Village Board — Minutes

MEETING: REGULAR MEETING OF THE VILLAGE BOARD DATE AND TIME: Monday, June 15, 2026 7:00 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. Village President Bob Soderberg called the Village Board meeting to order at 7:01 PM. II. ROLL CALL: Present: Trustee Robert Warren, Trustee Meg Cutts, Trustee Patrick Kaiser, Trustee Jan Miller, Trustee Scott Hefle, Trustee Jolene Pieper, Trustee Jim Stout, Trustee Terri Kaminski, Village President Bob Soderberg Also Present: Village Clerk Donna Ott, Village Attorney Brian Sajdak, Interim Village Administrator Mitch Reynolds, Police Chief Pat Merten, Public Works Director Tim Zimmerman III. PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE: IV. PRESIDENT’S REPORT: Villa ge President Soderberg spoke regarding the new ATV/UTV routes in the Village, construction on the intersection of Fond du Lac Ave and Division Rd, demolition of the former Flower Source property, the Village's community engagement survey, and items on this evening's Village Board agenda. He also thanked Interim Village Administrator Reynolds for his time serving the Village of Germantown, and welcomed incoming Village Administrator Matt Trebatoski. V. ANNOUNCEMENTS OF FORTHCOMING EVENTS OF PUBLIC INTEREST / COMMITTEE AND DEPARTMENT REPORTS: Trustee Kaminski announced the upcoming Public Works & Highways Committee meeting on July 8, 2026, at 5:30 PM. Trustee Cutts announced the upcoming Public Safety Committee meeting on July 6, 2026, at 6:00 PM, and the upcoming General Government & Finance Committee meeting on July 20, 2026, at 5:30 PM. Page 2 Trustee Hefle announced the upcoming Economic Development Commission meeting on July 14, 2026, at 6:00 PM. Trustee Miller announced the upcoming Tree Advisory Board on July 9, 2026, at 1:30 PM, and upcoming July 4th activities. VI. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. Lynne Schauer Bednarz (W156N10121 Pawnee Ct) spoke regarding the Village public engagement survey and development. Bernadette and James Brundahl (Germantown property owners) spoke to thank Scott Anderson and other members of the Department of Public Works for the services they provided. Written comments were not read aloud but are included with these minutes. VII. CONSENT AGENDA: Motion: Approve Items A-G as presented Motioned By: Jolene Pieper Seconded By: Robert Warren Consent Agenda Item G was removed by Trustee Miller. Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Roll Call Vote (Yes 9, No 0, Abstained 0) On consideration of Consent Agenda Item G: Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Roll Call Vote (Yes 9, No 0, Abstained 0) A. Meeting Minutes: June 1, 2026 (ACTION) Page 3 B. Amended 2026-2027 Outside Premise Extension Application for Bixenberg Tavern (ACTION) C. 2026-2027 Outdoor Entertainment Permit Applications for One-Time Events (ACTION) D. Police Department Budget Amendment for Insurance Proceeds & Grant Revenue (ACTION) E. Award of a contract to Fahrner Asphalt Sealers for the 2026 Road Program not to exceed the budgeted amount of $250,000.00. (ACTION) F. Award of contract to Payne & Dolan for the Division Road Phase 1 improvements in a total amount, including a 10% contingency, not to exceed $2,341,449.10. (ACTION) G. Professional services agreement with RA Smith for Division Road Phase 1 inspection in an amount, including 10% contingency, not to exceed $184,800.00. (ACTION) VIII. UNFINISHED BUSINESS: IX. PUBLIC HEARINGS: X. NEW BUSINESS: A. Contract award to MC Group, LLC for Owners Representation services related to the Police Department building project. (ACTION) Motion: Approve as presented Motioned By: Terri Kaminski Seconded By: Patrick Kaiser Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Roll Call Vote (Yes 9, No 0, Abstained 0) B. Appointment of Treasurer/Finance Director. The Village Board may convene into closed session pursuant to Wis. Stat. § 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction Page 4 or exercises responsibility and then may reconvene into open session to take such action as it deems appropriate. Motion: Approve the Appointment of Lisa Davis as the Village of Germantown Treasurer/Finance Director at the stated salary of $128,000 as presented Motioned By: Terri Kaminski Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Roll Call Vote (Yes 9, No 0, Abstained 0) XI. ADJOURNMENT: Village President Soderberg adjourned the Village Board meeting at 7:41 PM. From: crb crb To: Comments Subject: Fw COMMENTS-VB MEETING 6-15-26 Date: Monday, June 15, 2026 8:49:43 AM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, We still have concerns item "A" in new business. We would like to hear answers to how PORT WASHINGTON PUBLIC SAFFETY can build a new building for $32 millions for a combine building for the 2 departments? This owner's company was the one who kept on bring it up. Also, why is it that they are pushing this to be approved before the new administer Matthew starts on 6-22-26? What is the "RUSH"? Please explain. Please don't say the increase of prices either. Why can't it wait until the next V.B. Meeting in July 2026? We attached our email from 6-2-26 with our concerns then. Please reread the email. Still waiting for answers from anyone on these concerns. PLEASE REALLY THINK BEFORE YOU VOTE ON THIS! PLEASE REMEMBER TOO, NOT EVERYONE INCOME AND OR BUDGET IS THE SAME AS THE MEMBERS OF THE BOARD AND OR THE VILLAGE EMPLOYEES. We aren't saying they don't need a new building. BUT Is this the right location for the police department? The right time? Still paying off the DPW BUILDING! Also, if Port Washington can do a combine building for the 2 departments. Then why can't Germantown do the same? They did it for $32 millions vs $35 millions for one ! Last question does PORT have "ALL THE BELLS AND WHISTLES" that the Germantown Police Dept. is demanding in this new building? Don't say it is location for the building either concerning the 2 departments. There is always the OLD FLOWER SOURCE PROPERTY. It has water and sewer already! That is a real big savings!!!! We NEVER hear anything about the "SAFE ROOM" being at the new police building. Also, this should be located on a "MEQUON RD AND OR PILGRIM RD", not at the OLD DPW AREA! Just because the village can "borrow more money", is that the right thing to do now? How will this effect each and resident in the village? We will be watching and listening. We expect to answers to all the questions too. Thank you for your time! The Schneider's From: crb crb <cash2u@outlook.com> Sent: Tuesday, June 2, 2026 9:50 AM To: Chief Merten <pmerten@germantownpolicewi.gov> <pmerten@germantownpolicewi.gov>; John Delain <jdelain@germantownwi.gov>; Bob Soderberg <bsoderberg@germantownwi.gov>; Terri Kaminski <tkaminski@germantownwi.gov>; Scott Hefle <shefle@germantownwi.gov>; Meg Cutts <mcutts@germantownwi.gov>; jstout@germantownwi.gov <jstout@germantownwi.gov>; Robert Warren <rwarren@germantownwi.gov>; Jolene Pieper <jpieper@germantownwi.gov>; Jan Miller <jmiller@germantownwi.gov>; Patrick Kaiser <pkaiser@germantownwi.gov>; Mitch Reynolds <mreynolds@germantownwi.gov> Subject: QUESTIONS ON NEW POLICE BUILDING Hello, After listening to the guest speaking who you want the village to hire as the OWNERS REPRESNTATION. We have some questions as residents/ taxpayers that we need to ask directly of you. First, we understand the person who was speaking was a "resident" in Germantown. No problem. But he should leave it as that, and NOT get upset and express himself at that time. IT WAS NOT A PUBLIC HEARING! VERY UNFAIR, IF ANYONE ELSE WANED TO SPEAK UP AT THAT TIME! Very NONPROFESSIONAL by them. Yes, they did apologize but still wrong! YES, the residents understand the longer it takes to get the "DUCKS IN A ROW-THE MORE IT WILL COST" WE ARE NOT STUPID!! PLEASE REMEMBER-by-passing committee again and department making the decisions, not following "proper procedures" once again! It was to hear about the presentation. They keep on bring up PORT WASHINTON NEW PUBLIC SAFETY BUILDING. We have questions on this vs GERMANTOWN. The building the same size as Germantown wants. CORRECT? They will have approximately 75 people's houses in their building-police and fire. Germantown has 49 police department employees and the fire would have on staff for duty 7 to 8 fire employees. CORRECT? So, if they are building their new PUBLIC SAFETY BUILDING for $32 millions. WHY - can't Germantown do the same? Yes, we are not happy with the old DPW site. Due to extra cost for water and sewer and blasting for the bedrocks and anything else we forgot! NOT ON MEQUON ROAD EITHER! CENTRAL LOCATION!!! BUT If you could make this a JOINT PUBLIC SAFETY BUILDING, MAYBE WE MIGHT BE ON BOARD FOR THIS TO HAPPEN. Then in the future makes "smaller sight for a "future fire house" Yes, we know it was said it is TOO CLOSE to the other firehouse BUT if you could put this together for the BUDGET OF MAYBE $35 millions and or less!!! JUST MAYBE WE GET ON BOARD FOR THAT!!! The president and fire chief is speaking of another new fire house already in years or less! Then to have it on the PUBLC SAFETY COMMITTE ALREADY! UNREAL! You can't agree on 2 items going on now! How much more will that be, talking already about MAKING IT THE NEW HEADQUATERS FOR THE FIRE DEPT! Think again! It is also coming across, the 2 chiefs "prefer" to have their own headquarters! Is the department going to be paying out of their own pockets for this? NOPE! ONCE AGAIN, THE TAXPAYERS WILL BE PAYING FOR IT! Or IT MIGHT COME FROM THE EMS COUNTY PROJECT? WHO KNOWS????? Will this be another DISPTACH ISSUE? How long it took! Still not fully staffed at dispatch either! SAD BUT TRUE! Where do you think the residents will be pulling this money together from? You really don't want us to tell what we really want to say! Can say MORE TAXES FOR SURE! Maybe, we should have the voters vote on the new buildings and all the wants and needs. You know how that will turn out. Just so you know, WE ARE NOT AGAINST PUBLIC SAFTEY. But you all forget who is paying for your wants and needs! Plus, salaries and benefits' too It has to be a "HAPPY BALANCE " for the TAXPAYERS and the departments. This is not coming across this way at all! VERY UNHAPPY BALANCE AS OF NOW!!!!! Also, all public safety rules should be the same for all involved. Not bend the rules to fit their needs. You want our support. Then we would like replies back on this topic. And If we don't, we will keep on coming back to get answers to the all questions! Thank you again for your time! The Schneider's P.S. It was said LOUD AND CLEAR-why do the residents even say anything anymore, because you just do want whatever you want, when you want. Well, you will still hear from us! You don't want to hear from all the time. Then do the right thing!