2023 Operating and Capital Improvement Budget Final

CITY OF NEENAH Wisconsin 2023 Operating and Capital Improvements Budget OPERATING EXPENDITURE AND REVENUE BUDGET Motion 1 Introduced by Alderman Borchardt Increase Police - Operating Wages/Fringes/Capital Outlay by $97,570 to add Behavioral Health Officer position effective April 1, Passed 2022 - Cost to be funded by ARPA funds. Net Effect -$97,570 General Fund Expenditure Increase/$97,570 Use of ARPA Revenue Increase. 2 Introduced by Alderman Skyrms Passed Increase Mayor - Outside Services by $25,000 for Grant Writing Resources - Cost to be funded by ARPA funds. Net Effect -$25,000 General Fund Expenditure Increase/$25,000 Use of ARPA Revenue Increase. 3 Introduced by Alderman Stevenson Failed Increase Revenue - School District Liason Program by $38,000 and decrease Use of Unassigned Fund Balance by $38,000. Net Effect -No Net Effect on General Fund Revenues 4 Introduced by Alderman Stevenson Passed Reallocate Department IS Service Line Items to Account for $162,540 Proposed Decrease in Special Reserves & Escrows. Net Effect -No Net Effect on General Fund Expenditures CITY OF NEENAH 2023 EXECUTIVE BUDGET POTENTIAL CORRECTIONS/CHANGES/AMENDMENTS COMMON COUNCIL BUDGET HEARING AND ADOPTION Amendments to Line Item Budget (Budget Amendment Required) CAPITAL EXPENDITURE AND REVENUE BUDGET 5 Introduced by Alderman Erickson Passed Decrease TIF 9 - I-41 Sign Carry Forward by $27,510 to Offset Borrowing in TIF 9. Net Effect -$27,510 Use of Borrowing Revenue Decrease. 6 Introduced by Alderman Stevenson Passed Increase Public Facilities - Whiting Boat House Repairs by $20,000 - Cost to be funded by borrowed funds. Net Effect -$20,000 Public Facilities Expenditure Increase/$20,000 Use of Borrowing Revenue Increase. 7 Introduced by Alderman Stevenson Passed Decrease Public Facilities Borrowing by $155,000 and Instead Fund Arrowhead Park Drive & Trail Connections Design/ Engineering ($95,000) and Arrowhead Park Prairie Prep, Seeding, and Management Plan ($60,000) with Carry Forward Dollars. Net Effect -$155,000 Use of Borrowing Revenue Decrease. 8 Introduced by Alderman Skyrms Decrease Public Facilities - Carpenter Preserve Concept Design by $30,000 - Reduce capital borrowing by same amount. Failed Net Effect -$30,000 Public Facilities Expenditure Decrease/$30,000 Use of Borrowing Revenue Decrease. 9 Introduced by Alderman Lendrum Failed Decrease Public Infrastructure - Library Bumpout by $40,000 - Reduce capital borrowing by same amount. Net Effect -$40,000 Public Infrastructure Expenditure Decrease/$40,000 Use of Borrowing Revenue Decrease. CAPITAL EXPENDITURE AND REVENUE BUDGET (con't) Motion 10 Introduced by Alderman Stevenson Passed Increase Capital Equipment -Replacement of City Computer Equipment by $50,000 - Increase Borrowing by the same amount. Net Effect - $50,000 Capital Equipment Expenditure Increase/$50,000 Use of Borrowing Revenue Increase. 11 Introduced by Alderman Stevenson Passed Increase Capital Equipment - by $163,200 for Switch Replacement ($70,400), Wireless Network Device Replacement ($52,800), and Replacement of UPS Devices ($40,000) - increase borrowing by the same amount. Net Effect -$163,200 Capital Equipment Expenditure Increase/$163,200 Use of Borrowing Revenue Increase. 12 Introduced by Alderman Stevenson Passed Decrease Capital Equipment - by $165,000 for Enterprise Resource Planning Suite (ERP) ($115,000) and Fiber Builds/ Acquisitions ($50,000) - decrease borrowing by the same amount. Net Effect -$25,000 Public Infrastructure Capital Expenditure Increase/$25,000 Use of ARPA Revenue Increase. 13 Introduced by Alderman Erickson Failed Decrease Public Facilities - Hauser Room Remodel by $60,000 - Decrease capital borrowing by same amount. Net Effect -$60,000 Public Facilities Expenditure Decrease/$60,000 Use of Borrowing Revenue Decrease. 14 Introduced by Alderman Weber Passed Decrease Public Infrastructure - Liberty Heights Sidewalk by $323,000 - Decrease capital borrowing by same amount. Net Effect -$323,000 Public Infrastructure Expenditure Decrease/$323,000 Use of Borrowing Revenue Decrease. Amendments to Line Item Budget (Budget Amendment Required) Actual G. O. ERP Total Assessed Unused Capital G/F Over Item Description Vote Item Amount Tax Levy Tax Rate Levy Limit Borrowing Reserves Used (Under) ARPA Proposed by Executive Budget $20,698,428 $8.7303 $5,438 $16,122,940 $135,000 ($876,974) $927,393 Potential/Suggested Amendments 1 Behavioral Health Officer yes 97,570 $97,570 (97,570) 20,698,428 $8.7303 5,438 16,122,940 135,000 (779,404) 829,823 2 Grant Writing Resource yes 25,000 $25,000 (25,000) 20,698,428 $8.7303 5,438 16,122,940 135,000 (754,404) 804,823 3 SRO Program Revenue no 38,000 20,698,428 $8.7303 5,438 16,122,940 135,000 (754,404) 804,823 4 Reallocation of IS Service Fee yes 0 20,698,428 $8.7303 5,438 16,122,940 135,000 (754,404) 804,823 5 I-41 Sign Carry Forward yes (27,506) (27,506) 20,698,428 $8.7303 5,438 16,095,434 135,000 (754,404) 804,823 6 Whiting Boat House Repairs yes 20,000 20,000 20,698,428 $8.7303 5,438 16,115,434 135,000 (754,404) 804,823 7 Arrowhead Park Trail/Prairie yes (155,000) (155,000) 20,698,428 $8.7303 5,438 15,960,434 135,000 (754,404) 804,823 8 Carpenter Preserve Concept Design no (30,000) 20,698,428 $8.7303 5,438 15,960,434 135,000 (754,404) 804,823 9 Library Bumpout no (40,000) 20,698,428 $8.7303 5,438 15,960,434 135,000 (754,404) 804,823 10 Technology Replacement yes 50,000 50,000 20,698,428 $8.7303 5,438 16,010,434 135,000 (754,404) 804,823 11 IS CIP Increases yes 163,200 163,200 20,698,428 $8.7303 5,438 16,173,634 135,000 (754,404) 804,823 12 IS CIP Decreases yes (165,000) (165,000) 20,698,428 $8.7303 5,438 16,008,634 135,000 (754,404) 804,823 13 Hauser Room Remodel no (60,000) 20,698,428 $8.7303 5,438 16,008,634 135,000 (754,404) 804,823 14 Liberty Heights Sidewalk yes (323,000) (323,000) 20,698,428 $8.7303 5,438 15,685,634 135,000 (754,404) 804,823 Totals (w/Final Assessed Value) 20,698,428 $8.7303 5,438 15,685,634 135,000 (754,404) 804,823 CITY OF NEENAH 2023 EXECUTIVE BUDGET POTENTIAL CORRECTIONS/CHANGES/AMENDMENTS EFFECTS ON TAX LEVY/TAX RATE/BORROWING/ERP 2022 Budget 2023 Budget % 2023 Budget % FUND Tax Levy/Rate Tax Levy/Rate Increase Tax Levy/Rate Increase Adopted Requested (Decrease) Adopted (Decrease) General Fund Tax Levy $14,279,330 $16,320,750 14.30% $14,619,680 2.38% Operating Tax Levy $14,279,330 $16,320,750 14.30% $14,619,680 2.38% Debt Service Fund Tax Levy (2015) 3,210,000 3,210,000 n/a 3,210,000 n/a Tax Levy Subject To Levy Limit $17,489,330 $19,530,750 11.67% $17,829,680 1.95% Debt Service Fund-2016-22 Levy Increase 390,000 590,000 n/a 590,000 n/a Tax Levy Subject To Levy Limit After Previous Yr Debt Adjustment $17,879,330 $20,120,750 12.54% $18,419,680 3.02% Debt Service Fund - 2023 Levy Increase 200,000 200,000 n/a 200,000 n/a Tax Levy Subject To Levy Limit After Current Yr Debt Adjustment $18,079,330 $20,320,750 12.40% $18,619,680 2.99% City Property Assessed Value (final) 2,349,091,100 2,365,674,201 0.71% 2,370,875,900 0.93% Assessed Tax Rate (Before TIF) $7.6963 $8.5898 11.61% $7.8535 2.04% City Property Equalized Value 2,547,115,400 2,731,410,000 7.24% 2,731,410,000 7.24% Equalized Tax Rate (Before TIF) $7.0980 $7.4397 4.81% $6.8169 -3.96% T.I.F. Districts Tax Levy (final) 1,984,206 2,300,000 15.92% 2,078,748 4.76% Total Tax Levy (After TIF) 20,063,536$ 22,620,750$ 12.75% 20,698,428$ 3.16% Assessed Tax Rate (After TIF) $8.5410 $9.5621 11.96% $8.7303 2.22% Equalized Tax Rate (After TIF) $7.8770 $8.2817 5.14% $7.5779 -3.80% NOTE: * Budget Year 2023 Levy is proposed to be reduced by the application of $135,000 of General Fund Unassigned Reserve Fund Balance. This compares to the amount of $100,000 used to reduce the 2022 Budget Year Levy. * Tax Levy amount includes a Prior Year Levy Limit Carry Forward of $0 ($2,632 available) * Tax Levy amount includes a Joint Fire/Rescue Levy Limit Exemption of $150,000 * Tax Levy amount is $2,806 less than the maximum levy increase amount allowed under levy limits. That amount will then be carried forward for use in future years. * Tax Levy for Debt Service totals $4,000,000, a $200,000 (5.26%) increase CITY OF NEENAH 2023 EXECUTIVE BUDGET COMMON COUNCIL ADOPTED Total Reductions Expenditures Dept. Request Council Adopted Adopted Street Projects $5,105,000 $5,267,500 ($162,500) Pedestrian Routes 613,000 290,000 323,000 Traffic Signals 60,000 60,000 0 Total Expenditures $5,778,000 $5,617,500 $160,500 Total Reductions Funding Sources Dept. Request Council Adopted Adopted General Obligation Borrowing-Gen. Tax Supported $5,778,000 $5,617,500 $160,500 Use of Reserves 0 0 0 Total Funding Sources $5,778,000 $5,617,500 $160,500 Total Reductions Expenditures Dept. Request Council Adopted Adopted TIF #8 Original (Doty Island Redevelopment) $16,250 $16,250 $0 TIF #9 Original (US Hwy. 41 Industrial) 61,250 61,250 0 TIF #10 Original (Near Downtown District) 16,250 16,250 0 TIF #11 Original (Pendleton Development Area) 141,250 141,250 0 TIF #12 Original (Bridgewood Development Area) 865,000 865,000 0 Total Expenditures $1,100,000 $1,100,000 $0 Total Reductions Funding Sources Dept. Request Council Adopted Adopted General Obligation Borrowing-TIF #8 $16,250 $16,250 $0 General Obligation Borrowing-TIF #9 61,250 33,740 27,510 General Obligation Borrowing-TIF #10 16,250 16,250 0 General Obligation Borrowing-TIF #11 141,250 141,250 0 General Obligation Borrowing-TIF #12 865,000 865,000 0 Total G.O. Borrowing 1,100,000 1,072,490 Use of TIF #9 Reserves 0 27,510 (27,510) Total Funding Sources $1,100,000 $1,100,000 $0 Total Reductions Expenditures Dept. Request Council Adopted Adopted Redevelopment (Non-TIF) Projects $50,000 $50,000 $0 Total Expenditures $50,000 $50,000 $0 Total Reductions Funding Sources Dept. Request Council Adopted Adopted General Obligation Borrowing-Gen. Tax Supported $50,000 $50,000 $0 Total Funding Sources $50,000 $50,000 $0 Tax Incremental Financing CITY OF NEENAH 2023 EXECUTIVE BUDGET CAPITAL PROJECT FUNDS COMMON COUNCIL ADOPTED *GENERAL SUMMARY* Streets, Pedestrian Routes, Traffic Signals Redevelopment (Non-TIF) Total Reductions Expenditures Dept. Request Council Adopted Adopted Administration Building $275,000 $275,000 $0 Police 420,000 420,000 0 Fire (100%) 180,000 180,000 0 Public Works 367,500 367,500 0 Library 301,000 301,000 0 Bergstrom-Mahler Museum 35,000 25,000 10,000 Park & Recreation 3,448,500 833,000 2,615,500 Cemetery 0 0 0 Total Expenditures $5,027,000 $2,401,500 $2,625,500 Total Reductions Funding Sources Dept. Request Council Adopted Adopted General Obligation Borrowing-Gen. Tax Supported $4,447,000 $2,246,500 $2,200,500 Use of Reserves $0 $155,000 ($155,000) Private Donations - Arrowhead 580,000 0 580,000 Total Funding Sources $5,027,000 $2,401,500 $2,200,500 Total Reductions Expenditures Dept. Request Council Adopted Adopted DOLAS $2,760 $2,760 0 Information Systems 400,000 448,200 (48,200) Police 415,820 415,820 0 Fire/Rescue (60.65% of Consolidated Department) 497,260 497,260 0 Public Works/Recycling 1,642,000 1,642,000 0 Community Development 36,600 36,600 0 Library 23,000 23,000 0 Parks and Recreation 60,000 60,000 0 Cemetery 0 0 0 Total Expenditures $3,077,440 $3,125,640 ($48,200) Total Reductions Funding Sources Dept. Request Council Adopted Adopted General Obligation Borrowing-Gen. Tax Supported $3,077,440 $3,125,640 ($48,200) Total Funding Sources $3,077,440 $3,125,640 ($48,200) Total Reductions Expenditures Dept. Request Council Adopted Adopted Sanitary Sewer Projects $2,444,000 $2,506,500 ($62,500) Storm Water Projects 1,042,000 1,067,000 (25,000) Total Expenditures $3,486,000 $3,573,500 ($87,500) Total Reductions Funding Sources Dept. Request Council Adopted Adopted General Obligation Borrowing-San. Sewer Supported $2,444,000 $2,506,500 ($62,500) General Obligation Borrowing-Storm Water Supported 1,042,000 1,067,000 (25,000) Use of Reserves-Storm Water 0 0 0 Total Funding Sources $3,486,000 $3,573,500 ($87,500) Facilities Capital Equipment CITY OF NEENAH 2023 EXECUTIVE BUDGET CAPITAL PROJECT FUNDS COMMON COUNCIL ADOPTED *GENERAL SUMMARY* (cont.) Utilities - Sanitary Sewer and Storm Water Total Reductions Expenditures Dept. Request Council Adopted Adopted Streets, Pedestrian Routes, Traffic Signals $5,778,000 $5,617,500 $160,500 Tax Incremental Financing 1,100,000 1,100,000 0 Redevelopment (Non-TIF) 50,000 50,000 0 Facilities 5,027,000 2,401,500 2,625,500 Capital Equipment 3,077,440 3,125,640 (48,200) Utilities - Sanitary and Storm Sewer 3,486,000 3,573,500 (87,500) Total Expenditures $18,518,440 $15,868,140 $2,650,300 Total Reductions Funding Sources Dept. Request Council Adopted Adopted General Obligation Borrowing General Obligation Borrowing-TIF Supported $1,100,000 1,072,490 $27,510 General Obligation Borrowing-San. Sewer Supported 2,444,000 2,506,500 (62,500) General Obligation Borrowing-Storm Utility Supported 1,042,000 1,067,000 (25,000) General Obligation Borrowing-Gen. Tax Supported 13,352,440 11,039,640 2,312,800 General Obligation Borrowing-Total $17,938,440 $15,685,630 $2,252,810 Use of Reserves 0 27,510 (27,510) Private Contributions/Grants/ARPA Funding 580,000 0 580,000 Total Funding Sources $18,518,440 $15,713,140 $2,805,300 Debt Retired in 2023 9,189,390 Difference $6,523,750 CITY OF NEENAH 2023 EXECUTIVE BUDGET CAPITAL PROJECT FUNDS COMMON COUNCIL ADOPTED *FUNDING SOURCES SUMMARY* *GENERAL SUMMARY* *EXPENDITURE SUMMARY* (cont.) 2022 % Change 2022 % Change 2022 % Change Taxing Total from Assessed from Equalized from Jurisdiction Tax Levy 2021 Tax Rate 2021 Tax Rate 2021 City of Neenah 20,698,428$ 3.16% 8.7303$ 2.22% 7.5779$ -3.80% Neenah School District 18,616,263 -2.45% 7.8521 -3.35% 6.8156 -9.04% Winnebago County 11,127,029 -2.50% 4.6932 -3.40% 4.0737 -9.08% Fox Valley Tech College 2,196,202 -4.50% 0.9263 -5.38% 0.8041 -10.95% * State of Wisconsin 0 n/a 0.00 n/a 0.00 n/a Gross Tax Levy/Rate 52,637,922$ -0.42% 22.2019$ -1.34% 19.2713$ -7.14% School Credit (2,879,073) 3.26% (1.2143) 2.31% (1.0541) -3.71% Net Tax Levy/Rate 49,758,849$ -0.63% 20.9875$ -1.54% 18.2173$ -7.33% Assessed Property Value 2,370,875,900$ 0.93% Equalized Property Value 2,731,410,000$ 7.24% Assessed/Equalized Ratio 86.80% Lottery Credit 190.16 -4.59% First Dollar Credit 57.93 3.10% Recycling Fee 37.00 0.00% * Note: The State of Wisconsin Forestry Tax was eliminated in 2017. ALL TAXING JURISDICTIONS CITY OF NEENAH 2022 PROPERTY TAX LEVIES AND RATES COLLECTABLE IN 2023 11/15/22 2021 2022 Levy 2021 2022 Assessed Rate 2021 2022 Equalized Rate Taxing Tax Levy Tax Levy % Increase Assessed Tax Assessed Tax % Increase Equalized Tax Equalized Tax % Increase Jurisdiction Adopted Adopted (Decrease) Rate Adopted Rate Adopted (Decrease) Rate Adopted Rate Adopted (Decrease) City of Neenah-Tax Levy $18,079,330 $18,619,680 2.99% $7.6963 $7.8535026 2.04% $7.0980 $6.8169 -3.96% City of Neenah-TIF Levy 1,984,206 2,078,748 4.76% 0.8447 0.8767848 3.80% 0.7790 0.7611 -2.30% City of Neenah-Total Levy 20,063,536 20,698,428 3.16% 8.5410 8.7302874 2.22% 7.8770 7.5779 -3.80% Neenah Schools-Tax Levy 17,197,134 $16,746,627 -2.62% 7.3208 7.0634768 -3.51% 6.7516 6.1311 -9.19% Neenah Schools-TIF Levy 1,887,385 1,869,636 -0.94% 0.8035 0.7885845 -1.85% 0.7410 0.6845 -7.62% Neenah Schools-Total Levy 19,084,519 18,616,263 -2.45% 8.1242 7.8520613 -3.35% 7.4926 6.8156 -9.04% Winnebago County-Tax Levy 10,283,702 10,009,539 -2.67% 4.3777 4.2218739 -3.56% 4.0374 3.6646 -9.23% Winnebago County-TIF Levy 1,128,636 1,117,490 -0.99% 0.4805 0.4713406 -1.90% 0.4431 0.4091 -7.67% Winnebago County-Total Levy 11,412,338 11,127,029 -2.50% 4.8582 4.6932144 -3.40% 4.4805 4.0737 -9.08% Fox Valley Tech-Tax Levy 2,072,365 1,975,637 -4.67% 0.8822 0.8332941 -5.54% 0.8136 0.7233 -11.10% Fox Valley Tech-TIF Levy 227,442 220,565 -3.02% 0.0968 0.0930310 -3.91% 0.0893 0.0808 -9.57% Fox Valley Tech-Total Levy 2,299,807 2,196,202 -4.50% 0.9790 0.9263252 -5.38% 0.9029 0.8041 -10.95% State of Wisconsin-Total Levy 0.00 0.00 n/a n/a 0.00 n/a 0.00 0.00 n/a GROSS TAX LEVY/RATE 52,860,200 52,637,922 -0.42% 22.5024 22.2018883 -1.34% 20.7530 19.2713 -7.14% School Credit (2,788,304) (2,879,073) 3.26% (1.1870) (1.2143499) 2.31% (1.0947) (1.0541) -3.71% NET TAX LEVY/RATE $50,071,896 $49,758,849 -0.63% $21.3154 $20.9875384 -1.54% $19.6583 $18.2173 -7.33% Assessed Value 2,349,091,100 2,370,875,900 0.93% Equalized Value 2,547,115,400 2,731,410,000 7.24% Lottery Credit 199.30 190.16 -4.59% First Dollar Credit 56.19 57.93 3.10% Recycling Fee 37.00 37.00 0.00% * final CITY OF NEENAH 2023 BUDGET ALL TAXING JURISDICTIONS Office of the Mayor 211 Walnut St.  P.O. Box 426  Neenah WI 54957-0426 Phone 920-886-6104  Fax: 920-886-6109  e-mail: jlang@ci.neenah.wi.us JANE B. LANG Mayor October 18, 2022 Dear President Stevenson, Honorable Council Members, and Citizens: It is my pleasure to present you with the 2023 Operating and Capital Improvement Budget. As we are all acutely aware, the unprecedented economic conditions with which we are currently faced make the budgeting process very challenging. Labor shortages, supp ly chain issues, and inflation averaging over 8% in this past year have had a tremendously negative impact on our community and our residents. Support to municipalities via shared revenue and expenditure restraint payments from the State of Wisconsin has r emained flat for many years. The simple fact that we are extremely limited on the revenue side of the budget equation means that our spending must be very thoughtfully and carefully considered to create a responsible plan for the future. My priorities in the 2023 budget are based on my belief that the City of Neenah is an exceptional community and that we should continue to provide our absolute best for our citizens. Our city workers at all levels are tasked with providing that exceptional level of servic e to you with increasingly fewer resources. Nevertheless, our commitment to you is unwavering. Our goal is to provide you with the best possible service without overburdening you with high taxes. During this year’s budgeting process, our department heads identified needs in our 2023 general fund budget of over 29.3 million dollars while our revenue expectations stood at $27.3 million. I’m requesting a reduction of the requests of approximately $945,000. I am proposing that our tax levy to support the oper ating budget will increase by approximately $190,000. We will also be utilizing the Joint Fire/Rescue levy limit exemption of $150,000, using $135,000 in general fund unassigned reserves (of our over five million dollar reserve fund balance), and applying $225,000 in ARPA one time expenditures to assist in balancing the budget. Additionally, we will be assigning our internal engineering costs for services related to the 2023 CIP to be reimbursed with borrowed funds. That internal cost of our engineering sta ff can be safely calculated to be approximately $250,000. The tax levy to support TIF districts within the city is derived at the state level and is based on equalized value calculations. The final proposed tax levy after TIF is approximately 20.6 millio n which equates to a 3.1% increase. As proposed in this budget, the final estimated assessed tax rate is proposed to increase 2.4% for property owners. That increase will translate to a tax rate of $8.749 per $1,000 of assessed valuation (compared to an $8 .541 rate per $1,000 last year) which is a 21 cent increase or, simply put, a tax rate increase of approximately $21 for every $100,000 of assessed property value. CITY OF NEENAH Office of the Mayor October 18, 2022 – Page 2 Our city workers are, in my opinion, our most important resource and the protection of that resource requires investment. In 2022, the city undertook a salary evaluation (the first full evaluation since 2013) in order to be able to address both internal and external inequities in our system. The results of that process have led me to prioritize a n increase of 3.5% in salaries and wages for our employees with the opportunity to also make rate adjustments later in the year for individuals who are falling below their minimum pay grades. We honestly wish we could do more for our excellent staff. Reten tion of our employees at this difficult time of labor shortages is extremely important to me. The ability to recruit new employees as current employees retire or simply move on is also obviously important. Budget requests from four of our departments inc luded the addition of personnel. As much as I would like to be able to add what our departments view as necessary for their improved function, I simply cannot both add employees and also provide more appropriately for our current employees. The difficult decision to not include those requests for additional employees was not easy, and I hope that next year we will be able to revisit some of those requests. That being said, it is within the City Council’s purview to alter my budget as they see fit. As we continue to move forward following the pandemic, I have allocated a portion of the ARPA dollars we received from the federal government towards addressing some of the increases we’ve seen related to gas/oil and supplies. I have also allocated a portion towa rds addressing the adjustments to minimum grade levels in our salary plan. This is a reasonable use of the dollars and will help us move forward through this hopefully short-lived period of very high inflation. My commitment to providing an exceptional l evel of service to you our residents also extends to my desire to continue to support the funding necessary to keep our community safe. Our Neenah Police and our Neenah Menasha Fire Rescue budgets continue to be the largest portion of our yearly budget, and I’m very proud of that commitment. Unfortunately, our financial ability to add additional officers and firefighters is at this time very limited, and I have consequently removed those requests. On the capital side of the budget, we are, however, moving forward with a necessary building expansion at the Neenah Police Department that will greatly enhance our officers’ ability to train and maintain their high standard of excellence. We are also inve sting in necessary equipment for both the PD and NMFR. Supply chain issues have caused concerns not only for facility enhancements but also for the acquisition of vehicles and very necessary and vital equipment. Both the PD and the NMFR have demonstrated great creativity when it comes to managing around the challenges they have faced. For instance, in an example of supply chain challenges, the lead time for a new fire truck is now approaching 28 months – this certainly makes planning and budgeting more difficult. Our final payment on a new engine ordered early in 2022 will be included in the 2023 capital budget with the engine due to arrive near the end of 2023. Our public works department and water department and their continuous efforts to maintain and repair our streets and infrastructure are also a priority for me as is providing safe and clean water to our residents. Our major street improvements this year will include work to design South CITY OF NEENAH Office of the Mayor October 18, 2022 – Page 3 Commercial St as well as the intersection of Commercial and Wi nneconne. Our street upgrades are planned to include work on Chestnut, Dieckhoff, and Burr as well as four courts in the Memorial Park area. New street work will be conducted in the Liberty Heights subdivision, the Integrity Acres subdivision, and the Arthur and Cardinal Plats. Additional water and sanitary and storm water projects are proposed to be conducted on Elm, Reed, and Laudan. We’re thankful for the continued growth of the City as new subdivisions are developed on the west side. This growth, however, will also require investments in roads, pedestrian walkways, and a new water booster station. One of the exciting projects undertaken by our Community Development Department over this past summer/fall has been the development of a comprehensive plan for our downtown. This plan, coordinated by the RDG Planners Group from Des Moines, Iowa, is the first comprehensive look at our downtown in fifty years. Creating a good plan – a plan that inspires and propels us forward – is vitally important to our future success. I have also put in place a Mayor’s Task Force to look at the Arrowhead District to identify opportunities and encourage the forward movement of this project. Considering the work done in the downtown plan, especially as it relates to connectivi ty to Arrowhead, I have removed the construction of an activity building from the 2023 capital plan until such time as we can have a clearer understanding of the true potential of this incredible thirty- acre, water -front site adjacent to our developing and vibrant downtown. I am retaining in the budget the planned redevelopment at Cook Park as well as new play equipment at Baldwin Park in addition to other necessary maintenance items for the Parks and Recreation Department. Other capital projects included in the 2023 plan include additions to TIF #12 (the Bridgewood Development area) to enable bridge construction to the site as well as storm pond modifications within this new development. The additional TIF dollars for funding a very necessary downtown parking ramp will be allocated in the 2024 CIP. We are incredibly fortunate that our downtown has continued to grow and thrive in spite of all the challenges of the past few years. Needed upgrades at the Neenah Library, the City Garage on Tullar Road, and within the City’s now forty- five year old Administration Building (City Hall) will also be undertaken in 2023. The importance of also addressing our growing needs in the area of Information Services cannot be understated. I’m also including capital dollars for the support of projects within that realm that are intended to keep us fully up to date, technologically supported, and technologically secure at the City. As we look towards the future with confidence and optimism, we also are mindful of the fact that 2023 will mark the 150 th anniversary of the incorporation of our wonderful city. Because shared celebrations and events help build unity in our community, I have formed a committee to plan for a variety of low cost but impactful opportunities to celebrate the City of Neenah’s 150th birthday. Again, we have so much for which to be thankful in the City of Neenah, and the birthday celebration in 2023 will give us yet another opportunity to celebrate our wonderful community. CITY OF NEENAH Office of the Mayor October 18, 2022 – Page 4 In closing, I would like to giv e sincere thanks to Council President Stevenson, our Council Members, Department Heads, and staff who for the first six months of my tenure as your mayor have shown me incredible kindness and support. Although we were faced with the daunting task of replacing three department heads within these first six months, I have been so thankful for the solid leadership and support you have all demonstrated. I am particularly indebted to Mike Easker, our Finance Director, and Andy Kahl, our Deputy Director of Fina nce and their assistance with the creation of the 2023 budget. With Director Easker’s retirement in mid -October, we will be faced with another significant time of transition. Director Easker has, for the past twenty-three years, contributed so much to the success of our city, and he will be sincerely missed. Deputy Director Kahl has graciously stepped into the role of Interim Director as we move through this budget season. His skill, guidance, and thoughtful approach is greatly appreciated. I cannot close without also thanking my administrative assistant, Joni Heinz, who carefully manages the daily operations of the mayor’s office with skill, patience, and genuine care. As is clearly understood by all, the budget I am presenting is a working document that is meant to be adjusted and improved. I sincerely invite your input and suggestions. As I stated at the outset, our goal is to continue to provide our absolute best to the citizens of the City of Neenah. I’m firm in my commitment to do that. Respectfully submitted, Jane B. Lang, Mayor City of Neenah Wisconsin 2023 Operating and Capital Improvements Budget Compiled by Department of Finance Submitted by Michael K. Easker, CPA, Director Jane B Lang, Mayor THIS PAGE IS INTENTIONALLY LEFT BLANK i CITY OF NEENAH 2023 OPERATING BUDGET AND CAPITAL IMPROVEMENTS BUDGET T A B L E O F C O N T E N T S MAYOR'S TRANSMITTAL MESSAGE INTRODUCTION Budget Development and Management Process ....... 1 Directory of Officials ..................................................... 3 Organizational Chart .................................................... 4 MAYOR'S RECOMMENDATION AND SUMMARY 2023 Executive Budget as Recommended ................. 5 2023 General Fund Budget ......................................... 7 Tax Levy, Tax Rates and Property Values ...............10 Calculation of Tax Levy Limit .....................................11 Total Annual Tax Levy Graph ....................................12 Comparison of Assessed and Equalized Tax Rates Chart .......................................................13 Comparison of Assessed and Equalized Property Values Graph ............................................14 $100,000 Assessed Value Property Tax Bill Graph .15 Schedule of All State Aid Payments ..........................16 Schedule of All State Aid Payments Chart ................17 All Funds Summary ....................................................18 2023 Budget Summary ..............................................20 Summary of General Fund by Object Code ..............24 2023 Budget Permanent Positions ............................28 Projected 2022 Year End Budget Variances ............29 History of General Fund Balances ............................30 General Fund - Undesignated Fund Balance as Percentage of Operating Budget Graph .................31 History of General Fund Balances Chart ..................32 Fund Balances by Fund .............................................33 GENERAL FUND RESOURCES Non-Tax Levy Revenues ...........................................35 Revenue Summary ....................................................39 Revenue Detail ...........................................................40 Fees for Services Schedule .......................................46 GENERAL GOVERNMENT City Council ................................................................59 Mayor's Office ............................................................63 City Publication...........................................................67 Finance Department ..................................................69 Financial Audit ............................................................74 Risk Management ......................................................74 Property Damage .......................................................74 Purchasing/P-Card .....................................................74 Central Services .........................................................75 Utility Billing ................................................................75 Water Utility ............................................................... 76 City Attorney .............................................................. 79 City Clerk ................................................................... 82 External Legal Service .............................................. 83 Elections .................................................................... 84 Board of Review ........................................................ 85 Human Resources and Safety .................................. 87 Municipal Building Operations .................................. 93 PUBLIC SAFETY Police Department Operations .................................. 99 Police Firing Range ................................................. 112 School Liaison Program .......................................... 113 Police Crossing Guards .......................................... 115 Code Enforcement .................................................. 116 Community Service/Animal Control ........................ 117 K-9 Program ............................................................ 118 Fire Department Operations ................................... 123 Regional Special Operations Team ........................ 132 Emergency Management/Government .................. 137 Police Commission .................................................. 139 PUBLIC WORKS Public Works ............................................................ 141 Engineering ...................................................... 148, 156 Municipal Garage ............................................ 149, 157 Cecil Street Garage ......................................... 149, 158 Refuse Garbage Collection ............................. 149, 158 Sanitary Sewers/Lift Stations .......................... 150, 159 TV Sewer Inspections & Sealing .................... 151, 159 Repair Streets & Alleys ................................... 151, 160 Snow & Ice Removal ....................................... 151, 160 Weed Cutting ................................................... 152, 161 Traffic Control .................................................. 152, 161 Street Lighting.................................................. 153, 162 Capital Outlay - Equipment ............................. 153, 162 DPW Services ................................................. 153, 162 Machinery Repair/Fleet Division ............................. 158 Storm Sewers .......................................................... 158 COMMUNITY DEVELOPMENT AND HUMAN SERVICES Community Development ........................................ 163 Inspections ............................................................... 169 Weights and Measures ........................................... 169 Assessor .................................................................. 170 Landmarks Commission.......................................... 172 Sustainable Neenah ................................................ 173 Community Development Authority ........................ 174 Y-Senior Friends ...................................................... 174 Committee on Aging ................................................ 175 Mass Transit (Bus Subsidy) .................................... 176 Dial-A-Ride .............................................................. 177 ii CULTURE AND RECREATION Library ...................................................................... 181 Harbor Committee ................................................... 189 Bergstrom-Mahler Museum .................................... 191 Parks & Recreation ................................................. 195 Municipal Pool ................................................. 198, 202 Independent Recreation Programs ........................ 202 Parks and Recreation Administration ..................... 203 Adult Recreation Programs .................................... 203 Contracted Programs .............................................. 203 Youth Recreation Programs ................................... 204 Other Parks and Recreation Activities ................... 204 Riverside Players .................................................... 204 Parks and Recreation Program Revenues ............ 204 Cost Recovery Report............................................. 208 Celebrations/Commemorations .............................. 210 MISCELLANEOUS Oak Hill Cemetery ................................................... 213 City-Wide Forestry Program ................................... 219 Tax Refunds/Special Reserves & Escrows ........... 225 Interfund Transfers .................................................. 229 SPECIAL REVENUE FUNDS All TIF Funds Summary .......................................... 233 TIF #5 Funds ........................................................... 234 TIF #6 Funds ........................................................... 235 TIF #7 Funds ........................................................... 236 TIF #8 Funds ........................................................... 237 TIF #9 Funds ........................................................... 238 TIF #10 Funds ......................................................... 239 TIF #11 Funds ......................................................... 240 Community Development Block Grant Fund ......... 243 Housing Fund .......................................................... 244 Economic Development Fund ................................ 245 Industrial Development Fund .................................. 246 Recycling Fund ....................................................... 247 Health Grants .......................................................... 253 Miscellaneous Funds .............................................. 254 DEBT SERVICE FUND Debt Service Fund .................................................. 259 Summary of Outstanding Long-Term Debt ............ 266 Future Total Annual Debt Service Payment Schedule ................................................. 267 Future Total Debt Service Payments Chart ........... 268 Annual Debt Service Tax Levy ............................... 269 Annual Debt Service Tax Levy Chart ..................... 270 CAPITAL PROJECT FUNDS 2023 Executive Budget, CIP General Summary .. 271 Annual G.O. Capital Borrowing 2013-2023 .......... 275 Annual Capital Borrowing 2013-2023 Chart ......... 276 2023 Capital Improvements Program in Brief ...... 277 Streets, Pedestrian Routes, Traffic Control Program Summary of Funding and Expenditures ................. 278 Public Infrastructure Fund ....................................... 279 Streets ................................................................ 280 Pedestrian Routes ............................................. 283 Traffic Control ..................................................... 284 Tax Incremental Financing Districts Program Summary of Funding and Expenditures ................. 285 TIF District #5 Fund ................................................. 288 TIF District #6 Fund ................................................. 290 TIF District #7 Fund ................................................. 292 TIF District #8 Fund ................................................. 294 TIF District #9 Fund ................................................. 298 TIF District #10 Fund ............................................... 302 TIF District #11 Fund ............................................... 306 TIF District #12 Fund ............................................... 310 Redevelopment Fund Program .................................... 313 Facilities Program Summary of Funding and Expenditures ................. 317 Public Facilities Fund .............................................. 319 Public Facilities Map ................................................ 320 Administration Building ....................................... 321 Police .................................................................. 321 Fire ..................................................................... 321 City Facilities ....................................................... 322 Bergstrom-Mahler Museum ............................... 322 Library ................................................................. 323 Parks and Recreation ......................................... 323 Capital Equipment Program Summary of Funding and Expenditures ................. 325 Capital Equipment Fund .......................................... 327 Clerk .................................................................... 328 Information Systems .......................................... 328 Police .................................................................. 329 Fire ..................................................................... 330 Public Works ....................................................... 331 Library ................................................................. 332 . Parks and Recreation ......................................... 332 Utility Program Summary of Funding and Exp. – Sanitary Sewer .. 333 Sanitary Sewer ................................................... 335 Summary of Funding and Exp. – Storm Water ...... 337 Storm Water ....................................................... 339 Summary of Funding and Expenditures – Water ... 341 Distribution System - Replacements ................. 343 Distribution System - Mainline Extensions ........ 343 Distribution System – Service Expansion Area . 343 Plant, Metering and Equipment ......................... 344 Status Report of Non-Lapsing Project Funds ......... 345 ENTERPRISE FUNDS Parking Utility Fund ................................................. 347 Sewer Utility Fund ................................................... 355 Storm Water Management Utility ............................ 356 Water Utility ............................................................. 363 INTERNAL SERVICE/TRUST/AGENCY FUNDS Information Systems Internal Service Fund ........... 371 Geographic Information Systems ........................... 381 Fleet Maintenance ................................................... 387 Liability Insurance Fund .......................................... 390 iii Benefit Accrual Fund ............................................... 391 Expendable Trust Funds ......................................... 393 Business Improvement District ............................... 394 Joint Municipal Court Fund ..................................... 395 Neenah-Menasha Fire-Rescue (“NMFR”).............. 399 NMFR Cost Distribution Formula ........................... 410 iv CITY OF NEENAH 2023 OPERATING BUDGET AND CAPITAL IMPROVEMENTS BUDGET REFERENCE TABLE OF CONTENTS BY DEPARTMENT & FUNCTION Operating/Capital/Resources Page Bergstrom-Mahler Museum ....................................................................................................... 191-193, 322 Common Council ................................................................................................................................... 59-62 Community Development/CDA/Y-Friends/Aging Grant/Loan Programs Landmarks/Sustainable Neenah Mass Transit/Dial-A-Ride/TIF (Capital)/ Redevelopment Fund/GIS/B.I.D. ....................... 40-41, 163-177, 243-246, 253-254, 285-313, 381-386, 394 Debt Service ...................................................................................................................................... 259-270 Finance/Risk Management/Special Reserves and Escrow/TIF (Non-Capital) Liability Ins/Benefit Accrual ........................................................... 35-58, 69-75, 224-232, 233-242, 390-393 Fire/Rescue/Emergency Government ........................................................................ 123-138, 330, 399-410 Human Resources/Safety/Special Reserves and Escrow ..................................................... 87-91, 225-231 Information Systems ........................................................................................................... 328-329, 371-379 Legal & Administrative Services .................................................................................................... 79-86, 328 Library ........................................................................................................................ 181-188, 255, 323, 332 Mayor ..................................................................................................................................................... 63-68 Municipal Court .................................................................................................................................. 395-398 Parks and Recreation Celebrations/Commemorations/Cemetery/Forestry (Parks) Harbor Committee ........................................................................... 43-44, 195-224, 254, 323-324, 332, 393 Police/Other Public Safety/Parking .................................................. 41-43, 99-122, 139, 254, 321, 329, 345 Public Works/Administration Building/Forestry Recycling/Sanitary Sewer Utility/Storm Water Utility Parking/Fleet Maintenance ……………41-43, 93-98, 141-162, 219-224, 247-252, 254, 279-284, 319-320, 333-339, 347-362, 387-389 Water Utility ........................................................................................................................ 341-344, 363-369 City of Neenah Budget Development and Management Process The budget is a financial and operating plan that matches planned revenues and expenditures with the services provided City residents, businesses and industries based on established budgetary policies. It expresses in dollar amounts the City's work programs for the upcoming fiscal year. When adopted, it becomes a major guidance document for department managers for the operation of their various responsibilities, functions and activities. Strong efforts have been made to provide as complete information as practicable for budget analysis by the Common Council; to provide clear direction through budget detail to operating managers; and, to allow effective administrative overview and monitoring of activity expenditures. The City's budget year coincides with the calendar year. By Statute, the Budget must include revenues and expenditures in a three-year comparison plus information on debt service, fund balances and other information deemed appropriate. The budget document begins with a transmittal letter from the Mayor. This letter capsulizes the contents of the budget and major issues addressed during the budget development process. The Introductory and Summary Sections describe the budget process, give an overview of the City's organizational structure and present a summary of budget revenues and expenditures. All other sections include standard formatted details of specific resources, operations and special programs. The City follows these procedures in developing, adopting, controlling and updating its annual budget for each fiscal calendar year: Development/Adoption 1. The Mayor establishes budgetary objectives, targets and overall guidelines taking into account levels of services, economic conditions and Council and taxpayer expectations. 2. Each operating manager submits preliminary budget requests to the Mayor based on those guidelines, including expenditures, applicable revenues and goals and plans for the ensuing year. Requests are reviewed, amended and updated throughout the development process. 3. With staff input, the Mayor submits a total proposed budget to the Council which includes final department requests, Mayor's recommended expenditures and the means of financing them and required tax levy. 4. Copies of the proposed budget are made available for public review in the Neenah Public Library and by request from the Finance Department. 5. The Council schedules "open to the public" budget workshops with the Mayor and City staff. A formal Public Hearing is conducted to obtain public and taxpayer input. At the Public Hearing, all interested persons are given the opportunity to be heard for or against any service expenditure or revenue. 1 6. The budget, authorizing spending levels and adopting a tax levy, is legally enacted through passage of a Council resolution. Control/Updating 1. The budget, as adopted, includes total expenditures for the General (operating), Debt Service, Special Revenue, Capital Projects and other funds as appropriate. 2. General (operating) Fund appropriations are made at the following major expenditure program levels: General Government Public Safety Public Works Community Development and Human Services Culture and Recreation Miscellaneous Other Uses All other funds are appropriated at the total expenditure level. Expenditures cannot exceed appropriations without approval of two-thirds of the Council and publication of a Class 1 Public Notice. 3. Internal City policies include additional budgetary controls beyond the legal level. Budget revisions and updating may take place during the course of the year to meet changing needs. Transfers to or from Salaries/Wages, Capital Outlay, between "departments" and major cost center accounts and from the Special Reserve and Escrows account require approval of the Finance and Personnel Committee and a two-thirds vote of the Council. 4. The budgets for all funds are utilized as policy guides and operating fiscal plans for department managers throughout the year. 5. Detailed budget condition reports are furnished monthly to all department managers. The Finance Director submits quarterly reports in writing to the Finance and Personnel Committee and Council and makes analyses of the fiscal condition of the City's various funds and appropriations and recommendations related thereto. 6. Appropriations and department budgets not encumbered by purchase orders, contracts or other formal obligation at year-end generally lapse and become available for reappropriation in the succeeding fiscal year. 7. All budgets and accounting activity conform to Generally Accepted Accounting Principles (GAAP). 2 CITY OF NEENAH DIRECTORY OF OFFICIALS September 2022 MAYOR Jane B. Lang PRESIDENT OF THE COUNCIL Todd Stevenson COUNCIL MEMBERS Aldermanic District 1: Cari Lendrum Aldermanic District 1: John Skyrms Aldermanic District 1: Kathie Boyette Aldermanic District 2: Dan Steiner Aldermanic District 2: Tami Erickson Aldermanic District 2: Brian Borchardt Aldermanic District 3: Lee Hillstrom Aldermanic District 3: Scott Weber Aldermanic District 3: Todd Stevenson OFFICERS Director of Finance Michael K. Easker City Attorney David C. Rashid City Clerk Charlotte K. Nagel Director of Human Resources and Safety Lindsay Kehl Police Chief Aaron Olson Fire Chief Kevin Kloehn Director of Public Works and Utilities Gerry Kaiser Director of Community Development and Assessment Chris A. Haese Director of Library Gretchen Raab Director of Parks and Recreation Michael Kading Director of Information Systems Joseph Wenninger STANDING FINANCE AND PERSONNEL COMMITTEE Alderperson Tami Erickson (Chairman) Alderperson John Skyrms (Vice Chairman) Alderperson Brian Borchardt Alderperson Todd Stevenson Alderperson Kathie Boyette STANDING PUBLIC SERVICES AND SAFETY COMMITTEE Alderperson Cari Lendrum (Chairman) Alderperson Lee Hillstrom (Vice Chairman) Alderperson Brian Borchardt Alderperson Scott Weber Alderperson Todd Stevenson 3 Director of Public Works Jt. TIF Review Board Legislative Review Committee City Clerk Director of Parks and Recreation Water Works Commission Director of Community Development and Assessment Director of Human Resources & Safety Loan Assistance BoardJt. Fire Fin. & Personnel Comm. Board of Review Assessor Landmarks Commission Emergency Gov't Committee Committee on Rules Neenah-Menasha Sewerage Comm. Board of Zoning Appeals VOTERS MAYOR City Attorney Board of Public WorksPlan Commission Boards & Commissions Council Committees Public Services & Safety Committee Park & Recreation Commission = Appointed by Council Harbor Commission = Appointed by Library Board Committee on Aging Positions COMMON COUNCIL Boards & Commissions Community Dev. Authority Director of Finance Finance & Personnel Committee Information Services Director Fire Chief Library Director Police Chief = Appointed by Police or Jt. Fire Commission = Appointed by the Water Works Commission BID Board Police Commission Library Board Jt. Fire Commission = Appointed by Mayor Director of Water Works (Dashed line indicates confirmation by Common Council) = Appointed by Mayor, confirmed by Council = Appointed by Mayor, 2/3 confirmation by Council 4 2022 Budget 2023 Budget % 2023 Budget % FUND Tax Levy/Rate Tax Levy/Rate Increase Tax Levy/Rate Increase Adopted Requested (Decrease) Recommended (Decrease) General Fund Tax Levy $14,279,330 $16,320,750 14.30% $14,619,680 2.38% Operating Tax Levy $14,279,330 $16,320,750 14.30% $14,619,680 2.38% Debt Service Fund Tax Levy (2015) 3,210,000 3,210,000 n/a 3,210,000 n/a Tax Levy Subject To Levy Limit $17,489,330 $19,530,750 11.67% $17,829,680 1.95% Debt Service Fund-2016-22 Levy Increase 390,000 590,000 n/a 590,000 n/a Tax Levy Subject To Levy Limit After Previous Yr Debt Adjustment $17,879,330 $20,120,750 12.54% $18,419,680 3.02% Debt Service Fund - 2023 Levy Increase 200,000 200,000 n/a 200,000 n/a Tax Levy Subject To Levy Limit After Current Yr Debt Adjustment $18,079,330 $20,320,750 12.40% $18,619,680 2.99% City Property Assessed Value (est) 2,349,091,100 2,365,674,201 0.71% 2,365,674,201 0.71% Assessed Tax Rate (Before TIF) $7.6963 $8.5898 11.61% $7.8708 2.27% City Property Equalized Value 2,547,115,400 2,731,410,000 7.24% 2,731,410,000 7.24% Equalized Tax Rate (Before TIF) $7.0980 $7.4397 4.81% $6.8169 -3.96% T.I.F. Districts Tax Levy (est) 1,984,206 2,300,000 15.92% 2,077,632 4.71% Total Tax Levy (After TIF) 20,063,536$ 22,620,750$ 12.75% 20,697,312$ 3.16% Assessed Tax Rate (After TIF) $8.5410 $9.5621 11.96% $8.7490 2.44% Equalized Tax Rate (After TIF) $7.8770 $8.2817 5.14% $7.5775 -3.80% NOTE: * Budget Year 2023 Levy is proposed to be reduced by the application of $135,000 of General Fund Unassigned Reserve Fund Balance. This compares to the amount of $100,000 used to reduce the 2022 Budget Year Levy. * Tax Levy amount includes a Prior Year Levy Limit Carry Forward of $0 ($2,632 available) * Tax Levy amount includes a Joint Fire/Rescue Levy Limit Exemption of $150,000 * Tax Levy amount is $2,806 less than the maximum levy increase amount allowed under levy limits. That amount will then be carried forward for use in future years. * Tax Levy for Debt Service totals $4,000,000, a $200,000 (5.26%) increase CITY OF NEENAH 2023 EXECUTIVE BUDGET MAYOR RECOMMENDED (w/Est. Assessed Value) 5 THIS PAGE IS INTENTIONALLY LEFT BLANK 6 Requested Expenditures $29,335,250 2022 General Fund Adopted Requested Revenue - includes previous 27,396,440 Expenditure Budget $26,949,590 year's tax levy amount Estimated 2023 ERP Limit - 8.6% 1.086 2023 Gen. Fund Expenditure Limit 29,267,254 Budget Deficit based upon Requests $1,938,810 2023 Department Requested Expenditures 29,335,250 Expenditure Reductions Needed to Increases (Decreases) to Expenditures Requested Qualify for 2023 ERP Program 67,996 (b) Total General Fund Expenditure Expenditure Decreases Recommended Increases (Decreases) (944,970) > Recommended by Mayor (944,970) * Specific details are listed in the Mayor's comments that follow and on the Expenditure Decreases Recommended individual budget summary pages. in Excess of Amount Needed to Qualify for 2023 ERP Program (876,974) (a) Total General Fund Revenue Recommended Increases (Decreases) 993,840 * Specific details are listed in the Mayor's comments that follow. Recommended General Fund Budget Deficit $0 Increases (Decreases) to Revenue Requested 1). Property Tax Levy Increase - Levy Limit $190,340 Mayor's Comments: Per levy limit restrictions based upon net new construction, the City maximum levy increase for its operating budget is limited to $193,146. As such, I am recommending using $190,340 of that amount to apply towards the 2023 operating budget, leaving $2,806 available for levy limit carryforward to future years. 2). Property Tax Levy Increase - Levy Limit 0 Carry Forward Mayor's Comments: Per levy limit law, the City may carry forward unused levy limit from previous years for the current year budget. The City currently has $2,625 available in previous year's unused levy limit. I am not proposing to use the this amount, and the balance will remain available to use in future years. 3). Property Tax Levy Increase - Fire/Rescue 150,000 Levy Limit Exemption Mayor's Comments: Per levy limit law, any municipality with a joint Fire Department is able to exempt from the levy limit the portion of their municipality's increase in fire service cost so long as the total Joint Fire/Rescue expenditure budget increase does not exceed CPI + 2%. The 2023 Fire/Rescue budget meets that standard. In addition, the exemption can only be for the municipality's increase in fire service cost that exceeds 2%. The City of Neenah increase for Fire/Rescue services for 2023 totals $265,370, with the amount eligible for levy limit exemption totaling $154,990. Of this eligible amount, the 2023 budget recommends the use of a Joint Fire/Rescue Levy Limit Exemption of $150,000. 4). Use General Fund Unassigned Reserves 135,000 Mayor's Comments: The City ended fiscal year 2021 with a General Fund undesignated fund balance of $5,060,058 and a total fund balance of $5,342,546. Current estimates for 2022 indicate the City would end the year with a net expenditure less revenue deficit of $229,540. This number excludes the budgeted application of assigned ($107,430), unassigned ($100,000) and library ($25,000) fund balance. I am recommending the use of $135,000 of unassigned fund balance as part of the proposed 2023 General Fund budget, an increase of $35,000 from the $100,000 of unassigned fund balance applied as part of the 2022 budget. 2023 GENERAL FUND BUDGET Expenditure Restraint Program (ERP) Mayor's Recommended Budget Adjustments Mayor's Recommended Revenue Budget Adjustments 7 General Fund Revenues (con't) 5). Library Operating Carryforward 10,000 Mayor's Comments: State law mandates that all accumulated unspent funds that were appropriated for Library use in previous years must be specifically identified and used only for future Library purposes. Those available carry forward funds total $37,537 as of 12/31/21. At this point, no additional funds are expected to be available from 2022 operations. $25,000 of those funds were used to offset expenditures in the 2022 budget. I am recommending using $10,000 of those ongoing carry forward funds to offset expenditures in the 2023 Library operating budget. 6). CIP Street Projects-Internal Engineering Costs 250,000 Mayor's Comments: Annual street, sanitary sewer, and storm water reconstruction and replacement projects budgeted for in the CIP require significant engineering and administrative resources to plan for and complete. These services are provided by engineering staff in the Public Works Department Without this service on staff, the City would need to borrow additional funds each year for contracted engineering services in order to complete these projects, and likely at far greater cost. As such, I am recommending the cost of engineering services related to 2023 CIP projects be reimbursed with borrowed funds, rather than directly through the operating levy. Public Works staff estimates 30% of its budget is attributable to CIP project planning and execution. Funding breaks out as follows: Street Projects-65% ($162,500), Sanitary Sewer-25% ($62,500), and Storm Water-10% ($25,000). 7). ARPA - One Time Expenditures 225,000 Mayor's Comments: I am recommending the use of additional ARPA funds to pay for non-recurring costs appearing in the 2023 budget, as well as to address the effects of inflation levels not seen in decades. ARPA funds are required to be allocated by 12/31/24, and spent by 12/31/26. The uses are as follows: Assessor/Revaluation/Postage - $60,000 Salary Plan-One Time Increases to Grade Minimums - $65,000 Cost Increases Based Upon Worst Case Inflation Estimate (Gas/Oil, Supplies, etc.) - $100,000 8). All Internal Transfers 33,500 Mayor's Comments: Increase 6% instead of 5%. Additional 1% to meet the challenges of historic inflation levels. Transfers include the ARPA Public Safety, TIF's and utility operating transfers. (a) Total General Fund Revenue Increases (Decreases) Recommended $993,840 Mayor's Recommended Revenue Budget Adjustments 8 Increases (Decreases) to Expenditures Requested Police Mayor's Comments: (252,640) The Police Department 2023 budget included the request to add three additional staff positions. Those positions with annual costs are Police Captain ($142,570), Investigator ($126,150) and Behavioral Health Officer ($116,760). While the safety of our community is paramount, operating budget constraints have led me to not recommend any of the three positions at this time. Joint Fire/Rescue Mayor's Comments: (197,810) City of Neenah 60.34% share of total $327,830 budget reductions as directed by the Mayors of both cities. Reductions include eliminating funding for the requested Community Risk Reduction specialist, as well as wage and fringe adjustments for planned retirements, plus health insurance and overtime reductions. Specific details can be found in the full Neenah-Menasha Fire Rescue budget. Library (31,980) Mayor's Comments: The 2023 Library operating budget request includes the addition of a part time Assistant Custodian, as well as additional hours for a part time position. Due to operating budget constraints I am not recommending the new position or the additional hours in my proposal. Special Reserves & Escrow Mayor's Comments: This area of the budget is used to identify budget adjustments that affect multiple departments across various budget line items. My recommended changes to those various line items are as follows: 1). Health Insurance (250,000) The City and its benefits broker have negotiated a negligible increase of 0.59% in 2023 health insurance premiums, vs. a previously projected 9.9% increase. 2). Retirements (50,000) Wage and fringe benefit impact of planned 2023 retirements. 3). Internal I/S Services (162,540) Reductions to the I/S expenditure budget decrease the transfers needed from departments. Reductions include elimination of funding for the requested Help Desk Support Technician ($71,310), health insurance ($11,230), and the portion of the I/S service fee that accounts for CIP costs ($80,000). Total Special Reserves & Escrow (462,540) (b) Total General Fund Expenditure Adjustments (944,970) Increases (Decreases) Total Budget Adjustments Recommended to Balance 2023 General Fund Budget $1,938,810 Mayor's Recommended Expenditure Budget Adjustments 9 Budget Tax % Assessed % Equalized % Year Levy Change Tax Rate Change Tax Rate Change 2014 17,179,057 n/a 9.04 n/a 9.27 n/a 2015 17,626,503 2.60% 9.19 1.66% 9.19 -0.86% 2016 17,853,228 1.29% 9.21 0.22% 9.24 0.54% 2017 18,246,485 2.20% 9.33 1.30% 9.16 -0.87% 2018 18,647,504 2.20% 9.49 1.71% 8.90 -2.84% 2019 18,895,021 1.33% 9.63 1.48% 8.55 -3.93% 2020 19,101,052 1.09% 8.19 -14.95% 8.05 -5.85% 2021 19,741,734 3.35% 8.39 2.44% 8.09 0.50% 2022 20,063,536 1.63% 8.54 1.79% 7.88 -2.60% 2023 (est) 20,697,312 3.16% 8.75 2.46% 7.58 -3.81% Average 1.56% -0.68% -1.48% Budget % % % Year Change Change Ratio 2014 n/a n/a 102.53% 2015 1.01% 3.53% 100.03% 2016 0.97% 0.77% 100.23% 2017 0.95% 3.03% 98.21% 2018 0.44% 5.20% 93.77% 2019 -0.17% 5.46% 88.76% 2020 18.87% 7.44% 98.20% 2021 0.86% 2.78% 96.36% 2022 -0.10% 4.38% 92.23% 2023 (est) 0.71% 7.24% 86.61% Average 2.62% 4.43% Property Tax Base Property Tax Base BUDGET YEARS 2014-2023 ***Tax Levy and Tax Rates*** ***Assessed and Equalized Property Values*** 1,918,933,800 1,964,662,341 CITY OF NEENAH TAX LEVY, TAX RATES and PROPERTY VALUES 2,351,400,500 2,349,091,100 Equalized Value 1,852,907,500 1,918,342,400 1,933,055,000 1,991,660,100 2,095,284,800 Assessed Value 1,899,744,900 1,937,527,000 1,956,028,634 2,365,674,201 2,547,115,400 2,731,410,000 2,440,145,100 1,961,250,400 2,331,327,200 2,209,662,100 2,374,159,900 10 Operating Budget Levy Limit Calculation Tax Levy % 2023 Budget Operating Levy Subject to Levy Limit 2022 Budget Operating Levy - actual levy (excluding unused capacity) $18,079,330 Plus: 2022 Personal Property Tax State Aid 80,889 Total 2022 Budget Operating Levy plus 2022 Personal Property Tax State Aid 18,160,219 Less: 2022 Budget Levy for Debt Service on debt authorized after 7/1/05 (365,700) Total 2022 Budget Operating Levy Subject to Levy Limit 17,794,519 $17,794,519 Allowable Budget Levy % Increase for 2023 1.540% 18,068,555 2023 Budget Operating Levy Increase Allowed Due To Levy Limit-Before PP Tax Aid 274,036 Less: 2023 Personal Property Tax Aid (EST) (80,889) 2023 Budget Operating Levy Increase Allowed Due To Levy Limit-After PP Tax Aid 193,147 2023 Budget Total Operating Levy Allowed by Levy Limit (Before Adjustments) 17,987,666 1.09% 2023 Budget Total Operating Levy - Mayor Recommended (Before Adjustments) (EST) 18,619,680 4.64% 2023 Budget Total Operating Levy Recommended Below Levy Limit (Before Adjustments) (632,014) Adjustments to Levy Limit - Current Year 2023 Budget Total Operating Levy Allowed by Levy Limit (Before Adjustments) 17,987,666 Adjustments 2023 Budget Levy - For increase in charges assessed by a joint fire department 150,000 2023 Budget Levy - Unused Levy Carryforward 0 2023 Budget Levy Increase for Debt Service for Debt Authorized After July 1, 2005. 484,820 2023 Budget Total Operating Levy Allowed by Levy Limit (After Adjustments) $18,622,486 2023 Budget Total Operating Levy Recommended Subject to Levy Limit (After Adjustments) 18,619,680 2023 Budget Total Operating Levy Recommended Below Levy Limit (After Adjustments) $2,806 * Previous Year's Unused Levy Limit Adjustment Previous Year's Allowable Levy $18,081,962 Previous Year's Actual Levy 18,079,330 Previous Year's Unused Levy Limit 2,632 Previous Year's Actual Levy 18,079,330 x 1.50% 271,190 Allowable Operating Levy Limit Unused Levy (lesser of lines above) 2,632 Mayor's Recommended Use of Unused Levy Limit 0 Allowable Previous Year Unused Levy Limit Still Available 2,632 2023 Budget Total Operating Levy Recommended Below Levy Limit (After Adjustments) 2,806 Total Unused Levy Limit Available for Future Years $5,438 CITY OF NEENAH 2023 OPERATING BUDGET CALCULATION OF TAX LEVY LIMIT 11 CITY OF NEENAH Total Annual Tax Levy Budget Years 2014-2023 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 (est) Tax Levy Budget Year 12 CITY OF NEENAH Comparison of Assessed and Equalized Tax Rates Budget Years 2014-2023 $6.00 $7.00 $8.00 $9.00 $10.00 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 (est) Tax Rate per $1000 of Value Budget Year Assessed Tax Rate Equalized Tax Rate 13 CITY OF NEENAH Comparison of Assessed and Equalized Values Budget Years 2014-2023 1,400,000,000 1,500,000,000 1,600,000,000 1,700,000,000 1,800,000,000 1,900,000,000 2,000,000,000 2,100,000,000 2,200,000,000 2,300,000,000 2,400,000,000 2,500,000,000 2,600,000,000 2,700,000,000 2015 2016 2017 2018 2019 2020 2021 2022 2023 (est) Property Value Budget Year Assessed Value Equalized Value 14 CITY OF NEENAH Property Taxes on $100,000 of Assessed Value Budget Years 2014-2023 904.00 919.00 921.00 933.00 949.00 963.00 819.00 839.00 854.00 875.00 700.00 750.00 800.00 850.00 900.00 950.00 1,000.00 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 (est) Assessed Tax Rate (City Share) Budget Year 15 2014 2015 2016 2017 2018 State Shared Revenue 1,524,930$ 1,526,500$ $1,520,500 $1,524,360 $1,562,614 Expenditure Restraint Program 561,740 556,250 544,830 566,880 553,680 Computer Exemption Aid 131,850 119,700 167,110 144,880 147,020 Transportation Aids 1,119,500 1,064,830 1,038,930 1,058,480 1,078,260 Total State Aid Payments 3,338,020$ 3,267,280$ 3,271,370$ $3,294,600 $3,341,574 Ten-Year Ten-Year $ Increase % Increase 2019 2020 2021 2022 2023 (est) (Decrease) (Decrease) State Shared Revenue $1,580,010 $1,577,290 $1,576,660 $1,576,630 $1,575,200 50,270 3.30% Expenditure Restraint Program 530,670 513,160 462,970 483,900 509,230 (52,510) -9.35% Computer Exemption Aid 150,580 150,580 150,580 150,580 150,580 18,730 14.21% Transportation Aids 1,036,080 1,120,130 1,093,610 1,140,220 1,140,220 20,720 1.85% Total State Aid Payments $3,297,340 $3,361,160 $3,283,820 $3,351,330 $3,375,230 $37,210 1.11% * Excludes payments for the State Personal Property Exemption Credit that began in 2019. Per State Levy Limit mandate, the amount of the payment reduces the City's levy limit dollar-for-dollar, thereby making it revenue neutral to the City. CITY OF NEENAH SCHEDULE OF ALL STATE AID PAYMENTS 2014-2023 16 CITY OF NEENAH Schedule of All State Aid Payments 2019-2023 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2019 2020 2021 2022 2023 (est) Budget Year Transportation Aids Computer Exemption Aid Expenditure Restraint Program Shared Revenue 17 2021 2022 2022 2023 2023 Budget Funds Actual Budget Estimate Request Proposed Change General Fund Total Expenditures $ 25,795,458 $ 27,057,020 $ 27,045,070 $ 29,335,250 $ 28,390,280 4.93% Special Revenue Funds (Excludes TIF Special Revenue Fund/Developer Land Fund/Alliant Energy Payment Fund) Total Expenditures 1,100,367 2,637,130 2,596,042 2,710,290 2,716,980 3.03% Debt Service Fund (Including TIF/Sanitary/Storm Utility Debt) Total Expenditures 10,932,493 10,941,910 10,941,910 11,577,975 11,577,975 5.81% Capital Project Funds (Excludes Utilities and Internal Transfers) Total Expenditures 8,998,430 13,333,990 13,333,990 15,032,440 12,549,440 -5.88% Enterprise Funds (Includes Capital/Depreciation - Excludes Sanitary/Storm Debt Service) Total Expenses 15,647,260 16,731,040 16,564,626 18,257,060 18,349,120 9.67% Trust Funds Total Expenditures 38,578 18,500 33,500 33,500 33,500 81.08% All Operations/Utilities Total Expenditures $ 62,512,586 $ 70,719,590 $ 70,515,138 $ 76,946,515 $ 73,617,295 4.10% CITY OF NEENAH ALL FUNDS SUMMARY OPERATIONS/UTILITIES 2023 RECOMMENDED BUDGET 18 CITY OF NEENAH TOTAL TAX LEVY FUNDED OPERATING BUDGET SUMMARY OF 2023 BUDGET COMMITTEE OF THE WHOLE RECOMMENDED 2021 2022 2022 2023 2023 Budget % of Budget Account Actual Budget Estimate Request Proposed Change Total EXPENDITURES General Fund General Government $ 2,585,923 2,652,160 $ 2,602,710 $ 2,740,070 $ 2,740,070 3.31% 9.65% Public Safety 12,286,433 13,110,770 13,116,820 14,097,200 13,646,750 4.09% 48.07% Public Works 4,347,599 4,385,740 4,421,030 4,553,570 4,553,570 3.83% 16.04% Parks and Recreation 2,176,787 2,324,430 2,314,730 2,444,820 2,444,820 5.18% 8.61% Health and Welfare 25 250 250 250 250 0.00% 0.00% Community Development 1,545,756 1,607,340 1,587,760 1,811,390 1,811,390 12.69% 6.38% Library 2,284,731 2,362,370 2,353,610 2,541,060 2,495,150 5.62% 8.79% All Other 568,204 613,960 648,160 1,146,890 698,280 13.73% 2.46% TOTAL EXPENDITURES $ 25,795,458 $ 27,057,020 $ 27,045,070 $ 29,335,250 $ 28,390,280 4.93% 100% REVENUES General Fund Other Taxes & PILOT $ 1,158,728 $ 1,178,020 $ 1,099,530 $ 1,123,850 $ 1,123,850 -4.60% 3.97% State & Federal Revenue 3,856,620 3,930,600 3,932,780 4,104,050 4,104,050 4.41% 14.47% Licenses, Permits and Fees 637,917 641,260 642,110 656,500 656,500 2.38% 2.32% Charges for Services 2,010,521 1,970,980 2,004,850 1,979,760 1,979,760 0.45% 6.98% Investment Income 306,009 471,000 476,600 627,200 627,200 33.16% 2.22% Fines & Forfeitures 81,231 118,000 105,330 105,300 105,300 -10.76% 0.38% Other Revenue 157,728 208,150 213,920 222,720 222,720 7.00% 0.79% Park & Recreation Revenue 557,607 589,230 623,050 690,070 690,070 17.11% 2.44% Fund Transfers 2,941,225 3,438,020 3,438,020 3,607,650 4,116,150 19.72% 14.51% Applied Fund Balance 0 232,430 232,430 0 145,000 -37.62% 0.52% Sub-Total $ 11,707,586 $ 12,777,690 $ 12,768,620 $ 13,117,100 $ 13,770,600 7.77% 48.60% Tax Levy 14,012,868 14,279,330 14,279,340 14,279,340 14,619,680 2.38% 51.50% TOTAL REVENUES $ 25,720,454 $ 27,057,020 $ 27,047,960 $ 27,396,440 $ 28,390,280 4.93% 100% 2023 $ Increase over 2022 Levy $340,350 Debt Service Fund Expenditures $ 10,932,493 $ 10,941,910 $ 10,941,910 $ 11,577,975 $ 11,577,975 5.81% 100.00% Fund Revenue $ 7,938,252 $ 7,668,823 $ 7,668,823 $ 7,747,882 $ 7,747,882 1.03% 65.95% Tax Levy 3,600,000 3,800,000 3,800,000 4,000,000 4,000,000 5.26% 34.05% TOTAL REVENUES $ 11,538,252 $ 11,468,823 $ 11,468,823 $ 11,747,882 $ 11,747,882 2.43% 100% 2023 $ Increase over 2022 Levy $200,000 19 CITY OF NEENAH 2023 BUDGET SUMMARY GENERAL FUND % 2021 2022 2022 2023 Dept. 2023 Budget Budget Account Actual Budget Estimate Request Proposed Change GENERAL GOVERNMENT Common Council Council Operations 71,572 81,050 75,390 87,500 87,500 71,572 81,050 75,390 87,500 87,500 7.96% Mayor's Office Mayors Office 205,760 215,910 229,600 225,470 225,470 City Publication 29,135 28,500 28,500 34,000 34,000 LEAN Training 2,575 4,550 2,000 4,550 4,550 237,470 248,960 260,100 264,020 264,020 6.05% Finance Finance Operations 629,689 621,970 609,100 636,340 636,340 Annual Audit/GASB#34 Impl 52,446 53,930 53,400 55,460 55,460 Risk Management 253,450 264,900 260,830 275,520 275,520 General 27,318 5,000 13,000 5,000 5,000 Purchasing / P-Card 0 880 0 0 0 Central Services 11,181 10,450 11,320 11,900 11,900 Utility Billing 172,539 179,090 182,040 193,940 193,940 Water Utility 59,770 62,600 62,600 64,680 64,680 Capital Outlay-Finance 3,437 7,000 7,770 1,000 1,000 1,209,830 1,205,820 1,200,060 1,243,840 1,243,840 3.15% Legal & Admin Services City Attorney Operation 256,129 243,840 225,270 274,800 274,800 Prosecutn/Ext Legal Serv 1,625 2,000 3,150 2,000 2,000 City Clerk Operations 186,827 200,230 192,280 223,390 223,390 Elections 27,408 90,300 73,350 41,830 41,830 Board of Review 507 1,190 1,320 1,650 1,650 472,496 537,560 495,370 543,670 543,670 1.14% Human Resources and Safety Operations 270,570 291,360 270,330 301,960 301,960 270,570 291,360 270,330 301,960 301,960 3.64% Municipal Building Municipal Building Oper 297,806 269,590 276,840 280,480 280,480 Training/Redundant Data 11,465 10,400 11,040 11,020 11,020 Monument Maintenance 1,582 1,420 1,940 1,580 1,580 Capital Outlay-Mun Bldg 4,735 6,000 6,040 6,000 6,000 315,588 287,410 295,860 299,080 299,080 4.06% COVID-19 Response Elections (3) 0 0 0 0 Building Maintenance 8,400 0 5,600 0 0 8,397 0 5,600 0 0 0.00% Total General Government 2,585,923 2,652,160 2,602,710 2,740,070 2,740,070 3.31% 20 CITY OF NEENAH 2023 BUDGET SUMMARY GENERAL FUND % 2021 2022 2022 2023 Dept. 2023 Budget Budget Account Actual Budget Estimate Request Proposed Change PUBLIC SAFETY Police Operations 6,518,896 6,956,830 6,807,920 7,459,000 7,206,360 Police Firing Range 16,302 30,410 30,330 34,550 34,550 School Liaison Program 218,581 301,280 306,810 320,780 320,780 Police Crossing Guards 56,323 70,420 69,500 70,220 70,220 Code Enforcement 5,164 97,130 89,350 95,330 95,330 CSA / Animal Control 67,644 72,350 71,960 75,280 75,280 K-9 Project 18,208 18,680 17,600 19,790 19,790 Capital Outlay-Police 32,309 34,700 34,700 34,100 34,100 6,933,427 7,581,800 7,428,170 8,109,050 7,856,410 3.62% Neenah Share of NMFR Fire 5,309,460 5,436,810 5,643,600 5,868,590 5,716,040 Fire Station Buildings 32,847 26,000 26,000 26,000 26,000 Reg Spec Oper Resp Team 1,740 13,930 3,990 14,060 14,060 Joint Fire Commission 5,300 3,760 2,600 4,350 4,350 Special Reserves & Escrow 0 38,370 0 69,050 23,790 5,349,347 5,518,870 5,676,190 5,982,050 5,784,240 4.81% Other Public Safety Emergency Government 960 1,870 5,460 1,870 1,870 Police Commission 2,699 8,230 7,000 4,230 4,230 3,659 10,100 12,460 6,100 6,100 -39.60% Total Public Safety 12,286,433 13,110,770 13,116,820 14,097,200 13,646,750 4.09% PUBLIC WORKS Engineering 846,548 817,910 798,470 842,060 842,060 Capital Outlay-P.W. Admin 0 200 200 200 200 Tullar Garage 475,120 496,800 481,180 512,730 512,730 Cecil Street Garage 18,432 17,800 23,940 23,610 23,610 Refuse Garbage Collection 848,266 834,920 873,110 918,070 918,070 Sanit Sewers/Lift Station 297,310 325,340 328,670 342,270 342,270 T-V San Sewers Insp/Seal 25,297 34,680 34,680 34,700 34,700 Repair of Streets 466,426 442,280 454,150 456,120 456,120 Snow & Ice Removal 510,139 529,990 534,300 540,790 540,790 Weed Cutting 60,315 51,800 68,420 65,640 65,640 Traffic Control 224,486 233,450 222,140 215,480 215,480 Street Lighting 571,556 585,520 578,260 586,920 586,920 Capital Outlay-P.W. Equip 591 10,200 12,130 10,200 10,200 DPW Services-Undesignated 3,113 4,850 11,380 4,780 4,780 Total Public Works 4,347,599 4,385,740 4,421,030 4,553,570 4,553,570 3.83% 21 CITY OF NEENAH 2023 BUDGET SUMMARY GENERAL FUND % 2021 2022 2022 2023 Dept. 2023 Budget Budget Account Actual Budget Estimate Request Proposed Change COMMUNITY/ECONOMIC DEVELOPMENT Community Development Comm Development Admin 487,306 504,730 501,590 525,300 525,300 Inspections 328,597 336,450 328,790 354,360 354,360 Weights/Measures 499 19,400 18,750 20,350 20,350 Assessor Operations 258,361 259,670 255,460 338,680 338,680 1,074,763 1,120,250 1,104,590 1,238,690 1,238,690 10.57% Other Community Services Landmark Operations 231 3,550 4,020 3,550 3,550 Sustainable Neenah Commit 1,146 4,350 4,350 4,300 4,300 Commun Develop Authority 6,707 7,510 4,410 11,340 11,340 Dial-A-Ride Program 12,000 12,000 12,000 12,000 12,000 Mass Transit 435,099 443,230 443,230 525,010 525,010 Y-Senior Friends Program 15,810 16,450 16,160 16,500 16,500 Neenah Committee on Aging 25 250 250 250 250 471,018 487,340 484,420 572,950 572,950 17.57% Total Community/Economic Development 1,545,781 1,607,590 1,589,010 1,811,640 1,811,640 12.69% CULTURE AND RECREATION Neenah Public Library Library Operations 2,072,502 2,150,480 2,130,550 2,248,580 2,206,600 WALS Computerization 182,229 186,890 188,060 189,450 189,450 Special Reserves & Escrow 0 0 0 103,030 89,100 Funds Carried Forward 30,000 25,000 35,000 0 10,000 2,284,731 2,362,370 2,353,610 2,541,060 2,495,150 5.62% Other Culture Harbor Committee 13,075 10,890 10,080 11,160 11,160 13,075 10,890 10,080 11,160 11,160 2.48% 22 CITY OF NEENAH 2023 BUDGET SUMMARY GENERAL FUND % 2021 2022 2022 2023 Dept. 2023 Budget Budget Account Actual Budget Estimate Request Proposed Change CULTURE AND RECREATION (cont.) Park & Recreation Park & Rec Admin Office 690,728 713,780 715,020 748,970 748,970 Gen Unallocated Overhead 22,174 23,070 24,760 23,540 23,540 Adult Programs 908 1,850 4,060 2,980 2,980 Contracted Programs 35,393 48,000 44,380 47,340 47,340 Youth Programs 129,274 148,490 146,740 187,900 187,900 Other Pk & Rec Activities 8,549 11,750 12,930 13,230 13,230 Riverside Players 17,700 30,850 28,000 30,630 30,630 Parks 935,608 991,260 972,040 987,510 987,510 1,840,334 1,969,050 1,947,930 2,042,100 2,042,100 3.71% Independent Programs Municipal Pool 266,135 281,830 291,660 317,940 317,940 266,135 281,830 291,660 317,940 317,940 12.81% Celebrations/Commemorations 4th of July/Communityfest 47,156 50,220 51,900 50,440 50,440 Concerts/Parades/Others 23,162 23,330 23,240 24,340 24,340 150th Celebration 0 0 0 10,000 10,000 70,318 73,550 75,140 84,780 84,780 15.27% Total Culture and Recreation 4,474,593 4,697,690 4,678,420 4,997,040 4,951,130 5.39% MISCELLANEOUS Oak Hill Cemetery Cemetery Operations 272,372 284,870 298,500 303,650 303,650 272,372 284,870 298,500 303,650 303,650 6.59% City-Wide Forestry Program Public Right-of-Way 202,903 216,820 230,380 226,620 226,620 Parks 56,188 65,830 66,760 67,410 67,410 Invasive Species Control 6,718 15,550 17,930 16,350 16,350 265,809 298,200 315,070 310,380 310,380 4.08% Other Tax Refunds 10,000 10,000 10,000 10,000 10,000 Cash Short & Over (60) 0 10 0 0 Uncollectible Write Offs (2,992) 0 3,500 0 0 6,948 10,000 13,510 10,000 10,000 0.00% Mayor's Executive Adjustments Mayor's Adjustments 0 0 0 0 (162,540) 0 0 0 0 (162,540) N/A Transfers Out Transfer to Joint Court-Neenah Share 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 - Total Miscellaneous 555,129 603,070 637,080 634,030 471,490 -21.82% SPECIAL RESERVES & ESCROWS 0 0 0 501,700 215,630 N/A TOTAL GENERAL FUND BUDGETS 25,795,458 27,057,020 27,045,070 29,335,250 28,390,280 4.93% 23 CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF GENERAL FUND BY OBJECT CODE *** FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE PERSONAL SERVICES 0101 Salaries 10,810,242 11,293,590 5,581,716 11,120,830 12,029,950 11,778,810 0102 Full Time Hourly Wages 1,720,225 1,813,600 1,250,217 1,710,500 1,787,790 1,762,500 0103 Temporary Wages 541,609 661,120 556,947 668,210 733,080 733,080 0104 Overtime Wages 584,908 648,380 382,176 723,510 656,430 632,300 0105 Reimbursable Overtime (22,669) (35,670) (34,056) (41,090) (29,630) (29,630) 0106 FLSA Overtime Wages 36,779 35,360 1,257 37,180 37,000 37,000 0108 Grant Overtime 6,799 10,000 8,274 9,000 10,000 10,000 0109 Premium Pay 12,226 11,000 8,812 11,000 12,000 12,000 0110 Health Insurance 2,918,679 3,077,370 1,800,314 3,060,380 3,458,050 3,111,040 0111 Fringes 2,751,598 2,937,670 1,509,048 2,899,600 3,204,010 3,126,400 0112 Grant Fringes 1,482 2,370 1,961 2,130 2,430 2,430 0115 Schools/Seminars/Training 58,989 85,240 37,879 80,900 87,610 87,610 0116 Test/Certification for Eq 5,480 7,040 0 7,040 10,290 10,290 0117 Clothing Allowance 97,309 106,420 40,458 65,970 79,580 79,580 0118 License Renewal 381 2,660 458 880 1,160 1,160 0120 Protective Vest Repl Fd 0 3,900 (650) 3,900 3,900 3,900 0122 Travel Expenses 582 1,000 180 500 500 500 0123 Auto Allowance 923 2,050 1,687 1,960 2,100 2,100 0124 Meal Allowance 1,328 1,640 816 1,450 1,660 1,660 0125 Employee School Reimb 0 0 0 800 0 0 0126 Department Awards 4,830 3,500 2,407 3,500 3,500 3,500 0127 DOT Emp Notification Prog 0 50 0 50 50 50 0128 Empl Recognition Awards 1,820 2,160 300 2,230 2,490 2,490 0140 Midpoint/Other Adj Wages 0 0 0 0 20,000 20,000 0141 Midpoint/Other Adj Fringe 0 0 0 0 5,000 5,000 0150 Salary Plan Impl-Wages 0 0 0 0 55,000 55,000 0151 Salary Plan Impl-Fringes 0 0 0 0 10,000 10,000 0160 Retirements-Wages 0 0 0 0 0 (42,500) 0161 Retirements-Fringes 0 0 0 0 0 (7,500) PERSONAL SERVICES 19,533,520 20,670,450 11,150,201 20,370,430 22,183,950 21,408,770 738,320 CONTRACTUAL SERVICES 0202 Outside Printing 44,057 52,920 34,381 53,960 59,150 59,150 0203 Postage 63,358 80,250 53,240 77,350 78,030 78,030 0204 Conferences & Meetings 18,112 31,250 21,620 33,300 30,940 30,940 0205 Credit/Debit Charges 14,681 11,120 9,086 13,700 13,650 13,650 0206 Advertising & Publication 14,759 22,060 10,294 16,740 19,650 19,650 0207 Dues & Memberships 22,042 26,350 20,881 25,530 26,730 26,730 0209 Maintenance of PPE/SCBA 4,680 2,170 0 2,450 2,720 2,720 0210 Maint of Computer Hardwre 1,372 3,090 2,154 2,410 3,280 3,280 0211 Maint of Fixed Equipment 25,202 12,730 11,253 15,460 13,870 13,870 0212 Maint of Office Equipment 5,146 8,400 4,146 6,850 7,900 7,900 0213 Maint of Motor Vehicles 37,789 54,220 15,070 96,550 80,290 77,270 0214 Maintenance of Buildings 174,268 187,300 106,985 185,830 181,890 181,890 0215 Maint of Radio Equipment 13,248 15,010 6,634 14,510 14,990 14,990 0216 Maint of Operating Equip 15,156 15,040 7,386 16,990 17,500 17,500 0217 Maint of Traffic Signals 10,072 8,000 2,757 8,000 8,000 8,000 0218 Maint of Software 46,653 54,680 15,405 54,940 55,260 55,260 0219 Maintenance of Land 5,343 10,550 3,312 5,670 11,950 11,950 0220 Maint of Athletic Fields 4,005 2,000 3,218 3,500 2,500 2,500 0221 Telephone 30,383 29,420 19,893 29,850 30,650 30,650 0222 Electricity 859,403 873,800 556,874 867,300 907,570 907,570 0223 Natural Gas 85,052 78,450 62,560 96,050 93,610 93,610 0224 Water & Sewer 96,539 92,640 23,338 100,600 105,280 105,280 0225 Commercial Dumpster 9,450 9,570 4,487 10,010 10,090 10,090 0226 Storm Water 44,056 43,070 20,780 44,940 45,490 45,490 0227 Cellular Telephone 42,483 45,660 30,143 44,700 48,840 48,840 0228 Other Communications/GPS 999 900 640 900 900 900 24 CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF GENERAL FUND BY OBJECT CODE *** FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CONTRACTUAL SERVICES (CONT.) 0229 Maint of Pavement Marking 34,480 18,590 17,674 17,680 1,000 1,000 0231 Care of Prisoners 7,719 11,500 4,786 8,000 11,500 11,500 0232 Auditing Services 53,270 53,860 40,557 53,860 55,900 55,900 0233 Other Serv-Manufac Fees 57,175 77,670 57,163 82,510 89,640 89,640 0234 Credit Card Payment Fees 15,485 16,000 17,722 17,790 16,600 16,600 0235 Outside Software Services 5,206 4,900 4,744 5,350 7,200 7,200 0236 Outside Services 986,924 1,025,380 783,193 1,100,390 1,204,510 1,204,510 0237 Pest Control 5,314 6,050 4,582 6,110 6,130 6,130 0238 Professional Services 16,207 25,300 7,880 27,890 22,090 20,270 0239 Misc Insurance 1,211 2,500 1,554 2,500 3,000 3,000 0241 Tree Planting & Landscape 16,200 17,610 17,056 17,690 17,600 17,600 0242 Permit 597 1,130 885 1,140 1,130 1,130 0243 Tipping Fees 375,431 372,000 247,134 365,000 397,000 397,000 0244 Commercial Dumpsters 70,129 74,000 42,700 72,490 77,600 77,600 0245 License Fees 64,503 67,700 68,579 68,590 72,700 72,700 0246 Property & Liability Ins 107,837 115,030 87,133 112,340 117,340 117,340 0247 Auto/Physical Damage Ins 49,987 52,790 39,965 50,380 54,850 54,850 0248 Boiler:Machine Insurance 5,002 5,250 5,148 5,150 6,030 6,030 0249 Collection Services 34,772 44,500 35,680 52,000 47,000 47,000 0250 Copy Mach. Lease/Supplies 19,653 27,000 13,602 25,000 28,010 28,010 0251 Rental 8,034 13,500 12,276 14,350 23,350 23,350 0252 Rental of Equipment 13,905 9,840 7,650 11,790 11,070 11,070 0253 Technology Res Fund 27,490 28,000 28,000 28,000 29,000 29,000 0254 Printer / Copies 26,772 27,560 19,288 27,620 27,000 27,000 0255 IS Service / Internal 750,070 532,290 340,950 532,290 777,810 615,270 0256 Neenah City Finance Ser. 15,410 16,070 0 16,070 16,740 16,740 0257 Neenah City H/R Services 35,900 39,420 0 39,420 42,240 42,240 0258 GIS Services/Internal 0 99,800 69,397 99,800 110,250 110,250 0261 Misc 10,978 11,980 7,959 11,850 11,980 11,980 0262 Public Relations/Services 5,958 10,250 4,202 10,050 12,440 10,030 0264 Drug & Alcohol Testing 1,824 2,500 1,556 2,500 2,500 2,500 0265 EE Safety Compliance Acct 4,225 9,500 4,760 9,500 9,500 9,500 0268 Connecter Cost 0 12,000 0 12,000 12,200 12,200 0271 Self-Insured Direct Costs 70,000 69,000 52,500 69,000 70,000 70,000 0280 Neenah-Menasha FireRescue 0 (19,910) 4,119,653 0 (10,560) (10,560) 0293 Maint of Motor Veh/Fleet 292,744 293,590 182,825 277,850 293,600 293,600 0294 Oil and Fluids/Fleet 15,951 19,440 9,441 17,580 18,810 18,810 0296 Maint of Oper Eq/Fleet 163,932 174,630 154,754 207,110 176,840 176,840 CONTRACTUAL SERVICES 5,058,603 5,138,870 7,559,485 5,306,730 5,742,330 5,572,540 433,670 SUPPLIES & MATERIALS 0301 Office Supplies 22,668 30,240 19,337 28,230 29,000 29,000 0302 Inhouse Printing 511 1,100 372 900 1,080 1,080 0303 Computer Operation Supply 784 3,150 777 2,880 3,150 3,150 0305 Chemicals 1,295 1,700 1,470 1,770 1,500 1,500 0306 Cleaning/Janitor Supplies 51,630 58,670 33,344 54,020 58,360 58,360 0308 Books and Periodicals 9,647 11,280 4,368 9,050 10,080 10,080 0310 Gasoline & Oil 221,153 216,340 219,147 281,300 296,190 296,190 0311 Fixed Equipment Maint.Sup 2,739 4,950 2,389 5,480 4,950 4,950 0312 Playground Maintenance 2,812 11,000 2,116 11,000 11,000 11,000 0313 Motor Vehicle Maint Suppl 42 1,320 199 1,320 1,320 1,320 0314 Building Maint Supplies 15,746 16,600 12,557 16,260 16,500 16,500 0315 Land Maint Supplies 20,499 18,500 15,703 19,540 18,400 18,400 0316 Equipment Maint Supplies 4,363 10,500 8,067 11,800 10,450 10,450 0317 Traffic Signal Supplies 13,225 27,000 7,860 27,000 27,000 27,000 25 CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF GENERAL FUND BY OBJECT CODE *** FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE SUPPLIES & MATERIALS (CONT.) 0318 Maps and Records 697 900 600 1,100 1,100 1,100 0319 Safety Supplies 20,326 29,760 17,400 29,480 29,690 29,690 0320 Small Tools 5,709 7,890 5,009 7,910 9,480 9,480 0321 Athletic Field Maint. Sup 10,870 16,900 19,588 19,590 17,000 17,000 0323 Dog Supplies 4,709 4,000 2,123 4,000 4,000 4,000 0324 Pavement Marking Supplies 725 1,300 0 500 1,300 1,300 0325 Consumable supplies 1,290 1,210 0 1,520 1,210 1,210 0326 Photography Supplies 1,020 2,700 323 3,030 2,700 2,700 0327 Sign & Barricade Supplies 12,934 15,000 10,926 15,000 15,000 15,000 0329 Targets & Ammunition 15,496 27,000 27,080 27,080 30,000 30,000 0331 Sand Gravel Hot/Cold Mix 23,833 19,300 27,333 30,430 22,300 22,300 0332 Salt & Stone Chips 123,592 96,100 95,346 103,100 108,100 108,100 0333 All Other Supplies 50,361 73,750 42,665 68,390 73,100 73,100 0334 Other- WI Building Seals 995 1,200 0 1,200 1,200 1,200 0335 Set Design/Construction 2,003 4,000 4,326 4,760 4,000 4,000 0336 Concession Supplies 28,248 26,700 30,836 30,850 29,620 29,620 0337 Tickets 0 270 0 0 0 0 0338 Costumes 740 1,200 31 400 800 800 0339 Tires & Tire Maintenance 32,334 23,500 22,277 32,300 24,800 24,800 0340 Library Books & Materials 218,727 235,000 166,223 235,000 215,000 215,000 0341 Library Supplies 6,541 8,640 5,311 8,640 9,000 9,000 0342 Tech Service Supplies 8,692 8,940 7,236 8,940 9,300 9,300 0343 Small Program Packages 1,441 4,350 285 2,550 4,350 4,350 0344 Small Equipment 26,562 34,910 18,458 33,550 38,000 38,000 0345 Shop Supplies 1,986 2,620 2,287 2,820 2,820 2,820 0346 Maint of Lift Station 4,000 4,000 1,879 4,000 4,000 4,000 0347 Small Computer Hardware 10,675 13,140 12,857 16,080 13,050 13,050 0348 Per Protective Equipment 49,730 35,070 0 30,830 44,250 44,250 0349 Electronic Materials 61,713 21,650 45,975 46,500 66,600 66,600 0350 Training Supplies 330 2,760 0 2,460 18,320 18,320 0376 Marker/Monument Foundtion 3,124 1,000 1,706 2,500 1,000 1,000 SUPPLIES & MATERIALS 1,096,517 1,137,110 895,786 1,245,060 1,290,070 1,290,070 152,960 OTHER 0531 Community Contribution 4,290 7,200 2,955 3,000 7,200 7,200 0588 Uncollectible Write Offs (2,992) 0 3,263 3,500 0 0 OTHER 1,298 7,200 6,218 6,500 7,200 7,200 0 PROPERTY DAMAGE 0721 Police 0 0 7,793 8,000 0 0 0723 Fire 1,113 0 4,852 5,000 0 0 0737 Public Works 24,601 0 0 0 0 0 0793 Community Development 1,604 0 0 0 0 0 0799 Undesignated 0 5,000 0 0 5,000 5,000 PROPERTY DAMAGE 27,318 5,000 12,645 13,000 5,000 5,000 0 26 CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF GENERAL FUND BY OBJECT CODE *** FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CAPITAL OUTLAY 8108 Office Furniture & Equip. 5,714 8,490 5,287 7,650 9,260 9,260 8113 Communication Equipment 2,500 5,180 4,715 9,900 10,960 10,960 8114 Computer Software Outlay 1,930 610 0 90 600 600 8115 Computer Hardware Outlay 8,172 22,220 17,659 25,430 16,700 16,700 8116 Maintenance Equipment 0 4,000 3,197 3,200 4,000 4,000 8133 All Other Equipment 43,876 41,990 21,040 41,180 46,130 46,130 8149 Household Purchases 6,010 5,900 0 5,900 9,050 9,050 CAPITAL OUTLAY 68,202 88,390 51,898 93,350 96,700 96,700 8,310 TRANSFERS OUT 9999 Joint Court-Neenah Share 10,000 10,000 7,500 10,000 10,000 10,000 TRANSFERS OUT 10,000 10,000 7,500 10,000 10,000 10,000 0 TOTAL GENERAL FUND 25,795,458 27,057,020 19,683,733 27,045,070 29,335,250 28,390,280 1,333,260 Percent Budget Change 4.93% 27 DEPARTMENT FULL TIME PART TIME FULL TIME PART TIME FULL TIME PART TIME FULL TIME PART TIME General Government Office of Mayor 2.00 - 2.00 - 2.00 - 2.00 - Department of Finance 8.00 0.67 8.00 0.67 8.00 0.67 8.00 0.67 Office of Legal & Admin. 4.00 - 4.00 - 4.00 - 4.00 - Human Resources/Safety 1.00 1.60 1.00 1.60 1.00 1.60 1.00 1.60 Information Systems 5.00 - 5.00 - 6.00 - 5.00 - GIS 1.00 - 1.00 - 1.00 - 1.00 - City Admin. Building 0.95 - 0.95 - 0.95 - 0.95 - Total General Government 21.95 2.27 21.95 2.27 22.95 2.27 21.95 2.27 Public Safety Police Department 54.00 1.20 54.00 1.20 57.00 1.20 54.00 1.20 Fire 41.24 - 41.24 - 41.63 - 41.03 - Total Public Safety 95.24 1.20 95.24 1.20 98.63 1.20 95.03 1.20 Public Works Engineering 7.00 - 7.00 - 7.00 - 7.00 - City Garage 28.50 0.73 28.50 0.73 28.50 0.73 28.50 0.73 Fleet Management 5.50 - 5.50 - 5.50 - 5.50 - Total Public Works 41.00 0.73 41.00 0.73 41.00 0.73 41.00 0.73 Community Development and Human Services Community Development 9.00 0.77 9.00 0.77 9.00 0.77 9.00 0.77 Total Community Develop. 9.00 0.77 9.00 0.77 9.00 0.77 9.00 0.77 and Human Services Culture and Recreation Library 11.05 12.47 11.05 12.22 11.05 13.03 11.05 12.22 Parks and Recreation 13.00 0.67 12.00 0.67 12.00 0.67 12.00 0.67 Total Culture and Recreation 24.05 13.14 23.05 12.89 23.05 13.70 23.05 12.89 Cemetery 2.00 - 2.00 - 2.00 - 2.00 - Water 17.00 0.53 17.00 0.53 17.00 0.53 17.00 0.53 Municipal Court 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 TOTAL ALL PERMANENT 211.24 19.64 210.24 19.39 214.63 20.20 210.03 19.39 CITY EMPLOYEES Notes 1. Fire Department (Neenah's portion for 2023 is 60.634 * 68 = 41.03). 2. Excludes Aldermanic. 3. City Administration Building will reflect 95% for City Hall and 5% for the Library. ORIGINAL BUDGET 2022 CURRENT STAFF DEPT. REQUEST CITY OF NEENAH 2023 BUDGET PERMANENT POSITIONS PROPOSED 2022 2023 2023 28 CITY OF NEENAH For Fiscal Year 2022 Projected 2022 Year End Operating Budget Variances (From Data through 9/30/22) Projected Positive (Negative) Expenditure Variances General Government $49,450 Public Safety (6,050) Public Works (35,290) Parks and Recreation 21,120 Health and Welfare 0 Community Development 18,580 Library 9,760 All Other (45,620) Projected Positive (Negative) Expenditure Variance $11,950 Projected Positive (Negative) Revenue Variances Taxes & Payment in Lieu of Taxes (78,480) State & Federal Revenue (710) Licenses, Permits and Fees 850 Charges for Services 1,200 Investment Income 5,600 Fines & Forfeitures (12,670) Other Revenue 41,330 Park & Recreation Revenue 33,820 Special Financing (Fund Balance) (232,430) Fund Transfers 0 Projected Positive (Negative) Revenue Variance $(241,490) Projected 2022 Operating Surplus (Deficit) before Applying Fund Balance $(229,540) Applied Assigned Fund Balance 132,430 Projected 2022 Operating Surplus (Deficit) after Assigned Fund Balance $(97,110) Applied Unassigned Fund Balance 100,000 Projected 2022 Operating Surplus (Deficit) after Unassigned Fund Balance 2,890 29 CITY OF NEENAH HISTORY OF GENERAL FUND BALANCES 2013 – 2022 Percent of Next Year At Total Nonspendable/ Unassigned/ Operating December 31 Fund Balance Assigned Undesignated Budget 2013 3,956,713 174,678 3,782,035 16.4% 2014 4,013,104 266,006 3,747,098 16.4% 2015 4,141,116 448,508 3,692,608 16.1% 2016 4,186,667 361,093 3,825,574 16.4% 2017 4,389,996 411,827 3,978,169 16.5% 2018 4,602,170 381,336 4,220,834 16.7% 2019 4,988,913 409,579 4,579,334 17.7% 2020 5,393,892 367,412 5,026,480 19.2% 2021 5,342,546 282,488 5,060,058 18.8% 2022 (a)5,113,006 260,000 4,853,006 17.1% (a) 2022 Beginning Total Fund Balance $5,342,546 2022 Applied Fund Balance/Carryovers (232,430) 2022 Projected Net Unused Expenditures/ Excess Revenue Balance 2,890 2022 Estimated Ending Total Fund Balance $5,113,006 (b) 2022 Budget - Applied Fund Balance $135,000 2022 Anticipated Carryovers to 2023 75,000 2022 Estimated Nonspendable Funds 40,000 2022 Budget – Applied Library Carryforward Funds 10,000 2022 Fund Balance Designated for 2023 $260,000 30 CITY OF NEENAH General Fund Undesignated Fund Balance as a % of Operating Budget 2013-2022 0.0% 10.0% 20.0% 30.0% 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 (est) Fund Balance Fiscal Year Percent of Operating Budget 31 CITY OF NEENAH History of General Fund Balances 2013-2022 - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 (est) Fund Balance Fiscal Year Undesignated General Fund Balance Total General Fund Balance 32 Fund 2017 2018 2019 2020 2021 Governmental Funds General $4,389,996 $4,602,170 $4,988,913 $5,393,892 $5,342,546 Special Revenue TIF #5 (376,591) (335,631) (217,829) (135,212) 419,744 TIF #6 (1,072,396) (753,915) (332,696) 23,645 522,322 TIF #7 0 0 1,475,000 0 0 TIF #8 (5,122,091) (6,004,893) (6,605,833) (7,661,550) (7,684,049) TIF #9 49,823 162,287 231,432 218,134 23,862 TIF #10 (127,378) (244,191) (227,430) (156,078) (42,218) TIF #11 (37,097) (75,917) (98,653) (90,826) (41,072) CDBG 117,271 159,828 (143,323) (120,896) (115,031) Housing/Business 794,120 529,871 537,114 491,974 492,392 Industrial Development 72,905 87,210 106,474 109,134 120,995 Recycling 178,490 176,947 277,496 283,403 318,248 Health Grants 92,459 79,908 78,859 68,859 58,859 Park/Rec Trust 315,986 329,284 355,475 359,216 369,946 Dial-A Ride 76,090 88,422 96,002 123,173 147,362 Public Safety Trust 131,231 186,480 246,491 174,229 174,596 Civic/Social Trust 149,801 160,683 172,453 195,271 185,513 Library Trust 1,505,913 1,425,267 1,618,601 1,691,664 1,953,228 Cemetery Perp. Care 1,345,006 1,299,124 1,435,445 1,513,327 1,625,159 Cemetery Flowers 167,335 167,141 167,577 164,871 161,356 Developer Land Sales (Cash Equivalent) 0 0 0 0 51,603 Alliant Energy PILOT 0 0 0 0 0 ARPA (Cash Equivalent) 0 0 0 0 2,773,006 Other 1,409 1,413 1,680 0 0 Debt Service 5,532,395 6,138,212 7,396,361 8,033,841 8,366,275 Capital Projects (Before Carry Forwards) Public Infrastructure 3,765,046 3,433,423 4,075,731 4,021,889 3,822,354 TIF #5 222,164 222,164 222,164 220,586 0 TIF #6 94,039 94,039 94,039 94,039 0 TIF #7 730,172 705,172 680,172 656,172 783,299 TIF #8 1,967,180 2,113,953 2,465,588 2,758,058 2,587,768 TIF #9 220,384 98,360 283,957 669,199 678,320 TIF #10 (632,701) (679,943) 451,371 1,139,363 1,124,046 TIF #11 14,500 29,500 45,144 55,144 423,512 Facilities 251,511 1,147,188 492,455 920,575 2,149,947 Capital Equipment 930,093 (1,155,161) 909,012 748,969 2,272,292 Equip. Replacement 164,838 166,148 10,308 7,256 1,884 Redevelopment 1,343 (907) (907) 916,438 76,615 Total Gov't Funds 15,913,246 14,353,636 21,288,643 22,887,759 29,144,679 Internal Service (Net Position) Fleet Management 268,558 293,292 285,139 279,851 273,118 Benefit Accrual 750,015 1,255,088 1,752,351 2,061,961 2,139,902 Liability Ins. (Current Assets) 28,971 93,412 83,804 190,332 206,625 Information Systems 110,510 123,889 97,492 88,583 75,869 Total Inter. Service Funds 1,158,054 1,765,681 2,218,786 2,620,727 2,695,514 Enterprise (Cash and Cash Equivalents) Parking Utility 50,516 4,533 (120,766) (94,484) 0 Sanitary Sewer Utility 2,459,191 2,399,558 2,803,944 2,728,320 2,577,699 Stormwater Utility 3,742,369 3,420,342 2,790,612 2,993,014 3,086,116 Water Utility 7,105,257 8,104,528 8,506,845 9,129,308 8,143,941 Total Enterprise Funds 13,357,333 13,928,961 13,980,635 14,756,158 13,807,756 Grand Total $30,428,633 $30,048,278 $37,488,064 $40,264,644 $45,647,949 CITY OF NEENAH FUND BALANCES BY FUND FOR YEARS ENDED 2017-2021 *** Year End *** 33 THIS PAGE IS INTENTIONALLY LEFT BLANK 34 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: Non-Tax Levy Revenues Submitted by: Amber Adams Payments In Lieu of Taxes Represents the payment made to the City by the Water Utility in lieu of property taxes (“PILOT”). The formula is established by the Public Service Commission based on the Water Utility's depreciated property value and a portion of the total assessed tax rate for 202 1-2022. For 2023, that payment is est imated to decrease by 4.66%, or $49,170. An expenditure item in a like amount is included in the Water Utility's budget in 2023. Also included in 2023 is $8,400 in payments from other tax-exempt properties (County housing units, Orphan Animal Rescue). The ERC Retirement Center and Labor Temple, properties previously under PILOT, are now on the tax roll. In addition, 2023 is the s eventh year of a payment ($10,000) from the new Goodwill store based upon a formula to provide a tax equivalent for basic municipal services. Other Taxes The Room Tax is a 10% tax on all room night revenues generated by hotels and motels located in the City. The hotels and motels collect the tax and forward the funds to a Room Tax account with Associated Trust on a quarterly basis. Prior to 2016, the room tax in the City of Neenah was 5% on all room night revenues from hotels and motels. Effective 1/1/16, the room tax increased to 10%. Those funds are distributed as follows: 3% room tax is earmarked for the Fox Cities Convention and Visitor Bureau (CVB), 3% earmarked to fund the Fox Cities Exhibition Ce nter located in downtown Appleton, and 3% room tax pledged to the Community First Champion Center in Grand Chute. The final 1% of the 10% is retained by the City. The City also retains 5% of the fu nds earmarked to the CVB for administration purposes. With travel and tourism industry expected to get back to pre-pandemic levels, room tax collection is expected to increase $30,000 in 2023. State Revenue Sharing and Aid Programs State Shared Revenue is a combination of State sales and income taxes returned to the City based on a complex growth/per capita/tax burden formula. State Shared Revenue to the City has declined dramatically since 1983. As part of the 2011 State Budget, Sha red Revenue was again dramatically reduced for 2012. After four years of payments remaining flat, the City received a 1% increase in both 2019 and 2020. As with 2021 and 2022, Shared Revenue will remain flat for 2023. The Expenditure Restraint Payment (“ERP”) is a direct levy reduction payment program based on City expenditure restraint requirements. The ERP formula is designed to assist communities whose tax rates reflect the cost of providing a full range of municipal services. Recent State budgets have reduced funding for the program. Added to the fact that more municipalities are qualifying for the program , the City’s payment has diminished in recent years. The City’s ERP payment decreased from 2018 through 2021. 2022 had an increase of 4.52% ($20,930). For 2023 the City’s ERP payment is now expected to increase by 5.23%, or $25,330. The total of the combined State Revenue Sharing Programs is $2,084,430 which includes the Expenditure Restraint Payment. This compares to $3,013,800 received as recently as 2003 – a loss in actual do llars of nearly $1 million over that 20 year period. Furthermore, this funding continues to be over 51% less than the 1983 State Shared Revenue payment of $4,285,700. In 1983, State Shared Revenue programs funded over 45% of the City of Neenah’s operating budget. State Shared Revenue programs are now projected to fund under 8% of the City’s operating budget in 2023. Exempt Computer Aid is a State program created to replace “lost” property taxes due to the exemption of business owned computers as of January 1, 1999. Previous to this year, the annual amount wa s based upon the value of computer equipment reported by City manufacturing and commercial businesses to the Department of Revenue. As part of a recently passed state budget, payments for 2018 and 2019 beyond will be based upon the 2017 payment increased by a CPI factor. Starting in 2020 and beyond, the State froze the payment at the 2019 level. For 2023 the amount then will remain flat at an amount of $150,580. Federal, State, Local Aids Includes highway maintenance aids received from the State Transportation Trust Fund (gasoline sales taxes and other automotive related fees) for street and highway maintenance. These aids are based on a prescribed cost reimbursement formula. Over the past 13 years the amount received has fluctuated, leading to a net decrease of 2.15% over that time period, but with increases in 2021 and 2022. 2023 is estimated to have an increase of 5.70% which is $65,000. 35 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: Non-Tax Levy Revenues Submitted by: Amber Adams Also included in this category are estimated Federal and State Mass Transit (bus subsidy ) reimbursements and payments related to fire protection. New in 2020 was a state Video Services Provider Aid payment equal to 5% of the City’s Cable TV Franchise Fee Revenue. The 2022 payment was $59,980. That payment is projected to remain flat at $59,9 80 for 2023. Per state mandate, the City then is expected to receive that much less in Cable TV Franchise Fees in 2020, leaving it as a net neutral revenue for the City. Special Financing Includes application of surplus resulting from resources being gre ater than expected and expenditures being less than planned permitting reappropriation of unused taxes. Over the past number of years, the City has been working to reduce its reliance on the use of general fund undesignated fund balance to finance ongoing operations. As recently as 2005, the City had budgeted the application of $550,000 of fund balance to balance the general fund budget. With the significant reductions in state aids and other revenues continuing, it has been necessary to maintain the use of reserves to balance recent budgets. The City’s goal for 2012 and b eyond was to reduce, stabilize or eliminate the use of reserves to balance ongoing operating budgets. While the 2012 adopted budget did contemplate using $178,800 of reserves, specific concessions agreed to in Police and Fire union negotiations essentially eliminated the need to use these reserves for 2012. The 2013 budget included the use of $70,000 in reserves, while the 2014 budget completely eliminated the use of reserves to balance budgeted expenditures and revenues in the General Fund. The 2015 budget applied $66,850 of reserves, while the 2016 budget applied $170,600. The 2017 budget applied $181,870 of fund balance, with the 2018 budget using $150,000, $151,000 in 2019, $200,000 in 2020, $225,000 in 2021 and $100,000 in 2022 . This plan contemplates using a maxim um of $ 135,000 of General Fund reserves to balance the 2023 operating budget. Licenses and Permits Represents collections from liquor, pet, cigarette, electrical and other licenses and building, plumbing, heating, boat launching and other permits. Taken as a whole, license and permit budgeted revenue is expected to decrease slightly in 2023. Health Inspection Fees After months of study, responsibility for the Ci ty’s health and sanitation related services were transferred to Winnebago County effective July 1, 2013. As such, fees for health and sanitation services have been removed from the City’s budget. The responsibility for Weights and Measures was transferred to the City’s Community Development and Assessment department in 2013. In 2015, fees were reduced by $10,000 to more accurately reflect the actual cost of providing the service. For 2023, fees are estimated to increase by 5.80% or $1,480. General Government Derived from a variety of miscellaneous services provided by administrative offices to private parties. Included are document sales, cable TV franchise fees, room tax fees, planning and zoning related fees, exempt property filing fees and other gene ral revenues. The City will budget an increase for these revenue sou rces in 202 3 of $20,460, or 7.06%. Special Charges These revenues are directly related to Public Works operations. They represent those portions of costs of services that are of speci al benefit to individual properties or property owners and billed accordingly (e.g. weed cutting and snow removal). The 2023 budgeted amount will remain the same as 2022 with an amount of $8,000. Public Library Receipts from rental fees and miscellaneous library sales. In September 2021 the library eliminated fines for overdue items and now only charge for lost/damaged items. Winnebago County contributes funding for services provided to residents of the Towns of Vinland, Clayton, Menasha and Neenah based upon usage. Support from Calumet County reflects the use of the library by their residents. Overall, Library revenues are expected to increase by $15,930 for 2023, in addition to the use of $10,000 of Library operating carryforward funds. 36 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: Non-Tax Levy Revenues Submitted by: Amber Adams Public Safety - Police Department Receipts are from p hotocopies of records and photo ID's. Also included is reimbursement from the Neenah Joint School District for the School Resource Officer program, which currently is approximately 75% of the cost of the program. The City is working with the school district on an alternate agreement to support the SRO program with the high school moving out of the City’s jurisdiction . As such, the City is budgeting a decrease in publi c safety revenues by $50,250 (22.58%). Government Services Charges for services provided by the City Finance, Legal and Huma n Resources and Safety departments. These services are charged to the Neenah Water, Sewer and Storm Water Utilities, Neenah -Menasha Fire Rescue and Menasha-Neenah Municipal Court. Total revenue posted to these accounts is anticipate d to increase by $24,750, or 5.85%, in 2023. Public Works/Sanitation Receipts from charges to private parties for services performed, occasional rental of equipment (e.g. tractor and driver) and purchase of materials from the City. Also included are receipts from charges for the occasional special residential garbage collection. The City has completed the implementation plan to fully charge back to small commercial and certain multi-unit residential properties the cost of garbage collection. All metal, paper and corrugate recycling revenues are recorded in the Recycling Special Revenue Fund. Overall, budgeted revenue is expected to increase by $8,500 (6.51%) in 2023. Oak Hill Cemetery Burial service fees, sales of lots, reimbursement for the care of veterans' lots and int erest earned from Perpetual Care Fund investments. Since 2013, revenue has been categorized to provide greater detail as to the source of revenue. 2023 is the s eventh year funds are budgeted under Miscellaneous Revenue for net revenue generated from an a greement in which the City would provide services to the adjoining St . Margaret Cemetery. Cemetery revenues are budgeted to increase by 5.28% in 2023. Investment Income Investment income is generated from delinquent tax payments, special assessments paid on the installment basis and from idle cash available for inves tment. For several years, the economic downturn and subsequent drop in interest rates had a dramatic effect on investment interest income. Interest rates are on the rise as of late 2022 and anticipate to increase or maintain throughout 2023. Taken as a whole, revenue for investment income in 2023 is budgeted to increase by $156,200, or 24.03%. Fines and Forfeitures Collections for City ordinance violations and other misdemeanors covered by City Code and State Statute collected by Menasha-Neenah Municipal Court. Despite enhanced collection efforts, previous years were adversely affected by the economic downturn and a reduction in citations issued. Also includes false alarm fees from residential and commercial security systems. A Traffic Control Officer within the Police Department has been added, which should lead to increased traffic citations for 2023. The City is adjusting to a more realistic expectation of revenue with a decrease by $12,700 (33.16%) in 2023. Property Damage Recovery Series of revenue accounts to record the receipt of insurance reimbursements for damage to City property. Reimbursements This category includes the workers compensation insurance premium refund and employme nt practices liability insurance premium refund from Cities and Villages Mutual Insurance Company (CVMIC). Also i ncluded is the anticipated annual dividend reflecting the City’s ownership stake in CVMIC and rebate revenue from the City’s P-Card purchasing program. Total Reimbursement revenue is expected to increase $10,000 in 2023. 37 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: Non-Tax Levy Revenues Submitted by: Amber Adams Rental Revenue from the leasing and rental of real property or building space (e.g., Cecil Street garage, fire station bay, communication towers at the Police Department and recently purchased industrial park land from th e Town of Neenah). Overall revenue in this category is expected to increase by $1,620, or 1.53%, in 2023. Sale of City Properties Casual sales of real estate, equipment and other property no longer used by the City. New in 2016 and beyond is the estimated sale value of all equipment disposed of by all city departments. Previously, some departments had applied those funds to reduce the overall cost and borrowing needs of new equipment. Given the uneven nature of revenue generated by the sale of assets, this category will experience significant swings in anticipated revenue on an annual basis. As such, overall revenue in this category is expected to total $68,000 in 2023, $500 more than the 2022 budget. Other Revenue Miscellaneous general government revenue including photocopy fees and other minor, unclassified revenue. Parks and Recreation Participant revenues from the various recreational programs, including rentals of park shelter facilities, fees for various adult and youth recreation programs, Riverside Players ticket sale s, pool fees an d recreation building revenue. For all programs and rentals , the total estimated revenue, budget-to-budget, is expected to increase in 2023 by 17.73% or $101,340. Interfund Transfers Interfund transfers are resources available to the Operating Budget from "other funds" for a variety of purposes. For example, the Housing Fund partially reimburses the General Fund for Community Development salaries incurred on housing programs. The Tax Incremental District Funds reimburse the General Fund f or administrative costs and interest obligations for TIF Special Revenue Fund deficits, plus any other advances that have been made. The transfer from the Sewer Fund Maintenance and Overhead is reimbursement for costs incurred for services provided to the Sanitary Sewer Utility operating budget in accordance with the fee structure adopted in 1991. Similarly, the transfer from the Storm Water Management Fund is reimbursement for services provided to the Storm Water Utility operating budget in accordance with the fee structure adopted in 2003. New in 2023 is a transfer of borrowed funds in the amount of $250,000 from the Streets (65%), Sanitary Sewer (25%) and Storm Water (10%) CIP budgets to cover the costs of engineering services provided to annual constru ction projects, which would otherwise be contracted outside the City if not for internal staff performing the work. 2023 is the second year in a three year plan to use ARPA dollars to supplant transfers from various other City funds. Funds include Benefi t Accrual, Information Systems, Parking, Cemetery Perpetual Care, Dial -A-Ride, Compost, Industrial Development, Recycling, Preparedness Grant, Alliant Energy PILOT, and Developer Land Sales. While one-time ARPA dollars are being used to finance Public Safe ty costs in the City’s general fund, deferring transfers from these funds will allow their balances to grow and be available at the end of the three year period and beyond to fund City operations into the future. ARPA funding guidance allows municipalities to use dollars “for the provision of government services” under the Lost Revenue provision of the law. In addition to the ARPA funding listed above, the City is also proposing to use $225,000 to fund one -time expenditures in the 2023 budget. These includ e a city-wide assessment revaluation, bringing employees to grade minimums as a result of the 2022 salary plan review, and addressing historic inflation issues. Overall, fund transfe rs for 202 3 are budgeted to increase by $ 678,130 (19.72%) from the 2022 budgeted amount. 38 CITY OF NEENAH 2023 OPERATING BUDGET REVENUE SUMMARY 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE Property Taxes 14,072,233 14,304,330 14,279,339 14,279,340 14,279,340 14,619,680 315,350 Payment in lieu 1,031,223 1,083,020 13,071 1,024,530 1,023,850 1,023,850 (59,170) Other Taxes 68,140 70,000 37,769 75,000 100,000 100,000 30,000 State Revenues 2,321,574 2,351,980 1,011,812 2,351,990 2,375,880 2,375,880 23,900 State & Federal Aids 1,535,046 1,578,620 1,124,534 1,577,900 1,728,170 1,728,170 149,550 Winnebago County 0 0 2,883 2,890 0 0 0 License Revenue 60,514 67,050 51,039 54,660 55,530 55,530 (11,520) Permits Revenue 264,304 258,750 215,521 255,030 263,570 263,570 4,820 Weights & Measures Fees 25,805 25,520 26,990 26,990 27,000 27,000 1,480 General Gov't Revenues 287,294 289,940 175,333 305,430 310,400 310,400 20,460 Special Charges 9,558 8,000 7,340 9,200 8,000 8,000 0 Public Library 908,930 924,860 695,870 918,610 940,790 940,790 15,930 Police Revenue 198,247 222,500 109,437 221,610 172,250 172,250 (50,250) General Gov't Services 408,240 423,370 318,478 423,370 448,120 448,120 24,750 Public Works 178,112 130,650 130,090 152,200 139,150 139,150 8,500 Oak Hill Cemetery Revenue 206,101 155,770 135,663 175,320 164,000 164,000 8,230 Investment Income 306,009 471,000 256,027 476,600 627,200 627,200 156,200 Fines & Forfeitures 81,231 118,000 57,208 105,330 105,300 105,300 (12,700) Property Damage Recovery 6,165 5,000 10,936 10,950 5,000 5,000 0 Reimbursements 135,604 138,700 53,711 149,220 148,700 148,700 10,000 Lease/Rental Revenue 101,333 105,830 84,955 104,540 107,450 107,450 1,620 Sale of City Properties 17,191 67,500 39,066 53,000 68,000 68,000 500 Other Revenue (1,262) (3,050) 568 750 1,020 1,020 4,070 Community Fest 16,048 17,500 16,312 16,320 17,000 17,000 (500) General Receipts (13,308) (14,170) (10,823) (12,520) (13,710) (13,710) 460 Adult Program Revenue 4,522 3,420 6,447 6,740 7,100 7,100 3,680 Contracted Progrm Revenue 46,448 57,150 56,760 60,510 59,170 59,170 Municipal Pool Revenue 205,024 210,850 204,567 204,660 250,050 250,050 Independent Programs 0 0 0 0 0 0 0 Youth Program Revenue 171,130 164,750 183,321 186,130 216,680 216,680 51,930 Other Park & Rec Revenue 25 1,450 1,371 1,380 1,500 1,500 50 Riverside Players 14,288 33,900 29,375 29,410 33,900 33,900 0 Parks Revenue 113,430 114,380 115,215 130,420 118,380 118,380 4,000 Fund Transfers 2,941,255 3,438,020 2,514,225 3,438,020 3,607,650 4,116,150 678,130 TOTAL REVENUES BEFORE APPLICATION OF FUND BALANCE 25,720,454 26,824,590 21,954,410 26,815,530 27,396,440 28,245,280 1,420,690 APPLICATION OF FUND BALANCE 0 232,430 0 232,430 0 145,000 (87,430) TOTAL REVENUES 25,720,454 27,057,020 21,954,410 27,047,960 27,396,440 28,390,280 1,333,260 Percent Budget Change 4.93% 39 CITY OF NEENAH 2023 OPERATING BUDGET REVENUE DETAIL 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE PROPERTY TAXES Property Taxes 14,012,868 14,279,330 14,279,339 14,279,340 14,279,340 14,619,680 Omitted Property Taxes 59,365 25,000 0 0 0 0 PROPERTY TAXES 14,072,233 14,304,330 14,279,339 14,279,340 14,279,340 14,619,680 315,350 PAYMENTS IN LIEU OF TAXES Water Utility 1,012,465 1,054,620 0 1,005,450 1,005,450 1,005,450 Fox-City Ret Village Home 0 6,000 0 0 0 0 Winnebago County Housing 7,490 10,000 2,000 8,000 8,000 8,000 Orphan Animal Rescue 400 400 400 400 400 400 Goodwill 10,868 12,000 10,671 10,680 10,000 10,000 PAYMENTS IN LIEU OF TAXES 1,031,223 1,083,020 13,071 1,024,530 1,023,850 1,023,850 (59,170) OTHER TAXES Hotel Room Tax Direct 68,140 70,000 37,769 75,000 100,000 100,000 OTHER TAXES 68,140 70,000 37,769 75,000 100,000 100,000 30,000 STATE SHARED REVENUES State Shared Revenue 1,579,132 1,576,630 236,471 1,576,630 1,575,200 1,575,200 Expend Restraint Program 462,970 483,900 483,901 483,910 509,230 509,230 Computer Exempt Credit 150,575 150,580 150,575 150,580 150,580 150,580 Per Prop Exempt Credit 68,920 80,890 80,889 80,890 80,890 80,890 Video Serv Provider Aid 59,977 59,980 59,977 59,980 59,980 59,980 STATE SHARED REVENUES 2,321,574 2,351,980 1,011,813 2,351,990 2,375,880 2,375,880 23,900 STATE & FEDERAL AIDS Mass Transit Subsidy 342,371 335,400 169,352 335,400 416,950 416,950 Highway Maintenance Aids 1,092,241 1,140,220 852,910 1,140,220 1,205,220 1,205,220 Fire Protect Ins Prem Ref 100,434 103,000 102,271 102,280 106,000 106,000 STATE & FEDERAL AIDS 1,535,046 1,578,620 1,124,533 1,577,900 1,728,170 1,728,170 149,550 WINNEBAGO COUNTY Ag. Use Conversion Charge 0 0 2,883 2,890 0 0 WINNEBAGO COUNTY 0 0 2,883 2,890 0 0 0 LICENSE REVENUE Liquor and Bev License 22,229 25,000 21,872 22,000 22,000 22,000 Operator License 12,765 15,000 8,055 8,060 8,000 8,000 Cigarette License 2,300 2,500 2,150 2,150 2,200 2,200 Pet License 11,885 13,000 9,772 12,000 12,000 12,000 Amusement Device License 9,600 10,000 8,690 9,000 10,000 10,000 Rooming House License 100 150 - 150 50 50 Honey Bee License 25 50 - 50 30 30 Tourist House License 250 250 50 250 250 250 Miscellaneous License 1,360 1,100 450 1,000 1,000 1,000 LICENSE REVENUE 60,514 67,050 51,039 54,660 55,530 55,530 (11,520) PERMITS REVENUE Building Permits 118,769 117,250 98,512 119,000 120,000 120,000 Electrical Permits 39,309 41,500 27,771 36,000 41,500 41,500 Plumbing Permits 37,182 35,590 28,340 33,500 36,750 36,750 Parking Lot Const. Permit 1,600 800 3,000 3,000 1,500 1,500 Heating Permits 47,014 41,290 36,648 42,000 41,000 41,000 Home Occupation Permits 50 50 0 50 50 50 Dance Permit 100 150 125 130 150 150 Street Use Permit 300 1,000 975 1,000 1,000 1,000 Sprinkler Permits 75 1,000 650 650 1,000 1,000 Fire Pit Permit 18,465 19,000 19,071 19,080 19,500 19,500 Hotel & Motel Permits 120 120 120 120 120 120 All Other Permits 1,320 1,000 309 500 1,000 1,000 PERMITS REVENUE 264,304 258,750 215,521 255,030 263,570 263,570 4,820 40 CITY OF NEENAH 2023 OPERATING BUDGET REVENUE DETAIL 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE WEIGHTS AND MEASURES FEES License Fees 25,805 25,520 26,990 26,990 27,000 27,000 WEIGHTS AND MEASURES FEES 25,805 25,520 26,990 26,990 27,000 27,000 1,480 GENERAL GOVERNMENT REVENUES Special Use Fees 1,200 800 800 1,200 1,200 1,200 Board of Appeals 250 250 0 250 500 500 Rezoning Deposits 1,200 600 2,000 2,400 1,600 1,600 Publication Fees 1,034 1,500 968 1,100 1,500 1,500 Real Property Status Fees 24,020 26,000 22,590 26,000 28,000 28,000 Cable TV Franchise Fee 230,014 240,000 119,278 240,000 245,000 245,000 Com Devel Document Sales 1,350 400 285 300 300 300 Site Plan Review Fee 1,906 1,000 1,963 2,000 1,800 1,800 Plat Review Fees/Annex 3,000 1,500 2,065 2,070 1,200 1,200 Project Plan Review Fees 600 900 750 900 900 900 Comp Plan/Map Amend 0 400 1,200 1,600 800 800 Property Record Maint Fee 11,600 12,000 9,000 10,000 12,000 12,000 Code Enforce Reinspect 11,075 4,000 13,825 17,000 15,000 15,000 Exempt Prop Filing Fees 45 590 610 610 600 600 GENERAL GOV'T REVENUES 287,294 289,940 175,334 305,430 310,400 310,400 20,460 SPECIAL CHARGES Snow Removal Charges 3,255 3,000 4,200 4,200 3,000 3,000 Weed Cutting Charges 6,303 5,000 3,140 5,000 5,000 5,000 SPECIAL CHARGES 9,558 8,000 7,340 9,200 8,000 8,000 0 PUBLIC LIBRARY Library Receipts 7,588 1,000 213 500 500 500 Coffee Sales 199 1,500 148 300 300 300 Bottled Beverages/Snacks 1,023 3,500 1,437 2,400 2,400 2,400 Copier/Printer Fees 6,876 12,000 7,403 10,000 10,000 10,000 Lost/Damaged Materials 4,591 5,000 3,566 5,000 5,000 5,000 P-Card Rebate 5,596 6,300 3,225 3,400 3,400 3,400 Winnebago County 856,638 866,140 649,570 866,140 885,450 885,450 Calumet County 23,297 24,000 26,321 26,330 29,560 29,560 Fond Du Lac County 1,590 1,500 2,176 2,180 2,050 2,050 Waushara County 967 900 1,124 1,130 830 830 Green Lake County 15 20 27 30 100 100 Collection Fee Charges 550 3,000 662 1,200 1,200 1,200 PUBLIC LIBRARY 908,930 924,860 695,872 918,610 940,790 940,790 15,930 PUBLIC SAFETY REVENUE Police Sundry Revenues 131 500 105 110 250 250 Fingerprints 1,891 2,000 1,130 1,500 2,000 2,000 Sch Dist Liaison Program 196,225 220,000 108,202 220,000 170,000 170,000 PUBLIC SAFETY REVENUE 198,247 222,500 109,437 221,610 172,250 172,250 (50,250) GENERAL GOV'T SERVICES Utility Billing/Finance 198,840 202,360 151,770 202,360 215,820 215,820 Water Utility/Finance Ser 65,890 69,490 52,118 69,490 72,550 72,550 Water Utility/HR & Safety 20,500 21,120 15,840 21,120 21,760 21,760 Water Utility/Legal &Adm. 29,570 30,460 22,845 30,460 31,380 31,380 Joint Fire/Finance Ser 25,750 26,500 19,875 26,500 27,750 27,750 Joint Fire/HR & Safety 60,000 65,000 48,750 65,000 70,000 70,000 Joint Fire/Fiber Lease 4,000 4,640 3,480 4,640 4,870 4,870 Muni Ct Bldg use/Menasha 3,690 3,800 3,800 3,800 3,990 3,990 GENERAL GOV'T SERVICES 408,240 423,370 318,478 423,370 448,120 448,120 24,750 41 CITY OF NEENAH 2023 OPERATING BUDGET REVENUE DETAIL 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE STREET & HIGHWAY REVENUE Misc Equipment Rental 777 1,000 599 600 1,000 1,000 Misc Service Revenue 10,506 7,000 16,525 18,000 7,500 7,500 Other S & H Receipts 985 600 2,410 2,500 800 800 Recoveries fm Damaged Prp 42,508 12,000 1,973 8,000 8,000 8,000 Sale of City Materials 50 50 0 50 50 50 Street Excavation Charges 54,048 45,000 47,493 47,500 45,000 45,000 Special Garbage Collectn 3,625 2,000 2,853 3,200 2,500 2,500 Commercial Dumpsters 62,756 60,000 52,937 67,000 69,000 69,000 Additional Cart Fee 2,857 3,000 5,301 5,350 5,300 5,300 STREET & HIGHWAY REVENUE 178,112 130,650 130,091 152,200 139,150 139,150 8,500 OAK HILL CEMETERY REVENUE Cemetery Misc. Revenue 16,250 20,000 22,860 22,860 20,000 20,000 Lot Sale Revenue 99,315 47,400 36,453 47,800 48,000 48,000 Transfer fm Perp Care-Int 29,962 18,000 22,185 30,000 25,000 25,000 Grave Openings 45,100 56,100 44,870 63,660 57,000 57,000 Foundation/Marker Charges 15,474 14,270 9,295 11,000 14,000 14,000 OAK HILL CEMETERY REVENUE 206,101 155,770 135,663 175,320 164,000 164,000 8,230 INTEREST INCOME Interest on Investments 239,771 400,000 184,931 400,000 550,000 550,000 Interest on Taxes 32,310 40,000 46,207 46,300 45,000 45,000 Interest Revl Fund Assmts 33,803 30,000 24,596 30,000 32,000 32,000 Personal Property I 125 1,000 294 300 200 200 INTEREST INCOME 306,009 471,000 256,028 476,600 627,200 627,200 156,200 FINES & FORFEITURES Neenah Court Bonds/Fines 4,023 7,000 2,463 4,500 5,000 5,000 Municipal Courts Fines 77,083 110,000 53,921 100,000 100,000 100,000 False Alarms 125 1,000 825 830 300 300 FINE & FORFEITURES 81,231 118,000 57,209 105,330 105,300 105,300 (12,700) PROPERTY DAMAGE RECOVERY City Hall 0 0 685 690 0 0 Police 0 0 5,722 5,730 0 0 Fire 2,706 0 3,529 3,530 0 0 Public Works 3,459 5,000 1,000 1,000 5,000 5,000 PROPERTY DAMAGE RECOVERY 6,165 5,000 10,936 10,950 5,000 5,000 0 REIMBURSEMENTS Workers Compensation 68,357 70,000 0 70,000 70,000 70,000 Emp Practices Liab Ins. 1,852 2,500 0 0 2,500 2,500 Local Governments 1,200 1,200 1,200 1,200 1,200 1,200 CVMIC Liability Dividend 23,769 25,000 28,015 28,020 25,000 25,000 P-Card Rebate 40,426 40,000 24,496 50,000 50,000 50,000 REIMBURSEMENTS 135,604 138,700 53,711 149,220 148,700 148,700 10,000 LEASE/RENTAL REVENUE Adm Bld Water Utility 10,890 11,220 8,415 11,220 11,780 11,780 City Garage Rentals 6,864 7,000 5,708 6,900 6,900 6,900 Communication Tower Rent 79,844 85,000 67,340 82,500 84,500 84,500 Dumpster Rental Agreement 3,365 2,240 2,550 2,550 2,400 2,400 Harrison St. Warehouse 370 370 0 370 370 370 Bird Scooters 0 0 942 1,000 1,500 1,500 LEASE/RENTAL REVENUE 101,333 105,830 84,955 104,540 107,450 107,450 1,620 42 CITY OF NEENAH 2023 OPERATING BUDGET REVENUE DETAIL 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE SALE OF CITY PROPERTIES Police 0 20,000 15,566 18,000 26,000 26,000 Public Works 2,191 37,500 23,500 25,000 40,000 40,000 Park & Rec. 0 0 0 0 2,000 2,000 Misc Sales of City Prop 15,000 10,000 0 10,000 0 0 SALE OF CITY PROPERTIES 17,191 67,500 39,066 53,000 68,000 68,000 500 OTHER REVENUE Commercial Dumpsters 139 400 144 200 200 200 Miscellaneous Revenue (1,415) 2,000 424 1,000 1,000 1,000 Special Reserves & Escrow 0 (5,000) 0 0 0 0 Sales Tax 14 (450) 0 (450) (180) (180) OTHER REVENUE (1,262) (3,050) 568 750 1,020 1,020 4,070 OTHER SPEC EVENTS-COMMUNITYFEST Vendor Fees 3,048 4,500 3,312 3,320 4,000 4,000 Contributions 13,000 13,000 13,000 13,000 13,000 13,000 OTHER SPEC EVENTS-COM. FEST 16,048 17,500 16,312 16,320 17,000 17,000 (500) GENERAL RECEIPTS-PARKS/REC Sun Shine Program 628 350 536 540 500 500 Work Permits 1,320 1,000 1,890 1,840 1,500 1,500 Work Permit State Payment (1,808) (1,100) (1,538) (1,540) (1,600) (1,600) Miscellaneous 0 0 550 550 300 300 Sales Tax Collections (13,531) (14,500) (12,343) (14,000) (14,500) (14,500) Sales Tax 83 80 81 90 90 90 GENERAL RECEIPTS-PARKS/REC (13,308) (14,170) (10,824) (12,520) (13,710) (13,710) 460 ADULT PROGRAM REVENUE Open Gym 399 400 108 400 400 400 Volleyball-Summr Team Fee 0 720 0 0 1,200 1,200 Tennis Instruction 3,853 800 1,200 1,200 1,000 1,000 Pickleball 270 1,500 5,139 5,140 4,500 4,500 ADULT PROGRAM REVENUE 4,522 3,420 6,447 6,740 7,100 7,100 3,680 CONTRACTED PROGRAM REVENUE Fitness 5,133 10,000 6,368 10,020 14,700 14,700 Sports Clinics 680 21,850 14,388 14,470 14,470 14,470 Contracted Youth Programs 39,352 25,300 34,651 34,660 30,000 30,000 CONTRACTED PROGRAM REVENUE 45,165 57,150 55,407 59,150 59,170 59,170 2,020 POOL & REC BLDG REVENUE Special Events 821 700 1,603 1,610 1,200 1,200 Taxable Concessions 49,340 45,000 50,122 50,130 52,000 52,000 Pool-Daily Receipts 57,748 60,000 61,189 61,190 60,000 60,000 Pool-Season Pass Receipts 55,473 55,000 48,489 48,550 70,000 70,000 Swim Lessons Receipts 41,632 50,000 44,224 44,230 66,700 66,700 Locker Rental 76 150 152 160 150 150 Over/Short (66) 0 141 150 0 0 POOL & REC BLDG REVENUE 205,024 210,850 205,920 206,020 250,050 250,050 39,200 43 CITY OF NEENAH 2023 OPERATING BUDGET REVENUE DETAIL 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE YOUTH PROGRAM REVENUE Archery 2,098 1,800 2,288 2,290 2,250 2,250 Crafts 96 0 506 510 0 0 Operation Recreation 105,977 107,000 118,681 118,720 120,000 120,000 Adventure 6,263 6,000 6,855 6,860 7,500 7,500 Filthy Fun Kids Run 5,188 6,670 5,080 5,080 6,000 6,000 Park Kart Mobile Recreati 0 0 500 500 0 0 Special Events 16,170 7,730 14,695 14,700 9,000 9,000 Tennis 10,744 11,000 11,312 13,940 14,000 14,000 Tennis-Accelerated 1,978 1,700 630 630 800 800 Tot Lot 2,370 2,400 2,901 2,910 3,030 3,030 TOT Sports 3,000 3,050 3,150 3,150 3,300 3,300 Children's Playtime 15,037 14,000 14,056 14,060 13,000 13,000 Start Smart 837 600 687 800 800 800 Sport Explorers 2,655 2,800 1,980 1,980 2,000 2,000 Op Rec Jr. 0 0 0 0 35,000 35,000 YOUTH PROGRAM REV 172,413 164,750 183,321 186,130 216,680 216,680 51,930 OTHER PARKS & REC REVENUE Doty Cabin 25 300 557 560 350 350 Ice-Rink Taxable Concess 0 150 14 20 150 150 Community Band 0 1,000 800 800 1,000 1,000 OTHER PARKS & REC REVENUE 25 1,450 1,371 1,380 1,500 1,500 50 RIVERSIDE PLAYERS Riverside Tickets 12,065 30,000 26,135 26,170 30,000 30,000 Other Revenues 1,200 1,500 860 860 1,500 1,500 Taxable Concessions 1,023 2,400 2,380 2,380 2,400 2,400 RIVERSIDE PLAYERS 14,288 33,900 29,375 29,410 33,900 33,900 0 PARKS REVENUE Facility Leases 25,841 18,000 7,185 19,000 20,000 20,000 Facility User Fees 3,540 2,000 571 2,000 2,000 2,000 Rentals - Green Park 1,282 620 1,485 1,490 1,000 1,000 Rentals - Memorial Park 5,692 6,300 6,492 6,500 6,300 6,300 Rentals - Gazebo 325 700 575 600 700 700 Rentals - Riverside Park 3,821 4,000 4,714 4,720 4,500 4,500 Rentals - Washington Park 5,295 7,000 11,310 11,310 7,500 7,500 Rentals -Whiting Boathse 19,882 25,500 32,301 32,310 27,000 27,000 Rentals - Southview Park 75 30 30 30 30 30 Rentals -Memorial Pk Open 360 300 170 240 300 300 Rental-Shattuck BoatStall 9,870 10,000 8,920 8,920 9,000 9,000 Rentals - Doty Park 1,265 1,400 1,315 1,320 1,200 1,200 Rental - Great Northern 400 300 460 460 300 300 Rentals - Douglas Park 30 30 0 0 0 0 Rentals-Memorial LG Room 9,741 11,000 14,745 14,750 12,000 12,000 Rental-Memorial SM Room 1,404 1,000 580 750 750 750 Herb & Dolly Smith Park 0 0 25 30 0 0 Boat Launch User Fees 23,811 25,000 23,347 25,000 25,000 25,000 Boat Wash Fees 796 1,200 990 990 800 800 PARKS REVENUE 113,430 114,380 115,215 130,420 118,380 118,380 4,000 44 CITY OF NEENAH 2023 OPERATING BUDGET REVENUE DETAIL 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE FUND TRANSFERS ARPA-Public Safety 0 1,300,000 975,000 1,300,000 1,365,000 1,378,000 ARPA-One Time Exp 0 0 0 0 0 225,000 CIP Projects-Engineering 0 0 0 0 0 250,000 Benefit Accrual Fund 265,000 0 0 0 0 0 Information Systems 160,000 0 0 0 0 0 Parking Fund 136,720 0 0 0 0 0 Sewer Fd Maintenance 334,900 351,650 263,738 351,650 369,230 372,750 Sewer Fd Admin 582,710 611,850 458,888 611,850 642,440 648,560 Storm Water Management 452,610 475,240 356,430 475,240 499,000 503,750 Cemetery Perp Care 5,000 0 0 0 0 0 Dial-A-Ride 5,000 0 0 0 0 0 Compost 5,000 0 0 0 0 0 Industrial Devel Fund 5,000 0 0 0 0 0 TIF #11 40,000 42,000 31,500 42,000 44,100 44,520 Transfer from TIF #12 0 42,000 0 42,000 44,100 44,520 TIF #5 Administrative Chg 80,000 84,000 63,000 84,000 88,200 89,040 TIF #6 Administrative Chg 60,000 63,000 47,250 63,000 66,150 66,780 Transfer From TIF # 7 120,000 126,000 94,500 126,000 132,300 133,560 TIF #8 Administrative Chg 120,000 126,000 94,500 126,000 132,300 133,560 TIF #8 Interest 3,718 15,000 8,207 15,000 17,250 17,250 TIF #9 Administrative Chg 80,000 84,000 63,000 84,000 88,200 89,060 TIF # 10 40,000 42,000 31,500 42,000 44,100 44,520 Recycling 30,000 0 0 0 0 0 Housing Fund 35,000 35,000 26,250 35,000 35,000 35,000 CDBG Funds 23,135 25,000 0 25,000 25,000 25,000 CDBG COVID Program 0 14,280 0 14,280 14,280 14,280 Preparedness Grant 10,000 0 0 0 0 0 Joint Municipal Court 195 1,000 462 1,000 1,000 1,000 Alliant Energy PILOT Fund 247,267 0 0 0 0 0 Developer Land Sales Fund 100,000 0 0 0 0 0 FUND TRANSFERS 2,941,255 3,438,020 2,514,225 3,438,020 3,607,650 4,116,150 678,130 TOTAL REVENUES BEFORE APPLICATION OF FUND BALANCE 25,720,454 26,824,590 21,954,415 26,815,530 27,396,440 28,245,280 1,420,690 UNASSIGNED FUND BALANCE 0 100,000 0 100,000 0 135,000 ASSIGNED FUND BALANCE 0 107,430 0 107,430 0 0 LIBRARY FUND BALANCE 0 25,000 0 25,000 0 10,000 APPLICATION OF FUND BALANCE 0 232,430 0 232,430 0 145,000 (87,430) TOTAL REVENUES 25,720,454 27,057,020 21,954,415 27,047,960 27,396,440 28,390,280 1,333,260 Percent Budget Change 4.93% 45 F:\LEGISLATION\Fee Schedule\Fees Schedule UPdated through Dec 1 2021 Res.2021-19.docx Page 1 of 13 FEES FOR SERVICES SCHEDULE Res. No. 7185 adopted April 5, 2006 effective with the new Code of Ordinances of the City of Neenah, May 1, 2006. This document contains updated fee information through December 1, 2021, Resolution No. 2021-19: FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE GENERAL FEES Notary Service No Charge §137.01(9) Res. No. 7170 Copies/Open Records Requests 2¢ per page §19.35(3) Res. No. 7170 Digital to Physical Record/Other Media Actual Cost Materials/Reproduction §19.35(3)(a) Res. No. 7170 Maps Actual Cost of Reproduction §19.35(3)(a) Res. No. 7170 Mail & Shipping of Records Request Prepayment of Records Request Actual Cost of Mailing Cost of reproduction Only if total charge exceeds $5 §19.35(3)(d) §19.35(3)(f) Res. No. 7170 Res. No. 7170 Cost to Locate Records $25.00/hr If locate cost exceeds $50 §19.35(3)(c) Res. No. 7170 CLERK LICENSES Liquor Class A Malt $200 Annual – expires 6/30 (pro-rated) §125.25(4) Ord. No. 1234 Class A Liquor $400 Annual – expires 6/30 (pro-rated) §125.51(2)(d) Ord. No. 1234 Class B Malt $100 Annual – expires 6/30 (pro-rated) §125.26(4) Ord. No. 1234 Class B Liquor $350 Annual – expires 6/30 (pro-rated) §125.51(3)(e) Ord. No. 1234 Reserve Class B $10,000 One time Initial fee (plus annual Class B fee) §125.51(3)(e)(2) Ord. No. 1234 Class B (wine only) Winery $350 Annual – expires 6/30 (pro-rated) §125.51 Res. No. 2015-34 Class C Wine $100 Annual – expires 6/30 (pro-rated) §125.51 Ord. No. 1234 Provisional Class B $15 One time fee §125.185(3) Ord No. 1234 Temp Class B (Picnic) $10 Per event §125.51(10) Ord. No. 1234 Temporary Extension of Licensed Premise Publication Fee-renewal $10 $22 Per Day Annual due 4/15 §125.10 §125.04(3)(g) Ord. No. 2019-15 Code Sec. 4-106 Res. No. 2019-15 ----------------- Publication Fee-new app $65 Initial – due upon application §125.04(3)(g) Res. No. 7309 Change of Agent $10 Due upon application §125.04(6)(b) ----------------- Late Fee – April 15 filing deadline for renewals expiring 6/30 $50 Per Year Res. No. 2019-17 Code Sec. 4-65(m) Late Fee – beginning June 15 filing deadline for renewals expiring 6/30 $20 Per Day Res. No. 2019-17 Code Sec. 4-65(f) Beverage Operator $60 Two year license – expires 6/30 Includes fee for picture §125.17(1) Ord. No. 1234 Ord. No. 1345 increase to $60 effective 1/1/2007 Duplicate Beverage Operator $10 Per license §125.17 ----------------- Temporary Beverage Operator $10 Per event §125.17(4) Ord. No. 1234 Provisional Beverage Operator $15 Per license §125.185 Ord. No. 1234 Misc. Licenses Cigarette $100 Annual – expires 6/30 §134.65(2)(b) Ord. No. 1234 Amusement Device $40/machine Annual – expires 6/30 Code §4-172 Res. No. 2013-37 Dance Hall $25 Annual – expires 6/30 §59.56(12)(b) Ord. No. 858 Pawnbrokers License $210 Annual – expires 12/31 §134.71 Code Section 4-64 46 Page 2 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Res. No. 7238 Secondhand Article Dealers $80.00 Annual – expires 12/31 §134.71 Code Sec. 4-64 Res No 7238 Secondhand Jeweler Dealers $80.00 Annual – expires 12/31 §134.71 Code Sec. 4-64 Res No 7238 Taxi Cab 1st Taxi each add’l $50 yearly fee $0 No fee, Report Vehicle by VIN Annual – expires 6/30 Annual – expires 6/30 §349.24 §349.24 Ord. No. 1223 / Res. 2019-09 Ord. No. 1223 / Res 2019-09 Escort License or Registration $500 Annual – expires 6/30 Code Sec. 4-65 Ord. No. 2014-9 Res. No. 2014-10 Escort Service Licenses $500 Annual – expires 6/30 Ord. No. 2014-9 Res. No. 2014-10 PERMITS Blasting No Charge Per Project Code Sec. 11-119 Carnival/Circus $25 Per day Ord. No. 369 Christmas Tree Lot $25 Annual – Expires 12/26 Ord. No. 858 Fireworks Stand $25 Annual – Expires 7/5 Ord. No. 963 Open Burning $17 Annual – exp 12/31 Res. No. 2021-19 Street Use Permits $75 except the fee for school sponsored events shall be $0 Per event – plus costs per code Ord. No. 858 Res. No. 7353 Res. No. 2011-7 Res. No. 2011-25 Sec. 14-129(e) & (f) Solicitor Permit – New $25 1st Year – Expires 12/31 §59.55 Ord. No. 858 Solicitor Permit - renewal $15 Annually – Expires 12/31 §59.55 Ord. No. 858 Mobile Food Vendor $100 Per Mobile Food Vendor vehicle or cart Sec. 4-353(a) BID Surcharge $50 Per Mobile Food Vendor or Transient Merchant located in the BID District Sec. 4-64 & 4-353(a) Wrestling/Boxing $50 per wrestling event plus cost for providing two supervisors, who shall have police authority for the wrestling match. Estimated cost $50- 100 per hour per officer. Event §444.02 Ord. No. 980 Vol IV Res. No. 7309 MISC. FEES Voter Registration Certificate $5 Ord. No. 858 Voter Registration Certificate $2 Seniors – over age 65 Ord. No. 858 Voter Registration List $25.00 plus $5 per 1,000 voters Includes Voter History §6.36(6) Set by State Elections Board Res. No. 7242 INFORMATION SYSTEMS ASSESSMENT DEPT: Reports (Hard Copies) 47 Page 3 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Street Listing $35.00 Commercial Listing $35.00 Personal Property Labels $25.00 Alpha Property Listing By Owner $35.00 Alpha Property Listing By Street Name $35.00 Both Property Listings $60.00 Assessment Workbook $100.00 Both Property Listing and Workbook $150.00 Vacant Land Listing $20.00 Multi-Unit Listing 2 Units & Up $35.00 4 Units & Up $20.00 Files (emailed) Assessment Roll $50.00 Assessment Roll Legal Description Tax Roll Zoning Mailing Addresses $30.00 Personal Property Labels $25.00 FINANCE: Tax Roll $50.00 COMMUNITY DEVELOPMENT WEIGHTS AND MEASURES Annual Permit Processing Fee $50 Annual § 98.04 Res. No. 2021-19 Scales 0 to 30 lbs. $30 (per unit) Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Scales 31 to 1000 lbs $40 (per unit) Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Weight Sets $10 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Follow-up Inspection Fee (1st) $100 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Follow-up Inspection Fee (2nd) $200 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Penalty Nonregistered Device Fee x 2 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Timing Devices $10 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Meters (Taxi) $50 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 48 Page 4 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Electric Pill Counters $10 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Gas Pumps (Retail) $40 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 HS Pumps (Diesel) $55 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Vehicle Tank/Bulk Plant Meter $100 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Linear (Fabric, Wire, Rope Meters) $10 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Farmer’s Market Annual Fee (includes 7 or more devices) $150 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Scanners 1 to 3 scanners (total) 4 or more (total) $75 $130 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Aluminum Can Recycle Machine $100 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Late Payment Fee $100 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Misc. Specialized Devices $50/Hour Annual § 98.04§ATCP 92.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 PLUMBING Plumbing Code New Plumbing: 1 & 2 Family $50 + $0.03 sq ft all areas If no square footage available – base on fixture count: $8 per fixture (Minimum $30) Ch. 21, Art. V Res. No. 2017-04 New Plumbing: Multi-family $50 + $0.05 sq ft all areas If no square footage available – base on fixture count: $8 per fixture (Minimum $30) Ch. 21, Art. V Res. No. 2017-04 New Plumbing: Commercial/Industrial $50 + $0.08 per sq ft for first 5,000 sq ft and $0.02 per sq ft over 5,000 sq ft If no square footage available – base on fixture count: $8 per fixture (Minimum $50) Ch. 21, Art. V Res. No. 2017-04 New/replacement Sanitary Sewer, Strom Sewer, or Water Services Lateral: Residential New: $100 Replacement: $50 Ch. 21, Art. V Res. No. 2017-04 New/replacement Sanitary Sewer, Strom Sewer, or Water Services Lateral: Commercial Commercial: $50 + $10 per inch diameter Ch. 21, Art. V Res. No. 2017-04 Repair of Building Drain, Sanitary Sewer Lateral, Storm Sewer Lateral or Water Service $25 Ch. 21, Art. V Res. No. 2011-17 Repipe Basement $25 Ch. 21, Art. V Res. No. 2011-17 Cap Sewer $25 Ch. 21, Art. V Res. No. 2011-17 Well License Renewal $30 Ch. 21, Art. V Res. No. 2017-04 49 Page 5 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Replacement Water Heater $30 Minimum permit fee $30 or $8 per fixture if water Heater is included as part of the plumbing project Ch. 21, Art. V Res. No. 2017-04 ELECTRICAL Electrical Code New Electrical: 1 &2 Family and additions $50 + $0.03 sq ft all areas If no square footage available: $$30 for all work between $1 and $300 in cost $30 + $5/$100 for all work between $301 - $1,000 in cost $65 + $12/$1,000 for all work between $1001 - $10,000 in cost $173 + $3/$1,000 for all work between $10,001 - $100,000 in cost $443 + $1/$1,000 for all work over $100,000 in cost Ch. 21, Art. III Res. No. 2017-04 New Electrical: Multi-family and additions $50 + $0.05 sq ft all areas If no square footage available: $$30 for all work between $1 and $300 in cost $30 + $5/$100 for all work between $301 - $1,000 in cost $65 + $12/$1,000 for all work between $1001 - $10,000 in cost $173 + $3/$1,000 for all work between $10,001 - $100,000 in cost $443 + $1/$1,000 for all work over $100,000 in cost Ch. 21, Art. III Res. No. 2017-04 New Electrical: Commercial/Industrial and additions $50 + $0.08 per sq ft for first 5,000 sq ft and $0.02 per sq ft over 5,000 sq ft If no square footage available: $$30 for all work between $1 and $300 in cost $30 + $5/$100 for all work between $301 - $1,000 in cost $65 + $12/$1,000 for all work between $1001 - $10,000 in cost $173 + $3/$1,000 for all work between $10,001 - $100,000 in cost $443 + $1/$1,000 for all work over $100,000 in cost Ch. 21, Art. III Res. No. 2017-04 Electrical Service $50 + $10 per 100 amp Ch. 21, Art. III Res. No. 2017-04 BUILDING Building Code New Construction: Residential/Duplex/Condo $100 + $0.18 per sq ft all areas Minimum $200 Ch. 21, Art. II Res. No. 2017-04 New Construction: Multi-family $100 + $0.25 per sq ft all areas Minimum $200 Ch. 21, Art. II Res. No. 2017-04 New Construction: Commercial/Industrial $100 + $0.20 per sq ft all areas Minimum $200 Ch. 21, Art. II Res. No. 2017-04 New Construction: Community Facility $100 + $0.20 per sq ft all areas Minimum $200 Ch. 21, Art. II Res. No. 2017-04 New Construction: Garage $10 + $0.10 per sq ft Minimum $50 Ch. 21, Art. II Res. No. 2017-04 New Construction: Residential: Accessory Building (small sheds, decks, gazebos) $30 Over 24” above grade Ch. 21, Art. II Res. No. 2017-04 New Construction: Commercial: Accessory Building (small sheds, decks, gazebos) $60 Ch. 21, Art. II Res. No. 2017-04 Addition and Remodel: 1 & 2 Family $10 + $0.10 per sq ft Minimum $50 If no square footage available, based on project cost: Ch. 21, Art. II Res. No. 2017-04 50 Page 6 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE $50 + $5 per $1000 for work between $1 and $5,000 in cost $60 + $2.50 per $1,000 for work over $5,000 in cost (minimum cost of $50 still applies) Addition and Remodel: Multi-family $100 + $0.20 per sq ft all areas Minimum $200 If no square footage available, based on project cost: $35 + $5 per $1000 for work between $1 and $5,000 in cost $60 + $2.50 per $1,000 for work over $5,000 in cost (minimum cost of $200 still applies) Ch. 21, Art. II Res. No. 2017-04 Addition and Remodel: Commercial/Industrial $100 + $0.20 per sq ft all areas Minimum $200 If no square footage available, based on project cost: $35 + $5 per $1000 for work between $1 and $5,000 in cost $60 + $2.50 per $1,000 for work over $5,000 in cost (minimum cost of $200 still applies) Ch. 21, Art. II Res. No. 2017-04 Addition and Remodel: Community Facility Minimum $200 If no square footage available: $35 + $5 per $1000 for work between $1 and $5,000 in cost $60 + $2.50 per $1,000 for work over $5,000 in cost (minimum cost of $200 still applies) Ch. 21, Art. II Res. No. 2017-04 Addition and Remodel: Garage $10 + $0.10 per sq ft Minimum $50 Ch. 21, Art. II Res. No. 2017-04 HEATING, VENTILATION & AC Mechanical Code Fireplaces/Stove- wood or gas/garage heaters installation $30 Ch. 21, Div. IV Res. No. 2017-04 1 & 2 Family and additions $50 + $0.03 sq ft all areas If no square footage available, based on project cost: $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 Multi-family and additions $50 + $0.05 sq ft all areas If no square footage available, based on project cost: $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 Commercial/Industrial and additions $50 + $0.08 per sq ft If no square footage available, based on project cost: $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 Replacement 1 & 2 Family $50 for first piece + $10 each add'l piece (per dwelling unit) If no square footage available, based on project cost: $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 Replacement Commercial/Industrial $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 51 Page 7 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE MISCELLANEOUS PERMIT FEES Building Code Apiary Registration Fee $30.00 Per Apiary Sec. 3-41(c) Res. No. 2017-14 Building Inspections Re-inspection Fee $75 Res. No. 2021-19 Code Enforcement Re-inspection Fees $50 – 2nd notice $100 – 3rd notice $100 – 4th notice etc. Res. No. 2021-19 Commercial Plan Review Building Plan HVAC $125 $125 Ch. 21, Div. II Res. No. 2011-17 Ch. 21, Div. II Res. No. 2011-17 Demolition: Garage/Shed $30 plus bond $500 Bond/Check for building <25,000 cu. Ft. Ch. 21, Div. II $1,000 Bond/Check for building 25,000-50,000 cu. Ft. Res. No. 2017-04 $2,000 Bond/Check for building over 50,000 cu. Ft. Demolition: Residential $100 plus bond $500 Bond/Check for building <25,000 cu. Ft. Ch. 21, Div. II $1,000 Bond/Check for building 25,000-50,000 cu. Ft. Res. No. 2017-04 $2,000 Bond/Check for building over 50,000 cu. Ft. Demolition: Commercial/Industrial $200 plus bond $500 Bond/Check for building <25,000 cu. Ft. Ch. 21, Div. II $1,000 Bond/Check for building 25,000-50,000 cu. Ft. Res. No. 2017-04 $2,000 Bond/Check for building over 50,000 cu. Ft. Erosion Control Residential $175 Ch. 22, Art. IV Res. 7309 Res. No. 2017-04 Erosion Control Commercial Industrial Community Facility $300 per acre Ch. 22, Art. IV Res. No. 2017-04 Fence: Residential $20 Ch. 21, Div. II Res. No. 2017-04 Fence: Commercial $50 Ch. 21, Div. II Res. No. 2017-04 Foundation Repair $40 Ch. 21, Div. II Res. No. 2017-04 Mobile Home Park $100 Ch. 21, Div. II Res. No. 2011-17 Moving Permit $200 plus bond $10,000-$25,000 bond and insurance required Res. No. 2017-04 Newspaper Vending Machines Permit $25 Initial Fee; Permit must be renewed yearly at no charge and expires December 31st Res. 7292 Code §14-146 Res. No. 2011-17 Parking Lot $200 Ch. 21, Div. II Res. No. 2017-04 Pools – Above Ground $30 Ch. 21, Div. II Res. No. 2017-04 Pools – In Ground $100 Ch. 21, Div. II Res. No. 2017-04 Sandwich Board Signs $25 Annual – expires March 31st Code Sec 4-29 Res. No. 2017-04 Signs – Wall Signs $75 Res. No. 2021-19 Signs – Pole/ground Signs $125 Res. No. 2021-19 Accessory Use (Solar, Wind, etc.) $10 per KW-PV 450 – Geo or HW Res. No. 2017-04 52 Page 8 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE (Minimum $30) Street Furniture $15 Annual Ch. 14, Art. VII Res. No. 7367 Res. No. 2011-17 LICENSE RENEWALS Heating – Warm Air $20 Heating – Hot Water $20 Heating – Steam $20 PLANNING & ZONING FEES Zoning Code Rezoning Application $400 Per Application Ch. 26/Res. No. 2017-21 Variance Application $250 Per Application Ch. 26/Res. No. 2017-21 Special Use Application $400 Per Application Ch. 26/Res. No. 2017-21 Annexation Review $400 Per Review Ch. 26/Res. No. 2017-21 Site Plan Review (Minor) $150 Per Review Ch. 26/Res. No. 2017-21 Site Plan Review (Major) $300 Per Review Ch. 26/Res. No. 2017-21 Site Plan Review (Telecommunication Tower) $3,000 Per Review Ch. 26/Res. No. 2017-21 Site Plan Review (Landscape Plan) NA Per Review Ch. 26/Res. No. 2017-21 Certified Survey Map Review $125 Per Map Res. No. 2021-19 Extraterritorial CSM $125 Per Review Res. No. 2021-19 Preliminary Plat Review $150 + $35/lot Per Review Ch. 26/Res. No. 2017-21 Final Plat Review $100+$10/lot Per Map Res. No. 2021-19 Official Street Map Amendment $400 Per Map Ch. 26/Res. No. 2017-21 P.D.D. Review $500 Per Approval Ch. 26/Res. No. 2017-21 Tourist Housing Permit $50 no annual fee Per License Ch. 26/Res. No. 2017-21 Home Occupational License $50 Per License Ch. 26/Res. No. 2017-21 Rooming House License (Annual) $50 Ch. 26/Res. No. 2017-21 Flood Plain Permits: Per Permit Ch. 26/Res. No. 2017-21 Land Use Permit – Residential $50 Per Permit Ch. 26/Res. No. 2017-21 Land Use Permit – Commercial $100 Per Application Ch. 26/Res. No. 2017-21 Map Amendment Application $200 Per Letter Ch. 26/Res. No. 2017-21 Waiver Letter $25 Per Approval Ch. 26/Res. No. 2017-21 53 Page 9 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Project Plan Approval $300 Per Approval Ch. 26/Res. No. 2017-21 PDD Review/Master Plan Approval $500 Per Approval Ch. 26/Res. No. 2017-21 Comprehensive Plan Amendment $400 Per Amendment Res. No. 2021-19 Zoning Verification/Research (Standard) $25 Per Verification (Standard) Ch. 26/Res. No. 2017-21 Zoning Verification/Research (Enhanced) $100 Per Verification (Enhanced) Ch. 26/Res. No. 2017-21 DOCUMENT SALES Zoning Code $3 §19.35 Res. No. 7170 Building Code $3 §19.35 Res. No. 7170 Other Codes $2 §19.35 Res. No. 7170 Comp Plan $10 §19.35 Res. No. 7170 Maps Res. No. 7170 1” = 1.000’ or basemap 50¢ §19.35 Res. No. 7170 1” = 500’ map $2.25 §19.35 Res. No. 7170 Any Topo map $1.25 §19.35 Res. No. 7170 Other maps 15¢/sq ft §19.35 Res. No. 7170 Photocopies Res. No. 7170 Single Sheet 25¢ §19.35 Res. No. 7170 Multiple Sheets 25¢ plus 15¢ per sheet §19.35 Res. No. 7170 Color Copies $2 per 11x17 §19.35 Res. No. 7170 FINANCE LICENSES Cat (if spayed or neutered) $8 Annual Res. No. 2021-19 Cat (if not spayed or neutered) $13 Annual Res. No. 2021-19 Dog (if spayed or neutered) $8 Annual Res. No. 2021-19 Dog (if not spayed or neutered) $13 Annual Res. No. 2021-19 Late Fee – dog/cat $5 Annual After 3/31 (license fee plus a $5 state imposed fee) Res. No. 7309 Dangerous Animal License $50 Per Dangerous Animal Sec. 3-16(b)(3) PERMITS Fire Permit $17 Annual Res. No. 2021-19 Parking – Day Pass Tier 1 $2 Daily (Permit Locations) Res. No. 2017-11 Parking – Day Pass Tier 2 $4 Daily (3 Hour & 4 Hour Locations) Res. No. 2017-11 Parking – Tier 1 $22 Monthly (All Permit Locations Unless Otherwise Noted) Res. No. 2017-05 Parking – Tier 2 $34 Monthly (Marketplace Lot) Res. No. 2017-05 Real Estate Status Report $40 $60 Per Report – normal turn around Per Report - Rush Res. No. 2021-19 Special Assessment Installment Plan 3% Annual Rate §66.0715 Code Sec. 13-2 Council Motion 03/16/22 FIRE Fire Code Petroleum Tank Installation Permit $100 $50 $1,700 First Tank Each Additional Tank Maximum Fee Ch. 7 Ch. 7 Ch. 7 54 Page 10 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Petroleum Tank Closure Permit $20 $80 Per 1,000 Gallon Tank Capacity, $240 maximum Minimum Fee Ch. 7 Ch. 7 Fire Protection Permit (Sprinkler Permit) Any Underground Main $75 Ch. 7 Any Above Ground Piping (20+ Heads) $75 Including Additions Ch. 7 Each Riser $25 Ch. 7 Each Floor Above the First Floor $25 Ch. 7 Re-inspection Fee Smoke Detector Installation $100 $30 Per inspection starting with the 2nd inspection Per Detector Sec. 7-34 Res. No. 2013-34 §101.14 & §101.145 HEALTH July 2012 Consolidated with Winnebago County Health Department. All Health related fees were removed from the City of Neenah Fee Schedule. WEIGHTS AND MEASURES were moved under the jurisdiction of the Community Development Department (see above). LIBRARY Fees are established by the Library Board PARK & RECREATION Fees are established by the Park & Recreation Commission and maintained by the Department POLICE Fingerprints Res. No. 7170 Child ID No Charge §19.35(3)(e) Res. No. 7170 Fingerprinting for Employment Neenah Resident No Charge §19.35(3)(e) Res. No. 7170 Non-Resident $10.00 §19.35(3)(a) Res. No. 7170 Probation & Parole Registration No Charge §19.35(3)(e) Res. No. 7170 Sex Offender Registration No Charge §19.35(3)(e) Res. No. 7170 Photocopy Charges Photograph Reprints 50¢ §19.35(3)(a) Res. No. 7170 Digital Reprints $1.00/sheet $2.00/glossy sheet Photograph for ID $5.00 Accident Reports 11 x 17 – Double Sided $1.00 §19.35(3)(a) Res. No. 7170 Res. No. 7309 8-1/2 x 11 – Double Sided 50¢ §19.35(3)(a) Res. No. 7170 §19.35(3)(a) Res. No. 7170 Incident Reports §19.35(3)(a) Res. No. 7170 1st Page 25¢ §19.35(3)(a) Res. No. 7170 Additional Pages 15¢ §19.35(3)(a) Res. No. 7170 §19.35(3)(a) Res. No. 7170 1 Page 25¢ §19.35(3)(a) Res. No. 7170 2 Pages 40¢ §19.35(3)(a) Res. No. 7170 3 Pages 55¢ §19.35(3)(a) Res. No. 7170 4 Pages 70¢ §19.35(3)(a) Res. No. 7170 5 Pages 85¢ §19.35(3)(a) Res. No. 7170 6 Pages $1.00 §19.35(3)(a) Res. No. 7170 7 Pages $1.15 §19.35(3)(a) Res. No. 7170 8 Pages $1.30 §19.35(3)(a) Res. No. 7170 9 Pages $1.45 §19.35(3)(a) Res. No. 7170 10 Pages $1.60 §19.35(3)(a) Res. No. 7170 Other Charges 55 Page 11 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Video (VHS or CD) Actual Cost of Tape (estimated at $10.00) §19.35(3)(a) Res. No. 7170 Res. No. 7309 Audio Cassette Actual Cost of Tape (Estimated at $5.00) §19.35(3)(a) Res. No. 7170 Res. No. 7309 PUBLIC WORKS AUTOMATED COLLECTION CART FEES Change cart size (Existing Property Owner) $25.00 per cart Each Ch 12, Res 2019-06 Additional Recycling Cart (Residential) $25.00 per cart Annual Ch 12, Res 2019-06 Additional Refuse Cart (Residential) $185.00 per cart Annual Ch 12, Res 2019-06 NEW DEVELOPMENT Oversize Sanitary Interceptor Sewer Fee $1,000.00 Acre Code §17-107 Public Storm Water Infrastructure $5,000.00 Acre Code §13-7 Carpenter Tree Fund $100.00-150.00 Lot Res. No. 7309 Stormwater Management, Erosion Control, Erosion Plan Review and Inspection, Residential $200.00 Subdivision plus $150/lot Ch. 22, Art. IV Res. No. 7309 Erosion Plan Review and Inspection, Commercial, Industrial $275 Up to one acre, $200 for each additional acre Ch. 22, Art. IV Res. No. 7309 Post Construction Storm Water Plan Review and Inspection $500 Up to one acre, $200 per additional acre Ch. 22, Art. IV Res. No. 7309 Storm Water Utility Credit Review $200 Per Credit Application Ch. 17, Div. 2 Res. No. 7309 ENGINEERING DESIGN & INSPECTION (RECONSTRUCTION) Street Reconstruction Hourly Rate Included in Assessment Rate Sanitary Sewer and Storm Sewer Repair and Replacement Charged to Utilities GARAGE SERVICES (EQUIPMENT ONLY) (MULTIPLY HOURLY RATE X 1-1/2 FOR "NON-CITY" WORK) Grader $55.00 Hour Vac-All $55.00 Hour Street Sweeper $70.00 Hour Sewer Jet Machine $70.00 Hour Boom Truck $45.00 Hour Rubber Tire Roller $35.00 Hour Front End Loader $55.00 Hour Flusher $35.00 Hour Refuse Trucks $45.00 Hour 5 Yard Dump Truck $35.00 Hour 10 Yard Dump Truck $40.00 Hour One Ton Dump Truck $25.00 Hour Air Compressor $25.00 Hour Chipper $25.00 Hour Tractor with Mower $30.00 Hour Tractor or Jeep with Snowplow $30.00 Hour 4 Inch Pump $20.00 Hour Under 4 Inch Pump $15.00 Hour Flat Bed Trailer $15.00 Hour 56 Page 12 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Pickup Truck $15.00 Hour Chain Saw $12.50 Hour Loader with Blower $75.00 Hour Mower-Weed Eater $10.00 Hour Bobcat Loader $30.00 Hour Milling Machine and Bobcat $40.00 Hour Park Loader (590) $35.00 Hour Backhoe $35.00 Hour Utility Cart $10.00 Hour CITY OF NEENAH GARAGE SERVICES (GENERAL) (LABOR & EQUIPMENT) Grass & Weed Removal (1 hr minimum charge) $80.00 Hour + $25 Admin. Fee Special Collections (1 hr minimum charge) $80.00 Hour + $25 Admin. Fee Res. No. 7309 Snow Removal (1 hr minimum charge) $80.00 Hour + $25 Admin. Fee GENERAL LABOR ("NON-CITY" WORK) Actual Hourly Rate x 1-1/2 plus 70% Admin., Fringe Benefits, Overhead MECHANIC LABOR TO ENTERPRISE FUNDS & UTILITIES Small Equipment $68.00 Hour Res. No. 7309 Medium Equipment $79.00 Hour Res. No. 7309 Large Equipment $88.00 Hour Res. No. 7309 MISCELLANEOUS PERMIT FEES Natural Lawn Application Fee $25.00 Per Event Ord. No. 1389 Sec. 10-5(c)(1) Res. No. 7334 Application for Appeal - Natural Lawn Revocation $25.00 Per Event Ord. No. 1389 Sec. 10-35(d)(f) Res. No. 7334 Bond for Due Process Hearing - Lawn Declared Public Nuisance $25.00 Per Event Ord. No. 1389 Sec. 10-36(f)(2) Res. No. 7334 STREET / RIGHT OF WAY EXCAVATION PERMIT Administration Fee $200.00 Each Ch. 14, Div. II Res. No. 7309 2018 2019 2020 2021 2022 4" or 6" Sidewalk or Apron (Incl. Colored) $11.50 $12.00 $12.50 $13.00 $13.50 Sq. Ft. Ch. 14, Div II, Res.2017-33 Curb and Gutter $58.00 $60.00 $62.00 $64.00 $66.00 Lin. Ft. Ch. 14, Div II, Res.2017-33 Concrete Pavement - Final Patch $16.00 $16.50 $17.00 $17.50 $18.00 Sq. Ft. Ch. 14, Div II, Res.2017-33 Asphalt Pavement/Oil & Chip - Final Patch $12.00 $12.50 $13.00 $13.50 $14.00 Sq. Ft. Ch. 14, Div II, Res.2017-33 Terrace or Grass Turf Area $2.10 $2.20 $2.30 $2.40 $2.50 Sq. Ft. Ch. 14, Div II, Res.2017-33 2018-2022 Street Degradation Base Fee $4.00 Sq. Ft. Ch. 14, Div II, Res.2017-33 Permit Fee $200.00 Each Ch. 14, Div II, Res.2017-33 57 Page 13 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE New Gas Service/Abandon/Maintenance $50.00 Each Ch. 14, Div II, Res.2017-33 Curb Cut $50.00 Each Ch. 14, Div II, Res.2017-33 Tunnel/Bore/Directional Bore $.50 Lin. Ft. Ch. 14, Div II, Res.2017-33 New Poles/Guywires/Sm Peds/Boxes $30.00 Each Ch. 14, Div II, Res.2017-33 New Overhead Wires $.15 Lin. Ft. Ch. 14, Div II, Res.2017-33 New or Repl Manholes/Handholes $75.00 Each Ch. 14, Div II, Res.2017-33 Large Cabinets/Peds/Huts/Vaults/VRADs $200.00 Each Ch. 14, Div II, Res.2017-33 Trees $300.00 Each Ch. 14, Div II, Res.2017-33 Marker Post/Post Mounted Signs $5.00 Each Ch. 14, Div II, Res.2017-33 Failure to Obtain Permit $200.00 Each Ch. 14, Div II, Res.2017-33 STREET / RIGHT OF WAY EXCAVATION PERMIT – LARGE SCALE PROJECT Monitoring/Inspection Actual Cost – Total Estimate Held in Escrow at Start of Project Ch. 14, Res.2021- 13 Permit Fee $200 Each Ch. 14, Res.2021- 13 Tunnel/Bore/Directional Bore $.10 Lin. Ft Ch. 14, Res.2021- 13 Overhead Wire $.05 Lin. Ft Ch. 14, Res.2021- 13 WATER DEPARTMENT Fees are established by the Public Service Commission of Wisconsin (PSC) 58 The City Council functions similar to a Board of Directors. It has final approval authority over all fiscal matters within the City. The Council represents three Aldermanic districts with three members representing each district. Each member is elected to a 3-year term allowing any citizen to run for the City Council each April. The City Council provides the vehicle for individual citizens to be heard. 2021 2022 2023 % 2023 % Actual Approved Requested Increase Proposed Increase Operating Budget $71,572 $81,050 $87,500 7.96% $87,500 7.96% No. of Aldermen 9 9 9 0% 9 0% Increases (Decreases) to Expenditures Requested Common Council $0 Mayor's Comments: No changes recommended. Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments COMMON COUNCIL Council President Todd Stevenson Major Activities 59 THIS PAGE IS INTENTIONALLY LEFT BLANK 60 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: City Council Budget: City Council PROGRAM COMMENTS Program: General Government Submitted by: Todd Stevenson Goals/Responsibilities: The goals of the Common Council are to effectively control City property, highways, navigable waters and public services and have the power to act for the government and good order of the City for its commercial benefit and for the health, safety and welfare of the public. To accomplish the responsibilities delegated to the City Council, the body may use licensing regulation, suppression, borrowing of money, tax levy, appropriation, fines, imprisonment, confiscation and other necessary or convenient means to fulfill its desired results. Major Increases (Decreases) in 2023 Budget Request: None. 61 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE COUNCIL COUNCIL OPERATIONS (0101-700) 0101 Salaries 47,816 48,800 36,444 48,770 49,700 49,700 0111 Fringes 1,893 2,020 1,509 2,020 1,840 1,840 Personal Services 49,709 50,820 37,953 50,790 51,540 51,540 720 0202 Outside Printing 60 400 27 200 300 300 0203 Postage 3 0 49 50 50 50 0204 Conference & Meetings 540 1,800 0 1,000 1,800 1,800 0206 Advertising & Publication 6,767 9,850 4,604 7,000 8,000 8,000 0218 Maintenance of Software 0 390 20 100 580 580 0227 Cellular Telephone 2,010 4,320 2,743 3,470 4,320 4,320 0233 Other Ser/Televising Mtng 6,883 7,500 1,946 7,000 7,000 7,000 0236 Outside Services 0 250 280 280 250 250 0255 IS Services / Internal 5,180 4,730 3,548 4,730 12,600 12,600 0258 GIS Services/Internal 0 670 502 670 740 740 Contractual Services 21,443 29,910 13,719 24,500 35,640 35,640 5,730 0301 Office Supplies 0 100 0 0 100 100 0302 Inhouse Printing 0 20 0 0 20 20 0303 Computer Oper Supplies 0 50 0 0 50 50 0308 Books and Periodicals 52 50 0 0 50 50 0333 All Other Supplies 368 100 38 100 100 100 Supplies & Materials 420 320 38 100 320 320 0 OPERATIONS 71,572 81,050 51,710 75,390 87,500 87,500 6,450 COUNCIL 71,572 81,050 51,710 75,390 87,500 87,500 6,450 Percent Budget Change 7.96% 62 As Chief Executive Officer of the City, the Mayor is responsible for management of all City departments, supervising City staff, and providing direction for long term planning. The Mayor chairs the Common Council, Plan Commission, Board of Public Works and serves on the Water Commission. 2021 2022 2023 % 2023 % Actual Approved Requested Increase Proposed Increase Operating Budget $237,470 $248,960 $264,020 6.05% $264,020 6.05% No. of Employees (FTE) 2 2.00 2.00 0% 2.00 0% Increases (Decreases) to Expenditures Requested Mayor $0 Mayor's Comments: No changes recommended. Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments DEPARTMENT OF THE MAYOR Department Head Jane Lang Major Activities 63 THIS PAGE IS INTENTIONALLY LEFT BLANK 64 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Mayor’s Office Budget: Mayor’s Office/City Publication PROGRAM COMMENTS Program: General Government Submitted by: Jane B. Lang MAYOR’S OFFICE 0201-701 Goals and Responsibilities: The Neenah Mayor serves as the City’s chief executive officer and is elected for a four -year term. The Mayor is responsible for the day -to-day management of all City departments with all department heads reporting to this office. Through the Five-Year Capital Expenditure Plan and annual Operating Budget, the Mayor proposes major programs and priorities for Council consideration, communicating a clear vision for the community’s future growth and development. Communication with the Council, staff and most importantly the public, responsiveness to citizen concerns, proactive problem solving and creative management of City business are the focal points of the Mayor’s responsibilities. Activities: Based on the above responsibilities, the Mayor serves all Neena h citizens, responding promptly to their concerns and charting a direction for the community that will make Neenah a better place to live. In addition to working with department heads to present a Five -Year Capital Expenditure Plan and annual Operating and Capital Budget for Council consideration, the Mayor chairs the Common Council and Plan Commission meetings and serves as a member of the Water Commission . Either the Mayor or h er designee serve on the Bergstrom-Mahler Museum Board and the Mayor is an ex-officio member of the Future Neenah Board of Directors. She represents the City at a wide -range of civic events both in Neenah and the surrounding communities. The Mayor supervises City staff, conducts performance evaluations of department heads, participates in the selection process of key staff, conducts regular department head meetings, meets with and communicates with employees, regularly updates the Council, and meets with interested citizens. The Mayor is responsible for promoting the community, direc ting long -range planning and developing consensus toward implementing those plans. She is also responsible for supervising the day -to-day operations of the City. 2022 Activities:  Sworn into office on April 19th  Created a mission/image/branding group to ensure consistency in messaging particularly on social media  Created a 150th celebration committee to oversee activities related to next year’s sesquicentennial – meeting regularly to plan and coordinate events  Created the mayor’s task force on Arrowhead Park – have held multiple meetings with the group that is facilitated by a local marketing expert  Presented the 2022-2026 CIP to Council - CIP approved on August 3rd  Participated in the ground breaking for Theda Care’s expansion at their histori c site on Doty Island  Met with all department heads kicking off the Carlson Dettman salary evaluation – that process is on- going but has involved multiple meetings with former HR director, Lindsay Kehl , as well as with Heather Barber and Patrick Glynn of Carlson Dettman- first presentation to Finance Committee on August 29  Contracted with UTech group for working on establishment and implementation of culture goals for city employees in an effort to address significant challenges with retention and recruitment  Continued participation on the police department expansion planning team  Ribbon cutting on the new Jewelers Park Trail – a great enhancement to trail opportunities for Neenah residents  Ribbon cutting on new Shattuck Park fountain – another great amenity for Neenah’s residents 65  Met with multiple business leaders in downtown area regarding parking needs – pursued action on creation of a downtown ramp – successfully re-engaged the First Presbyterian Church in conversations on this topic  Hosted Governor Evers for visit to Neenah; separately hosted an economic roundtable led by Secretary Barca (Wisconsin DOR)  Continued work on the website refresh with Director Wenninger – also worked on evaluation of city wide application possibilities  Continued networking with local municipalities and organizations such as the Fox Cities Chamber, Economic Development Council, Fox Cities CVB (continue serving on its executive board), and the League of Wisconsin Municipalities  Continued participation in WHBY monthly radio show, connected with new local paper “Neenah News”, participated in WFRV morning show, maintained relationships with other local media outlets  Kicked off the budget season for the city – ongoing meetings with dept. heads throughout Sept. and Oct. as we face multiple challenges including supply chain issues, recruitment and retention of employees, and inflationary pressures  Accepted resignations of two department heads (HR Director and City Attorney) and initiated process for their replacement – accepted planned retirement of Finance Director and initiated process to begin search for replacement  After search, interview, and background check process, recommended David Rashid as new City Attorney – Mr. Rashid was sworn in on August 17th  Very thankfully re-hired Joni Heinz as mayor’s administrative assistant on August 8th 2023 Goals/Plans:  In 2023 our focus will be on continuing a high level o f service to the residents of the City. We will seek to fill vacancies at the City with top quality employees.  We will strive to be an exceptional community that offers a high quality of life experience for our residents.  Keeping our citizens safe is a top priority as we continue to make appropriate and very necessary investments in public safety.  We will address the changing economic pressures we’re facing (inflation, supply chain problems, etc) with a pragmatic yet proactive approach – creativity with b udgeting and planning will be emphasized.  We will seek to implement improvements to our “company” culture at the City with intended outcomes being better worker satisfaction, retention of current employees, and recruitment of new employees.  We will further investigate grant opportunities to assist with meeting our budget goals.  We will continue to emphasize controlled growth and appropriately manage our opportunities for the future.  As mayor, I have committed to being accessible to citizens and will maintain that commitment. City Publication The City will continue to prepare and publish a quarterly newsletter to be mailed out to all residents. With the expected retirement of Library Director Raab in 2023, it has been proposed to hire outside services for the editing process that takes place for the production of the newsletter. That increase in cost for the newsletter is reflected in the 2023 budget. CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Mayor’s Office Budget: Mayor’s Office/City Publication PROGRAM COMMENTS Program: General Government Submitted by: Jane B. Lang 66 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE MAYOR'S OFFICE OPERATIONS (0201-701) 0101 Salaries 123,959 127,860 79,243 114,700 131,370 131,370 0110 Health Insurance 34,960 36,830 21,490 30,690 36,830 36,830 0111 Fringes 23,292 23,640 14,650 21,200 24,410 24,410 0123 Auto Allowance 450 450 338 450 450 450 Personal Services 182,661 188,780 115,721 167,040 193,060 193,060 4,280 0202 Outside Printing 1,283 1,200 94 1,300 1,300 1,300 0203 Postage 170 300 125 300 350 350 0204 Conference & Meetings 50 900 150 500 500 500 0207 Dues & Memberships 7,074 7,100 7,332 7,340 8,110 8,110 0218 Maintenance of Software 90 220 114 120 80 80 0227 Cellular Telephone 0 0 635 760 480 480 0236 Outside Services 166 100 1,381 38,950 100 100 0254 Printer / Copies 60 160 51 160 60 60 0255 IS Services / Internal 8,590 7,690 5,767 7,690 12,000 12,000 0258 GIS Services/Internal 0 1,110 833 1,110 1,230 1,230 0261 Misc Expenditures 797 400 453 460 400 400 0262 Public Relations 155 400 68 200 200 200 Contractual Services 18,435 19,580 17,003 58,890 24,810 24,810 5,230 0301 Office Supplies 374 150 188 200 200 200 0302 Inhouse Printing 0 50 0 0 50 50 0308 Books and Periodicals 0 50 60 60 50 50 0344 Small Equipment 0 50 0 0 50 50 0347 Small Computer Hardware 0 50 402 410 50 50 Supplies & Materials 374 350 650 670 400 400 50 0531 Community Contribution 4,290 7,200 2,955 3,000 7,200 7,200 Other 4,290 7,200 2,955 3,000 7,200 7,200 0 OPERATIONS 205,760 215,910 136,329 229,600 225,470 225,470 9,560 CITY PUBLICATION (0202-701) 0202 Outside Printing 20,899 20,000 10,504 20,000 25,000 25,000 0203 Postage 8,236 8,500 6,446 8,500 9,000 9,000 Contractual Services 29,135 28,500 16,950 28,500 34,000 34,000 5,500 CITY PUBLICATION 29,135 28,500 16,950 28,500 34,000 34,000 5,500 LEAN TRAINING (0203-701) 0115 Schools/Seminars/Training 2,575 4,550 806 2,000 4,550 4,550 Personal Services 2,575 4,550 806 2,000 4,550 4,550 0 LEAN TRAINING 2,575 4,550 806 2,000 4,550 4,550 0 MAYOR'S OFFICE 237,470 248,960 154,085 260,100 264,020 264,020 15,060 Percent Budget Change 6.05% 67 Department/Office: Budget: Mayor Mayor's Office Program: Submitted by: General Government Jane Lang Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2022 for 2022 2023 Mayor 6,802 mo. 1.00 6,802 mo. 1.00 $80,930 $79,330 $81,630 Administrative Assistant Grade G3 1.00 Grade G3 1.00 46,930 35,370 49,740 Accrued Wages - - 0 0 0 TOTAL XXX 2.00 XXX 2.00 $127,860 $114,700 $131,370 STAFFING SALARIES & WAGES Current Budget Requested Budget OTHER COMPENSATION CITY OF NEENAH REQUEST FOR 2023 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES POSITION TITLE FULL TIME 68 The Department provides comprehensive direction and control of all City financial policies and programs. It also carries out all statutory Controller and Treasurer functions, which include accounts payable; accounts receivable; payroll; financial reporting; cash collection; banking and investments; borrowing and debt service; utility billing and collection; maintaining property tax rolls; budget preparation and administration; and preparation of independent audit report. Other duties include risk management and insurance, purchasing, pet licensing and cemetery. 2021 2022 2023 % 2023 % Actual Approved Requested Increase Proposed Increase Operating Budget $1,209,830 $1,205,820 $1,243,840 3.15% $1,243,840 3.15% No. of Employees (FTE) 8.67 8.67 8.67 0.00% 8.67 0.00% Increases (Decreases) to Expenditures Requested Finance/Risk Management $0 Mayor's Comments: No changes recommended. Mayor's Recommended Budget Adjustments Operating Budget Information/Number of Employees DEPARTMENT OF FINANCE Department Head Michael Easker/Andy Kahl Major Activities 69 THIS PAGE IS INTENTIONALLY LEFT BLANK 70 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: General Government Submitted by: Michael Easker Goals/Responsibilities: Direct and control City fiscal programs. Carry out all statutory Controllership and Treasury functions including maintaining financial systems for all City funds. Provide financial analyses and participate in City policy -making processes. Prepare and administer the various City budgets. Report utilization o f revenues and expenditures and budget conditions to the City Council, Mayor, operating departments, the public and other government agencies and make analyses related thereto. Administer City's borrowing, risk control and insurance programs. Direct independent audits, make recommendations and implement practices for improved financial administration, fiscal management and internal control practices. Activities: Collect and disburse monies according to legal and budgetary responsibilities. Account for City, School District, County and State property tax collections. Pre-audit all claims against the City. Prepare payrolls. Oversee all debt issuance and payments. Prepare statements reporting fiscal condition of City for internal management and state an d federal agencies. Manage cost distribution systems. Handle other fiscally related activities per Council and Mayoral directives. Carry out annual independent audit and all GASB reporting requirements. Forecast cash flow for investments and fiscal planning, including initiating and monitoring all City investments. Determine financial impact of annexations, tax increment districts and operating program changes. Oversee employees' deferred compensation program. Maintain central control over office sup ply and administrative equipment purchasing. Manage central administrative services including insurance, purchasing, mail, etc. Assist in administration of NuPark parking permit and fine collection program. Responsible for all accounting and financial r eporting related functions of the Neenah Water Utility, along with the utility billing system for the water, sewer and storm water utilities. Manage City's various casualty insurance and risk management program activities. Assist City Attorney in labor con tract negotiation process. Provide accounting, payroll and risk management services to Neenah -Menasha Fire Rescue. Represent the City with the Cities and Villages Mutual Insurance Company, the Fox Cities Hotel Room Tax Commission, League of Wisconsin Municipalities and Winnebago County Solid Waste Board. Also provide representation on the City’s Board of Public Works. 2022 Accomplishments:  Successfully issued $15,260,000 in G.O. Promissory Notes to finance 2022 capital projects.  Successfully refunded $970,000 in 2012 G.O. Bonds at a present value savings of 8.018%.  Successfully refunded $10,055,000 in CDA Lease Revenue Bonds to Taxable G.O. Bonds at present value savings to the City of 3.982%.  City’s AA/Stable bond rating was again affirmed by Standard and Poors. This bond rating continues to put the City of Neenah in the top echelon of all comparable bond ratings in the nation, enhancing the City’s rep utation and credit worthiness. This translates into a substantia l savings of taxpayers’ funds due to lower interest costs on future borrowing by the City.  Completion of 2021 audit, including issuance of unqualified audit opinion. Audit completed with ongoing trend of very few, if any, auditor adjustments required as well as resolution of internal control deficiencies.  Received the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the 36th consecutive year.  Continued to implement all requirements related to the Governmental Accounting Standards Board pronouncements, including GASB No. 40 (Enhanced Investment Reporting Standards), GASB No. 44 (Economic Condition Reporting) and GASB No. 45 (Other Post Employment Benefits Reporting), GASB No. 51 (Accounting and Financial Reporting for Intangible Assets), GASB No. 54 (Fund Balance Reporting) and GASB 89 Accounting for Interest incurred before the End of a Construction Period), as well as Statement on Auditing Standards (SAS) No. 112 (Communicating Internal Control Matters Identified in an Audit).  Department processed approximately: Accounts Payable/Accounts Receivable/Payroll – 9,500 payment vouchers, 7,000 P-card transactions, 10,000 payroll direct deposits, 2,500 vendor checks and 750 invoices; Treasurer/Utility Billing – 40,000 cash/check transactions, 37,700 credit card/e -check transactions, 4,900 direct deposits, 3,200 debit card transactions, 3,400 ACH transactions, 220 money orders, 10,550 property tax bills and 53,000 utility service invoices.  In cooperation with various departments, continued evaluation and trouble-shooting of parking system software.  Implemented online Boat Launch Parking Permits using the parking system software.  Implemented Click2Gov Utility Billing portal, providing utility custom ers with online access to utility invoices, consumption data, payment options and more.  Added approximately 1,000 utility customers to automatic withdrawal payments, reducing in-person staff labor. 71 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: General Government Submitted by: Michael Easker 2022 Accomplishments (cont’d):  Continue phased implementation of new CIMS cemetery software to the public.  Extensive implementation of SeamlessDocs software to provide citizens and businesses online access and payment options for various documents and forms that were previously only available in person . Forms and documents now available online through SeamlessDocs include Pet License, C ode Enforcement/Special Assessment payment, and Cemetery payments. Utility billing forms include move in/move out requests, account change requests, and automatic withdrawal. 2023 Goals/Plans:  Implement an “e-notification” feature on the Click2Gov Utility Billing portal, allowing customers the option to forgo a paper utility invoice.  Implement Central Square Purchasing & Inventory module, creating more efficient invoice approval process and electronic document imaging.  Implement the use of electronic funds transfer (EFT) payments for accounts payable, reducing risk of check fraud.  Ongoing analysis of parking enforcement and permitting solutions.  Ongoing cemetery verification and updates to the new CIMS program.  Continue to add and update staff procedure books.  Continue to explore opportunities to use LEAN tools and methods to create greater departmental and organization efficiency.  Prepare to implement all requirements related to the Governmental Accounting Standards Board new pronouncements, including GASB No. 87 (Leases), GASB No. 89 (Construction Period Interest) and GASB No. 91 (Conduit Debt). Major Increases (Decreases) in 2023 Budget Request: None. 72 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE FINANCE OPERATIONS/CAP. OUTLAY OPERATIONS (0501-703) 0101 Salaries 370,148 369,210 273,657 362,650 362,980 362,980 0103 Temporary Wages 5,737 2,600 2,805 4,000 5,000 5,000 0110 Health Insurance 103,090 109,720 73,050 100,510 109,280 109,280 0111 Fringes 67,441 65,690 48,791 64,710 66,640 66,640 0123 Auto Allowance 0 0 11 20 0 0 Personal Services 546,416 547,220 398,314 531,890 543,900 543,900 (3,320) 0202 Outside Printing 2,866 3,250 1,162 3,000 3,000 3,000 0203 Postage 6,982 7,300 2,944 7,300 8,000 8,000 0204 Conference & Meetings 1,961 3,500 2,912 3,500 3,500 3,500 0205 Debit Card Charges 3,855 3,000 3,076 5,000 5,000 5,000 0207 Dues & Memberships 1,739 1,700 1,715 1,720 1,740 1,740 0210 Maintenance of Hardware 1,372 1,010 1,060 1,060 1,200 1,200 0212 Maint of Office Equipment 532 550 0 0 550 550 0218 Maint of Software 1,640 1,700 2,616 2,620 2,200 2,200 0227 Cellular Telephone 480 480 360 480 480 480 0254 Printer / Copies 3,019 3,260 2,318 3,260 3,120 3,120 0255 IS Services / Internal 53,770 38,150 28,613 38,150 52,200 52,200 0258 GIS Services/Internal 0 5,880 4,410 5,880 6,500 6,500 Contractual Services 78,216 69,780 51,186 71,970 87,490 87,490 17,710 0301 Office Supplies 1,587 2,300 1,806 2,300 2,300 2,300 0302 Inhouse Printng/Dist Cost 0 20 0 0 0 0 0303 Computer Oper Supplies 156 300 154 300 300 300 0308 Books and Periodicals 645 500 528 530 500 500 0333 All Other Supplies 37 50 27 50 50 50 0343 Small Program Packages 0 300 0 0 300 300 0344 Small Equipment 1,038 500 0 0 500 500 0347 Small Computer Hardware 1,594 1,000 2,056 2,060 1,000 1,000 Supplies & Materials 5,057 4,970 4,571 5,240 4,950 4,950 (20) CAPITAL OUTLAY-FINANCE 8115 Computer Hardware Outlay 3,437 7,000 7,768 7,770 1,000 1,000 Capital Outlay 3,437 7,000 7,768 7,770 1,000 1,000 (6,000) FINANCE OPERATIONS 633,126 628,970 461,839 616,870 637,340 637,340 8,370 Percent Budget Change 1.33% 73 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE ANNUAL FINANCIAL AUDIT/GASB #34 Impl (0505-703) 0103 Temporary Wages 0 400 0 0 0 0 0111 Fringes 0 70 0 0 0 0 Personal Services 0 470 0 0 0 0 (470) 0202 Outside Printing 310 400 140 400 400 400 0203 Postage 156 60 0 0 60 60 0204 Conference & Meetings 0 500 0 500 500 500 0232 Accounting & Auditing 51,980 52,500 40,557 52,500 54,500 54,500 Contractual Services 52,446 53,460 40,697 53,400 55,460 55,460 2,000 ANNUAL FINANCIAL AUDIT 52,446 53,930 40,697 53,400 55,460 55,460 1,530 Percent Budget Change 2.84% RISK MANAGEMENT (0507-703) 0204 Conference & Meetings 213 300 0 300 300 300 0239 Misc Insurance 1,211 2,500 1,554 2,500 3,000 3,000 0244 Pollution Insurance 4,308 5,000 6,485 6,490 7,600 7,600 0245 Property Insurance 63,815 67,000 67,874 67,880 72,000 72,000 0246 Liability Insurance 69,154 74,100 69,534 69,540 73,020 73,020 0247 Auto Insurance 39,747 41,750 39,965 39,970 43,570 43,570 0248 Boiler:Machine Insurance 5,002 5,250 5,148 5,150 6,030 6,030 0271 Self-Insured Direct Costs 70,000 69,000 52,500 69,000 70,000 70,000 Contractual Services 253,450 264,900 243,060 260,830 275,520 275,520 10,620 RISK MANAGEMENT 253,450 264,900 243,060 260,830 275,520 275,520 10,620 Percent Budget Change 4.01% PROPERTY DAMAGE (0509-703) 0721 Police 0 0 7,793 8,000 0 0 0723 Fire 1,113 0 4,852 5,000 0 0 0737 Public Works 24,601 0 0 0 0 0 0793 Community Development 1,604 0 0 0 0 0 0799 Undesignated 0 5,000 0 0 5,000 5,000 Other 27,318 5,000 12,645 13,000 5,000 5,000 0 PROPERTY DAMAGE 27,318 5,000 12,645 13,000 5,000 5,000 0 Percent Budget Change 0.00% PURCHASING/P-CARD (0511-703) 0103 Temporary Wages 0 700 0 0 0 0 0111 Fringes 0 180 0 0 0 0 Personnel Services 0 880 0 0 0 0 (880) PURCHASING/P-CARD 0 880 0 0 0 0 (880) Percent Budget Change -100.00% 74 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CENTRAL SERVICES (0515-703) 0203 Postage 1,170 1,600 1,276 1,600 1,600 1,600 0207 Dues & Memberships 0 300 201 300 300 300 0212 Maint of Office Equipment 405 500 405 500 500 500 0236 Outside Services 2,610 2,500 2,064 2,600 2,600 2,600 0252 Rental of Equipment 2,135 650 900 900 2,000 2,000 Contractual Services 6,320 5,550 4,846 5,900 7,000 7,000 1,450 0301 Office Supplies 3,531 4,500 2,279 4,500 4,500 4,500 0303 Computer Oper Supplies 0 100 0 0 100 100 0333 All Other Supplies 0 100 0 0 100 100 0344 Small Equipment 1,330 200 915 920 200 200 Supplies & Materials 4,861 4,900 3,194 5,420 4,900 4,900 0 CENTRAL SERVICES 11,181 10,450 8,040 11,320 11,900 11,900 1,450 Percent Budget Change 13.88% UTILITY BILLING (0525-703) 0101 Salaries 83,680 87,980 65,985 87,980 91,030 91,030 0110 Health Insurance 24,930 25,550 19,170 25,550 27,790 27,790 0111 Fringes 15,020 15,490 11,618 15,490 16,710 16,710 Personal Services 123,630 129,020 96,773 129,020 135,530 135,530 6,510 0202 Outside Printing 863 2,500 2,254 2,500 2,500 2,500 0203 Postage 20,700 23,000 14,900 23,000 23,500 23,500 0204 Conference & Meetings 0 700 500 700 700 700 0205 Debit Card Charges 3,607 3,000 2,552 3,500 3,500 3,500 0236 Outside Services 8,963 5,500 6,502 8,000 8,000 8,000 0255 IS Services / Internal 14,620 10,080 7,560 10,080 14,400 14,400 0258 GIS Services/Internal 0 4,990 3,742 4,990 5,510 5,510 Contractual Services 48,753 49,770 38,010 52,770 58,110 58,110 8,340 0303 Computer Oper Supplies 0 100 0 0 100 100 0347 Small Computer Hardware 156 200 248 250 200 200 Supplies & Materials 156 300 248 250 300 300 0 UTILITY BILLING 172,539 179,090 135,031 182,040 193,940 193,940 14,850 Percent Budget Change 8.29% 75 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE WATER UTILITY (0526-703) 0101 Salaries 39,660 41,400 31,050 41,400 42,510 42,510 0103 Temporary Wages 1,000 1,000 750 1,000 1,000 1,000 0110 Health Insurance 11,810 12,040 9,000 12,040 12,670 12,670 0111 Fringes 7,300 7,460 5,595 7,460 7,800 7,800 Personal Services 59,770 61,900 46,395 61,900 63,980 63,980 2,080 0204 Conference & Meetings 0 500 0 500 500 500 0236 Outside Services 0 200 0 200 200 200 Contractual Services 0 700 0 700 700 700 0 WATER UTILITY 59,770 62,600 46,395 62,600 64,680 64,680 2,080 Percent Budget Change 3.32% FINANCE 1,209,830 1,205,820 947,707 1,200,060 1,243,840 1,243,840 38,020 Percent Budget Change 3.15% 76 Department/Office: Budget: Finance Finance Operations Program: Submitted by: General Government Michael Easker Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2022 for 2022 2023 Director Grade S3 1.00 Grade S3 1.00 $121,560 $115,000 $105,000 Deputy Director Grade L3 1.00 Grade L3 1.00 69,210 69,210 70,890 Assistant Treasurer Grade K3 1.00 Grade K3 1.00 62,790 62,790 63,850 Payroll - A/P - A/R Coordinator Grade H3 1.00 Grade H3 1.00 55,890 55,890 56,310 Utility Billing Coordinator Grade G3 1.00 Grade G3 1.00 51,620 51,620 46,570 Office Manager Grade G3 1.00 Grade G3 1.00 34,800 34,800 43,000 Accounting Clerk Grade G3 1.00 Grade G3 1.00 42,640 42,640 43,700 Cashier Grade F3 1.00 Grade F3 1.00 35,380 35,380 42,000 Subtotal 8.00 8.00 $473,890 $467,330 $471,320 PART-TIME Cashier Grade EH 0.67 Grade EH 0.67 24,700 24,700 25,200 Accrued Wages - - 0 0 0 12.00/hr. 14.00/hr. 4,700 5,000 6,000 TOTAL XXX 8.67 XXX 8.67 $503,290 $497,030 $502,520 SALARIES & WAGES Current Budget Requested Budget CITY OF NEENAH REQUEST FOR 2023 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES Intern/Co-op Student POSITION TITLE FULL TIME OTHER COMPENSATION TEMPORARY STAFFING 77 THIS PAGE IS INTENTIONALLY LEFT BLANK 78 The Department is an internal service agency consisting of the all City Attorney and City Clerk functions. Activities of the City Attorney include providing legal advice to the Mayor, Common Council and department heads; conducting all pre-trial hearings and trials in municipal court; and representing the City in litigated matters in the Circuit and Appellate Courts of Wisconsin. The City Clerk's office provides record retention and management; oversees voter registration and conducts election administration; issues various licenses and acts as Secretary to the Common Council and other Committees. 2021 2022 2023 % 2023 % Actual Approved Requested Increase Proposed Increase Operating Budget $472,496 $537,560 $543,670 1.14% $543,670 1.14% No. of Employees (FTE) 4.00 4.00 4.00 0.00% 4.00 0.00% Increases (Decreases) to Expenditures Requested Legal and Administrative Services $0 Mayor's Comments: No changes recommended. Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments DEPARTMENT OF LEGAL & ADMINISTRATIVE SERVICES Department Head David Rashid Major Activities 79 THIS PAGE IS INTENTIONALLY LEFT BLANK 80 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST PROGRAM COMMENTS Department/Office: Department of Legal and Administrative Services/City Attorney Budget: City Attorney/ External Legal Services/ADA Compliance Program: General Government Submitted by: David C. Rashid Goals/Responsibilities: Provide legal advice to the Mayor, Common Council, department heads and duly constituted boards and commissions, and conduct all of the legal business in which the City has an interest. Coordinate and supervise litigation involving the City. Aid in the administration of the Equal Opportunity and Fair Labor Standards Acts, Americans with Disabilities Act, employee health and life insurance, unemployment and workers compensation programs. Oversee labor contract administration. Negotiate any matters requiring impact bargaining with the City’s labor unions. Designate Risk Management responsibilities. Oversee and assist in the recodification of the Neenah Municipal Code and continuing updates to the code. Supervise the work of the Attorney’s Office and City Clerk’s Office. Supervise and manage City’s response to litigation in which it becomes involved. Fulfill the duties of the Americans with Disabilities Act (ADA) Coordinator. Activities: Attend Common Council and Finance and Personnel Committee meetings as well as other committee meetings as requested. Assist in administrative appeals before the Common Council or delegated committee by either prosecuting the City’s interest in the matter or advising the appeal tribunal regarding issues of administrative procedure and due process consideration. Member of the Board of Public Works. Represent the City in labor negotiations, including arbitration and mediation proceedings. Research, draft, present pleadings necessary in the prosecution or defense of litigation involving the City. Represent the City in legal disputes. Supervise outside counsel work on behalf of the City. Draft and/or review ordinances, resolutions, contracts, leases and indentures. Negotiate contract terms with the various vendors and service providers to the City. Advise Mayor, Common Council members and other departments as requested. Review and settle liability claims per Cities & Villages Mutual Insurance Company rules and City of Neenah claims policy. Supervise the City Clerk’s Office. 2022 Accomplishments:  Transitioned in as new City Attorney.  New steps to secure hiring a true paralegal to assist me in DOLAS.  Met with all department heads and other key figures.  Drafted Option agreement for ramp site property acquisition (from First Presb. Church)  Assisted with multiple residential occupancy permits within the City.  Continued to defend the City against claims by the residents over various matters/properties.  Assisted Chief and outside counsel in the defense of the police department by two claimants from Wausau, WI.  Work with several departments on ADA compliance questions/issues.  Met with Municipal Court staff and judge to on-board prosecutions of ordinance and other violations pending and to be filed.  Assisted CE officer in review and completion of five new long form complaints.  Assisted Officer Bone with dangerous dog appeals and procedure and citizen’s compliance with supplemental licensure.  Attended and participated in several meetings of deliberative boards.  Review of all pending litigation matters, including completing discovery on Lemar Central Outdoor. 2023 Goals/Plans:  Continue work to update and create necessary City policies, as needed.  Interview, hire and on-board new paralegal.  Continue to prosecute municipal court citations and other matters.  Establish and formalize appeal procedures for dangerous animal, and other appealable violations contemplated by the Code.  Assist in defense of litigation filed against the City. Major Increases and Decreases in 2023 Budget Request: Overall, when including all costs attributable to the City Attorney’s office operations, the City Attorney’s budget shows a net increase in budget expenditures 2023 under 2022. Increases are due primarily to Salaries and Fringes and IS Services. 81 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Department of Legal and Administrative Services/City Clerk Budget: City Clerk/ Elections/Board of Review PROGRAM COMMENTS Program: General Government Submitted by: Charlotte Nagel Goals/Responsibilities: Provide mandated services to the general public, voter registration, licensing, records retention and management, custody of the Corporate Seal. Act as Secretary to the Council. Administer all elections. Attest and certify to the correctness of the assessment roll and conduct the annual Board of Review. 2022 Accomplishments:  2022 Board of Review  Administered four elections including US Senate and Gubernatorial Races  Hired and Trained new Deputy Clerk  Continued poll worker and Chief Inspector training on the overall election process and procedures as well as Badger Books.  Continued working on implementation of a new indexing system for ordinances, resolutions, agreements, etc. including electronic scanning of records.  Continued implementation of the Help America Vote Act of 2002 (HAVA); HR811 Voter Confidence and Increased Accessibility Act 2007; 2011 Wisconsin Act 227; 2011 Wisconsin Act 45; the Move Act of 2012; the 2012 Consent Decree reporting requirements and reporting election cost estimates; the on-line Click & Mail Absentee Voting System for military and overseas voters and on-line voter registration and absentee ballot.  Continue Implementation of numerous Legislative Updates for Elections. 2023 Goals/Plans:  2023 Board of Review.  Administer local Spring Elections.  Continue training on the Badger Books for staff, poll workers  Continue implementation of the Help America Vote Act of 2002 (HAVA); HR811 Voter Confidence and Increased Accessibility Act 2007; 2011 Wisconsin Act 227; 201 1 Wisconsin Act 45; the Move Act of 2012; the 2012 Consent Decree reporting requirements and reporting election cost estimates; the on -line Click & Mail Absentee Voting System for military and overseas voters and on-line voter registration and absentee ballot.  Implement numerous Legislative Updates for Elections.  Continue working on implementation of a new indexing system for ordinances, resolutions, agreements, etc. including electronic scanning of records.  Continue educating and training new Deputy Clerk on all aspects of the job. Major Increases (Decreases) in 2023 Budget Request: City Clerk  Salary and Fringes: There is a slight increase of $2,230 in salaries and fringes due an increase in the Clerks salary and the hiring of a new Deputy Clerk at a higher rate than their predecessors.  Schools/Seminars/Training: There is an increase of $500 for the Deputy Clerk to attend the UWGB Clerks and Treasurers Institute.  Dues & Memberships: There is an increase of $150 for association dues and memberships for the Clerk membership in International Institute of Municipal Clerks Association and both the Clerk and Deputy Clerk member in the Wisconsin Municipal Clerks Association. Elections Being an even year, two Spring Elections are budgeted for ; Spring Primary held February 15, and Spring Election held April 5. A primary will only be held if necessary. With the lighter election year, the overall election budget was cut in half. Preparing for the future, Election Year 2024 will be a heavy election year with four elections, including the Presidential Election. Board of Review  There are no major changes for Board of Review. However, if a revaluation is approved, there is a potential for an increase in costs depending upon the number of objections received. 82 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE LEGAL & ADMINISTRATIVE SERVICES CITY ATTORNEY OPERATION (0901-705) 0101 Salaries 157,936 138,670 92,843 130,810 165,000 165,000 0103 Temporary Wages 0 3,500 0 0 0 0 0110 Health Insurance 34,960 36,830 23,030 32,230 36,830 36,830 0111 Fringes 26,735 24,380 15,921 22,430 28,170 28,170 0115 Schools/Seminars/Training 0 450 260 580 550 550 0123 Auto Allowance 0 200 0 0 200 200 Personal Services 219,631 204,030 132,054 186,050 230,750 230,750 26,720 0202 Outside Printing 27 50 34 40 50 50 0203 Postage 83 250 32 50 100 100 0204 Conferences & Meetings 5,065 6,000 2,554 6,000 6,000 6,000 0207 Dues & Memberships 2,001 2,500 1,362 2,500 2,500 2,500 0218 Maint of Software 90 90 95 100 90 90 0227 Cellular Telephone 563 480 309 480 960 960 0236 Outside Services 0 0 3,000 3,000 0 0 0238 Professional Services 456 300 41 50 300 300 0254 Printer / Copies 502 500 391 500 490 490 0255 IS Services / Internal 20,270 12,980 9,735 12,980 17,800 17,800 0258 GIS Services/Internal 0 8,100 6,075 8,100 8,950 8,950 0261 Misc Expenditures 41 50 0 0 50 50 Contractual Services 29,098 31,300 23,628 33,800 37,290 37,290 5,990 0301 Office Supplies 535 250 417 420 450 450 0302 Inhouse Printing 0 10 0 0 10 10 0303 Computer Oper Supplies 0 50 0 0 50 50 0308 Books and Periodicals 6,747 6,750 3,620 5,000 4,800 4,800 0343 Small Program Packages 0 750 0 0 750 750 0344 Small Equipment 0 200 0 0 200 200 0347 Small Computer Hardware 118 500 0 0 500 500 Supplies & Materials 7,400 8,510 4,037 5,420 6,760 6,760 (1,750) CITY ATTORNEY OPERATIONS 256,129 243,840 159,719 225,270 274,800 274,800 30,960 EXTERNAL LEGAL SERVICES (0905-705) 0238 Professional Services 1,625 2,000 3,150 3,150 2,000 2,000 Contractual Services 1,625 2,000 3,150 3,150 2,000 2,000 0 PROSECUTION/EXTERNAL LEGAL SERVICES 1,625 2,000 3,150 3,150 2,000 2,000 0 83 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CITY CLERK OPERATIONS (0915-705) 0101 Salaries 99,921 107,000 78,445 110,320 119,750 119,750 0103 Temporary Wages 3,257 3,000 0 0 0 0 0110 Health Insurance 34,960 36,830 23,030 32,230 36,830 36,830 0111 Fringes 18,618 19,340 13,792 19,400 22,020 22,020 0115 Schools/Seminars/Training 543 1,000 416 600 1,500 1,500 0123 Auto Allowance 0 100 58 100 100 100 Personal Services 157,299 167,270 115,741 162,650 180,200 180,200 12,930 0202 Outside Printing 122 200 0 200 200 200 0203 Postage 1,381 1,500 760 1,500 1,500 1,500 0204 Conferences & Meetings 49 1,000 79 1,000 1,000 1,000 0207 Dues & Memberships 115 200 115 200 350 350 0212 Maint of Office Equipment 0 100 0 100 100 100 0218 Maint of Software 525 130 143 150 150 150 0227 Cellular Telephone 428 480 309 480 480 480 0235 Outside Software Services 0 100 0 100 100 100 0236 Outside Services 2,729 6,000 1,785 2,500 6,000 6,000 0254 Printer / Copies 2,010 2,920 1,563 2,920 1,950 1,950 0255 IS Services / Internal 19,730 10,720 8,040 10,720 20,900 20,900 0258 GIS Services/Internal 0 6,660 4,995 6,660 7,360 7,360 Contractual Services 27,089 30,010 17,789 26,530 40,090 40,090 10,080 0301 Office Supplies 877 1,000 459 1,000 1,000 1,000 0303 Computer Oper Supplies 0 250 0 250 250 250 0308 Books and Periodicals 640 600 160 600 600 600 0318 Maps and Records 697 400 600 600 600 600 0333 All Other Supplies 0 200 163 200 200 200 0344 Small Equipment 0 250 135 200 200 200 0347 Small Computer Hardware 225 250 21 250 250 250 Supplies & Materials 2,439 2,950 1,538 3,100 3,100 3,100 150 CITY CLERK OPERATIONS 186,827 200,230 135,068 192,280 223,390 223,390 23,160 ELECTIONS (0916-705) 0103 Temporary Wages 13,740 50,000 27,434 36,900 25,000 25,000 0111 Fringes 544 2,100 1,152 1,550 930 930 Personal Services 14,284 52,100 28,586 38,450 25,930 25,930 (26,170) 0202 Outside Printing 1,025 3,000 2,964 3,000 1,000 1,000 0203 Postage 3,612 18,500 13,819 14,500 4,000 4,000 0206 Advertising & Publication 103 300 366 700 300 300 0212 Maint of Office Equipment 4,201 5,500 3,738 5,500 5,500 5,500 0236 Outside Services 3,491 8,000 7,882 8,000 3,500 3,500 Contractual Services 12,432 35,300 28,769 31,700 14,300 14,300 (21,000) 0301 Office Supplies 293 1,000 1,118 1,200 500 500 0303 Computer Oper Supplies 0 200 19 200 200 200 0333 All Other Supplies 399 1,000 579 1,000 400 400 0342 Tech Service Supplies 0 300 0 300 300 300 0344 Small Equipment 0 400 429 500 200 200 Supplies & Materials 692 2,900 2,145 3,200 1,600 1,600 (1,300) ELECTIONS 27,408 90,300 59,500 73,350 41,830 41,830 (48,470) 84 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE BOARD OF REVIEW (0917-705) 0103 Temporary Wages 500 700 1,100 1,100 1,100 1,100 0111 Fringes 7 10 16 20 20 20 0115 Schools/Seminars/Training 0 100 45 50 100 100 Personal Services 507 810 1,161 1,170 1,220 1,220 410 0203 Postage 0 30 0 0 30 30 0206 Advertising & Publication 0 100 128 130 150 150 0236 Outside Services 0 200 0 0 200 200 Contractual Services 0 330 128 130 380 380 50 0333 All Other Supplies 0 50 12 20 50 50 Supplies & Materials 0 50 12 20 50 50 0 BOARD OF REVIEW 507 1,190 1,301 1,320 1,650 1,650 460 LEGAL & ADMIN SERVICES 472,496 537,560 358,738 495,370 543,670 543,670 6,110 Percent Budget Change 1.14% 85 Department/Office: Budget: Legal & Administrative Legal Services & Administrative Program: Submitted by: General Government David Rashid Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2022 for 2022 2023 City Attorney Grade T3 1.00 Grade T3 1.00 $101,000 $93,140 $110,000 Legal Assistant/Paralegal Grade H3 1.00 Grade H3 1.00 37,670 37,670 55,000 City Clerk Grade M3 1.00 Grade M3 1.00 70,200 73,520 75,750 Deputy Clerk Grade G3 1.00 Grade G3 1.00 36,800 36,800 44,000 Subtotal 4.00 4.00 245,670 241,130 284,750 Accrued Wages - - - - 0 0 0 Board of Review - - - - 700 1,100 1,100 Election Poll Workers $120-$215/day - $120-$215/day - 50,000 36,900 25,000 DOLAS Intern 12.00 /hr - 12.00 /hr - 6,500 0 0 TOTAL XXX 4.00 XXX 4.00 $302,870 $279,130 $310,850 CITY OF NEENAH REQUEST FOR 2023 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES POSITION TITLE FULL TIME OTHER COMPENSATION TEMPORARY STAFFING SALARIES & WAGES Current Budget Requested Budget 86 Human Resources and Safety areas of responsibility include: policy development, recruitment and selection, benefit administration, advising Department Heads on personnel matters, labor relations, safety programs, worker's compensation, implementation and maintenance of merit/system/performance reviews, employee development, compensation, and employee records management. 2021 2022 2023 % 2023 % Actual Approved Requested Increase Proposed Increase Operating Budget $270,570 $291,360 $301,960 3.64% $301,960 3.64% No. of Employees (FTE) 2.6 2.6 2.6 0.00% 2.6 0.00% Increases (Decreases) to Expenditures Requested Human Resources & Safety Mayor's Comments: $0 No changes recommended. Operating Budget Information/Number of Employees DEPARTMENT OF HUMAN RESOURCES AND SAFETY Department Head Lindsay Kehl Major Activities Mayor's Recommended Budget Adjustments 87 THIS PAGE IS INTENTIONALLY LEFT BLANK 88 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST PROGRAM COMMENTS Department/Office: Human Resources and Safety Budget: Human Resources and Safety Program: General Government Submitted by: Lindsay Kehl Goals/Responsibilities: Provide personnel administration for City employees to include recruitment, benefits, saf ety, policy development, salary administration and employee relations. Explore ways to control salary and benefit costs through development/update of plans while keeping them competitive with pu blic and private sector. Recruit, select and hire employees. Act as a resource for department heads, supervisors and employees to counsel, answer employment -related questions and resolve employee-related issues. Conduct and assist in investigations. Responsible for the development, maintenance and organization of employee records, inclusive of safety -related programs, training and workers compensation. Maintain compliance with state and federal laws to include Equal Employment Opportunity, Fair Labor Standards Acts, Americans with Disabilities Act, Family and Medical Leave Act, etc. Designated Risk Management responsibilities. Assist the City Attorney on Labor Relations and Negotiations. Activities: Oversee all functions of human resources and safety to include recruitment and selection, compensation, employee benefits, worker’s compensation, safety, personnel policies and performance management and discipline. 2022 Accomplishments:  Filled several vacancies including the hiring and onboarding of a new City Attorney  In collaboration with our benefit broker, M3 Insurance, we engaged in a multi -year contract with Robin with Health Partners to provide a rate cap for 2023 and 2024 health insurance.  Facilitated a full salary plan review for all non-union positions with Carlson Dettmann consulting. All staff completed a new Job Description Questionnaire (JDQ) and revised their job descriptions to ensure appropriate placement in the market to ensure the City remains competitive in a shifting labor market. New plan will take effect January 1, 2023.  Enhanced City of Neenah deferred compensation offerings through strategic partnership with M3 Financial  Executed the third year of a City-wide training calendar providing a variety of learning opportunities to all staff; including a half day Diversity, Equity and Inclusion training for all City leaders  Carried out safety initiatives with efforts of the SAFE Team  Coordinated annual audiograms, random drug screens, etc.  Worked on HR standardization of work and process standardization  Advised leadership on personnel and employee relations concerns  Presented to Finance and Personnel Committee, Council, Water Commission, Joint Finance, Fire Commission, Police Commission, Library Board and Parks and Rec Commission as needed 2023 Goals/Plans: In addition to activities listed above, assist in the onboarding of a new Director of Human Resources & Safety. C ontinue standardization of work progress for HR processes and procedures. Large focus on implementation of the new salary plan and a revision of the City’s performance evaluation process. Enhanced focus on employee engagement, talent attraction and retention. Major Increases (Decreases) in 2023 Budget Request: None. 89 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE HUMAN RESOURCES & SAFETY OPERATIONS (1001-707) 0101 Salaries 179,300 190,210 117,874 164,630 191,650 191,650 0103 Temporary Wages 0 1,500 15,065 16,000 1,500 1,500 0110 Health Insurance 17,480 18,410 7,650 12,290 18,410 18,410 0111 Fringes 26,186 31,640 21,939 29,640 32,690 32,690 0115 Schools/Seminars/Training 477 200 737 900 500 500 0123 Auto Allowance 53 100 143 150 150 150 Personal Services 223,496 242,060 163,408 223,610 244,900 244,900 2,840 0203 Postage 303 300 379 400 350 350 0204 Conferences & Meetings 3,310 3,000 2,735 2,740 3,000 3,000 0206 Advertising & Publication 5,802 7,500 3,022 5,000 7,500 7,500 0207 Dues & Memberships 265 350 80 350 350 350 0218 Maint of Software 135 130 143 150 130 130 0227 Cellular Telephone 491 480 305 480 480 480 0236 Outside Services 11,187 10,500 8,548 10,500 10,500 10,500 0254 Printer / Copies 2,108 1,640 1,691 1,700 2,180 2,180 0255 IS Services / Internal 16,250 11,500 8,625 11,500 18,600 18,600 0258 GIS Services/Internal 0 670 502 670 740 740 0264 Drug & Alcohol Testing 1,824 2,500 1,556 2,500 2,500 2,500 0265 EE Safety Compliance Acct 4,225 9,500 4,760 9,500 9,500 9,500 Contractual Services 45,900 48,070 32,346 45,490 55,830 55,830 7,760 0301 Office Supplies 985 650 477 650 650 650 0302 Inhouse Printing 0 30 0 30 30 30 0303 Computer Oper Supplies 0 50 0 50 50 50 0308 Books and Periodicals 30 50 0 50 50 50 0347 Small Computer Hardware 159 450 322 450 450 450 Supplies & Materials 1,174 1,230 799 1,230 1,230 1,230 0 HUMAN RESOURCES & SAFETY 270,570 291,360 196,553 270,330 301,960 301,960 10,600 Percent Budget Change 3.64% 90 Department/Office: Budget: Human Resources & Safety Human Resources & Safety Program: Submitted by: General Government Lindsay Kehl Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2022 for 2022 2023 Director Grade S3 1.00 Grade S3 1.00 $104,180 $78,600 $105,000 HR Admin. Asst (.80 FTE) Grade HH 0.80 Grade HH 0.80 44,350 44,350 43,920 Recruiter / HR Coordinator Grade IH 0.80 Grade IH 0.80 41,680 41,680 42,730 Accrued Wages - - 0 0 0 Human Resource $15.00 $15.00 1,500 16,000 1,500 TOTAL XXX 2.60 XXX 2.60 $191,710 $180,630 $193,150 Current Budget Requested Budget TEMPORARY POSITION TITLE FULL TIME PART TIME OTHER COMPENSATION CITY OF NEENAH REQUEST FOR 2023 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES STAFFING SALARIES & WAGES 91 THIS PAGE IS INTENTIONALLY LEFT BLANK 92 The Department is responsible for the operation and maintenance of the City Administration Building (City Hall), the training center at Fire Station 31, and various city monuments. This includes all building and grounds utilities, cleaning, janitorial and furnishings. This includes 5% of the personal services cost of the Building Manager being charged to the Public Library budget. 2021 2022 2023 % 2023 % Actual Approved Requested Increase Proposed Increase Operating Budget $315,588 $287,410 $299,080 4.06% $299,080 4.06% No. of Employees (FTE) 0.95 0.95 0.95 0% 0.95 0% Increases (Decreases) to Expenditures Requested Municipal Building $0 Mayor's Comments: No changes recommended. Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments ADMINISTRATION BUILDING Department Head Gerry Kaiser Major Activities 93 THIS PAGE IS INTENTIONALLY LEFT BLANK 94 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Public Works Budget: Municipal Building Operations PROGRAM COMMENTS Program: General Government Submitted by: Gerry Kaiser Municipal Building (010-1801) Goals/Responsibilities: Maintain and repair the City Administration Building and provide technical advice for other City buildings. Contract for centralized purchases of common custodial services and maintenance sup plies. Inspect and maintain mechanical equipment. 2022 Accomplishments:  Completed Community Development office remodeling.  Addressed ADA issues in the first floor bathrooms.  Made new arrangements to televise Common Council meetings. 2023 Goals/Plans:  Continue addressing handicapped accessibility issues.  Complete projects identified in the capital improvement program. Major Increases (Decreases) in 2023 Budget Request:  Increased Outside Services to account for service cost increases.  Increased Gasoline & Oil to account for inflation. Training Center/Redundant Data Center (010-1802) Goals/Responsibilities: Maintain and repair the Training Center/Redundant Data Center located in Fire Station 31 in coordination with NMFR and the Health Clinic. 2022 Accomplishments:  Maintained facility. 2023 Goals/Plans:  Maintain facility.  Continue to coordinate maintenance of Training Center with Information Systems and Neenah -Menasha Fire Rescue. Major Increases (Decreases) in 2023 Budget Request: None Monument Maintenance (010-1803) Goals/Responsibilities: Maintain and repair the City’s monuments, including the Clock Tower and streetscape sculptures. 2022 Accomplishments:  Maintained items as appropriate. 2023 Goals/Plans:  Maintain items as appropriate. Major Increases (Decreases) in 2023 Budget Request: None 95 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE MUNICIPAL BUILDING OPERATIONS (1801-709) 0101 Salaries 65,344 57,690 41,832 57,700 58,450 58,450 0103 Temporary Wages 5,033 6,000 1,238 4,500 6,000 6,000 0104 Overtime Wages 0 200 0 150 150 150 0110 Health Insurance 15,550 16,210 12,150 16,210 16,210 16,210 0111 Fringes 12,370 12,010 7,970 11,720 12,090 12,090 Personal Services 98,297 92,110 63,190 90,280 92,900 92,900 790 0213 Maint of Motor Vehicles 35 200 20 100 100 100 0214 Maintenance of Buildings 40,985 30,000 13,195 30,000 30,000 30,000 0216 Maint of Operating Equip 1,465 1,000 1,615 2,000 2,000 2,000 0218 Software Maintenance 0 200 0 200 200 200 0219 Maintenance of Land 496 1,600 2,815 2,820 1,600 1,600 0221 Telephone 12,856 11,300 8,913 12,000 12,000 12,000 0222 Electricity 51,536 47,210 34,876 49,000 51,500 51,500 0223 Natural Gas 13,608 11,150 10,740 14,000 12,500 12,500 0224 Water & Sewer 3,198 3,310 1,485 3,300 3,450 3,450 0225 Commercial Dumpster 970 900 485 970 1,000 1,000 0226 Storm Water 1,386 1,390 693 1,390 1,390 1,390 0227 Cellular Telephone 66 70 0 0 0 0 0236 Outside Services 49,224 42,000 33,877 45,000 45,000 45,000 0237 Pest Control 1,238 900 1,084 1,090 1,000 1,000 0293 Maint of Motor Veh/Fleet 2,604 1,100 1,587 1,600 1,500 1,500 0294 Oil and Fluids/Fleet 71 80 42 80 80 80 0296 Maint of Equipment/Fleet 0 830 0 400 400 400 Contractual Services 179,738 153,240 111,427 163,950 163,720 163,720 10,480 0301 Office Supplies 76 100 6 100 100 100 0302 Inhouse Printing 35 10 0 10 10 10 0303 Computer Operating Supply 162 150 271 280 150 150 0306 Cleaning/Janitor Supplies 7,716 10,500 5,279 9,000 10,000 10,000 0310 Gasoline & Oil 1,686 1,280 1,774 1,800 1,800 1,800 0313 Vehicle Maint Supplies 0 50 0 50 50 50 0314 Building Maint. Supplies 3,353 4,200 2,628 4,000 4,000 4,000 0315 Land Maintenance Supplies 222 500 49 300 300 300 0316 Equip. Maint. Supplies 496 300 102 300 300 300 0319 Safety Supplies 124 250 561 570 250 250 0320 Small Tools 1,638 2,500 1,306 2,000 2,500 2,500 0333 All Other Supplies 2,896 2,200 1,784 2,200 2,200 2,200 0344 Small Equipment 1,245 1,200 0 1,000 1,200 1,200 0345 Shop Supplies 122 1,000 885 1,000 1,000 1,000 Supplies & Materials 19,771 24,240 14,645 22,610 23,860 23,860 (380) OPERATIONS 297,806 269,590 189,262 276,840 280,480 280,480 10,890 TRAINING/REDUNDANT DATA (1802-709) 0103 Temporary Wages 100 200 0 100 100 100 0111 Fringes 6 10 0 10 10 10 Personal Services 106 210 0 110 110 110 (100) 0214 Maintenance of Buildings 2,908 2,750 1,320 2,100 2,750 2,750 0216 Maint of Operating Equip 0 200 0 200 200 200 0219 Maintenance of Land 154 150 0 150 150 150 0222 Electricity 3,806 3,710 2,871 3,710 3,900 3,900 0223 Natural Gas 1,687 1,130 1,303 1,400 1,200 1,200 0224 Water & Sewer 234 240 133 240 240 240 0225 Commercial Dumpster 0 0 5 170 180 180 0226 Storm Water 360 250 180 470 470 470 0236 Outside Services 1,685 1,200 1,694 1,700 1,200 1,200 0237 Pest Control 115 110 58 120 120 120 Contractual Services 10,949 9,740 7,564 10,260 10,410 10,410 670 0306 Cleaning/Janitor Supplies 302 300 514 520 350 350 0314 Building Maint. Supplies 49 100 0 100 100 100 0333 All Other Supplies 59 50 3 50 50 50 Supplies & Materials 410 450 517 670 500 500 50 TRAINING/REDUNDANT DATA 11,465 10,400 8,081 11,040 11,020 11,020 620 96 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE MONUMENT MAINTENANCE (1803-709) 0102 Hourly Wages 0 0 82 90 0 0 0110 Health Insurance 0 0 0 0 0 0 0111 Fringes 0 0 15 20 0 0 Personal Services 0 0 97 110 0 0 0 0222 Electricity 1,487 1,230 865 1,230 1,290 1,290 0226 Storm Water 84 90 42 90 90 90 0236 Outside Services 11 100 0 100 100 100 Contractual Services 1,582 1,420 907 1,420 1,480 1,480 60 0333 All Other Supplies 0 0 405 410 100 100 Supplies & Materials 0 0 405 410 100 100 100 MONUMENT MAINTENANCE 1,582 1,420 1,409 1,940 1,580 1,580 160 CAPITAL OUTLAY (1881-709) 8108 Office Furniture & Equip. 3,690 4,000 3,094 3,160 4,000 4,000 8133 All Other Equipment 1,045 2,000 2,875 2,880 2,000 2,000 CAPITAL OUTLAY 4,735 6,000 5,969 6,040 6,000 6,000 0 MUNICIPAL BUILDING 315,588 287,410 204,721 295,860 299,080 299,080 11,670 Percent Budget Change 4.06% 97 Department/Office: Budget: Public Works Municipal Building Operations Program: Submitted by: General Government Gerry Kaiser Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2022 for 2022 2023 Buildings Manager Grade L3 0.95 Grade L3 0.95 $62,120 $62,120 $63,090 Accrued Wages - - 0 0 0 Overtime - - 200 150 150 Building Maint. Assistance 12.00 / hr. 12.00 / hr. 6,200 4,600 6,100 TOTAL XXX 0.95 XXX 0.95 $68,520 $66,870 $69,340 CITY OF NEENAH REQUEST FOR 2023 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES POSITION TITLE FULL TIME TEMPORARY STAFFING OTHER COMPENSATION SALARIES & WAGES Current Budget Requested Budget 98 The Police Department is committed to the City's goal of enhancing the quality of life in Neenah. We provide the historical core functions of policing - protecting lives and property - and add an emphasis on protecting rights, as well. Our operating philosophy recognizes our reliance upon community participation and interaction. Most of our programs are community partnerships. Our primary services include neighborhood policing, crime prevention, criminal investigation, School Recource Officers, traffic and pedestrian safety, and order maintenance. Supporting programs and services include code enforcement, animal control, nuisance and abatement, neighborhood watch, "Charlie Check-First", school crossing guards, honor guard,and many other programs. We staff a full-time Community Policing Coordinator, drug enforcement investigator, two School Resource Officers, Traffic Safety Officer, Professional Standards/Testing Lieutenant, investigators, two police K9 teams, one station dog team, an on-call emergency response and tactical team, as well as many other specialty assignments. 2021 2022 2023 % 2023 % Actual Approved Requested Increase Proposed Increase Operating Budget $6,933,427 $7,581,800 $8,109,050 6.95% $7,856,410 3.62% No. of Employees (FTE) 53.20 55.20 58.20 5.43% 55.20 0.00% Increases (Decreases) to Expenditures Requested Police ($252,640) Mayor's Comments: The Police Department 2023 budget included the request to add three additional staff positions. Those positions with annual costs are Police Captain ($142,570), Investigator ($126,150) and Behavioral Health Officer ($116,760). While the safety of our community is paramount, operating budget constraints have led me to not recommend any of the three positions at this time. Operating Budget Information/Number of Employees NEENAH POLICE DEPARTMENT Department Head Aaron Olson Major Activities Mayor's Recommended Budget Adjustments 99 THIS PAGE IS INTENTIONALLY LEFT BLANK 100 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson Goals/Responsibilities: We are Neenah’s Guardians. We keep our community safe, while respecting the rights and dignity of every person we have contact with, whether victim, witness or suspect. The two major emphases of our department are: to treat all people with dignity and respect and to have out-of-squad-car experiences with our community. Activities: The most common complaints we receive at the Neenah Police Department are traffic -related concerns. Speeding is typically the number one complaint, followed by complaints of people who don't know how to pr operly and lawfully navigate a roundabout. Due to these recurring traffic issues and limited staffing resources, we have created a new traffic safety officer (TSO) position within the department, which started in May of 2022. The TSO promotes and facilitates the smooth and orderly flow of traffic to reduce traffic congestion, reduces the number and severity of traffic crashes, reduces motor vehicle violations within the city, and promotes overall traffic safety for motorists, bicyclists, and pedestrians. The Neenah Police Department is committed to strict enforcement of all hazardous violations that contribute to personal injury, death, or serious property damage. These violations include, but are not restricted to:  Operation of a vehicle by a driver under the influence of alcohol/drugs  Operation of a vehicle after driving privileges have been suspended or revoked  Speed violations  Other hazardous violations  All violations identified in the course of an accident investigation  Pedestrian/bicycle violations likely to lead to injury or death  Major accidents involving severe injuries or death  Reckless driving The purpose of the TSO is to protect lives and property through aggressive, proactive enforcement of motor vehicle laws and education of our community. An emphasis is being placed on enforcement of the motor vehicle laws of the State of Wisconsin and established codes by the City of Neenah. In 2022, the Neenah Police Department hired six new patrol officers, four new Community Service Aides and four professional staff members. Most of our regular activities can be divided into four primary categories: Crime Control:  Respond to and stop active criminal activity  Investigate and document past crimes  Make criminal arrests and referrals  Provide courtroom testimony  Present crime prevention strategies  Conduct security surveys  Engage in preventive patrols  Educate public about crimes/criminals/trends  Post requests for information on social media  Assist other agencies in crime responses  Train employees  Maintain approved force options Traffic Safety:  Investigate and document traffic collisions  Correct traffic hazards  Respond to traffic complaints  Monitor/reduce speeds  Control drunken driving  Issue traffic citations and warnings  Engage in high-visibility patrols  Educate the public about traffic safety  Confirm driver license status  Provide traffic direction  Conduct focused traffic initiatives  Conduct speed surveys  Share data with City Traffic Engineer 101 Quality-of-Life Maintenance:  Resolve neighbor disputes  Provide stand-by services  Conduct vacation checks  Enforce miscellaneous ordinance violations  Unlock vehicles  Conduct animal control activities  Manage nuisance abatement program  Enforce parking violations  Provide lost/found services Community Engagement:  Promote department services to the public  Maintain strong news media relations  Conduct citizens’ academies  Present self-defense classes  Maintain strong relations with schools, employers and community groups  Participate in parades and special events  Conduct station tours  Participate in community events  Maintain a vibrant social media presence  Participate in classroom presentations 102 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson 2022 Accomplishments We have continued our effort to initiate “out-of-squad” contacts that provide friendly, high-visibility connections with citizens. Other accomplishments over the past year include the following:  Played a leadership role in the Special Olympics, Rotary, Leadership Fox Cities, YMCA, Fox Valley Tech Criminal Justice Advisory Board, Youth Go and Friendship Place  Continued ongoing relationship with Fox Valley Technical College, to include free training space for equipment donation  Participated in all Child Abuse Review Team (CART) meetings, Child Death Review Team meetings, Child Abduction Response Team meetings, Tri-County Sexual Assault Review Team and Internet Crime Against Children Task Force (ICAC)  Worked to enhance our Wisconsin Incident Based Reporting (WIBRS) compliancy  Streamlined report process to make it more time efficient, which is an ongoing process  Assisted with statewide child forensic interview training  Expanded hallway stations within the different departm ental units to showcase historical and present -day photographs  Further enhanced the Crime Analyst position to track and analyze crime trends  Continued our citizen survey program  Continued to conduct thorough use-of-force investigations  Improved our bias training  Participated in National Night Out  Participated in active shooter training with Neenah-Menasha Fire Department and Gold Cross Ambulance.  Hired six new police officers and sent four of them to the Police Academy  Hired four new Community Service Aides  Hired four new Professional Staff members  Completed one promotional process for the rank of Sergeant  Completed one promotional process for the rank of Lieutenant  Completed one promotional process for the rank of Investigative Services Lieutenant  Continued our voluntary fitness incentive challenge program  Made significant progress in the process of seeking state -level re-accreditation and are on track to being fulfilling re-accredited in December  Completed a complete internal audit of our evidence facilities, which resulted in 100% accuracy  Continued to densify our social media outreach  Conducted numerous traffic initiatives, educating motorists and pedestrians on traffic laws and safety.  Maintained stable staffing levels, which reduced our overtime budget (through August)  Sent one supervisor to Leadership Fox Cities  Sent one supervisor to the Wisconsin Command College  Sent one supervisor to the Leading Police Organization school (LPO) 2023 Goals/Plans:  Continue to build on our Neighborhood Policing strategy  Send one supervisor to the Wisconsin Command College  Send two supervisors to the Leading Police Organization school (LPO)  Send one supervisor to Leadership Fox Cities  Enhance our Drone program with Neenah-Menasha Fire Department  Enhance our Tactical Emergency Medical Support program with Neenah-Menasha Fire Department 103 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Capital Outlay SUPPLEMENTARY DETAIL WORKSHEET FOR GENERAL EXPENSE & CAPITAL OUTLAY Program: Public Safety Submitted by: Aaron L. Olson 2023 Goals/Plans (continued):  Create a Citizen’s Police Academy to help our citizens understand law enforcement procedures and policies  Celebrate the Department’s history for its 150th anniversary in 2023  Keep expenses at or below median for municipalities with a population of 17,500 -30,000  Add one investigator to our staff  Add one additional officer to our staff as a Behavioral Health Officer  Add one Captain to our staff to oversee our Patrol Division  Break ground on and finish building the new training facility Major Increases (Decreases) in 2023 Budget Request:  Salaries (0101) Increase of $310,110 due to a new union contract, an addition of a Captain of Operations, one additional Investigator and a new Behavioral Health Officer  Health Insurance (0110) Increase of $155,240 based on the above mentioned three new sworn positions and cost increases  Fringes (0111) Increase of $115,680 based on the above mentioned three new sworn positions  Clothing Allowance (0117) Decrease of $26,500 due to changes in the union contract, these funds will be shifted to Salaries (0101)  Electricity (0222) 15% increase, per Finance Department, resulting in a $6,320 increase  Natural Gas (0223) 15% increase, per Finance Department, resulting in a $2,160 increase  Outside Software Programs (0235) - Increase of $2,300 per the IS Department budget projections  IS Service/Internal (0255) Increase of $67,380 per the IS Department budget projections  Gasoline & Oil (0310) 15% increase, per Finance Department, resulting in a $7,610 increase  Employee Wellness (0350) New line item, an increase of $15,000 to support employee wellness 104 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Capital Outlay SUPPLEMENTARY DETAIL WORKSHEET FOR GENERAL EXPENSE & CAPITAL OUTLAY Program: Public Safety Submitted by: Aaron L. Olson Object Code No. Description and Justification Detail Amounts Within Object Total of Object Code 8108 Office Furniture and Equipment Office Furniture Replacement Replacement of chairs, tables, and desks as necessary $2,500 $2,500 8113 Communication Equipment Portable Radio Encryption $3,000 $3,000 8115 Computer Hardware Outlay Our Information Services professionals help us define what computer equipment needs to be replaced and the product to replace it with $5,000 $5,000 8133 All Other Equipment Batshields x2 Replace two expired Batshields, $2,500 each (Squads 2 and 4) Automated External Defibrillators Replace as needed, $1,600 each Traffic Lasers x2 Assist with speed enforcement, $2,500 each Rifles x2 Replacing older weapon platforms Treadmill Assistance with employee wellness $5,000 $3,200 $5,000 $2,400 $8,000 $23,600 105 CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF POLICE DEPARTMENT BY TYPE OF EXPENDITURE *** FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE PERSONAL SERVICES 0101 Salaries 3,836,705 4,122,290 2,919,366 4,063,670 4,441,920 4,275,190 0103 Temporary Wages 92,471 107,000 71,369 107,000 107,000 107,000 0104 Overtime Wages 308,705 405,000 292,289 405,000 357,500 357,500 0105 Reimbursement Wage/Fringe (14,705) (10,000) (33,786) (35,000) (10,000) (10,000) 0106 FLSA Overtime Wages 1,769 2,000 1,257 2,000 2,000 2,000 0108 Grant Overtime 6,799 10,000 8,274 9,000 10,000 10,000 0110 Health Insurance 908,910 991,270 745,740 991,270 1,047,300 1,006,110 0111 Fringes 989,987 1,072,550 760,279 1,058,990 1,191,610 1,146,890 0112 Grant Fringes 1,482 2,370 1,961 2,130 2,430 2,430 0115 Training 45,254 53,550 30,230 52,300 53,550 53,550 0117 Clothing Allowance 55,527 62,800 19,134 21,390 35,300 35,300 0120 Protective Vest Repl Fd 0 3,900 (650) 3,900 3,900 3,900 0122 Travel Expenses 582 1,000 180 500 500 500 0126 Department Awards 4,830 3,500 2,407 3,500 3,500 3,500 0128 Empl Recognition Awards 489 150 0 150 480 480 PERSONAL SERVICES 6,238,805 6,827,380 4,818,050 6,685,800 7,246,990 6,994,350 166,970 CONTRACTUAL SERVICES 0202 Outside Printing 967 2,000 924 2,500 2,000 2,000 0203 Postage 1,927 5,270 2,062 5,270 5,380 5,380 0204 Conferences & Meetings 3,128 4,430 2,701 3,820 4,620 4,620 0207 Dues & Memberships 2,411 3,430 2,045 3,510 3,580 3,580 0210 Maint of Computer Hardwre 0 1,350 1,094 1,350 1,350 1,350 0212 Maint of Office Equipment 8 500 3 500 500 500 0213 Maint of Motor Vehicles 17,025 22,000 13,243 20,350 22,700 22,700 0214 Maint of Buildings 20,409 47,590 17,951 47,590 38,000 38,000 0215 Maint of Radio Equipment 8,718 10,900 6,634 10,400 10,900 10,900 0216 Maint of Operating Equip 1,390 3,800 386 3,800 3,800 3,800 0218 Maint Of Software 1,693 5,640 3,121 5,640 6,570 6,570 0219 Maintenance of Land 375 1,600 257 500 2,000 2,000 0221 Telephone 4,945 5,280 3,090 4,500 5,280 5,280 0222 Electricity 40,016 42,110 27,886 42,000 48,430 48,430 0223 Natural Gas 16,974 14,440 11,744 20,000 16,600 16,600 0224 Water & Sewer 4,087 4,170 1,795 4,170 4,380 4,380 0225 Commercial Dumpster 1,600 1,600 800 1,600 1,600 1,600 0226 Storm Water 1,932 1,940 966 1,940 1,940 1,940 0227 Cellular Telephone 21,588 20,290 15,456 18,290 19,340 19,340 0228 Other Communications/GPS 999 900 640 900 900 900 0231 Care of Prisoners 7,719 11,500 4,786 8,000 11,500 11,500 0235 Outside Software Services 5,206 4,800 4,744 5,250 7,100 7,100 0236 Outside Services 38,880 43,340 24,517 40,840 42,800 42,800 0237 Pest Control 129 400 113 400 400 400 0238 Professional Services 2,604 1,800 1,165 1,800 2,300 2,300 106 CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF POLICE DEPARTMENT BY TYPE OF EXPENDITURE *** FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CONTRACTUAL SERVICES cont. 0254 Printer / Copies 8,518 7,950 6,340 7,950 8,660 8,660 0255 IS Services / Internal 301,470 232,380 174,285 232,380 306,000 306,000 0258 GIS Services/Internal 0 13,350 10,012 13,350 14,750 14,750 0262 Public Relations/Services 4,473 5,000 4,134 5,000 5,000 5,000 0293 Maint Of Motor Veh/Fleet 18,250 28,760 9,298 15,000 29,700 29,700 0294 Oil and Fluids/Fleet 1,639 2,560 1,149 2,120 2,610 2,610 CONTRACTUAL SERVICES 539,080 551,080 353,341 530,720 630,690 630,690 79,610 SUPPLIES & MATERIALS 0301 Office Supplies 6,509 9,500 8,131 9,500 9,500 9,500 0302 Inhouse Printing 476 750 372 750 750 750 0303 Computer Operation Suppli 185 1,000 273 1,000 1,000 1,000 0306 Cleaning/Janitor Supplies 9,149 10,000 5,519 10,000 10,500 10,500 0308 Books and Periodicals 0 250 0 30 100 100 0310 Gasoline & Oil 51,849 58,360 54,997 66,100 66,440 66,440 0319 Safety Supplies 6,800 16,500 10,945 16,500 16,500 16,500 0320 Small Tools 877 1,000 1,161 1,170 1,500 1,500 0323 Dog Supplies 4,709 4,000 2,123 4,000 4,000 4,000 0326 Photography Supplies 664 2,100 274 2,100 2,100 2,100 0329 Targets & Ammunition 15,496 27,000 27,080 27,080 30,000 30,000 0333 All Other Supplies 7,047 11,230 5,093 10,300 11,780 11,780 0343 Small Program Packages 0 1,500 0 1,500 1,500 1,500 0344 Small Equipment 12,085 17,450 12,691 17,920 18,600 18,600 0347 Small Computer Hardware 5,670 6,000 6,915 7,000 6,000 6,000 0348 Bike Patrol 150 500 0 500 500 500 0349 Neighborhood Policing 1,567 1,500 1,405 1,500 1,500 1,500 0350 Employee Wellness 0 0 0 0 15,000 15,000 SUPPLIES & MATERIALS 123,233 168,640 136,979 176,950 197,270 197,270 28,630 CAPITAL OUTLAY 8108 Office Furniture & Equip 1,604 2,500 2,193 2,500 2,500 2,500 8113 Communication Equipment 0 2,000 0 2,000 3,000 3,000 8115 Computer Hardware Outlay 2,305 9,500 2,964 9,500 5,000 5,000 8133 All Other Equipment 28,400 20,700 18,165 20,700 23,600 23,600 CAPITAL OUTLAY 32,309 34,700 23,322 34,700 34,100 34,100 (600) TOTAL POLICE 6,933,427 7,581,800 5,331,692 7,428,170 8,109,050 7,856,410 274,610 Percent Budget Change 3.62% 107 CITY OF NEENAH OPERATING BUDGET *** POLICE EXPENDITURES SUMMARY BY MAJOR DIVISION *** FOR FISCAL YEAR 2023 POLICE DEPARTMENT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET DIVISION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE Operations 6,518,896 6,956,830 4,961,015 6,807,920 7,459,000 7,206,360 249,530 Police Firing Range 16,302 30,410 28,922 30,330 34,550 34,550 4,140 School Liaison Program 218,581 301,280 153,377 306,810 320,780 320,780 19,500 Police Crossing Guards 56,323 70,420 42,573 69,500 70,220 70,220 (200) Code Enforcement 5,164 97,130 61,110 89,350 95,330 95,330 (1,800) CSA / Animal Control 67,644 72,350 50,365 71,960 75,280 75,280 2,930 K-9 Project 18,208 18,680 11,008 17,600 19,790 19,790 1,110 Capital Outlay-Police 32,309 34,700 23,322 34,700 34,100 34,100 (600) TOTAL POLICE 6,933,427 7,581,800 5,331,692 7,428,170 8,109,050 7,856,410 274,610 Percent Budget Change 3.62% POLICE REVENUES: Public Safety Revenue 198,247 222,500 109,437 221,610 172,250 172,250 (50,250) Fines/Forfeitures/Other 81,231 118,000 57,208 105,330 105,300 105,300 (12,700) TOTAL REVENUES 279,478 340,500 166,645 326,940 277,550 277,550 (62,950) Percent Budget Change -18.49% 108 Department/Office: Budget: Police Police Operations Program: Submitted by: Public Safety Aaron Olson Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2022 for 2022 2023 Chief Grade S3 1.00 Grade S3 1.00 $111,570 $111,570 $116,290 Assistant Chief Grade P3 1.00 Grade P3 1.00 102,280 102,280 103,180 Captain* Grade P3 1.00 Grade P3 2.00 102,270 102,270 151,700 Lieutenants 79,609 - 92,212 6.00 81,400 - 94,287 6.00 562,160 562,160 591,920 School Resource Officers 70,657 - 83,432 2.00 72,247 - 85,309 2.00 175,740 175,740 179,650 Investigative* 70,657 - 83,432 4.00 72,247 - 85,309 5.00 350,720 350,720 400,640 Community Policing Coord. 70,657 - 83,432 1.00 72,247 - 85,309 1.00 87,810 87,810 89,760 Sergeants-Patrol 71,000 - 83,829 4.00 72,597 - 85,715 4.00 349,730 349,730 354,560 Sergeant-Investigative 71,000 - 83,829 1.00 72,597 - 85,715 1.00 88,460 88,460 90,420 Patrol Officer 57,720 - 79,459 20.00 59,019 - 81,247 20.00 1,466,550 1,408,890 1,525,260 Traffic Safety Officer 70,657 - 83,432 1.00 72,247 - 85,309 1.00 56,020 56,020 88,810 Behavioral Health Officer - - 59,019 - 81,247 1.00 0 0 76,240 Communication Techs Grade F3 3.00 Grade F3 3.00 117,430 117,430 127,920 Support SVC Supervisor Grade K3 1.00 Grade K3 1.00 61,490 61,490 62,980 Code Enforcement Officer Grade H3 1.00 Grade H3 1.00 46,090 46,090 47,010 Executive Admin. Assistant Grade H3 1.00 Grade H3 1.00 55,650 55,650 50,000 Evidence Custodian Grade G3 1.00 Grade G3 1.00 52,300 52,300 52,690 Records/LRMS Coordinator Grade G3 1.00 Grade G3 1.00 55,160 55,160 46,920 Rec. Clerk/Crt Coordinator Grade G3 1.00 Grade G3 1.00 42,560 42,560 43,190 Building Custodian Grade G3 1.00 Grade G3 1.00 57,130 57,130 57,560 Records Clerk/Data Entry Grade F3 1.00 Grade F3 1.00 45,660 45,660 46,000 Records/Accreditation Asst. Grade F3 1.00 Grade F3 1.00 45,040 45,040 45,450 Subtotal 54.00 57.00 $4,031,820 $3,974,160 $4,348,150 Fleet Maint. Specialist Grade GH 0.53 Grade GH 0.53 24,430 24,430 24,840 Admin. Asst. Grade FH 0.67 Grade FH 0.67 23,030 22,640 28,600 Holiday Worked - - 32,000 32,000 32,000 Accrued Wages - - 11,440 11,440 9,330 Office/Complaint Clerks 15.00/hr 15.00/hr 3,000 3,000 3,000 Community Service Aide (6) $15.00-$15.50/hr. $15.00-$15.50/hr. 40,000 40,000 40,000 Parking Officers (2) $15.00-$15.50/hr. $15.00-$15.50/hr. 40,000 20,000 40,000 Crossing Guards (20) 16.50-21.27/hr. 16.50-21.27/hr. 64,000 64,000 64,000 Operating - - 405,000 405,000 357,500 FLSA Overtime - - 2,000 2,000 2,000 TOTAL XXX 55.20 XXX 58.20 $4,676,720 $4,598,670 $4,949,420 *July 1, 2023 Start Date (Additional Captain and Investigator) STAFFING SALARIES & WAGES Current Budget Requested Budget CITY OF NEENAH REQUEST FOR 2023 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES Overtime TEMPORARY POSITION TITLE FULL TIME PART-TIME OTHER COMPENSATION 109 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE POLICE OPERATIONS/CAP. OUTLAY POLICE OPERATIONS (2101-711) 0101 Salaries 3,708,719 3,899,220 2,800,981 3,835,390 4,208,760 4,042,030 0103 Temporary Wages 155 3,000 2,812 3,000 3,000 3,000 0104 Overtime Wages 291,979 378,000 279,042 378,000 330,000 330,000 0105 Reimbursement Wage/Fringe (14,705) (10,000) (33,786) (35,000) (10,000) (10,000) 0106 FLSA Overtime Wages 1,769 2,000 1,257 2,000 2,000 2,000 0108 Grant Overtime 6,799 10,000 8,274 9,000 10,000 10,000 0110 Health Insurance 873,950 936,030 704,340 936,030 992,060 950,870 0111 Fringes 951,304 1,010,000 727,404 994,020 1,124,610 1,079,890 0112 Grant Fringes 1,482 2,370 1,961 2,130 2,430 2,430 0115 Training 44,188 49,050 28,578 49,050 49,050 49,050 0117 Clothing Allowance 51,431 56,500 15,411 15,420 30,000 30,000 0120 Protective Vest Repl Fd 0 3,900 (650) 3,900 3,900 3,900 0122 Travel Expenses 582 1,000 180 500 500 500 0126 Department Awards 4,830 3,500 2,407 3,500 3,500 3,500 0128 Empl Recognition Awards 489 150 0 150 480 480 Personal Services 5,922,972 6,344,720 4,538,211 6,197,090 6,750,290 6,497,650 152,930 0202 Outside Printing 967 1,500 93 1,500 1,500 1,500 0203 Postage 1,927 2,270 1,942 2,270 2,380 2,380 0204 Conferences & Meetings 3,073 4,000 2,583 3,500 4,000 4,000 0207 Dues & Memberships 2,211 3,100 1,765 3,100 3,100 3,100 0210 Maint of Computer Hardwre 0 1,350 1,094 1,350 1,350 1,350 0212 Maint of Office Equipment 8 500 3 500 500 500 0213 Maint of Motor Vehicles 15,250 18,500 12,623 18,500 18,500 18,500 0214 Maint of Buildings 20,409 47,590 17,951 47,590 38,000 38,000 0215 Maint of Radio Equipment 8,023 9,500 6,463 9,500 9,500 9,500 0216 Maint of Operating Equip 1,390 3,800 386 3,800 3,800 3,800 0218 Maint Of Software 1,693 5,640 3,121 5,640 6,570 6,570 0219 Maintenance of Land 375 1,600 257 500 2,000 2,000 0221 Telephone 4,945 5,280 3,090 4,500 5,280 5,280 0222 Electricity 40,016 42,110 27,886 42,000 48,430 48,430 0223 Natural Gas 16,974 14,440 11,744 20,000 16,600 16,600 0224 Water & Sewer 4,087 4,170 1,795 4,170 4,380 4,380 0225 Commercial Dumpster 1,600 1,600 800 1,600 1,600 1,600 0226 Storm Water 1,932 1,940 966 1,940 1,940 1,940 0227 Cellular Telephone 19,684 15,240 13,902 15,240 15,240 15,240 0228 Other Communications/GPS 999 900 640 900 900 900 0231 Care of Prisoners 7,719 11,500 4,786 8,000 11,500 11,500 0235 Outside Software Services 5,206 4,300 4,744 4,750 6,600 6,600 0236 Outside Services 20,321 21,600 11,594 21,600 21,600 21,600 0237 Pest Control 129 400 113 400 400 400 0254 Printer / Copies 8,518 7,950 6,340 7,950 8,660 8,660 0255 IS Services / Internal 290,560 217,920 163,440 217,920 285,300 285,300 0258 GIS Services/Internal 0 12,010 9,007 12,010 13,270 13,270 0262 Public Relations/Services 4,473 5,000 4,134 5,000 5,000 5,000 0293 Maint Of Motor Veh/Fleet 15,553 21,500 7,587 10,000 21,500 21,500 0294 Oil and Fluids/Fleet 1,470 1,650 1,053 1,650 1,700 1,700 Contractual Services 499,512 488,860 321,902 477,380 561,100 561,100 72,240 110 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE POLICE OPERATIONS/CAP. OUTLAY (cont.) 0301 Office Supplies 6,466 9,000 8,131 9,000 9,000 9,000 0302 Inhouse Printing 476 750 372 750 750 750 0303 Computer Operation Suppli 185 1,000 273 1,000 1,000 1,000 0306 Cleaning/Janitor Supplies 9,149 10,000 5,519 10,000 10,500 10,500 0308 Books and Periodicals 0 250 0 30 100 100 0310 Gasoline & Oil 47,359 50,750 51,089 60,000 58,360 58,360 0319 Safety Supplies 6,800 16,500 10,945 16,500 16,500 16,500 0320 Small Tools 877 1,000 1,161 1,170 1,500 1,500 0326 Photography Supplies 664 2,100 274 2,100 2,100 2,100 0333 All Other Supplies 5,476 7,000 3,664 7,000 7,300 7,300 0343 Small Program Packages 0 1,500 0 1,500 1,500 1,500 0344 Small Equipment 11,573 15,400 11,155 15,400 16,000 16,000 0347 Small Computer Hardware 5,670 6,000 6,915 7,000 6,000 6,000 0348 Bike Patrol 150 500 0 500 500 500 0349 Neighborhood Policing 1,567 1,500 1,405 1,500 1,500 1,500 0350 Employee Wellness 0 0 0 0 15,000 15,000 Supplies & Materials 96,412 123,250 100,903 133,450 147,610 147,610 24,360 POLICE OPERATIONS 6,518,896 6,956,830 4,961,016 6,807,920 7,459,000 7,206,360 249,530 CAPITAL OUTLAY (2181-711) 8108 Office Furniture & Equip 1,604 2,500 2,193 2,500 2,500 2,500 8113 Communication Equipment 0 2,000 0 2,000 3,000 3,000 8115 Computer Hardware Outlay 2,305 9,500 2,964 9,500 5,000 5,000 8133 All Other Equipment 28,400 20,700 18,165 20,700 23,600 23,600 Capital Outlay 32,309 34,700 23,322 34,700 34,100 34,100 (600) POLICE OPERATIONS/CAP OUTLAY 6,551,205 6,991,530 4,984,338 6,842,620 7,493,100 7,240,460 248,930 Percent Budget Change 3.56% 111 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Firing Range PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson POLICE FIRING RANGE (2103-711) Goals/Responsibilities: Our firing range budget provides for use-of-force training in firearms, less lethal weapons and other defensive tools. Our officers are trained to State standards and industry best practices to handle a full spectrum of force incidents, including active shooters. Many of our employees are also involved in providing crisis incident training to other agencies around the state of Wisconsin and to students at Fox Valley Technical College. We are recognized as a leading training agency in the state by the Department of Justice Training and Standards Bureau. Activities:  Range dry-fire exercises  Range live-fire exercises  Reloading and malfunction drills  Simulation (non-lethal training ammunition) exercises (marking cartridges)  SIRT training (non-live fire that uses lasers to identify shot placement)  Scenario and isolation exercises  Active shooter team responses, including inter-departmental training  Moving target drills  Movement and cover exercises  Less-lethal force and changing force drills 2022 Accomplishments:  Maintained 100% compliance with State of Wisconsin Handgun standards  Utilized improved training tower at Station 31  Implemented Micro Red Dot Sight (MRDS) program for duty use for handguns. “They allow police officers to focus on the threat, make a good use-of-force decision and then superimpose the red dot on the threat.” SIG SAUER Academy Director of Training Scott Reidy  Received free facility rental at FVTC PSTC due to ongoing exchange of services agreement 2023 Goals/Plans:  Maintain 100% compliance with State of Wisconsin Handgun standards  Begin to transition officers to the Micro Red Dot Sight (MRDS) system on their issued handguns Major Increases/Decreases in 2023 Budget Request:  Targets & Ammunition (0204) an increase of $3,000 based on increased costs for ammunition 112 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Police Budget: School Liaison Program PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson SCHOOL LIAISON PROGRAM (2104-711) Goals/Responsibilities: The School Resource Officer (SRO) program is our strongest partnership program. It provides educational and preventive opportunities for our children that reduce their involvement in drugs, gangs and crime. It also works to identify and prevent crimes against children. Our SRO program is perhaps our most successful community program within the department. Activities:  Conduct daily patrols in and around schools  Give classroom presentations  Investigate and document crimes  Act as juvenile law expert for the department  Monitor and enforce truancy violations  Participate in school board meetings as requested by the district  Testify in expulsion hearings  Provide security at school events/games  Respond to reports of crimes/disturbances in schools  Conduct parking lot checks and school parking enforcement  Serve as a liaison between the police department, Neenah Joint School District and Winneb ago County Human Services  Welfare checks - work with school staff on mental health aspect for students  Work with the Threat Assessment Team to streamline and modify the District's threat assessment process  Researched and proposed new safety protocols for the District; "I Love You Guys" Foundation  Assisted the District with transitional planning to the new Neenah High School in Fox Crossing 2022 Accomplishments: (These statistics are only from January to June 2022)  So far during the 2022 school year, School Resource Officers (SROs) had a total of 320 reported calls for service (when case number was assigned) between Officer Nate Franzke and Officer Robert Ross  SRO Franzke issued 61 citations and SRO Ross issued 39 citations between January 2022 and June 2022  Officers gave numerous in-class presentations: SRO Ross gave presentations, both in person and virtually, to over 750 students throughout the year. SRO Franzke gave in person pres entations to over 120 students  Continue with the title/position to School Resource Officer to reflect the state and national trends and verbiage  Provided law enforcement presence at all home football games, basketball games and special events  Coordinated graduation events, including leading the graduation parade and attending the graduation ceremony  Contributed as members of the District Emergency Operations Planning Committee, with a focus on updating post-critical incident plans (beginning in 2019), as well as building security  Participated in multiple school lock down drills throughout the district  SROs developed professional relationships with new administrators in the district  SROs took an active role in updating and implementing a more modern approach to threat assessments, including mental health risk assessment training with school mental health teams and follow-up planning sessions  Several sexual assaults were reported to SRO’s. This required coordination with the district and the Department of Human Services  Welfare checks sometimes require the need for SRO’s to meet with students both on school grounds and at the student’s home  There was a total of 40 juvenile referrals that the SROs completed. 113  SRO’s accommodated other agencies who needed to meet with NJSD students  Continued training at the Fox Valley Technical College Juvenile Conference  SRO’s investigated tips from “Speak up – Speak out” with the school districts mental health coordinator 2023 Goals/Plans:  Continue our excellent working relationship with the NJSD  Promote and train a new SRO for the Neenah Middle School  Continuously work with the District as they adopt new safety protocols and standar ds (I Love You Guys Foundation)  Conform to or stay consistent with state level SRO standards  Work with other county agencies to address truancy issues  Assist the District as they transition to a new middle school and some elementary schools  Continuously keep data documenting SRO activity and performance Major Increases/Decreases in 2023 Budget Request:  Clothing Allowance (0117) Decrease of $1,000 due to changes in the union contract. These funds will be shifted to Salaries (0101)  IS Service/Internal (0255) Increase of $4,810 per the IS Department budget projections IS Service/Internal (0255) Increase of $77,080 per the IS Department budget projections IS Service/Internal (0255) Increase of $77,080 per the IS Department budget projections 114 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Crossing Guards PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson POLICE CROSSING GUARDS (2105-711) Goals/Responsibilities: The Crossing Guard Program manages the safe movement of pedestrian students before and after school through high-volume traffic locations. Activities:  Staff 15 regular locations twice per day  Report violations to patrol  Tabulate number of children crossing at each location  Review crossing patterns for justification of positions 2022 Accomplishments:  Conducted hiring process for additional crossing guards  Completed an evaluation for each crossing guard  Trained several new crossing guards  Continued with annual training of safely crossing children  Recognized our members in 2022 for Crossing Guard Appreciation Week  Maintained a pool of several alternate crossing guards to fill open shifts 2023 Goals/Plans:  Monitor traffic changes caused by detours, construction, etc. for impact on student safety  Share information with the City Traffic Engineer to identify crossing guard locations that should be created/eliminated  Continue with the annual evaluations for each crossing guard after the 2022/2023 school year  Continue with annual training of safely crossing children  Evaluate and implement necessary changes to crossing guard locations based on closures / consolidations / new locations of schools within the district for the 2024 school year. Major Increases/Decreases in 2023 Budget Request: No Major Changes 115 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Police Budget: Code Enforcement PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson CODE ENFORCEMENT (2106-711) Goals/Responsibilities: The purpose of this position is to provide general code enforcement functions and to administer and enforce municipal code pertaining to property maintenance and quality of life (i.e. junk and debris; junked, unlicensed, and improperly parked vehicles/trailers; signs; long grass; snow removal; public works violations like brush, garbage, and vision clearance, etc.). With these types of violations being one of the top complaints from citizens, it is essential to have a dedicated person to handle these types of complaints and to be proactive a nd address issues before they become bigger issues. Activities:  Plans and coordinates inspection work assignments and scheduling.  Receives and investigates code enforcement complaints from members of the public, as well as other city officials.  Proactively patrols looking for code enforcement violations, sometimes focusing on a specific type of violation or a specific area of the city.  Educates residents, property owners and businesses on municipal code and work s on gaining compliance for violations.  Takes enforcement action as needed in the form of violation notices, administrative fees, municipal citations and long form citations.  Prepares citations for violations, issuing citations to violators, and explains the citation and municipal court process. Inspects properties prior to court. Testifies in court about cases and the current state of defendants' properties.  Works with other city officials and departments including sworn officers, the Department of Public Works, the Department of Community Development, city council, etc. regarding violations in the city.  Fields questions from the public regarding municipal code.  Assists the police department in miscellaneous duties as needed (i.e. traffic control). 2022 Accomplishments:  The new Code Enforcement Officer was hired in December of 2021.  The program as a whole was revamped to take on a more proactive, educational and hands-on approach to addressing code enforcement issues/violations. 2023 Goals/Plans:  Reduce the number of code enforcement complaints within the City of Neenah.  Fix code enforcement problems before they become law enforcement problems.  Implement a new tracking spreadsheet to better keep track of statistics that the current reporting program does not offer.  Generate monthly/quarterly/yearly reports to provide a snapshot on what is occurring in the position.  Create a guide for standard processes of code enforcement to better articulate how cases will be handled. This will serve as training manual for future employees, and will serve as documentation to be sure cases are handled fairly and consistently. Major Increases/Decreases in 2023 Budget Request:  Cellular Telephone (0227) Decrease of $1,000 116 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Police Budget: CSA/Animal Control PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson CSA/ANIMAL CONTROL (2107-711) Goals/Responsibilities: The Community Service Aide (CSA) program improves our ability to provide valued services to our community. CSA duties are limited to tasks that do not require a sworn officer. Additionally, we have found the CSA program is one of our best means of recruitment for sworn officer positions. We intend to grow the program and further enhance our recruitment ability for the future. The CSA employees are also our parking enforcement officers, but those activities and associated costs are addressed under the parking budget. Activities:  Conduct station tours  Complete reports for non-criminal incidents  Investigate and document animal complaints  Enforce parking regulations  Take lost/found property reports  Manage found bike inventory  Provide employment fingerprinting services  Perform traffic control  Assist at community events/parades  Transport large property items to station  Conduct vacation checks  Enforce nuisance ordinances  Assist disabled motorists 2022 Accomplishments:  Provided more regularly scheduled coverage for parking enforcement and CSA staffing  Hired three more CSAs  Three of the CSAs were hired as Neenah Police Officers and are currently in the police academy  Created a new CSA manual and training guides  Implemented a new evaluation form  Focused on additional training 2023 Goals/Plans:  Continue to provide more regularly scheduled coverage for parking enforcement and CSA staffing  Increase training to better prepare CSAs for future jobs in law enforcement Major Increases/Decreases in 2023 Budget Request:  Outside Services (0236) Increase of $1,460 due to increased costs at the Animal Shelter 117 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Police Budget: K9 Program PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson K9 Program (2109-711) Goals/Responsibilities: The K9 program exists as an enhancement to the patrol effort. The K9 program provides a unique tool for locating contraband, recovering evidence, controlling subjects and finding subjects. The K9 program was expanded and we currently have two dogs. This allows us to continue with two working K9 teams, with the dogs having staggered retirement dates (estimated working life of a K9 is about six years). Activities:  Conduct drug searches during search warrant execution  Conduct drug sniffs on traffic stops  Conduct school searches  Assist in clearing buildings and conducting large searches  Participate in community events and public appearances  Train with other K9 teams several times per month 2022 Accomplishments:  Sent both teams through basic scent specific tracking class  Both teams successfully recertified in narcotics and patrol work  Both teams participated in numerous public demonstrations and presentations  Participated in a number of multi-jurisdictional drug and criminal interdiction operations 2023 Goals/Plans:  Send both teams through advanced scent specific tracking classes  Organize an annual fundraising event Major Increases/Decreases in 2023 Budget Request: No major changes 118 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE POLICE FIRING RANGE (2103-711) 0204 Conferences & Meetings 0 360 0 200 500 500 Contractual Services 0 360 0 200 500 500 140 0329 Targets & Ammunition 15,496 27,000 27,080 27,080 30,000 30,000 0333 All Other Supplies 372 1,400 1,115 1,400 1,900 1,900 0344 Small Equipment 434 1,650 727 1,650 2,150 2,150 Supplies & Materials 16,302 30,050 28,922 30,130 34,050 34,050 4,000 POLICE FIRING RANGE 16,302 30,410 28,922 30,330 34,550 34,550 4,140 POLICE SCHOOL LIAISON (2104-711) 0101 Salaries 117,893 170,240 80,288 176,190 180,150 180,150 0104 Overtime Wages 16,726 27,000 13,248 27,000 27,500 27,500 0110 Health Insurance 34,960 36,830 27,630 36,830 36,830 36,830 0111 Fringes 33,006 48,590 23,042 51,150 53,110 53,110 0115 Training 9 2,000 551 750 2,000 2,000 0117 Clothing Allowance 1,340 1,500 0 500 500 500 Personal Services 203,934 286,160 144,759 292,420 300,090 300,090 13,930 0207 Dues & Memberships 0 80 0 80 80 80 0213 Maint of Motor Vehicles 73 800 143 800 1,000 1,000 0215 Maint of Radio Equipment 563 1,000 170 500 1,000 1,000 0227 Cellular Telephone 964 1,250 618 1,250 1,250 1,250 0235 Outside Software Services 0 500 0 500 500 500 0255 IS Services / Internal 10,910 8,890 6,667 8,890 13,700 13,700 0258 GIS Services/Internal 0 670 502 670 740 740 0293 Maint Of Motor Veh/Fleet 1,559 1,210 120 1,000 1,500 1,500 0294 Oil and Fluids/Fleet 0 240 31 100 240 240 Contractual Services 14,069 14,640 8,251 13,790 20,010 20,010 5,370 0310 Gasoline & Oil 578 480 366 600 680 680 Supplies & Materials 578 480 366 600 680 680 200 POLICE SCHOOL LIAISON 218,581 301,280 153,376 306,810 320,780 320,780 19,500 119 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE SCHOOL CROSSING GUARDS (2105-711) 0103 Temporary Wages 51,391 64,000 40,537 64,000 64,000 64,000 0111 Fringes 1,879 2,380 1,507 2,380 2,130 2,130 0117 Clothing Allowance 2,051 2,440 411 2,000 2,440 2,440 Personal Services 55,321 68,820 42,455 68,380 68,570 68,570 (250) 0204 Conferences & Meetings 55 70 117 120 120 120 Contractual Services 55 70 117 120 120 120 50 0333 All Other Supplies 947 1,530 0 1,000 1,530 1,530 Supplies & Materials 947 1,530 0 1,000 1,530 1,530 0 SCHOOL CROSSING GUARDS 56,323 70,420 42,572 69,500 70,220 70,220 (200) CODE ENFORCEMENT (2106-711) 0101 Salaries 4,077 46,830 33,680 46,090 47,010 47,010 0110 Health Insurance 0 18,410 13,770 18,410 18,410 18,410 0111 Fringes 864 8,680 6,243 8,540 8,950 8,950 0115 Training 0 500 0 500 500 500 0117 Clothing Allowance 0 300 0 150 300 300 Personal Services 4,941 74,720 53,693 73,690 75,170 75,170 450 0202 Outside Printing 0 500 831 1,000 500 500 0203 Postage 0 3,000 120 3,000 3,000 3,000 0207 Dues & Memberships 0 50 0 50 50 50 0213 Maint of Motor Vehicles 0 1,000 362 500 1,000 1,000 0215 Maint of Radio Equipment 0 100 0 100 100 100 0227 Cellular Telephone 0 3,000 309 1,000 2,000 2,000 0236 Outside Services 0 3,000 0 500 500 500 0255 IS Services / Internal 0 5,570 4,178 5,570 7,000 7,000 0258 GIS Services/Internal 0 670 502 670 740 740 0293 Maint Of Motor Veh/Fleet 120 2,200 0 1,000 2,200 2,200 0294 Oil and Fluids/Fleet 0 170 0 170 170 170 Contractual Services 120 19,260 6,302 13,560 17,260 17,260 (2,000) 0301 Office Supplies 43 500 0 500 500 500 0310 Gasoline & Oil 36 1,900 632 1,000 1,900 1,900 0333 All Other Supplies 24 500 36 100 250 250 0344 Small Equipment 0 250 447 500 250 250 Supplies & Materials 103 3,150 1,115 2,100 2,900 2,900 (250) CODE ENFORCEMENT 5,164 97,130 61,110 89,350 95,330 95,330 (1,800) 120 CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2023 ACCOUNT 2021 2022 2022 YTD 2022 2023 DEPT 2023 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CSA/ANIMAL CONTROL (2107-711) 0103 Temporary Wages 40,925 40,000 28,019 40,000 40,000 40,000 0111 Fringes 1,500 1,480 1,037 1,480 1,330 1,330 0117 Clothing Allowance 705 2,060 3,311 3,320 2,060 2,060 Personal Services 43,130 43,540 32,367 44,800 43,390 43,390 (150) 0213 Maint of Motor Vehicles 370 500 25 250 1,000 1,000 0215 Maint of Radio Equipment 132 300 0 300 300 300 0227 Cellular Telephone 940 800 627 800 850 850 0236 Outside Services 18,195 18,540 12,924 18,540 20,500 20,500 0293 Maint Of Motor Veh/Fleet 582 2,750 1,051 2,000 3,000 3,000 0294 Oil and Fluids/Fleet 169 240 66 100 240 240 Contractual Services 20,388 23,130 14,693 21,990 25,890 25,890 2,760 0310 Gasoline & Oil 3,876 5,230 2,910 4,500 5,500 5,500 0333 All Other Supplies 172 300 33 300 300 300 0344 Small Equipment 78 150 362 370 200 200 Supplies & Materials 4,126 5,680 3,305 5,170 6,000 6,000 320 CSA/ANIMAL CONTROL 67,644 72,350 50,365 71,960 75,280 75,280 2,930 K-9 PROJECT (2109-711) 0101 Salaries 6,016 6,000 4,418 6,000 6,000 6,000 0111 Fringes 1,434 1,420 1,046 1,420 1,480 1,480 0115 Training 1,057 2,000 1,100 2,000 2,000 2,000 Personal Services 8,507 9,420 6,564 9,420 9,480 9,480 60 0207 Dues & Memberships 200 200 280 280 350 350 0213 Maint of Motor Vehicles 1,332 1,200 91 300 1,200 1,200 0236 Outside Services 364 200 0 200 200 200 0238 Professional Services 2,604 1,800 1,165 1,800 2,300 2,300 0293 Maint Of Motor Veh/Fleet 436 1,100 539 1,000 1,500 1,500 0294 Oil and Fluids/Fleet 0 260 0 100 260 260 Contractual Services 4,936 4,760 2,075 3,680 5,810 5,810 1,050 0323 Dog Supplies 4,709 4,000 2,123 4,000 4,000 4,000 0333 All Other Supplies 56 500 246 500 500 500 Supplies & Materials 4,765 4,500 2,369 4,500 4,500 4,500 0 K-9 PROJECT 18,208 18,680 11,008 17,600 19,790 19,790 1,110 TOTAL POLICE DEPARTMENT 6,933,427 7,581,800 5,331,691 7,428,170 8,109,050 7,856,410 274,610 Percent Budget Change 3.62% 121 THIS PAGE IS INTENTIONALLY LEFT BLANK 122 Neenah-Menasha Fire rescue (NMFR) is committed to providing a quality of public service that ensures the safety and well- being of our communities. NMFR response to over 3,000 emergency calls whose mission is to provide the hisghest standard of service to our communities. We are committed to help provide a high quality of service through award winning fire prevention and education; including an efficient response for fire and EMS emergencies. NMFR spends thousands of hours training to prepare its firefighters to deal with any emergency throughout our two cities. Fire prevention activities include over 3,200 inspections annually, re-inspections, and plan reviews. NMFR reaches over 12,000 people per year through station tours, safety fairs, parades, open houses, school visits and other community events. The Cities of Neenah and Menasha share department costs based upon a four part factor formula. 2021 2022 2023 % 2023 % Actual Approved Requested Increase Proposed Increase Operating Budget $5,349,347 $5,518,870 $5,982,050 8.39% $5,784,240 4.81% No. of Employees (FTE) 40.68 41.24 41.63 0.95% 41.03 -0.51% Increases (Decreases) to Expenditures Requested Joint Fire/Rescue Recommendations as jointly directed by the Mayor's of both cities. Specific details of the changes can be found in the full Neenah-Menasha Joint Fire/Rescue line item budget. Mayor's Comments: ($197,810) City of Neenah 60.34% share of total $327,830 budget reductions as directed by the Mayors of both cities. Reductions include eliminating funding for the requested Community Risk Reduction specialist, as well as wage and fringe adjustments for planned retirements, plus health insurance and overtime reductions. Specific details can be found in the full Neenah-Menasha Fire Rescue budget. Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments NEENAH-MENASHA FIRE RESCUE Department Head Kevin Kloehn Major Activities (City of Neenah Share Only) The estimated City of Neenah share of departmental costs for 2023 is 60.34%. 123 THIS PAGE IS INTENTIONALLY LEFT BLANK 124 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn Mission Statement: Neenah-Menasha Fire Rescue consists of committed professionals whose mission is to provide the highest standard of service through fire suppression, prevention, education, emergency medical response, technical rescue and community interaction to preserve the quality of life and property for all of those within the Cities of Neenah and Menasha. Vision Statement: Our vision at Neenah -Menasha Fire Rescue is to have a positive, motivated, educated department. We strive to meet the community demands. We will accomplish this with an organized and de fined structure. We encourage change, use resources to the full extent and work closely with outside agencies. Our department activities can be broken down into three major divisions: Operations, Training and Prevention Operations Neenah – Menasha Fire Rescue maintains and operates out of four fire stations strategically placed in Neenah and Menasha to ensure an excellent resp onse time to all areas of the cities. Total call volume continues to rise with 2021 being at record high volume. 2022 is on pace to surpass 3000 calls for service. In 2022 automatic aid with the Appleton Fire Department was re-instated. We continue to benefit working with many of our neighbors through Mutual Aid Box Alarm System (MABAS). D/C Krueger 2600 2700 2800 2900 3000 2017 2018 2019 2020 2021 Call Volume 0 10 20 30 40 Automatic aid given Automatic aid received Mutual aid given Mutual aid received 2021 Aid Given and Received 0 2 4 6 8 10 12 Algoma Township Fire… Appleton Fire Department Fox Crossing Fire Department Grand Chute Fire… Harrison Fire Rescue Oshkosh Fire Department Town of Neenah Fire… Winneconne Poygan Fire… Fire Departments 125 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn Professional Development “Professional Development” for many jobs you get “trained” on how to use or do a specific tool or task on your orientation, other careers that require perfection with specific equipment and decision making skills have continued education or “Professional Development”. Professional Development and Credentialing: A wide variety of people, such as teachers, military officers, health care professionals, firefighters, law enforcement officers, lawyers, accountants and engineers engage in professional development. Individuals may participate in professional development because of an interest in lifelong learning, a sense of moral obligation, to maintain and improve professional competence, to enhance career progression, to keep abreast of new technology and practices, or to comply with professional regulatory requirements. Approaches to professional development, include consultation, coaching, lesson study, mentoring, reflective supervision and technical assistance. NMFR uses all of these professional development approaches through our Job Performance Requirements (JPR’s), Task Books and Subject Matter Experts (SME). Currently, NMFR has nearly 200 JPR’s which are used to train and hone firefighters skills. We use these JPR’s in our Task Books which include: Probationary Firefighter, Driver/Operator, Inspector/Investigator (under development) and Fire Officer. One of my greatest challenges is the department structure 3 shifts, 4 stations and 68 personnel. NMFR has SME’s in; water rescue, technical rescue, vehicle extrication, fire suppression and incident management. I use these SME’s to continue to develop department personnel skills and knowledge. NMFR and the Oshkosh Fire Department completed our third joint recruit class in April of 2022 . This is a great partnership between neighboring communities as it reduced the time c ommitment of on -duty crews working with recruit school (5 weeks). NMFR continuously trains with neighboring fire departments and our police departments along with Gold Cross Ambulance. Training Topics have included, but not limited to: Professional Development and Credentialing, when you dial “911” it is your emergency and our citizens expect the very best are coming to help. Year to date, we trained nearly 12,000 hours, which sounds like a lot of training, but when it is YOUR EMERGENCY, you want to know the very best is coming to help! Professional Development is not practicing until you get it right… … It is practicing until you can’t get it wrong. AC Jim Peglow  Structure Fire Attack  SCUBA Dive Rescue – Open Water & Ice  Wild Land Fire Attack  Active Shooter  Pump Operations – Water Movement  Emergency Medical Training  High Rise – Aerial Operations  Technical Rescue – Trench, Building Collapse, High Angle  Shore & Boat Based Open Water Rescue  Mental Health – EAP, PTSD & Suicide 126 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn Fire Prevention, Fire Investigations and Public Education NMFR Fire Prevention Bureau, encompasses Fire Prevention, Fire Inspections, Fire Investigations, and Public Education. Fire prevention programs include detailed review of all new construction, remodeling of existing structures, refurbishing older facilities, and changes to any and all fire detection and suppression systems of all commercial properties and multi-family residential facilities. Fire inspections are required to be completed by Wisconsin State Statute, for all commercial businesses and multi-family (3 family or more) residential structures, within our jurisdiction, two times annually (with few exceptions). This requirement is aided by the 2% dues funding from the State of Wisconsin. In 2022, the City of Neenah’s 2% dues funding check was $102,271.42, and the City of Menasha’s was $53,371.60. Fire investigations are required by Wisconsin State statute 165.55, which requires that every fire shall be investigated for cause, origin and circumstances. NMFR conducts investigations of every fire that occurs within our jurisdiction and works in conjunction with law enforcement when a fire is determined or suspected to be incendiary or criminal in nature. Fire and life safety education (public education), including our juvenile fire setter intervention program, remain active as well. Our Public Education Team, along with operations personnel, provided public education programs, fire/life safety presentations, and general fire safety educational information, to more than 17,400 children and adults through video, social media, and virtual meetings when in person meetings couldn’t be held. The team continues to conduct fire safety programs at public and private schools in the Neenah and Menasha school districts during the fire prevention month of October. NMFR has a multi-age based program for Elementary, Middle and High School students to provide age appropriate fire safety presentations. NMFR focuses on adult and elderly programs including our ongoing residential smoke detector installs in single family residential homes throughout the cities of Neenah and Menasha at no cost to the residents through donations from the American Red Cross. 0 10000 20000 2017 2018 2019 2020* 2021 Public Education Events Adults Children 0 2000 4000 2017 2018 2019 2020* 2021 Total Inspections 0 1000 2000 2017 2018 2019 2020* 2021 Total Public Education Events 0 20 40 60 2017 2018 2019 2020 2021 Total Fire Investigated 127 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn All of these special disciplines have proven to reduce injury and death yet is difficult when we attempt to compile a true perspective of the impact. Actual quantifiable numbers for fires prevented, and/or lives saved, by the information shared and lessons learned during our interaction with individuals cannot be measured as we cannot place a number or dollar amount on an incident that never occurs. However, we are v ery confident that maintaining the outstanding level of service that is provide through NMFR, certainly makes a huge difference and is without a doubt saving lives and property within the communities of Neenah and Menasha. One of the most significant changes that has been made this year is the migration to a new records management system. This new system allows us to gather and retain information in real time. Contact information is being confirmed while fire inspections are being conducted and updated as necessary. The new program also allows us to map the building and provide data to responding companies in a map form, rather than reading it in a document, thus making much easier to understand what and where hazards or buil ding features exist. Assistant Chief Adam Dorn 128 CITY OF NEENAH 2023 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn 2022 Accomplishments:  Held the 3rd Regional Joint Recruit Training Academy with Oshkosh Fire Department.  Hired and trained three new firefighters to replace the two who retired and one who left.  Set up a way to continue our fire prevention education within the two school districts during the pandemic.  Goal setting with Shift Commanders and Administration Staff.  Continuation of Quarterly Fire Officer development.  Successfully completed the State of Wisconsin 2% Dues Audit.  Transitioned our records management, scheduling, inspection and training software to three new platforms.  Continue funding our smoke alarm program through donations from American Red Cross.  Updated Strategic Plan for the next five years.  Hired a new Deputy Chief and Assistant Chief/Fire Marshal.