2024 April Stormwater Board

Submittal of Annual Reports and Other Compliance Documents for Municipal Separate Storm Sewer System (MS4) Permits NOTE: Missing or incomplete fields are highlighted at the bottom of each page. You may save, close an d return to your draft permit as often as necessary to complete your application. After 120 days your draft is deleted. Form 3400-224(R8/2021) Reporting Information : Will you be completing the Annual Report or other submittal type? Annual Report Other Is this submittal also satisfying an Urban Nonpoint Source Grant funded deliverable? Yes No Required Attachments and Supplemental Information Please complete the contents of each tab to submit your MS4 permit compliance document. The information included in this checklist is necessary for a complete submittal. A complete and detailed submittal will help us review about your MS4 permit document. To help us make a decision in the shortest amount of time possible, the following information must be submitted:
Review related web site and instructions for Municipal storm water permit eReporting [Exit Form]
Complete all required fields on the annual report form and upload required attachments
Attach the following other supporting documents as appropriate using the attachments tab above
Public Education and Outreach Annual Report Summary
Public Involvement and Participation Annual Report Summary
Illicit Discharge Detection and Elimination Annual Report Summary
Construction Site Pollution Control Annual Report Summary
Post-Construction Storm Water Management Annual Report Summary
Pollution Prevention Annual Report Summary
Leaf and Yard Waste Management
Municipal Facility (BMP) Inspection Report
Municipal Property SWPPP
Municipally Property Inspection Report
Winter Road Maintenance
Storm Sewer Map Annual Report Attachment
Storm Water Quality Management Annual Report Attachment Project Name: 2023 Annual Report County: Winnebago Municipality: Neenah, City Permit Number: S050075 Facility Number: 31112 Reporting Year: 2023 Annual Report
TMDL Attachment
Storm Water Consortium/Group Report
Municipal Cooperation Attachment
Other Annual Report Attachment
Attach the following permit compliance documents as appropriate using the attachments tab above
Storm Water Management Program
Public Education and Outreach Program
Public Involvement and Participation Program
Illicit Discharge Detection and Elimination Program
Construction Site Pollutant Control Program
Post-Construction Storm Water Management Program
Pollution Prevention Program
Municipal Storm Water Management Facility (BMP) Inventory
Municipal Storm Water Management Facility (BMP) Inspection and Maintenance Plan
Total Maximum Daily Load documents (*If applicable, see permit for due dates.)
TMDL Mapping*
TMDL Modeling*
TMDL Implementation Plan*
Fecal Coliform Screening Parameter *
Fecal Coliform Inventory and Map (S050075-03 general permittees Appendix B B.5.2 – document due to the department by March 31, 2022)
Fecal Coliform Source Elimination Plan (S050075-03 general permittees Appendix B - document due to the department by October 31,2023)
Sign and Submit form Form 3400-224 (R8/2021) Note : Compliance items must be submitted using the Attachments tab. Primary Municipal Contact Person (Authorized Representative for MS4 Permit) The “Authorized Representative” or “Authorized Municipal Contact” includes the municipal official that was charged with compliance and oversight of the permit conditions, and has signature authority for submitting permit documents to the Department (i.e., Mayor, Municipal Administrator, Director of Public Works, City Engineer). Do not close your work until you SAVE. Municipal Contact Information- Has Missing Items Notice: Pursuant to s. NR 216.07(8), Wis. Adm. Code, an owner or operator of a Municipal Separate Storm Sewer System (MS4) is required to submit an annual report to the Department of Natural Resources (Department) by March 31 of each year to report on activities for the previous calendar year (“reporting year”). This form is being provided by the Department for the user’s convenience for reporting on activities undertaken in each reporting year of the permit term. Personal information collected will be used for administrative purposes and may be provided to the extent required by Wisconsin’s Open Records Law [ss. 19.31-19.39, Wis. Stats.]. Municipality Information Name of Municipality Neenah, City Facility ID # or (FIN): 31112 Updated Information: Check to update mailing address information Mailing Address: 211 Walnut Street Mailing Address 2: City: Neenah, City State: WI Zip Code: xxxxx or xxxxx-xxxx 54956 Select to create new primary contact First Name: Gerry Last Name: Kaiser Select to update current contact information Title: DPW Mailing Address: 211 Walnut Street Mailing Address 2: City: Neenah State: WI Zip Code: xxxxx or xxxxx-xxxx 54957 Phone Number: Ext: xxx-xxx-xxxx 920-886-6241 Email: gkaiser@neenahwi.gov Additional Contacts Information (Optional) I&E Program  Municipal Billing Contact Person (Authorized Representative for MS4 Permit) 1. Does the municipality rely on another entity to satisfy some of the permit requirements? Yes No Individual with responsibility for: (Check all that apply) IDDE Program IDDE Response Procedure Manual Municipal-wide Water Quality Plan Ordinances Pollution Prevention Program Post-Construction Program Winter roadway maintenance      First Name: Heath Last Name: Kummerow Title: Engineer Mailing Address: 211 Walnut St Mailing Address 2: City: Neenah State: WI Zip Code: xxxxx or xxxxx-xxxx 54956 Phone Number: Ext: xxx-xxx-xxxx 920-886-6245 Email: hkummerow@neenahwi.gov Select to create new Billing contact  First Name: Gerry Last Name: Kaiser Select to update current contact information Title: Mailing Address: Mailing Address 2: City: State: Zip Code: xxxxx or xxxxx-xxxx Phone Number: Ext: xxx-xxx-xxxx Email: gkaiser@neenahwi.gov Public Education and Outreach Public Involvement and Participation Illicit Discharge Detection and Elimination  NEWSC  NEWSC 2. Has there been any changes to the municipality’s participation in group efforts towards permit compliances (i.e., the municipality has added or dropped consortium membership)? Yes No Construction Site Pollutant Control Post-Construction Storm Water Management Pollution Prevention  Wisconsin Lake & Pond Resources; McMahon Associates  Storm Water Management Facility Inspections: Public Works Yards and Other Municipally Owned Properties: Street Sweeping/Cleaning Program: Catch Basin Sump Cleaning Program: Leaf Collection Program: Winter Road Management: Internal Staff Education & Communication: Storm Sewer System Map:  Wisconsin Lake & Pond Resources; McMahon Associates Missing Information Minimum Control Measures- Section 1 : a. Does MS4 conduct any educational efforts or events independently (not with a group) Yes No b. How many total educational events were held during the reporting year: c. Were any of the public education and outreach deliv ery mechanisms conducted during the reporting year active or interactive? Yes No d. Please select all storm water topics, target audienc es, and delivery mechanisms used in the reporting year e. Will additional information/summary of these educa tion events be attached to the annual report? Yes No If no, please provide additional comment in the brie f explanation box below. Limit response to 250 characters and/or attach supplemental information o n the attachments page. Note : For the minimum control measures, you must fill out all questions in sections 1 through 7. Do not close your work until you SAVE. Form 3400-224 (R8/2021) Complete 1. Public Education and Outreach 1 Public Education and Outreach Delivery Mechanisms (Active and Passive) Active/Interactive Mechanisms Passive Mechanisms Education activities (school presentations, summer camps) Information booth at event Targeted group training (contractors, consultants, etc.) Government event (public hearing, council meeting) Workshops Tours Other:  Passive print media (brochures at front desk, posters, etc.) Distribution of print media (mailings, newsletters, etc.) via mail or email. Media offerings (radio and TV ads, press release, etc.) Social media posts Signage Website Other:      Topics Covered Target Audience Illicit discharge detection and elimination Household hazardous waste disposal/pet waste management/vehicle washing Yard waste management/pesticide and fertilizer application Stream and shoreline management Residential infiltration Construction sites and post-construction storm water management Pollution prevention Green infrastructure/low impact development Other:      General Public Public Employees Residents Businesses Contractors Developers Industries Public Officials Other:       See Attached Form 3400-224 (R8/2021) Minimum Control Measures - Section 2 : a. Permit Activities . Select all of the following topics the Permittee did to engage public participation and involvement. b. Volunteer Activities . Select all of the following audiences targeted fo r volunteer involvement and participation related to storm water. c. Brief explanation on Public Involvement and Parti cipation reporting. Limit response to 250 characters and/or attach supplemental inform ation on the attachments page. Missing Information Note : For the minimum control measures, you must fill out all questions in sections 1 through 7 Do not close your work until you SAVE. Complete 2. Public Involvement and Participation Topics Covered Target Audience Estimated People Reached (Optional) Regional Effort (Optional) MS4 Annual Report Storm Water Management Program Storm Water related ordinance Other:  General Public Public Employees Residents Businesses Contractors Developers Industries Public Officials Other   11 -50 Yes No NA (Individual Permittee) Topics Covered Target Audience Estimated People Reached (Optional) Regional Effort (Optional) Volunteer Opportunity General Public Public Employees Residents Businesses Contractors Developers Industries Public Officials Other   101 + Yes No See Attached Missing Information Form 3400-224 (R8/2021) Minimum Control Measures - Section 3 : Form 3400-224 (R8/2021) Minimum Control Measures - Section 4 : Note : For the minimum control measures, you must fill out all questions in sections 1 through 7 Do not close your work until you SAVE. Complete 3. Illicit Discharge Detection and Elimination a. How many total outfalls does the municipality have? 149 b. How many outfalls did the municipality evaluate as part of their routine ongoing field screening program? 54 c. From the municipality's routine screening, how many were confirmed illicit discharges? 0 d. How many illicit discharge complaints did the munic ipality receive? 0 e. From the complaints received, how many were confirme d illicit discharges? 0 f. How many of the identified illicit discharges did t he municipality eliminate in the reporting year (from both routine screening and complaints)? (If the sum of 3.c. and 3.e. does not equal 3.f., p lease explain below.) 0 g. What types of regulatory mechanisms does the munici pality have available to compel compliance with this program? Check all that are a vailable and how many times each were used in the reporting year. Verbal Warning  0 Written Warning (including email)  0 Notice of Violation  0 Civil Penalty/ Citation  0 Additional Information: h. Brief explanation on Illicit Discharge Detection an d Elimination reporting. If you marked Unsure for any questions above, justify the reasoning . Limit response to 250 characters and/or attach supplemental informati on on the attachments page. Missing Information Note : For the minimum control measures, you must fill out all questions in sections 1 through 7 Do not close your work until you SAVE. Complete 4. Construction Site Pollutant Control a. Form 3400-224 (R8/2021) Minimum Control Measures - Section 5 : How many total construction sites with one acre or more of land disturbing construction activity were active at any point in the reporting year? 8 b. How many construction sites with one acre or more o f land disturbing construction activity did the municipali ty issue permits for in the reporting year? 7 c. How many erosion control inspections did the munici pality complete in the reporting year (at sites with one acre or mo re of land disturbing construction activity)? 91 d. What types of regulatory mechanisms does the munici pality have available to compel compliance with this program? Check all that are a vailable and how many times each were used in the reporting year. Verbal Warning  10 Written Warning (including email)  3 Notice of Violation  1 Civil Penalty/ Citation Stop Work Order Forfeiture of Deposit Other - Describe below e. Brief explanation on Construction Site Pollutant Co ntrol reporting . If you marked Unsure for any questions above, justify the reasoni ng. Limit response to 250 characters and/or attach supplemental information on the attac hments page . There was one 1 acre site which the permit carried over from 2022. Some one acre sites had additional inspections which were performed on smaller sites within the one acre site. Missing Information Note : For the minimum control measures, you must fill out all questions in sections 1 through 7 Do not close your work until you SAVE. Complete 5. Post-Construction Storm Water Management a. How many new structural storm water management Best Management Practice (BMP) have received local approval ? *Engineered and constructed systems that are designed to provide storm water quality control such as wet detention ponds, constructed wetlands, infiltration basins, grassed swales, permeable pavement, 1 b. Does the MS4 have procedures for inspecting and mai ntaining private storm water facilities? Yes No c. If Yes, how many privately owned storm water managem ent facilities were 5 Form 3400-224 (R8/2021) inspected in the reporting year ? Inspections completed by private landowners should be included in the reported number. d. Does the municipality utilize privately owned storm water management BMP in its pollutant reduction analysis?  Yes No e. Does MS4 have maintenance authority on these privat ely owned BMPs?  Yes f. How many municipally operated (private) storm water management BMPs were inspected in the reporting year? 27 g. What types of enforcement actions does the municipa lity have available to compel compliance with the regulatory mechanism? Check al l that apply and enter the number of each used in the reporting year. Verbal Warning  1 Written Warning (including email)  0 Notice of Violation  0 Civil Penalty/ Citation  0 Forfeiture of Deposit Complete Maintenance  0 Bill Responsible Party  0 Other - Describe below e. Brief explanation on Post-Construction Storm Water Management reporting . If marked 'Unsure' on any questions above, justify you r reasoning. Limit your response to 250 characters and/or attach supplemental informati on on the attachments page . Missing Information Note : For the minimum control measures, you must fill out all questions in sections 1 through 7 Do not close your work until you SAVE. Minimum Control Measures - Section 6 : Complete 6. Pollution Prevention Storm Water Management Best Management Practice Ins pections Not Applicable a. Enter the total number of municipally owned or oper ated (i.e., privately owned BMPs) structural storm water management best management practices. 27 b. How many new municipally owned storm water manageme nt best * Any municipally owned property that has the potential to generate stormwater pollution should have a SWPPP. For example, if a municipal property stores compost piles, material storage, yard wastes, etc., outside and can contaminate stormwater runoff—a SWPPP is required. management practices were installed in the reportin g year ? 0 c. How many municipally owned (public) storm water man agement best management practices were inspected in the reportin g year? 27 d. What elements are looked at during inspections (25 0 character limit)? The BMPs were inspected for invasive species, anima l damage, algae growth, trash, erosion, and sediment depth. e. How many of these facilities required maintenance? 15 f. Brief explanation on Storm Water Management Best Ma nagement Practice inspection reporting. If you marked Unsure for any questions above, justi fy the reasoning. Limit response to 250 characters and/or attach supplement al information on the attachments page . Public Works Yards & Other Municipally Owned Proper ties that require a stormwater pollution prevention plan (SWPPP)* Not Applicable g. How many municipal properties require a SWPPP? 2 h. How many inspections of municipal properties have b een conducted in the reporting year? 6 i. Have amendments to the SWPPPs been made? Yes No j. If yes, describe what changes have been made. Limit response to 250 characters and/or attach supplemental information on the attac hment page: k. Brief explanation on Storm Water Pollution Preventi on Plan reporting. If you marked Unsure for any questions above, justify the reasoni ng. Limit response to 250 characters and/or attach supplemental information o n the attachments page. Collection Services - Street Sweeping Program Not Applicable l. Did the municipality conduct street sweeping during the reporting year? Yes No m. If known, how many tons of material was removed? 370 n. Does the municipality have a low hazard exemption for this material? Yes No o. If street sweeping is identified as a storm water b est management practice in the pollutant loading analysis, was street cleaning comp leted at the assumed frequency? Yes - Explain frequency Every 3 weeks No - Explain Not Applicable Collection Services - Catch Basin Sump Cleaning Program Not Applicable p. Did the municipality conduct catch basin sump clean ing during the reporting year? Yes No q. How many catch basin sumps were cleaned in the repo rting year? 410 r. If known, how many tons of material was collected? 210 s. Does the municipality have a low hazard exemption f or this material? Yes No t. If catch basin sump cleaning is identified as a sto rm water best management practice in the pollutant loading analysis, was cleaning comp leted at the assumed frequency? Yes- Explain frequency 25% of catch basins No - Explain Not Applicable Collection Services - Leaf Collection Program Not Applicable u. Does the municipality conduct curbside leaf collect ion? Yes No v. Does the municipality notify homeowners about picku p? Yes No w. Where are the residents directed to store the leave s for collection? Pile on terrace Pile in street Bags on terrace  Other - Describe x. What is the frequency of collection? weekly y. Is collection followed by street sweeping? Yes No z. Brief explanation on Collection Services reporting. Limit response to 250 characters and/or attach supplemental inform ation on the attachments page *Note: We are requesting information that goes beyond the reporting year, answer the best you can. Liquids (gallons) (ex. brine) Winter Road Management Not Applicable aa. How many lane-miles of roadway is the municipality responsible for doing snow and ice control? ( One mile of a two-way road equals two lane miles .) 276 ab. Provide amount of de-icing products used by month l ast winter season? Solids (tons) (ex. sand, or salt-sand) Product Oct Nov Dec Jan Feb Mar Salt 20 0 75 205 60 0 Oct Nov Dec Jan Feb Mar Brine 2000 5000 12000 20500 7300 0 ac. Was salt applying machinery calibrated in the repor ting year? Yes No ad. Have municipal personnel attended salt reduction st rategy training in the reporting year? Yes No Training Date Training Name # Attendance 10/13/2023 Saltwise video 30 ae. Brief explanation on Winter Road Management reporting. If you marked Unsure for any questions above, justify the reasoning. Limit response to 250 characters and/or attach supplemental information on the attachments page Streets are pre-treated with brine if winter weather is anticipated to reduce the amount of salt needed. Internal (Staff) Education & Communication af. Has the municipality provided an opportunity for in ternal training or education to staff implementing the municipality 's procedures for each of the pollution prevention program elemen t ? Yes No If yes, describe what training was provided (250 ch aracter limit): Employees are instructed on grounds maintenance, truck wash out and fueling procedures. ag. Describe how the municipality has kept the followin g local officials and municipal staff aware of the municipal storm water discharge permit programs, procedures and pollution prevention program requirements. Elected Officials Municipal Officials Appropriate Staff ( such as operators, Department he ads, and those that interact with public) Elected officials are made aware of the requirement s during budget meetings, plan commission meetings and stormwater advisory committ ee meetings and during review of the annual report. Municipal Officials are made aware of permit requir ements from staff and public meetings. Staff attend conferences and watch webinars, discus s with other communities at meetings and review DNR updates. ah. Brief explanation on Internal Education reporting. If you marked Unsure for any questions above, justify the reasoning. Limit respo nse to 250 characters and/or attach supplemental information on the attachments page. Missing Information Do not close your work until you SAVE. Form 3400-224 (R8/2021) Minimum Control Measures - Section 7 : Note : For the minimum control measures, you must fill out all questions in sections 1 through 7 Complete 7. Storm Sewer System Map a. Did the municipality update their storm sewer map t his year? Yes No If yes, check the areas the map items that got updated or changed: Storm water treatment facilities  Storm pipes  Vegetated swales Outfalls  Other - Describe below b. Brief explanation on Storm Sewer System Map reporti ng. If you marked Unsure for an question for any questions above, justify the reaso ning. Limit response to 250 characters and/or attach supplemental information on the attachments page . The map was updated on new subdivisions and conflicting data found in the field. Form 3400-224 (R8/2021) Final Evaluation - Fiscal Analysis Complete the fiscal analysis table provided below. For municipalities that do not break out funding into permit program elements, please enter the monet ary amount to your best estimate of what funding may be going towards these programs. Element: Public Education and Outreach Element: Public Involvement and Participation Element: Illicit Discharge Detection and Elimination Element: Construction Site Pollutant Control Element: Post-Construction Storm Water Management Element: Pollution Prevention Please provide a justification for a "0" entered in the Fiscal Analysis. Limit response to 250 characters . Water Quality a: Were there any known water quality improvements i n the receiving waters to which the Missing Information Do not close your work until you SAVE. Complete Annual Expenditure Reporting Year Budget Reporting Year Budget Upcoming Year Source of Funds 1343 1465 1497 Storm water utility 1343 1465 1497 Storm water utility 25188 25188 26203 Storm water utility 19920 19920 20652 Storm water utility 13280 13280 13768 Storm water utility 449540 471370 489350 Storm water utility Other (describe) Select... municipality’s storm sewer system directly discharg es to? Yes No Unsure If Yes, explain below: b : Were there any known water quality degradation in t he receiving waters to which the municipality’s storm sewer system directly discharg es to? Yes No Unsure If Yes, explain below: c: Have any of the receiving waters that the municip ality discharges to been added to the impaired waters list during the reporting year? Yes No Unsure d: Has the municipality evaluated their storm water practices to reduce the pollutants of concern? Yes No Unsure Storm Water Quality Management a. Has the municipality completed or updated modelin g in the reporting year (relating to developed urban area performance standards of s. NR 151.13(2) (b)1., Wis. Adm. Code)? Yes No b. If yes, enter percent reduction in the annual aver age mass discharging from the entire MS4 to surface waters of the state as compared to implemen ting no storm water management controls: Total suspended solids (TSS) Total phosphorus (TP) Status of Total Maximum Daily Loads (TMDLs) Impleme ntation The permittee Neenah, City is subject to the followi ng approved TMDLs: Lower Fox River Basin and Lower Green Bay; Upper Fox and Wolf River Basin The permittee intends to comply with the following permit requirements to show progress towards meeting the TMDL: Additional Information Based on the municipality’s storm water program eva luation, describe any proposed changes to the municipality’s storm water program. If your response exceeds the 250 character limit, a ttach supplemental information on the attachments page. [A.3.1] The Permittee is following the TMDL Compliance Plan, which received department concurrence prior to April 30, 2019. The permittee is confirming that all planned efforts are on schedule. Agree Disagree More resources will have to be focused on the Upper Fox and Wolf River Basin (Lake Winnebago) due to the elevated TMDL requirements. Form 3400-224 (R8/2021) Requests for Assistance on Understanding Permit Pro grams Would the municipality like the Department to conta ct them about providing more information on understanding any of the Municipal Separate Storm S ewer Permit programs? Please select all that apply: Public Education and Outreach Public Involvement and Participation Illicit Discharge Detection and Elimination Construction Site Pollutant Control Post-Construction Storm Water Management Pollution Prevention Storm Water Quality Management Storm Sewer System Map Water Quality Concerns Compliance Schedule Items Due MS4 Program Evaluation Missing Information Do not close your work until you SAVE. Form 3400-224(R8/2021) Required Attachments and Supplemental Information Upload Required Attachments (15 MB per file limit) - Help reduce file size and trouble shoot file uploads *Required Item Note: To replace an existing file, use the 'Click here to attach file ' link or press the to delete an item. Storm Sewer System Map Attach - Other Supporting Documents (To remove items, use your cursor to hover over the attachment section. When the drop down arrow appears, select remove item) Attach - Permit Compliance Documents (To remove items, use your cursor to hover over the attachment section. When the drop down arrow appears, select remove item) Draft and Share PDF Report with the permittee's governing body or delegated representatives. Press the button below to create a PDF. The PDF will be sent to the email address associated with the WAMS ID that is signed in. After the annual report has been reviewed by the governing body or delegated representative, return to the MS4 eReporting System to submit the final report to the DNR. Do not close your work until you SAVE. Any other MS4 program information for inclusion in the Annual Report may be attached on here. Use the Add Additional Attachments to add multiple documents. File Attachment Neenah2023StormSystem.pdf AR_EO File Attachment 2023 MS4 Additional Information.docx Missing Information Draft and Share PDF Report Form 3400-224(R8/2021) You have not completed all areas of the application . Please return to the application and complete all missing items. Do not close your work until you SAVE. Complete and Submit Your Application Contact Information: Has Missing Items Minimum Control Measures Section 1: Complete Minimum Control Measures Section 2: Complete Minimum Control Measures Section 3: Complete Minimum Control Measures Section 4: Complete Minimum Control Measures Section 5: Complete Minimum Control Measures Section 6: Complete Minimum Control Measures Section 7: Complete Attachments: Complete Final Evaluation: Complete