Village Board — Agenda Packet

MEETING: REGULAR MEETING OF THE VILLAGE BOARD DATE & TIME: Monday, June 1, 2026 at 7:00 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road Any member of the body and/or citizen may attend the meeting virtually through the WebEx platform, Meeting #:2551 455 8667 Password: ywM4qU5krp2 which can be accessed by phone at 408-418-9388 or by clicking the link below: https://villageofgermantown.my.webex.com/villageofgermantown.my/j.php?MTID=m49bcd70fc98c6f1696315d2744b3586a Citizens not wishing to attend the meeting personally or virtually may submit any public comments by sending an email to comments@germantownwi.gov by 4 p.m. on the day of the meeting so that it can be provided to the members of the body for their consideration. Previously recorded VillageBoard Meeting Videos can be viewed at https://www.youtube.com/channel/UCOYp0EgELzTCa9X_iCohyhQ AGENDA I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. II. ROLL CALL: III. PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE: IV. PRESIDENT’S REPORT: V. ANNOUNCEMENTS OF FORTHCOMING EVENTS OF PUBLIC INTEREST / COMMITTEE AND DEPARTMENT REPORTS: A. Report on Village Center Community Engagement Efforts VI. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. VII. CONSENT AGENDA: A. May 18, 2026, Meeting Minutes (ACTION) B. Acceptance of Improvements - Water Main Extension for Green Bay Packaging at Holy Hill Road (ACTION) VIII. UNFINISHED BUSINESS: IX. PUBLIC HEARINGS: X. NEW BUSINESS: A. Intergovernmental Agreement with Washington County for Contracted IT Services. (DISCUSSION / ACTION) B. 2026-2027 Junk Dealer Establishment Renewal Application: Waste Management, W132N10487 Grant Dr (ACTION) Page 1 of 174 VILLAGE BOARD AGENDA June 1, 2026 Page 2 C. Producer Full-Service Retail Sales Application: Old Germantown LLC for Hops & Hounds event on July 10, 2026, at Homestead Hollow County Park (ACTION) D. Application for Appointment of Successor Agent: Aldi #67, N96W18838 County Line Rd; Agent for Consideration: Theresa Reiger (ACTION) E. 2026-2027 Alcohol Beverage License Renewal Applications (ACTION) F. 2026-2027 Outside Premise Extension Renewal Applications (ACTION) G. 2026-2027 Outdoor Entertainment Permit Applications for Annual Events (ACTION) H. EKM Moose Lodge #1238, Agent for Royal Order of Moose, Property Owner, at W198 N10217 Appleton Avenue - Application to amend Conditional Use Permit No. 07-2011 to revise restrictions on overnight camping on the Moose Lodge property from April 15 through October 15 annually. (ACTION) I. Ruekert & Mielke, Agent for F Street Germantown LLC, Property Owner. Certified Survey Map (CSM) to divide an existing 37-acre parcel into (2) parcels to accommodate Phase 2 of an industrial development. Property is located at N104W12659 Donges Bay Road in the Town 9 Business Park. (ACTION) J. Contract award to MC Group, LLC for Owners Representation services related to the Police Department building project. (ACTION) K. Presentation on Countywide EMS Services (PRESENTATION AND DISCUSSION) XI. ADJOURNMENT: UPON REASONABLE NOTICE, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, please contact the Village Clerk at (262)250-4745 at least 2 days prior to the meeting. Notice is hereby given that a possible quorum of other boards, committees, and/or commissions may attend this meeting to gather information about an item over which they have decision-making responsibility. This may constitute a meeting of these bodies per State ex rel. Badke v Greendale Village Board, even though these bodies will not take formal action at this meeting. Page 2 of 174 MEETING: REGULAR MEETING OF THE VILLAGE BOARD DATE AND TIME: Monday, May 18, 2026 7:00 PM LOCATION: Germantown Vi llage Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. Village President Bob Soderberg called the Village Board meeting to order at 7:11 PM. II. ROLL CALL: Prese nt: Trustee Robert Warren, Trustee Meg Cutts, Trustee Scott Hefle, Trustee Jan Miller, Trustee Patrick Kaiser, Trustee Jolene Pieper, Trustee Jim Stout, Trustee Terri Kaminski, Village President Bob Soderberg Also Present: Interim Village Administrator Mitch Reynolds, Village Attorney Brian Sajdak, Village Clerk Donna Ott, Public Works Director Tim Zimmerman, Park and Recreation Director Gil Standridge III. PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE: IV. PRESIDENT’S REPORT: Villa ge President Soderberg spoke regarding his attendance at a Chief Elected Officials meeting, the Washington County Law Enforcement Memorial Service, and Maifest; the community engagement survey for the Village Center District; 4th of July plans; and items on tonight's Village Board agenda. V. ANNOUNCEMENTS OF FORTHCOMING EVENTS OF PUBLIC INTEREST / COMMITTEE AND DEPARTMENT REPORTS: Trustee Kaminski announced the upcoming Public Works & Highways Committee meeting on June 3, 2026, at 5:30 PM. Trustee Cutts announced the upcoming Public Safety Committee meeting on June 1, 2026, at 6:00 PM, and the upcoming General Government & Finance Committee meeting on June 15, 2026, at 5:30 PM. Trustee Hefle announced the upcoming Economic Development Commission meeting on May 19, 2026, at 6:00 PM. DRAFT Page 3 of 174 Page 2 VI. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. Lynn Schauer Bednarz (W156N10121 Pawnee Ct) spoke regarding TIDs and Village Board decisions. Nancy Healy-Haney (W165N11084 Kings Ct) spoke regarding Consent Agenda Item M (2026 Road Program - Esquire Estates Reconstruction). Melanie Smythe (N140W17938 Cedar Ln) spoke regarding TID 8 and project delivery. VII. CONSENT AGENDA: Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Terri Kaminski Consent Agenda Item M removed by Trustee Pieper; Consent Agenda Item G removed by Trustee Hefle. Yes: Robert Warren, Meg Cutts, Scott Hefle, Jan Miller, Patrick Kaiser, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Roll Call Vote (Yes 9, No 0, Abstained 0) On consideration of Consent Agenda Item G: Yes: Robert Warren, Meg Cutts, Scott Hefle, Jan Miller, Patrick Kaiser, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Roll Call Vote (Yes 9, No 0, Abstained 0) Motion: Postpone Item M to first Village Board meeting in June Motioned By: Jolene Pieper Seconded By: Jan Miller Trustee Cutts called the question. Yes: Scott Hefle, Jan Miller, Jolene Pieper, Jim Stout No: Robert Warren, Meg Cutts, Patrick Kaiser, Terri Kaminski, Bob Soderberg Abstain: None DRAFT Page 4 of 174 Page 3 Motion Failed by Voice Vote (Yes 4, No 5, Abstained 0) Motion: Approve Item M as presented Motioned By: Terri Kaminski Seconded By: Meg Cutts Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jim Stout, Terri Kaminski, Bob Soderberg No: Scott Hefle, Jan Miller, Jolene Pieper Abstain: None Motion Carried by Roll Call Vote (Yes 6, No 3, Abstained 0) A. Meeting Minutes: May 4, 2026 (ACTION) B. One-Time/Special Event Outside Premise Extension Application for Metro Cigars, N102W19455 Willow Creek Way - June 7, 2026 12pm-5pm (ACTION) C. Temporary Class "B" Beer/"Class B" Wine Application for Post One Inc, 4th of July Celebration - July 4, 2026 (ACTION) D. Temporary Class "B" Beer/"Class B" Wine Application for Kiwanis of Germantown, Taste of Germantown - July 23, 2026 (ACTION) E. Application for Fireworks Permit for July 4, 2026, by Parks & Recreation Director Guilford Standridge (ACTION) F. Cardiac Monitor Repair Warranty / Service Contract (ACTION) G. Award of Contract for Construction Manager At-Risk services for the Fire Station Remodeling Project to CG Schmidt in an amount not to exceed $817,037 plus a 10% contingency. (ACTION) H. Well 7 Liner Installation and Contract Extension #1 with CTW in the amount of $136,555.00. (ACTION) I. Award of professional services agreement to Foth in the amount of $34,000.00 for Well 7 liner installation and pump replacement professional services. (ACTION) J. A Resolution Approving a Relocation Order – Division Road Reconstruction Project (ACTION) DRAFT Page 5 of 174 Page 4 K. A Resolution Approving a Relocation Order — Pleasant View Drive Reconstruction Project. (ACTION) L. Award Contract to Stark Pavement Corp. in the amount not to exceed $595,719.50 plus a 10% contingency for the 2026 Road Program - Heritage Hills Reconstruction. (ACTION) M. Award Contract to Payne & Dolan, Inc. in the amount not to exceed $1,105,237 plus a 10% contingency for the 2026 Road Program - Esquire Estates Reconstruction (ACTION) N. Award Contract to Harwood Engineering for Engineering Services - Site Plan Reviews on a time and materials basis in an amount not to exceed $15,000 (ACTION) O. Award Contract to Point Land Surveying for Pioneer Road Survey (ACTION) P. Agreement with WisDOT for STH 145 Improvements (ACTION) Q. Authorization to Purchase a 6” emergency bypass pump from Thompson Pump for the amount not to exceed $53,300. (ACTION) VIII. UNFINISHED BUSINESS: IX. PUBLIC HEARINGS: X. NEW BUSINESS: A. Request to Amend Operating Budget to Fund Additional Turf Maintenance Costs. (ACTION) Motion: Approve as presented Motioned By: Terri Kaminski Seconded By: Robert Warren Yes: Robert Warren, Meg Cutts, Scott Hefle, Jan Miller, Patrick Kaiser, Jim Stout, Terri Kaminski, Bob Soderberg No: Jolene Pieper Abstain: None Motion Carried by Roll Call Vote (Yes 8, No 1, Abstained 0) Motion: Act on Item F after Item A Motioned By: Scott Hefle DRAFT Page 6 of 174 Page 5 Seconded By: Jolene Pieper Yes: Robert Warren, Meg Cutts, Scott Hefle, Jan Miller, Patrick Kaiser, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) F. Appointment of Travis Broughton for Wastewater Superintendent / Recycling Coordinator for Department of Public Works Motion: Approve as presented Motioned By: Terri Kaminski Seconded By: Jolene Pieper Yes: Robert Warren, Meg Cutts, Scott Hefle, Jan Miller, Patrick Kaiser, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) B. Request to Update the List of Authorized Signers for Bank Documentation (ACTION) Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Terri Kaminski Yes: Robert Warren, Meg Cutts, Scott Hefle, Jan Miller, Patrick Kaiser, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) C. Professional Services Agreement with Innovative Public Advisors LLC for the provision of interim Finance Director staffing. (ACTION) Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Scott Hefle, Jan Miller, Patrick Kaiser, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None DRAFT Page 7 of 174 Page 6 Abstain: None Motion Carried by Roll Call Vote (Yes 9, No 0, Abstained 0) D. Request for Potential TID Incentive for a Prospective Tenant in the Gateway Corporate Park (TID 8) and Establishing a Policy for Handling Future Requests. The Village Board may convene into closed session pursuant to Wis. Stat. § 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session and then may reconvene in open session to take such action as it deems appropriate. (ACTION) Christian Tscheschlok, Executive Director of Economic Development Washington County (EDWC), spoke regarding this item. Motion: Enter into Closed Session for Item D Motioned By: Jan Miller Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Scott Hefle, Jan Miller, Patrick Kaiser, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) Motion: Enter into Closed Session for Item E Motioned By: Jolene Pieper Seconded By: Scott Hefle Yes: Robert Warren, Scott Hefle, Jan Miller, Patrick Kaiser, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: Meg Cutts Abstain: None Motion Carried by Roll Call Vote (Yes 8, No 1, Abstained 0) The Village Board entered into Closed Session at 8:21 PM, and began discussing Item E at 8:46 PM. E. Village Administrator Vacancy. The Village Board may convene into closed session pursuant to Wis. Stat. § 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and then may reconvene in open session to take such action as it deems appropriate. (ACTION) DRAFT Page 8 of 174 Page 7 Motion: Re-enter into Open Session at 9:02 PM Motioned By: Jolene Pieper Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Scott Hefle, Jan Miller, Patrick Kaiser, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried (Yes 9, No 0, Abstained 0) Motion: For Item D, Approve the proposed offer of incentive as presented Motioned By: Terri Kaminski Seconded By: Robert Warren Yes: Robert Warren, Meg Cutts, Scott Hefle, Patrick Kaiser, Jim Stout, Terri Kaminski, Bob Soderberg No: Jan Miller, Jolene Pieper Abstain: None Motion Carried by Roll Call Vote (Yes 7, No 2, Abstained 0) Motion: Refer the potential creation of a TID policy to the Economic Development Commission Motioned By: Terri Kaminski Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Scott Hefle, Jan Miller, Patrick Kaiser, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried (Yes 9, No 0, Abstained 0) Motion: For Item E, Confirm the appointment of, and the employment agreement with, Matthew J. Trebatoski Motioned By: Terri Kaminski Seconded By: Jolene Pieper Yes: Robert Warren, Meg Cutts, Scott Hefle, Jan Miller, Patrick Kaiser, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried (Yes 9, No 0, Abstained 0) XI. ADJOURNMENT: DRAFT Page 9 of 174 Page 8 Village President Soderberg adjourned the Village Board meeting at 9:07 PM. DRAFT Page 10 of 174 BUSINESS OF THE VILLAGE BOARD MEETING DATE: June 1, 2026 PLACEMENT: Action Item ITEM TITLE: Acceptance of Improvements - Water Main Extension for Green Bay Packaging at Holy Hill Road (ACTION) SUBMITTED BY: Kevin Driscoll, Village Engineer SUMMARY EXPLANATION: The Public Works and Highway Committee and Village Board entered into a Development Agreement with Green Bay Packaging to construct and extend water main based on the intergovernmental agreements between the Village of Germantown and the Village of Richfield. The Green Bay Packaging site development established an easement for future utility work from Rockfield Road to Holy Hill Road, and as part of their site development project water main was also constructed to a point 70-ft south of Holy Hill Road for a connection with the High Point Pass road project. This work was completed in 2025 where a pre-construction meeting was held with Village staff and the Contractor; the work was inspected; the punchlist is complete; and contributed capital records had a number of revisions and were recently finalized so they can be used by the Finance Department for the Water Utiltiy Continuing Property Records and Public Service Commission Annual Report. The inspection found this water main project in Holy Hill Road at the intersection with High Point Pass to be acceptably built per the site plans and specifications. The amount of work contributed by Briohn Builders for water system improvements totals $153,783.92. ATTACHMENT: 1. 8 - 2026-05-13_Acceptance of Improvements - GBP WM - exhibits STAFF RECOMMENDATION: Staff requests the Public Works and Highways Committee recommend to the Village Board approval to accept the improvements of the water main per the Development Agreement, as contributed capital constructed by Briohn Building Company and Wilkommen Contractors, and to pay a reimbursement to Briohn Builders $153,783.92 for water system improvements against account 45-408460-542800 Water Mains & Improvements ACTION BY COMMITTEE: A motion to support authorize staff and a vote “Aye” is in the affirmative to accept the improvements and payment. Page 11 of 174 April 20, 2026 Mr. Kevin R. Driscoll Village of Germantown N112 W17001 Mequon Rd. Germantown, WI 53022 RE: Green Bay Packaging – 16-inch extension south of Centerline and Water Piping Upsizing REV 4 Dear Kevin, The following cost summary below pertains to the installation of 87 linear feet of additional 16-inch water pipe south of the Holy Hill Road intersection, as well as the upsizing of 198 linear feet of 10-inch water piping to 16-inch water piping, to accommodate the Village of Germantown’s anticipated water infrastructure needs. This scope of work was carried out in coordination with the Green Bay Packaging project at N128W21600 Holy Hill Road, Germantown, Wisconsin. The 87 lineal feet of additional 16-inch water piping south of Holy Hill Rd includes the following scope of work: a. Civil Engineering and drawings b. Survey and staking c. Bore additional 16” water piping under Holy Hill Rd. d. Excavate for water main piping and associated connections and valves. e. Furnish and install WM 16” MJ Cross Connection. f. Furnish and install 16” C900 PVC water main with slurry backfill. g. Furnish and install 16” MJ Butterfly valve. h. Furnish and install all temporary and final asphalt patching associated with the water pipe extension across Holy Hill Rd. Upsizing 198 lineal foot water piping from 10-inch to 16-inch water piping north of Holy Hill Rd intersection includes the following scope of work: a. Furnish and install 16” C900 PVC water main with slurry backfill in lieu of 10” C900 PVC water main. b. Furnish and install 16” MJ Butterfly valve in lieu of 10’ MJ Butterfly valve. c. Furnish and install additional temporary and permanent asphalt patching on the upsized pipe section. Page 12 of 174 COST SUMMARY We propose to provide the above-mentioned additional work performed on site for the sum of ONE HUNDRED FIFTY-THREE THOUSAND SEVEN HUNDRED EIGHTY-THREE DOLLARS AND 92/100 ($153,783.92). We thank you for the opportunity to present this proposal. Sincerely, Brad Wondra Project Manager BRIOHN BUILDING CORPORATION Page 13 of 174 87 LINEAL FEET OF ADDITIONAL 16-INCH WATER PIPING SOUTH OF HOLY HILL ROAD COST SUMMARY: UPSIZING 198 LINEAL FOOT WATER PIPING FROM 10-INCH TO 16-INCH WATER PIPING NORTH OF HOLY HILL ROAD COST SUMMARY: Page 14 of 174 Accepted By: Kevin R. Driscoll Signature: ________________________________________ _________ Name: ____________________________________________ _____ Date: ___________________________________________ ______ Page 15 of 174 Contributed Capital Form - Development Name & Address:___Green Bay Packaging______ PSC 343 (Mains) WATER SANITARY SEWER Item Unit Quantity Cost 8” Main LF 323 $27,500 6” Lateral LF 0 $0 4’ Manhole EA 0 $0 PSC 345 (Services) Item Unit Quantity Cost 1.25” PE Service EA 0 $0 1.5” PE Service EA 0 $0 2” PE Service EA 0 $0 1.25” Copper Service EA 0 $0 1.5” Copper Service EA 0 $0 2” Copper Service EA 0 $0 4” PVC Service EA 0 $0 6” PVC Service EA 0 $0 8” PVC Service EA 0 $0 4” DI Service EA 0 $0 6” DI Service EA 0 $0 8” DI Service EA 0 $0 Curb Stop EA 0 $0 PSC 348 (Hydrants) Item Unit Quantity Cost Hydrant Assembly EA 1 $7,850 6” Hydrant Valve EA 1 $2,110 Agent Signature Date Agent Name (print) STORMWATER Item Unit Quantity Cost Catch Basin/Inlet EA 0 $0 3’ Manhole EA 0 $0 4’ Manhole EA 0 $0 5’ Manhole EA 0 $0 6” PVC Sump Line LF 0 $0 8” PVC Sump Line LF 0 $0 Sump Pump Collector Cleanout EA 0 $0 12” RCP Main LF 0 $0 15” RCP Main LF 118 $11,800 20” RCP Main LF 0 $0 24” RCP Main LF 94 $17,860 27” RCP Main LF 93 $18,600 36” RCP Main LF 0 $0 ROADS Item Unit Quantity Cost Street Excavation CY 1475 $37,250 Road Gravel Tons 1463 $7,475 Topsoil/Fine Grade SY 945 $8,505 Asphalt – Surface Tons 256 $19,500 Asphalt – Binder Tons 329 $26,320 Shouldering LS 0 $0 Street Signs EA 3 $375 Curb and Gutter LF 1166 $34,980 Guard Rail LF 341 $35,125 Department of Public Works Matt Mortwedt, Director Kevin Driscoll, Village Engineer N112 W17001 Mequon Rd, PO Box 337 engineering@germantownwi.gov 262 -250 -4721 Item Unit Quantity Cost 6” PVC Main LF 36 $2,250 8” HDPE Main LF 0 $0 10” PVC Main LF 223 $44,600 12” HDPE Main LF 0 $0 16” PVC Main LF 285 $102,748 16” HDPE Main LF 0 $0 8” Gate Valve EA 0 $0 12” Gate Valve EA 0 $0 16” Gate Valve EA 2 $15,692 Brad Wondra - Project Manager 3-18-2026 Page 16 of 174 K:\Projects\230010 - Germantown - Confidential Light Manufacturing User\BW\2026-03-18_Contributed Capital Tracking - bw REV 03.doc LIGHTING Item Unit Quantity Cost Poles EA 4 $7,869 Luminaires EA 4 $10,796 Bases EA 4 $1,700 Conduit – 2” LF 575 $6,885 Pull Boxes EA 9 $5,670 Page 17 of 174 BUSINESS OF THE VILLAGE BOARD MEETING DATE: June 1, 2026 PLACEMENT: Action Item ITEM TITLE: Intergovernmental Agreement with Washington County for Contracted IT Services. (DISCUSSION / ACTION) SUBMITTED BY: Mitch Reynolds, Administrator SUMMARY EXPLANATION: ATTACHMENT: 1. IT Services Change Summary 2. 2025 Capital Data Review 3. WC - Cost Analysis Breakdown Shared services 4. IT Shared Services Overview 5. WC - Professional Services Agreement Draft 6. WC - Current Map of Agreements STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 18 of 174 BUSINESS OF THE VILLAGE BOARD GERMANTOWN, WI MEETING DATE: June 1, 2026 AGENDA ITEM: Discussion/Action ITEM TITLE: Recommendation to contract IT services with Washington County SUBMITTED BY: Mitch Reynolds, Administrator SUMMARY EXPLANATION: The Village has contracted with Capital Data Inc. since October 2021. This transition was initiated in part after the Police Department requested replacing a retiring Communications Supervisor position with an IT Specialist position in February 2021. Previously, the Communications Supervisor was responsible for the research, design, implementation, maintenance, and management of all department technology, in addition to supervising dispatch operations. Prior to contracting with Capital Data, the Village relied on a part-time civilian contractor to provide technology support across all departments. While this arrangement provided limited assistance, it did not offer the consistent availability or department-focused oversight necessary to effectively manage the Village’s growing technology needs. As a result, many daily technical responsibilities have fallen to staff in addition to their primary duties. These responsibilities include troubleshooting system failures, coordinating with vendors, managing hardware and software issues, and working with Capital Data to maintain operational continuity. Currently, the Police Department employs a Systems Specialist who serves as a liaison between vendors and Capital Data. However, the increasing complexity of municipal technology—including records management systems, computer-aided dispatch (CAD), body- worn camera systems, squad technology, cybersecurity requirements, CJIS compliance, and network infrastructure—requires more direct and dedicated oversight than the current staffing structure can provide. Additionally, staff throughout all Village departments are experiencing increased technology- related demands that detract from their day-to-day operational responsibilities. Approving an IT service agreement with Washington County would: • Provide consistent onsite technical oversight and faster response times • Reduce operational disruptions and system downtime • Improve cybersecurity readiness and compliance • Allow staff to focus on supervisory and operational responsibilities • Create long-term stability in technology planning, budgeting, and implementation Technology is now central to every aspect of Village operations. Transitioning contracted IT services to Washington County would provide the Village with daily onsite Engineer and/or Administrator support. This adjustment is necessary to ensure the Village can operate efficiently, securely, and responsibly. Page 19 of 174 These services would benefit all Village departments by improving coordination, responsiveness, and overall operational efficiency. In 2025, the Village spent approximately $143,950 on support requests and infrastructure monitoring services through Capital Data. This amount does not include the significant staff time spent troubleshooting and addressing daily technology-related issues. Washington County will consider the expansion of IT Shared Services to the Village of Germantown over the coming months according to the following schedule: • May 21 – Public Works Committee: Policy to expand IT Shared Services • June 10 – County Board: Policy approval to expand IT Shared Services to Germantown • June 18 – Public Works Committee: Resolution and funding to expand IT Shared Services to Germantown and potentially other municipalities • July 8 – County Board: Resolution and funding approval for expanded IT Shared Services Thank you for your consideration of this request. ATTACHMENT: ORDINANCE___ RESOLUTION_____ OTHER__X__ RECOMMENDATION: Option A – Recommendation from the General Government and Finance Committee to proceed with 1 full-time contracted IT Service position for the police department. Option B - Recommendation to the Village Board, to move forward with 1.5 full-time contracted IT Service positions for entire village to Washington County once Washington County Board approves funding and a resolution. (July 8, 2026) Page 20 of 174 Microsoft Licensing 56,097.31$ Professional Services and Support 143,950.00$ Backup and Disaster Recovery 10,896.74$ Networking and Remote Services 8,563.04$ Networking and System Monitoring 11,432.00$ TOTAL IT SPEND 230,939.09$ 2025 Spend with Capital Data $56,097.31 , 24% $143,950.00 , 62% $10,896.74 , 5% $8,563.04 , 4% $11,432.00 , 5% IT Spend Breakdown Microsoft Licensing Professional Services and Support Backup and Disaster Recovery Networking and Remote Services Networking and System Monitoring Page 21 of 174 Description Sum of Extended Managed Services - Infrastructure Services $43,200.00 Managed Services - PC Install $22,320.00 Professional Services $9,550.00 Service Desk - T&M $68,880.00 Grand Total $143,950.00 Description Sum of Extended Exchange Online (Plan 1) $1,316.35 Exchange Online (Plan 1) for GCC - Police Department $1,316.60 Exchange Online (Plan 1) for GCC ELIT $564.00 Microsoft 365 G3 GCC $31,428.00 Microsoft 365 G3 GCC - Police Department $11,951.92 Microsoft Defender for Endpoint P2 $3,415.61 Microsoft G3 GCC $5,261.26 Microsoft G3 GCC - credit -$2,604.80 Microsoft G3 GCC - Police Department $2,393.60 Microsoft Intune Plan 1 $633.60 Office 365 Extra File Storage $421.16 Grand Total $56,097.31 Description Sum of Extended 30 TB Wasabi Reserved Capacity - 1 Year $2,675.80 Reserved Capacity Overage $14.60 Veeam $5,857.20 Veeam O365 $2,349.14 Grand Total $10,896.74 Description Sum of Extended FortiAuthenticator - 3 Year $1,000.00 Fortigate-71G Hard plus 3 year FortiCare $3,695.60 FortiToken Mobile - 10 User $2,167.44 VM Base License FortiAuthenticator VM Upgrade License $1,700.00 Grand Total $8,563.04 Description Sum of Extended LogicMonitor SaaS Subscription $5,231.00 Solarwinds SaaS Subscription $6,201.00 Grand Total $11,432.00 NETWORK AND SYSTEM MONITORING SaaS SERVICE AND SUPPORT NETWORK AND REMOTE SERVICES BACKUP AND DISASTER RECOVERY MICROSOFT CHARGES Page 22 of 174 Invoice Date Description QTY Unit Price Extended Service Support License/Hardware 66564 1/29/2025 Exchange Online (Plan 1) for GCC ELIT 35 $4.0000 $140.00 $140.00 66564 1/29/2025 Microsoft G3 GCC 74 $35.2000 $2,604.80 $2,604.80 66564 1/29/2025 Exchange Online (Plan 1) for GCC - Police Department 29 $4.0000 $116.00 $116.00 66564 1/29/2025 Microsoft G3 GCC - Police Department 34 $35.2000 $1,196.80 $1,196.80 66564 1/29/2025 Microsoft G3 GCC 1 $8.2000 $8.20 $8.20 66564 1/29/2025 Microsoft Intune Plan 1 8 $6.6000 $52.80 $52.80 66564 1/29/2025 Office 365 Extra File Storage 100 $0.2400 $24.00 $24.00 66971 2/20/2025 Exchange Online (Plan 1) for GCC ELIT 35 $4.0000 $140.00 $140.00 66971 2/20/2025 Microsoft G3 GCC - credit 74 -$35.2000 -$2,604.80 -$2,604.80 66971 2/20/2025 Exchange Online (Plan 1) for GCC - Police Department 29 $4.0000 $116.00 $116.00 66971 2/20/2025 Microsoft G3 GCC - Police Department 34 $35.2000 $1,196.80 $1,196.80 66971 2/20/2025 Microsoft G3 GCC 10 $35.2000 $352.00 $352.00 66971 2/20/2025 Microsoft G3 GCC 30 $34.7700 $1,043.10 $1,043.10 66971 2/20/2025 Microsoft G3 GCC 36 $34.8100 $1,253.16 $1,253.16 66895 2/20/2025 Microsoft 365 G3 GCC 78 $36.0000 $2,808.00 $2,808.00 66895 2/20/2025 Microsoft Intune Plan 1 8 $6.6000 $52.80 $52.80 66895 2/20/2025 Office 365 Extra File Storage 150 $0.2400 $36.00 $36.00 66895 2/20/2025 Office 365 Extra File Storage 50 $0.0232 $1.16 $1.16 67303 3/17/2025 Microsoft 365 G3 GCC 78 $36.0000 $2,808.00 $2,808.00 67303 3/17/2025 Microsoft Defender for Endpoint P2 63 $5.1999 $327.59 $327.59 67303 3/17/2025 Microsoft Intune Plan 1 8 $6.6000 $52.80 $52.80 67303 3/17/2025 Office 365 Extra File Storage 150 $0.2400 $36.00 $36.00 67303 3/17/2025 Microsoft Defender for Endpoint P2 63 $1.1142 $70.19 $70.19 67212 3/19/2025 Exchange Online (Plan 1) for GCC ELIT 35 $4.0000 $140.00 $140.00 67212 3/19/2025 Exchange Online (Plan 1) for GCC - Police Department 29 $4.0000 $116.00 $116.00 67212 3/19/2025 Microsoft 365 G3 GCC - Police Department 34 $35.2000 $1,196.80 $1,196.80 67642 4/17/2025 Microsoft 365 G3 GCC 78 $36.0000 $2,808.00 $2,808.00 67642 4/17/2025 Microsoft Defender for Endpoint P2 63 $5.1999 $327.59 $327.59 67642 4/17/2025 Microsoft Intune Plan 1 8 $6.6000 $52.80 $52.80 67642 4/17/2025 Office 365 Extra File Storage 150 $0.2400 $36.00 $36.00 67692 4/17/2025 Exchange Online (Plan 1) for GCC ELIT 35 $4.0000 $140.00 $140.00 67692 4/17/2025 Exchange Online (Plan 1) for GCC - Police Department 29 $4.0000 $116.00 $116.00 67692 4/17/2025 Microsoft 365 G3 GCC - Police Department 35 $35.2000 $1,232.00 $1,232.00 67692 4/17/2025 Microsoft 365 G3 GCC - Police Department 11 $35.2000 $387.20 $387.20 67692 4/17/2025 Microsoft 365 G3 GCC - Police Department 24 $35.2000 $844.80 $844.80 67692 4/17/2025 Microsoft 365 G3 GCC - Police Department 34 -$35.2000 -$1,196.80 -$1,196.80 68040 5/16/2025 Exchange Online (Plan 1) 36 $4.2000 $151.20 $151.20 68040 5/16/2025 Microsoft 365 G3 GCC 78 $36.0000 $2,808.00 $2,808.00 68040 5/16/2025 Microsoft Defender for Endpoint P2 63 $5.1999 $327.59 $327.59 Page 23 of 174 68040 5/16/2025 Microsoft Intune Plan 1 8 $6.6000 $52.80 $52.80 68040 5/16/2025 Office 365 Extra File Storage 150 $0.2400 $36.00 $36.00 68124 5/21/2025 Exchange Online (Plan 1) for GCC ELIT 35 -$4.0000 -$140.00 -$140.00 68124 5/21/2025 Exchange Online (Plan 1) for GCC ELIT 14 $4.0000 $56.00 $56.00 68124 5/21/2025 Exchange Online (Plan 1) for GCC ELIT 22 $4.0000 $88.00 $88.00 68449 6/17/2025 Exchange Online (Plan 1) 37 $4.1999 $155.40 $155.40 68449 6/17/2025 Microsoft 365 G3 GCC 78 $36.0000 $2,808.00 $2,808.00 68449 6/17/2025 Microsoft Defender for Endpoint P2 63 $5.1999 $327.59 $327.59 68449 6/17/2025 Office 365 Extra File Storage 150 $0.2400 $36.00 $36.00 68449 6/17/2025 Exchange Online (Plan 1) 1 $0.1400 $0.14 $0.14 68449 6/17/2025 Microsoft 365 G3 GCC 2 $24.3870 $48.77 $48.77 68449 6/17/2025 Microsoft Defender for Endpoint P2 2 $3.5225 $7.05 $7.05 68449 6/17/2025 Microsoft 365 G3 GCC - Police Department 35 $37.8000 $1,323.00 $1,323.00 68449 6/17/2025 Exchange Online (Plan 1) for GCC - Police Department 29 $4.2000 $121.80 $121.80 68449 6/17/2025 Microsoft Intune Plan 1 8 $6.6000 $52.80 $52.80 68850 7/22/2025 Exchange Online (Plan 1) 37 $4.1999 $155.40 $155.40 68850 7/22/2025 Microsoft 365 G3 GCC 80 $36.0000 $2,880.00 $2,880.00 68850 7/22/2025 Microsoft Defender for Endpoint P2 65 $5.2000 $338.00 $338.00 68850 7/22/2025 Microsoft Intune Plan 1 8 $6.6000 $52.80 $52.80 68850 7/22/2025 Office 365 Extra File Storage 150 $0.2400 $36.00 $36.00 68850 7/22/2025 Exchange Online (Plan 1) for GCC - Police Department 29 $4.2000 $121.80 $121.80 68850 7/22/2025 Microsoft 365 G3 GCC - Police Department 1 $7.3200 $7.32 $7.32 68850 7/22/2025 Microsoft 365 G3 GCC - Police Department 36 $37.8000 $1,360.80 $1,360.80 69219 8/21/2025 Exchange Online (Plan 1) 37 $4.2000 $155.40 $155.40 69219 8/21/2025 Microsoft 365 G3 GCC 80 $36.0000 $2,880.00 $2,880.00 69219 8/21/2025 Microsoft Defender for Endpoint P2 65 $5.2000 $338.00 $338.00 69219 8/21/2025 Microsoft Intune Plan 1 8 $6.6000 $52.80 $52.80 69219 8/21/2025 Office 365 Extra File Storage 150 $0.2400 $36.00 $36.00 69219 8/21/2025 Exchange Online (Plan 1) for GCC - Police Department 29 $4.2000 $121.80 $121.80 69219 8/21/2025 Microsoft 365 G3 GCC - Police Department 36 $37.6000 $1,353.60 $1,353.60 69594 9/22/2025 Exchange Online (Plan 1) 38 $4.2000 $159.60 $159.60 69594 9/22/2025 Microsoft 365 G3 GCC 80 $36.0000 $2,880.00 $2,880.00 69594 9/22/2025 Microsoft Defender for Endpoint P2 65 $5.2000 $338.00 $338.00 69594 9/22/2025 Microsoft Intune Plan 1 8 $6.6000 $52.80 $52.80 69594 9/22/2025 Office 365 Extra File Storage 150 $0.2400 $36.00 $36.00 69594 9/22/2025 Exchange Online (Plan 1) for GCC - Police Department 29 $4.2000 $121.80 $121.80 69594 9/22/2025 Microsoft 365 G3 GCC - Police Department 36 $37.8000 $1,360.80 $1,360.80 69594 9/22/2025 Exchange Online (Plan 1) 1 $2.0322 $2.03 $2.03 70021 10/21/2025 Exchange Online (Plan 1) 41 $4.2000 $172.20 $172.20 70021 10/21/2025 Microsoft 365 G3 GCC 80 $36.0000 $2,880.00 $2,880.00 Page 24 of 174 70021 10/21/2025 Microsoft Defender for Endpoint P2 65 $5.2000 $338.00 $338.00 70021 10/21/2025 Microsoft Intune Plan 1 8 $6.6000 $52.80 $52.80 70021 10/21/2025 Office 365 Extra File Storage 150 $0.2400 $36.00 $36.00 70021 10/21/2025 Exchange Online (Plan 1) for GCC - Police Department 29 $4.2000 $121.80 $121.80 70021 10/21/2025 Microsoft 365 G3 GCC - Police Department 36 $37.8000 $1,360.80 $1,360.80 70021 10/21/2025 Exchange Online (Plan 1) 3 $2.7096 $8.13 $8.13 70417 11/20/2025 Exchange Online (Plan 1) 41 $4.2000 $172.20 $172.20 70417 11/20/2025 Microsoft 365 G3 GCC 80 $36.0000 $2,880.00 $2,880.00 70417 11/20/2025 Microsoft Defender for Endpoint P2 65 $5.2000 $338.00 $338.00 70417 11/20/2025 Microsoft Intune Plan 1 8 $6.6000 $52.80 $52.80 70417 11/20/2025 Office 365 Extra File Storage 150 $0.2400 $36.00 $36.00 70417 11/20/2025 Exchange Online (Plan 1) for GCC - Police Department 29 $4.2000 $121.80 $121.80 70417 11/20/2025 Microsoft 365 G3 GCC - Police Department 36 $37.8000 $1,360.80 $1,360.80 70417 11/20/2025 Microsoft 365 G3 GCC 1 $23.2258 $23.23 $23.23 70753 12/18/2025 Exchange Online (Plan 1) 43 $4.1999 $180.60 $180.60 70753 12/18/2025 Microsoft 365 G3 GCC 81 $36.0000 $2,916.00 $2,916.00 70753 12/18/2025 Microsoft Defender for Endpoint P2 65 $5.2000 $338.00 $338.00 70753 12/18/2025 Microsoft Intune Plan 1 8 $6.6000 $52.80 $52.80 70753 12/18/2025 Office 365 Extra File Storage 150 $0.2400 $36.00 $36.00 70753 12/18/2025 Exchange Online (Plan 1) for GCC - Police Department 29 $4.2000 $121.80 $121.80 70753 12/18/2025 Microsoft 365 G3 GCC - Police Department 36 $37.8000 $1,360.80 $1,360.80 70753 12/18/2025 Exchange Online (Plan 1) 2 $2.0322 $4.06 $4.06 66389 1/1/2025 LogicMonitor SaaS Subscription 52 $8.0000 $416.00 $416.00 66389 1/1/2025 Solarwinds SaaS Subscription 112 $4.5000 $504.00 $504.00 66733 2/1/2025 LogicMonitor SaaS Subscription 52 $8.0000 $416.00 $416.00 66733 2/1/2025 Solarwinds SaaS Subscription 107 $4.5000 $481.50 $481.50 67094 3/1/2025 LogicMonitor SaaS Subscription 52 $8.0000 $416.00 $416.00 67094 3/1/2025 Solarwinds SaaS Subscription 113 $4.5000 $508.50 $508.50 67488 4/1/2025 LogicMonitor SaaS Subscription 52 $8.0000 $416.00 $416.00 67488 4/1/2025 Solarwinds SaaS Subscription 121 $4.5000 $544.50 $544.50 67890 5/1/2025 LogicMonitor SaaS Subscription 53 $8.0000 $424.00 $424.00 67890 5/1/2025 Solarwinds SaaS Subscription 121 $4.5000 $544.50 $544.50 68259 6/1/2025 LogicMonitor SaaS Subscription 53 $8.0000 $424.00 $424.00 68259 6/1/2025 Solarwinds SaaS Subscription 121 $4.5000 $544.50 $544.50 68634 7/1/2025 LogicMonitor SaaS Subscription 54 $8.0000 $432.00 $432.00 68634 7/1/2025 Solarwinds SaaS Subscription 121 $4.5000 $544.50 $544.50 69017 8/1/2025 LogicMonitor SaaS Subscription 54 $8.0000 $432.00 $432.00 69017 8/1/2025 Solarwinds SaaS Subscription 129 $4.5000 $580.50 $580.50 69366 9/1/2025 LogicMonitor SaaS Subscription 53 $8.0000 $424.00 $424.00 69366 9/1/2025 Solarwinds SaaS Subscription 128 $4.5000 $576.00 $576.00 Page 25 of 174 69778 10/1/2025 LogicMonitor SaaS Subscription 53 $9.0000 $477.00 $477.00 69778 10/1/2025 Solarwinds SaaS Subscription 128 $4.5000 $576.00 $576.00 70204 11/1/2025 LogicMonitor SaaS Subscription 53 $9.0000 $477.00 $477.00 70204 11/1/2025 Solarwinds SaaS Subscription 89 $4.5000 $400.50 $400.50 70538 12/1/2025 LogicMonitor SaaS Subscription 53 $9.0000 $477.00 $477.00 70538 12/1/2025 Solarwinds SaaS Subscription 88 $4.5000 $396.00 $396.00 66380 1/1/2025 Managed Services - Infrastructure Services 1 $3,600.0000 $3,600.00 $3,600.00 66724 2/1/2025 Managed Services - Infrastructure Services 1 $3,600.0000 $3,600.00 $3,600.00 67085 3/1/2025 Managed Services - Infrastructure Services 1 $3,600.0000 $3,600.00 $3,600.00 67479 4/1/2025 Managed Services - Infrastructure Services 1 $3,600.0000 $3,600.00 $3,600.00 67881 5/1/2025 Managed Services - Infrastructure Services 1 $3,600.0000 $3,600.00 $3,600.00 68250 6/1/2025 Managed Services - Infrastructure Services 1 $3,600.0000 $3,600.00 $3,600.00 68625 7/1/2025 Managed Services - Infrastructure Services 1 $3,600.0000 $3,600.00 $3,600.00 69008 8/1/2025 Managed Services - Infrastructure Services 1 $3,600.0000 $3,600.00 $3,600.00 69357 9/1/2025 Managed Services - Infrastructure Services 1 $3,600.0000 $3,600.00 $3,600.00 69769 10/1/2025 Managed Services - Infrastructure Services 1 $3,600.0000 $3,600.00 $3,600.00 70195 11/1/2025 Managed Services - Infrastructure Services 1 $3,600.0000 $3,600.00 $3,600.00 70529 12/1/2025 Managed Services - Infrastructure Services 1 $3,600.0000 $3,600.00 $3,600.00 66948 2/20/2025 Veeam 51 $9.0000 $459.00 $459.00 66948 2/20/2025 Veeam O365 146 $1.3000 $189.80 $189.80 67248 3/24/2025 Veeam 51 $9.0000 $459.00 $459.00 67248 3/24/2025 Veeam O365 146 $1.3000 $189.80 $189.80 67731 4/17/2025 Veeam 52 $9.0000 $468.00 $468.00 67731 4/17/2025 Veeam O365 146 $1.3000 $189.80 $189.80 68108 5/21/2025 Veeam 51 $9.0000 $459.00 $459.00 68108 5/21/2025 Veeam O365 146 $1.3000 $189.80 $189.80 68505 6/20/2025 Veeam 51 $9.0000 $459.00 $459.00 68505 6/20/2025 Veeam O365 146 $1.3000 $189.80 $189.80 68761 7/15/2025 Veeam 53 $9.4500 $500.85 $500.85 68761 7/15/2025 Veeam O365 146 $1.3700 $200.02 $200.02 69120 8/13/2025 Veeam 53 $9.4500 $500.85 $500.85 69120 8/13/2025 Veeam O365 146 $1.3700 $200.02 $200.02 69498 9/17/2025 Veeam 53 $9.4500 $500.85 $500.85 69498 9/17/2025 Veeam O365 146 $1.3700 $200.02 $200.02 69949 10/16/2025 Veeam 56 $9.4500 $529.20 $529.20 69949 10/16/2025 Veeam O365 146 $1.3700 $200.02 $200.02 70314 11/13/2025 Veeam 55 $9.4500 $519.75 $519.75 70314 11/13/2025 Veeam O365 146 $1.3700 $200.02 $200.02 70854 12/22/2025 Veeam 55 $9.4500 $519.75 $519.75 70854 12/22/2025 Veeam O365 146 $1.3700 $200.02 $200.02 Page 26 of 174 71245 1/26/2026 Veeam 51 $9.4500 $481.95 $481.95 71245 1/26/2026 Veeam O365 146 $1.3700 $200.02 $200.02 66967 2/20/2025 Service Desk - T&M 48 $120.0000 $5,760.00 $5,760.00 67207 3/19/2025 Service Desk - T&M 43 $120.0000 $5,160.00 $5,160.00 67689 4/17/2025 Service Desk - T&M 57 $120.0000 $6,840.00 $6,840.00 68146 5/21/2025 Service Desk - T&M 48 $120.0000 $5,760.00 $5,760.00 68376 6/23/2025 Service Desk - T&M 37 $120.0000 $4,440.00 $4,440.00 68902 7/23/2025 Service Desk - T&M 42 $120.0000 $5,040.00 $5,040.00 69262 8/22/2025 Service Desk - T&M 40 $120.0000 $4,800.00 $4,800.00 69659 9/22/2025 Service Desk - T&M 57 $120.0000 $6,840.00 $6,840.00 70048 10/21/2025 Service Desk - T&M 57 $120.0000 $6,840.00 $6,840.00 70461 11/21/2025 Service Desk - T&M 62 $120.0000 $7,440.00 $7,440.00 70873 12/22/2025 Service Desk - T&M 49 $120.0000 $5,880.00 $5,880.00 71263 1/26/2026 Service Desk - T&M 34 $120.0000 $4,080.00 $4,080.00 66783 2/7/2025 Professional Services 1 $7,200.0000 $7,200.00 $7,200.00 66783 2/7/2025 VM Base License FortiAuthenticator VM Upgrade License 1 $1,700.0000 $1,700.00 $1,700.00 66783 2/7/2025 FortiAuthenticator - 3 Year 1 $1,000.0000 $1,000.00 $1,000.00 66783 2/7/2025 FortiToken Mobile - 10 User 1 $684.0000 $684.00 $684.00 66596 3/31/2025 30 TB Wasabi Reserved Capacity - 1 Year 1 $2,675.8000 $2,675.80 $2,675.80 67563 4/29/2025 Professional Services 1 $2,350.0000 $2,350.00 $2,350.00 67563 4/29/2025 Fortigate-71G Hard plus 3 year FortiCare 2 $1,847.8000 $3,695.60 $1,847.80 68484 7/8/2025 FortiToken Mobile - 10 User 2 $741.7200 $1,483.44 $1,483.44 69608 9/18/2025 Reserved Capacity Overage 1 $14.6000 $14.60 $14.60 68686 11/30/2025 Managed Services - PC Install 62 $360.0000 $22,320.00 $22,320.00 Page 27 of 174 Page 28 of 174 Washington County IT Shared Services Overview of Services Dr. Joel Woppert, Director of Information Technology 12-30-2024 Page 29 of 174 This page is intentionally left blank. Page 30 of 174 Contents Washington County IT Shared Services Overview ................................ ........................ 3 History ................................ ................................ ................................ ................. 3 How it works ................................ ................................ ................................ ......... 3 IT Shared Service Offerings ................................ ................................ ........................ 3 Per User Services ................................ ................................ ................................ .. 3 Firewall Services ................................ ................................ ................................ ... 4 Network Services ................................ ................................ ................................ .. 4 Virtual Server Services ................................ ................................ ........................... 4 Physical Server Services ................................ ................................ ........................ 5 Workstation and Laptop Services ................................ ................................ ........... 5 Other Services ................................ ................................ ................................ ...... 5 Supported Hardware and Service Offerings ................................ ................................ . 6 Software/Operating Systems/Services ................................ ................................ .... 6 Firewall Technologies................................ ................................ ............................. 6 Server/Computer Hardware ................................ ................................ ................... 6 Applications................................ ................................ ................................ .......... 7 Network Equipment ................................ ................................ ............................... 7 Best Effort Support for Non-Supported Hardware, Applications, and Services ............ 7 Required Support Contracts ................................ ................................ ................... 7 Service Level Agreements (SLA’s) ................................ ................................ ............... 8 Washington County IT Shared Services SLA ................................ ............................. 8 Professional Services Agreement (Example)................................ .............................. 10 Contact Information for Follow Up Questions ................................ ............................ 13 Page 31 of 174 Washington County IT Shared Services Overview History Consistent with the decade long goal of seeking opportunities to facilitate government shared services and consolidation, in 2023, the Washington County Board passed resolution 26 which authorized the Washington County Information Technology Department to provide information technology (IT) services to the Village of Kewaskum as part of the shared revenue of the county sales tax. The Washington County Board supported the sharing of services among municipalities to create efficiencies of local government, in which they see value in the county providing IT as a means by which such efficiencies can be created. This agreement includes providing assistance with the purchasing, licensing, and installation of software, cybersecurity, help desk support, disaster recovery, hardware, backup, internal infrastructure, communications systems including Internet and voice and overall assistance with any issues relating to information technology. How it works This service will be funded within the county’s Shared Revenue Grant Program, which will be administered in the following way: On a biannual basis, the county will invoice the municipalities for the actual cost of providing services under the contract. The invoice will show an offsetting credit, bringing the amount owed to zero. The municipality will need to act to approve the invoice and accept the grant offset. In addition to the services covered under the Shared Revenue Grant Program, the municipalities are responsible for any software licensing and equipment costs such as Microsoft licensing and physical computers. Any of these items that are not directly charged to the Village will be invoiced separately. IT Shared Service Offerings Per User Services Services include: ➢ New User Setup in Active Directory and other applications o Creating accounts o Setting up shared folders o Configuration of security groups o Email/Office 365 Configuration ➢ Removal of permissions for former employees ➢ Assistance with setup of user end devices Page 32 of 174 o Cell phone o Tablet o Laptops o Desktop ➢ Support for user related help desk ticket incidents Firewall Services Services include: ➢ Management of firewall policies and rules o Adds, removes, and changes ➢ Software/Firmware Upgrades ➢ Annually review of firewall policies and rules ➢ Inventory of firewall devices ➢ Work on behalf of agency with manufacturer regarding bugs, recalls, and mechanical breakdowns Network Services Services include: ➢ Management of the following network devices: o Wireless Access Points (WAP) o Routers o Switches ➢ Manage and maintain network diagram ➢ Software/Firmware Upgrades when appropriate ➢ Inventory of all network devices ➢ Work on behalf of agency with manufacturer regarding bugs, recalls, and mechanical breakdowns Virtual Server Services Services include: ➢ Monthly/Quarterly Windows Service Patching ➢ Support for Virtual Host (vCenter, VMware, Hyper-V) ➢ Work on behalf of agency with software vendors regarding troubleshooting applications and performance. ➢ Consult and provide application development for automation and productivity enhancements. ➢ Server creation and migration assistance ➢ User ID, password, security, system and file permissions management. Page 33 of 174 Physical Server Services Services include: ➢ Monthly Windows Service Patching ➢ Select 3rd Party application patching ➢ Hardware support ➢ Maintain Windows image for rapid deployment and configuration ➢ New server setup o OS Installation (Windows Server 2022, 2025) o Authorized Third Party Applications installation o Vendor application installation Workstation and Laptop Services Services include: ➢ Monthly Windows Service Patching ➢ Select 3rd Party application patching ➢ Hardware support ➢ Maintain Windows image for rapid deployment and configuration ➢ New Desktop and Laptop setup o OS Installation (Windows 11) o Authorized Third Party Applications installation o Vendor application installation Other Services Services included: ➢ Monitoring Next-Generation Anti-virus software (Crowdstrike) ➢ IT Planning, strategy, and technology guidance. ➢ IT vendor management for technology vendors. ➢ Backup and Disaster Recovery assistance ➢ Onsite and remote technical support. Page 34 of 174 Supported Hardware and Service Offerings Supported hardware and services play a crucial role in maintaining the efficiency and reliability of IT operations. By standardizing the setups across the municipalities, the Washington County IT department can streamline their management processes, resulting in more effective troubleshooting and maintenance. Uniform setups ensure compatibility and reduce the complexities associated with managing diverse hardware and software configurations. This standardization also facilitates better inventory management, simplifies the deployment of updates and patches, and enhances the overall security posture by minimizing vulnerabilities that arise from inconsistent setups. Having uniform hardware and services allows Washington County’s IT professionals to focus on delivering high-quality support and innovations, thereby improving the user experience and organizational productivity. Software/Operating Systems/Services The following software, operating systems, and services are within the support offerings from Washington County IT. ➢ Microsoft Windows Active Directory ➢ Windows Server 2016, 2019, 2022, 2025 ➢ Microsoft Windows 11 ➢ iPhone, iPad ➢ Microsoft Office 365 ➢ VMware Firewall Technologies The following firewall technologies are within the support offerings from Washington County IT. ➢ Cisco Meraki ➢ Fortigate Server/Computer Hardware The following server and computer technologies are within the support offerings from Washington County IT. ➢ Dell ➢ HP ➢ Lenovo ➢ Synology Page 35 of 174 Applications The following common applications are within the support offerings from Washington County IT. ➢ Microsoft Office ➢ Tyler Munis ➢ QuickBooks ➢ Crowdstrike (Next Generation Anti-virus software) ➢ Veeam (Computer and Server Backup Software) Network Equipment The following network equipment are within the support offerings from Washington County IT. ➢ Cisco Meraki Switches ➢ Cisco Meraki Access Points ➢ Cisco Meraki Security Appliances ➢ Cisco Routers ➢ Cisco Catalyst Switches Best Effort Support for Non-Supported Hardware, Applications, and Services Best effort support for non-supported hardware, applications, and services involves providing assistance to the best of our ability, even though these items fall outside the scope of our official support guidelines. While we may not have detailed documentation or specialized expertise for such hardware and services, our team strives to troubleshoot issues, offer guidance, and suggest potential solutions based on general IT knowledge and experience. It's important to note that response times and resolution success rates may vary, as the lack of official support can present additional challenges. Our commitment to delivering exceptional service remains steadfast, and we aim to help users navigate their technical difficulties as effectively as possible, within the constraints of our resources. Required Support Contracts Having support contracts in place with manufacturers and vendors is essential for ensuring the seamless operation and maintenance of IT infrastructure. These contracts provide access to expert technical support, timely troubleshooting, and efficient resolution of hardware and software issues. By partnering with trusted vendors and manufacturers, organizations can benefit from proactive updates, patches, and upgrades, thereby minimizing downtime and enhancing overall system performance. Furthermore, support contracts often include service level agreements (SLAs) that guarantee response times and quality of service, offering peace of mind and reliability. These contracts are a strategic Page 36 of 174 investment that empowers IT departments to focus on their core responsibilities, knowing that they have a robust support system in place to address any technical challenges that may arise. Service Level Agreements (SLA’s) Service Level Agreements (SLAs) are critical agreements between service providers and their clients that define the expected level of service delivery. These agreements typically outline the specific services to be provided, performance metrics, response and resolution times, and the responsibilities of both parties. SLAs ensure that there is a clear understanding of the quality and efficiency standards to be met, fostering transparency and accountability. By establishing measurable goals and outlining the consequences for failing to meet these standards, SLAs help to maintain high levels of service quality and customer satisfaction. They also provide a framework for monitoring performance and making necessary improvements to meet evolving business needs. Typical Service Level Agreements (SLAs) for IT support often include the following key elements: Response Time: This defines how quickly the IT support team will acknowledge and begin addressing an issue after it has been reported. Resolution Time: This specifies the time frame within which the issue should be fully resolved. Availability: This outlines the hours during which support services are available. These elements help ensure that both the service provider and the customer have a clear understanding of the expectations and standards for IT support services. Washington County IT Shared Services SLA This Service Level Agreement (SLA) is made between Washington County IT and the municipalities. 1. Service Description The Washington County IT Department agrees to provide the following services: network management, cybersecurity, and IT support. The services will be provided in accordance with the terms and conditions outlined in this SLA. Page 37 of 174 2. Service Levels Response Time: Washington County IT will acknowledge and begin addressing reported issues within 2 hours during business hours (Monday to Friday, 8 AM to 4:30 PM). Resolution Time: Washington County IT will resolve critical issues within 24 hours and non-critical issues within 5 business days. Availability: Washington County IT will ensure that support services are available during business hours (Monday to Friday, 8 AM to 4:30 PM). 3. Performance Metrics Ticket Resolution Rate: Washington County IT will maintain a ticket resolution rate of 95% within the agreed resolution times. 4. Review and Monitoring The terms of this SLA will be reviewed annually, and both parties will have the opportunity to discuss and make necessary adjustments. 5. Termination Either party may terminate this SLA with a 30-day written notice. Upon termination, Washington County IT will ensure a smooth transition of services to the Customer or a new service provider. Page 38 of 174 Professional Services Agreement (Example) This Professional Services Agreement (“Agreement”) is entered into between Washington County (“County”) and (Town, Village, City) (“Town/Village/City”) pursuant to Wis. Stat. §66.0301 for the purpose of allowing the County’s Information Technology Department to provide Information Technology services to the (Town/Village/City) as set forth below and shall become effective on the date of the last signature to be affixed hereto. STATEMENT OF WORK County agrees to provide Information Technology Services (“Services”) to the (Town/Village/City) in accordance with terms and conditions set forth herein. Services shall include but shall not be limited to software security patches and firmware updates, operating system security patches, antivirus/anti-spam/spyware updates, virus monitoring and remediation services, web filtering services, server and network monitoring, security monitoring, working with third party vendors on software and hardware issues, and monitoring and testing server backups. The County shall be the exclusive provider of Services under this Agreement. The County agrees to employ industry standards in performing services under this Agreement consistent with the professional skills and care ordinarily provided by firms in the same profession under same and similar conditions. CONSIDERATION The (Town/Village/City) recognizes that the services provided by the County are valuable and worthwhile as it is anticipated that the standardization of technology and cost structure will allow for cost savings for the parties. It is anticipated that the sharing of services will result in price breaks the parties would not receive separately. The (Town/Village/City) recognizes that costs incurred by the County for personnel and equipment will be calculated and invoiced to the (Town/Village/City) at a rate of ($XXX) per month, and such expenses are eligible for a County Shared Revenue Grant of an equal amount which shall be approved no less than quarterly by the (Town/Village/City) Board. The (Town/Village/City) also recognizes that any material hardware or software costs beyond those needed to incorporate the (Town/Village/City) into County systems shall be invoiced and paid for by the (Town/Village/City). EQUIPMENT All software, hardware, and other materials required for the County to perform its obligations under this agreement shall be purchased and provided by the (Town/Village/City). In the event the County determines that additional software, hardware, or other materials are required to complete or perform services, it shall advise the Page 39 of 174 (Town/Village/City) in writing. The (Town/Village/City) agrees to reimburse the County for any purchases the County makes or costs the County incurs under this agreement provided that the County shall make no such purchases or incur such costs without the prior written consent of the (Town/Village/City). The (Town/Village/City) agrees to maintain service contracts with manufacturers and vendors for all information software and hardware. The (Town/Village/City) agrees to purchase hardware and maintain licensing to allow for the County to provide services. WARRANTY The County agrees to follow all manufacturer installation and service recommendations and practices. However, the County shall provide no warranties of any kind under this agreement. TERMINATION This Agreement shall remain in effect unless a party wishing to terminate provides thirty (30) days written notice of the intent to terminate. Either party may terminate this agreement for any reason by providing thirty (30) days written notice to the other party as follows: Washington County IT Dept. (Town/Village/City) 432 E. Washington Street (Street) West Bend, WI 53095 (City, State, Zip) NATURE OF RELATIONSHIP Nothing in this agreement shall be construed as creating a partnership or joint venture of any kind between the parties. When providing services under this agreement, employees of the County shall not be considered employees of the (Town/Village/City). INDEMNIFICATION AND INSURANCE Each party shall indemnify and hold harmless the other, their officers, agents, elected officials, and employees from any and all liability, obligation, damages, loss, costs, claims, or demands of any nature, including attorney fees, and costs arising directly or Page 40 of 174 indirectly from action taken, direction given, or omission made by the other party under this agreement. The County shall add the (Town/Village/City) to its cyber security insurance policy at no cost to the (Town/Village/City). The (Town/Village/City) shall add the County to its cyber security insurance policy at no cost to the County. IMMUNITY Nothing in this agreement shall constitute a waiver of either party's sovereign immunity, notice of claim procedures set forth in Chapter 893 of the Wisconsin statutes or any other protection afforded under the law. ENTIRE AGREEMENT The terms of this Agreement constitute the entire agreement of the parties as it relates to the subject matter herein. This Agreement may only be amended by a writing signed and dated by both parties. Any disputes arising that cannot be informally resolved to the satisfaction of the parties shall be heard in the Circuit Court of Washington County, Wisconsin. WASHINGTON COUNTY (Town/Village/City) ______________________________ ___________________________________ Josh Schoemann (Authorized Signer) County Executive (Title) Date___________________________ Date_______________________________ Page 41 of 174 Contact Information for Follow Up Questions If you have any questions about our services, please do not hesitate to reach out. We are here to assist you and ensure you have all the information you need. Your inquiries are important to us, and we are committed to providing prompt and comprehensive support. Contact: Dr. Joel Woppert Director of Information Technology Washington County (262) 335-4516 (office) (262) 343-2500 (mobile) Joel.Woppert@washcowisco.gov Page 42 of 174 PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement (“Agreement”) is entered into between Washington County (“County”) and Village of Germantown (“Village”) pursuant to Wis. Stat. §66.0301 for the purpose of allowing the County’s Information Technology Department to provide Information Technology services to the Village as set forth below and shall become effective on the date of the last signature to be affixed hereto. STATEMENT OF WORK County agrees to provide Information Technology Services (“Services”) to the Village in accordance with terms and conditions set forth herein. Services shall include but shall not be limited to software security patches and firmware updates, operating sys tem security patches, antivirus/anti-spam/spyware updates, virus monitoring and remediation services, web filtering services, server and network monitoring, security monitoring, working with third party vendors on software and hardware issues, and monitor ing and testing server backups. The County shall be the exclusive provider of Services under this Agreement. The County agrees to employ industry standards in performing services under this Agreement consistent with the professional skills and care ordinarily provided by firms in the same profession under same and similar conditions. CONSIDERATION The Village recognizes that the services provided by the County are valuable and worthwhile as it is anticipated that the standardization of technology and cost structure will allow for a cost savings for the parties. It is anticipated that the sharing of services will result in price breaks the parties would not receive separately. The Village recognizes that costs incurred by the County for personnel and equipment will be calculated and invoiced to the Village, and such expenses are eligible for a Count y Shared Revenue Grant of an equal amount which shall be approved no less than quarterly by the Village Board. The Village also recognizes that any material hardware or software costs beyond those needed to incorporate the Village into County systems shall be invoiced and paid for by the Village. EQUIPMENT All software, hardware, and other materials required for the County to perform its obligations under this agreement shall be purchased and provided by the Village. In the event the County determines that additional software, hardware, or other materials are required to complete or perform services, it shall advise the Village in writing. The Village agrees to reimburse the County for any purchases the County makes or costs the County incurs under this agreement provided that the County shall make no such purchases or incur such costs without the prior written consent of the Village. The Village agrees to maintain service contracts with manufacturers and vendors for all information software and hardware. The Village agrees to purchase hardware and maintain licensing to allow for the County to provide services. WARRANTY The County agrees to follow all manufacturer installation and service recommendations and practices. However, the County shall provide no warranties of any kind under this agreement. Page 43 of 174 2 TERMINATION This Agreement shall remain in effect unless a party wishing to terminate provides ninety (90) days written notice of the intent to terminate. Either party may terminate this agreement for any reason by providing ninety (90) days written notice to the other party as follows: Washington County IT Dept. Village of Germantown 432 E. Washington Street N112 W17001 Mequon Rd West Bend, WI 53095 Germantown, WI 53022 NATURE OF RELATIONSHIP Nothing in this agreement shall be construed as creating a partnership or joint venture of any kind between the parties. When providing services under this agreement, employees of the County shall not be considered employees of the Village. INDEMNIFICATION AND INSURANCE Each party shall indemnify and hold harmless the other, their officers, agents, elected officials, and employees from any and all liability, obligation, damages, loss, costs, claims, or demands of any nature, including attorney fees, and costs arising directly or indirectly from action taken, direction given, or omission made by the other party under this agreement. The County shall add the Village to its cyber security insurance policy at no cost to the Village. The Village shall add the County to its cyber security insurance policy at no cost to the County. IMMUNITY Nothing in this agreement shall constitute a waiver of either party's sovereign immunity, notice of claim procedures set forth in Chapter 893 of the Wisconsin statutes or any other protection afforded under the law. ENTIRE AGREEMENT The terms of this Agreement constitute the entire agreement of the parties as it relates to the subject matter herein. This Agreement may only be amended by a writing signed and dated by both parties. Any disputes arising that cannot be informally resolved to the satisfaction of the parties shall be heard in the Circuit Court of Washington County, Wisconsin. WASHINGTON COUNTY VILLAGE OF GERMANTOWN ______________________________ ___________________________________ Josh Schoemann Bob Soderburg County Executive Village President Date___________________________ Date_______________________________ Page 44 of 174 Page 45 of 174 BUSINESS OF THE VILLAGE BOARD MEETING DATE: June 1, 2026 PLACEMENT: Action Item ITEM TITLE: 2026-2027 Junk Dealer Establishment Renewal Application: Waste Management, W132N10487 Grant Dr (ACTION) SUBMITTED BY: SUMMARY EXPLANATION: ATTACHMENT: 1. Waste Management Renewal_Redacted STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 46 of 174 Page 47 of 174 Page 48 of 174 BUSINESS OF THE VILLAGE BOARD MEETING DATE: June 1, 2026 PLACEMENT: Action Item ITEM TITLE: Producer Full-Service Retail Sales Application: Old Germantown LLC for Hops & Hounds event on July 10, 2026, at Homestead Hollow County Park (ACTION) SUBMITTED BY: Kasie Miller, Chief Deputy Clerk SUMMARY EXPLANATION: Effective May 1, 2024, 2023 Wisconsin Act 73 authorizes eligible producers (manufacturers, rectifiers, wineries, and breweries) to make full-service retail sales at their production premises and up to three off-site retail outlets. Old Germantown LLC submitted to the Clerk's Office AB-105 Producer Full-Service Retail Sales Application and is requesting approval of Unlimited Transfer Full-Service Retail Outlet to sell beer at the Hops & Hounds event on July 10, 2026, from 4:00PM- 8:00PM at Homestead Hollow County Park. The Village must fill out Part G of the application and return to the Applicant prior to the Applicant's submittal to the Wisconsin Department of Revenue's Division of Alcohol Beverages (DAB) for review/approval. For Part G, Question 1: we as the municipality are allowed to limit the scope of what the business sells (ex. if they sell beer, wine, and liquor, but we only want them to sell beer, we can limit their offerings.) For Part G, Question 2: we as the municipality can limit other activities, such as operating hours. The State DAB conducts the background checks on the applicant and verifies the business is allowed to hold the requested type of license prior to issuance. The Germantown Police and Fire Departments reviewed the application and recommended approval. Additionally, the State DAB has provided additional information/faq's to assist municipalities as this form is still relatively new: What is the difference between a fixed and unlimited transfer full-service retail outlet? Fixed full-service retail outlets may be transferred from one location to another once per year. Unlimited transfer full-service retail outlets may be transferred an unlimited number of times in a year. Only one of a producer’s full-service retail outlets may be transferred without limitation on frequency. Can a municipality limit authorized sales at a full-service retail outlet? Yes, a municipality can limit authorized sales at a full-service retail outlet. Municipalities may limit the scope of alcohol beverages offered for sale by the permittee. Municipal approval of a full-service retail outlet must be based on the same standards and criteria, established by ordinance, for the evaluation and approval of retail licenses. A municipality may not impose any requirement or restriction in connection with the approval that the municipality does not impose on retail licensees. Some examples of Page 49 of 174 limitations may be: parking, zoning, or noise ordinance restrictions; not allowing sales of alcohol beverages for off-premises consumption. Does a producer need licensed operators (bartenders)? Yes. There must be one or more licensed operators in charge of the premises. An operator's license is often called a "bartender's license." Not all bartenders must hold operator's licenses, but there must be at least one licensed operator in charge of the premises. If the premises is large, with several serving areas, bar areas, etc., licensed operators must oversee each distinct area to supervise and direct unlicensed persons who may be selling/serving alcohol beverages. ATTACHMENT: 1. Old Germantown; Hops and Hounds Event 07.10.26_Redacted STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 50 of 174 Page 51 of 174 Page 52 of 174 Page 53 of 174 BUSINESS OF THE VILLAGE BOARD MEETING DATE: June 1, 2026 PLACEMENT: Action Item ITEM TITLE: Application for Appointment of Successor Agent: Aldi #67, N96W18838 County Line Rd; Agent for Consideration: Theresa Reiger (ACTION) SUBMITTED BY: Kasie Miller, Chief Deputy Clerk SUMMARY EXPLANATION: ATTACHMENT: 1. Aldi New Agent Reiger, Theresa redacted STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 54 of 174 Page 55 of 174 Page 56 of 174 Page 57 of 174 BUSINESS OF THE VILLAGE BOARD MEETING DATE: June 1, 2026 PLACEMENT: Action Item ITEM TITLE: 2026-2027 Alcohol Beverage License Renewal Applications (ACTION) SUBMITTED BY: Kasie Miller, Chief Deputy Clerk SUMMARY EXPLANATION: The Clerk's Office received Alcohol Beverage License renewal applications from the attached list of businesses for the 2026-2027 licensing year. There are no changes for the 2026-2027 licensing year, excluding Change of Agents. ATTACHMENT: 1. Alcohol Beverage Renewal Notice Publication STAFF RECOMMENDATION: Approval of the attached list of Alcohol Beverage License renewals for the 2026-2027 licensing year contingent upon premises not having any delinquent or unpaid real property taxes in excess of six months, room taxes, or special assessments per Chapter 12.01(7)(b) of the Municipal Code. ACTION BY COMMITTEE: Page 58 of 174 VILLAGE OF GERMANTOWN OFFICIAL NOTICE PUBLIC NOTICE is hereby given that the following applications have been submitted to the Clerk’s Office for consideration of renewal of a Retail Alcohol Beverage License to sell fermented malt beverages and/or intoxicating liquors in the Village of Germantown under the provisions of Wis. Stats. Chap. 125 for the period to commence July 1, 2026, through June 30, 2027, unless sooner revoked. The applications will be acted on at the regular Germantown Public Safety Committee and Village Board meetings to be held on June 1, 2026, at the Village Hall located at N112W17001 Mequon Rd, Germantown, WI 53022. Class “A” Fermented Malt Beverage License: FLEET FARM GROUP LLC FLEET FARM N96W18200 COUNTY LINE RD AGENT: TIMOTHY GESCHKE Combination “Class A” Alcohol Beverage License: AJIMA CORPORATION HOLY HILL ROAD SHELL N128W21760 HOLY HILL RD AGENT: RAJAN SHRESTHA ALDI INC. (WISCONSIN) ALDI STORE 67 N96W18838 COUNTY LINE RD AGENT: THERESA REIGER KWIK TRIP, INC KWIK TRIP 631 N112W18741 MEQUON RD AGENT: TRISTAIN SPARKS NL WILLOW CREEK INC WILLOW CREEK BP W201N10451 APPLETON AVE AGENT: RAMAKRISHNA VOOTKUR SENDIKS GERMANTOWN LLC SENDIK’S FOOD MARKET N112W15800 MEQUON RD AGENT: THEODORE BALISTRERI ULTRA MART FOODS, LLC PICK ‘N SAVE #6357 N112W16200 MEQUON RD AGENT: JOHN QUINN WAL-MART STORES EAST, LP WAL-MART SUPERCENTER #1515 Page 59 of 174 W190N9855 APPLETON AVE AGENT: ANTHONY FRANCHER WALGREEN CO WALGREENS 5427 W156N11261 PILGRIM RD AGENT: ALYSSA RITGER Class “B” Fermented Malt Beverage License: MC ROADHOUSE LLC SWING TIME W197N10340 APPLETON AVE AGENT: ABIGAIL ROADHOUSE Class “B” Fermented Malt Beverage and “Class C” Wine License: CRACKER BARREL OLD COUNTRY STORE, INC CRACKER BARREL #175 W176N9778 RIVERCREST DR AGENT: DEJUAN LOVELACE ODYSSEY HOTEL GROUP LLC COMFORT INN & SUITES GERMANTOWN W177N9675 RIVERSBEND LN AGENT: JULIE KUGLER “Class C” Wine License: LATITUDE CAFÉ LLC LATITUDE CAFÉ W156N9636 PILGRIM RD AGENT: SHACKAR LEVY Original Combination “Class B” Alcohol Beverage License: BLACK DOG HOSPITALITY LLC BIXENBERG TAVERN N112W21209 MEQUON RD AGENT: JAKE WOLLER BLACKSTONE CREEK GOLF CLUB, LTD BLACKSTONE CREEK GOLF CLUB, LTD N112W17300 MEQUON RD AGENT: TROY SCHMIDT BRAMA’S PIZZERIA LLC BRAMA’S PIZZERIA N112W16700 MEQUON RD AGENT: CARRIE WEGNER Page 60 of 174 BRINKER RESTAURANT CORP CHILIS GRILLL & BAR #1730 N96W18640 COUNTY LINE RD AGENT: ALEXANDRA MATHER BSC WISCONSIN LLC BIG SKY COUNTRY BAR & GRILL W204N11498 GOLDENDALE RD AGENT: ERIC SCHROEDER BUBS ON MAIN LLC BUBS IRISH PUB N116W16218 MAIN ST AGENT: SCOTT PECOR CATS CREW LLC IVEE’S AT MAIN W157N11618 FOND DU LAC AVE AGENT: BRYNN THOMAS DAS BARREL ROOM LLC DAS BARREL ROOM W201N10466 APPLETON AVE AGENT: MARK BROOKS EASTERN KETTLE MORAINE MOOSE LODGE 1238 EKM MOOSE 1238 W198N10217 APPLETON AVE AGENT: WILLIAM NUMRICH FAWN LANE, LLC BUZDUM’S PUB & GRILL W188N10515 MAPLE RD AGENT: BORO BUZDUM FCH GERMANTOWN LLC RELISH SUPPER CLUB N116W15841 MAIN ST AGENT: SHAUN BOWE FCH GERMANTOWN LLC VON ROTHENBURG BIER STUBE N116W15863 MAIN ST AGENT: SHAUN BOWE FLORIAN PARK INC THE FLORIAN Page 61 of 174 N111W18611 MEQUON RD AGENT: RYAN RAHL GOLDENDALE LEGACY LLC THE BROKEN CHANDELIER W204N11912 GOLDENDALE RD AGENT: EMILY SCHAEFER JASE GOLF LLC BLADES GOLF W188N11770 MAPLE RD AGENT: ADAM ALTIS MARKOS PIZZA II INC MARKO’S PIZZA W156N9664 PILGRIM RD AGENT: KEN UBERT MATTEO’S AC LLC MATTEO’S AC W156N11058 PILGRIM RD AGENT: KARLA CORTES POST ONE, INC. POST ONE INC N120N15932 FRIESTADT RD AGENT: KRISTI BONNELL PRECINCT GTOWN LLC THE PRECINCT W161N11629 CHURCH ST AGENT: JODI KANZENBACH ST1X GOLF LLC STIX GOLF W164N11271 SQUIRE DR AGENT: DANIEL HUGHES SOL AGAVE TASTE OF MEXICO LLC SOL AGAVE TASTE OF MEXICO N112W16344 MEQUON RD AGENT: JUAN FUENTES THE GOOSE IS LOOSE LLC STAGS TAVERN W187N12793 FOND DU LAC AVE AGENT: PETER SKODRAS Page 62 of 174 TINY T’S, LLC TINY T’S LLC W157N11638 FOND DU LAC AVE AGENT: SHAWN FRANK TYBEE HOLDINGS LLC TYBEE HOLDINGS LLC N116W16137 MAIN ST AGENT: TROY SCHMIDT Reserve Combination “Class B” Alcohol Beverage License: BLAZIN WINGS, INC BUFFALO WILD WINGS N96W17990 COUNTY LINE RD AGENT: KAREN HART METRO CIGARS LLC METRO CIGARS N102W19455 WILLOW CREEK WAY AGENT: JENNIFER GROH Page 63 of 174 BUSINESS OF THE VILLAGE BOARD MEETING DATE: June 1, 2026 PLACEMENT: Action Item ITEM TITLE: 2026-2027 Outside Premise Extension Renewal Applications (ACTION) SUBMITTED BY: Kasie Miller, Chief Deputy Clerk SUMMARY EXPLANATION: The attached businesses have submitted an application for renewal of their Outside Premise Extension to serve fermented malt beverages and/or alcohol. There are no changes to the requested areas since the 2025-2026 Licensing Year. Be advised that Bixenberg Tavern has submitted with their renewal a request to add an additional area onto their current Premise Extension. This new area is a separate Action Item - see Amended Outside Premise Extension Application. The Police and Fire Departments have reviewed the Renewal applications and have recommended approval. ATTACHMENT: 1. 26-27 Renewal Premise Extension List STAFF RECOMMENDATION: Approval of the 2026-2027 Outside Premise Extension Applications per the provided list. ACTION BY COMMITTEE: Page 64 of 174 Licensed Premise Name Business Address License Type General Description of Extended Premise BIG SKY COUNTRY BAR & GRILL W204N119498 GOLDENDALE RD "Class B" / Class "B" Liquor & Beer SOUTHEAST CORNER 8'X55' PATIO AND NORTHEAST SIDE 20'X29' PATIO BIXENBERG TAVERN N112W21209 MEQUON RD "Class B" / Class "B" Liquor & Beer EAST PATIO, SOUTH DECK *DOES NOT INCLUDE AMENDMENT BLACKSTONE CREEK GOLF CLUB N112W17300 MEQUON RD "Class B" / Class "B" Liquor & Beer 18 HOLE GOLF COURSE AREA BUBS IRISH PUB N116W16218 MAIN ST "Class B" / Class "B" Liquor & Beer GRASS AND GRAVEL AREA BUFFALO WILD WINGS N96W17990 COUNTY LINE RD Reserve "Class B" / Class "B" Liquor & Beer ENCLOSED PATIO BUZDUM'S PUB & GRILL W188N10515 MAPLE RD "Class B" / Class "B" Liquor & Beer 10'X20' PATIO & YARD AREA DAS BARREL ROOM W201N10466 APPLETON AVE "Class B" / Class "B" Liquor & Beer DECK & GRASS AREA EASTERN KETTLE MORAINE MOOSE LODGE 1238 W198N10217 APPLETON AVE "Class B" / Class "B" Liquor & Beer PAVILLION & GRASS/GRAVEL GROUNDS IVEE'S AT MAIN W157N11618 FOND DU LAC AVE "Class B" / Class "B" Liquor & Beer 25'X12' PATIO MATTEO'S AC W156N11058 PILGRIM RD "Class B" / Class "B" Liquor & Beer OVERHANGING PATIO, 20'X30' PATIO IN PARKING AREA METRO CIGARS N102W19455 WILLOW CREEK WAY Reserve "Class B" / Class "B" Liquor & Beer 400 SF OUTDOOR PATIO SOL AGAVE TASTE OF MEXICO N112W16344 MEQUON RD "Class B" / Class "B" Liquor & Beer FRONT PATIO SOUTH SIDE OF BUILDING STAGS TAVERN W187N12793 FOND DU LACE AVE "Class B" / Class "B" Liquor & Beer PARKING AREA, GRASS AND VOLLEYBALL, OUTDOOR SEATING SWING TIME W197N10340 APPLETON AVE Class "B" Beer MINI GOLF, DRIVING RANGE, BATTING CAGE, PICNIC AREAS THE BROKEN CHANDELIER W204N11912 GOLDENDALE RD "Class B" / Class "B" Liquor & Beer FRONT PORCH & HORSESHOE AREA THE FLORIAN N111W18611 MEQUON RD "Class B" / Class "B" Liquor & Beer DECK, ADJACENT SIDEWALKS, AREA AROUND POND THE PRECINCT W161N11629 CHURCH ST "Class B" / Class "B" Liquor & Beer SOUTHERN PATIO AND CONNECTING 35'5"X23' GRASS AREA RELISH SUPPER CLUB N116W15841 MAIN ST "Class B" / Class "B" Liquor & Beer ELEVATED DECK SOUTH SIDE TINY T'S W157N11638 FOND DU LAC AVE "Class B" / Class "B" Liquor & Beer BACKYARD GREEN SPACE TYBEE HOLDINGS N116W16137 MAIN ST "Class B" / Class "B" Liquor & Beer CONCRETE PATIO, GRASS AREA ALONG MAIN ST SIDEWALK VON ROTHENBURG BIER STUBE N116W15863 MAIN ST "Class B" / Class "B" Liquor & Beer SOUTHERN FENCED-IN BEER GARDEN 2026-2027 Outdoor Premise Extension Permit Applicants Page 65 of 174 BUSINESS OF THE VILLAGE BOARD MEETING DATE: June 1, 2026 PLACEMENT: Action Item ITEM TITLE: 2026-2027 Outdoor Entertainment Permit Applications for Annual Events (ACTION) SUBMITTED BY: Kasie Miller, Chief Deputy Clerk SUMMARY EXPLANATION: The Clerk's Office has received seven (7) annual Outdoor Entertainment Permit applications: 1. Blackstone Creek Golf Club: Large TV and temporary projector screens for sporting events 2. Das Barrel Room: Amplified live music July 31-October 31, 2026 and March 1- June 30, 2027 on Thursdays 6PM-10PM, Fridays & Saturdays 1PM-10PM, and Sundays 1PM-6PM. TV and house music July 1-June 30th daily from 11AM- 10PM. 3. The Florian: Amplified wedding music and vocals near outdoor gazebo, as booked by clients between 2:00 PM and 5:00 PM 4. Stags Tavern: Amplified live music, TV sports broadcasts, and radio in used May through October; Sunday - Saturday 11AM-10:00PM 5. Tiny T's: Amplified recorded music in backyard during normal hours of operation - Tuesday-Saturday 3:00 PM-Close; Sundays for Packer games/occasional private parties; 4th of July for the Parade 6. Von Rothenburg Bier Stube: Amplified live music 2-3 days per week from April 1- November 1, 2026; amplified radio during normal hours of operation - 11:00 AM - 10:00 PM 7. Old Germantown: Live music from June through September: Wednesdays & Thursdays 5 PM-8PM, and Saturdays & Sundays1PM-5PM. Police, Fire, and Community Development Departments have provided approval of these applications with recommended contingencies. ATTACHMENT: 1. Blackstone Creek Golf Club Annual Outdoor Entertainment_Redacted 2. Das Barrel Room Annual Outdoor Entertainment_Redacted 3. Old Germantown Annual Outdoor Entertainment_Redacted 4. The Florian Annual Outdoor Entertainment_Redacted 5. Von Rothenberg Bier Stube Annual Outdoor Entertainment_Redacted 6. Tiny Ts Annual Outdoor Entertainment_Redacted 7. Stags Tavern Annual Outdoor Entertainment_Redacted STAFF RECOMMENDATION: Page 66 of 174 Approval of the annual Outdoor Entertainment Permit Applications contingent upon compliance with all provisions of the Zoning Code (Ch. 17) and Building Code (Ch. 14) and receipt of any zoning/building permits where applicable. ACTION BY COMMITTEE: Page 67 of 174 Page 68 of 174 Page 69 of 174 Page 70 of 174 Page 71 of 174 Page 72 of 174 Page 73 of 174 Page 74 of 174 Page 75 of 174 Page 76 of 174 Page 77 of 174 Page 78 of 174 Page 79 of 174 Page 80 of 174 Page 81 of 174 Page 82 of 174 Page 83 of 174 Page 84 of 174 Page 85 of 174 Page 86 of 174 Page 87 of 174 Page 88 of 174 Page 89 of 174 BUSINESS OF THE VILLAGE BOARD MEETING DATE: June 1, 2026 PLACEMENT: Action Item ITEM TITLE: EKM Moose Lodge #1238, Agent for Royal Order of Moose, Property Owner, at W198 N10217 Appleton Avenue - Application to amend Conditional Use Permit No. 07-2011 to revise restrictions on overnight camping on the Moose Lodge property from April 15 through October 15 annually. (ACTION) SUBMITTED BY: Jeff Retzlaff, Community Dev. Director SUMMARY EXPLANATION: The Eastern Kettle Moraine Moose Lodge #1238 is requesting amendments to Conditional Use Permit No. 07-2011 to remove existing restrictions on overnight camping and parking of RV’s, trailers, etc. by club members on the property located at W198 N10217 Appleton Avenue. As a service to their members nationwide, many Moose Lodges throughout the U.S. allow members to park vehicles on their properties for short-term overnight visits while visiting and/or passing through the community. In 2011, the Village granted conditional use permit approval that enables Moose Lodge members to park vehicles on the property on a short-term overnight basis in the spring and summer months of the year. In 2013, CUP #07-2011 was amended to limit the overnight parking of vehicles for Moose Lodge members up to three (3) days per vehicle per month during the months of March through September. Further, the number of vehicles that can park overnight is limited to a maximum of eight (8) vehicles on the property at any one time. At this time, the Moose Lodge is requesting that the 3-day limit per vehicle be removed and the seasonal duration for overnight parking be revised to April 15 to October 15 each year. NOTE: In response to the Plan Commission's recommendation (see below), Dan Hauner, representing the Moose Lodge, has submitted a follow-up (undated) letter further requesting revisions and deletions of certain conditions recommended by the Plan Commission (copy included in packet). ATTACHMENT: 1. DRAFT CUP# 06-2026-MOOSE -6-1-26 2. Dan Launer Letter-MOOSE LODGE CAMPING CUP-5-28-26 3. STAFF REPORT_MOOSE LODGE CUP 7-11 AMENDMENT 4. MOOSE LODGE-CUP AMEND APPLICATION 5. CUP#07-2011 EASTERN KETTLE MORAINE MOOSE LODGE-2013 6. MOOSE RESPONSE LETTER-EMAIL-5-1-26 7. DRAFT PC Minutes - Moose Lodge 5-11-26 8. Moose Lodge 1238 - CUP PH Notice 05.11.26 Page 90 of 174 STAFF RECOMMENDATION: STAFF RECOMMENDATION: Staff DOES NOT support removing the 3-day limit, but DOES support changing the seasonal time period to April 15 through October 15. Staff further recommends that certain conditions in the CUP be revised, and new conditions added to address the following concerns: (1) sanitary waste disposal; (2) permanent bathroom, shower, sink & toilet facilities for campers on a 24/7 basis; (3) maintaining a Moose Lodge guest log; (4) posting emergency contact information for Moose Lodge guests; and (5) removal of a shipping container (no permitted under the Zoning Code). ACTION BY COMMITTEE: PLAN COMMISSION RECOMMENDATION: APPROVE an amendment to Conditional Use Permit No. 07-2011 to continue to allow the short-term overnight parking of vehicles by Moose Lodge members on the property located at W198 N10217 Appleton Avenue subject to eight (8) conditions (see draft CUP document for recommended conditions of approval). Page 91 of 174 On the following described property located in the Village of Germantown, Washington County, Wisconsin: BEING A 10.0 ACRE PARCEL LOCATED IN THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF THE NORTHWEST ¼ OF SECTION 32, TOWN 9 NORTH, RANGE 20, EAST, IN THE VILLAGE OF GERMANTOWN, WASHINGTON COUNTY, STATE OF WISCONSIN. Tax Key No: 322-977 Address: W198 N10217 Appleton Avenue Pursuant to the following condition(s): 1. The overnight parking of vehicles, e.g. cars, SUV’s, campers, motor homes, travel trailers, etc. shall be limited to Moose Lodge members only and not for a period of time longer than fifteen (15) 3 days per vehicle per month. Generally, overnight parking should be limited to weekends during the period of April 15th to October 15th each year months of March through September. The number of vehicles to be parked overnight shall be limited to not more than eight (8) vehicles on the property at any one time. 2. Moose Lodge is responsible for providing adequate sanitary facilities, including indoor bathroom facilities and up to (3) portable toilets. All portable toilets shall be properly cleaned and maintained and removed from the property during the “non parking” months listed in #1 above. adequate trash receptacles shall be provided on-site. 3. If the use, activities and/or operation subject of this permit falls out of conformity with the conditions herein, or where there is a change in the nature, character, intensity or extent of the permitted conditional use which causes special problems or harmful effects otherwise associated with the use to be no longer ameliorated or eliminated, or where conditions imposed were anticipated to ameliorate or eliminate harmful effects associated with the use but are insufficient to do so, or for similar cause based upon consideration for the public comfort, safety, and welfare, the conditional use permit may be terminated or modified by the Village Board by the amendment to or addition of conditions after public hearing thereon. Whereas: EASTERN KETTLE MORAINE MOOSE LODGE #1238, Applicant for the Loyal Order of Moose, Property Owner Does hereby agree to comply with applicable Codes and Ordinances of the Village of Germantown, Wisconsin, and further agrees that all work done pursuant to the permission granted herewith will conform with the applications and drawings filed with and approvals granted by officials of the Village for the purpose of obtaining this permit. Now, therefore, this permit is issued to the Property Owner to allow seasonal overnight parking and lodging on the property described below pursuant to Section 17.29(3)(b) of the Village Zoning Code. NOTE: THIS DOCUMENT AMENDS AND REPLACES CONDITIONLA USE PERMIT NO. 07-2011 (as amended) CUP # 06-2026 Document No. CONDITIONAL USE PERMIT Document Title VILLAGE OF GERMANTOWN, WASHINGTON COUNTY, WISCONSIN CONDITIONAL USE ZONING PERMIT Name & Return Address: Village of Germantown P.O. Box 337 Germantown, WI 53022 Parcel Identification No: GTNV_302-967 Page 92 of 174 Conditional Use Permit (CUP) #06-2026 Eastern Kettle Moraine Moose Lodge #1238, Agent for Loyal Order of Moose, Property Owner Page 2 of 4 4. The Moose Lodge shall provide permanent bathroom, shower, sink, and toilet facilities on a 24 hour/day 7 day/week basis for overnight members-only guests; 5. The Moose Lodge maintain a permanent “guest log” or other accounting system to keep track of guests allowed to park over-night on the property; said log to include the names, permanent residence address, telephone number, email address, membership ID# and status; length of planned stay; vehicle description including license plate number, and other information deemed necessary to allow Village staff the ability to verify compliance with all CUP conditions. A copy of said log shall be made available by the Lodge for inspection by Village Staff upon request. 6. The Moose Lodge shall post on the property in a convenient location or otherwise provide updated contact information for at least one Lodge member who can respond to any on- site emergencies called in by a guest and responded to by Village Fire Department and Police Department staff. 7. The Moose Lodge shall contact the Washington County Natural Resources Department for purposes of obtaining necessary permits (if required) and providing code-compliant sanitary services for over-night guests, including the provision of an appropriate RV tank flushing station integrated with the existing holding tank if allowed. A copy of said permit(s) shall be provided to the Community Development Department. 8. The Moose Lodge shall remove the shipping container currently kept on the property within six (6) months after the approval of this conditional use permit. Granted by the Village Board of the Village of Germantown, Washington County, Wisconsin on the _____ day of ___________________, 2026. ________________________________ Robert A. Soderberg, Village President ATTEST: ______________________________________ Donna Ott, Village Clerk STATE OF WISCONSIN ) SS WASHINGTON COUNTY) Personally came before me this _____ day of ____________________, 2026, the above- named Robert A. Soderberg, Village President, and Donna Ott, Village Clerk, to me known to be the persons who executed the foregoing instrument and acknowledged the same. ______________________________________ {type or print name of Notary on this line} ______________________________________ {signature of Notary on this line} Notary Public, State of Wisconsin My Commission Expires: ________________ Page 93 of 174 Conditional Use Permit (CUP) #06-2026 Eastern Kettle Moraine Moose Lodge #1238, Agent for Loyal Order of Moose, Property Owner Page 3 of 4 ACCEPTANCE OF TERMS AND CONDITIONS BY PROPERTY OWNER I hereby accept the terms and conditions set forth in this Permit and realize that non- adherence to the terms and conditions as stated hereon may result in the revocation of this Permit by the Village of Germantown. Dated this ___ day of ________________, 2026 _____________________________________________ Authorized Agent for the Property Owner STATE OF WISCONSIN) SS ____________ COUNTY) Personally came before me this ______ day of __________________, 2026, being the above named _____________________________________, to me known to be the person who executed the foregoing instrument and acknowledged the same. ______________________________________ {type or print name of Notary on this line} ______________________________________ {signature of Notary on this line} Notary Public, State of Wisconsin My Commission Expires: _________ Page 94 of 174 Conditional Use Permit (CUP) #06-2026 Eastern Kettle Moraine Moose Lodge #1238, Agent for Loyal Order of Moose, Property Owner Page 4 of 4 ACCEPTANCE OF TERMS AND CONDITIONS BY PROPERTY OWNER I hereby accept the terms and conditions set forth in this Permit and realize that non- adherence to the terms and conditions as stated hereon may result in the revocation of this Permit by the Village of Germantown. Dated this ___ day of ________________, 2026 _____________________________________________ Authorized Agent for the Property Owner STATE OF WISCONSIN) SS ____________ COUNTY) Personally came before me this ______ day of __________________, 2026, being the above named _____________________________________, to me known to be the person who executed the foregoing instrument and acknowledged the same. ______________________________________ {type or print name of Notary on this line} ______________________________________ {signature of Notary on this line} Notary Public, State of Wisconsin My Commission Expires: _________ This instrument was drafted by: Jeffrey W. Retzlaff, AICP Director, Community Development Department Village of Germantown, Wisconsin Page 95 of 174 Moose Lodge EKM 1238 W198 N10217 Applelton Ave. Germantown , WI 53022 In response to the proposed amendment to the conditional use permit 07-2011: I would like to address the 8 conditions which were recommended by the plan commission. (1) To revise and include the vehicle that tows the trailer on to our site and/or include a vehicle that is towed on to our site by a motor coach. (These vehicles are used for personal travel during their stay. Maximum stay is limited to 15 days. (2) This is not an issue as we have been supplying portable toilets during any (site in-use times). (3) We have no issue compiling to this condition. (4) We are asking for this condition is stricken from this application as this condition would cause a financial burden to the Moose Lodge that would be devastating to this fraternity. We only allow motor coaches, 5th wheel and fully enclosed pull behind trailers, these units are all self-contained with full showers and lav. and toilet facilities. We do not allow tents or pop-up style units. The need for a standalone shower/ bathroom facility is not necessary and would rarely, if ever be used. (5) We have no issue complying with this condition. We have been keeping temporary logs on guests; we would immediately change our logging system to keep the records on a permanent format. We will draft check in cards that every guest would be required to fill out and sign. These cards will include all the required information aforementioned in condition #5. In addition the guest will be given all rules and operating conditions required to be adhered to for the duration of their stay on this property. (6) We have no issue complying with this condition. (7) We will be contacting the Washington Co. Dept. of Natural Resources, in regards to obtaining a permit to use our holding tanks as a dump station. If said permit is unobtainable or if modifications (if required) are out of our financial reach, we will require our guest to dump tanks off site or we will give them contact information for private sewage removal companies. Example: MJ Schmitt Sanitation 1-262-628-1762 Arnold’s Sanitation 1-262-675-2497 (8) We ask that this condition be removed from this CUP , as this refers to a separate issue, not pertaining to this CUP. The ELM Moose lodge is working with a manufacturer to build , deliver and install a proper storage shed type structure. Sincerely, Dan J. Hauner 1-414-588-5395 Page 96 of 174 CONDITIONAL USE PERMIT 5/11/26 Plan Commission Meeting Eastern Kettle Moraine Moose Lodge Village Staff Report & Recommendation Germantown, Wisconsin Summary William Numrick, agent for the Eastern Kettle Moraine Moose Lodge #1238, is requesting amendments to Conditional Use Permit No. 07-2011 to remove the existing restrictions on overnight camping and parking of RV’s, trailers, and other vehicles by club members on the lodge property located at W198 N10217 Appleton Avenue. Location: W198 N10217 Appleton Avenue Applicant: Bill Numrick Eastern Kettle Moraine Moose Lodge #1238 W198 N10217 Appleton Ave Germantown, WI 53022 ------------------------------------------------------------------------------------------------------------------ Existing Zoning: B-2 : Community Business District Adjacent Land Uses Zoning North Business-Commercial B-3 South Agricultural A-1 East Business-Office B-4 West Business-Office B-4 Location Map Page 97 of 174 CUP Amendment Moose Lodge #1238 Page 2 of 5 Background/Proposal William Numrick, agent for the Eastern Kettle Moraine Moose Lodge #1238, is requesting amendments to Conditional Use Permit No. 07-2011 to remove the existing restrictions on overnight camping and parking of RV’s, trailers, and other vehicles by club members on the lodge property located at W198 N10217 Appleton Avenue. The Loyal Order of Moose is a fraternal and service organization with nearly 800,000 men in roughly 1,800 Lodges across the U.S., Canada and Great Britain. The Moose support the operation of Mooseheart Child City & School, a 1,000-acre community for children and teens in need located near Chicago and Moosehaven, a 70-acre retirement community near Jacksonville, FL. Moose Lodges conduct approx. $50 million worth of community service (counting monetary donations and volunteer hours worked) annually (info from their website @ www.mooseintl.org). In 2011, The Village granted conditional use permit approval to the Moose Lodge that enables Moose Lodge members the opportunity to park cars, SUV’s, campers, motor homes and travel trailers on the property on a short-term, over-night basis (weekends) in the spring and summer months of the year. As a service to their members, Moose lodges all over the country allow their members to park vehicles on their properties for short-term, over-night visits while visiting and/or passing through the community. In 2013, CUP #07-2011 (copy attached) Condition #1 was amended to allow and limit the over-night parking of vehicles, e.g. cars, SUV’s, campers, motor homes, travel trailers, etc., for Moose Lodge members only for a period of time up to three (3) days per vehicle per month during the months of March through September. Further, the number of vehicles parked over-night is limited to not more than eight (8) vehicles on the property at any one time. At this time, the Moose Lodge is requesting that the three (3) day limit on the number of days per vehicle be remo9ved and the seasonal duration for over-night parking be revised to be from April 15 to October 15 each year. Staff Comments As was the case back in 2013 when the CUP was initially granted, this type of over- night camping is not specifically provided for in the B-2: Community Business Zoning District regulations. However, “Hotels and Motels” are allowed as a conditional use and the Plan Commission and Village Board did agree to allow this type of use with a CUP. While it may be a stretch to consider over-night parking and camping similar to a motel, the limits of the proposed amendment are such that the Plan Commission should consider the request and decide to allow it or not, and, with or without additional limitations or stipulations. One of the reasons this proposal has come forth is because Village staff was made aware of a situation over the summer months in 2025 where the same RV’s were parked on the property in excess of the maximum 3-day limit. When Staff approached Moose Lodge representatives about this apparent violation of the terms of the CUP, it was learned that non-members were being allowed to park/camp over-night for an extended period of time. One or more of the non-members were construction workers Page 98 of 174 CUP Amendment Moose Lodge #1238 Page 3 of 5 associated the contractor(s) working on the gas pipeline replacement project that was underway in the Village for multiple months. The workers apparently travel as part of a group that travels from project to project; looking for campgrounds or similar locations to camp for the duration of the construction project. Further, Moose Lodge representatives mentioned that they are also trying to meet the need (desire?) of one of their local members who apparently travels down south during the winter months and then moves back in their RV to the Germantown area during the summer months. While it has been relatively easy for Staff to monitor camper activity in terms of the number and length of over-night stays through random site visits, it is not convenient to do so; nor has it been possible to enforce the “members only” limitation. With respect to that requirement, the Moose Lodge has been relegated to a form of “self-monitoring” for which they, admittedly, have not abided by. To be clear, the Moose Lodge is not asking to revise the “members only” requirement, but they have not discussed how that requirement would be enforced going forward. Also, one of the logical outcomes of limiting the number of days for any one camper to a maximum of 3 days per vehicle per month is that the vehicles need to be removed from the property and, presumably, have an opportunity to have their sanitary systems flushed at some other location. However, in the course of discussing the proposed amendments with the Moose Lodge, they indicated that they allow their campers to dump their onboard black and gray water tanks into the Lodge’s holding tank. It is unclear if use of the holding tank in this manner is permitted under the sanitary permit issued to the Lodge from Washington County (the agency responsible for administering and enforcing all state administrative code requirements for on-site sanitary septic and holding tank systems in the County). In addition to sanitary, the Moose Lodge provides additional toilet facilities for over-night campers in the form of port-a-potties kept on the property. However, sinks, showers, and cooking facilities are not provided. Electricity, solid waste containers, and potable water hook-ups are provided. The original intent of granting the CUP to allow up to 3-day over-night parking for Moose Lodge members was to give the Moose Lodge and its members a convenient and presumably low-cost alternative to stay over-night when traveling to and through the area… not to effectively run a low-cost, season-long campground or to replace the services and safety provided to those traveling through or visiting our community by the various hotels and motel establishments in the Village. That is why the limitations were included as conditions of approval. Staff does not agree that the CUP needs to be amendment and these limitations removed to provide the same “we’re just traveling through and I need a place to stay for a few nights” level of convenience. Finally, the Moose Lodge has a shipping container parked on the property for storage purposes. Shipping containers are not allowed as a permanent storage alternative on property in the B-2 Zoning District. The Lodge was advised in the summer of 2025 to remove the shipping container. However, no progress has been made. Page 99 of 174 CUP Amendment Moose Lodge #1238 Page 4 of 5 Consequently, Staff does NOT support the proposed amendment to remove the 3-day per vehicle per month limitation, but does support the proposed amendment to revise the seasonal time period to April 15 to October 15. Staff also recommends adding conditions as set forth in the Staff Recommendation below. APPROVE an amendment to Conditional Use Permit No. 07-2011 (as amended in 2013) to continue to allow the short-term overnight parking of vehicles by Moose Lodge members only on the property located at W198 N10217 Appleton Avenue subject to the following conditions where words that are stricken will be deleted and words underlined will be added: 1. The over-night parking of vehicles, e.g. cars, SUV’s, campers, motor homes, travel trailers, etc. shall be limited to Moose Lodge members only and not for a period of time longer than 3 days per vehicle per month. Generally, over- night parking should be limited to weekends during the period of April 15 th to October 15th each year months of March through September. The number of vehicles to be parked over-night shall be limited to not more than eight (8) vehicles on the property at any one time. 2. M oose Lodge is responsible for providing adequate sanitary facilities, including indoor bathroom facilities and up to (3) portable toilets. All portable toilets shall be properly cleaned and maintained and removed from the property during the “non parking” months listed in #1 above. adequate trash receptacles shall be provided on-site. 3. If the use, activities and/or operation subject of this permit falls out of conformity with the conditions herein, or where there is a change in the nature, character, intensity or extent of the permitted conditional use which causes special problems or harmful effects otherwise associated with the use to be no longer ameliorated or eliminated, or where conditions imposed were anticipated to ameliorate or eliminate harmful effects associated with the use but are insufficient to do so, or for similar cause based upon consideration for the public comfort, safety, and welfare, the conditional use permit may be terminated or modified by the Village Board by the amendment to or addition of conditions after public hearing thereon. 4. The Moose Lodge shall provide permanent bathroom, shower, sink, and toilet facilities on a 24 hour/day 7 day/week basis for over-night members-only guests; 5. The Moose Lodge maintain a permanent “guest log” or other accounting system to keep track of guests allowed to park over-night on the property; said log to include the names, permanent residence address, telephone number, email address, membership ID# and status; length of planned stay; vehicle description including license plate number, and other information deemed necessary to allow Village staff the ability to verify compliance with all CUP conditions. A copy of said log shall be made available by the Lodge for inspection by Village Staff upon request. Village Staff Recommendation Page 100 of 174 CUP Amendment Moose Lodge #1238 Page 5 of 5 6. The Moose Lodge shall post on the property in a convenient location or otherwise provide updated contact information for at least one Lodge member who can respond to any on-site emergencies called in by a guest and responded to by Village Fire Department and Police Department staff. 7. The Moose Lodge shall contact the Washington County Natural Resources Department for purposes of obtaining necessary permits (if required) and providing code compliant sanitary services for over-night guests, including the provision of an appropriate RV tank flushing station integrated with the existing holding tank if allowed. A copy of said permit(s) shall be provided to the Community Development Department. 8. The Moose Lodge shall remove the shipping container currently kept on the property within six (6) months after the approval of this conditional use permit. Page 101 of 174 Atne*td Cc.rre nf C cLP + 1' ll of --ffilhtrr4nrPn Fce musl accomprny ti460 731GX .$ CONDITIONAL USE PERMIT APPLICATION PurEuant to Seclion 17.42 of the Municipal Gode Pleage read and complete this application carefully. All applicatlonr muat be slgned and dated. o APPLICAI'IT OR AGENT lz r Phone (7-U) ZSS: SbSS Phone t {\l S"3-5SgS Fax() L e-Marr lorlr?," l23X@ rnnnqa- unrb.o'"3 @ TO SHOULD THE PERUIT BE ISSUED? €wn [\oov (od fZK o PROPERW ADDRESS w1q9 U i l"Sn OF EXISTING OPERATION 0 rppcrrr t'7' lh. 2_ o h nurnbgt r<uiotr.S Ctt, P #.1-lI TN( KEY NUI'IBER Qgrne-S oleny nar l.lAR 1 0 R[c',u cr n #-l- tho Atnun OUCT Night Pe-c'hi13 ,ftorn /rycil lsti* A odrab4,r loq-l I S{4- orn 2al3 fu o- OFFICE OF THE VILLAGE PLANNT:R BrLfiy d.rcrbc llrc usc rl ll cxltlc lorlcy, lndudhg l,l's, rE , numbcr of cmploy..r, houn ol opcrallon, dc. ll lhb pomit lmolwr naw conrtrudioo, dcrcdbr lhc curtnl r-l.lus ot lhc proprrty. c A. 1r8csnl,' Urc dditbnrl p.rgtt .s ncFlltry. (Ybrnh-o-rs Ck*b Aoq qpprof .rc'.bers) '4 l\ uo lu.r t<els Houcs l*-Rm f,^" s$v o$ *LaB fno n-[x ,Qp'- - I lg'fir ' rniA s.p"+- rntd-4p{i) , !"ded GP'-. -ll P.rn , '-[3.rc< 'C. D.(v1 - rn\Clyrtcvh -f- . r. rt f .cne n E4- d n l-?.o? ) G"lq rbose (o t{ern h"s t\r6 l,o"L{e OF TOWN Page 102 of 174 c^i1.e rlqr*gl ra OK ryY9fu{-.< G e9pa9e8 neoe3saly r+ h1a L+oSn1o enVec-t^.n*tu Qd6oefa6A 23-tr o l^)o Sqc4Ib qf\jo th )-<St-th ed-F"tr"|Jo ?U t otho *Aw&b2 €o.C}.A \rt^6p 1 o".$n-qrt(6 ntJo,SA ^of )LIro. Sbrrb n(lt]6e,r ^{.( L) i.scon S i'o , o BOUNDS LEGAL DESCRIPTION OF PROPERTY - REQUIRED o SUPPORTING DOCUMENTATION: o Site Plan and elevations for new construction (can be conceptual) B PhotoEof existing use and/or proposed use operaling elsewhere tr o READ AI'ID INITIAL THE FOLLOWNG: -t!-f underetrand that the Village is under no obligation to issue a CondltionalUse Permit and will do so only if the applicant successfully demonstrates that the proposed use is harmonious with the neighborhood and the long range goals of the Mllage. t J' il t will notify the Village if any aspects of the conditional use changes. I understiand that failure to do so may result in lhe revocation of the CUP. U i lunderstiand that a Conditional Use Permit is valid only if the conditions and restrictions of the permit are met. I understiand that failure to comply with any aspect of the permit may result in revocation. I lil- I understand that Village Staff b required to post one or nnre signs along the street frontage of and/or on the property subjectof this application that indicate to nearby property owners and the general public that a public hearing of my application will be held before the Mllage Plan Commission and/or Village Board prior to ac{ion being taken on this application; I hereby grant Village Staff permission to enter onto the property for the expressed purpose of installing said sign(s) provided Village Stafi is responsible for inetalling, rnaintaining and rerpving said signs in a reasonable manner and tirneframe. o SIG]iIATURES - ALL APPLICATIONS TiUST BE SIGNED BY OWNERI 3-r t' 4o ) il,^.- 3 *tz-z + o Applicant Date ZQ Owner Date Page 103 of 174 "Thta iod.5*- Le-re ..}d liVra tn o,r,Cnd t-h"q Cttc 'ent r il I Sd* -et: C rr ? + -(-tt t;a a- Oc!eb*- lSq- c]u.-e 'to oers- I to.u pcr l,r i rtq c-^J4-inr q'4.edrr't$S t{ L ,1 |-rcar1 r+ p /0.\t \aar, 'The-a ntust bt t'lcosaI ' s -L'e e.-t istn I Pr*o fl6{e1 n 'l- file n"lrrns at-,rd at:ol*Lt ly fi? a n*c,u;,t , Page 104 of 174 E - Vi llage of Germantown 0lerk Treasurer t{l t2t{17001 }ttCIu0il R0An 0srmantoun, l{I 5302? (?fiz)?50-4700 [4e I come AV19170?6 10:05At'i PRAVINA F 001 08e-0024 Paynrnnt effectjve date 03113120?.6 HI$CELLAI{T{)U$ IOl']Il,lt; FEE$ (OENION) 2026 0[NZ0N 1 0 $1680,00 $ubtotal Iotal Tende rs (]HECK 0heck Nuntberg8gS Change due Thank you for your payrtient [U$TOl'1[R C[]PY Village trf {ffinrffiffirdtrftrn $,l,680.tJ() 00 00 680 680 $l $l $1 ,680 "00 $1,680.00 $0.00 r- t, Page 105 of 174 CUP # 7—Il(Amended) CONDITIONAL USE PERMIT1.1 (L’ocumentNoDocumentTitle 111111 III!JUlI11111 iiiiu ill VILLAGEOFGERMANTOWN,WASHINGTONCOUNTY,WISCONSIN CONDITIONAL USE ZONING PERMITRECORDEDJuly112@13i@ø Whereas the Property Owner and Operator: EASTERN KETTLE MORAINE MOOSE LODGE #1 238iount:$3ØØ agrees to comply with applicable Codes and Ordinances of the Village of Germantown, Wisconsin, and further agrees that all work done pursuant to the permission granted herewith will conform with the applications and drawings filed with and approvals granted by officials of the Village for the purpose of obtaining this permit. ________________________ Name&ReturnAddress: Now, therefore, this permit is issued to the Property Owner to Village of Germantown allow seasonal overnight parking and lodging on the property Box 337 described below pursuant to Section 17.29(3)(b) of the Village Germantown, WI 53022 Zoning Code. ______________________ ParcelIdentificationNo: GTNV 322-977 On the following described property located in the Village of Germantown, Washington County, Wisconsin: Being a 10.0 acre parcel located in the Southeast1/4 of the Northeast1,4 of the Northwest1/4 of Section 32, Town 9 North, Range 20 East, in the Village of Germantown, County of Washington, State of Wisconsin. W198 N10217 Appleton Avenue Tax Parcel lD# 322-977 Pursuant to the following condition(s): 1. The over-night parking of vehicles, e.g. cars, SUV’s, campers, motor homes, travel trailers, etc. shall be limited to Moose Lodge members only and not for a period of time longer than 3 days per vehicle per month. Generally, over-night parking should be limited to weekends during the months of March through September. The number of vehicles to be parked over-night shall be limited to not more than eight (8) vehicles on the property at any one time. 2. Moose Lodge is responsible for providing adequate sanitary facilities, including indoor bathroom facilities and up to (3) portable toilets. All portable toilets shall be properly cleaned and maintained and removed from the property during the “non parking” months listed in #1 above. Adequate trash receptacles shall be provided on-site. 3. Ifthe use, activities and/or operation subject of this permit falls out of conformity with the conditions herein, or where there is a change in the nature, character, intensity or extent of the permitted conditional use which causes special problems or harmful effects otherwise associated with the use to be no longer ameliorated or Page 106 of 174 b DOC#1341422 CUP#7-11(amended) EasternKettleMoraineMooseLodge#1238 VillageofGermantown,WashingtonCounty,Wisconsin Page2of3 eliminated,orwhereconditionsimposedwereanticipatedtoameliorateoreliminate harmfuleffectsassociatedwiththeusebutareinsufficienttodoso,orforsimilar causebaseduponconsiderationforthepubliccomfort,safety,andwelfare,the conditionalusepermitmaybeterminatedormodifiedbytheVillageBoardbythe amendmenttooradditionofconditionsafterpublichearingthereon. GrantedbytheVillageBoardoftheVillageofGermantown,WashingtonCounty,Wisconsin onthegdayof2013. STATEOFWISCONSIN)SS WASHINGTONCOUNTY) Personallycamebeforemethis‘7’dayof_iIt,2013,theabove namedDeanWolter,VillagePresident,andBarbaraKID.Goeckner,VillageClerk,tome knowntobethepersonswhoexecutedthefQregoinginstrumentandacknowledgedthesame. 3 ATTEST lageótei’ BarbaraK.D.Go VillagePresident CommissionExpires:2015 Page 107 of 174 • .CUP # -1 1(mended) Eastern Kettle Moraine Moose Lodge #1238 Village of Germantown, Washington County, Wisconsin Page 3 of 3 ACCEPTANCE OF TERMS AND CONDITIONS BY APPLICANT We, as authorized representatives for Eastern Kettle Moraine Moose Lodge #1238 hereby accept the terms and conditions set forth in this Permit, and realize that non-adherence to the terms and conditions as stated hereon may result in the revocation of this Permit by the Village of Germantown under Section 17.42 Germantown Municipal Code. Dated thisdayof J LJ/ ‘/ 2013 •;-v. Jps5 pe print name above} {signature}Eastern Kettl Moraine Moose Lodge #1238, Property Owner STATE OF WISCONSIN ))SS _______________ COUNTY) Personally came before me is , day of j j) ( , 2013 the above named cr fQ J ‘-I- VO &S , (title) to me k own to be the person who executed the foregoing instrument and acknowledged the same. Print Name of Notary: Notary Public, State of Wisconsin This instrument was drafted by: Jeffrey W Retzlaff, AICP My Commission Expires: ; i I I Village Planner/Zoning AdministratorVillage of Germantown, Wisconsin Page 108 of 174 CUP #7-11 CONDITIONAL USE PERMIT 12B431 Document No. Document Title IIIt1111111111111111111111111 III ViLLAGE OF GERMANTOWN, WASHINGTON COUNTY, WISCONSIN CONDITIONAL USE ZONING PERMIT uust 0i RON MRRTINq REGISTER OF DEEDS Whereas the Property Owner and Operator: WRSHINGTON COUNTY. WISCONSIN Fee cliount: $Q’. EASTERN KETTLE MORAINE MOOSE LODGE #1238 agrees to comply with applicable Codes and Ordinances of the Village of Germantown, Wisconsin, and further agrees that all work done pursuant to the permission granted herewith will conform with the applications and drawings filed with and approvals granted by officials of the Village for the purpose of obtaining this permit. ___________________________Name & Return Address: Now, therefore, this permit is issued to the Property Owner to Village of Germantown allow seasonal overnight parking and lodging on the property P.O. Box 337 described below pursuant to Section 17.29(3)(b) of the Village Germantown, WI 53022 Zoning Code. _________________________Parcel Identification No: GTNV 322-977 On the following described property located in the Village of Germantown, Washington County, Wisconsin: Lot 1of CSM No. 6202, recorded in Volume 46 of Certified Survey Maps on Page 228, as Document No. 1176561, located in that part of the Northeast 1/4 and Northwest ¼ of the Northeast 1/4 of Section 20, Town 9 North, Range 20 East, in the Village of Germantown, County of Washington, State of Wisconsin. W198 N10217 Appleton Avenue Tax Parcel ID# 322-977 Pursuant to the following condition(s): 1. The over-night parking of vehicles, e.g. cars, SU’J’s, campers, motor homes, travel trailers, etc. shall be limited to Moose Lodge members only and not for a period of time longer than 3 days per vehicle per month. Generally, over-night parking should be limited to weekends during the months of March through September. The number of vehicles to be parked over-night shall be limited to not more than eight (8) vehicles on the property at any one time. 2. Moose Lodge is responsible for providing adequate sanitary facilities, including indoor bathroom facilities and up to (3) portable toilets. All portable toilets shall be properly cleaned and maintained and removed from the property during the “non parking” months listed in #1 above. Adequate trash receptacles shall be provided on-site. 3. Ifthe use, activities and/or operation subject of this permit falls out of conformity with the conditions herein, or where there is a change in the nature, character, intensity or extent of the permitted conditional use which causes special problems Page 109 of 174 CUP#7-11 E.asternKettleMoraineMooseLodge#1238 VillageofGermantown,WashingtonCounty,Wisconsin Page2of3 orharmfuleffectsotherwiseassociatedwiththeusetobenolongeramelioratedor eliminated,orwhereconditionsimposedwereanticipatedtoameliorateoreliminate harmfuleffectsassociatedwiththeusebutareinsufficienttodoso,orforsimilar causebaseduponconsiderationforthepubliccomfort,safety,andwelfare,the conditionalusepermitmaybeterminatedormodifiedbytheVillageBoardbythe amendmenttooradditionofconditionsafterpublichearingthereon. GrantedbyteVillageBoardoftheVillageofGermantown,WashingtonCounty,Wiscon onthe1i-dayof_,2011. ATTEST: •Elizabe’thKnaac VillageClerk STATEOFWISCONSIN)SS WASHINGTONCOUNTY) Personallycamebeforemethisc2nLdayof ____________________, 2011,theabove namedDeanWolter,VillagePresident,andElizabethKnaack,VillageClerk,tomeknownto bethepersonswhoexecutedtheforegoinginstrumentandacknowledgedthesame. ChristineM.Micka,Notary MyCommissionExpires:T-i114-r/5 DeanM.Wolter VillagePresident Page 110 of 174 DOC*1284301 CUP#7-11 EastemKettleMoraineMooseLodge#1238 VillageofGermantown,WashingtonCounty,Wisconsin Page3of3 ACCEPTANCEOFTERMSANDCONDITIONSBYAPPLICANT We,asauthorizedrepresentativesforEasternKettleMoraineMooseLodge#1238hereby acceptthetermsandconditionssetforthinthisPermit,andrealizethatnon-adherencetothe termsandconditionsasstatedhereonmayresultintherevocationofthisPermitbythe VillageofGermantownunderSection17.42GermantownMunicipalCode. Datedthis ?dayof/-)4u...&14r(,2011 L’ / t’S peorprint/ameIove) {signature)( EasternK&tleMoraineMooseLodge#1238,PropertyOwner STATEOFWISCONSIN) )SS fflIwc..oVCOUNTY) Personallycamebeforemethis ______ dayof ___________________, 2011theabovenamed T’L’cVos,(title)tomeknowntobethepersonwho executedtheforegoinginstrumentandacknowledgedthesame. PrintNameofNotary:?mL\aL3Qyr.&nrI NotaryPublic,StateofWisconsin Thisinstrumentwasdraftedby:2. JeffreyW.Retzlaff,AICPMyCommissionExpires:‘.i’. VillagePlanner/Zoning- Administrator VillageofGermantown,Wisconsin PQIt *fPAMELAL. %IFANNij %ow Page 111 of 174 Page 112 of 174 Page 113 of 174 MEETING: REGULAR MEETING OF THE PLAN COMMISSION DATE AND TIME: Monday, May 11, 2026 6:30 PM LOCATION: Germantown Vi llage Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. Chairman Soderberg called the meeting to order at 6:30pm. II. ROLL CALL: Committee Members Soderberg, Warren, Henk and Ewert wer present. Also present were Community Development Director Retzlaff, Associate Planner Yanke and Planning Assistant Deb Remich (via Webex). Committee Members Williams, Tarantino and Fisher were absent excused. III. CITIZEN INPUT/PUBLIC APPEARANCE: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. No citizen s came forward to speak. IV. MEETING MINUTES: A. PC Minutes 4-13-26 Motion: Approve as presented Motioned By: Robert Warren Seconded By: Bridget Henk Yes: Bob Soderberg, Robert Warren, Bridget Henk, Russell Ewert No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) V. NEW BUSINESS: A. EKM Moose Lodge 1238, Property Owner W198 N10217 Appleton Avenue - Application to Amend Conditional Use Permit No. 07-2011 to revise restrictions on overnight camping on the Moose Lodge property by Moose Lodge members only from April 15 through October 15 each year. (PUBLIC HEARING & ACTION) Director Retzlaff went over the history of the property and the background of the CUP. DRAFT Page 114 of 174 Page 2 Chairman Soderberg opened the public hearing at 6:39pm. Citizens who spoke included: Mary Erenyi who is the Moose Lodge Vice President stated that everyone that camps on the property has to become a member. She will fight against the 3-day restriction on camping because the pipeline workers need a reasonable place and they bring money into the community. Don Deackler spoke in favor of the Moose Lodge. Chairman Soderberg closed the public hearing at 6:44pm. Commissioners asked whether there were any complaints about the property and no, there were not. Concerns included: taking income from local hotels, whether all campers are members of the lodge and the ability to police that, shipping container removal, they don't want this property to be a campground, put a limit on the number of days members are allowed to camp, whether the rules/restrictions will be followed, sanitation issues including the holding tank dumping and how not limiting the number of days campers can stay overnight could possibly lead to an eviction issue for the Lodge. Washington County does not allow the dumping of waste into an existing holding tank. The lodge provides porta toilets for non-lodge hours of operation for the campers' use. Erenyi stated that she would like a 30-day limit on camping and that they will require campers to dump waste off-site from now on. She also stated that becoming a member is easy, apply, pay a fee, pass a background check, and they need a sponsor. It only takes a day or two. Anita Hauner, a Moose Lodge member, stated that they want to extend the limit on camping for their members to come, camp, visit their families, etc., and their dump station is always locked, so they have to be there to allow campers to dump waste water into their holding tank. Henk stated that MMSD would not get involved in a holding tank issue that would be the State of WI and there are a lot of steps involved. Henk suggested adding a condition to obtain a permit from the State of WI for discharge into a holding tank or not using it at all would be another way to comply. Soderberg suggested possibly a 15-day limit and stated they would have to be compliant with Washington County. Motion: Approve with the addition to Condition 7 to have the State of WI sanitary permit as an option Motioned By: Bridget Henk Seconded By: Robert Warren Discussion Followed. Erenyi stated that campgrounds throughout the State don't have dumping stations and campers need to go elsewhere to dump. They allow water hook- ups, they charge a fee for camping and are a non-profit organization, and stated that the Moose Lodge is available 24 hours for campers to use the restrooms and for storm shelter. Staff recommends approval of an amendment to Conditional Use Permit No. 07-2011 (as amended in 2013) to continue to allow the short-term overnight parking of vehicles by Moose Lodge members only on the property located at W198 N10217 Appleton Avenue subject to the following conditions where words that are stricken will be deleted and words underlined will be added: DRAFT Page 115 of 174 Page 3 1. The overnight parking of vehicles, e.g. cars, SUV’s, campers, motor homes, travel trailers, etc. shall be limited to Moose Lodge members only and not for a period of time longer than 3 days per vehicle per month. Generally, overnight parking should be limited to weekends during the period of April 15th to October 15th each year months of March through September. The number of vehicles to be parked overnight shall be limited to not more than eight (8) vehicles on the property at any one time. 2. Moose Lodge is responsible for providing adequate sanitary facilities, including indoor bathroom facilities and up to (3) portable toilets. All portable toilets shall be properly cleaned and maintained and removed from the property during the “non-parking” months listed in #1 above. adequate trash receptacles shall be provided on-site. 3. If the use, activities and/or operation subject of this permit falls out of conformity with the conditions herein, or where there is a change in the nature, character, intensity or extent of the permitted conditional use which causes special problems or harmful effects otherwise associated with the use to be no longer ameliorated or eliminated, or where conditions imposed were anticipated to ameliorate or eliminate harmful effects associated with the use but are insufficient to do so, or for similar cause based upon consideration for the public comfort, safety, and welfare, the conditional use permit may be terminated or modified by the Village Board by the amendment to or addition of conditions after public hearing thereon. 4. The Moose Lodge shall provide permanent bathroom, shower, sink, and toilet facilities on a 24 hour/day 7 day/week basis for overnight members- only guests; 5. The Moose Lodge maintain a permanent “guest log” or other accounting system to keep track of guests allowed to park overnight on the property; said log to include the names, permanent residence address, telephone number, email address, membership ID# and status; length of planned stay; vehicle description including license plate number, and other information deemed necessary to allow Village staff the ability to verify compliance with all CUP conditions. A copy of said log shall be made available by the Lodge for inspection by Village Staff upon request. 6. The Moose Lodge shall post on the property in a convenient location or otherwise provide updated contact information for at least one Lodge member who can respond to any on-site emergencies called in by a guest and responded to by Village Fire Department and Police Department staff. 7. The Moose Lodge shall contact the Washington County Natural Resources Department for purposes of obtaining necessary permits (if DRAFT Page 116 of 174 Page 4 required) and providing code compliant sanitary services for overnight guests, including the provision of an appropriate RV tank flushing station integrated with the existing holding tank if allowed. A copy of said permit(s) shall be provided to the Community Development Department. 8. The Moose Lodge shall remove the shipping container currently kept on the property within six (6) months after the approval of this conditional use permit. Amended Motion: To revise Condition 1 to strike cars, SUVs and etc. and change the limit of days to 15 Motioned By: Robert Warren Seconded By: Russ Ewert Yes: Bob Soderberg, Robert Warren, Bridget Henk, Russell Ewert No: None Abstain: None Motion Passed Yes 4, No 0, Abstained 0 B. Abacus Architects, Agent for DONTOF LLC, Property Owner, and Basic Metals, Inc.-- Review of revised architecture and exterior material plans for a 42,000 sqft industrial building addition and office remodeling for the facility located at W180 N11819 River Lane in the Germantown Industrial Park. (ACTION) Director Retzlaff stated this is being brought back because at the April 13th Plan Commission meeting the architect was asked to make changes to the architecture and exterior materials for the building. Retzlaff introduced Jason Hartling from Abacus Architects who went over the changes that they made. Staff recommends approval of the revised architecture, materials, and color palette for the 42,000 square foot building addition and office remodeling as presented for the Basic Metals facility located at W180N11819 River Lane. Motion: Approve as presented Motioned By: Robert Warren Seconded By: Bridget Henk Yes: Bob Soderberg, Robert Warren, Bridget Henk, Russell Ewert No: None Abstain: None Motion Passed (Yes 4, No 0, Abstained 0) C. Innovative Signs, Inc., Agent for Truck Country USA, Property Owner N128 W21795 Holy Hill Road. Sign application for additional monument signage. (ACTION) Director Retzlaff went over the location of the 2 signs and stated that there is a need for these signs for wayfinding purposes. Staff recommends approval of the two (2) proposed monument signs for Truck Country USA located at N128 W21795 Holy Hill Road, subject to the following conditions:   DRAFT Page 117 of 174 NOTICE OF PUBLIC HEARING VILLAGE OF GERMANTOWN NOTICE is hereby given that a Public Hearing will be held before the Village of Germantown Plan Commission at the Germantown Village Hall located at N112W17001 Mequon Road, Germantown, Wisconsin and virtually through the WebEx platform on the following date and at the time noted below (or soon thereafter): DATE: Monday, May 11 th, 2026 TIME: 6:30 pm or later The purpose of said hearing will be to hear all parties, their attorneys or agents, for or against the following application to amend Conditional Use Permit No. 07-11 (as amended) issued to EKM Moose Lodge #1238, property owner, that allows for overnight parking of campers, motorhomes, RV’s, travel trailers, cars, SUV’s, etc., on the property described below. The property owner is requesting to extend the time period from April 15 to October 15 annually and delete restrictions on the number of days and number of vehicles allowed on the property for overnight parking: Applicant: EKM Moose Lodge #1238, Property Owner Property Address: W198N10217 Appleton Avenue (GTNV_322950) Property Description: A 10-acre parcel located in the Southeast ¼ of the Northeast ¼ of the Northwest ¼ of Section 32, Town 9 North, Range 20 East, in the Village of Germantown, County of Washington, State of Wisconsin. A copy of the application and a map showing the property described above are on file at the Community Development Department-Planning & Zoning Services office in the Germantown Village Hall. Citizens wishing to submit any public comments should do so by sending them by email to: comments@germantownwi.gov no later than 4:00pm on the meeting date listed above. Donna Ott, Village Clerk Dated this 15 th day of April 2026 To Be Published On: April 22 nd and April 29th, 2026 Page 118 of 174 BUSINESS OF THE VILLAGE BOARD MEETING DATE: June 1, 2026 PLACEMENT: Action Item ITEM TITLE: Ruekert & Mielke, Agent for F Street Germantown LLC, Property Owner. Certified Survey Map (CSM) to divide an existing 37-acre parcel into (2) parcels to accommodate Phase 2 of an industrial development. Property is located at N104W12659 Donges Bay Road in the Town 9 Business Park. (ACTION) SUBMITTED BY: Jordan Yanke, Associate Planner SUMMARY EXPLANATION: Ruekert & Mielke, Agent for F Street Germantown LLC, Property Owner. Certified Survey Map (CSM) to divide an existing 37-acre parcel into (2) parcels to accommodate Phase 2 of an industrial development. Property is located at N104W12659 Donges Bay Road in the Town 9 Business Park. ATTACHMENT: 1. STAFF REPORT_F STREET GERMANTOWN LLC_CSM 2. APPLICATION 3. CERTIFIED SURVEY MAP (CSM) 4. STAFF REVIEW MEMO (VILLAGE SURVEYOR) STAFF RECOMMENDATION: APPROVE the proposed 2-lot Certified Survey Map (CSM) for F Street Germantown, LLC, for property located at N104W12659 Donges Bay Road, subject to (1) condition. ACTION BY COMMITTEE: Plan Commission recommended to APPROVE the proposed 2-lot Certified Survey Map (CSM) for F Street Germantown, LLC, for property located at N104W12659 Donges Bay Road, subject to (1) condition. Page 119 of 174 CERTIFIED SURVEY MAP (CSM) 06/01/26 Village Board Meeting Ruekert & Mielke / F Street Germantown, LLC Village Staff Report & Recommendation Germantown, Wisconsin SUMMARY Ruekert & Mielke, Agent for F Street Germantown LLC, Property Owner. Certified Survey Map (CSM) to divide an existing 37-acre parcel into (2) parcels to accommodate Phase 2 of an industrial development. Property is located at N104W12659 Donges Bay Road in the Town 9 Business Park. Location: N104W12659 Donges Bay Road Applicant / Ruekert & Mielke F Street Germantown, LLC Property Owner: W233N2080 Ridgeview Pkwy 1134 N 9 TH Street, Suite 200 Waukesha, WI 53188 Milwaukee, WI 53233 -------------------------------------------------------------------------------------------------------------------------- Zoning: M-1: Limited Industrial Adjacent Land Uses Zoning North Agricultural/Residential Rs-2/Rs-3/A-1 South Agricultural A-1 East Agricultural/Residential N/A (City of Mequon) West Institutional (Public Works) I Location Map Page 120 of 174 CSM Ruekert & Mielke / F Street Germantown, LLC Page 2 of 3 Background/Proposal Ruekert & Mielke, Agent for F Street Germantown LLC, Property Owner. Certified Survey Map (CSM) to divide an existing 37-acre parcel into (2) parcels to accommodate Phase 2 of an industrial development. Property is located at N104W12659 Donges Bay Road in the Town 9 Business Park. The land subject to the proposed Certified Survey Map (CSM) was originally platted in 2023 (CSM 7272) to accommodate a 375,000 sqft industrial building that was granted site plan approval by the Village the same year. The building was approved under an initial phase of a 2-phase industrial development. The building has since been completed and is now fully leased by ID Logistics. Given that the Phase 1 building is now occupied, the applicant/owner has submitted this CSM application to split off a new lot from the existing 37-acre parcel to allow for a future industrial building under Phase 2. Note that during implementation of Phase 1, utilities, stormwater infrastructure, and grading were completed for Phase 2 as well. Details associated with the proposed lots are listed below: Staff Comments Community Development: Planning & Zoning The parcel subject to the proposed Certified Survey Map (CSM) is currently zoned M-1 Limited Industrial and meets applicable development standards. The proposed lots will maintain the same zoning designation and comply with zoning standards for lots within the M-1 District. Village Surveyor The Village Surveyor has identified minor technical corrections in a May 6, 2026, memo that will need to be addressed by the applicant in a revised CSM prior to recording. Note that a revised CSM (attached) has been submitted by the applicant addressing these corrections. OWNER CSM LOTS & ZONING F STREET GERMANTOWN, LLC LOT 1 (23.6 ACRES); M-1 ZONING DISTRICT (EXISTING IND. BUILDING) F STREET GERMANTOWN, LLC LOT 2 (13.3 ACRES); M-1 ZONING DISTRICT (FUTURE IND. BUILDING) Page 121 of 174 CSM Ruekert & Mielke / F Street Germantown, LLC Page 3 of 3 APPROVE the proposed 2-lot Certified Survey Map (CSM) for F Street Germantown, LLC, for property located at N104W12659 Donges Bay Road, subject to the following condition: 1. All technical issues and corrections identified by the Village Surveyor (see attached May 6, 2026, memo from Bob Beilfuss, PLC) shall be addressed and reflected in a revised CSM reviewed and approved by Village staff prior to recording. (COMPLETED) VILLAGE STAFF RECOMMENDATION Page 122 of 174 of 6ffi --.?gilb!!mrerr Fee must accompany application r ,$E'#oowith public improvements &W6" pu blic im provements Paid_ CERTIFIED SURVEY MAP APPLICATION Pursuant to Section 18.06 of the Municipal Code Please read and complete this application carefully. All applications must be signed and dated. o PROPERTY OWNERAPPTICANTORAGENT Ruekert & Mielke W233N2080 Ridgeview Pkwy Waukesha, Wl53188 Phone (262) 542-5733 Fax() E-Mail ke-com PROPERW ADDRESS OR GENERAT LOCATION Phonel"flt()j(f-7lqc F (fraaf l?o ttr 11?4Nqfhqf Milwaukpe, Wl 53?33 TAX KEV NUMBER a o SW corner W Donoes Bav Rd & Wasaukee Rd GTNV 361978 PURPOSE OF LAND SPLIT Divide into two parcels for sale of one lot. Willthe land split require rezoning? No From NA To Ha Lf DAND tNtrtAtrHEFoLLowtNG: rc I understand that the Certified Survey Map is not valid until recorded at the Washington County Register of- Deeds. The Village will record lhe documenl and charge the applicant all applicable recording fees. 4 understand that the Map will not be placed on the Village Board agenda until all the technical corrections to the SM are made, the payment of any outstanding impact fees are paid to the Village Clerk's Department, and the - original signed and stamped copy of the Map is submitted on the proper paper. %runderstand that parcels created outside the Sewer $ervice Area will require a soil test. I also understand thatF all properties abutting a $tate Highway will require DOT approval and I will be responsible for securing such 414 aPProval Prior to recording' ' / t understand alldelinquent property taxes on any of the properties involved shall be paid priorto recording. f| sTGNATURES -- ALL AppLrcATroNs Musr BE STGNED By owNER! 22/ r-zz-ze fu 4/?VTzc Applicant Date 6wfrbr Date Page 123 of 174 CERTIFIED SURVEY MAP ________ MielkeRuekertwww.ruekertmielke.com ENWSGRAPHIC SCALE6000150300 Page 124 of 174 CERTIFIED SURVEY MAP ________ MielkeRuekertwww.ruekertmielke.com ENWS GRAPHIC SCALE6000150300 ENWS Page 125 of 174 CERTIFIED SURVEY MAP ________ MielkeRuekertwww.ruekertmielke.com ENWS GRAPHIC SCALE6000150300 Page 126 of 174 CERTIFIED SURVEY MAP ________ MielkeRuekertwww.ruekertmielke.com Page 127 of 174 CERTIFIED SURVEY MAP ________ MielkeRuekertwww.ruekertmielke.com Page 128 of 174 CERTIFIED SURVEY MAP ________ MielkeRuekertwww.ruekertmielke.com Page 129 of 174 Point Land Surveying & M apping “Today’s Technology, Old Fashioned Quality” Professional Land Surveying and Mapping Services W174 N9467 Joper Road, Menomonee Falls, Wisconsin, 53051 262-250-8003 office pointlandsurveying@gmail.com email To: Kevin Driscoll, Village Engineer CC: Jeff Retzlaff Village Planner From: Bob Beilfuss, PLS Date: May 6, 2026 Re: F Street Germantown LLC CSM Kevin, Here are my review comments for the F Street Germantown CSM received 5/5/2026. Certified Survey Map Applicant or Owner: Ruekert and Mielke : F Street Germantown LLC Address: 1134 N. 9 th Street, Milwaukee Tax Key No. GNTV 361978 Land Surveyor/Firm: Baiba Rozite PLS, Ruekert and Mielke Review Comments are based on the CSM Review Checklist approved 4/9/2025: 1. Per Chapter 18 of the Village Land Division Ordina nce, all subdivision and Certified Survey Maps will be referenced to the Wisconsin State Plane Coordinate System, South Zone (NAD 1983-2011 datum) grid bearings for a bearing basis. 2. The provided legend does not indicate the PLSS monu ment type and size and needs to be provided. 3. Wisconsin State Plane Coordinates, South Zone Grid ( NAD 1983 2011 adjustment) of at least one PLSS monument needs to be added 4. Add the current building setback lines for Lot 1 and 2, mapped, dimensioned per current zoning code. Include a date stamp for the current zoning code being used. 5. Village of Germantown Planning Commission Approval: Correct the name of the Planning Commission Chair and Village President as shown below: Page 130 of 174 Point Land Surveying & M apping “Today’s Technology, Old Fashioned Quality” Professional Land Surveying and Mapping Services W174 N9467 Joper Road, Menomonee Falls, Wisconsin, 53051 262-250-8003 office pointlandsurveying@gmail.com email This Certified Survey Map is hereby approved by the Planning Commission of the Village of Germantown on this day of , 2026. Robert A. Soderberg, Chairman Date Deborah J. Remich, Secretary Date 6. On Page 6 of 6. the Planning Secretary’s name is incorrect and needs to be corrected to read Deborah J. Remich. 7. Along the east side of Lot 2, there is a strip of la nd of varied width that according to County records is owned by the City of Mequon (Tax Key N o. 361-990). If this is the case, the Parcel should be noted. Document No 1180493 could reveal the owner and if these lands are dedication or a deed in Fee for Right of Way purposes. This item should be resolved prior to recording. Document Approval and Recording For this CSM to be approved by the Village Board and recorded at the Washington County Register of Deeds, the document must be provided to the Village Clerk’s office in a completed format including all original signatures of t he owner and lending institution, original seals of the professional land surveyor on the recordable media the Wednesday prior to the scheduled Village Board meeting. This includes the CADD file. Any documents or digital files not submitted by the due d ate or contain outstanding technical review comments that have not be addressed, will be moved to the next scheduled Village Board meeting agenda. Document Submittals and Data Conversion As of October 2005, the Village of Germantown require s a digital copy of all Certified Survey Maps, Condominium Plats and Subdivision Plats in addition to the documents as required by Wisconsin Statute and Village Ordinances as pa rt of the land division approval. The model space of the drawing will be done in Wisconsin State Plane Coordinate System, South Zone (NAD 1983 datum 2011 Adjustment) and the Grid Bearing basis. Page 131 of 174 Point Land Surveying & M apping “Today’s Technology, Old Fashioned Quality” Professional Land Surveying and Mapping Services W174 N9467 Joper Road, Menomonee Falls, Wisconsin, 53051 262-250-8003 office pointlandsurveying@gmail.com email Prior to Recording the Certified Survey Map or Subdivision Plat The professional land surveyor is responsible for submittin g a copy of the AutoCAD drawing file (.dwg) of the document in version 2025 via email to the Village Surveyor for mapping purposes. All digital professional land surveyor seals and signatures will be purged from the digital copy prior to submittal. Sincerely, Point Land Surveying & Mapping Bob Beilfuss Bob Beilfuss, P.L.S. Principle Page 132 of 174 BUSINESS OF THE VILLAGE BOARD MEETING DATE: June 1, 2026 PLACEMENT: Action Item ITEM TITLE: Contract award to MC Group, LLC for Owners Representation services related to the Police Department building project. (ACTION) SUBMITTED BY: Patrick Merten, Police Chief SUMMARY EXPLANATION: ATTACHMENT: 1. M-C Group OR Recommendation -VB 2. MC Group Proposal 3. MC Group Fees Revised STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 133 of 174 BUSINESS OF THE VILLAGE BOARD GERMANTOWN, WI MEETING DATE: June 1, 2026 AGENDA ITEM: Action ITEM TITLE: Appointment of contract for Owners Representation for New Police Department SUBMITTED BY: Chief Patrick Merten SUMMARY EXPLANATION: The Village has already initiated the selection of an Architectural/Engineering (A/E) team and intends to utilize a Construction Manager at Risk (CMAR) delivery method. The Owner’s Representative will serve as the Village’s primary advocate, ensuring the project remains on schedule, within the $35 million budget, and meets the high -security operational requirements of a modern law enforcement facility. The Police Department Building Committee issued a Request for Proposal (RFP) to three Owner’s Representative (OR) firms and received proposals from all three. The committee reviewed and evaluated each proposal based on the following criteria: • Experience with Public Safety / Police Facilities (20 points) • Qualifications of Personnel (30 points) • Approach to CMAR Budget and Schedule Oversight (20 points) • Proposed Fee Structure (10 points) • References from Similar Wisconsin Municipalities (10 points) • Interview (10 points) The Police Department Building Committee conducted interviews with two of the three firms, as the third firm was unable to attend the scheduled interview date and time. The two firms interviewed were M-C Group and Luther Group. Following the interviews and final scoring process, the committee rated each firm on a 100 -point scale: • M-C Group – 83 out of 100 • Luther Group – 49 out of 100 Based on the overall evaluation process, the committee determined that M -C Group was the most qualified Owner’s Representative firm to assist the Village with oversight of the new police facility construction project. M-C Group has established strong professional relationships with many qualified A/E and CMAR firms throughout the regional market and looks forward to continuing that collaboration while working with FGM Architects and the selected CMAR team members. Thank you for your consideration of this request. ATTACHMENT: ORDINANCE___ RESOLUTION_____ OTHER__X__ RECOMMENDATION: A motion to recommend that the Village Board approve the selection of M-C Group to provide Owners Representation services for the new Police Facility, and authorization for the Village Administrator and Village Attorney to negotiate and execute a contract for the services. Page 134 of 174 May 22, 2026 New Police Department Facility Page 135 of 174 Dear Chief Merten, Congratulations on receiving community support to plan and implement a much-needed new Police Department in the Village of Germantown. The new state-of-the-art facility will serve the community for current and future generations to come. MC Group LLC will be honored to play a role in assisting you, your staff and the Village’s' leaders in the planning, design and implementation of this important and exciting project. We will act as an extension of your staff protecting your interests as though they were ours in all aspects of the project. We feel that we have developed a customized fit of owner representative services that do not overlap efforts and responsibilities of other project stakeholders, including the design team and construction manager at risk. The services and the resulting added value that they create are depicted and outlined in this proposal. If you have any questions about any component of our proposal, please contact me; I will enthusiastically address any inquiries you may have. After digesting the contents of our proposal, we hope that you will agree that MC Group LLC is the perfect partner for this important project. Some of our key differentiators include: The Most Experience: MC Group's experience is unmatched. We have been providing focused Owner's Rep services since 1998, serving many notable institutional, educational, corporate and healthcare clients in Southeast Wisconsin. The majority of our work is through repeat clients; testimony to the value that we bring. A Recognized Entity: We are the longest standing Owner’s Representative firm serving Southeast Wisconsin guiding Owners through complex projects to successful conclusions. Having a wide net of respected resources brings more exposure and interest to your project; this translates to high value outcomes. Customized Work Plan: No cookie cutter services proposal from us. We carefully craft the levels of services to the specific needs of the project. We focus on the specific needs and avoid duplicative services provided by other project stakeholders. By focusing our efforts where we drive value we can provide efficient involvement which allows our reduced fee proposal. We Are Facilitators: We believe in Win-Win relationships. We are avid facilitators working in an open, transparent and respectful environment. By listening, reacting and monitoring the needs and inquiries of other project stakeholders including the designers and constructors, we keep information flowing. Answers are the grease that keeps the gears turning. Architects and construction managers respect us for the collaborative environment that we foster. We Are Highly Interested: We're really excited about the opportunity to serve on this project. I’ve called the Germantown area home for the past 36 years, having sent my kids through the Germantown school district, having coached Germantown Rec youth football and basketball and enjoying all that Germantown offers. (Our current favorite is the Relish). We love projects that bring valuable services to the local community, especially the community that we live in. Thank you for the opportunity to present our firm, our values, our people and our proposed work plan for your important project. We believe that we've hit the mark, but if not, please let us know. We are highly interested in serving you in the manner that you envision and are amenable to feedback. We look forward to next steps! Ric Miller Founding Partner - MC Group LLC Village of Germantown N122W17177 Fond du Lac Avenue Germantown, WI 53022 Attn: Chief Patrick Merten, Police Chief, Germantown Police Page 136 of 174 SECTION 1 | Firm Information & 1 Independence SECTION 2 | Project Team 3 SECTION 3 | Experience 7 SECTION 4 | Project Approach 19 SECTION 5 | Compensation 29 SECTION 6 | Insurance 31 WHY MC GROUP? 33 TABLE OF CONTENTS Page 137 of 174 SECTION 1 Firm Information & Independence “Thanks for the ongoing relationship which is anchored by the very successful project to expand our corporate headquarters... Our senior administration appreciates that all of the project success parameters that we established from the onset of the project have been met or exceeded. Through this and subsequent projects, our real estate management team benefits from the expertise your group provides. We plan to continue leaning on MC Services as our company grows and our facilities needs expand.” Randy Stark | Director of Internal Services West Bend Mutual Insurance 1 Page 138 of 174 ABOUT MC GROUP Commitment to Diversity, Equity, Accessibility and Inclusion MC Group, LLC was originally formed as Ric Miller Construction Consulting, LLC (RMCC) in January 1998 as a Wisconsin limited liability company with the vision of providing Owners technical support and expertise in planning and implementing their facilities projects. In 2019, RMCC evolved into MC Group allowing for increased capacity and capabilities to better serve our clients. We now have a highly experienced and accomplished staff of professionals providing Owner’s Representative services on challenging and rewarding projects in many markets. MC Group has managed over $4 billion worth of projects constructed in the past 25+ years by applying a proven approach that focuses on planning, communicating, motivating, and leading. We have had the great privilege to serve many notable clients within Southeastern Wisconsin and beyond. To learn more about our firm, our people, and the clients that we have had the privilege to serve, we encourage you to visit our website at MCGroup-gbs.com MC Group has extensive experience supporting our Client’s diversity, equity, accessibility and inclusion commitments and is comfortable collaborating with and supporting experienced diversity consultants to open doors of opportunity. MC Group understands the value and vision that diversity brings to our communities and projects, and are committed to creating opportunities for both individuals and businesses. Through careful pre-planning and aggressive engagement, we have been able to support some of our Clients, such as Froedtert Health, to exceed their diversity goals by 10%, both in business participation and in “hard hats” providing labor on projects. Additionally, MC Group obtained its own certification as a woman- owned business in 2024. Ric Miller, original sole proprietor, has embraced the growth and development that Jackie Clarke and Angela Brzowski have brought to the partnership, and the ability to serve our Clients most collaboratively. Similarly, MC Group wants to provide others their chance and encourage their growth in our Wisconsin communities. SECTION 1: Firm Information & Independence 2 Page 139 of 174 SECTION 1: Firm Information & Independence 3 Capacity On an annual basis, we are positioned to provide more than $2 million in services to our customers. MC Group’s capacity to serve has incrementally grown over the past five years and is projected to continue that same trajectory of growth in the coming five years. With the Project Team and Approach as outlined in this Proposal, MC Group is well- positioned with capacity to support the Village of Germantown in this exciting project and in future project needs. In addition, prior to submitting on this RFP, we examined our workload and capacity as it specifically correlates to your project scope and schedule. The team proposed has the capacity to fully address this project and act in the Village’s best interests as an Owner’s Representative. Further, the team presented will be dedicated to this project for its duration. MC Group LLC is an independent Owner’s Services Consulting firm with no financial or corporate affiliation with FGM Architects or any other related firms. We value our independence and see it as an asset to the Village of Germantown to have our representation with your growing team of outside experts. Our value comes from helping our clients successfully achieve their project goals, while objectively assessing all situations and providing sound guidance and support. Firm Independence Page 140 of 174 SECTION 2 Project Team “Job well done! Once again, the MC Group has been our valued partner in facilitating a successful project conclusion. You can be assured that you’ve played an instrumental role in the exciting exponential growth that Froedtert Health has experienced over the past 20 years. We look forward to working with you and your staff for the next 20 years as we continue on our journey to bring the most advanced health care environments to our community and beyond.” John A. Balzer, MSEM | VP, Facility Planning & Development (Retired) Froedtert Health 3 Page 141 of 174 RIC MILLER Principal-in-Charge MAURA RIORDAN Senior Project Manager CHIEF PATRICK MERTEN Police Chief, Village of Germantown CONSTRUCTION MANAGER PROJECT TEAM MC Group has a staff of experienced professionals that are ready to serve you. We propose to provide the services relative to your Public Safety Building project with the following team members. This team bring to the Village of Germantown over 50 years of project development experience (design through construction) experience that complements Village’s Police Department team. Ric & Maura are currently wrapping up the very successful new Public Safety Building project in Port Washington and are anxious to leverage their lessons learned on your project. RIC MILLER, Founding Partner As our Founding Partner will serve as the Principal-in-Charge. He will support the team with his extensive project experience and bring his industry relationships to the table to benefit the project. MAURA RIORDAN, Team Lead and Senior Project Manager As Project Team lead and Project Manager, Maura will be your consistent point of contact throughout the project, from Day One to move-in. She will assure clear communication is maintained with all project stakeholders and will hold all parties accountable for their roles and responsibilities. SECTION 2: Project Team RIC MILLER MAURA RIORDAN Overall Team Leadership and Accountability Management Project Meetings and Coordination Client Relationship Contract Negotiations and Modifications Executive Team Engagement Milestone and Phasing Schedule Development and Management Total Project Budget Development Design Meetings and Coordination Monthly Financial Report Review & Meetings (1x/month) Estimate Reviews Project Team Development and Governance Support Specialty Vendor Coordination and Management Pay Application Review Change Management and Cost Issue Reviews Project Progress Reporting Conduct Project Closeout MC GROUP RESOURCE ROLES & RESPONSIBILITIES 4 Page 142 of 174 RIC MILLER PROFILE Sense of accomplishment is at the root of Ric’s passion for the construction industry. Ric finds it very motivating and truly inspiring to experience the progress on a jobsite week by week and month by month overseeing and observing what a diverse group of people have accomplished. Starting with a University of Wisconsin Construction Administration degree, Ric personally brings almost 40 years of experience in the construction industry to the table with a valuable mix of 17 years serving the constructor’s role as CMGC with the balance of the years serving as Owner’s Representative leading the project team on the journey to success. A lesson that Ric has learned along the journey in life is that there are certain things that we all covet, but which we can’t begin to receive until we first give them away to others. Respect is one of those things and is a cornerstone of Ric’s interactions with all people EDUCATION & EXPERIENCE BS Construction Administration University of Wisconsin-Madison 44 years in the Construction industry PRINCIPAL-IN-CHARGE SELECTED PROJECT EXPERIENCE Historic Haymarket Milwaukee Future Museum Project Milwaukee, WI | $240M COLLABORATIVE TEAM | MULTIPLE FUNDING SOURCES | MULTIPLE BUILDING/PHASES | TAX EXEMPT | COMMUNITY ENGAGEMENT | CITY OF MILWAUKEE | DEMOLITION/ABATEMENT School District of Menomonee Falls - 2016 Referendum Work Menomonee Falls, WI | $37M COLLABORATIVE TEAM | MULTIPLE FUNDING SOURCES | MULTIPLE BUILDING/PHASES | TAX EXEMPT | COMMUNITY ENGAGEMENT | OCCUPIED CAMPUS Milwaukee Regional Medical Center - Thermal Energy Plant & Distribution System Milwaukee, WI | $246M COLLABORATIVE TEAM | MULTIPLE FUNDING SOURCES | MULTIPLE BUILDING/PHASES | TAX EXEMPT | CITY OF MILWAUKEE | OCCUPIED CAMPUS | DEMOLITION/ABATEMENT Froedtert Health - Parking Area 6 Milwaukee, WI | $80M COLLABORATIVE TEAM | MULTIPLE BUILDING/PHASES | TAX EXEMPT | COMMUNITY ENGAGEMENT | CITY OF MILWAUKEE | OCCUPIED CAMPUS Cedar Community – The Lofts at Cedar Lake West Bend, WI | $35M COLLABORATIVE TEAM | MULTIPLE BUILDING/PHASES | TAX EXEMPT | COMMUNITY ENGAGEMENT | LOCAL PROJECT | OCCUPIED CAMPUS | PROPERTY DEVELOPMENT West Bend Badger Middle School West Bend, WI | $27M COLLABORATIVE TEAM | MULTIPLE FUNDING SOURCES | MULTIPLE BUILDING/PHASES | TAX EXEMPT | COMMUNITY ENGAGEMENT | OCCUPIED CAMPUS CAMPUS West Bend Silverbrook Intermediate School West Bend, WI | $28M COLLABORATIVE TEAM | MULTIPLE FUNDING SOURCES | MULTIPLE BUILDING/PHASES | TAX EXEMPT | COMMUNITY ENGAGEMENT | OCCUPIED CAMPUS MRMC West Campus Development Project Phase 1 Milwaukee, WI | $54M COLLABORATIVE TEAM | TAX EXEMPT | COMMUNITY ENGAGEMENT | CITY OF MILWAUKEE | OCCUPIED CAMPUS Port Washington Public Safety Building Port Washington, WI | $35M COLLABORATIVE TEAM | TAX EXEMPT | COMMUNITY ENGAGEMENT | MULTIPLE DEPARTMENTS | HIGH PROFILE/PUBLIC PROJECT | PUBLIC PROJECT COMMUNICATIONS E-One, Inc. Plant 4 Expansion Ocala, FL | $23.5M COLLABORATIVE TEAM | PUBLIC SAFETY INDUSTRY | MULTIPLE BUILDING/PHASES | DEMOLITION/ABATEMENT | COMMUNITY ENGAGEMENT | ACCELRATED SCHEDULE| OCCUPIED CAMPUS SECTION 2: Project Team 5 Spartan Emergency Response. Manufacturing Plant Expansion Brandon, SD | $20M COLLABORATIVE TEAM | PUBLIC SAFETY INDUSTRY | MULTIPLE BUILDING/PHASES | DEMOLITION/ABATEMENT | COMMUNITY ENGAGEMENT | ACCELRATED SCHEDULE| OCCUPIED CAMPUS Page 143 of 174 MAURA RIORDAN PROFILE Maura brings to MC Group over 20 years of construction experience managing a wide variety of projects. From highly complex healthcare projects here in Wisconsin, to large-scale tenant buildouts in Chicago, to managing the design and construction of projects across the country, Maura has developed excellent communication skills and a strong work ethic. She instills a collaborative team approach in each project to ensure the client’s needs are met, risks are identified and mitigated, and the project is completed on time, on budget and with the highest standard of quality. EDUCATION & EXPERIENCE BS Architecture University of Illinois, Urbana-Champaign 25 years in Construction Industry COMMUNITY/INDUSTRY TRAINING LEED AP OSHA 30-Hour Wauwatosa School District Task Force 2075 PROJECT MANAGER SELECTED PROJECT EXPERIENCE Historic Haymarket Milwaukee Future Museum Project Milwaukee, WI | $240M COLLABORATIVE TEAM | MULTIPLE FUNDING SOURCES | MULTIPLE BUILDING/PHASES TAX EXEMPT | COMMUNITY ENGAGEMENT | CITY OF MILWAUKEE | DEMOLITION/ABATEMENT Froedtert Health - Inpatient Support Renovations Menomonee Falls, WI | $9.4M COLLABORATIVE TEAM | MULTIPLE BUILDING/PHASES | TAX EXEMPT | CITY OF MILWAUKEE | OCCUPIED CAMPUS | DEMOLITION/ABATEMENT Froedtert Health - Sargeant Health Ambulatory Surgery Center Milwaukee, WI | $7M COLLABORATIVE TEAM | MULTIPLE FUNDING SOURCES | MULTIPLE BUILDING/PHASES | TAX EXEMPT | CITY OF MILWAUKEE | OCCUPIED CAMPUS | DEMOLITION/ABATEMENT Oconomowoc Memorial Hospital - Patient Tower Oconomowoc, WI | $70M COLLABORATIVE TEAM | MULTIPLE BUILDING/PHASES | TAX EXEMPT | OCCUPIED CAMPUS | DEMOLITION/ABATEMENT Oconomowoc Memorial Hospital - Emergency Department and Sitework Oconomowoc, WI | $3M COLLABORATIVE TEAM | MULTIPLE BUILDING/PHASES | TAX EXEMPT | OCCUPIED CAMPUS | DEMOLITION/ABATEMENT Oconomowoc Memorial Hospital - Surgery Family Lounge Oconomowoc, WI | $800K COLLABORATIVE TEAM | MULTIPLE BUILDING/PHASES | TAX EXEMPT | OCCUPIED CAMPUS | DEMOLITION/ABATEMENT Waukesha Memorial Hospital - Mukwonago: Emergency Department & Patient Tower Mukwonago, WI | $100M COLLABORATIVE TEAM | MULTIPLE BUILDING/PHASES | TAX EXEMPT | OCCUPIED CAMPUS | DEMOLITION/ABATEMENT Truman State University - Campus Planning and Renovations Kirksville, MO | Varies MULTIPLE FUNDING SOURCES | MULTIPLE BUILDING/PHASES | TAX EXEMPT | COMMUNITY ENGAGEMENT | OCCUPIED CAMPUS | DEMOLITION/ABATEMENT Children’s Wisconsin - Pediatric ICU Expansion Project Milwaukee, WI | $26M COLLABORATIVE TEAM | MULTIPLE BUILDING/PHASES | TAX EXEMPT | CITY OF MILWAUKEE | OCCUPIED CAMPUS SECTION 2: Project Team 6 Froedtert Health - Parking Area 6 Milwaukee, WI | $80M COLLABORATIVE TEAM | MULTIPLE BUILDING/PHASES | TAX EXEMPT | COMMUNITY ENGAGEMENT | CITY OF MILWAUKEE | OCCUPIED CAMPUS Port Washington Public Safety Building Port Washington, WI | $35M COLLABORATIVE TEAM | TAX EXEMPT | COMMUNITY ENGAGEMENT | MULTIPLE DEPARTMENTS | HIGH PROFILE/PUBLIC PROJECT | PUBLIC PROJECT COMMUNICATIONS Page 144 of 174 SECTION 3 Experience “[We] extend our sincere appreciation for the leadership and guidance that you [Ric Miller] and the MC Group have provided in managing our complex campus Thermal Power Plant Project. Your organization and ongoing management of the many aspects of the project allowed our administration and board comfort and confidence over the entire 5-year journey. Your meticulous management and monthly reporting of the detailed project financial status allowed MRMC Thermal and the campus members to invest project savings into plant reliability and efficiency-added features as the project proceeded, giving us far more in the end than we originally planned. Thanks for guiding us down that successful path.” Mark Geronime, PE | Vice President of Operations Milwaukee Regional Medical Center Thermal Services, Inc 7 Page 145 of 174 MC GROUP’S PROVEN RECORD OF SUCCESS and deep excavations adjacent densely populated and busy campuses, just feet away from the busiest Emergency Department in Milwaukee County. Our unique experiences also range to oversight of sensitive archaeological excavations of pauper graves, with careful removal of human remains through collaboration with UW Milwaukee archaeologists. While these unique experiences may not directly apply to the Village of Germantown’s New Police Department building project, it demonstrates our capabilities to develop unique and collaborative solutions. Services for clients and projects routinely include tracking progress, schedule, budget, costs, cost forecasting, diversity and inclusion engagement, as well as helping to guide major decisions and navigate project changes. SECTION 3: Experience At MC Group, we have found that a collaborative project team has improved outcomes and increased project delivery speed, while promoting cost efficiency and reducing overall risk to both the Owner and the project. An outcome of completing decades of successful and collaborative projects, MC Group has developed strong, professional relationships with most qualified AE and CMAR firms in the regional market, and look forward to continuing this tradition working with FGM Architects and the selected CM team members. Utilizing the collaborative team approach that MC Group outlines in this proposal, the Village of Germantown can take advantage of a huge range of project experience. Ric, and Maura have extensive project experience with highly complex and technical campus and building construction, including hospitals, schools, corporations, and industrial facilities. Project examples include multi-story vertical high- rise expansions above high acuity inpatient units for extremely vulnerable transplant patients, and demolition OWNER’S REPRESENTATION EXPERTISE AND EXPERIENCE 8 Page 146 of 174 CITY OF PORT WASHINGTON PUBLIC SAFETY BUILDING Originally established with a $35 million total project budget, the Port Washington Public Safety Building project was successfully value- engineered to approximately $32 million through a disciplined and highly collaborative preconstruction process led by MC Group as the Owner’s Representative. The new Public Safety Building will consolidate police, fire, and civic functions into a unified shared campus while modernizing and expanding the City’s existing public safety infrastructure. The police component of the facility includes secure police administration space, a virtual indoor training range, secure evidence storage, a squad garage with integrated sallyport operations, and dedicated emergency operations space designed to support critical incident management and continuity of operations. The fire department portion includes fire administration, a six-bay apparatus area, and full-time living quarters designed to support 24/7 operations. Shared spaces between the police and fire functions include a public lobby, large training and courtroom space, and a shared fitness room intended to support both operational readiness and staff wellness. As Owner’s Representative, MC Group has led overall project coordination and management efforts including schedule oversight, budget management, design-phase coordination, value engineering, procurement support, stakeholder engagement, construction administration, and ongoing communication between the City, consultants, contractors, and user groups. MC Group continues to guide the project through active construction with occupancy anticipated in Summer 2026. • Preconstruction Services/Oversight • Bidding/GMP/Total Project Budget Development • Construction Administration/Oversight • Project Financial Management • Project Management of Owner's FFE INDUSTRY Public Safety YEAR 2026 FINANCIAL $35M Overall – trending to $32M ARCHITECT Bray Architects CONSTRUCTION C.D. Smith Construction Collaborative Team Approach Tax-Exempt Occupied Campus High-Profile / Public Project Public Project Communications Community Engagement Municipal Project Public Safety Project PROJECT ELEMENTS SERVICES SECTION 3: Experience 9 Page 147 of 174 WISCONSIN MUSEUM OF NATURE & CULTURE FUTURE MUSEUM Located on 2.4-acres in the Haymarket neighborhood, adjacent the city’s Deer District, the Future Museum will be the largest cultural project in Wisconsin’s history. Following abatement and demolition of several existing buildings, an approx. 200,000 SF, five-story building will house an open atrium gathering space, four floors of exhibits, two gardens (one rooftop) and a butterfly vivarium. A parking structure and offset collections storage are also planned. MC Group is helping to guide the Museum through each milestones necessary to secure funding through multiple sources, including State, County and private funding. The funding process also includes pursuit of other public funding sources such as brownfield funding and New Market Tax Credit allocations. SERVICES • Preconstruction Services/Oversight • Bidding/GMP/Total Project Budget Mgmt • Project Scope Validation • Construction Administration/Oversight • Project Financial Management • Project Management of Owner’s FFE • Project Close-out/Oversight INDUSTRY Cultural, Educational YEAR 2022-Ongoing FINANCIAL $240M Overall ARCHITECT Kahler Slater/Ennead CONSTRUCTION Mortenson Collaborative Team Approach Tax-Exempt Multiple Building/Phases Demolition/Abatement Multiple Funding Sources City of Milwaukee Community Engagement High Profile/ Public Project PROJECT ELEMENTS SECTION 3: Experience 10 Page 148 of 174 MILWAUKEE REGIONAL MEDICAL CENTER REDEVELOPMENT PHASES 1 THRU 3 The Milwaukee Regional Medical Center (MRMC) project encompasses a series of projects, the majority of which are west of 92nd St, north of Wisconsin Avenue, east of 141 and south of Watertown Plank road, consisting of approximately 80 acres. The current projects consist of mass grading across the 80 acres with relocation of removed materials on site, roadway design, installation of underground infrastructure and construction of 0.35 miles of 95th Street, 0.26 miles of Doyne Extension, 0.12 miles reconstruction of 92nd Street, the driveway relocation of Kathy's House, surface parking lot construction and retention pond expansion. The project budget is approximately $54M and the Owner's Representative project duration is 30 months. The role of MC Group on this project is to serve as MRMC's principal point of contact and liaison between the Engineer, CM and MRMC's Consultants throughout the project. MC Group monitors and ensures quality, timely and cost- sensitive design and construction while maintaining professional relationships with all parties. MC Group is also responsible for monitoring, reporting and identifying discrepancies in the budget or schedule and provide early warning of problems that may affect either, as well as reviewing Applications for Payment, invoices and Change Orders, making recommendations to MRMC. INDUSTRY Community, Medical YEAR 2022-Ongoing FINANCIAL $100M Overall ENGINEER Graef CONSTRUCTION Walbec Collaborative Team Approach Tax-Exempt Occupied Campus Demolition/Abatement Multiple Project Phases City of Milwaukee Community Engagement Environmentally Contaminated Properties PROJECT ELEMENTS SERVICES • Team Selection • Preconstruction Services/Oversight • Bidding/GMP/Total Project Budget Development • Construction Administration/Oversight • Project Financial Management • Project Management of Owner's FFE SECTION 3: Experience 11 Page 149 of 174 Collaborative Team Approach Tax-Exempt Occupied Campus Multiple Project Phases Multiple Funding Sources Community Engagement Utilities Multiple Municipalities MILWAUKEE REGIONAL MEDICAL CENTER THERMAL ENERGY PLANT & DISTRIBUTION SYSTEMS In 2014 the members of MRMC formed MRMC-Thermal with the intent to purchase, expand, upgrade, and operate the centralized plant. On 4/21/2016 MRMC Thermal closed on the property and proceeded with the major upgrades and expansion projects with the goal of increasing reliability, redundancy, and increased efficiency. The high-risk nature of the business plan, and no ability to fund budget overages, prompted MRMC to engage Ric Miller's support. Ric was able to work with Bob Mlynarek to guide the project budget back into alignment. Throughout the course of the project, with detail monitoring and forecasting, the project was able to use significant budget savings to re-invest those dollars into additional system improvements. The overall budget supported three projects including a temporary boiler plan, and conversion of the main plan from coal to natural gas while adding n+ 1 redundancy. The third project focused on distributing chilled water and steam to multiple landowners and tenants throughout the MRMC Campus. The 36" and 48" pipelines crossed Watertown Plank Road, a major thoroughfare providing access to US Hwy 41. From there, the pipelines had to be distributed throughout the campus to multiple end users, running parallel and crossing multiple campus roadways. Ric coordinated and communicated with the project's CMGC and MRMC Campus' Mark Geronime daily to ensure the project phasing, utility coordination, and pedestrian and vehicle traffic management prevented any impacts to the busiest campus in the Milwaukee regional area. • Team Selection • Preconstruction Services/Oversight • Bidding/GMP/Total Project Budget Development • Construction Administration/Oversight • Project Financial Management • Project Management of Owner's FFE • Project Closeout Oversight • Oversight of CMGC Contracting INDUSTRY Community, Medical YEAR 2018 FINANCIAL $246M ENGINEER Burns & McDonnell Engineering Company, Inc. CONSTRUCTION Boldt PROJECT ELEMENTS SERVICES SECTION 3: Experience 12 Page 150 of 174 WEST BEND SCHOOL DISTRICT 2012 Referendum Projects: Silverbrook Middle School Addition and Green Tree Elementary School Renovations The 2012-approved $22.8M referendum encompassed a 180,000 SF new addition to the Silverbrook Middle School providing the students a new food servery and cafeteria, and a new gym and classrooms. Renovations were performed at Green Tree Elementary. The work was necessary to support the District’s realignment strategy based on changing student enrollment. Point of interest: the hallways included decorative patterns that replicated streams and brooks in celebration of the name of the school and indigenous surroundings. • Team Selection • Preconstruction Services/Oversight • Bidding/GMP/Total Project Budget Development • Construction Administration/Oversight • Project Financial Management • Project Management of Owner's FFE INDUSTRY Community, Education YEAR 2015 FINANCIAL $22.8M Overall ARCHITECT Eppstein Uhen Architects CONSTRUCTION VJS Construction Services Collaborative Team Approach Tax-Exempt Occupied Campus Multiple Project Phases Demolition/Abatement Community Engagement Municipal Project Public Project Communications PROJECT ELEMENTS SERVICES SECTION 3: Experience 13 Page 151 of 174 WEST BEND SCHOOL DISTRICT 2009 Referendum Project: Badger Middle School The 2009-approved $27.4M referendum encompassed much- needed improvements at Badger Middle School including partial demolition of the outdated facility which was beyond its useful-life. A 125,000 SF building addition included new modern classrooms, and renovations to existing spaces provided new safe and secure building entries. MC Group represented the District from referendum approval through occupancy. Point of interest: Some historic architectural elements were salvaged from the original 1925 West Bend high school and incorporated into this new construction as a means of preserving the original community historical importance. • Team Selection • Preconstruction Services/Oversight • Bidding/GMP/Total Project Budget Development • Construction Administration/Oversight • Project Financial Management • Project Management of Owner's FFE INDUSTRY Community, Education YEAR 2009 FINANCIAL $27.4M Overall ARCHITECT Zimmerman Architectural Studios CONSTRUCTION VJS Construction Services Collaborative Team Approach Tax-Exempt Occupied Campus Multiple Project Phases Demolition/Abatement Community Engagement Municipal Project Public Project Communications PROJECT ELEMENTS SERVICES SECTION 3: Experience 14 Page 152 of 174 MENOMONEE FALLS SCHOOL DISTRICT DISTRICT WIDE EXPANSION/IMPROVEMENTS The scope of this project included extensive capital improvements and upgrades throughout multiple facilities including the Valley View Elementary School, Shady Lane Elementary School, North Middle School, and Menomonee Falls High School. The referendum included a plethora of capital improvements, facilities upgrades, the mass demolition of an outdated facility, 128 individual projects at 5 different locations within the district. Individual cost tracking and management were developed for each group of projects under the overall referendum. • Team Selection • Preconstruction Services/Oversight • Bidding/GMP/Total Project Budget Development • Construction Administration/Oversight • Project Financial Management • Project Management of Owner's FFE INDUSTRY Community, Education YEAR 2018 FINANCIAL $37.2M Overall ARCHITECT Eppstein Uhen Architects CONSTRUCTION VJS Construction Services Collaborative Team Approach Tax-Exempt Occupied Campus Multiple Project Phases Multiple Funding Sources Community Engagement Municipal Project Demolition/Abatement PROJECT ELEMENTS SERVICES SECTION 3: Experience 15 Page 153 of 174 SECTION 3: Experience 16 ADDITIONAL PROJECT EXPERIENCE In addition to the highlighted representative projects on the previous pages, below are additional project examples completed by MC Group team members that further demonstrate our expertise and experience related to the Village of Germantown Police Department project. FROEDTERT HEALTH SOUTHEAST CAMPUS: CANCER CENTER, CFAC & PARKING $0.5 billion development of the southeast corner of their campus, including the state-of-the-art cancer care center and 12-story Center for Advanced Care (CFAC), constructed to house medical services to support efficient care coordination for specialized medical services including cardiac, transplant, surgical and interventional care. COLLABORATIVE TEAM | LOCAL PROJECT | TAX EXEMPT | URBAN SITE | DEI MONITORING DEMOLITION/ABATEMENT | HIGH PROFILE/PUBLIC PROJECT | COMMUNITY ENGAGEMENT SUSTAINABLE BUILDING SYSTEMS | NEW SITE DEVELOPMENT CEDAR COMMUNITY THE LOFTS AT CEDAR LAKE $35 million development of the Lofts at Cedar Lake within the Cedar Community senior living campus on the shores Big Cedar Lake in West Bend WI. Construction progressed through phases to minimized disruptions and to allow a phased lease/occupancy program all while working on an active campus and within the 24/7 occupied main facility. COLLABORATIVE TEAM | LOCAL PROJECT | PROPERTY DEVELOPMENT| TAX-EXEMPT | MULTIPLE FUNDING SOURCES | OCCUPIED CAMPUS | COMMUNITY ENGAGEMENT CHILDREN’S WISCONSIN MILWAUKEE CAMPUS IMPROVEMENT: SURGERY, CRAIG YABUKI TOWER, CENTRAL GENERATOR & SKYWALK BUILDINGS $385 million redevelopment of the Milwaukee Children’s campus, including the 155,000 sf state-of-the-art Emergency Department, the 6-story, 237,000 sf Craig Yabuki Tower which houses ambulatory clinical services, and an 83,000 SF complete renovation-in-place of the existing surgical platform. COLLABORATIVE TEAM | LOCAL PROJECT | TAX EXEMPT | URBAN SITE | DEI MONITORING DEMOLITION/ABATEMENT | HIGH PROFILE/PUBLIC PROJECT | COMMUNITY ENGAGEMENT SUSTAINABLE BUILDING SYSTEMS | NEW SITE DEVELOPMENT WEST BEND MUTUAL INSURANCE NEW CORPORATE HEADQUARTERS & UPDATES $73 million development, this 210,000-square-foot corporate headquarters expansion included open office areas, private offices, conference and meeting rooms. The project also included a kitchen and serving area, a fitness center as well as extensive remodeling of their existing facility including doubling the size of their existing data center. COLLABORATIVE TEAM | LOCAL PROJECT | DEMOLITION/ABATEMENT | COMMUNITY ENGAGEMENT SUSTAINABLE BUILDING SYSTEMS | OCCUPIED CAMPUS E-ONE, INC. PLANT 4 MANUFACTURING EXPANSION $23.5 million expansion of their manufacturing plant that manufactures fire apparatus and emergency vehicles. This 4-phase project adds over 75,000 sf to their current operations in order to meet the growing industry demands by increasing production by 35%. Project is in construction and scheduled to complete by first quarter of 2027. COLLABORATIVE TEAM | PUBLIC SAFETY INDUSTRY | DEMOLITION/ABATEMENT | COMMUNITY ENGAGEMENT ACCELERATED SCHEDULE | OCCUPIED CAMPUS Page 154 of 174 SECTION 3: Experience 17 ADDITIONAL PROJECT EXPERIENCE In addition to the highlighted representative projects on the previous pages, below are additional project examples completed by MC Group team members that further demonstrate our expertise and experience related to the Village of Germantown Police Department project. WISCONSIN ENERGY INSTITUTE Wisconsin Energy Institute is a new 107,000 SF research and education facility located in the heart of the science and technology campus at UW-Madison. The building, opened in 2012, is LEED Gold Certified and uses 52% less than energy code minimum, while supporting essential research that is focusing on moving the world toward clean energy systems and solutions. COLLABORATIVE TEAM APPROACH | STATE OF WI FUNDING AND PAY REQUESTS | TAX-EXEMPT | DEI MONITORING NEW SITE DEVELOPMENT/ENTITLEMENTS | COMMUNITY ENGAGEMENT•URBAN SITE | LOCAL PROJECT | HIGH PROFILE/PUBLIC PROJECT CITY OF FITCHBURG LIBRARY The City of Fitchburg developed the new two-story, 36,000 SF building to house their 60,000 item collection and serve their growing community well into the future. The LEED Gold certified building was funded by both public funding and through a Capital Campaign lead by the Friends of Fitchburg Library. COLLABORATIVE TEAM APPROACH | TAX-EXEMPT | NEW SITE DEVELOPMENT/ENTITLEMENTS COMMUNITY ENGAGEMENT | HIGH PROFILE/PUBLIC PROJECT MADISON CENTRAL LIBRARY The Madison Public Library is a 120,000 SF redevelopment of the existing 45-year-old building in the heart of downtown. The new building, opening in 2013, was completely transformed, stripping down to the structure and adding a vertical expansion to provide a user-centric environment that also serves as a community destination and enhances Madison’s cultural offerings. COLLABORATIVE TEAM APPROACH | TAX-EXEMPT|COMMUNITY ENGAGEMENT | URBAN SITE | HIGH PROFILE/PUBLIC PROJECT UNITED COMMUNITY CENTER NEW CONSTRUCTION FOR EARLY LEARNING ACADEMY $12.1 million, new 3-story, 34,300 SF, Early Learning Academy serving infants to 3K. The building consists of (17) classrooms, multi-purpose room, indoor and outdoor playground areas, and kitchen. Included the razing of (7) houses and a daycare building, phase II environmental study, asbestos abatement, utility disconnects and relocates, and soil testing for the new Early Learning Academy building. COLLABORATIVE TEAM | CITY OF MILWAUKEE | PROPERTY DEVELOPMENT| TAX-EXEMPT | MULTIPLE FUNDING SOURCES | OCCUPIED CAMPUS | COMMUNITY ENGAGEMENT SPARTAN EMERGENCY REPONSE MANUFACTURING PLANT EXPANSION A $20 million expansion of their manufacturing plant that manufactures fire apparatus and emergency vehicles. This multi-phase project adds nearly 56,000 sf to their current operations in order to meet the growing industry demands by increasing production by 40%. The Project is in construction and scheduled to complete in less than a year. COLLABORATIVE TEAM | PUBLIC SAFETY INDUSTRY | DEMOLITION/ABATEMENT | COMMUNITY ENGAGEMENT ACCELERATED SCHEDULE | OCCUPIED CAMPUS Page 155 of 174 SECTION 3: Experience 18 MC GROUP REFERENCE Page 156 of 174 SECTION 4 Project Approach “Ric and his team brought overarching leadership and expertise in managing the entire process from initial planning and smart budget planning through design, construction and occupancy. They brought a calm, calculated and steady hand to the complexities of our facilities initiatives.” Sue Smith | President, Nativity Jesuit Academy 19 Page 157 of 174 Drawing from MC Group’s experience supporting complex public safety projects, including the Port Washington Public Safety Building that combines both police and fire department operations within a single facility, we understand the operational and security challenges associated with modern law enforcement and emergency services facilities. We recognize the importance of balancing operational requirements, security considerations, constructability, budget constraints, and long-term functionality throughout the planning and construction process. MC Group will function as an extension to the Department’s staff and to the Village’s leaders while always acting in the best interest of the Owner without conflicting interests. We will bring our extensive experience, knowledge, processes and tools to guide the Project Team to successful outcomes by all measures. PROJECT UNDERSTANDING MC Group understands the Village of Germantown is undertaking the development of a new Police Department facility at N122W17177 Fond du Lac Avenue in Germantown, Wisconsin, on the site of the former Department of Public Works (DPW) facility. The project also includes utility infrastructure sanitary sewer and water main extensions that will be overseen by the Village Engineer. The Village’s goal is to deliver a modern, purpose-built public safety facility that supports current operational needs while accommodating future growth, evolving service demands, and modern law enforcement best practices. The facility is anticipated to include specialized public safety components such as a live-fire indoor training range, secure evidence storage, sallyport operations, emergency operations space, and integrated security and technology systems requiring careful coordination throughout design and construction. The Village has selected the Architectural/Engineering (A/E) team and is in the process of selecting the Construction Manager at Risk (CMAR). MC Group will complete the team roster as Owner’s Representative to serve as the Village’s advocate by providing project leadership, coordination, budget oversight, schedule management, and strategic guidance necessary to support successful project delivery below the Village’s established $35 million Total Project Budget. SECTION 4: Project Approach 20 Page 158 of 174 SECTION 4: Project Approach 21 PHASE 1: DESIGN & PRE-CONSTRUCTION PHASE 2: BIDDING & PROCUREMENT • Engagement and execution of due diligence to support the project development • Review and alignment of AE and CM contracts • Planning & Schedule development • Budget development, validation & designing to target budget • Aligned Project governance and decision-making • Design deliverables review with users • Cost estimating and project options review • Equipment layout and procurement plan • Disruption avoidance and site utilization planning • Permitting and AHJ approvals • Deliver complete and transparent bids that inform the final GMP • GMP establishment and contracts PHASE 3: CONSTRUCTION PHASE PHASE 4: OCCUPANCY & CLOSE-OUT • Budget and schedule management • Pay application review and approvals • Change management with Owner team • On-site status review and observations • Owner systems coordination • Activation planning and support • Occupancy permitting and approvals • Activation and move execution • Customer training and commissioning • Project closeout documentation and warranties • Project costs and contract close-out We have organized out approach and services by each phase of your project as was organized in your RFP and offer our estimate on duration of each phase along with the key outcomes by phase. While the Pre-Design phase only represents 25% of the overall project duration, you will see how critical the outcomes of this phase are to the successful delivery and activation of your project. We are anxious to join forces with your team to integrate our plans and execute to achieve the Village of Germantown for the future. DESIGN & PRE- CONSTRUCTION 7 months CONSTRUCTION PHASE 14 months OCCUPANCY & CLOSE-OUT 3 months BIDDING & PROCUREMENT 2 months Our Project Approach, how we intend to work with your team, and outlined services is comprehensive to the services outlined and requested in your RFP. PROJECT PHASING & KEY OUTCOMES PROJECT APPROACH Our approach is focused on efficiency, cost-effectiveness, and collaboration with your team and all project stakeholders, ensuring a streamlined process and successful project delivery. Based on our extensive experience from preconstruction to construction management and project oversight, we have developed a scope of services tailored specifically to meet the needs of your projects while avoiding duplication of efforts with the Architect and CMAR. Our goal is to work seamlessly with the Village of Germantown’s project team, leveraging our expertise to add value and support the successful completion of the project. Page 159 of 174 SECTION 4: Project Approach PHASE 1: DESIGN & PRE-CONSTRUCTION PHASE 1 Conduct “Kick-Off” Meeting Meet with Village representatives, A/E team, CMAR, and key stakeholders to confirm project goals, operational priorities, communication protocols, reporting expectations, decision-making processes, and project success criteria. Establish meeting cadence, information flow, and project coordination procedures. 2 Review Existing Project Information & Due Diligence Review available project documentation, studies, planning materials, contracts, and due diligence efforts to understand project status, accomplishments, risks, and immediate action items. Evaluate needs related to surveys, geotechnical work, utilities, environmental matters, permitting, and validation of specialized public safety design requirements including the live-fire range, IT/security systems, and specialized HVAC systems. Determine what imminent planning resources may be necessary to engage to further advance the due diligence and planning phases of the project. 3 Review Architect / Engineer Agreement Review the A/E agreement and provide recommendations regarding scope alignment, deliverables, responsibilities, project controls, and potential clarifications or amendments supporting the Village’s interests. 4 Review CMAR Agreement Review the CMAR agreement and provide observations and recommendations regarding contract terms, risk allocation, project controls, procurement requirements, GMP development, and overall contractual alignment with project goals. 5 Support Land Acquisition & Entitlement Activities Because the Fond du Lac Avenue site is already owned by the Village and zoned Institutional, MC Group will assist the Village with remaining site due diligence, permitting, utility extensions, and closing-related activities as necessary to support timely project advancement. 6 Develop Master Project Schedule Develop and maintain an integrated Master Project Schedule encompassing planning, design, permitting, procurement, construction, commissioning, and occupancy milestones. Monitor schedule risks, long-lead procurement items, phasing requirements, and critical path activities supporting the targeted 2028 occupancy. 7 Develop & Maintain the Total Project Budget Establish and maintain a comprehensive Total Project Budget and project cost tracking system inclusive of construction costs, owner-direct costs, soft costs, contingencies, escalation, and forecasted exposures. Total Project Budget includes Construction Costs, Design and Management Fees, Soft Costs, Owner's Equipment, Appliances, Furniture and Furnishings, IT/Phone Systems, Audio Visual Systems, Security Systems, Signage & Graphics and other Owner procured items necessary to deliver a completed project. 8 Establish Project Meetings & Reporting Structure Establish regular coordination meetings, agendas, action item tracking, reporting responsibilities, and project controls necessary to monitor progress, drive accountability, and support timely decision-making. 22 Page 160 of 174 SECTION 4: Project Approach PHASE 1: DESIGN & PRE-CONSTRUCTION PHASE (continued) 9 Manage Design Phase Planning & Coordination Coordinate progression through schematic design, design development, and construction document phases by establishing design schedules, milestones, deliverables, and decision points aligned with project goals, budget, and schedule. 10 Review Design Progress & Cost Estimating Coordinate and audit CMAR cost estimates at established design milestones to ensure the project is consistently "designed to budget” rather than "priced to completed design". Review estimates, identify cost drivers, evaluate value management opportunities, and protect operational requirements. 11 Manage Approvals & Permitting Strategy Coordinate with the project team to develop and maintain a comprehensive approvals, permitting, and regulatory compliance schedule supporting uninterrupted project progression. 12 Establish Design Milestones & Deliverables Facilitate planning and design meetings, establish milestone deliverables, and monitor completion of project objectives within the approved overall schedule. 13 Evaluate Energy & Operational Efficiency Opportunities Review Focus on Energy opportunities, sustainability measures, value engineering concepts, operational efficiencies, and lifecycle considerations supporting long-term facility performance. 14 Develop Owner-Direct Cost Estimates Coordinate development of cost estimates for owner-direct project categories including IT, security, AV, FF&E, kitchen equipment, specialty systems, and other non-construction costs for inclusion in total project budget reporting. 15 Maintain Project Cost Tracking & Reporting Maintain MC Group’s Total Project Cost Status Report (TPCSR) and related cost logs to provide current, comprehensive, and audit-ready financial tracking throughout the project. 23 MANAGING PROJECT TIME ▪ Establish key project milestones and keep in clear focus with entire Project Team ▪ Assure Project Team commitments through collaborative planning and understanding of each stakeholders needs to succeed ▪ Assess time and schedule impacts with all project changes ▪ 6-week look ahead schedules essential to day-to- day planning ▪ Regular schedule updates throughout project Page 161 of 174 SECTION 4: Project Approach PHASE 2: BIDDING & PROCUREMENT PHASE 16 Review Procurement & Bid Strategy Review CMAR subcontractor procurement strategy, trade package structure, invited bidder lists, bid coverage, and budget allocations by trade division. Support compliance with municipal procurement requirements, Wisconsin statutes, and Village priorities related to local or M/WBE participation if applicable. Align the current overall budget values by bid division so that each bid division has an established budget that is consistent with the scope included within each bid division solicitation. 17 Monitor Trade Bidding Process Monitor subcontractor bidding activities to promote competitive pricing, adequate bid participation, fair procurement practices, and alignment between bid results and project budget objectives. 18 Support Bid Documentation & Selection Process Assist in documenting bid results, post-bid scope reviews, recommendation summaries, budget variances, and contractor selection activities for trade packages and procurement decisions. 19 Support GMP Development & Review Assist in development and review of the Guaranteed Maximum Price including schedule of values, bid tabulations, allowances, contingencies, general conditions, exclusions, qualifications, contract documents, and schedule assumptions. The GMP Amendment and associated exhibits are critical to enforcement of the CMAR's obligations and compliance to the many business terms. 20 Monitor Schedule, Phasing & Constructability Review schedule sequencing, construction phasing, logistics, and constructability considerations to maintain alignment with project goals, operational requirements, and late 2028 occupancy target. 21 Review Safety, Site Logistics & Disruption Avoidance Plans Review CMAR safety plans, site utilization plans, logistics strategies, and disruption mitigation procedures to confirm adequate planning for project execution. 24 MANAGING PROJECT COSTS Financial management is essential in the success of any project. MC Group has been a leader in developing simple yet proven proprietary financial systems and processes. We work closely with the Project Team – especially your Construction Manager – to proactively understand costs, mitigate risks, and forecast the overall budget effectively to support the Village of Germantown. Contingency Waterfall Key elements of our approach include the following: • Real-time cost tracking and forecasting in the TPCSR • Regular Change Management meetings with the CM and Owner to review potential risks and resolve cost impacts fair and reasonably • Cost Event Log updated regularly to include approved and anticipated cost issues • Rigorous Pay Application review to assure all costs are in accordance with contract terms • Contingency Waterfall to understand the overall financial Project Health Page 162 of 174 SECTION 4: Project Approach PHASE 3: CONSTRUCTION PHASE 22 Manage Project Communications Facilitate project communications and information management among the Village, A/E team, CMAR, vendors, and stakeholders to support efficient coordination and issue resolution. 23 Construction Observation & Progress Monitoring Attend progress meetings and conduct regular site visits to monitor schedule performance, construction progress, quality of workmanship, and compliance with approved plans, specifications, and high-security operational requirements. 24 Facilitate Issue & Dispute Resolution Assist the project team in proactively identifying, managing, and resolving project issues, conflicts, and disputes before they negatively impact budget, schedule, or project relationships. 25 Maintain Construction Cost Controls Continue maintaining project cost reports, forecasts, commitments, and financial summaries. Review and recommend action on pay applications, budget transfers, contingencies, and other project financial matters. Review, log and document all cost commitments and invoices in an accurate, comprehensive and contemporaneous manner allowing for real time reporting and accurate cost projections. 26 Review Change Orders & Claims Review, evaluate, negotiate, and recommend disposition of change orders and budget transfers, claims, and related financial adjustments in coordination with Village representatives. 27 Provide Weekly Project Reporting Provide concise weekly project updates summarizing completed activities, upcoming milestones, schedule status, budget considerations, and emerging issues. 28 Provide Executive Reporting Provide monthly executive reporting to Village leadership and governing bodies summarizing schedule, budget, procurement status, project progress, open issues, and photographic documentation as appropriate. Present in- person at Village Public Meetings. 29 Review Contractor Pay Applications Review contractor pay applications and supporting documentation to verify compliance with contract requirements, project progress, approved changes, and applicable billing procedures. Record findings on the monthly generated Pay Application Review Forms. Track open observations until mutually resolved. 30 Coordinate Owner-Direct Procurement Activities Assist the Village in planning, procurement coordination, scheduling, and integration of owner-direct systems, equipment, furnishings, technology, and specialty operational items. It is critical to begin planning these various systems early in the design phase so that architecturally significant elements are properly accommodated, and systems installation is ready and progresses sequentially and on time during construction. 25 Page 163 of 174 SECTION 4: Project Approach PHASE 4: OCCUPANCY & CLOSE-OUT PHASE 31 Provide Occupancy / Activation Guidance Provide general advisory support regarding occupancy, activation, and move planning coordination. Assist Owner's designated representatives in their planning and implementation of the related activities. Implementation of the pre- move and move services are assumed to be by Department internally designated individuals. MC Group can take on select tasks as specifically requested as an additional service if directed. 32 Manage Project Close-Out & Commissioning Support Coordinate project close-out activities performed by designated and responsible parties including punch lists, commissioning, training, final documentation, warranty turnover, financial close-out, and testing of critical systems including security systems, evidence storage controls, range ventilation, and other specialized operational components. 33 Post-Occupancy Support Remain available to assist the Village in addressing issues arising during transition, occupancy, warranty, and early operational periods. 26 Page 164 of 174 SECTION 4: Project Approach PROJECT TOOLS The following are samples of project tools that MC Group uses to track, measure, manage and achieve success. These tools drive timely decision making, ensure budget accountability, and make sure there are no surprises. Communication to internal and external stakeholders is also key to successful outcomes. These tools use collaborative processes to draw out critical data and present it in a clear, concise and logical manner that produces confidence in the process and its outcomes. Choosing by Advantage (CBA) Decision Matrix CBA Weighting Data Driven Selections Project Schedule Management Pull Planning Schedule Mapping Total Project Cost Summary Report/Cost Management Monthly/Weekly Reports Contingency Waterfall Financial Risk Management Pay Application and Invoice Reviews A3 One-Page Analyses Weighing Options vs. Priorities 27 Page 165 of 174 ADDED VALUE MC Group has many examples of how we bring added value to our Owner’s every day as part of our services, and they are supported by the key things we bring as a steward of your project. At the heart of our ability to drive value into all of our projects includes the following attributes. SECTION 4: Project Approach We provide Owner’s Representation Services, and that’s all that we do. We aren’t real estate developers that provide Owner’s Representation Services on the side as fill in work. We aren’t a construction firm that dabbles in Owner’s Representation Services. We only provide Owner’s Representation Services and we do it very well. MC Group has been serving some of the most notable clients in Southeast Wisconsin for the past 25 years. No other firm has been providing Owner’s Representation Services in this region as long as we have. MC Group has extensive experience in public institutional projects. We know how to manage and how to communicate to all stakeholders and interested parties in a professional manner that always represents you, our client. Expert Owner’s Representation Services Proven Track Record in Southeastern Wisconsin Extensive Market Experience and Expertise MC Group is the Owner’s Representative Services leader in this market. We’ve developed specific management systems and tools that guide the project team through the project journey to success. The MC Group systems and tools have been developed, honed, time-tested and proven to be highly effective. MC Group has a team of executive- level resources that have worked in this industry and market for a collective of 100+ years. This depth of experience provides our clients with advice and guidance that has proven results in achieving client goals. MC Group is highly interested in joining your team for this challenging and important project. We’re ready to go, our project approach is ready to execute immediately. Effective Leader in Projects Unparalleled Executive Experience Ready to Jumpstart Your Project 28 Page 166 of 174 SECTION 5 Compensation “I want to express a thank you to you and the MC Group in helping us plan and implement our new Distribution Center facility in Germantown. Throughout the entire project there was a high degree of security knowing that the MC Group was protecting our business in all dealings with the general contractor and architect. I look forward to working with you again.” Jeff Stawicki | Senior Director, Distribution Operations & Logistics Airgas 29 Page 167 of 174 OWNER REPRESENTATION SERVICES COMPENSATION SECTION 5: Compensation We propose the following 2026 hourly rates which are inclusive of all costs except expenses as noted below which will be invoiced in addition to the fees. We are offering a 5% discount to our standard rates for a preferred client discount. The rates are subject to a 3.0% increase on the first of each year starting in 2027. Proposed Hourly Rates In accordance with the RFP we offer the following proposed lump sum fees organized by project phase. We have estimated the likely durations based on information provided in the RFP. Fee amount will be subject to adjustments, credits or adds based on the actual schedule that is developed by the Project Team and accepted by Owner. Project Phases & Fee Estimate Standard reimbursable expenses which include mileage at the IRS rate and parking costs will be invoiced in addition to the hourly rate at cost times a multiplier of 1.0. Items such as phone/IT costs, office supplies, etc. are included within the hourly fee and therefore are not considered reimbursable expenses. Extraordinary expenses, such as overnight travel, outsourced document reproduction costs, etc. are notincluded and if pre-approved and incurred will be cause for adjustment of the above estimated fee amount. Phase 2: Bidding & Procurement Phase Duration: 2 months Assumed Time Period: 1/1/2027 through 3/1/2027 Lump Sum Fee for this phase: 2 months x $5,925/hour = $11,850 Ric Miller, Principal-in-Charge Rate Maura Riordan, Sr. Project Manager Rate Christina Markham, Project Coordinator Rate Standard Rate $244.43/hour $128.34/hour $97.86/hour Proposed Rate $232.21/hour $216.92/hour $92.97/hour Phase 4: Occupancy & Close-Out Phase Duration: 3 months Assumed Time Period: 4/1/2028 through 7/1/2028 Lump Sum Fee for this phase: 3 months x $8,000/month= $24,000 Total Proposed Fees: $236,540 (For reference – the proposed fee is 0.67% of the $35M Project Budget) Estimated Expenses: $7,500 Phase 1: Design & Pre-Construction Phase Duration: 7 months Assumed Time Period: 6/1/2026 through 1/1/2027 Lump Sum Fee for this phase: 7 months x $8,970/month= $62,790 30 Phase 3: Construction Phase Duration: 14 months Assumed Time Period: 3/1/2027 through 4/1/2028 Lump Sum Fee for this phase: 14 months x $9,850/month= $137,900 Hourly Rates Page 168 of 174 SECTION 6 Insurance “Because of MC Group’s involvement in the project, and the amount of work, follow up and coordination they provided, more time than I can estimate was saved for City Police and Fire command personnel to work on other department business or to really research key aspects of construction and wants. They truly took much of the workload off of city staff, and made the whole experience less stressful, and more efficient than, in my opinion, it would have otherwise been. I am happy to say that they were integral to the project completing on time and under budget. Based on our experience, I would strongly recommend MC Group for similar public safety and municipal facility projects.” Craig Czarnecki| Captain of Police Port Washington Police Department 31 Page 169 of 174 MC GROUP INSURANCES SECTION 6: Insurance 32 Page 170 of 174 Personal Message from Ric Miller | MC Group We are honored to be considered for this critical project, one that will be a major addition to this local community. With our decades of historical experience, stakeholder relationship building skills, and knowledge of the current project and schedule implications, we truly feel that our team is the most qualified and best choice for Betty Brinn Children’s Museum. Our team looks forward to the next step in the process and the opportunity to develop a trusted partnership. Over $4 billion in successful projects Strong Commitment to Community Service Local, present and experienced in Wisconsin regional market Extensive experience with local AE and CM firms Competitive fee with minimal expenses A State of Wisconsin Women-Owned Business (WBE) 25+ Years specializing in Owner’s Representative services Experienced senior & executive level team, ready and available to start Well-established reputation for building consensus amongst stakeholders and fostering effective decision-making Proven success in delivering high-quality projects within established budgets Action-focused approach that drives projects to on time successful completionWHY MC GROUP? Page 171 of 174 Page 172 of 174 OWNER REPRESENTATION SERVICES COMPENSATION SECTION 5: Compensation We propose the following 2026 hourly rates which are inclusive of all costs except expenses as noted below which will be invoiced in addition to the fees. We are offering a 5% discount to our standard rates for a preferred client discount. The rates are subject to a 3.0% increase on the first of each year starting in 2027. Proposed Hourly Rates In accordance with the RFP we offer the following proposed lump sum fees organized by project phase. We have estimated the likely durations based on information provided in the RFP. Fee amount will be subject to adjustments, credits or adds based on the actual schedule that is developed by the Project Team and accepted by Owner. Project Phases & Fee Estimate (revised 5/27/2026) Standard reimbursable expenses which include mileage at the IRS rate and parking costs will be invoiced in addition to the hourly rate at cost times a multiplier of 1.0. Items such as phone/IT costs, office supplies, etc. are included within the hourly fee and therefore are not considered reimbursable expenses. Extraordinary expenses, such as overnight travel, outsourced document reproduction costs, etc. are notincluded and if pre-approved and incurred will be cause for adjustment of the above estimated fee amount. Phase 2: Bidding & Procurement Phase Duration: 2 months Assumed Time Period: 1/1/2027 through 2/28/2027 Lump Sum Fee for this phase: 2 months x $5,925/hour = $11,850 Ric Miller, Principal-in-Charge Rate Maura Riordan, Sr. Project Manager Rate Christina Markham, Project Coordinator Rate Standard Rate $244.43/hour $128.34/hour $97.86/hour Proposed Rate $232.21/hour $216.92/hour $92.97/hour Phase 4: Occupancy & Close -Out Phase Duration: 3 months Assumed Time Period: 7/1/2028 through 9/30/2028 Lump Sum Fee for this phase: 3 months x $8,000/month= $24,000 Total Proposed Fees: $236,540 (For reference – the proposed fee is 0.67% of the $35M Project Budget) Estimated Expenses: (mileage at IRS rate): $2,500 Phase 1: Design & Pre -Construction Phase Duration: 7 months Assumed Time Period: 6/1/2026 through 12/31/2026 Lump Sum Fee for this phase: 7 months x $8,970/month= $62,790 30 Phase 3: Construction Phase Duration: 16 months Assumed Time Period: 3/1/2027 through 6/30/2028 Lump Sum Fee for this phase: 14 - 16 months x $9,850/month, capped at = $137,900 Hourly Rates Page 173 of 174 BUSINESS OF THE VILLAGE BOARD MEETING DATE: June 1, 2026 PLACEMENT: Presentation ITEM TITLE: Presentation on Countywide EMS Services (PRESENTATION AND DISCUSSION) SUBMITTED BY: John Delain, Fire Chief SUMMARY EXPLANATION: High level discussion and presentation regarding proposed County EMS system and possible funding. ATTACHMENT: STAFF RECOMMENDATION: ACTION BY COMMITTEE: Page 174 of 174