Village Board — Minutes

MEETING: REGULAR MEETING OF THE VILLAGE BOARD DATE AND TIME: Monday, July 20, 2026 7:00 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. Village President Bob Soderberg called the Village Board meeting to order at 7:00 PM. II. ROLL CALL: Present: Trustee Robert Warren, Trustee Meg Cutts, Trustee Patrick Kaiser, Trustee Jan Miller, Trustee Scott Hefle, Trustee Jolene Pieper, Trustee Jim Stout, Trustee Terri Kaminski, Village President Bob Soderberg Also Present: Village Administrator Matt Trebatoski, Village Clerk Donna Ott, Village Attorney Brian Sajdak, Public Works Director Tim Zimmerman, Police Chief Pat Merten, Fire Chief John Delain, Battalion Chief Ryker Holms III. PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE: IV. PRESIDENT’S REPORT: Village President Soderberg spoke regarding his attendance at the grant award presentation at the Germantown Fire Station, ongoing construction on the Fond du Lac Ave and Division Rd roundabout and the Flower Source property, and the upcoming Taste of Germantown event. He also welcomed new Finance Director Lisa Davis. V. ANNOUNCEMENTS OF FORTHCOMING EVENTS OF PUBLIC INTEREST / COMMITTEE AND DEPARTMENT REPORTS: Trustee Kaminski announced the upcoming Public Works & Highways Committee meeting on Wednesday, August 5, 2026, at 5:30 PM. Trustee Cutts announced the upcoming Public Safety Committee meeting on Monday, August 3, at 6:00 PM, and the upcoming General Government & Finance Committee meeting on Monday, August 17, 2026, at 5:30 PM. Trustee Hefle announced the upcoming Economic Development Commission meeting on Tuesday, August 18, 2026, at 6:00 PM. Page 2 Clerk Ott announced the upcoming Library Board meeting on Wednesday, July 22, 2026, at 5:30 PM. VI. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. Lynne Schauer Bednarz (W156N10121 Pawnee Ct) spoke regarding New Business Item H (Countywide EMS System Resolution). Jerry Siegle (N96W20912 County Line Rd) spoke regarding New Business Item H (Countywide EMS System Resolution). Written comments were not read aloud, but are included with these minutes. VII. CONSENT AGENDA: Motion: Approve Items A-F as presented Motioned By: Terri Kaminski Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jim Stout, Terri Kaminski, Bob Soderberg No: Jolene Pieper Abstain: None Motion Carried by Roll Call Vote (Yes 8, No 1, Abstained 0) A. July 8, 2026 Meeting Minutes (ACTION) B. One-Time Temporary Outdoor Entertainment Permit for Lynn Sterns, W124N12127 Wasaukee Rd, on 08/22/2026 (ACTION) C. Temporary Class "B" Beer/"Class B" Wine Application for Germantown Historical Society's Oktoberfest, September 26-27, 2026 (ACTION) D. Police Department Budget Amendment for Insurance Proceeds, Grant Revenues, Donations, and Sale of Handgun Revenues (ACTION) E. Reduction to the letter of credit in the amount of $164,375.25 to Home Path Financial, developer of Heritage Park North (ACTION) Page 3 F. Amendment #1 to Agreement with MSA for the Maple Road bridge repair in an amount which includes a 10% contingency of $31,130.00 (ACTION) VIII. UNFINISHED BUSINESS: IX. PUBLIC HEARINGS: X. NEW BUSINESS: A. Public Grant Program Application by Germantown Historical Society Inc for 2026 Christ Church Restoration and Addition Project (ACTION) Motion: Approve as presented Motioned By: Terri Kaminski Seconded By: Meg Cutts Yes: Jolene Pieper No: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jim Stout, Terri Kaminski, Bob Soderberg Abstain: None Motion Failed by Roll Call Vote (Yes 0, No 9, Abstained 0) B. Request to Update Master Signers on the Village’s US Bank account (ACTION) Motion: Approve as presented Motioned By: Terri Kaminski Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) C. Resolution Adopting the 2025 Compliance Maintenance Annual Report (CMAR) (WDNR) (ACTION) Motion: Approve as presented Motioned By: Terri Kaminski Seconded By: Robert Warren Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Page 4 Abstain: None Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) D. Gettysburg Drive "School Crossing" roadway painting and speed reduction signage (ACTION) Motion: Approve as presented Motioned By: Robert Warren Seconded By: Meg Cutts Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) E. Change order to Agreement with Vinton Construction for the High Point Pass Project in the amount of $34,909.96 (ACTION) Motion: Approve as presented and direct staff to look into how this happened and who authorized the part number Motioned By: Jolene Pieper Seconded By: Patrick Kaiser Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: Scott Hefle Abstain: None Motion Carried by Roll Call Vote (Yes 8, No 1, Abstained 0) F. Adoption of 2026 Wage and Equipment Rates (ACTION) Motion: Approve as presented Motioned By: Terri Kaminski Seconded By: Robert Warren Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Scott Hefle, Jim Stout, Terri Kaminski, Bob Soderberg No: Jan Miller, Jolene Pieper Abstain: None Motion Carried by Voice Vote (Yes 7, No 2, Abstained 0) Page 5 G. Approval of Funding for Construction Manager at Risk for New Police Department to Moore Construction Services (ACTION) Motion: Approve the selection of Moore Construction Services to serve as Construction Manager at Risck as presented Motioned By: Terri Kaminski Seconded By: Robert Warren Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Roll Call Vote (Yes 9, No 0, Abstained 0) H. Countywide EMS System Resolution (ACTION) Battalion Chief Ryker Holms and Washington County Public Safety Officer Dave Seager presented this item. Motion: Table action on Resolution 14-2026 Motioned By: Jolene Pieper Seconded By: Terri Kaminski Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) XI. ADJOURNMENT: Village President Soderberg adjourned the Village Board meeting at 8:28 PM.