2025 TB Minutes 8-11

Date: August 8, 2025 Town of Wheatland 34315 Geneva Rd. New Munster, WI 53105 Clerk Katie Sweatman Town Board Meeting Monday August 11, 2025 – 6:00 P.M. Page 1 of 4 The Wheatland Town Board met on Monday August 11, 2025 at 6:00 PM at the Wheatland Town Hall. The Pledge of Allegiance was recited. Roll call included: Chairmen: Jeff Butler Supervisor #1: Kyle Madsen Supervisor #2: Kelly Wilson Also in attendance were Clerk, Katie Sweatman, Traci Denko, Jenny and Jaxon Morehause, Robert Cooper, Matt Masini, Dan Kiebel, Denis Renaud, Scott Hoffman, Diane Grenus, Dave Tondagen, Mary and Rob Petersen Verification of public notice for agenda – The agenda was submitted on Thursday and Friday at the Town Hall upstairs and downstairs, subscription list, Wheatland School, Facebook (Keeping Wheatland Informed) and West of the I Approval of Minutes of prior meetings - A motion was made by Supervisor Madsen to approve July 29, 2025 minutes as presented, seconded by Supervisor Wilson. Motion passed. Report for the Fire Dept. – 6614 auction closes tomorrow. A motion was made to accept the final bid by Chairmen Butler, seconded by Supervisor Wilson. Motion passed. Due to active and retired members passing the fire department has received many donations. With these donations the fire department is considering purchasing a piece of equipment in the names of the donations. At this time, the fire department has not decided on the piece of equipment. This is to be brought up a future meeting. Chairmen Butler and Chief Denko are looking into options to try to keep our members with a paid on call option. No decision has been made regarding this as the fire department would like to put more resources into the facility at this time. Scott Hoffman regarding substation and fires. He is concerned because he would like to know what are we doing for fire prevention. Chairmen Butler spoke regarding each station. There was a fire at the solar farm this past week. We are following through with the original owner to have enforcement follow up regarding safety issues like this. At this time a new meeting regarding the battery farm is scheduled for September 12, 2025 time is to be confirmed. Other information is being worked out still and will be discussed with the public at the meeting in September. Dan Kiebel is concerned about the battery storage because all the people that were at the last meeting were not from the area and it seemed like they were all about the money. He is also, concerned about fire issues and how this will affect our taxes and property values. Date: August 8, 2025 Town of Wheatland 34315 Geneva Rd. New Munster, WI 53105 Clerk Katie Sweatman Town Board Meeting Monday August 11, 2025 – 6:00 P.M. Page 2 of 4 Fire Chief Lou Denko stated that because we have to store the battery energy somewhere this is the solution. The battery farm will house the energy. Dan Keibel spoke about concerns with a new family in the area and what this would mean to families. How are we going to be safely maintained the operations? Speaking specifically regarding safety, Chief Denko stated this would be great questions for the meeting on September 12th. Most of the questions that are being asked at this time are not clarified and should be brought to the meeting. Diane Grenus would like to know who is “they” that are going to run the facility and how are they going to operate. Chief Denko spoke, stating that it will be run remotely to Jensen Hughes. If there is an emergency there will be people that will respond. Mary Petersen asked who is the person or group of people that are enforcing the policies and following up regarding the solar farm fire. Chairmen Butler stated information from the contract that it is supposed to be self-pollinating plants and they are supposed to mow 2 times a year. We are working on more accountability procedures. Our Inspector, Tim Popanda, sent a letter and is following up to make sure this is going to be followed up. Temporary Liquor License for Seno K/RLT Conservancy – September 6, 2025 The Tavern League passed a new policy that could affect Seno. This policy requires Seno to get a liquor license. Supervisor Wilson to follow up with Seno regarding future licenses. A motion was made by Chairmen Butler to approve the Temporary Class B Liquor License for Seno for the event on September 6, 2025, seconded by Supervisor Madsen. Motion passed. Fire Department Committee Meeting date set for August 27th at 6:30PM at the Fire Department. Members included: Elizabeth Satic Doug McElmery Mary Petersen Diane Grenus Ben Herda Ann Iverson Ed Appleby Lou Denko Kyle Madsen Kelly Wilson Motion was made by Chairmen Butler to approve the committee members as stated, seconded by Kyle Madsen. Motion passed. Fish stocking for Lilly Lake order – Lilly Lake Association is paying for 200 Northern Pike 9”-12” stocking in October/November. A deposit is needed in $500.00. The contract has been sent in. Motion made by Chairmen Butler to approve the fish stocking contract and fulfillment as present, seconded by Supervisor Wilson. Motion passed. Date: August 8, 2025 Town of Wheatland 34315 Geneva Rd. New Munster, WI 53105 Clerk Katie Sweatman Town Board Meeting Monday August 11, 2025 – 6:00 P.M. Page 3 of 4 Contracts for the Solar Farm and Substation point of contacts review – Chief Denko to follow up with Clerk to make sure we all have the same information on contact personnel. Clerk and Treasurer report due date discussion – meeting to be scheduled September 8, 2025 this will be for accountability not only for the Town but also for the individuals. Protocol review for office personnel regarding media interaction – print outs were unreadable. This has been tabled until next meeting. After speaking with our lawyer specific directions were given and should be included in the ordinance. Lilly Lake speeding concerns and construction traffic blocking roads and Air B&B causing disturbances, trespassing and loud parties in Lilly Lake, Constable to follow up with both issues. Scheduling Davison Law for Board of Review – Clerk to follow up regarding emailing the lawyer and inviting him to the Board of Review for September 3, 2025. Keeping the fax number versus alternatives Motion made by Supervisor Madsen to eliminate the fax machine, seconded by Supervisor Wilson. Motion passed. Michael Dufern property has a tree down, bids were received from 2 different companies do work on this tree. Motion made by Supervisor Madsen to take care of the trees on the Dufern property with Complete Tree Service, seconded by Supervisor Wilson. Road – Cranberry Knolls Clerk to provide an updated budget for roads at the next meeting. This will tell us if we can proceed with a temporary fix for the subdivisions roads. Asphalt Contractors has not sent a contract yet. The county says they could do our roads but we will be #3 on the list. Samantha Kerman has been notified to try to get help in this area for our winter road plowing. Chairmen Butler will follow up for a contract. Clerk has mentioned, training out of town is August 19-22, this is for UW Green Bay and WMCA. Direct Deposit procedure – BMO has given us problems with our behind-the-scenes procedures. Hopes is that we will be live for our next pay period. We will have a form for every employee to fill out. As well we will have an option to opt out of direct deposit. Election employees will not be given this option. Town Branding – new logo discussion – We would like to contact the school for a contest to design the new logo. Having a community-based effort and having the kids involved would be a great opportunity. Date: August 8, 2025 Town of Wheatland 34315 Geneva Rd. New Munster, WI 53105 Clerk Katie Sweatman Town Board Meeting Monday August 11, 2025 – 6:00 P.M. Page 4 of 4 Announcements Open Book Scheduled for August 14, 2025 from 10AM to 3PM – problems with the initial paperwork sent from Associated Appraisals. AAS has been notified regarding these problems and are checking into this. Board of Review Scheduled for September 3, 2025 at 6PM Halloween Trick Or Treating for October 26, 2025 from 2-5PM Financial Matters - $70 Training for Shannon and Katie to attend virtual training. Motion made to approve the training by Supervisor Wilson, seconded by Supervisor Madsen. Motion passed. Clerk went over liabilities, vendor payments and payroll numbers. Motion made by Chairmen Butler to approve expenditures as presented, seconded by Supervisor Wilson. Motion passed. Motion to adjourn was made by Supervisor Madsen, seconded by Supervisor Wilson. Motion passed.