2025 4-21 TB Annual meeting Minutes

Town of Wheatland Wheatland Town Hall 34315 Geneva Road · P.O. Box 797 New Munster, Wisconsin 53152-0797 Phone: (262) 537-4340 · Fax (262) 537-4261 Annual Meeting Minutes Monday April 21, 2025 at 7:00PM Town of Wheatland – Town Hall 34315 Geneva Rd., New Munster, WI 53152 262-537-4340 (Fax- 262-537-4261) website: www.townwheatland.com – email clerk@tn.wheatland.wi.gov – treasurer@tn.wheatland.wi.gov Chairmen Brett Butler called the Annual Meeting for the Town of Wheatland on Monday, April 21 st, 2025 at 7PM at the Town Hall in Wheatland, WI to order. Present for the roll call were: Chairmen: Brett Butler Supervisor #1: Kyle Madsen Supervisor #2: Kelly Wilson Also present: Clerk – Katie Sweatman, Treasurer – Shannon Herda, James A. Butler, Mary and Rob Petersen, Bill and Deb Glembocki, Traci and Lou Denko, Sheila Siegler, Vince Mosca, Terry Simmons, Deb and Al Vos, Wayne Kaddatz, Andy and Deb Lois and Dean Kaddatz Approval of minutes of 4-22-2024 Annual Meeting Minutes. Motion was made by Jeff Butler to accept the minutes as presented, 2 nd by Bill Glembocki. Motion Carried. Chairmen B. Butler noting the Budget and Special Town Minutes have been not found. Following up with previous clerk. Introduction of elected town officers: Jeff Butler - Town Chairmen, Kyle Madsen - Supervisor, Kelly Wilson – Supervisor, Robert Santelli – Constable, Terry Simmons – Town Judge, appointed Clerk – Katie Sweatman, appointed Treasurer – Shannon Herda Presentation of 2024 Financial Report – 1st page questions, - Mrs. Denko asked why is there a -$27,829.24 for the Room/Motel Tax? Sheila Siegler responded when the money posted in our account it posted in two different years. - Mrs. Denko also asked why is there such a big difference in the state shared revenue from 2023 to 2024? Sheila Siegler answered that it was part of what the state budget was. 2nd page questions, - Mrs. Lois asked about the transfer station user fee. Are we not collecting that or what has changed? Chairmen B. Butler answered that we used to charge for appliances and bigger items but we have since go a company that is willing to collect those items for recycling and does not charge so we are not charging. Chairmen B. Butler also pointed out that the raze compliance costs is different because we did have a home that needed to be torn down and was assessed back to the homeowner. - Mrs. Denko asked why are the Sale of DNR licenses negative numbers? Sheila responded that unfortunately, they did not get appropriated correctly in our QuickBooks system and we are trying to correct those. - Mrs. Lois asked if we are still doing DMV and DNR stuff? Sheila responded with DMV - No, DNR – Yes. 3rd page questions – - Mrs. Peterson asked about road construction why are the numbers so different from one year to another? Chairmen B. Butler responded it was the estimates that came in from the county. - Mrs. Lois asked about the differences in Fire Department money and Law Enforcement money? Chairmen B. Butler responded that the Fire Department received a new truck. Officer Santelli responded that the Law Enforcement received new tasers, dash and body camera and a rifle. That money was also paid back by ARPA. Chief Denko also noted the Fire Department expenses the ARPA money was used to purchase the airpacks. Both years were normal limits and money was saved with ARPA through those purchases. 4th page questions - - Mrs. Petersen asked regarding Koch Park was the number presented part of the equipment for the playground? Chairmen B. Butler stated this was only for the equipment not the installation or anything else to set up the playground. Town of Wheatland Wheatland Town Hall 34315 Geneva Road · P.O. Box 797 New Munster, Wisconsin 53152-0797 Phone: (262) 537-4340 · Fax (262) 537-4261 Annual Meeting Minutes Monday April 21, 2025 at 7:00PM Town of Wheatland – Town Hall 34315 Geneva Rd., New Munster, WI 53152 262-537-4340 (Fax- 262-537-4261) website: www.townwheatland.com – email clerk@tn.wheatland.wi.gov – treasurer@tn.wheatland.wi.gov - Mrs. Denko asked what happened with payroll? Sheila answered that there was another misaligned expense in our system. - Mrs. Denko followed up with, do we know where we would see that money? Sheila responded that’s it’s part of the FICA money for each employee. Chairmen Jeff Butler spoke to inform that Donna’s health was not good, because of that Sheila is trying to help to get some of the issues resolved. Andrew Lois recommended we see a revised 2024 Financial Report with changes. Chairmen Brett Butler stated that we are going to have a road loan that is going to come to maturity in June. - Mrs. Lois asked why there is a negative in returns. Deb Vos answered because of the bills when they are due verses when we send the money. - Mr. Glembocki asked about the balance in roads. Chairmen Brett Butler confirmed its because of the road loan that is coming to maturity. - Mrs. Petersen asked about the delinquent tax roll. Sheila stated this is part of the towns levy process we have to hold a special fund with the county. Motion to approve the 2024 Financial Report as presented was made by Mrs. Deb Lois, 2 nd by Vince Mosca. Motion carried without objection. Fire Dept. report – Report was supposed to be emailed, never received. Hard copy given at end of meeting. 2024, 19 active members, 3 people on leave of absence. #6614 was purchased because of a truck that needed to be retired. 15 years of service life left. Purchased hand and power tools to make the front lines engines are capable of handling accidents. Extremely busy weekends are coming up. Country Thunder and the things happening at the fairgrounds there will be over 10,000 left hand turns. Our roads are not equipped to handle that amount of traffic. Private channel repeater is looking to be moved because of the original tower being sold. This will allow for upgrades with IResponding. Serious problems with radio not responding, this upgrade through the county will be in 2027. Future purchases include no known mechanical problems with any engines, spring maintenance is in May. Fire, EMS and accident calls have all been going up. Education through the schools happened. CPR classes given through the community for free. Fundraisers include pancake breakfast and fund drive letters are getting a very good response this year to be used for tools. Thank you to Deb Vos for all efforts and Brett Butler for all his efforts on phone calls and meetings and it is very appreciated. Recommend an emergency service committee or something for a efforts with the meetings in the fire department. Upcoming meeting on May 9th Chief Denko would like to sit down with the incoming and outgoing chairmen to collaborate before this meeting. Motion made by Deb Lois to accept the Fire Department report as given, 2 nd by Vince Mosca. Motion carried without objection. Building Inspector Report – Given by Chairmen Brett Butler from Tim Popanda. $7 million dollars in permits, $37 thousand in permit fees, 123 permits, 286 inspections, approximately 6 inspections per week. - Mrs. Petersen asked how do we get the total value of the work? This would include material costs and estimate received Motion made to accept the building inspectors report as given by Jeff Butler, 2 nd by Mary Petersen. Motion carried without objection. Town of Wheatland Wheatland Town Hall 34315 Geneva Road · P.O. Box 797 New Munster, Wisconsin 53152-0797 Phone: (262) 537-4340 · Fax (262) 537-4261 Annual Meeting Minutes Monday April 21, 2025 at 7:00PM Town of Wheatland – Town Hall 34315 Geneva Rd., New Munster, WI 53152 262-537-4340 (Fax- 262-537-4261) website: www.townwheatland.com – email clerk@tn.wheatland.wi.gov – treasurer@tn.wheatland.wi.gov Municipal Court Report – 260 came to court, 46% were failure to obey traffic signal due to construction, 27% came from speeding and other 27% from violations. $34k in fines that is about 2x the amount from the previous year. - Brett Butler asked what type of DNR tickets you get in court. We get mainly boating. Judge Simmons mentioned a thank you to Deb Vos and wants to welcome Shannon Herda to the courts. Motion to accept the Court Report as presented was made by Mary Petersen, 2nd by Tracey Denko. Motion carried without objection. Recreation Board report – Koch Park was started in 2024 completed in 2025. Scorers booth work was started in 2024 completed in 2025. A new engine was purchased for a lawn mower. Softball only 3 teams Softball might not happen if more teams can not be found, however there is a little league team practicing at the field now. Andrew Lois states that the playground looks very nice it’s a hidden gem. Motion made to accept the Recreation Board report as given by Shiela Siegler, 2 nd by Andrew Lois. Motion carried without objection. Town Chairman report & comments – Brett Butler states nothing at this time to report. Thank you for the honor of being able to serve for the past 2 years. Old business – Deb Lois states that as citizens we want to thank you for your service and all you did. Brett Butler exchanged seats with Chairmen Jeff Butler. New business – - Vince Mosca asked if there are term limits? Every two years there is an election stated by Jeff Butler. - Mary Petersen asked about having a 5-person board. Brett Butler informed that there is an increased cost and a misconception regarding having a quorum. Mary Petersen states that she is noticing that some of the board members might be overburdened. As long as its posted that the more than 2 board members are getting together then it’s ok. Bill Glembocki states that you can meet with other board members as long as you don’t talk about board issues. Brett Butler spoke as long as we have ample amount of time to post and notify it’s not a big deal. Chief Lou stated Brett Butler attended multiple meetings without having to post. Mary Petersen asked if the meetings don’t calm down how are we going to meet the demand of our board going to them? Sheila said that sometimes they are just busier. Randall size is approximately the same as Wheatland. Their board is a 5-member board. Tracey Denko states that if the election to fill a 5-member board is advertised there probably won’t be a problem filling the spots. Brett Butler stated it’s all through statutes and he doesn’t know if that is ev en allowed. All the board members can’t come up for reelection on the same year, it’s has to be split. Sheila stated that at the next election in February only 2 board members came to split the election time frames. Motion to change the board from a 3 person to a 5 person board by Mary Petersen, 2nd by Tracey Denko. Town of Wheatland Wheatland Town Hall 34315 Geneva Road · P.O. Box 797 New Munster, Wisconsin 53152-0797 Phone: (262) 537-4340 · Fax (262) 537-4261 Annual Meeting Minutes Monday April 21, 2025 at 7:00PM Town of Wheatland – Town Hall 34315 Geneva Rd., New Munster, WI 53152 262-537-4340 (Fax- 262-537-4261) website: www.townwheatland.com – email clerk@tn.wheatland.wi.gov – treasurer@tn.wheatland.wi.gov A show of hands Favor 5 Opposed 14 Abstained 3 Motion Failed to pass Chairmen Jeff Butler mentions that Officer Santelli’s might be on his last reappointment. He would like to see the constable position be an appointed position rather than elected. Sheila asked if it was brought through the attorney? Jeff Butler stated he was hoping for that conversation to happen tonight at this meeting but the attorney wasn’t able to make it. Bill Glembocki states that we can vote on this next annual meeting. There are pros and cons to having appointed versus elected. There is also another option to contract with the county. $294k is what Bristol contracts out. Officer Santelli’s salary is approximately $65 per year. It’s nice to have a constable position because of calls that we are able to have him go to for the town instead of waiting on the county. Chief Denko states we have to see that we are the most west in the county, no one else goes west this makes it hard to get someone out this way from other jurisdictions. It’s a benefit for traffic control and having a steady person here that knows what is going on in our town is a benefit to us. This has to be tabled until we talk to the attorney. Chairmen Jeff Butler wants to recognize Deb Vos for her years of service with a plaque. We thank you. Sheila should also be thanked for the continued work she is doing. We appreciate you! Annual Budget Hearing Date will be set for Late November Set 2026 Annual Town Meeting – Monday, April 20, 2026, 7 P.M. Motion made by Brett Butler to set the Annual Town Board Meeting for 2026 on April 20, 2026 at 7PM, 2 nd by Deb Glembocki. Motion carried without objection. Motion made to adjourn by Andrew Lois, 2nd by Bill Glembocki Motion carried without objection.