Budget and Finance Committee — Agenda Packet

September 8, 2026 Village of Jackson - Budget and Finance Committee Meeting Agenda VILLAGE OF JACKSON BUDGET AND FINANCE COMMITTEE MEETING AGENDA Tuesday, September 8, 2026 at 7:00 PM Jackson Municipal Complex Village Board Room N168W19851 Main Street Jackson, WI 53037 1. Call to Order and Roll Call 2. Citizens/Village Staff to Address the Budget & Finance Committee (Please sign-in with the Clerk prior to speaking. Please note this is a business meeting, not a public hearing. People wishing to speak on an item on the agenda should present their comments under this agenda item. Each commenter will be limited to a total of 2 minutes.) 3. Approval of Minutes for the Budget and Finance Committee Meeting of August 18, 2026 4. Pay Request #3 - 2026 Street Improvement Projects - Eagle Drive, Hawthorn Drive, Aspen Drive, and Linden Drive - Vinton Construction in the amount of $660,355.00 5. Resolution #26-28 - Declaration of Official Intent to Reimburse Expenditures for Clean Water Fund Program (CWFP) Project 6. Authorizing a Transfer of Police Impact Fee and Fire Impact Fee from Capital Projects Fund to Debt Service Fund 7. Review Proposals for the 2026 Municipal Complex Lighting Project 8. Adjourn Persons with disabilities requiring special accommodations for attendance at the meeting should contact the Administration Department at the Jackson Municipal Complex at least one (1) business day prior to the meeting. It is possible that members of the Village Board may attend the above meeting. No action will be taken by any governmental body at this meeting other than the governmental body specifically referred to in this meeting notice. This notice is given so that members of the Village Board may attend the meeting without violating the open meeting law. Page 1 of 23 August 18, 2026 Village of Jackson - Budget and Finance Committee Meeting Minutes Page 1 of 3 VILLAGE OF JACKSON BUDGET AND FINANCE COMMITTEE MEETING Tuesday, August 18, 2026 at 7:00 PM Minutes 1. Call to Order and Roll Call The meeting was called to order at 7:00 PM by Pres. Heckendorf. Members Present: Pres. Heckendorf, Tr. Wells, and Tr. Olson Members Excused: None Members Absent: None Staff Present: Administrator Jen Heidtke, Parks and Recreation Director Tyler Mentzel, Treasurer Jeff Hamers, Fire Chief Aaron Swaney, and Deputy Clerk Pamela Wolf 2. Citizens/Village Staff to Address the Budget & Finance Committee (Please sign-in with the Clerk prior to speaking. Please note this is a business meeting, not a public hearing. People wishing to speak on an item on the agenda should present their comments under this agenda item. Each commenter will be limited to a total of 2 minutes.) None. 3. Approval of Minutes for the Budget and Finance Committee Meeting of July 14, 2026 The motion to approve Minutes for the Budget and Finance Meeting of July 14, 2026 was made by Tr. Olson and seconded by Tr. Wells. Vote: 3 ayes, 0 nays. Motion carried. 4. Approval of July 2026 Check Register and Treasurer's Report The motion to approve the July 2026 Check Register and Treasurer's Report was made by Tr. Wells and seconded by Tr. Olson. Vote: 3 ayes, 0 nays. Motion carried. 5. Pay Request #2 – 2026 Street Improvement Projects - Eagle Drive, Hawthorn Drive, Aspen Drive, and Linden Drive - Vinton Construction in the amount of $239,438.64 The motion to recommend the Village Board approve Pay Request #2 for the 2026 Street Improvement Projects - Eagle Drive, Hawthorne Drive, Aspen Drive and Linden Drive to Vinton Construction in the amount of $239,438.64 was made by Tr. Wells and seconded by Tr. Olson. Vote: 3 ayes, 0 nays. Motion carried. 6. Pay Request #2 - Final - 2026 Wastewater Treatment Plant Fill Removal Project – BMCI Construction in the amount of $6,252.75 DRAFT Page 2 of 23 August 18, 2026 Village of Jackson - Budget and Finance Committee Meeting Minutes Page 2 of 3 The motion to recommend the Village Board approve Pay Request #2 for 2026 Wastewater Treatment Plant Fill Removal Project to BMCI Construction in the amount of $6,252.75 was made by Tr. Olson and seconded byTr. Wells. Vote: 3 ayes, 0 nays. Motion carried. 7. Review of Bids - 2026 Streetlight Improvement Project - Ridgeway Drive, Chestnut Court, and Hickory Lane The motion to recommend the Village Board award the contract for the 2026 Streetlight Improvement Projects, including Ridgeway Drive, Chestnut Court and Hickory Lane to MP Systems in the amount of $229,596.09 was made by Tr. Olson and seconded by Tr. Wells. Vote: 3 ayes, 0 nays. Motion carried. 8. Review Design and Engineering Services Proposals - 2027 Street Improvement Projects - Jackson Drive and Georgetown Drive The motion to recommend the Village Board award the design and engineering contract for the 2027 Street Improvement Projects, including Jackson Drive and Georgetown Drive, to Cedar Corporation in the amount of $38,300 was made by Tr. Wells and seconded by Tr. Olson. Vote: 3 ayes, 0 nays. Motion carried. 9. Change Order #1 - Cedar Creek Dog Park Project - Lowe Underground, Inc in the amount of $5,088 The motion to recommend the Village Board approve Change Order #1 for the Cedar Creek Dog Park Project to Lowe Underground, Inc. for an increase in the amount of $5,088.00 was made by Tr. Wells and seconded by Tr. Olson. Vote: 3 ayes, 0 nays. Motion carried. 10. Pay Request #4 - Cedar Creek Dog Park Project - Lowe Underground, Inc. in the amount of $43,996.63 The motion to Recommend the Village Board approve Pay Request #4 for the Cedar Creek Dog Park Project to Lowe Underground, Inc. in the amount of $43,996.63 was made by Tr. Wells and seconded by Tr. Olson. Vote: 3 ayes, 0 nays. Motion carried. 11. Amendment #2 - Cedar Creek Dog Park Project - MSA Professional Services, Inc. in an amount not to exceed $25,000 The motion to approve Amendment #2 for the Cedar Creek Dog Park Project to MSA Professional Services, Inc.in an amount not to exceed $25,000.00 was made by Tr. Wells and seconded by Pres. Heckendorf. DRAFT Page 3 of 23 August 18, 2026 Village of Jackson - Budget and Finance Committee Meeting Minutes Page 3 of 3 Tr. Olson questioned engineering costs vs. construction costs, Director Mentzel clarified. Vote: 2 ayes, 1 nays. Tr. Olson opposed. Motion carried. 12. Adjourn The motion to adjourn the meeting was made by Tr. Wells and seconded by Tr. Olson. Vote: 3 ayes, 0 nays. Motion carried. The meeting adjourned at 7:08 PM. Respectfully Submitted, Pamela Wolf Deputy Clerk Village of Jackson DRAFT Page 4 of 23 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Pay Request #3 – 2026 Street Improvement Projects - Eagle Drive, Hawthorn Drive, Aspen Drive, and Linden Drive - Vinton Construction in the amount of $660,355.00 Meeting Date: September 08, 2026 – Budget and Finance Background and Analysis: This memo is to inform the Board of Pay Request # 3 from Vinton Construction in the amount of $660,355.00 for work completed on the 2026 Street Improvement Projects, which include Eagle Drive, Hawthorn Drive, Aspen Drive, and Linden Drive. The work has been reviewed and verified for accuracy and completion in accordance with the project contract documents and has been found to be acceptable. Funding for this payment will come from the following accounts: 600-00-56700-400-000 (Capital Projects Repairs/Construction - 54%) $356,591.70 300-00-17600-000-380 (Sewer Construction Work - 39%) $257,538.45 200-00-18600-395-000 (Water Construction Work - 7%) $46,224.85 If you have any questions, please let me know. JS Recommendation: Budget and Finance Committee recommends the Village Board approve Pay Request #3 for Vinton Construction in the amount of $660 ,355.00. Page 5 of 23 Cedarburg • Green Bay • Madison • Menomonie Community Infrastructure • Architecture • Environmental Services W61N497 Washington Avenue Cedarburg, WI 53012 262-204-2360 www.cedarcorp.com August 7, 2026 Village of Jackson N168 W20733 Main Street PO Box 637 Jackson, WI 53037 Attn: Mr. Jack Straehler II, Director of Public Works Subject: Contractor’s Application for Payment No. 3 Eagle Drive, Hawthorn Drive, Aspen Drive & Linden Drive Reconstruction 2026 Cedar Project No. 05789-0029 Dear Mr. Straehler: Enclosed for your use in payment to Vinton Construction Company in the amount of $660,355.00 is Contractor’s Application for Payment No. 3. Following your review and approval, please complete the application for payment forms within the areas reserved for the Owner. Thereafter, retain one copy for your records, provide the second copy to the Contractor with payment and provide the third copy to our office. Should you have any questions, please feel free to contact me at our Cedarburg office. Sincerely, CEDAR CORPORATION Douglas T. Kroes Senior Construction Manager Enclosed: Contractor’s Application for Payment No. 3 Cc: Grant Manion, Vinton Construction Company Page 6 of 23 8/7/26 Page 7 of 23 Unit Price Progress Estimate B C D E F G H I J Quantity Amount Quantity Amount Quantity Amount Quantity Amount 100-01 1 LS $5,750.00 1 $5,750.00 1 $5,750.00 100.0% 100-02 3790 LF $4.60 3300 $15,180.00 3300 $15,180.00 87.1% 100-03 3805 SY $7.16 3805 $27,243.80 3805 $27,243.80 100.0% 100-04 7685 CY $26.97 3750 $101,137.50 3750 $101,137.50 48.8% 100-05 755 CY $24.00 755 $18,120.00 755 $18,120.00 100.0% 100-06 1685 SY $7.12 100-07 795 TON $16.50 664.53 $10,964.75 664.53 $10,964.75 83.6% 100-08 7800 TON $16.50 3900 $64,350.00 3900 $64,350.00 50.0% 100-09 1660 TON $21.37 2381.3 $50,888.38 2,381.30 $50,888.38 143.5% 100-10 1755 TON $69.00 100-11 1170 TON $65.90 100-12 545 TON $98.20 100-13 10 SY $59.00 100-14 40 LF $50.00 100-15 5405 LF $18.55 3807 $70,619.85 3807 $70,619.85 70.4% 100-16 60 LF $45.00 100-17 23645 SF $6.80 100-18 140 SF $8.20 100-19 50 SF $35.00 100-20 2605 SY $75.75 100-21 8 CY $1,200.00 100-22 1 EA $200,000.00 0.5 $100,000.00 0.15 $30,000.00 0.65 $130,000.00 65.0% 100-23 885 LF $2.11 885 $1,867.35 885 $1,867.35 100.0% 100-24 40 LF $9.06 40 $362.40 40 $362.40 100.0% 100-25 30 EA $34.07 30 $1,022.10 30 $1,022.10 100.0% 100-26 6 EA $104.50 6 $627.00 6 $627.00 100.0% 100-27 10 EA $71.50 10 $715.00 10 $715.00 100.0% 100-28 27 EA $71.50 27 $1,930.50 27 $1,930.50 100.0% 100-29 11400 SY $7.01 100-30 2700 SY $8.23 100-31 4 CY $500.00 100-32 2380 SY $2.00 100-33 1 LS $28,000.00 0.5 $14,000.00 0.15 $4,200.00 0.65 $18,200.00 65.0% 100-34 1 LS $3,500.00 100-35 2 EA $7,000.00 100-36 4492 LF $2.40 100-37 17 LF $16.00 100-38 12 LF $8.00 100-39 145 LF $10.75 Curb Ramp Detectable Warning Field Natural Patina Concrete Driveway 7-Inch Concrete Surface Drains Mobilization Silt Fence Topsoil, Seed, Fertilizer, and Erosion Mat Temporary Ditch Checks Culvert Pipe Checks Inlet Protection Type A Inlet Protection Type B Inlet Protection Type C HMA Pavement 3 LT 58-28 S HMA Pavement 4 LT 58-28 S Asphaltic Surface Driveways Asphaltic Flumes Concrete Curb & Gutter 18-Inch Type D Concrete Curb Pedestrian Concrete Sidewalk 4-Inch Concrete Sidewalk 6-Inch Clearing & Grubbing Removing Curb & Gutter Removing Concrete Driveways and Sidewalk Excavation Common Excavation Below Subgrade Pulverize and Relay Base Aggregate Dense 3/4-Inch Base Aggregate Dense 1 1/4-Inch Base Aggregate Dense 3-Inch Concrete Curb & Gutter 30-Inch Type D % Comp.Bid No. Description Previous Applications This Application Materials Stored Total Completed & Stored to Date (C+E+G) Contractor's Application 3 7/1/26 to 7/31/26 July 31, 2026 Eagle Drive, Hawthorn Drive, Aspen Drive, Linden Drive A Item Estimated Bid Quantity Unit Price Quantity Completed Project: Application Period: Application Number: Application Date: Topsoil, Seed, Fertilizer, and Mulch Riprap Medium w/ Geotextile Fabric Type HR Geotextile Fabric Type SAS Traffic Control Permanent Signing Rectangular Rapid Flashing Beacon (STA 67+18) Marking Line Epoxy 4-Inch Marking Stop Line Epoxy 18-Inch Marking Diagonal Epoxy 12-Inch Marking Crosswalk Epoxy Transverse Line 6-Inch 00 62 76 - 2 Page 8 of 23 Unit Price Progress Estimate B C D E F G H I J Quantity Amount Quantity Amount Quantity Amount Quantity Amount % Comp.Bid No. Description Previous Applications This Application Materials Stored Total Completed & Stored to Date (C+E+G) Contractor's Application 3 7/1/26 to 7/31/26 July 31, 2026 Eagle Drive, Hawthorn Drive, Aspen Drive, Linden Drive A Item Estimated Bid Quantity Unit Price Quantity Completed Project: Application Period: Application Number: Application Date: 100-40 675 LF $2.50 675 $1,687.50 675 $1,687.50 100.0% 100-41 1085 LF $3.00 62 $186.00 1023 $3,069.00 1085 $3,255.00 100.0% 200-01 12 EA $400.00 4 $1,600.00 4 $1,600.00 33.3% 200-02 3 EA $400.00 2 $800.00 1 $400.00 3 $1,200.00 100.0% 200-03 254 LF $30.00 175 $5,250.00 62 $1,860.00 237 $7,110.00 93.3% 200-04 1 CY $400.00 1 $400.00 1 $400.00 100.0% 200-05 1 EA $300.00 1 $300.00 1 $300.00 100.0% 200-06 8 EA $400.00 8 $3,200.00 8 $3,200.00 100.0% 200-07 6 EA $520.00 5 $2,600.00 5 $2,600.00 83.3% 200-08 1 EA $1,840.00 1 $1,840.00 1 $1,840.00 100.0% 200-09 196 LF $56.07 198 $11,101.86 198 $11,101.86 101.0% 200-10 907 LF $64.52 35.5 $2,290.46 857.5 $55,325.90 893 $57,616.36 98.5% 200-11 681 LF $66.68 1003 $66,880.04 -402 -$26,805.36 601 $40,074.68 88.3% 200-12 291 LF $121.54 290.5 $35,307.37 290.5 $35,307.37 99.8% 200-13 98 LF $142.59 98 $13,973.82 98 $13,973.82 100.0% 200-14 70 LF $51.81 69 $3,574.89 69 $3,574.89 98.6% 200-15 1063 LF $52.10 743.5 $38,736.35 319.5 $16,645.95 1063 $55,382.30 100.0% 200-16 29 LF $57.68 29 $1,672.72 29 $1,672.72 100.0% 200-17 2807 LF $24.70 2388.1 $58,986.07 529 $13,066.30 2917.1 $72,052.37 103.9% 200-18 151 LF $50.00 120 $6,000.00 120 $6,000.00 79.5% 200-19 15 EA $3,784.00 6 $22,704.00 9 $34,056.00 15 $56,760.00 100.0% 200-20 7 EA $4,200.00 6 $25,200.00 1 $4,200.00 7 $29,400.00 100.0% 200-21 3 EA $5,000.00 3 $15,000.00 3 $15,000.00 100.0% 200-22 7 EA $3,075.95 7 $21,531.65 7 $21,531.65 100.0% 200-23 2 EA $950.00 200-24 33 EA $100.00 29 $2,900.00 7 $700.00 36 $3,600.00 109.1% 200-25 1 EA $150.00 1 $150.00 1 $150.00 100.0% 200-26 3 EA $250.00 2 $500.00 2 $500.00 66.7% 300-01 4 EA $2,000.00 4 $8,000.00 4 $8,000.00 100.0% 300-02 3 EA $500.00 3 $1,500.00 3 $1,500.00 100.0% 300-03 40 LF $75.00 300-04 4 EA $815.00 4 $3,260.00 4 $3,260.00 100.0% 300-05 44 EA $528.00 29 $15,312.00 15 $7,920.00 44 $23,232.00 100.0% 300-06 44 LF $115.76 29 $3,357.04 29 $3,357.04 65.9% 300-07 2 EA $3,000.00 4 $12,000.00 4 $12,000.00 200.0% 300-08 1 EA $3,734.00 1 $3,734.00 1 $3,734.00 100.0% 300-09 4 EA $7,500.00 4 $30,000.00 4 $30,000.00 100.0% 300-10 1 EA $2,000.00 300-11 21 EA $200.00 Hydrant Extension Adjusting Water Valves Manholes 5-FT Diameter w/ Casting Inlets Median 1 Grate w/ Casting Adjusting Inlet Covers Connect to Existing Sump Pump Discharge Catch Basins 2.5x3-FT w/ Casting Storm Sewer Pipe PVC 4-Inch - Trenched Storm Sewer Pipe HDPE 4-Inch - Directionally Drilled Manholes 4-FT Diameter w/ Casting Storm Sewer Pipe Class III-A 12-Inch Storm Sewer Pipe Class III-A 15-Inch Storm Sewer Pipe HDPE 12-Inch Pipe Arch Corrugated Steel 24X18-Inch Storm Sewer Pipe Reinforced Concrete Class IV 12-Inch Storm Sewer Pipe Reinforced Concrete Class IV 15-Inch Storm Sewer Pipe Reinforced Concrete Horizontal Elliptical Class HE-IV 14x23-Inch Storm Sewer Pipe Reinforced Concrete Horizontal Elliptical Class HE-IV 19x30-Inch Abandoning Storm Sewer Apron Endwalls For Pipe Steel 12-Inch Connect to Existing Storm Sewer Lateral Apron Endwalls For Pipe Arch Steel 24X18-Inch Apron Endwalls For Culvert Pipe Reinforced Concrete 12-Inch Apron Endwalls For Culvert Pipe Reinforced Concrete Horizontal Elliptical 19x30-Inch Sawing Asphalt Remove and Replace Water Service Curb Box Water Main PVC 6-Inch Water Gate Valve 6-Inch Water Gate Valve 8-Inch Hydrant Connect to Existing Storm Sewer Pipe Remove Hydrant Remove Gate Valve Remove Water Main Sawing Concrete Removing Small Pipe Culverts Removing Storm Sewer Structures Removing Storm Sewer Connect to Existing Water Main Fitting 00 62 76 - 3 Page 9 of 23 Unit Price Progress Estimate B C D E F G H I J Quantity Amount Quantity Amount Quantity Amount Quantity Amount % Comp.Bid No. Description Previous Applications This Application Materials Stored Total Completed & Stored to Date (C+E+G) Contractor's Application 3 7/1/26 to 7/31/26 July 31, 2026 Eagle Drive, Hawthorn Drive, Aspen Drive, Linden Drive A Item Estimated Bid Quantity Unit Price Quantity Completed Project: Application Period: Application Number: Application Date: 300-12 192 SF $5.00 400-01 12 EA $1,000.00 400-02 12 VF $436.00 500-01 4218 LF $9.00 1660 $14,940.00 1660 $14,940.00 39.4% 500-02 1012 LF $15.00 500-03 4044 LF $1.10 500-04 3753 LF $2.00 500-05 15429 LF $2.75 500-06 23 EA $3,000.00 500-07 2 EA $3,000.00 500-08 1 EA $3,300.00 500-09 1 EA $2,500.00 500-10 23 EA $900.00 500-11 3 EA $1,200.00 A1-01 2665 TON $16.50 A1-02 705 TON $66.80 A1-03 470 TON $71.00 A1-04 2080 LF $18.15 A2-01 1775 TON $16.50 A2-02 4010 SY $75.75 A2-03 2080 LF $18.65 $370,781.66 $695,110.53 $1,065,892.19 Base Aggregate Dense 1 1/4-Inch Concrete Pavement 8-Inch Concrete Curb & Gutter 30-Inch Type A HMA Pavement 4 LT 58-28 H Concrete Curb & Gutter 30-Inch Type D Furnish and Install Lighting Unit Type A Furnish and Install Lighting Unit Type B - Single Furnish and Install Lighting Unit Type B - Twin Electrical Service Meter Breaker Pedestal Special Quazite Pull Boxes 12X12X24-Inch Electrical Wire Lighting 4 AWG Polystyrene Insulation Sanitary Sewer Manhole Covers Type J-Special Reconstructing Sanitary Sewer Manhole Concrete Base Type 5 Tall Base Aggregate Dense 1 1/4-Inch HMA Pavement 3 LT 58-28 S TOTAL Conduit Rigid Nonmetallic 2-Inch Conduit Special 2-Inch Electrical Wire Lighting 12 AWG Electrical Wire Lighting 6 AWG 00 62 76 - 4 Page 10 of 23 Resolution #26-28 1 RESOLUTION #26-28 DECLARATION OF OFFICIAL INTENT TO REIMBURSE EXPENDITURES FOR CLEAN WATER FUND PROGRAM (CWFP) PROJECT The Village Board of the Village of Jackson, Washington County, Wisconsin, does resolve as follows: WHEREAS, the Village of Jackson, Washington County, Wisconsin (the “Municipality”) owns and operates a wastewater treatment and collection system as a public utility; and WHEREAS, the Municipality plans to make improvements to existing wastewater treatment facilities (the “Project”); and WHEREAS, the Municipality expects to receive a loan (the “Loan”) from the Clean Water Fund Program (the “Program”) to finance the Project and expects to issue tax-exempt bonds (the “Bonds”) to the Program in evidence of the Loan; and WHEREAS, because the Loan will not become available prior to Summer of 2027, the Municipality must provide interim financing to cover costs of the Project incurred prior to receipt of the Loan; and WHEREAS, it is necessary, desirable, and in the best interests of the Municipality to advance moneys from its funds on hand on an interim basis until the Loan becomes available and the Bonds can be issued. NOW, THEREFORE, BE IT RESOLVED, by the Village of Jackson, Washington County, Wisconsin that: Section 1. Expenditure of Funds. The Municipality shall make expenditures as needed from existing municipal accounts that contain ordinary municipal revenue to pay the costs of the Project until Bond proceeds become available. Section 2. Declaration of Official Intent. The Municipality hereby officially declares its intent under 26 CFR Section 1.150-2 to reimburse said expenditures with proceeds of the Bonds, the principal amount of which is not expected to exceed $5,000,000. Section 3. Unavailability of Long-Term Funds. No funds for payment of the Project from sources other than the Bonds are or are reasonably expected to be reserved, allocated on a long-term basis, or otherwise set aside by the Municipality pursuant to its budget or financial policies. Section 4. Public Availability of Official Intent Resolution. This Resolution shall be made available for public inspection at the Municipal Administrator’s office within 30 days after its approval in compliance with applicable State laws governing the availability of records of official acts and shall remain available for public inspection until the Bonds are issued. Page 11 of 23 Resolution #26-28 2 Section 5. Effective Date. This resolution shall be effective upon its adoption and approval. Introduced by: Seconded by: Vote: Ayes Nays Passed and Approved: Brian J. Heckendorf – Village President Attest: Lisa Heiser - Village Clerk Proof of Posting: I the undersigned, certify that I posted this Resolution on posting boards at the Jackson Municipal Complex, Post Office, and one other location in the Village. Village Official Date Page 12 of 23 Taking the lead in Washington County. MEMO TO: Brian Heckendorf, Village President; Budget and Finance Committee FROM: Jen Heidtke, Village Administrator RE: Transfer Police Impact Fee and Fire Impact Fee from Capital Projects Fund to Debt Service Fund. DATE: September 2, 2026 Background In October of 2024 the Village Board authorized Staff to transfer Police and Fire Impact Fees to the Debt Service Fund for the purpose of supporting the principal and interest payments associated with the 2019 and 2021 General Obligation Public Safety Building Bonds. Staff recommend this transfer continue to occur either annually or bi- annually to assist in flattening or reducing the Debt Service levy. Staff again are seeking the Budget and Finance and Village Board approval of the transfer of funds from the Police Impact Fee and Fire Impact Fee accounts, held in the Capital Project fund, and asking those be transferred to the Debt Service Fund. The amount of fees to be transferred include $191,027.86 in Police Impact Fees and $287,869.54 in Fire Impact Fees. Potential Motion: To authorize the Village Treasurer to transfer $191,027.86 from the Police Impact Fee account and $287,869.54 from the Fire Impact Fee account in the Capital Projects Fund to the Debt Service Fund for the purposes of paying future principal and interest payments for the 2019 and 2021 General Obligation Public Safety Building Bonds. Attachments: 1. Treasurer’s Report – Police and Fire Impact Fee Account Balance as of 7/31/2026 N168 W19851 Main Street Jackson, WI 53037 Phone: 262-677-9001 Fax: 262-677-1710 www.villageofjacksonwi.gov Page 13 of 23 TREASURERS REPORT (Depository Accounts) July 31, 2026 BALANCE BALANCE 6/30/2026 7/31/2026 GENERAL: GENERAL CHECKING $198,735.68 $343,839.95 CREDIT CARD ACCOUNT $84,662.12 $151,111.12 HIPPA ACCOUNT $40,348.21 $77,059.08 MONEY MARKET $10,531,401.58 $9,715,021.23 DONATION ACCOUN T $2,149.73 $2,149.73 PARK FEES $300,781.64 $307,966.39 FIRE/RESCUE RESERVE $14,810.87 $14,857.11 FIRE IMPACT FEE $281,870.76 $287,869.54 POLICE IMPACT FEE $187,028.10 $191,027.86 ANTIQUE FIRE TRUCK $3,505.49 $3,516.43 LAUREL SPRINGS $35,062.80 $35,172.27 PERSHING ADVISOR SOLUTIONS LLC - GENERAL FUNDS $1,649,429.56 $1,651,599.16 PERSHING ADVISOR SOLUTIONS LLC - MUNI BLDG RESERVE ACCT $295,160.03 $295,595.65 PERSHING ADVISOR SOLUTIONS LLC - 2025A GO PROM NOTES $371,104.45 $372,249.74 PERSHING ADVISOR SOLUTIONS LLC - 2026A GO PROM NOTES $2,474,090.64 $2,475,464.04 PERSHING ADVISOR SOLUTIONS LLC - 2026B WATER/SEWER BOND $1,350,990.71 $1,355,535.07 PERSHING ADVISOR SOLUTIONS LLC - DSR REVENUE BOND $543,067.17 $544,454.78 ---------------------- ---------------------- TOTAL GENERAL $18,364,199.5 4 $17,824,489.15 ---------------------- ---------------------- WATER UTILITY: WATER UTILITY DEPRECIATION FUND $27,383.21 $27,468.70 WATER UTILITY RESERVE $142,378.71 $142,823.23 WATER IMPACT FEES $153,974.74 $159,193.56 ---------------------- ---------------------- TOTAL WATER UTILITY $323,736.66 $329,485.49 ---------------------- ---------------------- SEWER UTILITY: DNR REPLACEMENT FUND $1,277,313.67 $1,281,301.58 SEWER UTILITY RESERVE $88,920.18 $89,197.80 SEWER DEPRECIATION FUND $6,885.93 $6,907.43 SEWER SERVICE FEES $2,290,189.18 $2,317,819.42 SEWER SPECIAL REDEMPTION FUND $2,993.87 $3,003.22 ---------------------- ---------------------- $3,666,302.83 $3,698,229.45 TOTAL SEWER UTILITY ---------------------- ---------------------- ---------------------- ---------------------- $22,354,239.03 $21,852,204.09 GRAND TOTAL: ---------------------- ---------------------- Page 14 of 23 Taking the lead in Washington County. MEMO TO: Brian Heckendorf, Village President; Administrator Heidtke, Budget and Finance Committee FROM: Aaron Swaney, Fire Chief Ryan Vossekuil, Police Chief RE: Lighting Recommendation for the Jackson Municipal Building DATE: September 2, 2026 Background The lighting control system at the Municipal Building began experiencing failures approximately one year after installation. Individual light switches began failing within the warranty period, and initially the manufacturer provided replacement switches as they failed. Over time, the Village learned that the switches were defective and that similar failures were occurring at other installations. The Village subsequently requested that all of the defective switches in the Municipal Building be replaced; however, that request was not resolved. The situation became more difficult when the company that manufactured the switches went bankrupt, making replacement switches increasingly unavailable. The Village then worked with Mlazgar Associates, the company that originally supplied the lighting control equipment, to determine whether the existing system could be repaired or maintained. While Mlazgar has provided the Village with a reduced price on replacement components, the ongoing reliability and availability concerns with the existing system have led the Village to pursue replacement of the entire internal facility lighting control system. Both Empower Electric and Staff Electric are highly respected electrical contractors with strong reputations for quality workmanship and the capability to successfully complete this project. Staff Electric's proposal demonstrates a clear understanding of the scope, and staff has no concerns regarding their ability to successfully complete the project. However, Empower Electric offers several advantages that make them the preferred choice. Empower performed the original electrical installation and is highly familiar with the building's electrical systems, existing infrastructure, lighting controls, and equipment. This familiarity reduces project risk and provides additional confidence in the successful integration and commissioning of the new lighting control system. In addition, when comparing the proposals on an apples-to-apples basis, Empower Electric's total project cost is slightly lower than Staff Electric's. N168 W19851 Main Street Jackson, WI 53037 Phone: 262-677-9001 Fax: 262-677-1710 www.villageofjacksonwi.gov Page 15 of 23 Taking the lead in Washington County. Proposal Cost Comparison Mlazgar controls equipment $86,250 $86,250 Base project total $183,250 $183,610 Dimming wire alternate Included +$1,898 Total with alternate $183,250 $185,508 The $86,250 Mlazgar Associates controls equipment quote is included in Empower Electric's proposal. Empower lists $80,500 in electrical labor, $16,500 in electrical materials, and $86,250 for the controls, for a total proposal of $183,250. Staff Electric's corrected proposal is $97,360 for the electrical work. Staff specifically identifies the $86,250 lighting controls material as an additional owner-direct purchase by the Village and states that this amount is not included in its base scope. Adding the controls equipment to Staff Electric's proposal as well as the dimming wire alternate results in a total project cost of $185,508 Consultant Review The Village's architectural consultant, Cory Scheidler of Cedar Corporation, reviewed the proposed Wavelinx lighting control system and concluded that it will effectively integrate the interior and exterior lighting systems and provide the functionality originally intended for the building. While the overall project cost is higher than originally anticipated, Cedar Corporation noted that current market and labor conditions are likely contributing factors. Recommendation: Staff recommend the Budget Finance Committee and Village Board approve the 2026 Municipal Complex Lighting proposal from Empower Electric for a total amount of $185,508 and utilizing the Municipal Complex Building Reserve Account to fund the project. N168 W19851 Main Street Jackson, WI 53037 Phone: 262-677-9001 Fax: 262-677-1710 www.villageofjacksonwi.gov Page 16 of 23 Date: Apr 28, 2026 Quote: WISC-RLMA26-182964-2 Quote Page 1/2 Mlazgar Associates - WI Mlazgar Associates Mlazgar - - Phone: (262) 785-0144 From: Dustin Elias Quoter Ph: Email: dustin.elias@mlazgar.com Project Village of Jackson- Municipal Complex - Location Jackson WI Quote WISC-RLMA26-182964-2 Page 1/2www.mlazgar.com Dustin Elias To: Brian Haggerty For Mlazgar Associates Bid Date Apr 28, 2026 16350 W Glendale Dr Expires May 28, 2026 New Berlin WI 53151 Phone: (262) 785-0144 EMail: brian.haggerty@mlazgar.com QTY Type MFG Part Price UQ ExtPrice OPTION95 CONT BPI-C-L BPI-C BLUETOOTH PROGRAM INTERFACE 114 CONT ESP-C-010-Z1 8 CONT GS308PP NETGEAR GS308PP 8 PORT UNMANAGED SWITCH 61 CONT OCS-C-D06 97 CONT OCS-C-D12 1 GG TRAD PLE-16-R1-12-PDM-P-01 12 CONT R40-1 141 CONT RSP-C-010-Z1 RSP-C RELAY SWITCHPACK - ZONE 1 1 CONT SIM-C-V 1 SWRX SWX-421-1 3 CONT TSE57-WLX-B 2 CONT WAC2-POE WIRELESS AREA CONTROLLER G2, POE POWERED 12 CONT WAH-C-POE-ID 52 CONT WST-C-1 WST-C WALLSTATION 1 BUTTON, WHITE 2 CONT WST-C-3 66 CONT WST-C-3D 24 CONT WST-C-5D 10 CONT FACTORY STARTUP 1 CONT CONTROLS LOT PRICE $86,250.00 $86,250.00 Total for: OPTION $86,250.00 Total: $86,250.00 Terms and conditions of sale: NOTE 1: COMPLETE QUOTE MUST BE USED. PARTIAL PORTIONS OF THIS QUOTE ARE NOT TO BE USED UNLESS AGREED TO BY MLAZGAR IN ADVANCE OF PURCHASE. NOTE 2: DUE TO CONTINUED INFLATIONARY PRESSURES AND TARIFFS PRICING IS SUBJECT TO CHANGE WITHOUT NOTICE. QUOTATION IS VOID IF CHANGED. QUOTE IS VALID UNTIL EXPIRATION DATE LISTED Page 17 of 23 Date: Apr 28, 2026 Quote: WISC-RLMA26-182964-2 Quote Page 2/2 Mlazgar Associates - WI Mlazgar Associates Mlazgar - - Phone: (262) 785-0144 From: Dustin Elias Quoter Ph: Email: dustin.elias@mlazgar.com Project Village of Jackson- Municipal Complex - Location Jackson WI Quote WISC-RLMA26-182964-2 Page 2/2www.mlazgar.com Dustin Elias UNLESS FEDERALLY MANDATED TARIFFS ARE ENACTED IN WHICH CASE AN UPDATED QUOTE WILL BE REQUIRED. NOTE 3: PRICING SUBJECT TO MANUFACTURER'S PUBLISHED TERMS AND CONDITIONS OF SALE. NOTE 4: CUSTOMER RESPONSIBLE FOR ALL COUNTS. SPARES NOT INCLUDED UNLESS SPECIFICALLY NOTED AS SPARES ON QUOTE, CUSTOMER TO PROVIDE COUNTS AS REQUIRED. NOTE 5: MISC. ACCESSORIES/ITEMS ARE NOT INCLUDED UNLESS NOTED ON QUOTE (INCLUDING BUT NOT LIMITED TO: LAMPS, HANGERS, STEMS, MOUNTING ACCESSORIES, BATTERIES, ETC.). NOTE 6: FREIGHT ALLOWANCE IS BASED ON ORDERS FOR A SINGLE SHIPMENT/RELEASE. MULTIPLE SHIPMENTS/RELEASES MAY INCUR ADDITIONAL FREIGHT CHARGES. NOTE 7: LINEAR RUNS DO NOT INCLUDE CORNERS, TRANSITIONS OR CUSTOM ENDS UNLESS SPECIFICALLY NOTED IN CATALOG NUMBER. NOTE 8A: START-UP, COMMISSIONING and/or TRAINING FOR CONTROL SYSTEMS AND/OR INVERTERS ARE NOT INCLUDED IN PRICE UNLESS NOTED OTHERWISE ON THIS QUOTE. NOTE 8B: 3RD PARTY VERIFICATION NOT INCLUDED WITH CONTROLS, UNLESS OTHERWISE STATED. NOTE 8C: IF START-UP, COMMISSIONING and/or TRAINING FOR CONTROL SYSTEMS IS INCLUDED IN THIS QUOTATION, IT COVERS JOB SITE VISIT(S) WITH THE UNDERSTANDING THAT ALL DEVICES ARE INSTALLED AND WIRED PROPERLY. IF A RETURN TRIP IS REQUIRED DUE TO FIELD CONDITIONS and/or WIRING ISSUES, ADDITIONAL COSTS WILL INCUR. NOTE 8D: IF PROJECT IS COMPLETED IN PHASES WITHOUT NOTIFICATION ADDITIONAL START-UP COSTS WILL INCUR FOR EACH RETURN VISIT REQUIRED. NOTE 9: BAA/BABAA & ARRA ARE CONSIDERED NOT TO BE REQUIREMENTS OF THIS QUOTE, UNLESS OTHERWISE NOTED. NOTE 10: VIBRATION DAMPENER NOT INCLUDED IN POLES UNLESS OTHERWISE NOTED. NOTE 11: LEAD TIMES ARE ESTIMATES ONLY, AND BEGIN UPON CLEAN RELEASED ORDER AND/OR APPROVED DRAWINGS. NOTE 12: MLAZGAR IS NOT RESPONSIBLE FOR ANY LIQUIDATED DAMAGES/PENALTY FEES DUE TO PRODUCT NOT ARRIVING IN TIME FOR PROJECT COMPLETION. Mfg Terms: Freight Allowance Minimum Order COOP COOPER Freight Allowed SWRX SENSORWORX Plus Freight Page 18 of 23 ELECTRICAL PROPOSAL FOR JACKSON FIRE DEPARTMENT LIGHTING CONTROLS WRITTEN BY BRETT STAPELFELDT April 24, 2026 www.empower-elec.com 2238 W. Bluemound Rd. Suite E Waukesha, WI 53186 • (262)-395-4313 Page 19 of 23 Project Name: Jackson Fire Department Lighting Controls Address: N168W19851 Main Street Jackson WI Addendums: NA Walk Date: NA Plan Date: 4/10/2026 ABOUT THIS PROPOSAL Thank you for giving Empower Electric the opportunity to provide you with a proposal for the above-mentioned project. Below you will find a detailed breakout of the projects scope of work. Please also take note of the inclusions and exclusions for this project. All work outlined within this proposal shall be done during normal business hours of Monday-Friday (unless outlined below in this proposal). By signing below or submitting a PO for this project you are hereby agreeing to this proposal. If you have any questions or concerns, please contact us at any time. Page 20 of 23 BASE BID PRICING (Includes 100% MBE/WBE) Electrical Labor: $80,500 Electrical Materials: $16,500 Controls Price: $86,250 Total Proposal: $183,250 BASE BID SCOPE 1. Furnish and install all new lighting controls per attached controls plan a. As rooms are completed they will be programmed upon completion or at the end of the day for minimal disruption to owner 2. All existing Touche’ lighting controls to be turned over to owner upon request INCLUSIONS 1. Permit 2. Clean Up/Testing EXCLUSIONS 1. Painting/Patching SIGN BELOW TO ACCEPT THIS PROPOSAL X Page 21 of 23 W133 N5030 Campbell Dr. Menomonee Falls, WI 53051 262-781-8230 Mlazgar Associates BID# 2026-00988 16350 W. Glendale Dr. July 30, 2026 New Berlin, WI 53151 ATTN: Brian Haggerty RE: Village of Jackson Controls Upgrade We are pleased to submit our proposal for this project, detailed as follows: Scope of Work: Total = $ 97,360.00 All work is based on the Design Documents provided by Mlazgar on 5/6/20266. • Remove existing lighting controls as indicated on provided documents. • Furnish and install new lighting control devices in locations as indicated on plans provided by Mlazgar. • Program new devices throughout building, coordinate with Mlazgar Associates. Alternate – Provide Dimming Wire Adder: ADD = $ 1,898.00 • Dimming wire provided for fixtures located within the second floor corridor adjacent to sleeping areas. Lighting Controls Material Only: ADD = $ 86,250.00 • Lighting controls material only purchased directly by the Village of Jackson from Mlazgar. • This amount is not included in the base scope of work. • All management, shipping and receiving shall be by others and not managed by Staff Electric since this is an owner direct purchase. Clarifications/Qualifications: 1. Patching/painting or wall repairs, if necessary, shall be by others. 2. This proposal assumes all existing above-ceiling and open ceiling areas are code compliant. Any work required to bring existing conditions into compliance is excluded from this scope. 3. Dumpsters are onsite provided by others. 4. Proposal assumes project completion of June 2027 to avoid labor escalations. 5. Premium time (off hours) work is not included. 6. Includes applicable taxes. 7. No Bond Included. 8. All pricing is based on current quotes as of the date of this proposal. Any new, increased, or additional tariffs, duties, taxes, or related governmental charges imposed after the date of this quote shall be the buyer's responsibility. Staff Electric reserves the right to adjust pricing accordingly and bill these additional charges, and the buyer acknowledges and agrees to pay such adjustments. These charges may include price increases and line-item surcharges passed on from our suppliers. Page 22 of 23 Page 2 Please feel free to contact me if you have any questions or require additional information. Sincerely, STAFF ELECTRIC CO., INC. Jeff Huckstorf Jeff Huckstorf Project Manager Jhuckstorf@staffelectric.com 414-254-8998 Page 23 of 23