Village Board — Minutes

MEETING: REGULAR MEETING OF THE VILLAGE BOARD DATE AND TIME: Monday, July 6, 2026 7:00 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. Village President Bob Soderberg called the Village Board meeting to order at 7:00 PM. II. ROLL CALL: Present: Trustee Robert Warren, Trustee Meg Cutts, Trustee Patrick Kaiser, Trustee Jan Miller, Trustee Scott Hefle, Trustee Jolene Pieper, Trustee Jim Stout, Trustee Terri Kaminski, Village President Bob Soderberg Also Present: Village Clerk Donna Ott, Village Attorney Brian Sajdak, Administrator Matt Trebatoski, Community Development Director Jeff Retzlaff III. PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE: IV. PRESIDENT’S REPORT: Village President Soderberg spoke regarding the Fourth of July activities held at Firemen's Park and thanked all volunteers, sponsors, vendors, Police, Fire, DPW, and Park and Recreation Departments involved with the Celebration. He additionally thanked the Germantown Area Chamber of Commerce for managing the Fourth of July parade and thanked the Fourth of July Taskforce co-chairs Trustee Jan Miller and Tom Barney for their coordination efforts. Lastly, President Soderberg spoke regarding the construction at Fond du Lac Av/Division Rd, Flower Source demolition, Village Center community engagement opportunity, and welcomed the Village's new Administrator Matt Trebatoski. A. Park and Recreation Month Proclamation (PRESENTATION) Village President Soderberg read aloud a proclamation observing Park and Recreation Month for the month of July, 2026. V. ANNOUNCEMENTS OF FORTHCOMING EVENTS OF PUBLIC INTEREST / COMMITTEE AND DEPARTMENT REPORTS: Trustee Kaminski announce d the upcoming Public Works & Highways Committee Page 2 meeting on July 8, 2026, at 5:30 PM. Trustee Cutts announced the upcoming General Government & Finance Committee meeting on July 20, 2026, at 5:30 PM, and the upcoming Public Safety Committee meeting on August 3, 2026, at 6:00 PM. Trustee Hefle announced the upcoming Economic Development Commission meeting on July 14, 2026, at 6:00 PM. Trustee Miller announced the upcoming Tree Advisory Board on July 9, 2026, at 1:30 PM, and the upcoming Tourism Commission Meeting on July 13, 2026 at 5:00 PM. VI. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. Melanie Smythe (N140W17938 Cedar Ln) spoke regarding the Police Department building contract and the future financial forensic audit. VII. CONSENT AGENDA: Motion: Approve Items A and B as presented Motioned By: Terri Kaminski Seconded By: Robert Warren Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Passed by Voice Vote (Yes 9, No 0, Abstained 0) A. June 15, 2026, Meeting Minutes (ACTION) B. Temporary Class "B" Beer Application for Germantown Area Chamber of Commerce Business After Hours Event — July 15, 2026 (ACTION) VIII. UNFINISHED BUSINESS: IX. PUBLIC HEARINGS: X. NEW BUSINESS: Page 3 A. Appointment of Election Inspectors and Central Count Election Officials for the Remainder of the 2026-2027 Election Term (ACTION) Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Passed by Voice Vote (Yes 9, No 0, Abstained 0) B. Brandon O'Bryon, Agent for Mark Posey and Randall Wendland, Property Owner, at W212 N11206 Meeker Hill Lane; Application to Rezone 2.1 acres from the R-2: Single-Family Residential to the B-3: General Business District; and a Conditional Use Permit (CUP) Application to Allow the Operation of a Construction Service/Contractor Shop for a Tree Removal Business Operation. (ACTION) Community Development Director Jeff Retzlaff presented the rezoning and conditional use permit request. He advised that on June 8, 2026, the Plan Commission recommended denial of both the rezoning request and conditional use application. Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Terri Kaminski Yes: None No: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg Abstain: None Motion Failed by Voice Vote (Yes 0, No 9, Abstained 0) XI. ADJOURNMENT: Village Presiden t Soderberg adjourned the Village Board meeting at 7:20 PM.