Revised SSSA resubmitted to SEWRPC and DNR Collection System Facilities Plan – Submitted to DNR on hold pending SSSA Main St. and Old Farm Facilities Plan – Submitted to DNR on hold pending approval of the SSSA, and CSFP plans are currently at 60% and Village and consultant met to review Budget underway for all departments. Water and Wastewater will continue to be lean due to cash flow and anticipated future projects. Page 81 of 81