Village Board — Minutes

MEETING: REGULAR MEETING OF THE VILLAGE BOARD DATE AND TIME: Monday, June 1, 2026 7:00 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. Village President Bob Soderberg called the Village Board meeting to order at 7:00 PM. II. ROLL CALL: Present: Trustee Robert Warren, Trustee Meg Cutts, Trustee Patrick Kaiser, Trustee Jan Miller, Trustee Scott Hefle, Trustee Jolene Pieper, Trustee Jim Stout, Trustee Terri Kaminski, Village President Bob Soderberg Also Present: Village Attorney Brian Sajdak, Village Clerk Donna Ott, Interim Administrator Mitch Reynolds, Public Works Director Tim Zimmerman, Police Chief Pat Merten, Fire Chief John Delain, Community Development Director Jeff Retzlaff, Village Planner Jordan Yanke III. PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE: IV. PRESIDENT’S REPORT: Village President Soderberg spoke regarding attending Police K9 Archie's birthday celebration and the Germantown Community Scholarship Foundation award ceremony; upcoming events like Music at the Pavilion and Fourth of July; recruitment efforts for the Finance Director and Village Engineer; and items on tonight's agenda. V. ANNOUNCEMENTS OF FORTHCOMING EVENTS OF PUBLIC INTEREST / COMMITTEE AND DEPARTMENT REPORTS: Trustee Kaminski announce d the upcoming Public Works & Highways Committee meeting on Wednesday, June 3, 2026, at 5:30 PM. Trustee Cutts announced the upcoming General Government & Finance Committee meeting on Monday, June 15, 2026, at 6:00 PM; the Special Public Safety Committee meeting on Monday, June 15, 2026, at 6:30 PM; and the next regular Public Safety Committee meeting on Monday, July 6, 2026, at 6:00 PM. Page 2 Clerk Ott announced the upcoming Board of Review meeting on Thursday, June 4, 2026, at 10:00 AM. Trustee Hefle announced the upcoming Economic Development Commission meeting on Tuesday, June 9, 2026, at 6:00 PM. A. Report on Village Center Community Engagement Efforts Interim Administrator Reynolds reported that 508 Village Center Preference Surveys have been submitted thus far, and provided a brief overview of the preliminary data collected. VI. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. Lynne Schauer Bednarz (W156N10121 Pawnee Ct) spoke regarding the Village budget. Melanie Smythe (N140W17938 Cedar Ln) spoke regarding Consent Agenda Item B (Acceptance of Improvements - Water Main Extension for Green Bay Packaging), and New Business Item A (Intergovernmental Agreement with Washington County for Contracted IT Services). Judith Landerman (W169N11538 Biscayne Dr) spoke regarding recent Police and Fire services. James Breen (5517 N. 20th St) spoke regarding New Business Item G (2026-2027 Outdoor Entertainment Permit Applications for Annual Events). Written comments were not read aloud, but are included with these minutes. VII. CONSENT AGENDA: Motion: Approve as presented Motioned By: Robert Warren Seconded By: Meg Cutts Consent Agenda Item B removed by Trustee Miller. Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Page 3 Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) On consideration of Item B: Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jim Stout, Terri Kaminski, Bob Soderberg No: Jolene Pieper Abstain: None Motion Carried by Roll Call Vote (Yes 8, No 1, Abstained 0) A. May 18, 2026, Meeting Minutes (ACTION) B. Acceptance of Improvements - Water Main Extension for Green Bay Packaging at Holy Hill Road (ACTION) VIII. UNFINISHED BUSINESS: IX. PUBLIC HEARINGS: X. NEW BUSINESS: Motion : Move Item A to after Item K Motioned By: Jolene Pieper Seconded By: Scott Hefle Motion to Amend: Move Item A to after Item G Motioned By: Jolene Pieper Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion to Amend Carried by Voice Vote (Yes 9, No 0, Abstained 0) Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion as Amended Carried by Voice Vote (Yes 9, No 0, Abstained 0) B. 2026-2027 Junk Dealer Establishment Renewal Application: Waste Management, W132N10487 Grant Dr (ACTION) Page 4 Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Patrick Kaiser Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) C. Producer Full-Service Retail Sales Application: Old Germantown LLC for Hops & Hounds event on July 10, 2026, at Homestead Hollow County Park (ACTION) Motion : Approve as presented Motioned By: Jolene Pieper Seconded By: Robert Warren Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) D. Application for Appointment of Successor Agent: Aldi #67, N96W18838 County Line Rd; Agent for Consideration: Theresa Reiger (ACTION) Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Jan Miller Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) E. 2026-2027 Alcohol Beverage License Renewal Applications (ACTION) Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Scott Hefle Page 5 Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) F. 2026-2027 Outside Premise Extension Renewal Applications (ACTION) Motion: Approve as presented Motioned By: Jolene Pieper Seconded By: Scott Hefle Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) G. 2026-2027 Outdoor Entertainment Permit Applications for Annual Events (ACTION) Motion : Approve as presented Motioned By: Jolene Pieper Seconded By: Terri Kaminski Yes: Robert Warren, Meg Cutts, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: Patrick Kaiser, Jan Miller Abstain: None Motion Passed (Yes 7, No 2, Abstained 0) A. Intergovernmental Agreement with Washington County for Contracted IT Services. (DISCUSSION / ACTION) Motion : Approve Option A as presented Motioned By: Terri Kaminski Seconded By: Jolene Pieper Motion to Amend: Continue to explore Option A, contingent upon a concrete cost brought back for approval Motioned By: Terri Kaminski Seconded By: Jolene Pieper Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Scott Hefle, Jolene Pieper, Jim Stout, Page 6 Terri Kaminski, Bob Soderberg No: Jan Miller Abstain: None Motion to Amend Carried by Voice Vote (Yes 9, No 0, Abstained 0) The Village Board did not take a vote on the Motion as Amended. H. EKM Moose Lodge #1238, Agent for Royal Order of Moose, Property Owner, at W198 N10217 Appleton Avenue - Application to amend Conditional Use Permit No. 07-2011 to revise restrictions on overnight camping on the Moose Lodge property from April 15 through October 15 annually. (ACTION) Motion : Approve as presented Motioned By: Jolene Pieper Seconded By: Scott Hefle Motion to Amend: Remove Condition #4, and change Condition #1 to allow overnight camping for eight campers plus one associated vehicle per camper Motioned By: Jolene Pieper Seconded By: Terri Kaminski Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion to Amend Carried by Voice Vote (Yes 9, No 0, Abstained 0) Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Abstain: None Motion as Amended Carried by Voice Vote (Yes 9, No 0, Abstained 0) I. Ruekert & Mielke, Agent for F Street Germantown LLC, Property Owner. Certified Survey Map (CSM) to divide an existing 37-acre parcel into (2) parcels to accommodate Phase 2 of an industrial development. Property is located at N104W12659 Donges Bay Road in the Town 9 Business Park. (ACTION) Motion: Approve as presented Motioned By: Terri Kaminski Seconded By: Patrick Kaiser Yes: Robert Warren, Meg Cutts, Patrick Kaiser, Jan Miller, Scott Hefle, Jolene Pieper, Jim Stout, Terri Kaminski, Bob Soderberg No: None Page 7 Abstain: None Motion Carried by Voice Vote (Yes 9, No 0, Abstained 0) J. Contract award to MC Group, LLC for Owners Representation services related to the Police Department building project. (ACTION) Ric Miller of MC Group, LLC, provided a presentation on Owners Representation services. This item was not voted on, and will appear on the upcoming Building Construction Oversight Committee agenda. K. Presentation on Countywide EMS Services (PRESENTATION AND DISCUSSION) Dave Seager, Washington County Chief Public Safety Officer, provided a presentation on Countywide EMS services. XI. ADJOURNMENT: Village President Soderberg adjourned the Village Board meeting at 9:36 PM. From: K H To: Comments Subject: Bier Stube Entertainment Permit Date: Wednesday, May 20, 2026 7:38:31 PM Some people who received this message don't often get email from k.harmon730@gmail.com. Learn why this is important CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. I am a patron and neighbor of the stube. I think the business is a true gem and should be awarded the permit with reasonable restrictions. I feel that frequency, hours and noise levels of the entertainment should be discussed. It's nice to enjoy the quiet of the garden, however, entertainment should be enjoyed as well. I have heard some very raucous performances and noise levels from my residence on Hilbert Lane. The bandstand does direct the noise somewhat, but perhaps the addition of some sound containment devices could be considered. Sincerely, Kary Harmon From: Elizabeth Green To: Comments Subject: Von Rothenburg Bier Stube Date: Sunday, May 24, 2026 7:03:46 AM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. To Whom it May Concern: We received a letter regarding the application for Outdoor Entertainment Permit submitted by Von Rothenburg Bier Stube. We fully support your granting them this permit. We live on Main Street across from Gehls, and we truly enjoy living so close to Von Rothenburgs. What an asset this establishment is to the community! We often walk there to enjoy their food, drink and music offerings in the summer. Please consider grating their request for the permit. Sincerely, Steve and Elizabeth Green N116 W16033 Main Street, Germantown. From: noreply@civicplus.com To: Comments Subject: Online Form Submittal: Meeting Comment Form for Committees and Village Board Date: Wednesday, May 27, 2026 3:53:49 PM CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Meeting Comment Form for Committees and Village Board First Name Bruce Last Name Flannery Address1 N114W15892 Hilbert Lane City Germantown State Wisconsin Zip 53022 Email Address bruceef@sbcglobal.net (Section Break) Which Committee/Commission/Board do you have comments for? Village Board What is the date of the meeting? 6/1/2026 For which item do you wish to provide comments? Affected Tax Key: GTNV 224307 What is your opinion of the item? I OPPOSE the item. Would you like to speak at the meeting? No, I do not wish to speak at the meeting. I only want to submit my comments through this form. Comments This establishment has been asked in seasons past to have their music at a lower level and not have it so late into the evening./. They have not consistently done this. The outside customer area isn't that big that the music can keep from disturbing 1 or more blocks away. If this permit would be granted,, maybe some restrictions can be followed. I don't believe loud music should go past 10PM. Thanki you. Email not displaying correctly? View it in your browser. From: Rhonda Berg To: Comments; Donna Ott Subject: Outdoor Entertainment Application by Tiny T"s Date: Thursday, May 28, 2026 2:21:00 PM Some people who received this message don't often get email from rberg1907@gmail.com. Learn why this is important CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear VIllage Board: I oppose the granting of the permit for outdoor entertainment for Tiny T's at W157 N11638 Fond du Lac Ave. I own the property at W156 N11545 Fond du Lac Avenue, a 4 unit apartment building. My objections are as follows: 1. Noise pollution. Amplified music, crowd cheering and bass frequencies travel long distances over open air. This will lead to sleep disruption, stress, and irritation for the tenants. Since not everyone keeps the same schedule, even daytime entertainment can create hazards and disruptions for the tenants. 2. Traffic Congestion and Parking Spillovers: Large events draw significant vehicle traffic causing delays and creates the potential for blocked driveways and congestion in the neighborhood. 3. Antisocial Behavior and Safety. Intoxicated patrons, loitering, trespassing and rowdiness can spill over into the residential areas, raising safety concerns. 4. Litter and Trash: Event attendees often leave behind wrappers, cups and alcohol containers that can blow into nearby yards and public spaces. 5. Quality of Life: The above issues can affect the quality of life for my tenants. 6. Negative Economic Impact: The noise pollution and other issues could negatively affect the value of the rental units and the achievable rent. Rhonda Berg Berg Fond du Lac Avenue Property LLC