Library Board — Agenda Packet

MEETING: GERMANTOWN COMMUNITY LIBRARY BOARD DATE AND TIME: Wednesday, June 24, 2026 5:30 PM LOCATION: Germantown Community Library N112W16957 Mequon Road AGENDA I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. II. ROLL CALL: III. APPROVAL OF AGENDA: IV. MEETING MINUTES: A. May 27, 2026, Meeting Minutes - DRAFT V. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. VI. FINANCIAL MATTERS: A. Treasurer's Report B. Accounts Payable C. Budget Reports VII. REPORTS (Discussion Unless Otherwise Noted): A. Correspondence B. Village Reports C. County Reports D. System Reports E. President's Report F. Director's Report VIII. UNFINISHED BUSINESS: IX. NEW BUSINESS: A. Study Pods (ACTION) B. Library Director Mid-Year Performance Check-in (Discussion). The Germantown Community Library Board may go into closed session as per Wis. Stats. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and then re-enter open session to take action as it deems appropriate. Page 1 of 51 LIBRARY BOARD AGENDA June 24, 2026 Page 2 C. Posting of Assistant Director Position (Action). The Germantown Community Library Board may go into closed session as per Wis. Stats. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and then re-enter open session to take action as it deems appropriate. X. ADJOURNMENT: The next regular meeting of the Germantown Community Library Board will be on Wednesday, July 22, 2026 at 5:30 p.m. UPON REASONABLE NOTICE, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact the Assistant Director at (262) 253-7760, ext. 2002 or clloyd@germantownlibrarywi.org at least 48 hours prior to the meeting. Notice is hereby given that a possible quorum of other boards, committees, and/or commissions may attend this meeting to gather information about an item over which they have decision-making responsibility. This may constitute a meeting of these bodies per State ex rel. Badke v Greendale Village Board, even though these bodies will not take formal action at this meeting. Page 2 of 51 BUSINESS OF THE LIBRARY BOARD MEETING DATE: June 24, 2026 PLACEMENT: Action Item ITEM TITLE: May 27, 2026, Meeting Minutes - DRAFT SUBMITTED BY: Connie Lloyd, Asst. Director SUMMARY EXPLANATION: Review the attached May 27, 2026, Meeting Minutes draft. ATTACHMENT: 1. May 27, 2026, Meeting Minutes - DRAFT STAFF RECOMMENDATION: Approve the minutes as presented. ACTION BY COMMITTEE: Page 3 of 51 MEETING: DATE AND TIME: LOCATION: GERMANTOWN COMMUNITY OF THE LIBRARY BOARD Wednesd"y, May 27,2026 5:30 PM Germantown Gommunity Library Nl 12W16957 Mequon Road MINUTES l. CALL TO ORDER: Ihis meeting has been Secfion 19.83 and 19.84, Wis. Sfafs, in such and news media of subject matter that is The regular meeting of the Ge President Joyce Nelson at 05:31 P II. ROLL CALL: Present: Library Board P Vosen, Library Board Me Member Sarah Larson, Tru Absent: Excused: Sch Also Prese notice in accordance with apprise the general public and action unity Li called to order by Ne rary Board M r Darlene Brady, r Joletta Kerpan, Library Board Manager Catherine Lee Rep r ilt. rah n , Charlene Brady, Joletta Kerpan, Sarah Larson, Patri No: N Abstain: Motion Passed 0, Abstained 0) IV. MEETING MINUTES: A. 4pri122,2026, Meeting Minutes - DRAFT Motion: Approve as presented Motioned By: Darlene Vosen Seconded By: Sarah Larson r Nelson, By Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Patrick Kaiser Page 4 of 51 Page 2 V. No: None Abstain: None Motion Passed (Yes 6, No 0, Abstained 0) CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. lt is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited dr.scussion of the information received but no action will be taken comments.) Comments will not be allowed.that may be injurious to village personnel or VI. FINANCIAL MATTERS: A. Treasurer's Report Vosen presented the attached Report. Motion: Approve as p Motioned By: Charlene Seconded By: Joletta Ke Yes: Joyce Nelson, Darlene Brad Kerpan, Sarah Larson, Patrick Kaiser No: None Abstain: N Motion Passed nts report. Moti Moti r On roll call Yes: Joyce Ne Patrick Kaiser No: None Abstain: None Motion Passed (Yes 6, No 0, Abstained 0) C. Budget Reports Smith presented the attached Budget Reports e Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, as Sarah Page 5 of 51 Page 3 Vll. REPORTS (Discussion Unless Otherwise Noted): A. Correspondence Nelson sent out four thank you letters for the following donations 1. Friends of the Germantown Community Library - $34,000 ($17,000 for Materials, $17,000 for Programs) 2. Kettle Moraine Art Guild - $29 - Materials 3. Kiwanis Germantown - $2,000 ($t,000 for Storytime, $1,000 for Play Kitchen) 4. Steve Sha - Materials nks & Kristie Porubsky in honor of 's Forever Sparkling - $100 c. D. E. F. Smith B. Village Reports County Reports System Reports President's Report Director' Officers (ACTON) The rP n . Vice Larson . Treasu Vosen Motion: Approve nominations for the Library Board officers Motioned By: Joletta Kerpan Seconded By: Patrick Kaiser Yes: Joyce Nelson, Darlene Vosen, Charlene Brady, Joletta Kerpan, Sarah Larson, Patrick Kaiser No: None Abstain: None vlil. tx. A. lections g nomr .J Page 6 of 51 Page 4 Motion Passed (Yes 6, No 0, Abstained 0) B. Donations and Gifts Policy (ACTION) Smith reviewed the attached updated Donations and Gifts Policy Motion: Approve as presented Motioned By: Darlene Vosen Seconded By: Joletta Kerpan Yes: Joyce Nelson, Darlene Vosen, Charlene Brad Kerpan, Sarah Larson, Patrick Kaiser No: None Abstain: None Motion Passed (Yes 6, No 0, Abstai C. 2026 Pay Rate Chart (ACTIO Smith reviewed the attached 2026 Pay ha Motion: Approve as Motioned By: Sarah Larson Seconded By: Darlene V Yes: Joyce eV n, Patrick Kaiser No: Cha Abstain: N n Board meeting will be held on Wednesday, June 24, dM x. N ng at PM announ at 5:30 rned the Page 7 of 51 BUSINESS OF THE LIBRARY BOARD MEETING DATE: June 24, 2026 PLACEMENT: Action Item ITEM TITLE: Treasurer's Report SUBMITTED BY: Darlene Vosen, Library Board Member SUMMARY EXPLANATION: Review the submitted Treasurer's Report. ATTACHMENT: 1. Treasurer's Report STAFF RECOMMENDATION: Approve the submitted Treasurer's Report. ACTION BY COMMITTEE: Page 8 of 51 Germantown Community Library Board Financial Report June 15, 2026 By Darlene Vosen Bank Five Nine GCL Board Checking Account (7928) (*included in, but accounted for separately) Balance 5/12/26 per online statement $1,118.15 6/3 Deposit Donation jugs +$330.29 Balance 6/15/26 per online statement $1,448.44 *Early Literacy Fund: $218.13 + $26.85 = $244.98 *Programming Supplies: $580.02 + $53.44 (crafts) + $250 = $883.46 Bank Five Nine GCL Board Savings Account (4029) Balance 5/12/26 per on-line statement $4,770.41 Interest May +$.38 Balance 6/15/26 per on-line statement $4,770.79 Bank Five Nine GCL Building Account (7962) (**included in, but accounted for separately) Balance 5/12/26 per on-line statement $5,845.19 Interest May +$.46 6/3 Deposit materials +$38.00 6/5 Deposit Pagliaro materials +$8,796.63 Balance 6/15/26 per on-line statement $14,680.28** **Book & Materials: $864.07 + $38.00 + $8,796.63 = $9,698.70 **Un-designated: $4,981.12 + $.46 (interest) = $4,981.58 (need $2,500 to keep account active) Bank Five Nine Furniture/Building Fund CD Accounts: CD #1 Furniture (4025) Balance 3/4/25 per bank statement $15,000.00 4.72/4.81% Interest 17 months (mature 8/4/26) CD #2 Furniture (5608) Balance 2/06/25 per bank statement $15,000.00 4.72/4.81% Interest 17 months (mature 7/6/26) CD #4 Furniture (8801) Balance 10/31/25 per bank statement $10,000.00 4.09/4.15% Interest 19 months (mature 5/31/27) CD #5 Expansion (8989) Balance 10/27/25 per bank statement $12,323.34 (new base) 4.09%/4.15% Interest 13 months (mature 11/27/26) Furniture & Equipment ($40,000.00) + Expansion ($12,323.34) = $52,323.34 Page 9 of 51 BUSINESS OF THE LIBRARY BOARD MEETING DATE: June 24, 2026 PLACEMENT: Action Item ITEM TITLE: Accounts Payable SUBMITTED BY: Trisha Smith, Library Director SUMMARY EXPLANATION: Review the submitted Accounts Payable report. ATTACHMENT: 1. Accounts Payable STAFF RECOMMENDATION: Approve the submitted Accounts Payable report. ACTION BY COMMITTEE: Page 10 of 51 Village of Germantown, WI - PRODUCTION INVOICE LIST BY GL ACCOUNT Report generated: 06/04/2026 14:53 User: TSmith Program ID: apinvgla Page 1 YEAR/PERIOD: 2026/5 TO 2026/5 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S CHECK RUN CHECK DESCRIPTION 10570000 Library 10570000 462900 Library Fines & Fees 100365 FRIENDS OF FGCL050226 0 2026 5 INV P 191.30 26.05.27 15138 Reimbursement ACCOUNT TOTAL 191.30 10570000 521400 Library Life Insurance 100933 SECURIAN FINANCIAL G 002832L JUNE 26 0 2026 5 INV P 127.51 260512 15071 LIFE INSURANCE ACCOUNT TOTAL 127.51 10570000 531010 Library Office Supplies 101624 STAPLES 6062185050 0 2026 5 INV P 207.57 26.05.20 15120 Office Supplies 101624 STAPLES 6063562907 0 2026 5 INV P 40.99 26.05.20 15120 Office Supplies 248.56 ACCOUNT TOTAL 248.56 10570000 531080 Library Professional Dev 101267 SMITH, TRISHA TS0430226 0 2026 5 INV P 113.00 26.05.27 15174 Professional Develo ACCOUNT TOTAL 113.00 10570000 531100 Library Materials 100032 AMAZON CAPITAL SERVI 1R4J-XCC7-QC6W 0 2026 5 INV P 5,240.04 260512 15022 Collection Material 100134 BLACKSTONE PUBLISHIN 2232143 0 2026 5 INV P 49.75 26.05.20 15091 Collection Material 100134 BLACKSTONE PUBLISHIN 2233350 0 2026 5 INV P 168.35 26.05.20 15091 Collection Material 100134 BLACKSTONE PUBLISHIN 2233562 0 2026 5 INV P 20.45 26.05.20 15091 Collection Material 100134 BLACKSTONE PUBLISHIN 2233682 0 2026 5 INV P 42.55 26.05.20 15091 Collection Material 281.10 100667 OVERDRIVE INC 00669CP26144574 0 2026 5 INV P 69.32 26.05.20 15114 Collection Material 100667 OVERDRIVE INC 00669CP26147140 0 2026 5 INV P 98.08 26.05.20 15114 Collection Material 167.40 101265 PLAYAWAY PRODUCTS 532312 0 2026 5 INV P 132.28 26.05.20 15115 Collection Material 101571 LIBRARY IDEAS LLC 127996 0 2026 5 INV P 650.90 26.05.20 15108 Collection Material ACCOUNT TOTAL 6,471.72 10570000 531240 Library Travel 100646 RATZMANN, LYNN LR042326 0 2026 5 INV P 17.40 26.05.27 15162 Travel 101267 SMITH, TRISHA TS043026B 0 2026 5 INV P 296.53 26.05.27 15174 Travel ACCOUNT TOTAL 313.93 Page 11 of 51 Village of Germantown, WI - PRODUCTION INVOICE LIST BY GL ACCOUNT Report generated: 06/04/2026 14:53 User: TSmith Program ID: apinvgla Page 2 YEAR/PERIOD: 2026/5 TO 2026/5 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S CHECK RUN CHECK DESCRIPTION 10570000 531430 Library Book Processing 100032 AMAZON CAPITAL SERVI 1VV6-YN71-YH6T 0 2026 5 INV P 179.42 260512 15022 Book Processing Sup 100246 DEMCO 7797003 0 2026 5 INV P 222.00 26.05.20 15097 Book Processing Sup 100246 DEMCO 7799837 0 2026 5 INV P 149.44 26.05.20 15097 Book Processing Sup 371.44 ACCOUNT TOTAL 550.86 10570000 531490 Library Program Supplies & Exp 100032 AMAZON CAPITAL SERVI 1YD7-VN13-N1Q7 0 2026 5 INV P 1,135.81 260512 15022 Programming Supplie 100555 THOMPSON GCL050126 0 2026 5 INV P 400.00 26.05.20 15122 Programming Supplie ACCOUNT TOTAL 1,535.81 10570000 552300 Library System Automation 100735 MONARCH LIBRARY SYST 416761 0 2026 5 INV P 437.15 26.05.27 15152 System Services ACCOUNT TOTAL 437.15 10570000 561400 Library Telephone 100735 MONARCH LIBRARY SYST 416736 0 2026 5 INV P 1,041.86 26.05.27 15152 Telephone ACCOUNT TOTAL 1,041.86 ORG 10570000 TOTAL 11,031.70 FUND 10 General Fund TOTAL: 11,031.70 ** END OF REPORT - Generated by Trisha Smith ** Page 12 of 51 BUSINESS OF THE LIBRARY BOARD MEETING DATE: June 24, 2026 PLACEMENT: Presentation ITEM TITLE: Budget Reports SUBMITTED BY: Trisha Smith, Library Director SUMMARY EXPLANATION: Review the submitted Budget Report. ATTACHMENT: 1. Budget Report STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 13 of 51 Village of Germantown, WI - PRODUCTION YEAR-TO-DATE BUDGET REPORT Report generated: 06/04/2026 14:49 User: TSmith Program ID: glytdbud Page 1 FOR 2026 05 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 10 General Fund APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL 10570000 Library 10570000 432600 County Library -342,000 0 -342,000 -176,632.44 .00 -165,367.56 51.6% 10570000 462900 Library Fines & -12,000 0 -12,000 -6,185.52 .00 -5,814.48 51.5% 10570000 471700 Library Donatio 0 0 0 -51,000.00 .00 51,000.00 100.0% 10570000 511000 Library Reg Sal 306,124 0 306,124 122,154.38 .00 183,969.62 39.9% 10570000 511100 Library PT Sala 320,807 0 320,807 122,943.40 .00 197,863.60 38.3% 10570000 511200 Library Board 1,200 0 1,200 710.00 .00 490.00 59.2% 10570000 511600 Library Overtim 0 0 0 160.45 .00 -160.45 100.0% 10570000 521000 Library Social 47,960 0 47,960 18,279.25 .00 29,680.75 38.1% 10570000 521100 Library State R 40,336 0 40,336 15,553.58 .00 24,782.42 38.6% 10570000 521200 Library Health 98,978 0 98,978 41,241.40 .00 57,736.60 41.7% 10570000 521300 Library Dental 5,050 0 5,050 2,440.18 .00 2,609.82 48.3% 10570000 521400 Library Life In 1,557 0 1,557 621.99 .00 935.01 39.9% 10570000 531000 Library Gen Sup 4,000 0 4,000 1,764.03 .00 2,235.97 44.1% 10570000 531010 Library Office 6,000 0 6,000 1,650.20 .00 4,349.80 27.5% 10570000 531080 Library Profess 5,000 0 5,000 895.84 .00 4,104.16 17.9% 10570000 531100 Library Materia 76,000 0 76,000 30,973.67 .00 45,026.33 40.8% 10570000 531190 Marketing & Pro 6,000 0 6,000 1,123.72 .00 4,876.28 18.7% 10570000 531240 Library Travel 1,500 0 1,500 313.93 .00 1,186.07 20.9% 10570000 531430 Library Book Pr 8,000 0 8,000 3,031.53 .00 4,968.47 37.9% 10570000 531440 Library Periodi 6,000 0 6,000 918.00 .00 5,082.00 15.3% 10570000 531470 Library Compute 24,000 0 24,000 3,894.53 .00 20,105.47 16.2% 10570000 531490 Library Program 20,000 0 20,000 11,512.86 .00 8,487.14 57.6% 10570000 552300 Library System 26,000 0 26,000 437.15 .00 25,562.85 1.7% 10570000 561000 Library Buildin 70,000 0 70,000 29,838.87 .00 40,161.13 42.6% 10570000 561400 Library Telepho 3,408 0 3,408 1,132.16 .00 2,275.84 33.2% 10570000 571000 Library Insuran 8,283 0 8,283 7,603.74 .00 679.26 91.8% 10570000 5PCARD UNALLOCATED PCA 0 0 0 85.76 .00 -85.76 100.0% TOTAL Library 732,203 0 732,203 185,462.66 .00 546,740.34 25.3% TOTAL General Fund 732,203 0 732,203 185,462.66 .00 546,740.34 25.3% TOTAL REVENUES -354,000 0 -354,000 -233,817.96 .00 -120,182.04 TOTAL EXPENSES 1,086,203 0 1,086,203 419,280.62 .00 666,922.38 Page 14 of 51 Village of Germantown, WI - PRODUCTION YEAR-TO-DATE BUDGET REPORT Report generated: 06/04/2026 14:49 User: TSmith Program ID: glytdbud Page 2 FOR 2026 05 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USE/COL GRAND TOTAL 732,203 0 732,203 185,462.66 .00 546,740.34 25.3% ** END OF REPORT - Generated by Trisha Smith ** Page 15 of 51 BUSINESS OF THE LIBRARY BOARD MEETING DATE: June 24, 2026 PLACEMENT: Presentation ITEM TITLE: Director's Report SUBMITTED BY: Trisha Smith, Library Director SUMMARY EXPLANATION: Review the Director's Report and attachments. ATTACHMENT: 1. Director's Report 2. Director's Report (pt. 1 - 2026 Library Highlights) 3. Director's Report (pt. 2 - 2026 Trustee Training) 4. Director's Report (pt. 3 - Monarch Annual Report) 5. Director's Report (pt. 4 - Monarch In-Demand Collection) 6. Director's Report (pt. 5 - Germantown Overdrive Report) 7. Director's Report (pt. 6 - Circulation Statistics) 8. Director's Report (pt. 7 - Programming Statistics) 9. Director's Report (pt. 8 - Wash. Co. - Jun 4) 10. Director's Report (pt. 9 - Wash. Co. - Jun 10) STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 16 of 51 Page 1 Director’s Report: May 2026 STATE OF WISCONSIN  Trustee Training Week for Library Boards will be held on Monday, August 10 – Thursday, August 13, 2026. Additional information and registration can be found here: https://www.wistrusteetraining.com/ MONARCH LIBRARY SYSTEM  The Monarch Library System Directors met on Thursday, May 14 at the W J Niederkorn Library in Port Washington. Justin Hahn, Development Specialists of WOW (Waukesha, Ozaukee & Washington) Works Workforce Development gave a presentation on Work Force Development and Job Pods (Germantown currently has Workforce Development hours in the building on Mondays). Digital ADA web compliance dates has been extended to April of 2028. The migration to the Polaris cloud is tentatively scheduled for Tuesday, June 23 (the library would remain open on this date, but Polaris would not be available). A new procedure for identification and evaluation for new Databases was recommended by the Resource Advisory Workgroup. Trisha Smith, Library Director, was appointed to the new OverDrive Advantage Collection Workgroup.  The Monarch Library System Directors met on Thursday, June 11 at the Jack Russell Memorial Library in Hartford. Anti-phishing/anti-spam policies were tested and emails were successfully removed. The Monarch Library System’s annual report was presented – it was noted that digital circulation continues to increase and is up 43.5% over the past five years (attached). A report on the Monarch In-Demand physical and digital collections was presented – dates on the top of page 4 should be 1/1/25 – 12/12/25 (attached). A comparison of Overdrive Advantage at the Germantown Community Library is also inc luded (attached). Motions included recommendations for only patron initiated renewals and the ability for automatic patron code updates. The scheduled date for Polaris upgrades of Tuesday, June 23 has been delayed.  Agendas and minutes: https://monarchlibraries.org/library-director-meetings/ WASHINGTON COUNTY  Kewaskum Public Library is expanding their current space with the addition of youth & teen areas. VILLAGE OF GERMANTOWN:  Previous meetings: o Government & Finance Committee (5/18) o Village Board (5/18) o Village Board (6/1) o Government & Finance Committee (6/15) o Village Board (6/15  X. A. Contract award to MC Group, LLC for Owners Representation services related to the Police Department building project (ACTION)  X. B. Appointment of Treasurer/Finance Director (ACTION)  Matt Trebatoski was hired as the Village Administrator and starts on Monday, June 22.  Lisa Davis was hired as the Village Finance Director and starts on Monday, J uly 13.  Agendas and minutes: https://germantownwi.portal.civicclerk.com/  Recordings: https://www.youtube.com/@villageofgermantownwiscons871/streams FRIENDS OF THE GERMANTOWN COMMUNITY LIBRARY  The Friends Kids & Teen sale will start on Thursday, June 25 and go through mid -August. This is in collaboration with the library’s Summer Reading Program. Page 17 of 51 Page 2 DONATIONS: Donor Amount Department Plaque Address Glaser, Sean & Hailey $100 Programming (Summer Reading) n/a Germantown, WI 53022 Chamberlain, Jennifer $50 Materials n/a West Bend, WI 53095 Pagliaro, Dan $8,796.63 Materials n/a Hubertus, WI 53033  Donation Jars: o Early Literacy: $24.00 o Programming Supplies: $47.01 Monthly Donations Total: $71.01 DEPOSITS: REQUEST FOR CHECK (PREVIOUSLY VOTED ON) (see attached): STATISTICS:  Circulation Statistics (see attached) o Physical: 22,749 (3.0% from 2025 / -1.5% YTD) o Digital: 6,335 (12.7% from 2025 / 10.2% YTD) o Total: 29,084 (4.9% from 2025 / 0.7% YTD) PROGRAMMING:  January – April 2026 Programming Statistics (attached): o In-Library:  258 programs (160 in 2025 YTD & 61.3% YTD)  6,181 total attendance (4,676 in 2025 YTD & 32.2% YTD) o Outside of Library:  75 programs (61 in 2025 YTD & 23.0% YTD)  1,441 total attendance (642 in 2025 YTD & 124.5% YTD) o Passive Programs:  13,830 people participated in self-directed activities  The Summer Reading Challenge for all ages will run on Monday, June 8 – Saturday, August 8. Participation is trending high the first few weeks.  Ongoing Programs (number of monthly offerings): o Youth: Storytime (17), Family Fun Night, Lego @ the Library, Adventure Academy (4), Who Was Book Club, Thursday Performances & Saturday Programs o Tween/Teen: Tween Programs, Teen Programs, Teen Advisory Board & Craft Workshops (3) o Adult: Job Service Assistance, Blood Drives, Adult Puzzle Days, Fiber Arts Meet Up, Craft Workshops (3), Adult Crafts (2) & Book Groups (6) o Outreach: Senior Living Facility Visits (6), Adult Day Center (2), Home Delivery, Preschool Readings, Enchanted Library (3), Kid’s Klub (4) & Book Delivery  Upcoming Programs & Outreach Calendar: https://germantownlibrarywi.events.mylibrary.digital/ o Highlighted Upcoming Special Events:  Sat, July 11 @ 10am-12pm – Summer Youth Kindermarket  Thurs, July 16 @ 10:30am – Science Heroes  Fri, July 24 @ 10am – Breakfast Bingo  Mon, July 27 @ 4-7pm – Robert’s Fundraiser Page 18 of 51 Page 3 IN THE NEWS (ATTACHED):  “Germantown library releases summer schedule” (Wash. Co. Daily, Jun 4)  “League of Women Voters makes donations to local libraries for America’s 250 th” (Wash. Co. Daily, Jun 10) DIRECTOR CONTINUING EDUCATION HOURS (100 HOURS EVERY 5 YEARS – EXPIRES IN 12/2027) DIRECTOR MEETINGS, PROGRAMS & OUTREACH (PAST):  Mon, June 1 – Village Board (online)  Wed, June 3 – League of Women’s Voters  Thurs, June 4 – Village Support Service Manager  Mon, June 8 – Wash. Co. Director’s (Kewaskum)  Mon, June 8 – Make It @ the Library (3)  Wed, June 10 – LEGO @ the Library  Thurs, June 11 – Monarch Directors (Hartford)  Mon, June 15 – GGF & Village Board (online)  Tues, June 16 – Study Pod Visits (IL)  Wed, June 17 – Village Support Services Manager  Thurs, June 18 – Library Board President  Thurs, June 18 – Monarch Director’s Chat  Tues, June 23 – Monarch Marketing Committee  Wed, June 24 – Village Support Services Manager  Wed, June 24 – Library Board DEPARTMENT UPDATES ADMIN & ALL STAFF  The library will be closed on Friday, July 3 & Saturday, July 4.  All library managers will be conducting mid-year performance evaluations by the end of the month. YOUTH, ADULT & OUTREACH SERVICES  Two Summer Interns started in June and will be working with the youth services/outreach team throughout the summer.  Youth Services welcomed the Kettle Moraine Symphony for a special performance on June 1. The quartet will be performing at libraries across Washington County through a grant from National Exchange Bank & Trust. CIRCULATION & TECHNICAL SERVICES  There has been an influx of volunteer applications as the summer begins. Seven new volunteers will start this June. TECHNOLOGY, BUILDING & GROUNDS  Page 19 of 51 T h e l i b r a r y h o s t e d W i l l i a m P a c k a n d h i s p r e s e n t a t i o n o n M i n d R e a d e r s Library Highlights (June 2026) M a jo r it y o f im a g e s t a k e n f r o m t h e L ib r a r y F a c e b o o k p a g e ( h t t p s :/ / w w w .f a c e b o o k .c o m / G e r m a n t o w n C o m m u n it y L ib r a r y W I/ ) o r w e b s it e b lo g ( h t t p s :/ / g e r m a n t o w n lib r a r y w i.o r g / lib r a r y - b lo g / ) W e l o v e w h e n p a t r o n s s h a r e h o w t h e y u s e t h i n g s t h e y h a v e m a d e a t t h e l i b r a r y ! T h e E n c h a n t e d L i b r a r y v i s i t e d B e t h l e h e m L u t h e r a n S c h o o l . F o r t e B a n k j o i n e d u s a t M e e t Y o u r N e i g h b o r S t o r y t i m e . W e a l w a y s e n j o y h e a r i n g f r o m o u r p a t r o n s ! O u r s p r i n g P u z z l e R a c e w a s v e r y b u s y w i t h 1 6 t o t a l t e a m s ! Y o u t h S e r v i c e s s t a f f c r e a t e d t h e i r a n n u a l s u m m e r r e a d i n g p r o m o t i o n a l v i d e o . L e g o @ t h e L i b r a r y m e e t s e v e r y 2 W e d n e s d a y w i t h a m o n t h l y t h e m e . n d L o c a l a u t h o r s f r o m t h e L e a g u e o f W o m e n V o t e r s h i g h l i g h t e d t h e i r n e w p o e t r y b o o k i n t h e L o c a l A u t h o r c o l l e c t i o n . W e a r e p o s t i n g w e e k l y s t a f f ( a n d p e t ! ) p i c k s o n o u r f a c e b o o k p a g e . S u m m e r R e a d i n g f o r a l l a g e s r u n s S a t u r d a y , J u n e 8 - S a t u r d a y , A u g u s t 8 . P a t r o n s ( a n d s t a f f ! ) h a d a g r e a t t i m e a t t h e S u m m e r R e a d i n g K i c k o f f P a r t y . Page 20 of 51 Page 21 of 51 Page 22 of 51 Page 23 of 51 1 Resource Library Report Jan-May 2026 2026 Budget & Services Item/Service Compensation In-Demand physical materials collection budget $15,000 System Overdrive Advantage e-book & e- audio holds reduction account budget $75,000 Professional Consultation & Support Staff Acquisitions, processing, weeding of In Demand Collection - 3 staff Cataloging & database maintenance, Marketing, Reference, IT, & maker-space support, budgeting, collection development & reporting - 15 staff $10,000 TOTAL $100,000 In Demand Details: In-Demand Expenditures 1/1/26-06/06/26 ($15,000 budget) In Demand Copies Added 1/1/26 - 06/06/26 Page 24 of 51 2 In Demand Circulation 1/1/26 - 06/06/26 (includes circulation for all items in the ID collection at time of report) Note: the following libraries are In-Demand Floating Collection participants shown with their total 2025 In-Demand checkout numbers taken from the 2025 Resource Library Report: Brownsville (82), Cedar Grove (38), Elkhart Lake (46), Horicon (83), Hustisford (46), Iron Ridge (10), Jack Russell (204), Juneau (70), Lakeview (53), Mead (4565), Oscar Grady (151), Plymouth (309), Slinger (203), Ted & Grace Bachhuber (92) Page 25 of 51 3 Overdrive Advantage Details: Overdrive Advantage Expenditures 1/1/26 - 06/06/26 ($75,000 Monarch budget + $10,000 from Mead PL) Available Funds: $52,629.12 ($9,325.71 rolled over from FY25) Percentage Used: 44% Page 26 of 51 4 Overdrive Advantage Title Usage Stats 1/1/24 - 12/12/24 Advantage titles & Monarch users Overview of Monarch Overdrive Advantage Program: ● Overdrive Advantage gives Monarch Library System the ability to purchase additional copies of a popular e-title and earmark those copies for MLS patrons. ● MLS purchases additional copies of popular titles in order to reduce holds and wait times. ● The copies purchased by MLS are routed to MLS patrons only. Once the demand has been met, the copies are made available to all WPLC users. Page 27 of 51 5 ● With Overdrive Advantage, MLS ONLY orders copies of titles that already exist in the WPLC catalog. We are not adding new titles or purchasing orphan copies. ● Mead manages the purchasing of adult and children’s e-audiobooks and ebooks through auto-generated Holds Manager carts & Metered Access Manager (expiring titles) carts New Holds Manager (auto-cart) Profiles: Note: From Overdrive: For Advantage members, we recommend adding titles based on the number of holds (not holds ratio), since the holds ratio calculation includes both Advantage and shared collection/consortium copies, but only includes holds placed by your Advantage users. (This means that shared collection/consortium users waiting for a title aren't accounted for, so the holds ratio may seem much lower than the actual demand.) Adult Ebook • Add titles when number of holds exceeds 7 • Generate carts twice a month • Limit monthly expenditure to $2,000 • Limit cart expenditure to $1,000 Adult E-audiobook ● Add titles when number of holds exceeds 5 ● Generate carts twice a month ● Limit monthly expenditure to $4,000 ● Limit cart expenditure to $2,000 Juvenile E-Audio and Ebook ● Add titles when number of holds exceeds 7 ● Generate carts twice a month ● Limit monthly expenditure to $915 ● Limit cart expenditure to $457 Individual Libraries can also use their own Overdrive Advantage logins & budgets to purchase ebooks and e-audiobooks. They should be aware that any purchased titles will go into the Advantage collection and be available to all Monarch libraries while there are Monarch holds, and to all WPLC once demand has been met. Page 28 of 51 Page 29 of 51 Page 30 of 51 Page 31 of 51 Page 32 of 51 Page 33 of 51 Page 34 of 51 Page 35 of 51 Page 36 of 51 Page 37 of 51 Page 38 of 51 Stats YTD Jan Feb Mar Apr May June July August Sept Oct Nov* Dec 2026 Physical Circulation 117,717 23,455 23,598 25,067 22,848 22,749 % over 2025 -1.5% -5.4% 0.3% -3.2% -1.7% 3.0% 2026 Overdrive - eBook 11,547 3,110 2,034 2,188 2,034 2,181 2026 Overdrive - Audio 14,320 2,420 2,785 2,981 2,923 3,211 2026 Overdrive - Magazine 4,807 1,006 890 973 995 943 2026 Digital Circulation 30,674 6,536 5,709 6,142 5,952 6,335 % over 2025 10.2% 13.4% 15.8% 2.6% 7.6% 12.7% 2026 Total Circulation 148,391 29,991 29,307 31,209 28,800 29,084 % over 2025 0.7% -1.8% 3.0% -2.1% 0.1% 4.9% 2025 Physical Circulation 289,525 24,788 23,519 25,896 23,239 22,096 26,831 28,680 24,860 22,185 24,003 21,517 21,911 % over 2024 -1.6% 4.3% -7.6% 4.7% -6.6% -3.8% -5.5% 0.3% -7.1% -2.5% 2.7% -1.4% 6.0% 2025 Overdrive - eBook 24,702 2,157 1,907 2,285 2,000 1,993 1,999 2,097 2,102 1,968 2,066 2,015 2,113 2025 Overdrive - Audio 31,213 2,663 2,310 2,672 2,640 2,686 2,582 2,651 2,641 2,627 2,666 2,553 2,522 2025 Overdrive - Magazine 10,906 945 714 1,028 892 943 831 792 881 942 1,189 855 894 2025 Digital Circulation 66,821 5,765 4,931 5,985 5,532 5,622 5,412 5,540 5,624 5,537 5,921 5,423 5,529 % over 2024 4.4% -2.5% -7.0% 2.6% 4.8% 1.4% 3.6% 5.4% 5.7% 6.9% 17.7% 9.5% 7.1% 2025 Total Circulation 356,346 30,553 28,450 31,881 28,771 27,718 32,243 34,220 30,484 27,722 29,924 26,940 27,440 % over 2024 -0.5% 3.0% -7.5% 4.3% -4.6% -2.8% -4.1% 1.1% -4.9% -0.8% 5.3% 0.6% 6.2% 2024 Physical Circulation 294,178 23,760 25,453 24,744 24,868 22,970 28,397 28,606 26,751 22,761 23,375 21,827 20,666 2024 Digital Circulation 64,006 5,912 5,304 5,835 5,281 5,547 5,223 5,257 5,320 5,180 5,032 4,954 5,161 2024 Total Circulation 358,184 29,672 30,757 30,579 30,149 28,517 33,620 33,863 32,071 27,941 28,407 26,781 25,827 2019 Physical Circulation 307,128 23,686 25,174 26,645 23,688 23,677 28,968 32,758 29,329 23,622 24,736 22,856 21,989 2019 Digital Circulation 38,442 3,230 2,803 3,276 2,819 3,060 3,300 3,425 3,356 3,239 3,540 3,196 3,198 2019 Total Circulation 345,570 26,916 27,977 29,921 26,507 26,737 32,268 36,183 32,685 26,861 28,276 26,052 25,187 2017 Physical Circulation 255,030 19,755 19,174 21,386 19,321 19,932 27,965 26,173 25,364 19,920 20,858 19,209 15,973 2017 Digital Circulation 22,848 1,751 1,625 1,859 1,803 1,838 2,015 2,125 2,025 2,011 1,946 1,919 1,931 2017 Total Circulation 277,461 21,499 20,774 23,179 21,078 21,738 29,934 28,236 27,352 21,906 22,793 21,082 17,890 GCL Statistical Trends 2016-2025 15,000 17,500 20,000 22,500 25,000 27,500 30,000 32,500 35,000 37,500 1 2 3 4 5 6 7 8 9 10 11 12 Physical Circulation 2017 Physical Circulation 2019 Physical Circulation 2024 Physical Circulation 2025 Physical Circulation 2026 Physical Circulation 1,000 2,000 3,000 4,000 5,000 6,000 7,000 1 2 3 4 5 6 7 8 9 10 11 12 Digital Circulation 2017 Digital Circulation 2019 Digital Circulation 2024 Digital Circulation 2025 Digital Circulation 2026 Digital Circulation 15,000 17,500 20,000 22,500 25,000 27,500 30,000 32,500 35,000 37,500 1 2 3 4 5 6 7 8 9 10 11 12 TOTAL Circulation 2017 Total Circulation 2019 Total Circulation 2024 Total Circulation 2025 Total Circulation 2026 Total Circulation Page 39 of 51 A d u lts 5 0 .4 % P re sch o o l 2 8 .1 % Y o u th 9 .8 % T e e n s 9 .8 % A ll A g e s 2 % P re sch o o l 3 8 .7 %A d u lts 3 0 % Y o u th 2 1 .5 % A ll A ge s 5 .3 % Te e n s 4 .5 % GERMANTOWN COMMUNITY LIBRARY 2026 IN-LIBRARY PROGRAMS (NUMBER OF PROGRAMS IN PARENTHESES) JAN - APR 2026 Book Groups (24): 157 Crafts (24): 622 Puzzle Day (4): 22 Friends (4): 35 Blood Drive (2): 86 Work Force (48): 271 ARPA Tax (11): 420 ADRC (6): 108 Special (6): 135 = (129) 1,856 6 , 1 8 1 P e o p l e A t t e n d e d P R O G R A M S O F F E R E D B Y T A R G E T A G E A T T E N D A N C E B Y T A R G E T A G E Y O U T H T E E N S A D U L T S P R E S C H O O L Advisory (4): 26 Tween (4): 112 Teen (5): 35 Crafts (12): 105 = (25) 278 Preschool Storytime: (34): 1,242 Baby/Toddler Storytime (34): 1,088 Neighbor (4): 65 Special (0): 0 = (72) 2,395 Family Night (4): 105 Lego (4): 361 Adventure (0): 0 Performers (0): 0 Field Trips (12): 293 Special (7): 567 = (27) 1,326 2 5 8 P r o g r a m s Past Attendance: 2025: 14,038 2024: 9,814 2023: 12,804 2022: 11,149 2021: 4,316 2020: 7,066 2019: 29,623 Puzzle (1): 66 Bingo (0): 0 Special (4): 224 = (5) 326 A L L A G E S Page 40 of 51 A d u lt 6 6 .7 % P re s c h o o l 1 6 % Y o u th 8 % T e e n s 8 % A ll A g e s 1 .3 % A d u lts 2 8 .1 % Y o u th 2 4 .9 % P re s c h o o l 1 9 .9 % A ll A g e s 1 7 .3 % T e e n s 9 .7 % P R O G R A M S O F F E R E D B Y T A R G E T A G E A T T E N D A N C E B Y T A R G E T A G E GERMANTOWN COMMUNITY LIBRARY 2026 OUTSIDE OF THE LIBRARY (NUMBER OF PROGRAMS IN PARENTHESES) JAN - APR 2026 Senior Living Checkout (20): 118 Senior Living (10): 121 Adult Day Center (4): 41 Homebound (4): 26 Book Groups (12): 99 Special (0): 0 = (50) 405 1 , 4 4 1 P e o p l e A t t e n d e d Y O U T H T E E N S A D U L T S P R E S C H O O L Book Group (4): 80 Battle (2): 60 Special (0): 0 = (6) 140 Storytime: (12): 287 Special (0): 0 = (12) 287 Kid’s Klub (0): 0 Battle/Literacy (5): 301 School Visits (0): 0 Special (1): 58 = (6) 359 7 5 P r o g r a m s Past Attendance: 2025: 13,249 2024: 11,542 2023: 14,480 2022: 10,695 2021: 6082 Fundraisers (1): 250 Special (0): 0 = (1) 250 A L L A G E S Page 41 of 51 Self-Directed (outside library) 39.9% Self-Directed (in-library) 34.8% Challenge 25.3% Youth 49.1% Adults 22.1% Teens 15.2% Preschool 10.4% All Ages 3.2% GERMANTOWN COMMUNITY LIBRARY 2026 SELF-DIRECTED ACTIVITIESJAN - APR 2026 T o t a l : 6 , 7 8 7 T o t a l : 4 4 5 Challenges & Surveys 3,496 Self-Directed (in-Library) 4,815 T o t a l : 3 , 0 5 9 B Y T Y P E O F A C T I V I T Y B Y T A R G E T A G E T o t a l : 1 , 4 4 0 13,830 Activities Past Activities: 2025: 34,814 2024: 37,396 2023: 32,932 2022: 35,398 2021: 94,112 2020: 55,180 2019: 34,738 Self-Directed (outside library) 5,519 Y O U T H T E E N S A D U L T S P R E S C H O O L A L L A G E S Winter: 1,817 Summer: 0 1,817 Winter: 53 Summer: 0 53 Winter: 358 Summer: 0 358 Winter: 768 Reading Dragons: 500 Summer: 0 1,268 Coloring: 555 Puzzle: 439 Blood Pressure: 0 994 Coloring: 897 Battle: 79 976 Coloring: 583 Monthly: 344 1000 Books: 0 Santa Letters: 0 927 Coloring: 583 Monthly: 390 Reading Dragons: 327 Battle/Literacy: 340 1,640 Curbside: 98 Supply Drives: 180 278 Book Delivery: 248 248 School Events: 60 Book Delivery: 95 155 School Events: 1,606 Book Delivery: 2,273 3,879 Parades: 0 Little Free Library: 167 167 Book Delivery: 1,070 School Events: 0 1,070 T o t a l : 2 , 0 9 9 Page 42 of 51 Page 43 of 51 Page 44 of 51 BUSINESS OF THE LIBRARY BOARD MEETING DATE: June 24, 2026 PLACEMENT: Action Item ITEM TITLE: Study Pods (ACTION) SUBMITTED BY: Trisha Smith, Library Director SUMMARY EXPLANATION: Review the attached documents. ATTACHMENT: 1. Study Pods Summary 2. Study Pods Comparison Matrix 3. Study Pods Photo Comparison STAFF RECOMMENDATION: Select one vendor and the number of study pods to be installed in the library. ACTION BY COMMITTEE: Page 45 of 51 Germantown Community Library Board MEETING DATE: June 24, 2026 PLACEMENT: New Business AGENDA ITEM(S): IX. A. Study Pods SUBMITTED BY: Trisha Smith, Library Director SUMMARY EXPLANATION: The library study pod analysis began by reaching out to some of our regular furniture vendors, other local libraries, business associates, and the internet which resulted in 15 manufacturers for our review. Those were identified at the April 2026 Library Board meeting. In April, we also presented the following seven manufacturers that met our initial requirements to advance for our second round evaluations. Manufacturers (in alphabetical order): 1. Bureau 2. Framery 3. Friant/ReddiSpace 4. HushOffice 5. Pillar 6. Room 7. YourSpace Since the April meeting, we have compared the features and functions of each of the seven manufacturers. We have also been able to see three of the manufacturer’s products in use. 1. Bureau 2. Framery 3. Pillar The initial plan was to purchase one or two ‘double’ study pods which would comfortably fit two patrons. However, after viewing some ‘single’ study pods in person, it was determined the pods would be large enough to meet our patron needs. Therefore, we began considering a combined solution of single and double pods. Here is a modified floor plan to show where we could place single and double pods in our quiet area along the Adult Non-Fiction collection. The diagram shows three yellow boxes which represent single pods. The golden box represents a double pod. Updated measurements identified we would only be able to install one double pod in this area. We found we could place a single in the opposite corner. If we wanted additional single units, some of the models would fit between the windows. Page 46 of 51 Attached are two documents. One shows a price and size comparison between the manufacturers. The other shows sample photos of six of the seven manufacturers’ units. RECOMMENDATION: Select one vendor from the options presented based on budget and the number of study pods that the library board would like added to the library. Page 47 of 51 Canister Fire Suppression Options: 1. Cease Fire - https://ceasefire.com/ ($500-600 for double room) Specifications Bureau Framery Friant/ ReddiSpace HushOffice Pillar Room Your Space Inc withbureau.com https://framery.com/ en/ friant.com/officepo ds hushoffice.com/us/pr oduct/hushphone-2/pillarbooth.com room.com https://yourspacein c.com Information Received From Sales Rep (prices include discount) Website Office Warehouse and JL Interiors LFI (prices from website) Website Website Website Single Model Name Tuesday Framery One / Compact MeTime HushFree S Hybrid Pillar One Phone Booth Quick Ship Dimensions 43.5" x 46.5" 48" x 39.4" / 40.7" x 39.4" 63.5" x 47" 49" x 35.5" 42.5" x 42.5" 41.5" x 43.8" 54" x 54" Price $7,500 $12,000 / $10,000 $14,000 $10,500 - $15,500 $6,695 $6,495 $5,800 Double 2-4 Model Name Tuesday+ Framery Four Essentials WeTime HushOffice.XM Pillar Two Meeting Room / Room S Quick Ship Dimensions 87" x 46" 92.6" x 50.9" 86.5" x 47" 87" x 35.5" 82.7" x 42.5" 90.6" x 47.2" 78" x 54" Price $15,500 $23,000 $22,000 $15,000 - $30,000 $15,995 $19,995 $11,250 Germantown Community Library Study Pod Evaluation - June 2026 Page 48 of 51 Germantown Community Library Study Pods Evaluation Photos June 2026 Single Unit Photo Comparisons Bureau Pillar ROOM Framery HushOffice Friant Page 49 of 51 Germantown Community Library Study Pods Evaluation Photos June 2026 Double Unit Photo Comparisons Bureau Pillar ROOM Framery HushOffice Friant Page 50 of 51 Germantown Community Library Study Pods Evaluation Photos June 2026 Page 51 of 51