Public Safety Committee — Minutes

MEETING: AMENDED REGULAR MEETING OF THE PUBLIC SAFETY COMMITTEE DATE AND TIME: Monday, June 1, 2026 6:00 PM LOCATION: Germantown Village Hall Board Room N112 W17001 Mequon Road MINUTES I. CALL TO ORDER: This meeting has been given public notice in accordance with Section 19.83 and 19.84, Wis. Stats, in such form that will apprise the general public and news media of subject matter that is intended for consideration and action. Chairperson Trustee Cutts calle d the meeting to order at 6:00pm. II. ROLL CALL: Present: Trustee Meg Cutts, Trustee Jolene Pieper, Trustee Patrick Kaiser, Trustee Scott Hefle Absent: None Excused: None Also Present: Police Chief Patrick Merten, Fire Chief John Delain, Administrative Manager Amy Lerch, and Battalion Chief Cary Rodriguez, Battalion Chief Robert Asmondy, and Battalion Chief Ryker Holms of the Germantown Fire Dept. III. PRESENTATION OF LIFE-SAVING AWARDS: Fire Chief Delain, Battalion Chief Asmondy, Battalion Chief Holms and Battalion Chief Rodriguez came forward to present members of the GFD with a Life Saving Award for Operations at a Cardiac Arrest Incident. A short reading was given regarding the incident and the life-saving results for a Village resident. Those presented with the Life Saving Award were: FF/MEDIC Shawn Schaffer, FF/MEDIC Victoria Obst, FF/EMT Sam Schultz, FF/EMT Josh Lang. IV. CITIZEN INPUT: (Please be advised per 19.84(2) that information and comment will be received from the public. It is the policy of this municipality that public input be limited to a four (4) minute period per person with a time extension granted at the discretion of the Chairperson. Be advised that there may be limited discussion of the information received but no action will be taken under public comments.) Comments that may be injurious to village personnel or other individuals will not be allowed. Lynne Bednarz (Pawnee Ct) commented on the Police Building project, the Village Budget and the excessive Outdoor Entertainment Permits allowed in the Village. Melanie Smythe (Cedar La) commented on the budget amount set for the Police Page 2 building project, and noted the 'IT review' item is missing from the meeting agenda. James Breen (20th Street) commented on the outdoor entertainment permit allowed at the Blackstone Creek Golf Course clubhouse. V. MEETING MINUTES: A. May 6, 2026 (ACTION) Motion: Approve as presented Motioned By: Trustee Hefle Seconded By: Trustee Pieper Yes: Trustee Cutts, Trustee Pieper, Trustee Kaiser, Trustee Hefle No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) VI. REPORTS (DISCUSSION AND POSSIBLE ACTION UNLESS OTHERWISE NOTED): A. Police Monthly Report Chief Merten presented the monthly report and additional information. Call volume, reports, and citations are up since this time last year. Trustee Hefle asked if the volume increase is due to having more staff on shift to reflect that increase (Yes). Chief Merten also mentioned a recent accident at the Hwy 145 / Holy Hill Rd / Maple Rd intersection. Extra patrols were carried out in May in that area (9 hours total) with 12 traffic enforcements and 40 violations, tickets and verbal warnings. A radar board sign has been stationed near the intersection, expect an updated report next month. Trustee Cutts asked for details regarding the 700% increase in noise complaints; Chief Merten will research for next month. B. Fire Department Monthly Report Chief Delain reported there is no monthly report since the last-presented report at the 5/6/26 meeting, as June numbers will be ready this week. Trustee Cutts asked about the cease & desist situation with the local music venue. Chief Delain & Village personnel have met with the owners numerous times, working to schedule building visit and get codes & permits. The owner has been very cooperative. C. Fire Department Building Project Recent meeting with CG Schmidt, handout to Committee provided. Working on preliminary budget & draws on cash flow. Page 3 Trustee Hefle confirmed this is in research & choosing options phase right now? (Yes) D. Overtime Report Chief Merten reported OT is down since this time last year. Trustee Hefle asked about the availability of the new recruits (August graduation, 16 weeks field training). Trustee Pieper noted the OT & Policy Updates agenda items were initially added back when staffing shortages caused more reporting. Chief Delain reported OT is historically lower than this time last year, but up last month due to vacations. E. Policy Updates No updates f rom Police or Fire. VII. UNFINISHED BUSINESS: VIII. NEW BUSINESS: A. 2026-2027 Junk Dealer Establishment Renewal Application: Waste Management, W132N10487 Grant Dr (ACTION) Motion: Approve as presented Motioned By: Trustee Pieper Seconded By: Trustee Kaiser Yes: Trustee Cutts, Trustee Pieper, Trustee Kaiser, Trustee Hefle No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) B. Producer Full-Service Retail Sales Application: Old Germantown LLC for Hops & Hounds event on July 10, 2026, at Homestead Hollow County Park (ACTION) Motion: Approve as presented Motioned By: Trustee Pieper Seconded By: Trustee Kaiser Yes: Trustee Cutts, Trustee Pieper, Trustee Kaiser, Trustee Hefle No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) Page 4 C. Application for Appointment of Successor Agent: Aldi #67, N96W18838 County Line Rd; Agent for Consideration: Theresa Reiger (ACTION) Motion: Approve as presented Motioned By: Trustee Pieper Seconded By: Trustee Kaiser Yes: Trustee Cutts, Trustee Pieper, Trustee Kaiser, Trustee Hefle No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) D. 2026-2027 Alcohol Beverage License Renewal Applications (ACTION) Motion: Approve as presented Motioned By: Trustee Pieper Seconded By: Trustee Kaiser Trustee Cutts asked if there were any concerns from Police or Fire (both: none) Trustee Hefle asked for clarification as to annual renewals. Yes: Trustee Cutts, Trustee Pieper, Trustee Kaiser, Trustee Hefle No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) E. 2026-2027 Outside Premise Extension Renewal Applications (ACTION) Motion: Approve as presented Motioned By: Trustee Pieper Seconded By: Trustee Kaiser Trustee Pieper noted this is a renewal of the permit duration only (annual). Trustee Cutts asked if there were any concerns from Police or Fire (both: none) Yes: Trustee Cutts, Trustee Pieper, Trustee Kaiser, Trustee Hefle No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) F. Amended 2026-2027 Outside Premise Extension Application for Bixenberg Tavern (ACTION) Motion: Approve as presented Motioned By: Trustee Pieper Seconded By: Trustee Kaiser Trustee Cutts asked about the music on certain nights of the week. Jake Woller (owner of Bixenberg Tavern) came forward to clarify there will be *no* music, just extending the outdoor eating/drinking area to accommodate a summer bags league and a dog-adoption event. Trustee Cutts asked if there were any concerns from Police or Fire (both: none) Page 5 Yes: Trustee Cutts, Trustee Pieper, Trustee Kaiser, Trustee Hefle No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) G. 2026-2027 Outdoor Entertainment Permit Applications for Annual Events (ACTION) Motion: Approve as presented Motioned By: Trustee Pieper Seconded By: Trustee Kaiser Trustee Cutts asked if there were any concerns from Police or Fire (both: none) Trustee Hefle asked for more information on this item. Trustee Pieper invited Village Clerk Donna Cox to come forward. These are renewals, nothing has changed from last year. Annual renewals (7/1 - 6/30). Trustee Kaiser asked about removing item #5 (Tiny T's), to which Trustee Cutts explained it would follow the 10pm quiet time for the Village. Yes: Trustee Cutts, Trustee Pieper, Trustee Kaiser, Trustee Hefle No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) H. 2026-2027 Outdoor Entertainment Permit Applications for One-Time Events (ACTION) Motion: Approve as presented Motioned By: Trustee Pieper Seconded By: Trustee Kaiser Yes: Trustee Cutts, Trustee Pieper, Trustee Kaiser, Trustee Hefle No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) I. Contract award to MC Group, LLC for Owners Representation services related to the Police Department building project. (ACTION) Motion: Approve as presented for discussion Motioned By: Trustee Pieper Seconded By: Trustee Hefle Trustee Pieper has procedural concerns as to how this RFP was brought forward without Board and Committee delegation. Discussion ensued. Motion: Table until next PSC meeting (6/15) Motioned By: Trustee Pieper Seconded By: Trustee Hefle Page 6 Village Attorney Brian Sajdak came forward and suggested the corrective approach to address this item. Motion withdrawn by Trustee Pieper Motion: Amend approving item in that it needs to go to Building Construction Oversight Committee, then back to PSC Motioned By: Trustee Pieper Seconded By: Trustee Hefle for discussion Trustee Hefle asked for language change as the budget was not set at 35 million (cannot, as not an item on this agenda) Motion to Amend Carried by Voice Vote (Yes 4, No 0, Abstained 0) Voting on Original Motion (with above amendment) Yes: Trustee Cutts, Trustee Pieper, Trustee Kaiser, Trustee Hefle No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) J. Police Department Budget Amendment for Insurance Proceeds & Grant Revenue (ACTION) Chief Merten provided information and background regarding this agenda item. Motion: Approve as presented Motioned By: Trustee Pieper Seconded By: Trustee Hefle Yes: Trustee Cutts, Trustee Pieper, Trustee Kaiser, Trustee Hefle No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) K. Harris XL-200 Radio Purchase (ACTION) Chief Delain provided information and background regarding this agenda item. Motion: Approve as presented Motioned By: Trustee Pieper Seconded By: Trustee Hefle Trustee Pieper asked if this was with budgeted funds (Chief Delain: Yes, and less than original proposed amount) Yes: Trustee Cutts, Trustee Pieper, Trustee Kaiser, Trustee Hefle No: None Abstain: None Motion Carried by Voice Vote (Yes 4, No 0, Abstained 0) IX. ADJOURNMENT: Page 7 Chairperson Trustee Cutts noted there will be a Special PSC meeting on 6/15/26 @ 6:30pm or right after that evening's GGF meeting. The next regular PSC meeting will be on 7/6/26 @ 6:00pm.