Budget and Finance Committee — Minutes

August 18, 2026 Village of Jackson - Budget and Finance Committee Meeting Minutes Page 1 of 3 VILLAGE OF JACKSON BUDGET AND FINANCE COMMITTEE MEETING Tuesday, August 18, 2026 at 7:00 PM Minutes 1. Call to Order and Roll Call The meeting was called to order at 7:00 PM by Pres. Heckendorf. Members Present: Pres. Heckendorf, Tr. Wells, and Tr. Olson Members Excused: None Members Absent: None Staff Present: Administrator Jen Heidtke, Parks and Recreation Director Tyler Mentzel, Treasurer Jeff Hamers, Fire Chief Aaron Swaney, and Deputy Clerk Pamela Wolf 2. Citizens/Village Staff to Address the Budget & Finance Committee (Please sign-in with the Clerk prior to speaking. Please note this is a business meeting, not a public hearing. People wishing to speak on an item on the agenda should present their comments under this agenda item. Each commenter will be limited to a total of 2 minutes.) None. 3. Approval of Minutes for the Budget and Finance Committee Meeting of July 14, 2026 The motion to approve Minutes for the Budget and Finance Meeting of July 14, 2026 was made by Tr. Olson and seconded by Tr. Wells. Vote: 3 ayes, 0 nays. Motion carried. 4. Approval of July 2026 Check Register and Treasurer's Report The motion to approve the July 2026 Check Register and Treasurer's Report was made by Tr. Wells and seconded by Tr. Olson. Vote: 3 ayes, 0 nays. Motion carried. 5. Pay Request #2 – 2026 Street Improvement Projects - Eagle Drive, Hawthorn Drive, Aspen Drive, and Linden Drive - Vinton Construction in the amount of $239,438.64 The motion to recommend the Village Board approve Pay Request #2 for the 2026 Street Improvement Projects - Eagle Drive, Hawthorne Drive, Aspen Drive and Linden Drive to Vinton Construction in the amount of $239,438.64 was made by Tr. Wells and seconded by Tr. Olson. Vote: 3 ayes, 0 nays. Motion carried. 6. Pay Request #2 - Final - 2026 Wastewater Treatment Plant Fill Removal Project – BMCI Construction in the amount of $6,252.75 August 18, 2026 Village of Jackson - Budget and Finance Committee Meeting Minutes Page 2 of 3 The motion to recommend the Village Board approve Pay Request #2 for 2026 Wastewater Treatment Plant Fill Removal Project to BMCI Construction in the amount of $6,252.75 was made by Tr. Olson and seconded byTr. Wells. Vote: 3 ayes, 0 nays. Motion carried. 7. Review of Bids - 2026 Streetlight Improvement Project - Ridgeway Drive, Chestnut Court, and Hickory Lane The motion to recommend the Village Board award the contract for the 2026 Streetlight Improvement Projects, including Ridgeway Drive, Chestnut Court and Hickory Lane to MP Systems in the amount of $229,596.09 was made by Tr. Olson and seconded by Tr. Wells. Vote: 3 ayes, 0 nays. Motion carried. 8. Review Design and Engineering Services Proposals - 2027 Street Improvement Projects - Jackson Drive and Georgetown Drive The motion to recommend the Village Board award the design and engineering contract for the 2027 Street Improvement Projects, including Jackson Drive and Georgetown Drive, to Cedar Corporation in the amount of $38,300 was made by Tr. Wells and seconded by Tr. Olson. Vote: 3 ayes, 0 nays. Motion carried. 9. Change Order #1 - Cedar Creek Dog Park Project - Lowe Underground, Inc in the amount of $5,088 The motion to recommend the Village Board approve Change Order #1 for the Cedar Creek Dog Park Project to Lowe Underground, Inc. for an increase in the amount of $5,088.00 was made by Tr. Wells and seconded by Tr. Olson. Vote: 3 ayes, 0 nays. Motion carried. 10. Pay Request #4 - Cedar Creek Dog Park Project - Lowe Underground, Inc. in the amount of $43,996.63 The motion to Recommend the Village Board approve Pay Request #4 for the Cedar Creek Dog Park Project to Lowe Underground, Inc. in the amount of $43,996.63 was made by Tr. Wells and seconded by Tr. Olson. Vote: 3 ayes, 0 nays. Motion carried. 11. Amendment #2 - Cedar Creek Dog Park Project - MSA Professional Services, Inc. in an amount not to exceed $25,000 The motion to approve Amendment #2 for the Cedar Creek Dog Park Project to MSA Professional Services, Inc.in an amount not to exceed $25,000.00 was made by Tr. Wells and seconded by Pres. Heckendorf. August 18, 2026 Village of Jackson - Budget and Finance Committee Meeting Minutes Page 3 of 3 Tr. Olson questioned engineering costs vs. construction costs, Director Mentzel clarified. Vote: 2 ayes, 1 nays. Tr. Olson opposed. Motion carried. 12. Adjourn The motion to adjourn the meeting was made by Tr. Wells and seconded by Tr. Olson. Vote: 3 ayes, 0 nays. Motion carried. The meeting adjourned at 7:08 PM. Respectfully Submitted, Pamela Wolf Deputy Clerk Village of Jackson