Park & Recreation Commission — Minutes

MEETING: REGULAR MEETING OF THE PARK & RECREATION COMMISSION DATE AND TIME: Wednesday, June 17, 2026 5:30 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. The meeting was called to order by Chairperson Depies at 5:43 PM II. ROLL CALL: Present: Chairperson Brian Depies, Trustee Jim Stout, Committee Member Steve Stapelman arrived at 5:40 PM, and School Board Member Tracy Pawlak Absent / Excused: Committee Members Don Eby, Virginia Smith and Monica Stiebs Also Present: Park & Recreations Director Gil Standridge and Administrative Assistant Linda Granec III. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. IV. MEETING MINUTES: A. Park & Rec Meeting Minutes from April 15, 2026 - (ACTION) Motion: To approve meeting minutes from April 26, 2026, as presented Motioned By: Steve Stapleman Seconded By: Tracy Pawlak Yes: Brian Depies, Steve Stapleman, Tracy Pawlak, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) V. UNFINISHED BUSINESS: A. Update on the reconstruction of the Casper log granary at Dheinsvile Historical Park - (DISCUSSION) Director Standridge, gave an update on the Casper log home that was donated by the Casper family and will be reconstructed in Dheinsville Park. Jim Dix and the members Page 2 of the Historical Society would like to start the reconstruction of the cabin, provide tours and run programs through the facility and have it added to a two-year lease agreement with the Village. This lease agreement would be at no charge to the Historical Society and the Village would take on the responsibility of any and all maintenance of the building. Safebuilt, the inspection department for the Village, would like to see formal plans before this project moves forward. VI. NEW BUSINESS: A. E bike/motorized riding in the Village parks/trails — hazards and liabilities — (DISCUSSION) Director Standridge presented his concerns to the Commission regarding motorized/E- bikes riding in the parks. Discussion to follow to see if a band should go into effect, if an ordinance of some sort should be adopted by this Commission or if this is something that should go before the Public Safety Commission. Further research needs to be completed and will be brought back to this Commission for guidance as to the next steps in this process. VII. VILLAGE BOARD REPORT: Trustee Stout presented the Village Board Report as follows: High level of concern in the hiring of new staff in the Village. The new administrator will begin on June 22nd. The new Finance Director has been hired and will start soon. The Police Station has retained a Construction Manager at Risk for the Police Department project that will provide pre-construction services, cost-estimating, scheduling assistance and construction phase management. The Village is in the process of onboarding an Owner's Representative who will serve as the Village's primary advocate throughout the new Police Station project. Roundabout is under construction at 144 & Hwy G. Estimated completion will be sometime this fall. VIII. SCHOOL BOARD REPORT: School Board Member Pawlak presented his school board report as follows: The school year has been completed along with graduations. This weekend the Milwaukee Symphony Orchestra will perform The 2026/2027 PAC brochure will be going out shortly. The Superintendent has resigned. There will be two Co-Administrators sharing responsibilities until a new Superintendent is hired. They will be our Director of HR and our Director of Teaching and Learning. IX. DIRECTOR'S REPORT: A. Directors report - (DISCUSSION) Recreation report - (DISCUSSION) Director Standridge presented his Director's report and the Recreation report as follows: The recreation report: In May, we had 30 programs that started The night T-ball Coaches meeting was held on May 14th. 123 kids have signed up for Jr. T-ball along with 26 coaches, 122 have signed up for Sr. T-Ball, with 19 coaches. Page 3 The track invite was held on May 30th at Germantown High School. This event brought in 113 track participants. The Highway Garage Field Trip was held on May 29th at the new DPW facility with 49 children and their parents in attendance. The Movie in the Park series, which took place at the Firemen's Park, started on June 12th with Zootopia 2. It was very well attended. The next movie will be shown on August 14th and will feature Lilo & Stitch. Once again, this year, the concession stand will be open for movie goers. We have great sponsorship which allows us to bring this series to the public free of charge. Gnome Your Park was successful once again this year with 41 families participating. Family Glow Walk took place on May 1st at Kinderverg Park. Over 600 were in attendance. In June, we had 70 programs that started The kid's triathlon will take place at Germantown High School on July 18th. Booster Night will take place on July 13th at Robert's Frozen Custard from 4:00pm - 8:00pm. A percentage of its proceeds will be donated to the Park & Recreation Department. The Community Band Concert will be taking place on June 24, July 8, July 22 and August 5th. This is a free concert open to the public. Music at the Pavilion started on June 4th with six concerts to be featured this summer. These concerts run on Thursday evenings starting June 4 - August 20. Food vendors and beverages will be available for sale. The Director's Report: The Senior Center Coordinator was hired, Jennie Schimp. She will start on July 6th. Capitol Improvement Projects: Munson Fencing has completed the fencing projects at Haupt Stasse Park and Kinderberg Park. Munson Court, a division of Munson Fencing, have made repairs to cracks on pickleball/tennis courts at Haupt Strasse Park and Kinderberg Park. With these repairs, we were also able to add an additional pickleball court to Alt Bauer Park. Northway completed constructing the shade structures on the dugouts. Firemen's Park Outdoor Pavilion is in the process of being repaired. Repairs include two-by-fours and three-by- six boards on all the columns throughout and placing metal plates at the bottom. This will take the pressure off the bottom area of the columns. Once those repairs are completed, a fresh coat of paint will be applied to the columns. There will be new LED lighting installed to replace the existing lighting in the facility. In 2027, some improvements that will be budgeted for are to redo the roof and paint/stain the boards underneath the roof to further extend the life of the shelter. The Splashpad was opened the Friday of Memorial Day weekend and is available daily. Music at the Pavilion opened up the season with the Judson Brown Band and Hot and Dirty Brass Band. That concert took place on June 4th with a good turnout. This event brought in beverage sales of a little over $4,000.00. The Glam Band is scheduled to perform on June 18th. This is a free concert series that is open to the public. The sponsorships for this event have exceeded what the cost will be to host the bands. The extra money that is generated for this event the department would like to use those funds to upgrade the entertainment for future concerts and put money towards park improvements for the concert series. Those details will need to be worked out with the new Finance Director. The Memorial Tree Plan. Director Standridge is working with the Public Works Page 4 Department and Wachtel Tree Service to promote our Parks and Recreation Memorial Tree Plan. The plan will offer eight different types of trees and will be planted in our parks in designated areas to help remember a loved one. This plan is part of the Village Forestry Tree Plan, and we would like it to be implemented by this falls planting season. The trees will be provided by Wendland Landscaping Services and Nursery. Wendland will supply the tree and will also take on the task of digging a hole, restoring the area and taking care of the tree. This service will all be included in the price of the tree. The bench program that was once offered has been retired due to the cost of the benches. This program may be revisited after discussions with DPW in 2027. Fourth of July Celebration. Director Standridge gave an update on the upcoming festivities. The parade will begin at 11:00am. Once the parade has concluded, parade goers and the public will be welcomed into Firemen's Park with a kickball tournament, games for the kids, bubbles, face painters, balloon and tattoo artists, bounce houses and dunk your favorite Village trustee or staff member. The proceeds from the dunk tank will help to fund the police K-9 unit. Boot Jack Road will provide music in the evening along with a fireworks display by Wolverine. The American Legion, along with several food trucks, will be available to purchase food and beverages from. Volunteers are still needed to help on the day of the event. Director Standridge informed the Commission that Heyday would like to make a presentation to the Commission regarding an upcoming project in the Village. Administrative Assistant Granec will coordinate with the Commission to schedule the next Park & Recreation Commission meeting. X. ANNOUNCEMENT OF PUBLIC INTEREST: A. The next regularly scheduled Park & Recreation Commission meeting will be held on July 15, 2026, at 5:30 PM. UPDATE: The next regularly scheduled Park & Recreation Commission meeting will be determined once the Commission has been contacted to see what date will work best for the entire Commission. XI. ADJOURNMENT: Motion: School Board Member Pawlak made a motion to adjourn the Park & Recreation Commission meeting at 6:56 PM Motioned By: Tracy Pawlak Seconded By: Steve Stapleman Yes: Brian Depies, Steve Stapleman, Tracy Pawlak, Jim Stout No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0)