Library Board — Minutes

MEETING: GERMANTOWN COMMUNITY OF THE LIBRARY BOARD DATE & TIME: Wednesday, July 22, 2026 at 5:30 PM LOCATION: Germantown Community Library N112W16957 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. The regular meeting of the Germantown Community Library was called to order by President Joyce Nelson at 05:30 PM. II. ROLL CALL: Present: Library Board President Joyce Nelson, Library Board Member Darlene Vosen, Library Board Member Charlene Brady, Member Joletta Kerpan, Library Board Member Sarah Larson, School District Representative Katie Kohel, Trustee Patrick Kaiser Absent: Excused: Also Present: Library Director Trisha Smith, Assistant Library Director Connie Lloyd III. APPROVAL OF AGENDA: Motion: Approve as presented Motioned By: Sarah Larson Seconded By: Darlene Vosen Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Abstained 0) IV. MEETING MINUTES: A. June 24, 2026, Meeting Minutes - DRAFT Page 2 Motion: Approve as presented Motioned By: Joletta Kerpan Seconded By: Darlene Vosen Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Abstained 0) V. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. VI. FINANCIAL MATTERS: A. Treasurer's Report Motion: Approve as presented Motioned By: Sarah Larson Seconded By: Patrick Kaiser Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Abstained 0) Motion: Renew CD #1 for 23 months at 4.0% Motioned By: Joyce Nelson Seconded By: Sarah Larson Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Abstained 0) Page 3 B. Accounts Payable Motion: Approve as presented Motioned By: Charlene Brady Seconded By: Sarah Larson On roll call vote: Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Katie Kohel, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 7, No 0, Abstained 0) C. Budget Reports Smith reviewed the submitted budget reports. VII. REPORTS (Discussion Unless Otherwise Noted): A. Correspondence President Nelson sent out three thank you letters to the following donors: • Sean & Hailey Glaser - $100 - Summer Reading Programming • Jennifer Chamberlain - $50 - Materials • Dan Pagliaro - $8,796.63 - Materials B. Village Reports Kaiser provided an update on the new police building project. C. County Reports See Director's Report. D. System Reports See Director's Report. E. President's Report F. Director's Report Smith reviewed the submitted Director's Report and attachments. VIII. UNFINISHED BUSINESS: IX. NEW BUSINESS: Page 4 A. Study Room Policy Update Smith and Lloyd reviewed the submitted Study Room Policy updates draft document. Library Board members suggested several changes including consideration of requiring a library card or ID to use the study rooms/pods. It was asked to bring the document back to the August meeting for further review. B. 2027 Budget Update Smith reviewed the submitted materials for the 2027 Library Budget. X. ADJOURNMENT: President Nelson announced the next Library Board meeting will be held on August 26, 2026, at 5:30 PM. President Nelson adjourned the meeting at 06:29 PM.