Village Board — Minutes

MEETING: REGULAR MEETING OF THE VILLAGE BOARD DATE AND TIME: Monday, August 3, 2026 7:00 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. Village President Bob Soderberg called the Village Board meeting to order at 7:01 PM. II. ROLL CALL: Present: Trustee Robert Warren, Trustee Meg Cutts, Trustee Patrick Kaiser, Trustee Jan Miller, Trustee Scott Hefle, Trustee Jim Stout, Trustee Terri Kaminski, Village President Bob Soderberg Excused: Trustee Jolene Pieper Also Present: Village Clerk Donna Ott, Village Attorney Brian Sajdak, Village Administrator Matt Trebatoski, Public Works Director Tim Zimmerman, Village Planner Jordan Yanke III. PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE: IV. PRESIDENT’S REPORT: Village President Soderberg spoke regarding his participation in the Eagle Scout Court of Honor for Carson Depies, his attendance at the Washington County Public Safety Committee meeting where action was taken on moving the County's EMS initiative forward to the County Board, village construction and road projects, upcoming Village events, and items of note on upcoming meeting agendas. V. ANNOUNCEMENTS OF FORTHCOMING EVENTS OF PUBLIC INTEREST / COMMITTEE AND DEPARTMENT REPORTS: Trustee Kaminski announced the upcoming Public Works & Highways Committee meeting on Wednesday, August 5, 2026, at 5:30 PM. Trustee Cutts announced the upcoming General Government & Finance Committee meeting on Monday, August 17, 2026, at 5:30 PM, and the upcoming Public Safety Committee meeting on Tuesday, September 8, 2026, at 6:00 PM. Page 2 Trustee Stout announced a Listening Session for District 2 residents on Wednesday, August 12, 2026, at 7:00 PM. Trustee Miller announced the upcoming Tree Advisory Board meeting on Thursday, August 13, 2026, at 1:30 PM, the upcoming Senior Center Advisory Committee meeting on Thursday, August 13, 2026, at 3:30 PM, and the upcoming Tourism Commission meeting on Monday, August 24, 2026, at 5:00 PM. Trustee Hefle announced the upcoming Economic Development Commission meeting on Tuesday, August 18, 2026, at 6:00 PM. VI. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. Lynne Schauer Bednarz (W156N10121 Pawnee Ct) spoke regarding the Village budget. Written comments were not read aloud but are included with these minutes. VII. CONSENT AGENDA: A. Meeting Minutes: July 20, 2026 (ACTION) Motion: Approve as presented Motioned By: Robert Warren Seconded By: Meg Cutts Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) VIII. UNFINISHED BUSINESS: IX. PUBLIC HEARINGS: X. NEW BUSINESS: A. One-Time Temporary Outdoor Entertainment Permit for Ellsworth Corporation, W129N10825 Washington Dr, on 08/15/2026 (ACTION) Page 3 Motion: Approve as presented Motioned By: Meg Cutts Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) B. 2026-2027 Retail Alcohol Beverage License Application for County 1 Inc (ACTION) Motion: Approve as presented Motioned By: Meg Cutts Seconded By: Terri Kaminski Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) C. Producer Full-Service Retail Sales Application: Raised Grain Brewing Company, LLC for Dielectric Manufacturing 60th Anniversary event on September 18, 2026, at W206N12865 Gateway Ct (ACTION) Motion : Approve as presented Motioned By: Terri Kaminski Seconded By: Patrick Kaiser Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) D. Emily Abel/Barrel & Bottle, LLC, Agent for HJ Development, Property Owner. Conditional Use Permit application for a 10,540 sqft liquor store that includes a tasting bar and non-distilling operation from property located at N96W18768 County Line Road (former Pier 1 Imports). (ACTION) Motion: Approve as presented Page 4 Motioned By: Meg Cutts Seconded By: Robert Warren Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) E. Jessica Poppert/Poppert Preschool North, Agent for Lindsay Mongoven and West Pointe Capital, LLC, Property Owner. Conditional Use Permit application for a change of ownership for an existing daycare center/preschool located at W164N11310 Squire Drive. (ACTION) Motion : Approve as presented Motioned By: Robert Warren Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) F. Rescheduling of September Board Meeting (ACTION) Motion: Approve the rescheduling of the September 7, 2026, Village Board meeting to September 8, 2026, at 7:00 PM Motioned By: Terri Kaminski Seconded By: Jan Miller Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) G. Acquisition of N96 W18058 County Line Road (Tax Parcel No. 333-999) for the purpose of relocation of Wastewater Utility Lift Station 6. The Village Board may convene into closed session pursuant to Wis. Stat. § 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session and then may reconvene into open session to take such action as it deems appropriate. (ACTION) Page 5 Motion: Enter into Closed Session at 7:35 PM Motioned By: Terri Kaminski Seconded By: Meg Cutts Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Roll Call Vote (Yes 8, No 0, Abstained 0) Motion: Reconvene into Open Session Motioned By: Terri Kaminski Seconded By: Meg Cutts Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 8, No 0, Abstained 0) Motion: Direct staff to proceed as discussed in Closed Session Motioned By: Meg Cutts Seconded By: Robert Warren Yes: Robert Warren, Meg Cutts, Scott Hefle, Jim Stout, Terri Kaminski, Bob Soderberg No: Patrick Kaiser, Jan Miller Abstain: None Motion Carried by Roll Call Vote (Yes 6, No 2, Abstained 0) XI. ADJOURNMENT: Villa ge President Soderberg adjourned the Village Board meeting at 8:13 PM. From: crb crb To: Comments Subject: V.B. MEETING 8-3-26 comments Date: Sunday, August 2, 2026 10:04:38 AM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, On the purchase of the property on HWY Q, as much as don't want more "debt". This should have been done "years ago". This is one item we believe would be a good debt for the benefits of the residents and business. Never know what MOTHER NATURE WILL DO! Think of the last 2 major storms here is the village. The Schneider's