Village Board — Minutes

August 18, 2026 Village of Jackson - Village Board Meeting Minutes Page 1 of 6 VILLAGE OF JACKSON VILLAGE BOARD MEETING Tuesday, August 18, 2026 at 7:30 PM Minutes 1. Call to Order and Roll Call The meeting was called to order at 7:30 PM by Pres. Heckendorf. Members Present: Pres. Heckendorf, Tr. Emmrich, Tr. Engelhardt, Tr. Kurtz, Tr. Olson, Tr. Schlenz and Tr. Wells Members Excused: None Members Absent: None Staff Present: Administrator Jen Heidtke, Inspections and Zoning Director Collin Johnson, Parks and Recreation Director Tyler Mentzel, Treasurer Jeff Hamers, Fire Chief Aaron Swaney, Police Chief Ryan Vossekuil, Officer Dan Oswald and Deputy Clerk Pamela Wolf 2. Pledge of Allegiance The Pledge of Allegiance was recited by those in attendance. 3. Presentations a. Presentation and Discussion - Review of 2027 Draft Budget, with Possible Discussion and Action Administrator Heidtke walked through the draft budget, highlighting several key points explaining changes and addressing any questions or concerns of the Board. b. 2026 Financial Management Plan Workshop #1 - Governmental Funds and Capital Project Financing - Ehlers Financial Advisors, with Possible Discussion and Action Brian Roemer from Ehlers presented an overview of the Financial Management Plan, outlining various scenarios involving tax levy increases and decreases, capital expenditures, fund balances and statutory requirements, after which, the Village Board directed Ehlers to present a 0% and a 3% tax increase scenarios for consideration. c. Update and Discussion Regarding the Proposed Countywide Emergency Medical Services (EMS) System President Heckendorf provided an updated regarding the meeting discussions, including areas of contention, compromises and negotiations and reviewed the current status of the proposed plan. 4. Public Hearings a. Ordinance #26-08 - Rezoning of Parcel V3_053300D from Planned Unit Development District (PUD) to R-6 Mixed Residential District Pres. Heckendorf opened the floor for the public hearing. Nobody present wished to speak. Pres. Heckendorf closed the public hearing. August 18, 2026 Village of Jackson - Village Board Meeting Minutes Page 2 of 6 5. Village Citizen Comment on an Agenda Item (Please sign-in with the Clerk prior to speaking. Please note this is the Village Board's monthly business meeting, not a public hearing. People wishing to speak on an item on the agenda should present their comments under this agenda item. Each commenter will be limited to a total of 2 minutes.) Kurt Meyers, N169W20178 Georgetown Drive, spoke regarding item 7D and expressed concern about spending tax dollars on improvements at this time as the school is expected to vacate the property. 6. Consent Agenda a. Approval of Minutes for the Village Board Meeting of July 14, 2026, and Special Village Board Meeting of July 21, 2026 b. Approval of Additional Poll Workers/Election Inspectors for 2026-2027 Term c. State Municipal Project Agreement - Wisconsin Department of Transportation - Jackson Drive Project 2027 d. WE Energies Easement Agreement for the Relocation of Utilities on Eagle Drive The motion to approve items 6a through 6f on the consent agenda was made by Tr. Emmrich and seconded by Tr. Engelhardt. President Heckendorf requested that the motion be amended to remove items 6e and 6f to address separately, Tr. Emmrich amended the motion and Tr. Engelhardt seconded the amended motion to approve items 6a- 6d and address 6e and 6f separately. Vote: 7 ayes, 0 nays. Motion carried. e. Ordinance #26-09 - Creating Secs. 42-170 through 42-179 of Municipal Code Regulating Operation of Minibikes and Other Unlicensed Motor Vehicles The motion to introduce Ordinance #26-09 was made by Pres. Heckendorf and seconded by Tr. Engelhardt. Votes: 7 ayes, 0 nays. Motion carried. The motion to suspend the rules for a second reading of Ordinance #26-09 was made by Pres. Heckendorf and seconded by Tr. Emmrich. A roll call vote was taken: Pres. Heckendorf: Aye Tr. Emmrich: Aye Tr. Engelhardt: Aye Tr. Kurtz: Aye Tr. Schlenz: Aye Tr. Wells: Aye Tr. Olson: Aye Vote: 7 ayes, 0 nays. Motion carried. A motion to approve the second reading of Ordinance #26-09 was made by Pres. Heckendorf and seconded by Tr. Kurtz. August 18, 2026 Village of Jackson - Village Board Meeting Minutes Page 3 of 6 Vote: 7 ayes, 0 nays. Motion carried. f. Ordinance #26-10 - Creating Secs. 42-180 through 42-191 of the Municipal Code of the Village of Jackson Regulating the Operation of Electric Bicycles The motion to introduce Ordinance #26-10 was made by Pres. Heckendorf and seconded by Tr. Emmrich. Votes: 7 ayes, 0 nays. Motion carried. The motion to suspend the rules for a second reading of Ordinance #26-10 was made by Pres. Heckendorf and seconded by Tr. Emmrich. A roll call vote was taken: Pres. Heckendorf: Aye Tr. Emmrich: Aye Tr. Engelhardt: Aye Tr. Kurtz: Aye Tr. Schlenz: Aye Tr. Wells: Aye Tr. Olson: Aye Vote: 7 ayes, 0 nays. Motion carried. A motion to approve the second reading of Ordinance #26-10 was made by Pres. Heckendorf and seconded by Tr. Emmrich. Vote: 7 ayes, 0 nays. Motion carried. 7. Budget and Finance Committee a. Pay Request #2 – 2026 Street Improvement Projects - Eagle Drive, Hawthorn Drive, Aspen Drive, and Linden Drive - Vinton Construction in the amount of $239,438.64 The motion to approve Pay Request #2 for Eagle, Hawthorn, Aspen and Linden Drives 2026 Street Improvement Projects to Vinton Construction in the amount of $239,438.64 was made by Tr. Kurtz and seconded by Tr. Engelhardt. Vote: 7 ayes, 0 nays. Motion carried. b. Pay Request #2 - Final - 2026 Wastewater Treatment Plant Fill Removal Project – BMCI Construction in the amount of $6,252.75 The motion to approve Pay Request #2 for the 2026 Wastewater Treatment Plant Fille Removal Project to BMCI Construction in the amount of $6,252.75 was made by Tr. Kurtz and seconded by Tr. Olson. Vote: 7 ayes, 0 nays. Motion carried. c. Review of Bids - 2026 Streetlight Improvement Project - Ridgeway Drive, Chestnut Court, and Hickory Lane August 18, 2026 Village of Jackson - Village Board Meeting Minutes Page 4 of 6 The motion to award the contract for the 2026 Streetlight Improvements Projects, including Ridgeway Drive, Chestnut Court and Hickory Lane to MP Systems in the amount of $229,596.09 was made by Tr. Wells and seconded by Tr. Olson. Vote: 7 ayes, 0 nays. Motion carried. d. Review Design and Engineering Services Proposals - 2027 Street Improvement Projects - Jackson Drive and Georgetown Drive The motion to award the design and engineering contract for the 2027 Street Improvement Projects, including Jackson Drive and Georgetown Drive, to Cedar Corporatation in the amount of $38,300.00 was made by Tr. Wells and seconded by Tr. Olson. Discussion clarified the project scope is limited to design and engineering and does not include the actual improvements. If a decision is made to not move forward with the project in 2027, the engineering work will still have been completed. Vote: 7 ayes, 0 nays. Motion carried. e. Change Order #1 - Cedar Creek Dog Park Project - Lowe Underground, Inc in the amount of $5,088 The motion to approve the Change Order #1 to Lowe Underground for the 2025 Cedar Creek Dog Park Project in the amount of $5,088.00 was made by Pres. Heckendorf and seconded by Tr. Engelhardt. Vote: 7 ayes, 0 nays. Motion carried. f. Pay Request #4 - Cedar Creek Dog Park Project - Lowe Underground, Inc. in the amount of $43,996.63 The motion to approve Pay Request #4 to Lowe Underground for the 2025 Cedar Creek Dog Park Project in the amount of $43,996.63 was made by Tr. Wells and seconded by Tr. Engelhardt. Vote: 7 ayes, 0 nays. Motion carried. g. Amendment #2 - Cedar Creek Dog Park Project - MSA Professional Services, Inc. in an amount not to exceed $25,000 The motion to approve the contract amendment #2 for the MSA Professional Services for the 2025 Cedar Creek Dog Park Project in an amount not to exceed $25,000 was made by Tr. Wells and seconded by Tr. Schlenz. Vote: 7 ayes, 0 nays. Motion carried. 8. Plan Commission a. Ordinance #26-08 - Rezoning of Parcel V3_053300D from Planned Unit Development District (PUD) to R-6 Mixed Residential District The motion to introduce Ordinance #26-08, an Ordinance for Rezoning of Parcel V3_053300D from Planned Unit Development (PUD) to R-6 Mixed Residential District was August 18, 2026 Village of Jackson - Village Board Meeting Minutes Page 5 of 6 made by Pres. Heckendorf and seconded by Tr. Emmrich. Votes: 7 ayes, 0 nays. Motion carried. The motion to suspend the rules for a second reading of Ordinance #26-08 was made by Pres. Heckendorf and seconded by Tr. Emmrich. A roll call vote was taken: Pres. Heckendorf: Aye Tr. Emmrich: Aye Tr. Engelhardt: Aye Tr. Kurtz: Aye Tr. Schlenz: Aye Tr. Wells: Aye Tr. Olson: Aye Vote: 7 ayes, 0 nays. Motion carried. A motion to approve the second reading of Ordinance #26-08 was made by Pres. Heckendorf and seconded by Tr. Engelhardt. Administrator Heidtke advised that a development agreement was drafted and asked that the body amend the motion to incorporate those terms of approval of the ordinance so it will still hold the applicant accountable to that development agreement. Pres. Heckendorf amended the motion to include items one and two in the staff memo, Tr. Engelhardt seconded. Vote: 7 ayes, 0 nays. Motion carried. 9. West Bend School District Tr. Wells updated the board on the dates and times of the meet and greet and first day of school for students. 10. Washington County Board Report President Heckendorf read a report provided by Washington County District 20 Supervisor, Mike Schwab, telling of the recent Ordinances and Resolutions considered at the County meeting on August 12, 2026. 11. Greater Jackson Business Alliance Nothing new to report. 12. Mid-Moraine Municipal Association Report Tr. Olson reported the next meeting will be in September. 13. Closed Session Pursuant to Wis. Stats. 19.85(1)(e) “deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session" and §19.85(1)(c) "considering employment, promotion, compensation, or performance evaluation data of any public employee over which the Village has jurisdiction or exercises responsibility". August 18, 2026 Village of Jackson - Village Board Meeting Minutes Page 6 of 6 The closed session is for the following purposes: a. To Discuss Development Agreement with West Bend School District b. 2026 Village Administrator Performance Review The motion to proceed into closed session pursuant to Wis. Stats. §19.85(1)(c) and 19.85(1)(e) was made by Pres. Heckendorf and seconded by Tr. Emmrich . A roll call vote was taken: Pres. Heckendorf: Aye Tr. Emmrich: Aye Tr. Engelhardt: Aye Tr. Kurtz: Aye Tr. Schlenz: Aye Tr. Wells: Aye Tr. Olson: Aye Vote: 7 ayes, 0 nays. Motion carried. The meeting proceeded into closed session at 10:08 PM. Those present in the closed session were the Board members and Administrator Heidtke, Attorney Parmentier joined virtually. 14. Reconvene in Open Session with Possible Action Related to the Subject of the Preceding Closed Session The motion to reconvene in open session was made by Pres. Heckendorf and seconded by Tr. Emmrich. Vote: 7 ayes, 0 nays. Motion carried. The meeting proceeded into open session at 10:34 PM. No action was taken on the closed session items. 15. Adjourn The motion to adjourn the meeting was made by Pres. Heckendorf and seconded by Tr. Emmrich. Vote: 7 ayes, 0 nays. Motion carried. The meeting adjourned at 10:34 PM. Respectfully Submitted, Pamela Wolf Deputy Clerk Village of Jackson