Village Board — Minutes

MEETING: REGULAR MEETING OF THE VILLAGE BOARD DATE & TIME: Monday, August 17, 2026 at 7:00 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. Village President Bob Soderberg called the Village Board meeting to order at 7:00 PM. II. ROLL CALL: Present: Trustee Robert Warren, Trustee Meg Cutts, Trustee Patrick Kaiser, Trustee Jan Miller, Trustee Scott Hefle, Trustee Jolene Pieper, Trustee Jim Stout, Village President Bob Soderberg Excused: Trustee Terri Kaminski Also Present: Village Administrator Matt Trebatoski, Village Attorney Brian Sajdak, Deputy Clerk Maddy Laufenberg, Public Works Director Tim Zimmerman, Battalion Chief Ryker Holms III. PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE: IV. PRESIDENT’S REPORT: Village President Soderberg spoke regarding ongoing Village construction projects, the success of the NAC Night Out and Village Center District Community Open House events, the upcoming Holy Hill Gateway District Open House, and items on tonight's agenda. V. ANNOUNCEMENTS OF FORTHCOMING EVENTS OF PUBLIC INTEREST / COMMITTEE AND DEPARTMENT REPORTS: Trustee Cutts announced the upcoming Public Safety Committee meeting on Tuesday, September 8, 2026, at 6:00 PM, and the upcoming General Government & Finance Committee meeting on Monday, September 21, 2026, at 6:00 PM. Page 2 Trustee Miller announced the upcoming Public Works & Highways Committee meeting on Wednesday, September 2, 2026, at 5:30 PM. Trustee Hefle announced the upcoming Economic Development Commission meeting on Tuesday, August 18, 2026, at 6:00 PM. VI. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. Melan ie Smythe (N140W17938 Cedar Ln) spoke regarding New Business Item D (A Resolution Conditionally Supporting Participation in the Washington County Countywide EMS System). VII. CONSENT AGENDA: Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Meg Cutts Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jim Stout, Bob Soderberg No: Jolene Pieper Abstain: None Motion Carried by Roll Call Vote (Yes 7, No 1, Abstained 0) A. August 3, 2026, Meeting Minutes (ACTION) B. Award of a contract with M&M Tree Care not to exceed $44,175.00 for the tree pruning project in and around Hawthorne Meadows and Cedar Hills subdivisions. (ACTION) C. Amendment to Section 11.08 of the Germantown Municipal Code relating to regulation of garbage and recyclable items. (ACTION) VIII. UNFINISHED BUSINESS: IX. PUBLIC HEARINGS: X. NEW BUSINESS: Page 3 A. Presentation of the 2025 Annual Comprehensive Financial Report and Audit Results Report by Baker Tilly (PRESENTATION) Leah Gaffney of Baker Tilly presented information regarding the 2025 Annual Comprehensive Financial Report and Audit results. Public Works Director Zimmerman also answered questions from members of the Board. B. Award of contract to C.W. Purpero, Inc. in a total amount including a 10% contingency of $1,099,936.48 for the Pleasant View culvert replacement and Pleasant View reconstruction from Lovers Lane south to Freistadt Road ARIP. (ACTION) Motion : Approve as presented Motioned By: Jolene Pieper Seconded By: Patrick Kaiser Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Bob Soderberg No: None Abstain: None Motion Carried by Roll Call Vote (Yes 8, No 0, Abstained 0) C. Director of Public Works Update on April Storm Update Presented to Public Works & Highways Committee (DISCUSSION) Public Works Director Zimmerman presented information regarding the actions taken after the April storm update, originally presented to the Public Works & Highways Committee on May 13, 2026. D. A Resolution Conditionally Supporting Participation in the Washington County Countywide EMS System. (ACTION) Motion: Table as presented Motioned By: Scott Hefle Seconded By: Jan Miller Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout No: Bob Soderberg Abstain: None Motion Carried by Voice Vote (Yes 7, No 1, Abstained 0) XI. ADJOURNMENT: Page 4 Village President Soderberg adjourned the Village Board meeting at 8:01 PM.