2021Operating and Capital Improvements Budget **DRAFT**

2021 Operating and Capital Improvements Budget City of Neenah, Wisconsin Office of the Mayor 211 Walnut St. /g120 P.O. Box 426 /g120 Neenah WI 54957-0426 Phone 920-886-6104 /g120 Fax: 920-886-6109 /g120 e-mail: dkaufert@ci.neenah.wi.us DEAN R. KAUFERT Mayor October 20, 2020 Members of the Common Council and Community City of Neenah Neenah, Wisconsin Dear President Stevenson, Honorable Council Members and Citizens: It is my pleasure to present to you my sixth budget, the 2021 Operating and Capital Improvement Budget. This past year has been unlike any othe r time in my life. The impact from the COVID- 19 Virus has created more uncertainty than ever before. As I prepared for putting this document together, I pondered which path to follow for the upcoming budget year. No one knows the total impact from this pandemic or when we will be back to our new normal. This has certainly caused many sleepless nights worrying about the futu re of our community, but most importantly the hope for good health of my family and our residents. This has truly been life altering in so many ways and I pray for everyone’s health and the hope that “we will get through this together”. Slow and steady is my message I decided would be the hope as we move on to this year’s budget deliberations. While taking a tim e out or pausing initiatives ma y sound good to some, I believe for our future it is time to keep our foot on the gas, albeit a safe, slow speed forward. We continue to be faced with challenges due to st rict levy limits imposed by the state and zero increases in shared revenue aid. Unfortunately, other state revenue is decreasing in such areas as General Transportation Aids (-$26,520), a 2.37% reduction, and Expenditure Restraint (-$50,190), a 9.78% reduction. To ma ke matters even worse, the State imposed an allowable levy increase that is tied to our net new construction growth increased a miniscule $39,792 based upon net construction growth of a pproximately $15 million. Despite all of these challenges, I’m very proud to provide a document that will provide outstanding quality services to our residents. While the impact of the Coronavirus on businesses and families has not been fully determined yet, the State continues to see overall growth in the economy. 1). In 1983 the state funded over 45% of our budget through shared revenue and th is year that number is about 8%. 2). As recently as 2003, the City received $3,013,800 in shared revenue and expenditure restraint payments from the State; the estimate for 2021 from those same sources is $2,039,630, a loss in actual dollars of close to $1 million over that 18-year period. Increases to the School Aid Formula along with Medical Assistance needs continue to be priorities, leaving communities searching for ways to do more with less. More than ever before, it is now clear that this trend is unsustainable and must be addres sed for our community and others to continue to thrive and grow. CITY OF NEENAH Office of the Mayor October 20, 2020 – Page 2 Also, more than ever, the challenges this year of meeting the state levy limit and expenditure restraint requirements (ERP) were daunting. The ERP and levy limits severely restrict our ability to add additional employees or pr ogramming due to fixed costs in creasing yearly. Requests for additional positions were denied even though j ustification was made for them. No current services will be eliminated in the budget. Much of what we do is to provide services to our residents, which translates into a higher percentage of employee salaries making up a larger percentage of our entire budget. So we have a choice and my preference is to crea te a budget that will continue to provide a path to maintain fiscal discipline, wh ile providing a great quality of living for our residents. This document will continue to make sound decisions with spending while laying the groundwork for future economic development within our comm unity. We are moving forward with numerous new buildings and construction pr ojects that will create a new tax base and more jobs for our citizens. Because our ability to increase revenues is dependent on growing our value so we can further invest in programs and in itiatives that will help our tax base investing in initiatives to further growth is important. Our market value of the community, as determined by the State, has grown. This year our equalized value growth as determined by the State was $2,440,145,100, an increase of 2.78%. Every year I remind myself of my principles that guide me in putting this document forward. 1. Our staff and employees are excellent a nd an integral part of our organization. We utilize both our staff and Council to re view and reorganize tasks to find alternative methods to improve services to our citizens. 2. Keeping the property tax levy for city pu rposes below the amount allowed by the state limit. 3. Keep rates for municipal fees at or below their current level whenever possible. 4. Continue to manage the City Debt load. 5. Continue to plan for the future by providing dollars for Economic Development opportunities for valuation growth. 6. Continue to invest in our roads and infrastructure needs. These goals are in line with previous budgets and insure we stay within the levy limits, keep expenditure increases within range to qualify for expenditure rate program, continue the tradition of paying off more than we borrow, improve our infrastructure and look for ways to enhance economic development opportunities to grow our tax base. I look to continue the quality of life we enjoy here in Neenah while making sure we stay within the taxpayer’s ability to pay. Due to the health crisis we are facing, many famili es are struggling due to health issues, job loss or unemployment (either temporary or permanent) . Families are forced to change every day routines like going to school, shopping for gr oceries and the loss of events around the community have dampened our spirits in many ways. We worked very hard to keep any increase in property taxes minimal. Regarding the operating budget, our department heads identified needs of just over $26.7 million for 2021. I’m recommending a reduction from the requests of almost $590,000 leaving a final expenditure budget of just over $26.1 million. As stated earlier, the City is allowed to CITY OF NEENAH Office of the Mayor October 20, 2020 – Page 3 increase the tax levy to support the operating budget by $39,792. In addition, the City also has $6,700 of unused levy limit available from previ ous years. After much consideration, I have decided to not use either of those levy increase options, essentially free zing the operating levy for 2021. As such, the 2021 tax levy increases under my influence that will affect property taxpayers will be limited to: 1). A Joint Fi re/Rescue levy limit exemption of $105,170 and, 2). A Debt Service Levy increase of $150,000. A third levy increase to support TIF districts within the City is a direct result of State equalized value calculations and is not within the control of the City or its elected officials. All told, th e final proposed levy is just over $19.7 million, an increase of $642,000, or 3.36%. As proposed, the final estimated as sessed tax rate (pending fina l assessed value numbers) is proposed to increase 2.92% for property owners. That translates to a tax rate of $8.43 per $1,000 of assessed valuation, a $.24 increase. Keep in mind that changes to the estimated final assessed value numbers could change these amounts slightly either up or down. . Based upon notice from our health care provid er, the City is budgeting a 10% increase amounting to approximately a $400,000 increase ove r last year’s expenditure for employee health care in all City funds. Our Health Care C linic for employees continues to see increases in utilization and helps keep costs down. Director Ke hl is exploring ways to further limit these increases in the future. While unemployment is low, the economy and job opportunities are excellent, keeping taxes and fee increases to a minimum in this environment needs to continue. In the Capital Projects portion of this document this year the original requests from departments were approximately $16.5 million. I lowered th at by about $4.6 million to $11.9 million in total capital spending. To help fund those projects, I have proposed borrowing $11.7 million. Keeping up with maintenance of roads, buildings, equipment and infrastructure is important. Just continuing to defer these costs always ends up costing more down the road. Other local units of government have seen this issue come up recently. The good news is that at the end of 2020 our debt load as a percent of th e statutory limit will be 45.3%, which is down from 51.8% when I was firs t elected Mayor. Our total debt including Storm Water Revenue and CDA Lease Revenu e Bonds has decreased from 76.8% down to 59.2% in the same time frame. Dollars left over from previous years’ budgets will bring new economic development opportunities for growth within the city. TIF 8 will bring two high value private investments to the district--a mixed use / multi-family develo pment with a value of near $7.1 million and an additional multi-tenant highrise unit with a valu e of over $12.1 million. This will meet our objectives of an increment valuation increase of over $4 million for the lawn space in front of the Plexus headquarters and an exciting new community entity called “The Plaza”, a gift from a group headed up by John Bergstrom of a beautiful ice skating facility and community gathering spot that will have a regional a ttraction that will bring more vi sits to the downtown area. The estimated value for this gift is over $4 million. I have called this project “a game changer” for the community and early indications are the residents are very excited about this project. CITY OF NEENAH Office of the Mayor October 20, 2020 – Page 4 In TIF 10, I’m recommending additional dollars for land assemblage for parking, redevelopment or project assistance. And in TIF 7, $300,000 which would be assembled with a private contribution and a state grant for a joint effort for a multi-use trail from Cecil Street to Harrison Street. We have a definitive need for more parking in the downtown district and companies have expressed the need for more parking to allow them to increase employment. I propose including $500,000 in TIF 10 to begin the design and engineer ing of a new parking ramp when a site is identified. After the current pandemic is contained, our employers have assured me that all of the employees will be returning to work within the current buildings creating the need for more parking. Work will continue on Arrowhead Park opportu nities and improve recr eational opportunities by allocating just over $1 million for the next phase of work which will include an access road into the park, shoreline habitat restoration work, and storm water management. This year more than ever our public safety depa rtments, notably police and fire services, stepped up throughout the pandemic to make a difference in people’s lives daily. When our citizens need emergency services, they can be sure that our employees are professional and committed to protecting property and saving lives. Our Police Chief, Aaron Olson and command staff are committed to improving the operations and officers ar e making great strides in providing service that excels to our community. Our N-M Fire Re scue is responding daily for EMS services in a difficult environment and protec ting our homes and businesses. The department led by Chief Kloehn has done a good job of stabilizing the overtime budget and finding new ways to train daily. I promised an aggressive road improvement sche dule. While I have moved one project back a year we will continue to spend over $6.6 million (including Sanitary Se wer, Storm and Water) next year on our road projects. Road construction is never pretty and the best comment is when it is done, everyone is usually pleased. I have proposed eight road projects in 2021. This budget will also see a small increase in th e recycling fund due to higher operating costs and less state aid. The recycling fee is proposed to increase $3 from $37 to $40 next year, which is the same rate as two years ago. . Technology and IS services will ha ve dollars to continue Smart C ities initiatives throughout the community, which will help provide better s ervices. Enhanced GIS services within an organization improve customer and staff ability to improve and plan. LEAN concept training and exercises will continue to find ways to be more efficient in processes throughout our work areas. In addition an amount was set aside to sponsor one or two employees in the Leadership Fox Cities program in 2021. The budget provides for an average of appr oximately 2% wage increase depending upon employee performance reviews. We have made great strides in improving our salary structure so we are competitive in order to retain a quality workforce. CITY OF NEENAH Office of the Mayor October 20, 2020 – Page 5 The future budgets will require new ideas and finding ways to provide services even more efficient. Under the current stat e formulas equipping and providi ng manpower to continue the same level of service will be difficult to sustain. This budget is a collection of my priorities as our elected leader. I try to listen to you, our elected legislative branch along with the citizens I come into daily contact with. This community is fortunate to have a group of dedi cated elected leaders lik e yourself that strives to provide this community with quality services while being good stewards of the taxpayer’s dollar. It is by no means a perfect document. I tried to listen to the staff’s rationale and weigh that against all the priorities in the budget. This is a document that will have us continue to move forward and meet many of the needs of our community so that we do not fall behind. I applaud our department heads for carefully scrutinizing their requests keeping the taxpayers in mind. My purpose was to prioritize and determine the best solution. In many cases, th ere are different ways to get to achieve similar outcomes. I welcome your input and ideas to make this document even better. I want to especially thank Mike Easker, Deb Cala brese, Andy Kahl and the staff in the Finance Department for helping me put to gether this budget. It is transparent and user friendly. I look forward to working with the Council and intere sted citizens to improve this document in the coming weeks. Respectfully Submitted, Dean R. Kaufert Mayor City of Neenah Wisconsin 2021 Operating and Capital Improvements Budget Compiled by Department of Finance Submitted by Michael K. Easker, CPA, Director Dean R. Kaufert, Mayor i CITY OF NEENAH 2021 OPERATING BUDGET AND CAPITAL IMPROVEMENTS BUDGET T A B L E O F C O N T E N T S MAYOR'S TRANSMITTAL MESSAGE INTRODUCTION Budget Development and Management Process ....... 1 Directory of Officials ..................................................... 3 Organizational Chart .................................................... 4 MAYOR'S RECOMMENDATION AND SUMMARY 2021 Executive Budget as Recommended ................. 5 2021 General Fund Budget ......................................... 7 Tax Levy, Tax Rates and Property Values ...............11 Calculation of Tax Levy Limit .....................................12 Total Annual Tax Levy Graph ....................................13 Comparison of Assessed and Equalized Tax Rates Graph ......................................................14 Comparison of Assessed and Equalized Property Values Graph ............................................15 $100,000 Assessed Value Property Tax Bill Graph .16 Schedule of All State Aid Payments ..........................17 Schedule of All State Aid Payments Graph ..............18 All Funds Summary ....................................................19 Total Tax Levy Funded Operating Budget ................20 Graphical Presentation of Revenues/Expenditures ..21 Summary of City Op. by Type of Expenditures .........22 2021 Budget Summary ..............................................23 Summary of General Fund by Object Code ..............27 2021 Budget Permanent Positions ............................31 Projected 2020 Year End Budget Variances ............32 History of General Fund Balances ............................33 General Fund - Undesignated Fund Balance as Percentage of Operating Budget Graph .................34 History of General Fund Balances Chart ..................35 Fund Balances by Fund .............................................36 GENERAL FUND RESOURCES Non-Tax Levy Revenues ...........................................37 Revenue Summary ....................................................41 Revenue Detail ...........................................................42 Fees for Services Schedule .......................................48 GENERAL GOVERNMENT City Council ................................................................61 Mayor's Office ............................................................65 City Publication...........................................................71 Finance Department ..................................................73 Financial Audit ............................................................78 Risk Management ......................................................78 Property Damage .......................................................78 Purchasing/P-Card .....................................................78 Central Services .........................................................79 Utility Billing ................................................................79 Water Utility ............................................................... 80 City Attorney .............................................................. 83 City Clerk ................................................................... 86 External Legal Service .............................................. 87 Cable Television ........................................................ 87 Elections .................................................................... 88 Board of Review ........................................................ 89 Human Resources and Safety .................................. 91 Municipal Building Operations .................................. 97 PUBLIC SAFETY Police Department Operations ................................ 103 Police Firing Range ................................................. 115 School Liaison Program .......................................... 116 Police Crossing Guards .......................................... 117 Community Service/Animal Control ........................ 118 K-9 Program ............................................................ 119 Fire Department Operations ................................... 123 Regional Special Operations Team ........................ 132 Emergency Management/Government .................. 137 Police Commission .................................................. 139 PUBLIC WORKS Public Works ............................................................ 141 Engineering ...................................................... 148, 156 Municipal Garage ............................................ 149, 157 Cecil Street Garage ......................................... 149, 158 Refuse Garbage Collection ............................. 149, 158 Sanitary Sewers/Lift Stations .......................... 150, 159 TV Sewer Inspections & Sealing .................... 151, 159 Repair Streets & Alleys ................................... 151, 160 Snow & Ice Removal ....................................... 151, 160 Weed Cutting ................................................... 152, 161 Traffic Control .................................................. 152, 161 Street Lighting.................................................. 153, 162 Capital Outlay - Equipment ............................. 153, 162 Machinery Repair/Fleet Division ............................. 154 Storm Sewers .......................................................... 154 COMMUNITY DEVELOPMENT AND HUMAN SERVICES Community Development ........................................ 163 Inspections ............................................................... 169 Weights and Measures ........................................... 169 Assessor .................................................................. 170 Landmarks Commission.......................................... 173 Sustainable Neenah ................................................ 174 Community Development Authority ........................ 175 Y-Senior Friends ...................................................... 175 Committee on Aging ................................................ 176 Mass Transit (Bus Subsidy) .................................... 177 ii Dial-A-Ride .............................................................. 178 CULTURE AND RECREATION Library ...................................................................... 181 Harbor Committee ................................................... 189 Bergstrom-Mahler Museum .................................... 191 Parks & Recreation ................................................. 193 Municipal Pool ................................................. 196, 204 Independent Recreation Programs ........................ 205 Parks and Recreation Administration ..................... 202 Adult Recreation Programs .................................... 202 Contracted Programs .............................................. 202 Youth Recreation Programs ................................... 203 Other Parks and Recreation Activities ................... 203 Riverside Players .................................................... 203 Parks and Recreation Program Revenues ............ 205 Cost Recovery Report............................................. 207 Celebrations/Commemorations .............................. 209 MISCELLANEOUS Oak Hill Cemetery ................................................... 211 City-Wide Forestry Program ................................... 215 Tax Refunds/Special Reserves & Escrows ........... 221 Interfund Transfers .................................................. 225 SPECIAL REVENUE FUNDS All TIF Funds Summary .......................................... 229 TIF #5 Funds ........................................................... 230 TIF #6 Funds ........................................................... 231 TIF #7 Funds ........................................................... 232 TIF #8 Funds ........................................................... 233 TIF #9 Funds ........................................................... 234 TIF #10 Funds ......................................................... 235 TIF #11 Funds ......................................................... 236 Community Development Block Grant Fund ......... 239 Housing Fund .......................................................... 240 Economic Development Fund ................................ 241 Industrial Development Fund .................................. 242 Recycling Fund ....................................................... 243 Health Grants .......................................................... 249 Miscellaneous Funds .............................................. 250 DEBT SERVICE FUND Debt Service Fund .................................................. 253 Summary of Outstanding Long-Term Debt ............ 259 Future Total Annual Debt Service Payment Schedule ................................................. 260 Future Total Debt Service Payments Graph .......... 261 Annual Debt Service Tax Levy ............................... 262 Annual Debt Service Tax Levy Graph .................... 263 CAPITAL PROJECT FUNDS 2021 Executive Budget, CIP General Summary .. 265 Distribution of General Obligation Capital Borrowing Among Program Types ...................... 269 Annual G.O. Capital Borrowing 2012-2021 .......... 270 Annual Capital Borrowing 2012-2021 Graph ........ 271 2021 Capital Improvements Program in Brief ...... 273 Streets, Pedestrian Routes, Traffic Control Program Summary of Funding and Expenditures ................. 274 Public Infrastructure Fund ....................................... 275 Streets ................................................................. 276 Pedestrian Routes .............................................. 277 Traffic Control ..................................................... 277 Tax Incremental Financing Districts Program Summary of Funding and Expenditures ................. 279 TIF District #5 Fund ................................................. 283 TIF District #6 Fund ................................................. 285 TIF District #7 Fund ................................................. 287 TIF District #8 Fund ................................................. 291 TIF District #9 Fund ................................................. 295 TIF District #10 Fund ............................................... 299 TIF District #11 Fund ............................................... 303 Redevelopment Fund Program ............................... 305 Facilities Program Summary of Funding and Expenditures ................. 309 Public Facilities Fund .............................................. 311 Public Facilities Map ................................................ 312 Administration Building ....................................... 313 Police .................................................................. 313 Fire ..................................................................... 313 City Facilities ....................................................... 314 Bergstrom-Mahler Museum ............................... 314 Library ................................................................. 314 Parks and Recreation ......................................... 315 Capital Equipment Program Summary of Funding and Expenditures ................. 317 Capital Equipment Fund .......................................... 319 Information Systems .......................................... 320 Police .................................................................. 322 Fire ..................................................................... 323 Public Works ....................................................... 324 Parks and Recreation ......................................... 324 Utility Program Summary of Funding and Exp. – Sanitary Sewer .. 325 Sanitary Sewer ................................................... 327 Summary of Funding and Exp. – Storm Water ...... 229 Storm Water ....................................................... 331 Summary of Funding and Expenditures – Water ... 333 Distribution System - Replacements ................. 335 Distribution System - Mainline Extensions ........ 336 Distribution System – Service Expansion Area . 336 Plant, Metering and Equipment ......................... 336 Status Report of Non-Lapsing Project Funds ......... 337 ENTERPRISE FUNDS Parking Utility Fund ................................................. 339 Sewer Utility Fund ................................................... 347 Storm Water Management Utility ............................ 348 Water Utility ............................................................. 355 INTERNAL SERVICE/TRUST/AGENCY FUNDS Information Systems Internal Service Fund ........... 363 Fleet Maintenance ................................................... 373 Liability Insurance Fund .......................................... 376 Benefit Accrual Fund ............................................... 377 Expendable Trust Funds ......................................... 379 Business Improvement District ............................... 380 iii Joint Municipal Court Fund ..................................... 381 Neenah-Menasha Fire-Rescue (“NMFR”).............. 385 NMFR Cost Distribution Formula ........................... 398 iv CITY OF NEENAH 2021 OPERATING BUDGET AND CAPITAL IMPROVEMENTS BUDGET REFERENCE TABLE OF CONTENTS BY DEPARTMENT & FUNCTION Operating/Resources Page Bergstrom-Mahler Museum ....................................................................................................... 191-192, 314 Common Council ................................................................................................................................... 61-64 Community Development/CDA/Y-Friends/Aging Grant/Loan Programs Landmarks/Sustainable Neenah Mass Transit/Dial-a-Ride/B.I.D/TIF (Capital)/ Redevelopment Fund ...................................................................... 42-43, 163-180, 239-242, 279-308, 380 Debt Service ...................................................................................................................................... 253-263 Finance/Risk Management/Special Reserves and Escrow/TIF (Non-Capital) Liability Ins/Benefit Accrual ........................................................................... 37-60, 73-81, 229-238, 376-378 Fire/Rescue/Emergency Government ....................................................................... 123-138, 313, 323, 398 Human Resources/Safety ...................................................................................................................... 91-95 Information Systems ........................................................................................................... 320-321, 363-372 Legal & Administrative Services ............................................................................................................ 83-90 Library ................................................................................................................................. 181-188, 314-315 Mayor ..................................................................................................................................................... 65-72 Municipal Court .................................................................................................................................. 381-383 Parks and Recreation Celebrations/Commemorations/Cemetery/Forestry (Parks) Harbor Committee ........................................................................... 45-46, 189-220, 250, 315-316, 324, 379 Police/Other Public Safety/Parking ................................. 43-45, 103-122, 138-139, 251, 313, 322, 339-344 Public Works/Administration Building/Fleet Maintenance/Forestry Recycling/Sanitary Sewer Utility/Storm Water Utility Parking ........................................................ 43-45, 97-102, 141-162, 215-218, 243-248, 274-277, 313-314, 324, 325-331, 339-354, 373-375 Water Utility ........................................................................................................................ 333-336, 355-361 City of Neenah Budget Development and Management Process The budget is a financial and operating plan that matches planned revenues and expenditures with the services provided City residents, businesses and industries based on established budgetary policies. It expresses in dollar amounts the City's work programs for the upcoming fiscal year. When adopted, it becomes a major guidance document for department managers for the operation of their various responsibilities, functions and activities. Strong efforts have been made to provide as complete information as practicable for budget analysis by the Common Council; to provide clear direction through budget detail to operating managers; and, to allow effective administrative overview and monitoring of activity expenditures. The City's budget year coincides with the calendar year. By Statute, the Budget must include revenues and expenditures in a three-year comparison plus information on debt service, fund balances and other information deemed appropriate. The budget document begins with a transmittal letter from the Mayor. This letter capsulizes the contents of the budget and major issues addressed during the budget development process. The Introductory and Summary Sectio ns describe the budget process, give an overview of the City's organizational structure and present a summary of budget revenues and expenditures. All other sections include standard formatted details of specific resources, operations and special programs. The City follows these procedures in developing, adopting, controlling and updating its annual budget for each fiscal calendar year: Development/Adoption 1. The Mayor establishes budgetary objectives, targets and overall guidelines taking into account levels of services, economic conditions and Council and taxpayer expectations. 2. Each operating manager submits preliminary budget requests to the Mayor based on those guidelines, including expenditures, applicable revenues and goals and plans for the ensuing year. Requests are reviewed, amended and updated throughout the development process. 3. With staff input, the Mayor submits a total proposed budget to the Council which includes final department requests, Mayor's recommended expenditures and the means of financing them and required tax levy. 4. Copies of the proposed budget are made available for public review in the Neenah Public Library and by request from the Finance Department. 5. The Council schedules "open to the public" budget workshops with the Mayor and City staff. A formal Public Hearing is conducted to obtain public and taxpayer input. At the Public Hearing, all interested persons are given the opportunity to be heard for or against any service expenditure or revenue. -1--1- 6. The budget, authorizing spending levels and adopting a tax levy, is legally enacted through passage of a Council resolution. Control/Updating 1. The budget, as adopted, includes total expenditures for the General (operating), Debt Service, Special Revenue, Capital Projects and other funds as appropriate. 2. General (operating) Fund appropriations are made at the following major expenditure program levels: General Government Public Safety Public Works Community Development and Human Services Culture and Recreation Miscellaneous Other Uses All other funds are appropriated at the total expenditure level. Expenditures cannot exceed appropriations without approval of two-thirds of the Council and publication of a Class 1 Public Notice. 3. Internal City policies include additional budgetary controls beyond the legal level. Budget revisions and updating may take place during the course of the year to meet changing needs. Transfers to or from Salaries/Wages, Capital Outlay, between "departments" and major cost ce nter accounts and from the Special Reserve and Escrows account require approval of the Finance and Personnel Committee and a two-thirds vote of the Council. 4. The budgets for all funds are utilized as policy guides and operating fiscal plans for department managers throughout the year. 5. Detailed budget condition reports are furnished monthly to all department managers. The Finance Director submits quarterly reports in writing to the Finance and Personnel Committee and Council and makes analyses of the fiscal condition of the City's various funds and appropriations and recommendations related thereto. 6. Appropriations and department budgets not encumbered by purchase orders, contracts or other formal obligation at year-end generally lapse and become available for reappropriation in the succeeding fiscal year. 7. All budgets and accounting activity conform to Generally Accepted Accounting Principles (GAAP). -2--2- CITY OF NEENAH DIRECTORY OF OFFICIALS 2020 – 2021 MAYOR Dean R. Kaufert PRESIDENT OF THE COUNCIL Todd Stevenson COUNCIL MEMBERS Aldermanic District 1: Cari Lendrum Aldermanic District 1: Danae Steele Aldermanic District 1: Kathie Boyette Aldermanic District 2: Marge Bates Aldermanic District 2: Tami Erickson Aldermanic District 2: Brian Borchardt Aldermanic District 3: Todd Stevenson Aldermanic District 3: Stephanie Spellman Aldermanic District 3: Jane Lang OFFICERS Director of Finance Michael K. Easker City Attorney James G. Godlewski City Clerk Stephanie Cheslock Director of Human Resources Lindsay Kehl and Safety Police Chief Aaron Olson Fire Chief Kevin Kloehn Director of Public Works and Utilities Gerry Kaiser Director of Community Development Chris A. Haese and Assessment Director of Library Gretchen Raab Director of Parks and Recreation Michael Kading Director of Information Systems Joseph Wenninger Director of Water Utility Anthony Mach STANDING FINANCE AND PERSONNEL COMMITTEE Alderperson Tami Erickson (Chairman) Alderperson Kathie Boyette (Vice Chairman) Alderperson Danae Steele Alderperson Brian Borchardt Alderperson Todd Stevenson STANDING PUBLIC SERVICES AND SAFETY COMMITTEE Alderperson Marge Bates (Chairman) Alderperson Jane Lang (Vice Chairman) Alderperson Cari Lendrum Alderperson Stephanie Spellman Alderperson Todd Stevenson -3--3- = Appointed by Mayor Director of Water Works (Dashed line indicates confirmation by Common Council) = Appointed by Mayor, confirmed by Council = Appointed by Mayor, 2/3 confirmation by Council Fire Chief Library Director Police Chief = Appointed by Police or Jt. Fire Commission = Appointed by the Water Works Commission BID Board Police Commission Library Board Jt. Fire Commission Positions COMMON COUNCIL Boards & Commissions Community Dev. Authority Director of Finance Finance & Personnel Committee = Appointed by Council Harbor Commission = Appointed by Library Board Committee on Aging Loan Assistance Board Director of Parks and Recreation Water Works Commission Director of Community Development and Assessment Director of Human Resources & Safety Committee on Rules Neenah-Menasha Sewerage Comm. City Clerk Public Services & Safety Committee Board of Zoning Appeals VOTERS MAYOR City Attorney Board of Public WorksPlan Commission Boards & Commissions Council Comittees Jt. TIF Review Board Legislative Review Committee Information Services Director Park & Recreation Commission Jt. Fire Fin. & Personnel Comm. Board of Review Assessor Landmarks Commission Emergency Gov't Committee Director of Public Works -4--4- 2020 Budget % 2021 Budget % 2021 Budget % FUND Tax Levy/RateIncreaseTax Levy/Rate Increase Tax Levy/Rate Increase Adopted(Decrease)Requested (Decrease) Recommended (Decrease) General Fund Tax Levy $13,907,690 $14,207,690 2.16% $14,012,860 0.76% Operating Tax Levy $13,907,690 $14,207,690 2.16% $14,012,860 0.76% Debt Service Fund Tax Levy (2015) 3,210,000 n/a 3,210,000 n/a 3,210,000 n/a Tax Levy Subject To Levy Limit $17,117,690 $17,417,690 1.75% $17,222,860 0.61% Debt Service Fund-2016-20 Levy Increase 240,000 n/a 240,000 n/a 240,000 n/a Tax Levy Subject To Levy Limit After Previous Yr Debt Adjustment $17,357,690 $17,657,690 1.73% $17,462,860 0.61% Debt Service Fund - 2021 Levy Increase 0n/a 200,000 n/a 150,000 n/a Tax Levy Subject To Levy Limit After Current Yr Debt Adjustment $17,357,690 $17,857,690 2.88% $17,612,860 1.47% City Property Assessed Value (est) 2,331,327,200 2,341,319,223 0.43% 2,341,319,223 0.43% Assessed Tax Rate (Before TIF) $7.4454 $7.6272 2.44% $7.5226 1.04% City Property Equalized Value 2,374,159,900 2,440,145,100 2.78% 2,440,145,100 2.78% Equalized Tax Rate (Before TIF) $7.3111 $7.3183 0.10% $7.2180 -1.27% T.I.F. Districts Tax Levy (est) 1,743,362 2,300,000 31.93% 2,130,212 22.19% Total Tax Levy (After TIF) $19,101,052 20,157,690$ 5.53% 19,743,072$ 3.36% Assessed Tax Rate (After TIF) $8.1932 $8.6095 5.08% $8.4325 2.92% Equalized Tax Rate (After TIF) $8.0454 $8.2609 2.68% $8.0909 0.57% NOTE: * Budget Year 2021 Levy is proposed to be reduced by the application of $225,000 of General Fund Unassigned Reserve Fund Balance. This compares to the amount of $200,000 used to reduce the 2020 Budget Year Levy. * Tax Levy amount includes a Prior Year Levy Limit Carry Forward of $0 ($6,700 available) * Tax Levy amount includes a Joint Fire/Rescue Levy Limit Exemption of $105,170 * Tax Levy amount is $39,792 less than the maximum levy increase amount allowed under levy limits. That amount will then be carried forward for use in future years. * Tax Levy for Debt Service totals $3,600,000, a $150,000 (4.35%) increase CITY OF NEENAH 2021 EXECUTIVE BUDGET MAYOR RECOMMENDED (w/Est Assessed Value) -5- -6- Requested Expenditures $26,726,000 2020 General Fund Adopted Requested Revenue - includes previous 25,313,340 Expenditure Budget $25,700,620 year's tax levy amount Estimated 2021 ERP Limit-1.80% 1.018 2020 Gen. Fund Expenditure Limit 26,163,230 Budget Deficit based upon Requests $1,412,660 2021 Department Requested Expenditures 26,726,000 Expenditure Reductions Needed to Increases (Decreases) to Expenditures Requested Qualify for 2021 ERP Program 562,770 (b) Total General Fund Expenditure Expenditure Decreases Recommended Increases (Decreases) (588,490) > Recommended by Mayor (588,490) * Specific details are listed in the Mayor's comments that follow and on the Expenditure Decreases Recommended individual budget summary pages. in Excess of Amount Needed to Qualify for 2021 ERP Program (25,720) (a) Total General Fund Revenue Recommended Increases (Decreases) 824,170 * Specific details are listed in the Mayor's comments that follow. Recommended General Fund Budget Deficit $0 Increases (Decreases) to Revenue Requested 1). Property Tax Levy Increase - Levy Limit $0 Mayor's Comments: Per levy limit restrictions based upon net new construction, the City maximum levy increase for its operating budget is limited to $39,792. I am recommending a levy freeze on the 2021 operating budget, wh ich means that the full $39,792 would then be available for lev y limit carryforward to future years. 2). Property Tax Levy Increase - Levy Limit 0 Carry Forward Mayor's Comments: Per levy limit law, the City may carry forward unused levy limit from previous years for the current year budget. The City cur rently has $6,700 available in previous year's unused levy limit. I am proposing to not use any of those funds as part of the proposed tax levy to balance the 2021 operating budget. With #1 above, the City would then have $46,492 ($39,792+$6,700) of unused levy limit carryforward for future years. 3). Property Tax Levy Increase - Fire/Rescue 105,170 Levy Limit Exemption Mayor's Comments: Per levy limit law, any municipality with a joint Fire Department is able to exempt from the levy limit the portion of their mu nicipality's increase in fire service cost so long as the total Joint Fire/Rescue expenditure budget increase does not exceed CPI + 2%. The 2021 Fire/R escue budget meets that standard. The total City of Neenah increase for Fire/Rescue service for 2021 is $109,780. From that amount, I am r ecommending a Joint Fire/Rescue levy limit exemption of $105,170 for 2021. 4). Use General Fund Unassigned Reserves 225,000 Mayor's Comments: The City ended fiscal year 2019 with a General Fund undesignated fund balance of $4,579,334 and a total fund balance of $4,988, 913. Current estimates for 2020 indicate the City would end the year with a net expenditure less revenue deficit of $198,950. This number e xcludes the budgeted application of both assigned ($99,0 36) and unassigned ($200,000) fund balance. I am recommending the use of $225,000 of unassigned fund balance as part of the proposed 2021 General Fund budget, an increase of $25,000 from the $200,000 of unassigne d fund balance applied as part of the 2020 budget. 2021 GENERAL FUND BUDGET Expenditure Restraint Program (ERP) Mayor's Recommended Budget Adjustments Mayor's Recommended Revenue Budget Adjustments -6--7- General Fund Revenues (con't) 5). Library Operating Carryforward 30,000 Mayor's Comments: State law mandates that all accumulated unspent funds that were appropriated for Library use in previous years must be specific ally identified and used only for future Library purposes. Those available carr y forward funds total $60,699 as of 12/31/19, with an estimated additional $10,000 expected to be available from 2020 operations. $40,000 of those funds were used to offset expenditures in the 2020 budget. I am recommending using $30,000 of those ongoing carry forward funds to offset expenditures in the 2021 Library operating budget. 6). Additional Transfer from Benefit Accrual Fund 100,000 Mayor's Comments: As part of the City's budget philosophy, the City continues to bu dget an annual structural surplus when funding the cost of emp loyee health insurance. The structural surplus is in place to financially ac commodate employee health insurance choices on a year-to-year b asis. The annual surpluses have allowed the City to accumulate an estimated total surplus of over $2.2 million as of 12/31/20, with $2.6 million estimated by the end of 2021. Along with the $165,000 that was transferred in 2020, I am proposing to use an additional $100,000 of thi s accumulating surplus to offset proposed health insurance cost increases in 2021, for a total transfer from the Benefit Accrual Fund of $265, 000 for 2021. 7). Transfer from Preparedness Grant 10,000 Mayor's Comments: This transfer will be used to offset the ongoing costs associat ed with building and grounds preparedness and security for all C ity facilities. The grant, which was first received in 2012, has an estimated remaining balance $68,459 of as 12/31/20. 8). Transfer from Special Revenue Fund - 254,000 Miscellaneous Revenue Mayor's Comments: This transfer will come from revenue that the City anticipates will be generated from miscellaneous sources in 2021. 9). Transfer from Special Revenue Fund - Highway "G" 100,000 Land Sales Mayor's Comments: This transfer will come from revenue that the City anticipates will be generated from land sales in 2021 related to the City's 2020 purchase of land near CTH G from a residential housing developer, with a subsequent development agreement for the City to sell the to la nd back to the residential developer as planned development occurs on the property. (a) Total General Fund Revenue Increases (Decreases) Recommended $824,170 Increases (Decreases) to Expenditures Requested Common Council ($250) Mayor's Comments: I am recommending a $250 Mayor's Executive Adjustment to assist in balancing the 2021 budget. Common Council President will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Mayor (500) Mayor's Comments: Operations I am recommending a $500 Mayor's Executive Adjustment to assist in balancing the 2021 budget. Mayor will be responsible to identify specific reductions to incorporate into the line item budget prior to December 30, 2020. Finance/Risk Management (2,500) Mayor's Comments: Operations I am recommending a $2,500 Mayor's Executive Adjustment to assist in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Legal and Administrative Services (1,500) Mayor's Comments: Operations I am recommending a $1,500 Mayor's Executive Adjustment to assist in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Mayor's Recommended Revenue Budget Adjustments Mayor's Recommended Expenditure Budget Adjustments -7--8- General Fund Expenditures (con't) Human Resources & Safety (500) Mayor's Comments: I am recommending a $500 Mayor's Executive Adjustment to assi st in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Municipal Building (1,500) Mayor's Comments: I am recommending a $1,500 Mayor's Executive Adjustment to assist in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Police (25,000) Mayor's Comments: I am recommending a $25,000 Mayor's Executive Adjustment to as sist in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Joint Fire/Rescue Recommendations as jointly directed by the Mayor's of both cities. Specific details of the changes can be found in the full Neenah-Menasha Joint Fire/Rescue line item budget. Mayor's Comments: (130,000) City of Neenah 59.83% share of net total of $217,280 of expenditure reductions from anticipated department retirements within t he department by Chief Kloehn. These expenditure reductions are estimated net savings from wages and fringes from the anticipated retirements. The savings assumes four retirements effective March 1, 2021 and four effective July 1, 2021. The estimated savings is defined as: 1). the anticipated salaries and fringes that will be paid to newly hired firefighters based upon the Fire/rescue union contrac t wage scale, which are then offset by: 2). the salaries and fringes of those employees expected to retire in 2021. Mayor's Comments: (14,190) City of Neenah 59.83% share of total $23, 650 of wage and fringe expenditure reductio ns by eliminating funding for requested new position of Career Development Specialist. Specific details of the changes can be found in the full Neenah-Menasha Joint Fire/ Rescue line item budget. Mayor's Comments: (11,070) City of Neenah 59.83% share of total $18, 500 of Internal I/S Service charge expendit ure reductions due to the proposed change b y the City of Neenah to prepay for five years various annual I/S service and maintenance contracts and funding those costs with borro wed funds. The change would both eliminate the expenditure from the operating budget and operating levy and save almost 15% in total I/S s ervice and maintenance contract costs. A corresponding amount of approximat ely $16,000 will then be charged as a capital cost back to bot h cities proportionately per the cost sharing formula in 2021. Mayor's Comments: (3,760) City of Neenah 59.83% share of total $6,290 of Outside Software Services expenditure re ductions due to the proposed change by t he City of Neenah to prepay for five years various annual I/S service and maintenance contracts and funding those costs with borro wed funds. The change would both eliminate the expenditure from the operating budget and operating levy and save almost 15% in total I/S s ervice and maintenance contract costs. A corresponding amount of approximat ely $5,500 will then be charged as a capital cost back to both cities proportionately per the cost sharing formula in 2021. Public Works (25,000) Mayor's Comments: I am recommending a $25,000 Mayor's Executive Adjustment to as sist in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Park & Recreation (5,000) Mayor's Comments: I am recommending a $5,000 Mayor's Executive Adjustment to assist in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Celebrations/Commemorations 0 Community Development & Assessment (1,000) Mayor's Comments: I am recommending a $1,000 Mayor's Executive Adjustment to assist in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Library (10,000) Mayor's Comments: I am recommending a $10,000 Mayor's Executive Adjustment to as sist in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Cemetery (500) Mayor's Comments: I am recommending a $500 Mayor's Executive Adjustment to assi st in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Mayor's Recommended Expenditure Budget Adjustments -8--9- General Fund Expenditures (con't) Forestry 0 No changes recommended Special Reserves & Escrow Mayor's Comments: This area of the budget is used to identify budget adjustments that affect multiple departments across various budget line item s. My recommended changes to those various line items are as follows: 1). Wages/Fringes (55,000) Reduce line item net charges to account for savings due to city-wide retirements ($50,000) and voluntary furloughs ($5,000). 2a). Information Systems - I/S Related Costs Charged As Pass Through to Department I/S Service Line Item Reduce line item net charges to account for the following: General Fund Levy savings due to borrowing for I/S contracts. (151,380) (a) See Below Elimination of funding for GIS Technician. (48,590) (a) See Below 2b). Information Systems - I/S Related Costs Charged Directly to Department Line Items General Fund Levy savings due to borrowing for I/S contracts. (48,620) (b) See Below 3). Electricity (25,940) 4). Water/Sewer (4,140) 5). Gas/Oil (22,550) Total Special Reserves & Escrow (356,220) (b) Total General Fund Expenditure Adjustments ($588,490) Increases (Decreases) Total Budget Adjustments Recommended to Balance 2021 General Fund Budget $1,412,660 Budget Adjustments Recommended - Other Operating Funds Information Systems Fund Geographic Information Systems (48,590) (a) Mayor's Comments: Eliminate funding for requested new position of GIS Technici an ($63,590 reduction). Add $15,000 Temporary Wages for GIS Intern. It will then reduce I/S service related fees to all City operating budgets. Operations (176,880) Mayor's Comments: Proposed funding change to prepay for five years various annual I/S service and maintenance contracts and fund those costs with borrowed funds. The change would both eliminate the expenditure from the operating budget and operating levy as well as saving almost 1 6% in total I/S services and maintenance contract costs over the five-year period. The net cost savings is reflected as a General Fund exp enditure reduction in the Special Reserves and Escrow section. It will then reduce various I/S service related fees to all City operating budgets . Charged to Departments in General Fund (151,380) (a) Charged to Departments in Other Funds Neenah-Menasha Fire/Rescue (18,500) Neenah Water Utility (5,600) Joint Municipal Court (1,400) Total I/S Operating Cost Savings/Reduced Charges to City Depts. (176,880) Due to the funding change to prepay for five years various annual I/S service and maintenance contracts noted above, an additional $48,620 was removed from various departmental expenditure line items related to I/S (see above). (b) Mayor's Recommended Expenditure Budget Adjustments -9--10- Budget Tax % Assessed % Equalized % Year Levy Change Tax Rate Change Tax Rate Change 2012 16,644,846 8.97 8.68 2013 16,936,628 1.75% 9.09 1.34% 9.20 5.99% 2014 17,179,057 1.43% 9.04 -0.55% 9.27 0.76% 2015 17,626,503 2.60% 9.19 1.66% 9.19 -0.86% 2016 17,853,228 1.29% 9.21 0.22% 9.24 0.54% 2017 18,246,485 2.20% 9.33 1.30% 9.16 -0.87% 2018 18,647,504 2.20% 9.49 1.71% 8.90 -2.84% 2019 18,895,021 1.33% 9.63 1.48% 8.55 -3.93% 2020 19,102,026 1.10% 8.19 -14.95% 8.05 -5.85% 2021 (est) 19,743,072 3.36% 8.43 2.93% 8.09 0.50% Average 1.42% 0.80% -0.13% Budget % % % Year Change Change Ratio 2012 96.77% 2013 0.49% -3.98% 101.27% 2014 1.92% 0.67% 102.53% 2015 1.01% 3.53% 100.03% 2016 0.97% 0.77% 100.23% 2017 0.95% 3.03% 98.21% 2018 0.44% 5.20% 93.77% 2019 -0.17% 5.46% 88.76% 2020 18.87% 7.44% 98.20% 2021 (est) 0.43% 2.78% 95.95% Average 2.77% 2.77% 1,933,055,000 Assessed Value 1,854,865,912 1,863,894,145 1,899,744,900 1,918,933,800 Property Tax Base 2,341,319,223 2,374,159,900 2,440,145,100 2,209,662,100 1,956,028,634 1,964,662,341 1,991,660,100 2,095,284,800 1,961,250,400 2,331,327,200 Equalized Value 1,916,768,500 1,840,562,900 1,852,907,500 1,918,342,400 1,937,527,000 CITY OF NEENAH TAX LEVY, TAX RATES and PROPERTY VALUES BUDGET YEARS 2012-2021 ***Tax Levy and Tax Rates*** ***Assessed and Equalized Property Values*** Property Tax Base -10--11- Operating Budget Levy Limit Calculation Tax Levy % 2021 Budget Operating Levy Subject to Levy Limit 2020 Budget Operating Levy - actual levy (excluding unused capacity) $17,357,690 Plus: 2020 Personal Property Tax State Aid 80,888 Total 2020 Budget Operating Levy plus 2020 Personal Property Tax State Aid 17,438,578 Less: 2020 Budget Levy for Debt Service on debt authorized after 7/1/05 (165,000) Total 2020 Budget Operating Levy Subject to Levy Limit 17,273,578 $17,273,578 Allowable Budget Levy % Increase for 2021 0.630% 17,382,402 2021 Budget Operating Levy Increase Allowed Due To Levy Limit-Before PP Tax Aid 108,824 Less: 2021 Personal Property Tax Aid (EST) (68,920) 2021 Budget Operating Levy Increase Allowed Due To Levy Limit-After PP Tax Aid 39,904 2021 Budget Total Operating Levy Allowed by Levy Limit (Before Adjustments) 17,313,482 0.23% 2021 Budget Total Operating Levy - Mayor Recommended (Before Adjustments) (EST) 17,623,930 2.03% 2021 Budget Total Operating Levy Recommended Below Levy Limit (Before Adjustments) (310,448) Adjustments to Levy Limit - Current Year 2021 Budget Total Operating Levy Allowed by Levy Limit (Before Adjustments) 17,313,482 Adjustments 2021 Budget Levy - For increase in charges assessed by a joint fire department 116,240 2021 Budget Levy - Unused Levy Carryforward 0 2021 Budget Levy Increase for Debt Service for Debt Authorized After July 1, 2005. 234,000 2021 Budget Total Operating Levy Allowed by Levy Limit (After Adjustments) $17,663,722 2021 Budget Total Operating Levy Recommended Subject to Levy Limit (After Adjustments) 17,623,930 2021 Budget Total Operating Levy Recommended Below Levy Limit (After Adjustments) $39,792 * Previous Year's Unused Levy Limit Adjustment Previous Year's Allowable Levy $17,364,390 Previous Year's Actual Levy 17,357,690 Previous Year's Unused Levy Limit 6,700 Previous Year's Actual Levy 17,357,690 x 1.50% 260,365 Allowable Operating Levy Limit Unused Levy (lesser of lines above) 6,700 Mayor's Recommended Use of Unused Levy Limit 0 Allowable Previous Year Unused Levy Limit Still Available 6,700 2021 Budget Total Operating Levy Recommended Below Levy Limit (After Adjustments) 39,792 Total Unused Levy Limit Available for Future Years $46,492 CITY OF NEENAH 2021 OPERATING BUDGET CALCULATION OF TAX LEVY LIMIT -12- CITY OF NEENAH Total Annual Tax Levy Budget Years 2012-2021 $15,000,000 $15,500,000 $16,000,000 $16,500,000 $17,000,000 $17,500,000 $18,000,000 $18,500,000 $19,000,000 $19,500,000 $20,000,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 (est) Tax Levy Budget Year -12--13- CITY OF NEENAH Comparison of Assessed and Equalized Tax Rates Budget Years 2012-2021 $6.00 $7.00 $8.00 $9.00 $10.00 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 (est) Tax Rate per $1000 of Value Budget Year Assessed Tax Rate Equalized Tax Rate -13--14- CITY OF NEENAH Comparison of Assessed and Equalized Values Budget Years 2012-2021 1,400,000,000 1,500,000,000 1,600,000,000 1,700,000,000 1,800,000,000 1,900,000,000 2,000,000,000 2,100,000,000 2,200,000,000 2,300,000,000 2,400,000,000 2,500,000,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 (est) Property Value Budget Year Assessed Value Equalized Value -14--15- CITY OF NEENAH Property Taxes on $100,000 of Assessed Value Budget Years 2012-2021 897.00 909.00 904.00 919.00 921.00 933.00 949.00 963.00 819.00 843.00 700.00 750.00 800.00 850.00 900.00 950.00 1,000.00 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 (est) Assessed Tax Rate (City Share) Budget Year -15--16- 2012 2013 2014 2015 2016 State Shared Revenue 1,525,460 $ 1,524,920 $ 1,524,930 $ 1,526,500 $ $1,520,500 Expenditure Restraint Program 593,460 561,070 561,740 556,250 544,830 Computer Exemption Aid 160,830 157,950 131,850 119,700 167,110 Transportation Aids 1,092,410 1,091,800 1,119,500 1,064,830 1,038,930 Total State Aid Payments 3,372,160$ 3,335,740 $ 3,338,020 $ 3,267,280 $ 3,271,370 $ Ten-Year Ten-Year $ Increase % Increase 2017 2018 2019 2020 2021 (est) (Decrease) (Decrease) State Shared Revenue $1,524,360 $1,562,61 4 $1,580,010 $1,577,290 $1,576,660 51,200 3.36% Expenditure Restraint Program 566,880 553,680 530,670 513,160 462,970 (130,490) -21.99% Computer Exemption Aid 144,880 147,020 150,580 150,580 150,580 (10,250) -6.37% Transportation Aids 1,058,480 1,078,260 1,036,080 1,120,130 1,093,610 1,200 0.11% Total State Aid Payments $3,294,600 $3,341,574 $3,297,340 $3,361,160 $3,283,820 ($88,340) -2.62% * Excludes payments for the State Personal Property Exemption Credit that began in 2019. Per State Levy Limit mandate, the amo unt of the payment reduces the City's levy limit dollar-for-dollar, thereby making it revenue neutral to the City. CITY OF NEENAH SCHEDULE OF ALL STATE AID PAYMENTS 2012-2021 -16--17- CITY OF NEENAH Schedule of All State Aid Payments 2017-2021 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2017 2018 2019 2020 2021 (est) Budget Year Transportation Aids Computer Exemption Aid Expenditure Restraint Program Shared Revenue -17--18- 2019 2020 2020 2021 2021 Budget Funds Actual Budget Estimate Request Proposed Change General Fund Total Expenditures $ 24,881,023 $ 25,799,656 $ 25,505,950 $ 26,726,000 $ 26,137,510 1.31% Special Revenue Funds (Excludes TIF Special Revenu e Fund/Developer Land Fund/Misc Revenue Fund) Total Expenditures 932,904 1,335,454 1,251,124 1,176,430 1,176,430 -11.91% Debt Service Fund (Including TIF/Sanitary/Storm Utility Debt) Total Expenditures 10,048,440 10,093,667 10,093,667 10,932,493 10,932,493 8.31% Capital Project Funds (Excludes Utilities and Internal Transfers) Total Expenditures 5,356,914 7,705,930 7,705,930 13,226,080 9,060,980 17.58% Enterprise Funds (Includes Capital/Depreciation - Excludes Sanitary/Storm Debt Service) Total Expenses 14,766,233 17,297,797 16 ,519,310 17,536,740 17,141,740 -0.90% Trust Funds Total Expenditures 27,913 23,500 23,500 23,500 23,500 0.00% All Operations/Utilities Total Expenditures $ 56,013,427 $ 62,256,004 $ 61,099,481 $ 69,621,243 $ 64,472,653 3.56% CITY OF NEENAH ALL FUNDS SUMMARY OPERATIONS/UTILITIES 2021 RECOMMENDED BUDGET -18--19- CITY OF NEENAH TOTAL TAX LEVY FUNDED OPERATING BUDGET SUMMARY OF 2021 BUDGET COMMITTEE OF THE WHOLE RECOMMENDED 2019 2020 2020 2021 2021 Budget % of Budget Account Actual Budget Estimate Request Proposed Change Total EXPENDITURES General Fund General Government $ 2,555,055 2,611,338 $ 2,705,130 $ 2,643,280 $ 2,636,530 0.96% 10.09% Public Safety 11,580,841 12,225,008 12,054,010 12,740,440 12,556,420 2.71% 48.04% Public Works 4,499,385 4,421,240 4,410,890 4,463,900 4,438,900 0.40% 16.98% Parks and Recreation 2,357,971 2,523,920 2,400,790 2,537,720 2,532,220 0.33% 9.69% Health and Welfare 50 250 250 250 250 0.00% 0.00% Community Development 1,656,279 1,692,730 1,651,350 1,697,990 1,696,990 0.25% 6.49% Library 2,198,717 2,271,850 2,263,490 2,311,980 2,301,980 1.33% 8.81% All Other 32,725 53,320 20,040 330,440 (25,780) -148.35% -0.10% TOTAL EXPENDITURES $ 24,881,023 $ 25,799,656 $ 25,505,950 $ 26,726,000 $ 26,137,510 1.31% 100% REVENUES General Fund Other Taxes & PILOT $ 1,038,339 $ 1,108,690 $ 1,056,730 $ 1,062,030 $ 1,062,030 -4.21% 4.07% State & Federal Revenue 3,827,802 3,927,010 4,380,480 3,854,290 3,854,290 -1.85% 14.76% Licenses, Permits and Fees 685,633 679,900 635,850 632,300 632,300 -7.00% 2.43% Charges for Services 1,750,281 1,802,160 1,692,590 1,821,010 1,851,010 2.71% 7.09% Investment Income 771,665 590,000 577,270 493,500 493,500 -16.36% 1.90% Fines & Forfeitures 94,586 100,000 75,800 98,000 98,000 -2.00% 0.38% Other Revenue 353,531 369,980 296,050 290,560 290,560 -21.47% 1.12% Park & Recreation Revenue 578,345 601,130 329,670 587,520 587,520 -2.26% 2.26% Fund Transfers 2,555,860 2,414,060 2,354,870 2,566,440 3,030,440 25.53% 11.60% Applied Fund Balance 0 299,036 0 0 225,000 -24.76% 0.87% Sub-Total $ 11,656,042 $ 11,891,966 $ 11,399,310 $ 11,405,650 $ 12,124,650 1.96% 46.48% Tax Levy 13,668,255 13,907,690 13,907,690 13,907,690 14,012,860 0.76% 53.61% TOTAL REVENUES $ 25,324,297 $ 25,799,656 $ 25,307,000 $ 25,313,340 $ 26,137,510 1.31% 100% 2021 $ Increase over 2020 Levy $105,170 Debt Service Fund Expenditures $ 6,591,939 $ 10,093,667 $ 10,093,667 $ 10,932,493 $ 10,932,493 8.31% 100.00% Fund Revenue $ 4,565,089 $ 7,445,944 $ 7,445,944 $ 7,938,252 $ 7,938,252 6.61% 68.80% Tax Levy 3,285,000 3,450,000 3,450,000 3,600,000 3,600,000 4.35% 31.20% TOTAL REVENUES $ 7,850,089 $ 10,895,944 $ 10,895,944 $ 11,538,252 $ 11,538,252 5.89% 100% 2021 $ Increase over 2020 Levy $150,000 -19--20- CITY OF NEENAH 2021 General Fund Operating Budget General Government 10% Public Safety 48% Public Works 17% Comm.Dev/ Human Services 7% Culture & Recreation 17% Miscellaneous 1% Special Reserves & Escrows 0% 2021 Proposed Expenditures Property Taxes/PILOT 57% State & Federal Grants/Aids 15% Services/Fees/ Interest 12% All Other Revenue 3% Fund Transfers 12% Fund Balance Applied 1% 2021 Proposed Revenues -20--21- CITY OF NEENAH SUMMARY OF 2021 RECOMMENDED BUDGET By Type of Expenditures % 2019 2020 2020 2020 2021 DEPT 2021 Budget % of ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED Change Total EXPENDITURES General Fund Personal Services 18,527,554$ 19,396,948 $ 10,048,706 $ 19,007,770 $ 20,067,970 $ 19,868,780 $ 2.43% 76.02% Contractual Services 5,124,271 5,078,478 7,260,958 5,181,390 5,348,250 5,054,750 -0.47% 19.34% Supplies & Materials 1,140,391 1,218,040 789,946 1,194,830 1,202,820 1,180,270 -3.10% 4.52% Other 33,594 18,250 44,994 51,010 22,500 (50,750) N/A -0.19% Capital Outlay 55,213 87,940 27,500 70,950 84,460 84,460 -3.96% 0.32% TOTAL EXPENDITURES 24,881,023$ 25,799,656 $ 18,172,104 $ 25,505,950 $ 26,726,000 $ 26,137,510 $ 1.31% 100.00% Recycling Personal Services 255,897 $ 296,580 $ 230,223 $ 307,550 $ 306,170 $ 306,170 $ 3.23% 52.45% Contractual Services 143,847 177,520 117,454 184,080 187,220 187,220 5.46% 32.07% Supplies & Materials 60,893 61,210 40,105 60,510 60,310 60,310 -1.47% 10.33% Transfers 25,000 25,000 18,750 25,000 30,000 30,000 20.00% 5.14% TOTAL EXPENDITURES 485,637$ 560,310 $ 406,532 $ 577,140 $ 583,700 $ 583,700 $ 4.17% 100.00% Storm Sewer Personal Services 441,135 $ 477,750 $ 262,349 $ 493,220 $ 524,680 $ 524,680 $ 9.82% 39.47% Contractual Services 262,878 271,940 180,636 262,610 243,550 243,550 -10.44% 18.32% Supplies & Materials 43,234 44,450 18,991 42,560 44,450 44,450 0.00% 3.34% Other 59,360 60,500 46,422 62,170 64,020 64,020 5.82% 4.82% Transfers 426,630 439,430 329,573 439,430 452,610 452,610 3.00% 34.05% TOTAL EXPENDITURES 1,233,237$ 1,294,070 $ 837,971 $ 1,299,990 $ 1,329,310 $ 1,329,310 $ 2.72% 100.00% Fleet Management Personal Services 467,531 $ 494,670 $ 343,941 $ 494,370 $ 506,340 $ 506,340 $ 2.36% 70.82% Contractual Services 40,705 47,870 28,346 41,610 45,540 45,540 -4.87% 6.37% Supplies & Materials 139,481 163,300 111,635 162,900 163,100 163,100 -0.12% 22.81% TOTAL EXPENDITURES 647,717$ 705,840 $ 483,922 $ 698,880 $ 714,980 $ 714,980 $ 1.29% 100.00% Parking Utility Personal Services 82,296$ 93,560 $ 34,338 $ 69,540 $ 97,670 $ 97,670 $ 4.39% 23.69% Contractual Services 160,191 183,617 115,990 174,480 160,450 160,450 -12.62% 38.92% Supplies & Materials 14,270 19,550 2,731 16,850 17,350 17,350 -11.25% 4.21% Other 1,826 100 0 100 100 100 0.00% 0.02% Transfers 128,870 132,740 99,555 132,740 136,720 136,720 3.00% 33.16% TOTAL EXPENDITURES 387,453$ 429,567 $ 252,614 $ 393,710 $ 412,290 $ 412,290 $ -4.02% 100.00% Information Systems Personal Services 608,117 $ 632,730 $ 450,403 $ 634,970 $ 682,400 $ 633,810 $ 0.17% 67.43% Contractual Services 180,352 217,520 163,861 206,890 276,900 100,020 -54.02% 10.64% Supplies & Materials 7,752 5,500 2,241 4,080 5,650 5,650 2.73% 0.60% Other 0 0 0 0 20,510 20,510 0.00% 2.18% Capital Outlay 32,882 31,000 15,519 25,000 20,000 20,000 -35.48% 2.13% Transfers 120,000 25,000 18,750 25,000 160,000 160,000 540.00% 17.02% TOTAL EXPENDITURES 949,103$ 911,750 $ 650,774 $ 895,940 $ 1,165,460 $ 939,990 $ 3.10% 100.00% -21--22- CITY OF NEENAH 2021 BUDGET SUMMARY GENERAL FUND % 2019 2020 2020 2021 Dept. 2021 Budget Budget Account Actual Budget Estimate Request Proposed Change GENERAL GOVERNMENT Common Council Council Operations 83,372 78, 210 75,100 79,280 79,030 83,372 78,210 75,100 79,280 79,030 1.05% Mayor's Office Mayors Office 195,772 203, 470 197,380 206,410 205,910 City Publication 27,258 19, 500 27,750 28,000 28,000 LEAN Training 2,125 4,800 1,000 4,800 4,800 225,155 227,770 226,130 239,210 238,710 4.80% Finance Finance Operations 595,118 623, 588 621,540 633,330 630,830 Annual Audit/GASB#34 Impl 61,359 49,768 48,840 52,860 52,860 Risk Management 230,132 228,60 0 233,350 240,100 240,100 General 13,568 5,000 38,000 5,000 5,000 Purchasing / P-Card 1,020 1,570 1,020 1,020 1,020 Central Services 13,893 12,820 9,430 12,300 12,300 Utility Billing 170,711 165,33 0 171,580 180,760 180,760 Water Utility 54,758 58,572 57,420 59,900 59,900 Capital Outlay-Finance 1,771 0 0 0 0 1,142,330 1,145,248 1,181,18 0 1,185,270 1,182,770 3.28% Legal & Admin Services City Attorney Operation 291,03 1 302,960 299,920 309,990 308,490 Prosecutn/Ext Legal Serv 0 2,000 4,390 2,000 2,000 Cable TV/Cellular Comm 0 200 0 0 0 City Clerk Operations 199,336 211,620 183,940 203,090 203,090 Elections 23,535 80,190 107,560 51,670 51,670 Board of Review 1,979 2,390 660 1,190 1,190 515,881 599,360 596,470 567,940 566,440 -5.49% Human Resources and Safety Operations 263,161 263,09 0 257,420 271,690 271,190 263,161 263,090 257,420 271,690 271,190 3.08% Municipal Building Municipal Building Oper 290,099 275, 530 277,040 277,550 276,050 Training/Redundant Data 27,260 14,630 14,70 0 14,950 14,950 Monument Maintenance 681 1,500 1,440 1,390 1,390 Capital Outlay-Mun Bldg 7, 116 6,000 6,000 6,000 6,000 325,156 297,660 299,180 299,890 298,390 0.25% COVID-19 Response Elections 0 0 28,620 0 0 IS 0 0 600 0 0 Building Maintenance 0 0 33,790 0 0 P&R Admin/Recreation 0 0 6,640 0 0 0 0 69,650 0 0 0.00% Total General Government 2,555,055 2,611,338 2,705,13 0 2,643,280 2,636,530 0.96% -22--23- CITY OF NEENAH 2021 BUDGET SUMMARY GENERAL FUND % 2019 2020 2020 2021 Dept. 2021 Budget Budget Account Actual Budget Estimate Request Proposed Change PUBLIC SAFETY Police Operations 6,064,33 9 6,553,078 6,418,110 6,786,180 6,761,180 Police Firing Range 17,618 20, 490 20,490 20,610 20,610 School Liaison Program 239,071 285, 140 266,120 296,170 296,170 Police Crossing Guards 59,621 70,240 57,830 70,380 70,380 CSA / Animal Control 76,379 71,050 78,400 72,040 72,040 K-9 Project 14,923 17,240 19,030 18,370 18,370 Capital Outlay-Police 14,104 43,080 36,480 43,200 43,200 6,486,055 7,060,318 6,896,46 0 7,306,950 7,281,950 3.14% Neenah Share of NMFR Fire 5,052,140 5,074,360 5,1 09,410 5,301,590 5,142,570 Fire Station Buildings 26,975 26,000 26,000 26,000 26,000 Reg Spec Oper Resp Team 6, 140 16,860 12,670 18,390 18,390 Joint Fire Commission 440 2,670 2,370 2,880 2,880 Special Reserves & Escrow 0 34,700 0 74,530 74,530 5,085,695 5,154,590 5,150,45 0 5,423,390 5,264,370 2.13% Other Public Safety Emergency Government 960 1,870 1,870 1,870 1,870 Police Commission 9,228 8,230 5,230 8,230 8,230 Pension Plan Contribution (1,097) 0 0 0 0 9,091 10,100 7,100 10,100 10,100 0.00% Total Public Safety 11,580,841 12,225,00 8 12,054,010 12,740, 440 12,556,420 2.71% PUBLIC WORKS Engineering 769,533 778,670 791,880 839,520 814,520 Capital Outlay-P.W. Admin 0 200 200 200 200 Tullar Garage 508,808 490,480 495,020 503,530 503,530 Cecil Street Garage 21,023 17,550 17,73 0 18,140 18,140 Refuse Garbage Collection 751,671 741,540 758,250 770,810 770,810 Sanit Sewers/Lift Station 277,51 9 294,630 304,850 315,110 315,110 T-V San Sewers Insp/Seal 51,019 57,790 57,790 32,800 32,800 Repair of Streets 391,042 389,010 367,630 373,100 373,100 Snow & Ice Removal 683,208 550,090 528,120 530,870 530,870 Weed Cutting 65,204 56,69 0 47,430 44,840 44,840 Traffic Control 264,121 264, 430 260,260 253,360 253,360 Street Lighting 532,372 577,350 576,790 577,300 577,300 Capital Outlay-P.W. Equip 5,464 6,100 6,030 6,100 6,100 Interdepartmental Service 6,289 9,790 11,440 4,740 4,740 Total Public Works 4,327,273 4,234,320 4,223,42 0 4,270,420 4,245,420 0.26% -23--24- CITY OF NEENAH 2021 BUDGET SUMMARY GENERAL FUND % 2019 2020 2020 2021 Dept. 2021 Budget Budget Account Actual Budget Estimate Request Proposed Change COMMUNITY/ECONOMIC DEVELOPMENT Community Development Comm Development Admin 443,725 463,720 465,800 481,590 480,590 Inspections 381,940 404,90 0 357,870 399,710 399,710 Weights/Measures 23,968 46, 510 47,110 49,520 49,520 Assessor Operations 337,917 270, 010 271,080 276,390 276,390 1,187,550 1,185,140 1,141,86 0 1,207,210 1,206,210 1.78% Other Community Services Landmark Operations 932 3, 550 3,550 3,550 3,550 Sustainable Neenah Commit 1,373 3,200 3,200 3,200 3,200 Commun Develop Authority 5,6 13 6,490 8,390 7,490 7,490 Dial-A-Ride Program 12,000 12,000 12,000 12,000 12,000 Mass Transit 433,729 466,800 466,80 0 448,490 448,490 Y-Senior Friends Program 15,100 15,550 15,550 16,050 16,050 Neenah Committee on Aging 50 250 250 250 250 468,797 507,840 509,740 491,030 491,030 -3.31% Total Community/Economic Development 1,656,347 1,692,980 1,651,60 0 1,698,240 1,697,240 0.25% CULTURE AND RECREATION Neenah Public Library Library Operations 2,0 02,538 2,051,460 2,038,51 0 2,089,000 2,049,000 WALS Computerization 183,038 181,390 181, 770 181,390 181,390 Special Reserves & Escrow 0 0 0 41,590 41,590 Capital Outlay-Library 300 0 0 0 0 Funds Carried Forward 12,841 39,000 43,210 0 30,000 2,198,717 2,271,850 2,263,49 0 2,311,980 2,301,980 1.33% Other Culture Harbor Commiss Operation 5,846 6,050 6,850 6,300 6,300 5,846 6,050 6,850 6,300 6,300 4.13% -24--25- CITY OF NEENAH 2021 BUDGET SUMMARY GENERAL FUND % 2019 2020 2020 2021 Dept. 2021 Budget Budget Account Actual Budget Estimate Request Proposed Change CULTURE AND RECREATION (cont.) Park & Recreation Park & Rec Admin Office 617,179 682,460 685,920 691,550 686,550 Gen Unallocated Overhead 19,209 19,210 19,080 20,470 20,470 Adult Programs 2,005 1,930 1,350 1,700 1,700 Contracted Programs 1,800 36, 370 14,950 39,800 39,800 Youth Programs 83,911 147, 720 124,090 138,560 138,560 Other Pk & Rec Activities 14,440 15,120 9,930 14,830 14,830 Riverside Players 26,129 31,450 3,040 31,450 31,450 Parks 953,669 900,330 909,280 905,440 905,440 1,718,342 1,834,590 1,767,64 0 1,843,800 1,838,800 0.23% Independent Programs Municipal Pool 257,166 261,050 229,720 255,740 255,740 257,166 261,050 229,720 255,740 255,740 -2.03% Celebrations/Commemorations 4th of July/Communityfest 43,70 3 48,660 33,060 52,050 52,050 Concerts/Parades/Others 21,668 28,210 19,780 27,700 27,700 65,371 76,870 52,840 79,750 79,750 3.75% Total Culture and Recreation 4,245,442 4,450,410 4,320,54 0 4,497,570 4,482,570 0.72% MISCELLANEOUS Oak Hill Cemetery Cemetery Operations 255,296 261,740 264,790 271,340 270,840 255,296 261,740 264,790 271,340 270,840 3.48% City-Wide Forestry Program Public Right-of-Way 172,112 186,920 187,470 193,480 193,480 Parks 52,005 65,880 66,050 65,430 65,430 Invasive Species Control 3,9 45 17,740 12,900 15,360 15,360 228,062 270,540 266,420 274,270 274,270 1.38% Other Tax Refunds 15,000 10,000 10,00 0 10,000 10,000 Cash Short & Over 31 0 30 0 0 Uncollectible Write Offs 7,676 0 10 0 0 22,707 10,000 10,040 10,000 10,000 0.00% Mayor's Executive Adjustments Mayor's Adjustments 0 0 0 0 (301,220) 0 0 0 0 (301,220) N/A Transfers Out Transfer to Joint Court-Neenah Share 10,000 10,000 10,00 0 10,000 10,000 10,000 10,000 10,00 0 10,000 10,000 - Total Miscellaneous 516,065 552,280 551,250 565,610 263,890 -52.22% SPECIAL RESERVES & ESCROWS 0 33,320 0 310,440 255,440 666.63% TOTAL GENERAL FUND BUDGETS 24,881,023 25,799,65 6 25,505,950 26,726, 000 26,137,510 1.31% -25--26- CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF GENERAL FUND BY OBJECT CODE *** FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE PERSONAL SERVICES 0101 Salaries 10,315,472 10,764,200 5,108,79 9 10,706,070 11,1 44,780 11,024,000 0102 Full Time Hourly Wages 1,657,857 1,6 92,380 1,182,291 1,656,190 1,701,580 1,701,580 0103 Temporary Wages 497,509 616,84 0 497,839 601,690 616,600 616,600 0104 Overtime Wages 604,336 661,908 286,457 545,380 610,580 610,580 0105 Reimbursable Overtime (35,437) (23,420) (10,761) (21,780) (23,440) (23,440) 0106 FLSA Overtime Wages 36,411 31, 950 1,092 31,950 32,220 32,220 0108 Grant Overtime 11,442 20,000 3,097 20,000 20,000 20,000 0109 Premium Pay 11,401 13,400 4,923 6,000 10,000 10,000 0110 Health Insurance 2,459,970 2,634,600 1 ,535,222 2,587,130 2,895,310 2,895,310 0111 Fringes 2,792,115 2,756,770 1,360, 652 2,701,980 2,835,610 2,812,200 0112 Grant Fringes 2,552 4,550 1,095 4,640 4,640 4,640 0115 Schools/Seminars/Training 65,109 84,210 17,876 42,070 86,980 86,980 0116 Test/Certification for Eq 5,630 5,930 0 5,930 6,340 6,340 0117 Clothing Allowance 89,989 98, 490 46,573 97,420 99,290 99,290 0118 License Renewal 1,122 2,810 716 1,500 1,280 1,280 0120 Protective Vest Repl Fd 2, 400 3,000 0 3,000 3,000 3,000 0122 Travel Expenses 917 1,00 0 352 1,000 1,000 1,000 0123 Auto Allowance 1,479 2,050 1,358 2,040 1,900 1,900 0124 Meal Allowance 2,520 1,620 1,094 1,630 1,640 1,640 0125 Employee School Reimb 737 600 5,106 5,210 690 690 0126 Department Awards 2,414 2,000 3,675 3,680 3,500 3,500 0127 DOT Emp Notification Prog 0 50 0 50 50 50 0128 Empl Recognition Awards 1,60 9 4,840 1,250 4,990 1,920 1,920 0129 Misc Personal/Union Contr 0 0 0 0 500 500 0140 Midpoint/Other Adj Wages 0 13,100 0 0 10,000 10,000 0141 Midpoint/Other Adj Fr inge 0 4,070 0 0 2,000 2,000 0160 Retirements-Wages 0 0 0 0 0 (42,730) 0161 Retirements-Fringes 0 0 0 0 0 (7,270) 0170 Vol. Furlough-Wages 0 0 0 0 0 (4,250) 0171 Vol. Furlough-Fringes 0 0 0 0 0 (750) PERSONAL SERVICES 18,527,554 19,396,948 10,048, 706 19,007,770 20,067, 970 19,868,780 471,832 CONTRACTUAL SERVICES 0202 Outside Printing 51,250 44,660 29,159 50,920 50,920 50,920 0203 Postage 53,862 54,580 58, 263 76,370 63,980 63,980 0204 Conferences & Meetings 23,305 32,788 10,301 12,720 30,440 30,440 0205 Credit/Debit Charges 11,240 9,9 00 7,740 10,500 12,300 12,300 0206 Advertising & Publication 21,267 26,100 15,470 23,810 25,040 25,040 0207 Dues & Memberships 21,600 25,170 20,086 24,790 25,420 25,420 0209 Maintenance of PPE/SCBA 1,530 1,900 0 1,900 1,970 1,970 0210 Maint of Computer Hardwre 131 3,300 0 3,180 3,870 3,870 0211 Maint of Fixed Equipment 15,717 12,500 17,963 20,180 12,520 12,520 0212 Maint of Office Equipment 6,26 3 10,050 5,126 6,060 7,050 7,050 0213 Maint of Motor Vehicles 51,184 48,420 13,018 49,120 51,450 51,450 0214 Maintenance of Buildings 211,955 178,430 94,604 178,430 179,140 179,140 0215 Maint of Radio Equipment 13,052 14,870 8,649 14,820 14,860 14,860 0216 Maint of Operating Equip 13,83 1 17,230 3,247 15,530 16,750 16,750 0217 Maint of Traffic Signals 7,9 80 10,000 7,073 10,000 10,000 10,000 0218 Maint of Software 99,801 105, 310 81,056 126,380 127,720 75,340 0219 Maintenance of Land 12,972 10,55 0 8,404 12,450 10,550 10,550 0220 Maint of Athletic Fields 9,8 06 2,000 3,301 3,310 2,000 2,000 0221 Telephone 31,500 31,200 17, 243 31,780 28,450 28,450 0222 Electricity 812,663 870,080 544,188 856,450 864,780 838,840 0223 Natural Gas 72,390 81,500 30,938 73,230 73,500 73,500 0224 Water & Sewer 86,862 81,48 0 24,204 74,880 82,780 78,640 0225 Commercial Dumpster 9,551 8,480 4,779 8,730 8,760 8,760 0226 Storm Water 43,711 40,470 19,917 40,860 41,200 41,200 0227 Cellular Telephone 37,490 37,170 25,525 39,220 39,030 39,030 0228 Other Communications/GPS 899 900 640 900 900 900 -26--27- CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF GENERAL FUND BY OBJECT CODE *** FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CONTRACTUAL SERVICES (CONT.) 0229 Maint of Pavement Marking 51, 953 56,000 0 56,000 51,000 51,000 0231 Care of Prisoners 8,542 12,000 3,345 9,000 12,000 12,000 0232 Auditing Services 55,671 49,220 38,887 49,220 52,290 52,290 0233 Other Services 43,964 71,560 20,473 44,000 66,790 66,790 0234 Credit Card Payment Fees 14,36 0 14,000 9,721 13,700 14,000 14,000 0235 Outside Software Services 13,391 17,440 15,746 17,140 14,500 14,500 0236 Outside Services 1,063,507 1,072,85 0 756,195 1,067,220 996,640 996,640 0237 Pest Control 4,490 5,370 5,393 6,040 5,500 5,500 0238 Professional Services 18,930 26, 710 11,485 33,260 15,940 15,940 0239 Misc Insurance 2,975 3,100 2,017 2,020 2,500 2,500 0241 Tree Planting & Landscape 18,012 17,410 17,081 17,510 17,600 17,600 0242 Permit 1,339 1,210 597 830 1,130 1,130 0243 Tipping Fees 342,632 310,800 239,418 335,000 345,000 345,000 0244 Commercial Dumpsters 72,727 72,700 57,544 73,390 75,500 75,500 0245 License Fees 53,374 46,020 52,425 52,430 53,820 53,820 0246 Property & Liability Ins 96,664 101,060 80,684 101,010 104,480 104,480 0247 Auto/Physical Damage Ins 48,419 49, 390 37,826 47,530 50,370 50,370 0248 Boiler:Machine Insurance 2,2 44 2,500 4,224 4,230 4,500 4,500 0249 Collection Services 50,716 45,200 27,711 44,500 46,500 46,500 0250 Copy Mach. Lease/Supplies 27,138 25,980 15,723 26,980 26,990 26,990 0251 Rental 9,144 11,400 10,989 16,660 13,100 13,100 0252 Rental of Equipment 9,013 12, 880 6,047 9,220 12,860 12,860 0253 Technology Res Fund 27,490 27, 490 27,490 27,490 27,490 27,490 0254 Printer / Copies 27,566 32,50 0 21,649 29,030 28,770 28,770 0255 IS Service / Internal 751,670 693, 360 452,550 749,710 967,640 756,600 0256 Neenah City Finance Ser. 14,530 14,880 0 14,880 15,410 15,410 0257 Neenah City H/R Services 30,660 33,560 0 33,560 35,900 35,900 0261 Misc Expenditures 15,052 12,280 10,351 11,160 11,600 11,600 0262 Public Relations/Services 8,629 10,250 892 6,970 10,290 10,290 0264 Drug & Alcohol Testing 1,331 1,500 819 2,000 2,500 2,500 0265 EE Safety Compliance Acct 6,730 11,430 3,974 8,000 10,500 10,500 0268 Connecter Cost 5,918 12,430 0 12,430 12,380 12,380 0271 Self-Insured Direct Costs 70,000 70,000 70,000 70,000 70,000 70,000 0280 Neenah-Menasha FireRescue 0 (24,310) 3,846,443 0 (17,290) (17,290) 0293 Maint of Motor Veh/Fleet 253,67 8 245,290 220,948 260,920 250,790 250,790 0294 Oil and Fluids/Fleet 16,658 17,640 11,842 16,880 17,540 17,540 0296 Maint of Oper Eq/Fleet 163,342 136,340 129,575 144,950 136,340 136,340 CONTRACTUAL SERVICES 5,124,271 5,078,478 7,260,958 5,181,390 5,348,250 5,054,750 (23,728) SUPPLIES & MATERIALS 0301 Office Supplies 35,567 31,64 0 21,359 29,870 30,710 30,710 0302 Inhouse Printing 517 1,160 620 850 1,050 1,050 0303 Computer Operation Supply 4,228 5,750 1,293 5,080 3,100 3,100 0305 Chemicals 1,599 2,200 993 2,150 1,800 1,800 0306 Cleaning/Janitor Supplies 55,182 51,350 44,184 63,220 56,790 56,790 0308 Books and Periodicals 8,552 10,100 6,764 8,450 9,720 9,720 0310 Gasoline & Oil 234,345 231,02 0 126,551 218,110 225,550 203,000 0311 Fixed Equipment Maint.Sup 2,167 5,450 2,465 5,780 5,450 5,450 0312 Playground Maintenance 12,430 11,00 0 12,039 12,040 11,000 11,000 0313 Motor Vehicle Maint Suppl 364 1,320 397 1,320 1,320 1,320 0314 Building Maint Supplies 14,760 16,700 20,874 25,110 16,900 16,900 0315 Land Maint Supplies 25,864 17,40 0 16,488 20,100 17,500 17,500 0316 Equipment Maint Supplies 5,526 10,200 5,244 9,950 10,500 10,500 0317 Traffic Signal Supplies 10,91 7 17,000 4,709 17,000 17,000 17,000 -27--28- CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF GENERAL FUND BY OBJECT CODE *** FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE SUPPLIES & MATERIALS (CONT.) 0318 Maps and Records 540 900 453 960 900 900 0319 Safety Supplies 22,761 29,17 0 24,723 43,170 30,910 30,910 0320 Small Tools 5,215 8,020 2,513 7,490 8,330 8,330 0321 Athletic Field Maint. Sup 15,176 17,000 18,706 18,710 17,000 17,000 0323 Dog Supplies 3,676 4,000 2,708 4,000 4,000 4,000 0324 Pavement Marking Supplies 1,718 1,500 1,410 1,500 1,500 1,500 0325 Consumable supplies 2,590 1,780 0 300 1,790 1,790 0326 Photography Supplies 165 2,750 555 2,350 2,750 2,750 0327 Sign & Barricade Supplies 12,87 9 13,000 4,523 13,000 13,000 13,000 0329 Targets & Ammunition 16,329 18, 880 13,330 18,880 19,000 19,000 0330 Calcium Chloride 1,953 1,700 1,696 1,700 0 0 0331 Sand Gravel Hot/Cold Mix 20,366 20,300 16,713 20,300 20,300 20,300 0332 Salt & Stone Chips 139,412 114,800 111,439 114,800 115,100 115,100 0333 All Other Supplies 43,443 68, 070 35,117 53,440 70,620 70,620 0334 Other- WI Building Seals 0 1,500 1,160 1,500 1,000 1,000 0335 Set Design/Construction 2,799 4,200 800 1,300 4,200 4,200 0336 Concession Supplies 29,676 27,00 0 13,560 18,000 27,000 27,000 0337 Tickets 0 270 0 160 270 270 0338 Costumes 309 1,200 0 0 1,200 1,200 0339 Tires & Tire Maintance 20,655 23,300 22,695 24,150 23,500 23,500 0340 Library Books & Materials 264,625 270,000 165,733 240,000 240,000 240,000 0341 Library Supplies 10,387 8,030 6,149 8,000 8,000 8,000 0342 Tech Service Supplies 14,119 19,100 7,332 8,500 9,000 9,000 0343 Small Program Packages 1,200 4,500 126 4,450 4,500 4,500 0344 Small Equipment 23,547 35,87 0 17,237 38,840 35,260 35,260 0345 Shop Supplies 2,915 2,520 1,475 2,020 2,520 2,520 0346 Maint of Lift Station 0 4,000 0 4,000 4,000 4,000 0347 Small Computer Hardware 11,81 5 16,950 6,141 17,170 17,570 17,570 0348 Per Protective Equipment 30,54 8 39,760 755 39,770 46,070 46,070 0349 Electronic Materials 26,082 42,250 47,613 63,600 61,600 61,600 0350 Training Supplies 1,530 2,430 0 2,430 2,540 2,540 0376 Marker/Monument Foundtion 1,943 1,000 1,304 1,310 1,000 1,000 SUPPLIES & MATERIALS 1,140,391 1,218, 040 789,946 1,194,830 1,202,820 1,180,270 (37,770) OTHER 0531 Community Contribution 2,350 7,500 2,000 3,000 7,500 7,500 0588 Uncollectible Write Offs 7,676 0 2 10 0 0 OTHER 10,026 7,500 2,002 3,010 7,500 7,500 0 PROPERTY DAMAGE 0721 Police 12,554 0 20,614 25,000 0 0 0737 Public Works 1,014 0 9,805 10,000 0 0 0799 Undesignated 0 5,000 2,573 3,000 5,000 5,000 PROPERTY DAMAGE 13,568 5,000 32,992 38,000 5,000 5,000 0 -28--29- CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF GENERAL FUND BY OBJECT CODE *** FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CAPITAL OUTLAY 8108 Office Furniture & Equip 8,8 58 7,330 5,356 9,610 8,350 8,350 8113 Communication Equipment 2,290 9,060 0 5,210 9,130 9,130 8114 Computer Software Outlay 4,370 590 0 0 600 600 8115 Computer Hardware Outlay 5,506 13,650 0 5,420 5,600 5,600 8116 Maintenance Equipment 1,093 4,000 0 3,700 4,000 4,000 8133 All Other Equipment 27,846 47, 970 22,144 41,670 51,400 51,400 8149 Household Purchases 5,250 5,340 0 5,340 5,380 5,380 CAPITAL OUTLAY 55,213 87,940 27, 500 70,950 84,460 84,460 (3,480) MAYOR'S EXECUTIVE ADJUSTMENTS Various Departments 0 (4,250) 0 0 0 (13,250) Police 0 0 0 0 0 (25,000) Public Works 0 0 0 0 0 (25,000) Library 0 0 0 0 0 (10,000) MAYOR'S ADJUSTMENTS 0 (4,250) 0 0 0 (73,250) (69,000) TRANSFERS OUT 9999 Joint Court-Neenah Share 10,000 10,000 10,000 10,000 10,000 10,000 TRANSFERS OUT 10,000 10,000 10,000 10,000 10,000 10,000 0 TOTAL GENERAL FUND 24,881,023 25,799,656 18, 172,104 25,505,950 26,7 26,000 26,137,510 337,854 Percent Budget Change 1.31% -29--30- DEPARTMENT FULL TIME PART TIME FULL TIME PART TIME FULL TIME PART TIME FULL TIME PART TIME General Government Office of Mayor 2.00 - 2.00 - 2.00 - 2.00 - Department of Finance 8.00 0.67 8.00 0.67 8.00 0.67 8.00 0.67 Office of Legal & Admin. 4.00 - 4.00 - 4.00 - 4.00 - Human Resources/Safety 1.00 1.33 1.00 1.33 1.00 1.33 1.00 1.33 Information Systems/GIS 6.00 - 6.00 - 7.00 - 6.00 - City Admin. Building 0.95 - 0.95 - 0.95 - 0.95 - Total General Government 21.95 2.00 21.95 2.00 22.95 2.00 21.95 2.00 Public Safety Police Department 52.00 1.20 52.00 1.20 52.00 1.20 52.00 1.20 Fire 40.32 - 40.32 - 40.68 0.30 40.68 - Total Public Safety 92.32 1.20 92.32 1.20 92.68 1.50 92.68 1.20 Public Works Engineering 7.00 - 7.00 - 7.00 - 7.00 - City Garage 28.50 0.73 28.50 0.73 28.50 0.73 28.50 0.73 Fleet Management 5.50 - 5.50 - 5.50 - 5.50 - Total Public Works 41.00 0.73 41.00 0.73 41.00 0.73 41.00 0.73 Community Development and Human Services Community Development 11.00 - 11.00 - 11.00 - 11.00 - Total Community Develop. 11.00 - 11.00 - 11.00 - 11.00 - and Human Services Culture and Recreation Library 11.05 12.47 11.05 12.47 11.05 12.47 11.05 12.47 Parks and Recreation 13.00 0.67 13.00 0.67 13.00 0.67 13.00 0.67 Total Culture and Recreation 24.05 13.14 24.05 13.14 24.05 13.14 24.05 13.14 Cemetery 2.00 - 2.00 - 2.00 - 2.00 - Water 17.00 0.53 17.00 0.53 17.00 0.53 17.00 0.53 Municipal Court 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 TOTAL ALL PERMANENT 210.32 18.60 210.32 18.60 211.68 18.90 210.68 18.60 CITY EMPLOYEES Notes 1. Fire Department (Neenah's portion for 2021 is 59.83 * 68 = 40.68). 2. Excludes Aldermanic. 3. City Administration Building will reflect 95% for City Hall and 5% for the Library. ORIGINAL BUDGET 2020 CURRENT STAFF DEPT. REQUEST CITY OF NEENAH 2021 BUDGET PERMANENT POSITIONS PROPOSED 2020 2021 2021 -30--31- CITY OF NEENAH For Fiscal Year 2020 Projected 2020 Year End Operating Budget Variances (From Data through 9/30/20) Projected Positive (Negative) Expenditure Variances General Government $(93,792) Public Safety 170,998 Public Works 10,350 Parks and Recreation 102,950 Health and Welfare 0 Community Development 65,410 Library 8,360 All Other 29,430 Projected Positive (Negative) Expenditure Variance $293,706 Projected Positive (Negative) Revenue Variances Taxes & Payment in Lieu of Taxes (51,960) State & Federal Revenue 453,470 Licenses, Permits and Fees (44,050) Charges for Services (69,570) Investment Income (12,730) Fines & Forfeitures (24,200) Other Revenue (78,380) Park & Recreation Revenue (267,010) Fund Transfers (59,190) Projected Positive (Negative) Revenue Variance $(153,620) Projected 2020 Operating Surplus (Deficit) before Applying Fund Balance $140,086 Applied Assigned Fund Balance (139,036) Projected 2020 Operating Surplus (Deficit) after Assigned Fund Balance $1,050 Applied Unassigned Fund Balance (200,000) Projected 2020 Operating Surplus (Deficit) after Unassigned Fund Balance ($198,950) -31--32- CITY OF NEENAH HISTORY OF GENERAL FUND BALANCES 2011 – 2020 Percent of Next Year At Total Nonspendable/ Unassigned/ Operating December 31 Fund Balance Assigned Undesignated Budget 2011 3,714,025 423,310 3,290,715 14.5% 2012 3,952,958 331,657 3,621,301 15.9% 2013 3,956,713 174,678 3,782,035 16.4% 2014 4,013,104 266,006 3,747,098 16.4% 2015 4,141,116 448,508 3,692,608 16.1% 2016 4,186,667 361,093 3,825,574 16.4% 2017 4,389,996 411,827 3,978,169 16.5% 2018 4,602,170 381,336 4,220,834 16.7% 2019 4,988,913 409,579 4,579,334 17.7% 2020 (est) (a)4,789,963 (b)375,000 4,414,963 16.4% (a) 2020 Beginning Total Fund Balance $4,988,913 2020 Applied Fund Balance/Carryovers (339,036) 2020 Projected Net Unused Expenditures/ Excess Revenue Balance 140,086 2020 Estimated Ending Total Fund Balance $4,789,963 (b) 2021 Budget - Applied Fund Balance $225,000 2020 Anticipated Carryovers to 2020 80,000 2020 Estimated Nonspendable Funds 40,000 2021 Budget – Applied Library Carryforward Funds 30,000 2020 Fund Balance Designated for 2021 $375,000 -32--33- CITY OF NEENAH General Fund Undesignated Fund Balance as a % of Operating Budget 2011-2020 0.0% 10.0% 20.0% 30.0% 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 (est) Fund Balance Fiscal Year Percent of Operating Budget -33--34- CITY OF NEENAH History of General Fund Balances 2011-2020 - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 (est) Fund Balance Fiscal Year Undesignated General Fund Balance Total General Fund Balance -34--35- Fund 2015 2016 2017 2018 2019 Governmental Funds General $4,141,116 $4,186,667 $4,389,996 $4,602,170 $4,988,913 Special Revenue TIF #5 (457,575) (371,868) (376,591) (335,631) (217,829) TIF #6 (1,707,692) (1,430,108) (1,072,396) (753,915) (332,696) TIF #7 1,687,558 0 0 0 1,475,000 TIF #8 (5,789,194) (4,418,455) (5,122,091) (6,004,893) (6,605,833) TIF #9 (31,185) (65,443) 49,823 162,287 231,432 TIF #10 1,148 (70,055) (127,378) (244,191) (227,430) TIF #11 0 0 (37,097) (75,917) (98,653) CDBG 1,833 28,276 117,271 159,828 (143,323) Housing/Business 872,102 832,859 794,120 529,871 537,114 Industrial Development 54,402 60,164 72,905 87,210 106,474 Recycling 169,884 174,261 178,490 176,947 277,496 Health Grants 114,459 92,459 92,459 79,908 78,859 Park/Rec Trust 363,747 315,555 315,986 329,284 355,475 Dial-A Ride 61,254 72,847 76,090 88,422 96,002 Public Safety Trust 132,920 121,202 131,231 186,480 246,491 Civic/Social Trust 143,735 150,429 149,801 160,683 172,453 Library Trust 1,344,114 1,391,401 1,505,913 1,425,267 1,618,601 Cemetery Perp. Care 1,237,253 1,272,265 1,345,006 1,299,124 1,435,445 Cemetery Flowers 171,734 169,231 167,335 167,141 167,577 Other 627 906 1,409 1,413 1,680 Debt Service 3,555,016 4,552,191 5,532,395 6,138,212 7,396,361 Capital Projects (Before Carry Forwards) Public Infrastructure 3,664,711 4,086,792 3,765,046 3,433,423 4,075,731 TIF #5 222,664 222,664 222,164 222,164 222,164 TIF #6 94,539 94,539 94,039 94,039 94,039 TIF #7 1,009,529 1,046,646 730,172 705,172 680,172 TIF #8 1,820,104 1,919,465 1,967,180 2,113,953 2,465,588 TIF #9 27,249 370,449 220,384 98,360 283,957 TIF #10 1,214,815 575,989 (632,701) (679,943) 451,371 TIF #11 0 0 14,500 29,500 45,144 Facilities 296,009 380,038 251,511 1,147,188 492,455 Capital Equipment 632,413 770,554 930,093 (1,155,161) 909,012 Equip. Replacement 164,823 161,352 164,838 166,148 10,308 Redevelopment 33,903 15,165 1,343 (907) (907) Total Gov't Funds 15,248,015 16,708,437 15,913,246 14,353,636 21,288,643 Internal Service (Net Position) Fleet Management 272,016 283,531 268,558 293,292 285,139 Benefit Accrual (333,227) 168,616 750,015 1,255,088 1,752,351 Liability Insurance 120,312 49,926 28,971 93,412 83,804 Information Systems 36,637 118,974 110,510 123,889 97,492 Total Inter. Service Funds 95,738 621,047 1,158,054 1,765,681 2,218,786 Enterprise (Cash and Cash Equivalents) Parking Utility 157,640 119,962 50,516 4,533 (120,766) Sanitary Sewer Utility 2,214,298 2,394,224 2,459,191 2,399,558 2,803,944 Stormwater Utility 3,316,494 3,397,167 3,742,369 3,420,342 2,790,612 Water Utility 6,151,045 6,668,726 7,105,257 8,104,528 8,506,845 Total Enterprise Funds 11,839,477 12,580,079 13,357,333 13,928,961 13,980,635 Grand Total $27,183,230 $29,909,563 $30,428,633 $30,048,278 $37,488,064 CITY OF NEENAH FUND BALANCES BY FUND FOR YEARS ENDED 2015-2019 *** Year End *** -35--36- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: Non-Tax Levy Revenues Submitted by: Michael Easker Payments In Lieu of Taxes Represents the payment made to the City by the Water Utilit y in lieu of property taxes (“PILOT”). The formula is established by the Public Service Commission based on the Water Utility's depreciated property value and a portion of the total assessed tax rate for 2019-2020. For 2021, that payment is estimated to decrease by $26,160, or 2.64%. An expenditure item in a like amount is included in the Water Utility's budget in 2021. Also included in 2021 is $16,400 in payments from other tax-exempt properties (Fox Cities Retirement Village, county housing units, Orphan Animal Rescue). The ERC Retirement Center and Labor Temple, properties previously under PILOT, are now on the tax roll. In addition, 2021 is the fifth year of a payment ($12,000) from the new Goodwill store based upon a formula to provide a tax equivalent for basic municipal services. Other Taxes The Room Tax is a 10% tax on all room night revenues ge nerated by hotels and motels located in the City. The hotels and motels collect the tax and forwards the funds to the City on a quarterly basis. Prior to 2016, the room tax in the City of Neenah was 5% on all room night revenues from hotels and motels. Effective 1/1/16, the room tax increased to 10%. Those funds are distributed as follows: 3% room tax is earmarked for the Fox Cities Convention and Visitor Bureau (CVB), 3% earmarked to fund the new exhibition center located in downtown Appleton, 2% room tax pledged to the Fox Cities Performing Arts Center (PAC) in downtown Appleton and 1% earmarked to fund future sports facilities within the Fox Valley region. The final 1% of the 10% is retained by the City. The City also retains 5% of the funds earmarked to the CVB for administration purposes. Due to the effects of COVID-19 on the travel and tourism industry, room tax collections will be down by an estimated 50% for 2020 and are expected to total $70,000 in 2021, for a budget increase of $20,000, or 22.22% State Revenue Sharing and Aid Programs State Shared Revenue is a combination of State sales and income taxes returned to the City based on a complex growth/per capita/tax burden formula. State Shared Revenue to the City has declined dramatically since 1983. As part of the 2011 State Budget, Shared Revenue was agai n dramatically reduced for 2012. After four years of payments remaining flat, the City received a 1% increase in 2019. For 2020, Shared Revenue is again expected to increase marginally by 1.07 %, with a total increase of $16,700. The Expenditure Restraint Payment (“ERP”) is a direct levy reduction payment program based on City expenditure restraint requirements. The ERP formula is designed to assist communities whose tax rates reflect the cost of providing a full range of municipal services. Recent State budgets have reduced funding for the program. Added to the fact that more municipalities are qualifying for the prog ram, the City’s payment has diminished in recent years. The City’s ERP payment decreased in 2018 by 2.33%, 4.16% in 2019 and 3.3% in 2020. For 2021 the City’s ERP payment is again expected to decrease by another 9.78%. The estimate decrease totals $50,190. The total of the combined State Revenue Sharing Programs of $2,039,630 which includes the Expenditure Restraint Payment. This compares to $3,013,800 received as recently as 2003 – a loss in actual dollars of $1 million over that 18 year period. Furthermore, this funding continues to be over 51% less than the 1983 State Shared Revenue payment of $4,285,700. In 1983, State Shared Revenue programs funded over 45% of the City of Neenah’s operating budget. State Shared Revenue programs are now projected to fund now under 8% of the City’s operating budget in 2021. Exempt Computer Aid is a State program created to replace “lost” property taxes due to the exemption of business owned computers as of January 1, 1999. Previous to this year, the annual amount was based upon the value of computer equipment reported by City manufacturing and commercial businesses to the Department of Revenue. As part of the recently passed state budget, payments fo r 2018 and 2019 will be based upon the 2017 payment increased by a CPI factor. For 2021 and beyond, the amount will remain flat at the 2019 amount of $150,800. Federal, State, Local Aids Includes highway maintenance aids received from the S tate Transportation Trust Fund (gasoline sales taxes and other automotive related fees) for street and highway maintenance. These aids are based on a prescribed cost reimbursement formula. From a historical perspective, as recently as 2009, the City received $1,253,920 in State Transportation Aids. As part of the 2011 State Budget, transportation aids declined substantially. In 2012, the reduction equaled a 9.6% decrease. After a small decrease in 2013, transportation aids rose 2.5% in 2014, only to decline an estimated $54,670 (4.88%) for 2015 and $24,880 (2.34%) for 2016. In 2017, aids increased $19,550 -36--37- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: Non-Tax Levy Revenues Submitted by: Michael Easker (1.88%) and $21,985 (2.08%) in 2019. Due to increased funding in the recent State budget, the City realized an increase for 2020 totaling $83,330, or 8.11%. For 2021, the state has indicated that funding will remain flat. Even with the 2020 increase, all told, since 2009 the City has seen a real dollar reduction in State Transportation Aids of $134,150, a still daunting 11.04% decrease over a 12–year period. Also included in this category are estimated Federal and State Mass Transit (bus subsidy) reimbursements and payments related to fire protection. New in 2020 was a state Video Services Provider Aid payment ($30,140) equal to 5% of the City’s Cable TV Franchise Fee Revenue. That payment is projected to increase $29,840 for 2021, almost double that of 2020. Per state mandate, the City then is expected to receive that much less in Cable TV Franchise Fees in 2020, leaving it as a net neutral revenue for the City. Special Financing Includes application of surplus resulting from resources being greater than expected and expenditures being less than planned permitting reappropriation of unused taxes. Over the past number of years, the City has been working to reduce its reliance on the use of general fund undesignated fund balance to finance ongoing operations. As recently as 2005, the City had budgeted the application of $550,000 of fund balance to balance the general fund budget. With the significant reductions in state aids and other revenues continuing, it has been necessary to maintain the use of reserves to balance recent budgets. The City’s goal for 2012 and beyond was to reduce, stabilize or eliminate the use of reserves to balance ongoing operating budgets. While the 2012 adopted budget did contemplate using $178,800 of reserves, specific concessions agreed to in Police and Fire union negotiations essentially eliminated the need to use these reserves for 2012. The 2013 budget included the use of $70,000 in reserves, while the 2014 budget completely eliminated the use of reserves to balance budgeted expenditures and revenues in the General Fund. The 2015 budget applied $66,850 of reserves, while the 2016 budget applied $170,600. The 2017 budget applied $181,870 of fund balance, with the 2018 budget using $150,000, $151,000 in 2019 and $200,000 in 2020. This plan contemplates using a maximum of $225,000 of General Fund reserves to balance the 2021 operating budget. Licenses and Permits Represents collections from liquor, pet, cigarette, electrical and other licenses and building, plumbing, heating, boat launching and other permits. Taken as a whole, license and permit budgeted revenue is expected to decrease by $25,200, or 8.05%. Health Inspection Fees After months of study, responsibility for the City’s he alth and sanitation related services were transferred to Winnebago County effective July 1, 2013. As such, fees for health and sanitation services have been removed from the City’s budget. The responsibility for Weights and Measures was transferred to the City’s Community Development and Assessment department in 2013. In 2015, fees were reduced by $10,000 to more accurately reflect the actual cost of providing the service. For 2021, fees are estimated to remain flat at $26,000. General Government Derived from a variety of miscellaneous services provided by administrative offices to private parties. Included are document sales, cable TV franchise fees, room tax fees, pl anning and zoning related fees, exempt property filing fees and other general revenues. Including the loss of 5% in cable TV franchise fees (see Federal, State and Local Aids above), the City will budget these revenue sources in 2021 at a $22,400, or 6.57%. Special Charges These revenues are directly related to Public Works operations. They represent those portions of costs of services that are of special benefit to individual properties or pr operty owners and billed accordingly (e.g. weed cutting and snow removal). Public Library Receipts from fines and rental fees. Winnebago County contributes funding for services provided to residents of the Towns of Vinland, Clayton, Menasha and Neenah based upon usage. Support from Calumet County reflects the use of the library by their residents. Overall, Library revenues are expected to increase by $14,190, or 1.51% in 2021, along with the use of $30,000 of Library operating carryforward funds. -37--38- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: Non-Tax Levy Revenues Submitted by: Michael Easker Public Safety - Police Department Receipts are from photocopies of records, damage recoveries, photo ID's as well as the sale of used police vehicles. Also included is reimbursement from the Neenah Joint School District for the Liaison Officer program, which is approximately 75% of the cost of the program. Government Services Charges for services provided by the City Finance, Legal and Human Resources and Safety departments. These services are charged to the Neenah Water, Sewer and St orm Water Utilities, Neenah-Menasha Fire Rescue and Menasha-Neenah Municipal Court. Total revenue posted to these accounts is anticipated to increase by $21,310, or 5.51%, in 2021. Public Works/Sanitation Receipts from charges to private parties for services perf ormed, occasional rental of equipment (e.g. tractor and driver) and purchase of materials from the City. Also included are receipts from charges for the occasional special residential garbage collection. The City has completed th e implementation plan to fully charge back to small commercial and certain multi-unit residential properties the cost of garbage collection. All metal, paper and corrugate recycling revenues are recorded in the Recycling Special Revenue Fund. Overall, budgeted revenue is expected to increase by $8,350 (5.35%) in 2021. Oak Hill Cemetery Burial service fees, sales of lots, reimbursement for the care of veterans' lots and interest earned from Perpetual Care Fund investments. Since 2013, revenue has been categorized to provide greater detail as to the source of revenue. 2021 is the sixth year funds are budgeted under Miscellaneous Revenue for net revenue generated from an agreement in which the City would provide serv ices to the adjoining St. Margaret Cemetery. For 2021, total cemetery revenues are anticipated to increase modestly by $2,000 (1.59%) from 2020 budgeted revenue. Investment Income Investment income is generated from delinquent tax payments, special assessments paid on the installment basis and from idle cash available for investment. For several years, the economic downturn and subsequent drop in interest rates had a dramatic effect on investment interest income. Beginning in 2015, the City began to experience small but improved yield opportunities. Investment income estimated for 2018 and 2019 reflected a significant increase in shorter terms rates over that period. Unfortun ately, the effects of COVID-19 on the financial markets have been a significant decrease in both short and long term rates. Taken as a whole, revenue for investment income in 2021 is budgeted to decrease by $96,500, or 16.36%. Fines and Forfeitures Collections for City ordinance violations and other misdemeanors covered by City Code and State Statute collected by Menasha-Neenah Municipal Court. Despite enhanced collection efforts, previous years were adversely affected by the economic downturn and a reduction in citations issued. Collections have begun to trend up in 2018, leading to increased fine revenue. Also includes false alarm fees from residential and commercial security systems. Based on current trends, the City is budgeting $2,000 (2.0%) less in revenue for 2021. Property Damage Recovery Series of revenue accounts to record the receipt of insurance reimbursements for damage to City property. Reimbursements This category includes the workers compensation insurance premium refund and employment practices liability insurance premium refund from Cities and Villages Mutu al Insurance Company (CVMIC). Also included is the anticipated annual dividend reflecting the City’s ownership stake in CVMIC and rebate revenue from the City’s P-Card purchasing program. Total Reimbursement revenue is expected to increase 10.77%, or $13,000, in 2021. -38--39- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: Non-Tax Levy Revenues Submitted by: Michael Easker Rental Revenue from the leasing and rental of real property or bu ilding space (e.g., Cecil Street garage, fire station bay, communication towers at the Police Department and recently purchased industrial park land from the Town of Neenah). Overall revenue in this category is expected to increase by $2,810, or 2.99%, in 2021. Sale of City Properties Casual sales of real estate, equipment and other property no longer used by the City. New in 2016 and beyond is the estimated sale value of all equipment disposed of by all city departments. Previously, some departments had applied those funds to reduce the overall cost and borrowing needs of new equipment. Given the uneven nature of revenue generated by the sale of assets, this category will experience significant swings in anticipated revenue on an annual basis. As such, overall revenue in this category is expected to total $52,520 in 2021, $89,480 more than the 2020 budget. Other Revenue Miscellaneous general government revenue including photocopy fees and other minor, unclassified revenue. Parks and Recreation Participant revenues from the various recreational programs , including rentals of park shelter facilities, fees for various adult and youth recreation programs, Riverside Play ers ticket sales, pool fees and recreation building revenue. While COVID-19 has had a major negative effe ct on 2020 revenue, the department is anticipating decreased but more normalized revenue stream in 2021. For all programs and rental s, the total estimated revenue, budget-to-budget, is decreasing about 2.26% ($13,610) for 2021. Interfund Transfers Interfund transfers are resources available to the Operating Budget from "other funds" for a variety of purposes. For example, the Housing Fund partially reimburses the General Fund for Community Development salaries incurred on housing programs. The Tax Incremental District Funds re imburse the General Fund for administrative costs and interest obligations for TIF Special Revenue Fund deficits, plus any other advances that have been made. The transfer from the Sewer Fund Maintenance and Overhead is reimbursement for costs incurred for engineering and administration for services provided to the Sanitary Sewer Utility in accordance with the fee structure adopted in 1991. Similarly, the transfer from the Storm Water Management Fund is reimbursement for costs incurred for engineering and administration for services provided to the Storm Water Utility in accordance with the fee structure adopted in 2003. The transfer from the Parking Fund is for the costs incurred by the Police and Public Works Departments and administration costs for services provided to the Parking Utility. The transfer from the Recycling Fund is for engineering and administrative costs incurred by the Public Works and other departments. The Industrial Development Fund transfer includes reimbursement for administrative costs incurred for economic development planning and area wide storm water management studies. Transfers for the Benefit Accrual Fund health insurance reserve to help offset the cost of employee health insurance coverage have been used in recent years. 2021 is the ninth year of the estimated transfer of the City of Neenah’s share of unspent 2020 budgeted funds from the operation of the Neenah-Menasha Fire Rescue. New for 2021 are transfers from two newly created Special Revenue Funds. The first would account for funds that the City anticipates will be generated from land sales in 2021 related to the City’s 2020 planned resale of land to a residential developer from whom the City purchased the land in 2020. The second is for new revenue currently categorized as miscellaneous that the City anticipates will be generated in 2021. Overall, fund transfers for 2021 are budgeted to increase by $616,380 (25.53%) from the 2020 budgeted amount. -39--40- CITY OF NEENAH 2021 OPERATING BUDGET REVENUE SUMMARY 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET ( 9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE Property Taxes 13,668,255 13,907,690 13,907,682 13,907,690 13,907,690 14,012,860 105,170 Payment in lieu 957,631 1,018,690 13,933 1,011,730 992,030 992,030 (26,660) Other Taxes 80,708 90,000 18,843 45,000 70,000 70,000 (20,000) State Revenues 2,354,105 2,352,060 1,011,340 2,352,060 2,319,110 2,319,110 (32,950) State & Federal Aids 1,473,697 1,574,950 1,115,693 2,024,510 1,535,180 1,535,180 (39,770) Winnebago County 0 0 3,903 3,910 0 0 0 License Revenue 62,305 67,450 38,422 44,700 67,300 67,300 (150) Permits Revenue 241,660 245,750 219,852 246,900 220,700 220,700 (25,050) Weights & Measures Fees 25,565 26,000 25,520 26,000 26,000 26,000 0 General Gov't Revenues 356,103 340,700 162,632 318,250 318,300 318,300 (22,400) Special Charges 9,435 11,000 11,240 11,250 11,000 11,000 0 Public Library 890,937 900,630 448,050 859,860 924,820 924,820 24,190 Police Revenue 208,609 218,000 78,330 202,000 223,000 223,000 5,000 General Gov't Services 369,860 386,930 291,092 385,930 408,240 408,240 21,310 Public Works 160,765 117,600 124,820 139,110 125,950 125,950 8,350 Oak Hill Cemetery Revenue 110,675 128,000 79,206 94,440 128,000 128,000 0 Investment Income 771,665 590,000 320,036 577,270 493,500 493,500 (96,500) Fines & Forfeitures 94,586 100,000 53,294 75,800 98,000 98,000 (2,000) Property Damage Recovery 12,739 15,000 21,694 24,000 5,000 5,000 (10,000) Reimbursements 154,893 120,700 45,473 123,950 133,700 133,700 13,000 Lease/Rental Revenue 89,612 94,080 75,068 94,220 96,890 96,890 2,810 Sale of City Properties 94,694 142,000 43,283 51,800 52,520 52,520 (89,480) Other Revenue 1,593 (1,800) 666 2,080 2,450 2,450 4,250 Community Fest 16,105 17,450 13,000 13,000 18,450 18,450 1,000 General Receipts (13,338) (14,240) (5,401) ( 6,680) (13,690) (13,690) 550 Adult Program Revenue 12,483 3,170 2,608 2,620 3,250 3,250 80 Contracted Progrm Revenue 35,085 43,650 16,570 18,290 46,300 46,300 2,650 Municipal Pool Revenue 214,424 216,420 84,742 87,670 220,750 220,750 4,330 Independent Programs 28,349 0 0 0 0 0 0 Youth Program Revenue 135,705 177,100 119,012 131,680 155,180 155,180 (21,920) Other Park & Rec Revenue 1,481 1,450 460 470 1,450 1,450 0 Riverside Players 31,945 38,300 477 480 38,300 38,300 0 Parks Revenue 116,106 117,830 74,433 82,140 117,530 117,530 (300) Fund Transfers 2,555,860 2,414,060 1,767,465 2,354,870 2,566,440 3,030,440 616,380 TOTAL REVENUES BEFORE APPLICATION OF FUND BALANCE 25,324,297 25,460,620 20,183,438 25,307,000 25,313,340 25,882,510 421,890 APPLICATION OF FUND BALANCE 0 339,036 0 339,036 0 255,000 (84,036) TOTAL REVENUES 25,324,297 25,799,656 20,183,438 25,646 ,036 25,313,340 26,137,510 337,854 Percent Budget Change 1.31% -40--41- CITY OF NEENAH 2021 OPERATING BUDGET REVENUE DETAIL 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE PROPERTY TAXES Property Taxes 13,668,255 13,907,690 13,907,682 13,907,690 13,907,690 14,012,860 PROPERTY TAXES 13,668,255 13,907,690 13, 907,682 13,907,690 13,907, 690 14,012,860 105,170 PAYMENTS IN LIEU OF TAXES Water Utility 935,728 989,790 0 989, 790 963,630 963,630 Fox-City Ret Village Home 0 6,000 0 0 6,000 6,000 Winnebago County Housing 9,118 10,000 2,000 10,000 10,000 10,000 Orphan Animal Rescue 400 400 400 400 400 400 Goodwill 12,385 12,500 11,533 11,540 12,000 12,000 PAYMENTS IN LIEU OF TAXES 957, 631 1,018,690 13,933 1,011,730 992,030 992,030 (26,660) OTHER TAXES Hotel Room Tax Direct 80,708 90,000 18,843 45,000 70,000 70,000 OTHER TAXES 80,708 90,000 18,843 45,000 70,000 70,000 (20,000) STATE SHARED REVENUES State Shared Revenue 1,580,008 1,577,290 236,592 1, 577,290 1,576,660 1,576,660 Expend Restraint Program 530,664 513,160 513,153 513,160 462,970 462,970 Computer Exempt Credit 150,575 150,580 150,575 150,580 150,580 150,580 Per Prop Exempt Credit 92,858 80,890 80,889 80,890 68,920 68,920 Video Serv Provider Aid 0 30,140 30,131 30,140 59,980 59,980 STATE SHARED REVENUES 2,354,105 2,352,060 1,011,340 2,352,060 2,319,110 2,319,110 (32,950) STATE & FEDERAL AIDS Mass Transit Subsidy 343,380 359,820 161,923 359,820 341,570 341,570 Highway Maintenance Aids 1,035,624 1,120,130 839,007 1, 120,130 1,093,610 1,093,610 Fire Protect Ins Prem Ref 94,693 95,000 97,598 97,600 100,000 100,000 COVID-WEC Elections 0 0 17,165 17,170 0 0 COVID-CARES Act R2R 0 0 0 429,790 0 0 STATE & FEDERAL AIDS 1,473,697 1,574,950 1,115,693 2,024,510 1,535,180 1,535,180 (39,770) WINNEBAGO COUNTY Ag. Use Conversion Charge 0 0 3,903 3,910 0 0 WINNEBAGO COUNTY 0 0 3,903 3,910 0 0 0 LICENSE REVENUE Liquor and Bev License 22,508 25,000 8,383 8,390 25,000 25,000 Operator License 15,995 15,000 10,185 11,500 15,000 15,000 Cigarette License 2,400 2,500 2,300 2,300 2,500 2,500 Pet License 10,817 13,500 7,162 12,000 13,500 13,500 Amusement Device License 9,400 10,000 9,025 9,030 10,000 10,000 Rooming House License 50 100 50 150 150 150 Honey Bee License 25 50 25 30 50 50 Tourist House License - 100 100 100 100 100 Miscellaneous License 1,110 1,200 1,192 1,200 1,000 1,000 LICENSE REVENUE 62,305 67,450 38,422 44,700 67,300 67,300 (150) PERMITS REVENUE Building Permits 109,149 120,000 101, 192 120,000 110,000 110,000 Electrical Permits 40,426 35,000 34,569 35,000 30,000 30,000 Plumbing Permits 33,290 35,000 29,695 35,000 30,000 30,000 Parking Lot Const. Permit 800 500 600 600 500 500 Heating Permits 39,275 35,000 36,356 36,360 30,000 30,000 Home Occupation Permits 05 0 0 0 0 0 Dance Permit 150 150 150 150 150 150 Street Use Permit 675 1,000 175 500 1,000 1,000 Parking Lot Const Permits 0000 00 Fuel Storage Tank 0000 00 Sprinkler Permits 550 1,000 1,735 1,740 1,000 1,000 Fire Pit Permit 16,260 16,500 14,520 16,000 16,500 16,500 Hotel & Motel Permits 120 150 120 150 150 150 All Other Permits 965 1,400 740 1,400 1,400 1,400 PERMITS REVENUE 241,660 245,750 219,852 246,900 220,700 220,700 (25,050) -41--42- CITY OF NEENAH 2021 OPERATING BUDGET REVENUE DETAIL 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE WEIGHTS AND MEASURES FEES License Fees 25,565 26,000 25,520 26,000 26,000 26,000 WEIGHTS AND MEASURES FEES 25,565 26,000 25,520 26,000 26,000 26,000 0 GENERAL GOVERNMENT REVENUES Voter Registration Cards 2000 00 Special Use Fees 800 500 1,600 1,600 800 800 Board of Appeals 0 250 750 750 250 250 Rezoning Deposits 1,600 1,000 500 500 1,200 1,200 Publication Fees 1,295 1,500 1,121 1,500 1,500 1,500 Real Property Status Fees 24,010 25,000 19,228 25,000 25,000 25,000 Cable TV Franchise Fee 304,886 289,800 123,048 270,000 270,000 270,000 Com Devel Document Sales 1,125 500 385 390 400 400 Site Plan Review Fee 1,150 2,500 850 850 1,500 1,500 Plat Review Fees/Annex 5,835 2,500 900 900 1,200 1,200 Project Plan Review Fees 0 600 600 600 300 300 Comp Plan/Map Amend 400 800 0 400 400 400 Property Record Maint Fee 12,000 12,000 9,900 12,000 12,000 12,000 Code Enforce Reinspect 2,875 3,000 3,175 3,180 3,000 3,000 Exempt Prop Filing Fees 125 750 575 580 750 750 GENERAL GOV'T REVENUES 356,103 340,700 162,632 318,250 318,300 318,300 (22,400) SPECIAL CHARGES Snow Removal Charges 2,205 2,000 3,465 3,470 3,000 3,000 Weed Cutting Charges 7,230 9,000 7,775 7,780 8,000 8,000 SPECIAL CHARGES 9, 435 11,000 11,240 11,250 11,000 11,000 0 PUBLIC LIBRARY Library Receipts 29,490 26,000 5,159 8,000 15,000 15,000 Coffee Sales 1,308 1,600 272 280 1,000 1,000 Bottled Beverages/Snacks 4,327 3,800 598 600 3,000 3,000 Copier/Printer Fees 15,446 15,000 4,710 6,000 10,000 10,000 Lost/Damaged Materials 9,162 6,500 866 1,000 5,000 5,000 Sale of Library Property 8 04 45 0 0 0 P-Card Rebate 8,560 6,300 2,933 4,500 6,300 6,300 Winnebago County 796,955 815,550 409,924 815,550 856,640 856,640 Calumet County 19,768 21,050 21,045 21,050 23,300 23,300 Fond Du Lac County 1,757 1,380 1,371 1,380 1,590 1,590 Waushara County 659 750 749 750 970 970 Green Lake County 155 100 97 100 20 20 Collection Fee Charges 3,342 2,600 284 600 2,000 2,000 PUBLIC LIBRARY 890,937 900,630 448,052 859,860 924,820 924,820 24,190 PUBLIC SAFETY REVENUE Police Sundry Revenues 783 1,000 29 500 1,000 1,000 Photo ID's 1,500 2,000 1,020 1,500 2,000 2,000 Sch Dist Liaison Program 206,326 215,000 77,280 200,000 220,000 220,000 PUBLIC SAFETY REVENUE 208,609 218,000 78,329 202,000 223,000 223,000 5,000 GENERAL GOV'T SERVICES Utility Billing/Finance 177,300 185,010 138,758 185,010 198,840 198,840 Water Utility/Finance Ser 61,520 63,780 47,835 63,780 65,890 65,890 Water Utility/HR & Safety 19,500 20,000 15,000 20,000 20,500 20,500 Water Utility/Legal &Adm. 28,140 28,850 21,638 28,850 29,570 29,570 Joint Fire/Finance Ser 24,400 25,100 18,825 25,100 25,750 25,750 Joint Fire/HR & Safety 51,500 56,600 42,450 56,600 60,000 60,000 Joint Fire/Fiber Lease 4,010 4,010 3,007 3,010 4,000 4,000 Muni Ct Bldg use/Menasha 3,490 3,580 3,580 3,580 3,690 3,690 GENERAL GOV'T SERVICES 369,860 386,930 291,093 385,930 408,240 408,240 21,310 -42--43- CITY OF NEENAH 2021 OPERATING BUDGET REVENUE DETAIL 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE STREET & HIGHWAY REVENUE Misc Equipment Rental 966 500 2,494 2,500 1,000 1,000 Misc Service Revenue 6,380 6,000 19,223 20,000 7,000 7,000 Other S & H Receipts 620 400 1,115 1,200 500 500 Recoveries fm Damaged Prp 22,525 10,000 7,031 7,040 10,000 10,000 Sale of City Materials 54 50 0 50 50 50 Street Excavation Charges 65,088 35,000 42,494 42,500 40,000 40,000 Restitution 0 50 0 0 0 0 Special Garbage Collectn 1,786 2,000 2,814 2,820 2,000 2,000 Commercial Dumpsters 62,751 63,000 49,649 63,000 65,000 65,000 Additional Cart Fee 595 600 0 0 400 400 STREET & HIGHWAY REVENUE 160, 765 117,600 124,820 139,110 125,950 125,950 8,350 OAK HILL CEMETERY REVENUE Cemetery Misc. Revenue 9,250 19,000 9,200 14,800 19,000 19,000 Lot Sale Revenue 25,883 34,000 29,490 29,490 34,000 34,000 Transfer fm Perp Care-Int 19,577 18,000 7,061 14,120 18,000 18,000 Grave Openings 45,475 46,000 27,525 27,530 46,000 46,000 Foundation/Marker Charges 10,490 11,000 5,930 8,500 11,000 11,000 OAK HILL CEMETERY REVENUE 110,675 128,000 79,206 94,440 128,000 128,000 0 INTEREST INCOME Interest on Investments 587,053 525,000 251, 823 375,000 425,000 425,000 Interest on Taxes 32,774 35,000 46,769 46,770 42,500 42,500 Interest on Market Apprec 130,403 0 0 130,000 0 0 Interest Revl Fund Assmts 21,538 25,000 21,445 25,000 25,000 25,000 Personal Property I (103) 5,000 0 500 1,000 1,000 INTEREST INCOME 771,665 590, 000 320,037 577,270 493,500 493,500 (96,500) FINES & FORFEITURES Neenah Court Fines 10,354 7,000 3,472 5,500 7,000 7,000 Municipal Courts Fines 83,482 92,000 49,647 70,000 90,000 90,000 False Alarms 750 1,000 175 300 1,000 1,000 FINE & FORFEITURES 94,586 100, 000 53,294 75,800 98,000 98,000 (2,000) PROPERTY DAMAGE RECOVERY City Hall 0 10,000 0 0 0 0 Police 12,739 0 21,694 24,000 0 0 Public Works 0 5,000 0 0 5,000 5,000 PROPERTY DAMAGE RECOVERY 12,739 15,000 21,694 24,000 5,000 5,000 (10,000) REIMBURSEMENTS Workers Compensation 81,766 60,000 0 60,000 70,000 70,000 Emp Practices Liab Ins. 2,442 2,500 2,268 2,270 2,500 2,500 Local Governments 1,200 1,200 1,200 1,200 1,200 1,200 CVMIC Liability Dividend 22,000 22,000 25,475 25,480 25,000 25,000 P-Card Rebate 47,485 35,000 16,530 35,000 35,000 35,000 REIMBURSEMENTS 154,893 120,700 45,473 123,950 133,700 133,700 13,000 LEASE/RENTAL REVENUE Adm Bld Water Utility 10,270 10,580 7,935 10,580 10,890 10,890 City Garage Rentals 6,864 6,900 5,428 6,900 6,900 6,900 Communication Tower Rent 70,248 75,000 59,965 75,000 77,500 77,500 Dumpster Rental Agreement 2,230 1,600 1,740 1,740 1,600 1,600 LEASE/RENTAL REVENUE 89,612 94,080 75,068 94,220 96,890 96,890 2,810 -43--44- CITY OF NEENAH 2021 OPERATING BUDGET REVENUE DETAIL 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE SALE OF CITY PROPERTIES Police 51,863 70,000 40,499 41,000 20,000 20,000 Public Works 22,796 70,000 2,000 10,000 30,000 30,000 Park & Rec. 19,510 2,000 0 0 0 0 Comm. Dev. 225 0 784 800 0 0 Misc Sales of City Prop 300 0 0 0 2,520 2,520 SALE OF CITY PROPERTIES 94,694 142,000 43,283 51,800 52,520 52,520 (89,480) OTHER REVENUE Commercial Dumpsters 363 400 31 40 400 400 Miscellaneous Revenue 1,209 2,000 618 2,000 2,000 2,000 Special Reserves & Escrow 0 (4,250) 0 0 0 0 Sales Tax 21 50 17 40 50 50 OTHER REVENUE 1,593 (1,800) 666 2,080 2,450 2,450 4,250 OTHER SPEC EVENTS-COMMUNITYFEST Vender Fees 5,105 4,950 0 0 4,950 4,950 Contributions 11,000 12,500 13,000 13,000 13,500 13,500 OTHER SPEC EVENTS-COM. FEST 16,105 17,450 13,000 13,000 18,450 18,450 1,000 GENERAL RECEIPTS-PARKS/REC Sun Shine Program 112 250 499 500 300 300 Work Permits 1,450 1,000 390 500 1,000 1,000 Work Permit State Payment (1,605) (1,080) (743) (750) (1,080) (1,080) Sales Tax Collections (14,086) (15,000) (5,582) (7,000) (14,500) (14,500) Sales Tax 80 90 35 70 90 90 WPRA Ticket Money Collect 12,151 13,000 0 0 12,500 12,500 WPRA Ticket Money Payment (11,440) (12,500) 0 0 (12,000) (12,000) GENERAL RECEIPTS-PARKS/REC (13, 338) (14,240) (5,401) (6,680) (13,690) (13,690) 550 ADULT PROGRAM REVENUE Kickball 0 800 0 0 0 0 Open Gym 600 800 883 890 800 800 Volleyball-Summr Team Fee 370 720 0 0 720 720 Tennis Instruction 936 850 1,725 1,730 770 770 Pickleball 0 0 0 0 960 960 ADULT PROGRAM REVENUE 1,906 3,170 2,608 2,620 3,250 3,250 80 CONTRACTED PROGRAM REVENUE Golf-Youth 1,380 400 0 0 0 0 Nature 865 1,070 (40) (40) 0 0 Fitness 9,185 10,000 4,402 4,540 10,000 10,000 Drama 2,980 4,000 1,615 1,620 0 0 Golf-Adult 400 1,380 0 0 0 0 Sports Clinics 27,117 26,800 1,209 2,350 26,800 26,800 Contracted Youth Programs 0 0 9,829 9,820 9,500 9,500 CONTRACTED PROGRAM REVENUE 41,927 43,650 17,015 18,290 46,300 46,300 2,650 POOL & REC BLDG REVENUE Taxable Concessions 45,460 44,600 22,137 25,000 44,600 44,600 Pool-Daily Receipts 68,981 66,000 45,851 45,860 68,000 68,000 Pool-Season Pass Receipts 46,770 52,900 80 80 53,000 53,000 Swim Lessons Receipts 53,050 52,770 16,674 16,680 55,000 55,000 Locker Rental 163 150 0 50 150 150 POOL & REC BLDG REVENUE 214,424 216,420 84,742 87,670 220,750 220,750 4,330 -44--45- CITY OF NEENAH 2021 OPERATING BUDGET REVENUE DETAIL 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE YOUTH PROGRAM REVENUE Archery 1,560 1,720 1,298 1,300 1,520 1,520 Baseball 1,511 1,720 0 000 Crafts 1,921 2,000 336 340 1,000 1,000 Operation Recreation 100,674 111,720 81,896 85,580 106,000 106,000 Adventure 3,750 4,200 2,638 2,700 3,780 3,780 Filthy Fun Kids Run 10,212 7,380 1,440 1,900 6,500 6,500 Special Events 11,680 11,330 13,841 14,000 3,000 3,000 Soccer Instruction 1,528 1,720 0 0 0 0 Tennis 10,686 10,630 6,815 6,820 10,630 10,630 Tennis-Accelerated 1,330 1,520 1,960 2,000 1,700 1,700 Tot Lot 1,980 2,160 1,343 1,350 1,900 1,900 TOT Sports 2,201 2,200 7,344 7,350 2,000 2,000 Children's Playtime 18,258 18,200 (2,683) 6,000 15,000 15,000 Start Smart 498 600 690 690 500 500 Sport Explorers 0 0 1,650 1,650 1,650 1,650 YOUTH PROGRAM REV 167,789 177,100 118,568 131,680 155,180 155,180 (21,920) OTHER PARKS & REC REVENUE Doty Cabin 417 300 0 0 300 300 Ice-Rink Taxable Concess 44 150 48 50 150 150 Community Band 1,020 1,000 413 420 1,000 1,000 OTHER PARKS & REC REVENUE 1,481 1,450 461 470 1,450 1,450 0 RIVERSIDE PLAYERS Riverside Tickets 28,175 34,400 477 480 34,400 34,400 Other Revenues 1,295 1,500 0 0 1,500 1,500 Taxable Concessions 2,475 2,400 0 0 2,400 2,400 RIVERSIDE PLAYERS 31,945 38,300 477 480 38,300 38,300 0 PARKS REVENUE Rentals - Picnic Kits 0 0 12 20 0 0 Rentals - Shattuck 257 500 260 260 500 500 Facility Leases 17,015 18,000 3,500 5,000 18,000 18,000 Facility User Fees 2,100 1,500 1,910 1,910 1,500 1,500 Rentals - Green Park 480 650 150 150 650 650 Rentals - Memorial Park 6,863 6,350 2,710 3,500 6,350 6,350 Rentals - Gazebo 745 700 613 620 700 700 Rentals - Riverside Park 3,533 4,000 3,052 3,060 4,000 4,000 Rentals - Washington Park 8,535 7,000 3,460 4,500 7,000 7,000 Rentals -Whiting Boathse 26,204 26,000 15,843 20,000 26,000 26,000 Rentals - Southview Park 25 30 100 100 30 30 Rentals -Memorial Pk Open 270 300 95 140 300 300 Rental-Shattuck BoatStall 10,805 10,500 8,605 8,610 10,500 10,500 Rentals - Doty Park 1,432 1,400 200 200 1,400 1,400 Rentals - Miller Park 0 0 15 20 0 0 Rental - Great Northern 490 400 25 30 400 400 Rentals - Douglas Park 10 0 0 0 0 0 Rentals-Memorial LG Room 11,298 10,500 5,955 5,960 10,500 10,500 Rental-Memorial SM Room 1,095 1,300 735 740 1,000 1,000 Boat Launch User Fees 24,430 27,000 26,118 26,120 27,000 27,000 Boat Wash Fees 519 1,700 1,076 1,200 1,700 1,700 PARKS REVENUE 116, 106 117,830 74,434 82,140 117,530 117,530 (300) -45--46- CITY OF NEENAH 2021 OPERATING BUDGET REVENUE DETAIL 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE FUND TRANSFERS Benefit Accrual Fund 100,000 165,000 123,750 165,000 165,000 265,000 Misc. Special Revenue Fund 0 0 0 0 0 254,000 Equipment Replacement Fd 156,631 0 0 0 0 0 Information Systems 120,000 25,000 18,750 25,000 160,000 160,000 Parking Fund 128,870 132,740 99,555 132,740 136,720 136,720 Sewer Fd Maintenance 315,680 325,150 243,863 325,150 334,900 334,900 Sewer Fd Admin 549,260 565,740 424,305 565,740 582,710 582,710 Storm Water Management 426,630 439,430 329,573 439,430 452,610 452,610 Cemetery Perp Care 5,000 5,000 3,750 5,000 5,000 5,000 Dial-A-Ride 5,000 5,000 3,750 5,000 5,000 5,000 Clock Tower Rev Trust 25 0 0 0 0 0 Transfer from Compost 0 0 0 0 5,000 5,000 Clock Tower Maint 37 0 0 0 0 0 Industrial Devel Fund 5,000 5,000 3,750 5,000 5,000 5,000 TIF #11 40,000 40,000 30,000 40,000 40,000 40,000 TIF #11 Interest 342 1,500 0 500 1,000 1,000 TIF #5 Administrative Chg 80,000 80,000 60,000 80,000 80,000 80,000 TIF #6 Administrative Chg 60,000 60,000 45,000 60,000 60,000 60,000 TIF #6 Interest Charges 4,127 5,000 0 0 0 0 Transfer From TIF # 7 120,000 120,000 90,000 120,000 120,000 120,000 TIF #8 Administrative Chg 120,000 120,000 90,000 120,000 120,000 120,000 TIF #8 Interest 64,852 60,000 19,921 40,000 45,000 45,000 TIF #9 Administrative Chg 40,000 80,000 60,000 80,000 80,000 80,000 TIF # 10 40,000 40,000 30,000 40,000 40,000 40,000 TIF #10 Interest 515 5,000 0 0 1,000 1,000 Recycling Fund 25,000 25,000 18,750 25,000 30,000 30,000 Small Business Loan Fd 0 5,000 0 0 5,000 5,000 Housing Fund 35,000 35,000 26,250 35,000 35,000 35,000 CDBG Funds 21,237 25,000 26,225 25,000 25,000 25,000 Preparedness Grant 0 10,000 10,000 10,000 0 10,000 Joint Municipal Court 4,555 4,500 972 2,000 2,500 2,500 Developer Land Sales Fund 0000 0 100,000 Neenah Menasha Fire Rescu 88,099 30,000 9,301 9,310 30,000 30,000 FUND TRANSFERS 2,555, 860 2,414,060 1,767,465 2,354,870 2,566,440 3,030,440 616,380 TOTAL REVENUES BEFORE APPLICATION OF FUND BALANCE 25,324,297 25,460,620 20,183,444 25,307,000 25,313,340 25,882,510 421,890 UNASSIGNED FUND BALANCE 0 200,000 0 200,000 0 225,000 ASSIGNED FUND BALANCE 0 99,036 0 99,036 0 0 LIBRARY FUND BALANCE 0 40,000 0 40,000 0 30,000 APPLICATION OF FUND BALANCE 0 339,036 0 339,036 0 255,000 (84,036) TOTAL REVENUES 25, 324,297 25,799,656 20,183,444 25,646,036 25,313,340 26,137,510 337,854 Percent Budget Change 1.31% -46--47- C:\Users\DCALAB~1\AppData\Local\Temp\notes5D3EFE\Fees Schedule.docx Page 1 of 13 FEES FOR SERVICES SCHEDULE Res. No. 7185 adopted April 5, 2006 effective with the new Code of Ordinances of the City of Neenah, May 1, 2006. This document contains updated fee information through July 17, 2019 Resolution No. 2019-17: FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE GENERAL FEES Notary Service No Charge §137.01(9) Res. No. 7170 Copies/Open Records Requests 25¢ 1st page 15¢ Add’l pages §19.35(3) §19.35(3) Res. No. 7170 Res. No. 7170 Tapes/Other Media Actual Cost Materials/Reproduction §19.35(3)(a) Res. No. 7170 Maps Actual Cost of Reproduction §19.35(3)(a) Res. No. 7170 Mail & Shipping of Records Request Prepayment of Records Request Actual Cost of Mailing Cost of reproduction Only if total charge exceeds $5 §19.35(3)(d) §19.35(3)(f) Res. No. 7170 Res. No. 7170 Cost to Locate Records $25.00/hr If locate cost exceeds $50 §19.35(3)(c) Res. No. 7170 CLERK LICENSES Liquor Class A Malt $200 Annual – expires 6/30 (pro-rated) §125.25(4) Ord. No. 1234 Class A Liquor $400 Annual – expires 6/30 (pro-rated) §125.51(2)(d) Ord. No. 1234 Class B Malt $100 Annual – expires 6/30 (pro-rated) §125.26(4) Ord. No. 1234 Class B Liquor $350 Annual – expires 6/30 (pro-rated) §125.51(3)(e) Ord. No. 1234 Reserve Class B $10,000 One time Initial fee (plus annual Class B fee) §125.51(3)(e)(2) Ord. No. 1234 Class B (wine only) Winery $350 Annual – expires 6/30 (pro-rated) §125.51 Res. No. 2015-34 Class C Wine $100 Annual – expires 6/30 (pro-rated) §125.51 Ord. No. 1234 Provisional Class B $15 One time fee §125.185(3) Ord No. 1234 Temp Class B (Picnic) $10 Per event §125.51(10) Ord. No. 1234 Temporary Extension of Licensed Premise Publication Fee-renewal $10 $22 Per Day Annual due 4/15 §125.10 §125.04(3)(g) Ord. No. 2019-15 Code Sec. 4-106 Res. No. 2019-15 ----------------- Publication Fee-new app $65 Initial – due upon application §125.04(3)(g) Res. No. 7309 Change of Agent $10 Due upon application §125.04(6)(b) ----------------- Late Fee – April 15 filing deadline for renewals expiring 6/30 $50 Per Year Res. No. 2019-17 Code Sec. 4-65(m) Late Fee – beginning June 15 filing deadline for renewals expiring 6/30 $20 Per Day Res. No. 2019-17 Code Sec. 4-65(f) Beverage Operator $60 Two year license – expires 6/30 Includes fee for picture §125.17(1) Ord. No. 1234 Ord. No. 1345 increase to $60 effective 1/1/2007 Duplicate Beverage Operator $10 Per license §125.17 ----------------- Temporary Beverage Operator $10 Per event §125.17(4) Ord. No. 1234 Provisional Beverage Operator $15 Per license §125.185 Ord. No. 1234 Misc. Licenses Cigarette $100 Annual – expires 6/30 §134.65(2)(b) Ord. No. 1234 Amusement Device $40/machine Annual – expires 6/30 Code §4-172 Res. No. 2013-37 Dance Hall $25 Annual – expires 6/30 §59.56(12)(b) Ord. No. 858 -47--48- Page 2 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Pawnbrokers License $210 Annual – expires 12/31 §134.71 Code Section 4-64 Res. No. 7238 Secondhand Article Dealers $80.00 Annual – expires 12/31 §134.71 Code Sec. 4-64 Res No 7238 Secondhand Jeweler Dealers $80.00 Annual – expires 12/31 §134.71 Code Sec. 4-64 Res No 7238 Taxi Cab 1st Taxi each add’l $50 yearly fee $0 No fee, Report Vehicle by VIN Annual – expires 6/30 Annual – expires 6/30 §349.24 §349.24 Ord. No. 1223 / Res. 2019-09 Ord. No. 1223 / Res 2019-09 Escort License or Registration $500 Annual – expires 6/30 Code Sec. 4-65 Ord. No. 2014-9 Res. No. 2014-10 Escort Service Licenses $500 Annual – expires 6/30 Ord. No. 2014-9 Res. No. 2014-10 PERMITS Blasting No Charge Per Project Code Sec. 11-119 Carnival/Circus $25 Per day Ord. No. 369 Christmas Tree Lot $25 Annual – Expires 12/26 Ord. No. 858 Fireworks Stand $25 Annual – Expires 7/5 Ord. No. 963 Open Burning $15 Annual – exp 12/31 Ord. No. 1247 Street Use Permits $75 except the fee for school sponsored events shall be $0 Per event – plus costs per code Ord. No. 858 Res. No. 7353 Res. No. 2011-7 Res. No. 2011-25 Sec. 14-129(e) & (f) Solicitor Permit – New $25 1st Year – Expires 12/31 §59.55 Ord. No. 858 Solicitor Permit - renewal $15 Annually – Expires 12/31 §59.55 Ord. No. 858 Mobile Food Vendor $100 Per Mobile Food Vendor vehicle or cart Sec. 4-353(a) BID Surcharge $50 Per Mobile Food Vendor or Transient Merchant located in the BID District Sec. 4-64 & 4-353(a) Wrestling/Boxing $50 per wrestling event plus cost for providing two supervisors, who shall have police authority for the wrestling match. Estimated cost $50- 100 per hour per officer. Event §444.02 Ord. No. 980 Vol IV Res. No. 7309 MISC. FEES Voter Registration Certificate $5 Ord. No. 858 Voter Registration Certificate $2 Seniors – over age 65 Ord. No. 858 Voter Registration List $25.00 plus $5 per 1,000 voters Includes Voter History §6.36(6) Set by State Elections Board Res. No. 7242 INFORMATION SYSTEMS ASSESSMENT DEPT: -48--49- Page 3 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Reports (Hard Copies) Street Listing $35.00 Commercial Listing $35.00 Personal Property Labels $25.00 Alpha Property Listing By Owner $35.00 Alpha Property Listing By Street Name $35.00 Both Property Listings $60.00 Assessment Workbook $100.00 Both Property Listing and Workbook $150.00 Vacant Land Listing $20.00 Multi-Unit Listing 2 Units & Up $35.00 4 Units & Up $20.00 Files (emailed) Assessment Roll $50.00 Assessment Roll Legal Description Tax Roll Zoning Mailing Addresses $30.00 Personal Property Labels $25.00 FINANCE: Tax Roll $50.00 COMMUNITY DEVELOPMENT WEIGHTS AND MEASURES Annual Permit Processing Fee $25 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Scales 0 to 30 lbs. $30 (per unit) Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Scales 31 to 1000 lbs $40 (per unit) Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Weight Sets $10 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Follow-up Inspection Fee (1st) $100 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Follow-up Inspection Fee (2nd) $200 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Penalty Nonregistered Device Fee x 2 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Timing Devices $10 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Meters (Taxi) $50 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 -49--50- Page 4 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Res. No. 2012-35 Electric Pill Counters $10 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Gas Pumps (Retail) $40 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 HS Pumps (Diesel) $55 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Vehicle Tank/Bulk Plant Meter $100 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Linear (Fabric, Wire, Rope Meters) $10 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Farmer’s Market Annual Fee (includes 7 or more devices) $150 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Scanners 1 to 3 scanners (total) 4 or more (total) $75 $130 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Aluminum Can Recycle Machine $100 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Late Payment Fee $100 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Misc. Specialized Devices $50/Hour Annual § 98.04§ATCP 92.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 PLUMBING Plumbing Code New Plumbing: 1 & 2 Family $50 + $0.03 sq ft all areas If no square footage available – base on fixture count: $8 per fixture (Minimum $30) Ch. 21, Art. V Res. No. 2017-04 New Plumbing: Multi-family $50 + $0.05 sq ft all areas If no square footage available – base on fixture count: $8 per fixture (Minimum $30) Ch. 21, Art. V Res. No. 2017-04 New Plumbing: Commercial/Industrial $50 + $0.08 per sq ft for first 5,000 sq ft and $0.02 per sq ft over 5,000 sq ft If no square footage available – base on fixture count: $8 per fixture (Minimum $50) Ch. 21, Art. V Res. No. 2017-04 New/replacement Sanitary Sewer, Strom Sewer, or Water Services Lateral: Residential New: $100 Replacement: $50 Ch. 21, Art. V Res. No. 2017-04 New/replacement Sanitary Sewer, Strom Sewer, or Water Services Lateral: Commercial Commercial: $50 + $10 per inch diameter Ch. 21, Art. V Res. No. 2017-04 Repair of Building Drain, Sanitary Sewer Lateral, Storm Sewer Lateral or Water Service $25 Ch. 21, Art. V Res. No. 2011-17 Repipe Basement $25 Ch. 21, Art. V Res. No. 2011-17 Cap Sewer $25 Ch. 21, Art. V Res. No. 2011-17 Well License Renewal $30 Ch. 21, Art. V -50--51- Page 5 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Res. No. 2017-04 Replacement Water Heater $30 Minimum permit fee $30 or $8 per fixture if water Heater is included as part of the plumbing project Ch. 21, Art. V Res. No. 2017-04 ELECTRICAL Electrical Code New Electrical: 1 &2 Family and additions $50 + $0.03 sq ft all areas If no square footage available: $$30 for all work between $1 and $300 in cost $30 + $5/$100 for all work between $301 - $1,000 in cost $65 + $12/$1,000 for all work between $1001 - $10,000 in cost $173 + $3/$1,000 for all work between $10,001 - $100,000 in cost $443 + $1/$1,000 for all work over $100,000 in cost Ch. 21, Art. III Res. No. 2017-04 New Electrical: Multi-family and additions $50 + $0.05 sq ft all areas If no square footage available: $$30 for all work between $1 and $300 in cost $30 + $5/$100 for all work between $301 - $1,000 in cost $65 + $12/$1,000 for all work between $1001 - $10,000 in cost $173 + $3/$1,000 for all work between $10,001 - $100,000 in cost $443 + $1/$1,000 for all work over $100,000 in cost Ch. 21, Art. III Res. No. 2017-04 New Electrical: Commercial/Industrial and additions $50 + $0.08 per sq ft for first 5,000 sq ft and $0.02 per sq ft over 5,000 sq ft If no square footage available: $$30 for all work between $1 and $300 in cost $30 + $5/$100 for all work between $301 - $1,000 in cost $65 + $12/$1,000 for all work between $1001 - $10,000 in cost $173 + $3/$1,000 for all work between $10,001 - $100,000 in cost $443 + $1/$1,000 for all work over $100,000 in cost Ch. 21, Art. III Res. No. 2017-04 Electrical Service $50 + $10 per 100 amp Ch. 21, Art. III Res. No. 2017-04 BUILDING Building Code New Construction: Residential/Duplex/Condo $100 + $0.18 per sq ft all areas Minimum $200 Ch. 21, Art. II Res. No. 2017-04 New Construction: Multi-family $100 + $0.25 per sq ft all areas Minimum $200 Ch. 21, Art. II Res. No. 2017-04 New Construction: Commercial/Industrial $100 + $0.20 per sq ft all areas Minimum $200 Ch. 21, Art. II Res. No. 2017-04 New Construction: Community Facility $100 + $0.20 per sq ft all areas Minimum $200 Ch. 21, Art. II Res. No. 2017-04 New Construction: Garage $10 + $0.10 per sq ft Minimum $50 Ch. 21, Art. II Res. No. 2017-04 New Construction: Residential: Accessory Building (small sheds, decks, gazebos) $30 Over 24” above grade Ch. 21, Art. II Res. No. 2017-04 New Construction: Commercial: Accessory Building (small sheds, decks, gazebos) $60 Ch. 21, Art. II Res. No. 2017-04 Addition and Remodel: 1 & 2 Family $10 + $0.10 per sq ft Minimum $50 If no square footage available, based on project cost: Ch. 21, Art. II Res. No. 2017-04 -51--52- Page 6 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE $50 + $5 per $1000 for work between $1 and $5,000 in cost $60 + $2.50 per $1,000 for work over $5,000 in cost (minimum cost of $50 still applies) Addition and Remodel: Multi-family $100 + $0.20 per sq ft all areas Minimum $200 If no square footage available, based on project cost: $35 + $5 per $1000 for work between $1 and $5,000 in cost $60 + $2.50 per $1,000 for work over $5,000 in cost (minimum cost of $200 still applies) Ch. 21, Art. II Res. No. 2017-04 Addition and Remodel: Commercial/Industrial $100 + $0.20 per sq ft all areas Minimum $200 If no square footage available, based on project cost: $35 + $5 per $1000 for work between $1 and $5,000 in cost $60 + $2.50 per $1,000 for work over $5,000 in cost (minimum cost of $200 still applies) Ch. 21, Art. II Res. No. 2017-04 Addition and Remodel: Community Facility Minimum $200 If no square footage available: $35 + $5 per $1000 for work between $1 and $5,000 in cost $60 + $2.50 per $1,000 for work over $5,000 in cost (minimum cost of $200 still applies) Ch. 21, Art. II Res. No. 2017-04 Addition and Remodel: Garage $10 + $0.10 per sq ft Minimum $50 Ch. 21, Art. II Res. No. 2017-04 HEATING, VENTILATION & AC Mechanical Code Fireplaces/Stove- wood or gas/garage heaters installation $30 Ch. 21, Div. IV Res. No. 2017-04 1 & 2 Family and additions $50 + $0.03 sq ft all areas If no square footage available, based on project cost: $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 Multi-family and additions $50 + $0.05 sq ft all areas If no square footage available, based on project cost: $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 Commercial/Industrial and additions $50 + $0.08 per sq ft If no square footage available, based on project cost: $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 Replacement 1 & 2 Family $50 for first piece + $10 each add'l piece (per dwelling unit) If no square footage available, based on project cost: $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 Replacement Commercial/Industrial $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 -52--53- Page 7 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE MISCELLANEOUS PERMIT FEES Building Code Apiary Registration Fee $30.00 Per Apiary Sec. 3-41(c) Res. No. 2017-14 Code Enforcement Reinspection Fees $25 – 2nd notice $50 – 3rd notice $50 – 4th notice etc. Code 21-25 & 21-26; Res. No. 2017-04 Commercial Plan Review Building Plan HVAC $125 $125 Ch. 21, Div. II Res. No. 2011-17 Ch. 21, Div. II Res. No. 2011-17 Demolition: Garage/Shed $30 plus bond $500 Bond/Check for building <25,000 cu. Ft. Ch. 21, Div. II $1,000 Bond/Check for building 25,000-50,000 cu. Ft. Res. No. 2017-04 $2,000 Bond/Check for building over 50,000 cu. Ft. Demolition: Residential $100 plus bond $500 Bond/Check for building <25,000 cu. Ft. Ch. 21, Div. II $1,000 Bond/Check for building 25,000-50,000 cu. Ft. Res. No. 2017-04 $2,000 Bond/Check for building over 50,000 cu. Ft. Demolition: Commercial/Industrial $200 plus bond $500 Bond/Check for building <25,000 cu. Ft. Ch. 21, Div. II $1,000 Bond/Check for building 25,000-50,000 cu. Ft. Res. No. 2017-04 $2,000 Bond/Check for building over 50,000 cu. Ft. Erosion Control Residential $175 Ch. 22, Art. IV Res. 7309 Res. No. 2017-04 Erosion Control Commercial Industrial Community Facility $300 per acre Ch. 22, Art. IV Res. No. 2017-04 Fence: Residential $20 Ch. 21, Div. II Res. No. 2017-04 Fence: Commercial $50 Ch. 21, Div. II Res. No. 2017-04 Foundation Repair $40 Ch. 21, Div. II Res. No. 2017-04 Mobile Home Park $100 Ch. 21, Div. II Res. No. 2011-17 Moving Permit $200 plus bond $10,000-$25,000 bond and insurance required Res. No. 2017-04 Newspaper Vending Machines Permit $25 Initial Fee; Permit must be renewed yearly at no charge and expires December 31st Res. 7292 Code §14-146 Res. No. 2011-17 Parking Lot $200 Ch. 21, Div. II Res. No. 2017-04 Pools – Above Ground $30 Ch. 21, Div. II Res. No. 2017-04 Pools – In Ground $100 Ch. 21, Div. II Res. No. 2017-04 Sandwich Board Signs $25 Annual – expires March 31st Code Sec 4-29 Res. No. 2017-04 Signs – Wall Signs $50 Sign Code Ch. 24 Res. No. 2017-04 Signs – Pole/ground Signs $100 Sign Code Ch. 24 Res. No. 2017-04 Accessory Use (Solar, Wind, etc.) $10 per KW-PV Res. No. 2017-04 -53--54- Page 8 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE 450 – Geo or HW (Minimum $30) Street Furniture $15 Annual Ch. 14, Art. VII Res. No. 7367 Res. No. 2011-17 LICENSE RENEWALS Heating – Warm Air $20 Heating – Hot Water $20 Heating – Steam $20 PLANNING & ZONING FEES Zoning Code Rezoning Application $400 Per Application Ch. 26/Res. No. 2017-21 Variance Application $250 Per Application Ch. 26/Res. No. 2017-21 Special Use Application $400 Per Application Ch. 26/Res. No. 2017-21 Annexation Review $400 Per Review Ch. 26/Res. No. 2017-21 Site Plan Review (Minor) $150 Per Review Ch. 26/Res. No. 2017-21 Site Plan Review (Major) $300 Per Review Ch. 26/Res. No. 2017-21 Site Plan Review (Telecommunication Tower) $3,000 Per Review Ch. 26/Res. No. 2017-21 Site Plan Review (Landscape Plan) NA Per Review Ch. 26/Res. No. 2017-21 Certified Survey Map Review $100 Per Map Ch. 26/Res. No. 2017-21 Extraterritorial CSM $100 Per Review Ch. 26/Res. No. 2017-21 Preliminary Plat Review $150 + $35/lot Per Review Ch. 26/Res. No. 2017-21 Final Plat Review $100 Per Map Ch. 26/Res. No. 2017-21 Official Street Map Amendment $400 Per Map Ch. 26/Res. No. 2017-21 P.D.D. Review $500 Per Approval Ch. 26/Res. No. 2017-21 Tourist Housing Permit $50 no annual fee Per License Ch. 26/Res. No. 2017-21 Home Occupational License $50 Per License Ch. 26/Res. No. 2017-21 Rooming House License (Annual) $50 Ch. 26/Res. No. 2017-21 Flood Plain Permits: Per Permit Ch. 26/Res. No. 2017-21 Land Use Permit – Residential $50 Per Permit Ch. 26/Res. No. 2017-21 Land Use Permit – Commercial $100 Per Application Ch. 26/Res. No. 2017-21 -54--55- Page 9 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Map Amendment Application $200 Per Letter Ch. 26/Res. No. 2017-21 Waiver Letter $25 Per Approval Ch. 26/Res. No. 2017-21 Project Plan Approval $300 Per Approval Ch. 26/Res. No. 2017-21 PDD Review/Master Plan Approval $500 Per Approval Ch. 26/Res. No. 2017-21 Comprehensive Plan Amendment $350 Per Amendment Ch. 26/Res. No. 2017-21 Zoning Verification/Research (Standard) $25 Per Verification (Standard) Ch. 26/Res. No. 2017-21 Zoning Verification/Research (Enhanced) $100 Per Verification (Enhanced) Ch. 26/Res. No. 2017-21 DOCUMENT SALES Zoning Code $3 §19.35 Res. No. 7170 Building Code $3 §19.35 Res. No. 7170 Other Codes $2 §19.35 Res. No. 7170 Comp Plan $10 §19.35 Res. No. 7170 Maps Res. No. 7170 1” = 1.000’ or basemap 50¢ §19.35 Res. No. 7170 1” = 500’ map $2.25 §19.35 Res. No. 7170 Any Topo map $1.25 §19.35 Res. No. 7170 Other maps 15¢/sq ft §19.35 Res. No. 7170 Photocopies Res. No. 7170 Single Sheet 25¢ §19.35 Res. No. 7170 Multiple Sheets 25¢ plus 15¢ per sheet §19.35 Res. No. 7170 Color Copies $2 per 11x17 §19.35 Res. No. 7170 FINANCE LICENSES Cat $6 Annual (if spayed or neutered) Cat $11 Annual (if not spayed or neutered) Dog $6 Annual (if spayed or neutered) Dog License $11 Annual (if not spayed or neutered) Late Fee – dog/cat $5 Annual After 3/31 (license fee plus a $5 state imposed fee) Res. No. 7309 Dangerous Animal License $50 Per Dangerous Animal Sec. 3-16(b)(3) PERMITS Parking – Day Pass Tier 1 $2 Daily (Permit Locations) Res. No. 2017-11 Parking – Day Pass Tier 2 $4 Daily (3 Hour & 4 Hour Locations) Res. No. 2017-11 Parking – Tier 1 $22 Monthly (All Permit Locations Unless Otherwise Noted) Res. No. 2017-05 Parking – Tier 2 $34 Monthly (Marketplace Lot) Res. No. 2017-05 Real Estate Status Report $30 $50 Per Report – normal turn around Per Report - Rush Res. No. 7309 Special Assessment Installment Plan Prime Rate as of 3/1/2017 plus 1.75% = 5% Annual Rate §66.0715 Code Sec. 13-2 Res. No. 2017-12 FIRE Fire Code Petroleum Tank Installation Permit $100 First Tank Ch. 7 -55--56- Page 10 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE $50 $1,700 Each Additional Tank Maximum Fee Ch. 7 Ch. 7 Petroleum Tank Closure Permit $20 $80 Per 1,000 Gallon Tank Capacity, $240 maximum Minimum Fee Ch. 7 Ch. 7 Fire Protection Permit (Sprinkler Permit) Any Underground Main $75 Ch. 7 Any Above Ground Piping (20+ Heads) $75 Including Additions Ch. 7 Each Riser $25 Ch. 7 Each Floor Above the First Floor $25 Ch. 7 Re-inspection Fee Smoke Detector Installation $100 $30 Per inspection starting with the 2nd inspection Per Detector Sec. 7-34 Res. No. 2013-34 §101.14 & §101.145 HEALTH July 2012 Consolidated with Winnebago County Health Department. All Health related fees were removed from the City of Neenah Fee Schedule. WEIGHTS AND MEASURES were moved under the jurisdiction of the Community Development Department (see above). LIBRARY Fees are established by the Library Board PARK & RECREATION Fees are established by the Park & Recreation Commission and maintained by the Department POLICE Fingerprints Res. No. 7170 Child ID No Charge §19.35(3)(e) Res. No. 7170 Fingerprinting for Employment Neenah Resident No Charge §19.35(3)(e) Res. No. 7170 Non-Resident $10.00 §19.35(3)(a) Res. No. 7170 Probation & Parole Registration No Charge §19.35(3)(e) Res. No. 7170 Sex Offender Registration No Charge §19.35(3)(e) Res. No. 7170 Photocopy Charges Photograph Reprints 50¢ §19.35(3)(a) Res. No. 7170 Digital Reprints $1.00/sheet $2.00/glossy sheet Photograph for ID $5.00 Accident Reports 11 x 17 – Double Sided $1.00 §19.35(3)(a) Res. No. 7170 Res. No. 7309 8-1/2 x 11 – Double Sided 50¢ §19.35(3)(a) Res. No. 7170 §19.35(3)(a) Res. No. 7170 Incident Reports §19.35(3)(a) Res. No. 7170 1st Page 25¢ §19.35(3)(a) Res. No. 7170 Additional Pages 15¢ §19.35(3)(a) Res. No. 7170 §19.35(3)(a) Res. No. 7170 1 Page 25¢ §19.35(3)(a) Res. No. 7170 2 Pages 40¢ §19.35(3)(a) Res. No. 7170 3 Pages 55¢ §19.35(3)(a) Res. No. 7170 4 Pages 70¢ §19.35(3)(a) Res. No. 7170 5 Pages 85¢ §19.35(3)(a) Res. No. 7170 6 Pages $1.00 §19.35(3)(a) Res. No. 7170 7 Pages $1.15 §19.35(3)(a) Res. No. 7170 8 Pages $1.30 §19.35(3)(a) Res. No. 7170 9 Pages $1.45 §19.35(3)(a) Res. No. 7170 -56--57- Page 11 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE 10 Pages $1.60 §19.35(3)(a) Res. No. 7170 Other Charges Video (VHS or CD) Actual Cost of Tape (estimated at $10.00) §19.35(3)(a) Res. No. 7170 Res. No. 7309 Audio Cassette Actual Cost of Tape (Estimated at $5.00) §19.35(3)(a) Res. No. 7170 Res. No. 7309 PUBLIC WORKS AUTOMATED COLLECTION CART FEES Change cart size (Existing Property Owner) $25.00 per cart Each Ch 12, Res 2019-06 Additional Recycling Cart (Residential) $25.00 per cart Annual Ch 12, Res 2019-06 Additional Refuse Cart (Residential) $185.00 per cart Annual Ch 12, Res 2019-06 NEW DEVELOPMENT Oversize Sanitary Interceptor Sewer Fee $1,000.00 Acre Code §17-107 Public Storm Water Infrastructure $5,000.00 Acre Code §13-7 Carpenter Tree Fund $100.00-150.00 Lot Res. No. 7309 Stormwater Management, Erosion Control, Erosion Plan Review and Inspection, Residential $200.00 Subdivision plus $150/lot Ch. 22, Art. IV Res. No. 7309 Erosion Plan Review and Inspection, Commercial, Industrial $275 Up to one acre, $200 for each additional acre Ch. 22, Art. IV Res. No. 7309 Post Construction Storm Water Plan Review and Inspection $500 Up to one acre, $200 per additional acre Ch. 22, Art. IV Res. No. 7309 Storm Water Utility Credit Review $200 Per Credit Application Ch. 17, Div. 2 Res. No. 7309 ENGINEERING DESIGN & INSPECTION (RECONSTRUCTION) Street Reconstruction Hourly Rate Included in Assessment Rate Sanitary Sewer and Storm Sewer Repair and Replacement Charged to Utilities GARAGE SERVICES (EQUIPMENT ONLY) (MULTIPLY HOURLY RATE X 1-1/2 FOR "NON-CITY" WORK) Grader $55.00 Hour Vac-All $55.00 Hour Street Sweeper $70.00 Hour Sewer Jet Machine $70.00 Hour Boom Truck $45.00 Hour Rubber Tire Roller $35.00 Hour Front End Loader $55.00 Hour Flusher $35.00 Hour Refuse Trucks $45.00 Hour 5 Yard Dump Truck $35.00 Hour 10 Yard Dump Truck $40.00 Hour One Ton Dump Truck $25.00 Hour Air Compressor $25.00 Hour Chipper $25.00 Hour Tractor with Mower $30.00 Hour Tractor or Jeep with Snowplow $30.00 Hour 4 Inch Pump $20.00 Hour -57--58- Page 12 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Under 4 Inch Pump $15.00 Hour Flat Bed Trailer $15.00 Hour Pickup Truck $15.00 Hour Chain Saw $12.50 Hour Loader with Blower $75.00 Hour Mower-Weed Eater $10.00 Hour Bobcat Loader $30.00 Hour Milling Machine and Bobcat $40.00 Hour Park Loader (590) $35.00 Hour Backhoe $35.00 Hour Utility Cart $10.00 Hour CITY OF NEENAH GARAGE SERVICES (GENERAL) (LABOR & EQUIPMENT) Grass & Weed Removal (1 hr minimum charge) $80.00 Hour + $25 Admin. Fee Special Collections (1 hr minimum charge) $80.00 Hour + $25 Admin. Fee Res. No. 7309 Snow Removal (1 hr minimum charge) $80.00 Hour + $25 Admin. Fee GENERAL LABOR ("NON-CITY" WORK) Actual Hourly Rate x 1-1/2 plus 70% Admin., Fringe Benefits, Overhead MECHANIC LABOR TO ENTERPRISE FUNDS & UTILITIES Small Equipment $68.00 Hour Res. No. 7309 Medium Equipment $79.00 Hour Res. No. 7309 Large Equipment $88.00 Hour Res. No. 7309 MISCELLANEOUS PERMIT FEES Natural Lawn Application Fee $25.00 Per Event Ord. No. 1389 Sec. 10-5(c)(1) Res. No. 7334 Application for Appeal - Natural Lawn Revocation $25.00 Per Event Ord. No. 1389 Sec. 10-35(d)(f) Res. No. 7334 Bond for Due Process Hearing - Lawn Declared Public Nuisance $25.00 Per Event Ord. No. 1389 Sec. 10-36(f)(2) Res. No. 7334 STREET / RIGHT OF WAY EXCAVATION PERMIT Administration Fee $200.00 Each Ch. 14, Div. II Res. No. 7309 2018 2019 2020 2021 2022 4" or 6" Sidewalk or Apron (Incl. Colored) $11.50 $12.00 $12.50 $13.00 $13.50 Sq. Ft. Ch. 14, Div II, Res.2017-33 Curb and Gutter $58.00 $60.00 $62.00 $64.00 $66.00 Lin. Ft. Ch. 14, Div II, Res.2017-33 Concrete Pavement - Final Patch $16.00 $16.50 $17.00 $17.50 $18.00 Sq. Ft. Ch. 14, Div II, Res.2017-33 Asphalt Pavement/Oil & Chip - Final Patch $12.00 $12.50 $13.00 $13.50 $14.00 Sq. Ft. Ch. 14, Div II, Res.2017-33 Terrace or Grass Turf Area $2.10 $2.20 $2.30 $2.40 $2.50 Sq. Ft. Ch. 14, Div II, Res.2017-33 2018-2022 Street Degradation Base Fee $4.00 Sq. Ft. Ch. 14, Div II, Res.2017-33 -58--59- Page 13 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Permit Fee $200.00 Each Ch. 14, Div II, Res.2017-33 New Gas Service/Abandon/Maintenance $50.00 Each Ch. 14, Div II, Res.2017-33 Curb Cut $50.00 Each Ch. 14, Div II, Res.2017-33 Tunnel/Bore/Directional Bore $.50 Lin. Ft. Ch. 14, Div II, Res.2017-33 New Poles/Guywires/Sm Peds/Boxes $30.00 Each Ch. 14, Div II, Res.2017-33 New Overhead Wires $.15 Lin. Ft. Ch. 14, Div II, Res.2017-33 New or Repl Manholes/Handholes $75.00 Each Ch. 14, Div II, Res.2017-33 Large Cabinets/Peds/Huts/Vaults/VRADs $200.00 Each Ch. 14, Div II, Res.2017-33 Trees $300.00 Each Ch. 14, Div II, Res.2017-33 Marker Post/Post Mounted Signs $5.00 Each Ch. 14, Div II, Res.2017-33 Failure to Obtain Permit $200.00 Each Ch. 14, Div II, Res.2017-33 WATER DEPARTMENT Fees are established by the Public Service Commission of Wisconsin (PSC) -59--60- The City Council functions similar to a Board of Directors. It has final approval authority over all fiscal matters within the City. The Council represents three Aldermanic districts with three members representing each district. Each member is elected to a 3-year term allowing any citizen to run for the City Council each April. The City Council provides the vehicle for individual citizens to be heard. 2019 2020 2021 % 2021 % Actual Approved Requested Increase Proposed Increase Operating Budget $83,372 $78,210 $79,280 1.37% $79,030 1.05% No. of Aldermen 9 9 9 0% 9 0% Increases (Decreases) to Expenditures Requested Common Council (250) Mayor's Comments: I am recommending a $250 Mayor's Executive Adjustment to assist in balancing the 2021 budget. Common Council President will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. COMMON COUNCIL Council President Todd Stevenson Major Activities Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments -61- -62- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: City Council Budget: City Council PROGRAM COMMENTS Program: General Government Submitted by: Todd Stevenson Goals/Responsibilities: The goals of the Common Council are to effectively control City property, highways, navigable waters and public services and have the power to act for the government and good order of the City for its commercial benefit and for the health, safety and welfare of the public. To accomplish the responsibilities delegated to the City Council, the body may use licensing regulation, suppression, borrowing of money, tax levy, appropriation, fines, imprisonment, confiscation and other necessary or convenient means to fulfill its desired results. Major Increases (Decreases) in 2021 Budget Request: None. -61--63- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE COUNCIL COUNCIL OPERATIONS (0101-700) 0101 Salaries 46,380 47,820 35,300 47,820 48,240 48,240 0111 Fringes 2,280 1,960 1,447 1,960 1,910 1,910 Personal Services 48,660 49,780 36,747 49,780 50,150 50,150 370 0202 Outside Printing 911 400 299 400 400 400 0203 Postage 0 0 7 10 0 0 0204 Conference & Meetings 1,710 1,900 0 0 1,900 1,900 0206 Advertising & Publication 11,067 11,800 6,482 11,500 12,000 12,000 0218 Maintenance of Software 990 1,210 1,082 1,100 1,200 1,200 0227 Cellular Telephone 520 1,660 270 360 360 360 0233 Other Ser/Televising Mtng 5,730 5,800 3,990 5,800 6,000 6,000 0236 Outside Services 252 250 0 250 250 250 0255 IS Services / Internal 13,340 5,090 3,817 5,500 6,700 6,700 Contractual Services 34,520 28,110 15,947 24,920 28,810 28,810 700 0301 Offi ce Supplies 79 100 0 100 100 100 0302 Inhouse Printing 7 20 0 20 20 20 0303 Computer Oper Supplies 0 50 130 130 50 50 0308 Books and Periodicals 0 100 0 50 50 50 0333 All Other Supplies 106 50 0 100 100 100 Supplies & Materials 192 320 130 400 320 320 0 8000 Mayor's Exec Adj 0 0 0 0 0 (250) Mayor's Exec Adj 0 0 0 0 0 (250) (250) OPERATIONS 83,372 78,210 52,824 75,100 79,280 79,030 820 COUNCIL 83,372 78,210 52,824 75,100 79,280 79,030 820 Percent Budget Change 1.05% -62--64- As Chief Executive Officer of the City , the Mayor is responsible for management of all City departments, super vising City staff, and providing direction for long term planning. He chairs the Common Council, Plan Commission, Board of Public Wo rks and serves as President of the Water Commission. 2019 2020 2021 % 2021 % Actual Approved Requested Increase Proposed Increase Operating Budget $225,155 $227,770 $239,210 5.02% $238,710 4.80% No. of Employees (FTE) 2 2.00 2.00 0% 2.00 0% Increases (Decreases) to Expenditures Requested Mayor (500) Mayor's Comments: Operations I am recommending a $500 Mayor's Executive Adjustment to assi st in balancing the 2021 budget. Mayor will be responsible to identify specific reductions to incorporate into the line item budget prior to December 30, 2020. Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments DEPARTMENT OF THE MAYOR Department Head Dean Kaufert Major Activities -63--65- -66- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Mayor’s Office Budget: Mayor’s Office/City Publication PROGRAM COMMENTS Program: General Government Submitted by: Dean R. Kaufert MAYOR’S OFFICE 0201-701 Goals and Responsibilities: The Neenah Mayor serves as the City’s chief executive officer and is elected for a four-year term. The Mayor is responsible for the day-to-day management of all City departments with all department heads reporting to this office. Through the Five-Year Capital Expenditure Plan and annual Operating Budget, the Mayor proposes major programs and priorities for Council consideration, communicating a clear vision for the community’s future growth and development. Communication with the Council, staff and most importantly the public, responsiveness to citizen concerns, proactive problem solving and creative management of City business are the focal points of the Mayor’s responsibilities. The Mayor’s position is not so much about authority as it is duty and responsibility. Activities: Based on the above responsibilities, the Mayor serves all Neenah citizens, responding promptly to their concerns and charting a direction for the community that will make Neenah a better place to live. In addition to working with department heads to present a Five-Year Capital Expenditure Plan and annual Operating and Capital Budget for Council consideration, the Mayor chairs the Common Council and Plan Commission meetings and serves as President of the Water Commission. Either the Mayor or his designee serves on the Bergstrom-Mahler Museum Board and the Mayor is an ex-officio member of the Future Neenah Board of Directors appointing a designee from the Council to represent his office. He represents the City at a wide- range of civic events both in Neenah and the surrounding communities. The Mayor supervises City staff, conducts performance evaluations of department heads, participates in the selection process of key staff, conducts regular department head meetings, meets with or communicates with employees, updates the Council on a weekly basis and meets with interested citizens. The Mayor is responsible for promoting the community, directing long-range planning and developing consensus toward implementing those plans. He is also responsible for supervising the day-to-day operations of the City. Some say you can’t fight City Hall, but in Neenah you don’t have to because elected officials and staff work for the citizens of this community and our job is to serve them. 2020 Accomplishments: /g120 The following measures were taken in an effort to manage city operations during the COVID-19 pandemic: /g57 Temporarily closed City Hall and staffed with essential workers only to combat the spread of COVID-19. /g57 Issued Mayoral Order 20-01: Related to COVID-19 and mask requirements for city-owned buildings in order to protect employees and the public. /g57 To assist local businesses impacted by the COVID-19 pandemic. Allowed restaurants and taverns to temporarily expand their outdoor seating areas to continue their business while adhering to social distancing practices. Put into effect a temporary street and furniture sale and display of goods order. /g120 Sustainability of current businesses, support for new ones, assisting small businesses and announcements of potential future projects helped keep me on the move and in the community. /g120 Our downtown continues to have a very high percentage of occupancy with new businesses coming in, but the majority continuing to be successful because of the unique atmosphere the downtown presents. /g120 Continued participation with local media outlets to further promote news and events within the City including: WHBY – The Good Neighbor Show (third Monday of every Month), WFRV – Community -64--67- Updates (Tuesday Morning – quarterly), The Post Crescent, WBAY, WVBO and WOSH interviews throughout the year. /g120 Continued networking and involvement with local cities, county and state organizations such as Fox Cities Chamber, East Central Wisconsin Planning Commission, Economic Development Council – Fox Cities Regional Partnership and League of Wisconsin Municipalities. /g120 Connecting with the community through guest speaker/presenter events with the local Girls and Boy Scouts, Boys & Girls Brigade, local area schools, Neenah Club, Retirement Complexes (Island Shores), GFCA Habitat for Humanity, N/M Elks Lodge and Fox Cities Morning Rotary Club to name a few. /g120 2020 was not our typical year for operations either. While we were able to schedule many of our organized events, we found we had to cancel numero us planned events due to the COVID-19 virus. We did what we could do safely and were fortunate enough to have a dedicated staff that found ways to operate some venues and operations throughout the year. The Splash Pad at Washington Park, our swimming pool and all of our parks were still open for citizens to enjoy. /g120 Continuing to enhance the Neenah portion of “Loop th e Lake” trail, the City continues to work towards completion for Phase 1 of Arrowhead Park. Final design and construction documents will be prepared with the bidding process occurring in the winter of 2020. Utility c onstruction has begun recently. The Loop the Lake trail and Arrowhead Park will be a destination for many locals and visitors to be proud of. /g120 Lakeshore Drive reconstruction was part of the 2020 budget and has proved to be challenging in many ways. The Council voted to add a walking trail alongside the roadway which brought on lawsuits by the neighborhood and then an archeological digging requirement by the DNR has found a large amount of Native American historical artifacts including gravesites that date from A.D. 0 to A.D. 1400. This scenic roadway is a favorite of locals and visitors alike and when completed will continue to be a destination drive with beautiful views and ambiance while providing a safe route for pedestrian’s travel. /g120 Our events and celebrations were largely put on hold this year unfortunately due to the virus once again. We were able to provide fireworks for the July 4 th by changing locations and having higher arterial shots that let people stay home and celebrate our Independence Day. We also were able to have slimmed down versions for the Wednesday and Thursday Shattuck Park Concerts and the Farmer’s Market. Planning continues for December’s downtown Christmas celebration in some way. Thanks to Future Neenah for partnering with us and taking the lead on these community events. /g120 The social media experience with Facebook, Instagram, twitter, our website and the scrolling marquee in the lobby continue to keep the community up-to-date and informed on many of the happenings and the issues that affect them. /g120 We successfully secured land for a new Dog Park with a generous donation by Kimberly-Clark Corporation of the land on Byrd Avenue that includes a community garden. /g120 The Library has attempted to continue operations to have access to books and materials throughout trying times. Delivering with curbside pick-up has shown the dedication of staff and residents and allowed us to deliver the joy of reading to the city. /g120 The city’s efforts to improve efficiencies through our city-wide LEAN initiatives has really taken root resulting in time and cost savings in all departments. LEAN is a means to both identify and then implement the most efficient, value added way to provide government services. It is a method that eliminates waste to help maximize efficiencies 2021 Goals/Plans: In 2021 our focus will be on continuing the high level of service to our residents throughout city government. Our employees will strive to provide a level of quality services and find ways to do things efficiently with limited resources. Continued communication and listening to our residents on ways to improve services will be a top priority. CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Mayor’s Office Budget: Mayor’s Office/City Publication PROGRAM COMMENTS Program: General Government Submitted by: Dean R. Kaufert -65--68- As Mayor, the open-door policy will continue and programs like “Working with the Staff” will continue in an effort to better understand the challenges we face providing the services we do with limited resources. This Council and Mayor will be active and visible in the community and will give residents many opportunities to provide valuable input and suggestions for the Mayor and Council to consider. Our economic development policies have begun to pay off with projects being completed and some moving forward throughout the City. Creating opportunities to enhance our tax base and provide good paying jobs in our community will improve our quality of life for our residents. The State has made the ability to grow our financial resources dependent upon new growth in the community. We are in a unique position in that our public/private partnership ventures will help stimulate growth. The Pendleton Apartments are completed and will bring an estimated value of around $16.1 million. Another project that has started and will finish early next year is the Coral Court development which will bring new townhouse style homes off of Winneconne Avenue. And a large residential development is underway on the Westside near the intersection of Woodenshoe Road and Highway G bringing new lots for homes to the City. We recently announced a new estimated $4 million gift to the City from a group headed up by John Bergstrom of a beautiful Ice Skating Rink “The Plaza at Gateway Park” and gathering area will be breaking ground soon and ready for occupancy by October of 2021. This will be built on the lawn in front of the Plexus headquarters downtown. This is a “game changer” for this community and we are extremely grateful for this gift. Two new downtown housing developments have been approved for the downtown district and will start in 2021 that will have a total estimated value of near $20 million. Other projects are in discussions and may also be finalized bringing new developments in the downtown area of mixed use / retail along with downtown housing in early 2021. Continued development is imperative to allow our tax base to grow. An emphasis will be made to deliver new projects throughout Neenah. The South Commercial Street district has recently begun to see new life and effort will be made to formulate a plan for continued investment. We will also continue moving forward bringing Arrowhead Park to fruition along with development opportunities in that area. Our recreation facilities, parks and trails will continue to be enhanced with new equipment and upgrades. The tennis courts at Doty Park will be redone with pickleball courts being added due to demand. Concerts in the Park, CommunityFest and all the other commun ity-oriented events will continue. Our parks and swimming pool will provide an outlet to relax and have fun with our children or grandchildren. A new trail that will connect with the current trail around the former golf course is being planned with financial help from Jewelers Mutual and a land donation from Bridgewood Conference Center. The trail will go over the slough and join up on Jewelers Park Drive and Harrison Street. Our forward thinking has put us in a good position to be able to plan and acquire property in the downtown district for additional parking needs. An effort to find a suitable location for a possible parking structure is underway and design and engineering is planned for 2021. Enhancing our tax base will continue to be a priority for my administration. Our commitment to our employees will be shown by continuing a system of merit pay and an effort and dollars to help bring valued employees to midpoint in a reasonable amount of time. Planning for additional long-time employee retirements will require us to transition new employees quickly to insure a productive workforce will be a priority. CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Mayor’s Office Budget: Mayor’s Office/City Publication PROGRAM COMMENTS Program: General Government Submitted by: Dean R. Kaufert -66--69- Training opportunities for our employees and making sure they have the proper equipment to adequately provide the service to our residents is a priority. We will have the best public safety officers consisting of police, fire and first responders to continue to show the public that we are a great place to live, work and play. Having trained professionals offer citizens comfort and security that they and their family will receive the best care if an incident happens to them and they need help. In addition, our community policing efforts are being noticed and with the addition of our Police Bike Patrol, our officers will be more visible at community events throughout the year to help establish good relationships with our citizens and children. We made progress in our efforts to improve our co mmunity with an aggressive but understanding code enforcement program. In 2021 our efforts will continue to insure properties that are in disrepair will be dealt with. Our neighborhoods are our foundation and we will utilize any programs available to us to help homeowners maintain safe and healthy neighborhoods. My goals are simple, make us better than before. Wi th your help, ideas and support together we will be able to accomplish anything. Along the road there will be bumps but we will be able to weather the storm and continue to make Neenah a great community today and tomorrow. We all know what a wonderful place we live in, now we need to show how and why we love it here. “Neenah, No Place I’d Rather Be!” CITY PUBLICATION 0202-701 The Mayor’s office, City staff and the Director of the Library, prepare a quarterly newsletter, mailed to every Neenah citizen in an effort to improve the lines of communication, keep people better informed and to solicit ideas and input. This valuable tool is to provide our citizens insight, knowledge and to keep them up-to- date of policies, schedules and items of interest. Remember, “Democracy is not run by the majority but by the majority that show up”, so it is imperative for us to do all we can to educate the public on major issues and to provide opportunities for their input. CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Mayor’s Office Budget: Mayor’s Office/City Publication PROGRAM COMMENTS Program: General Government Submitted by: Dean R. Kaufert -67--70- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE MAYOR'S OFFICE OPERATIONS (0201-701) 0101 Salaries 118,189 121,400 85,021 121,400 122,080 122,080 0110 Health Insurance 29,510 31,780 23,850 31,780 31,780 31,780 0111 Fringes 23,258 22,640 15,863 22,650 22,940 22,940 0123 Auto Allowance 450 450 338 450 450 450 Personal Services 171,407 17 6,270 125,072 176,28 0 177,250 177,250 980 0202 Outside Printing 1,281 200 39 200 200 200 0203 Postage 496 300 248 300 300 300 0204 Conference & Meetings 1,029 1,000 50 100 1,000 1,000 0207 Dues & Memberships 7,188 7,200 6,843 7,000 7,000 7,000 0218 Maintenance of Software 367 230 370 370 350 350 0227 Cellular Telephone 400 500 0 0 0 0 0236 Outside Services 0 130 320 320 100 100 0254 Printer / Copies 100 100 58 160 160 160 0255 IS Services / Internal 9,860 7,840 5,880 8,600 11,100 11,100 0261 Misc Expenditures 373 1,200 218 300 500 500 0262 Public Relations 82 500 31 100 500 500 Contractual Services 21,176 19,200 14,057 17,450 21,210 21,210 2,010 0301 Offi ce Supplies 571 150 341 350 150 150 0302 Inhouse Printing 26 100 0 50 50 50 0308 Books and Periodicals 0 50 0 50 50 50 0344 Small Equipment 0 100 0 100 100 100 0347 Small Computer Hardware 242 100 0 100 100 100 Supplies & Materials 839 500 341 650 450 450 (50) 0531 Community Contribution 2,350 7,500 2,000 3,000 7,500 7,500 Other 2,350 7,500 2,000 3,000 7,500 7,500 0 8000 Mayor's Exec Adj 0 0 0 0 0 (500) Mayor's Exec Adj 0 0 0 0 0 (500) (500) OPERATIONS 195,772 203,470 141,4 70 197,380 206,410 205,910 2,440 CITY PUBLICATION (0202-701) 0202 Outside Printing 19,755 13,500 9,132 20,000 20,000 20,000 0203 Postage 7,503 6,000 5,828 7,750 8,000 8,000 Contractual Services 27,258 19,500 14,960 27,750 28,000 28,000 8,500 CITY PUBLICATION 27,258 19,500 14,960 27,750 28,000 28,000 8,500 LEAN TRAINING (0203-701) 0115 Schools/Seminars/Training 2,125 4,800 138 1,000 4,800 4,800 Personal Services 2,125 4,800 138 1,000 4,800 4,800 0 LEAN TRAINING 2,125 4,800 138 1,000 4,800 4,800 0 MAYOR'S OFFICE 225,155 227,770 156,568 226 ,130 239,210 238,710 10,940 Percent Budget Change 4.80% -68--71- Department/Office: Budget: Mayor Mayor's Office Program: Submitted by: General Government Dean R. Kaufert Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2020 for 2020 2021 Mayor 6,604 mo. 1.00 6,604 mo. 1.00 $79,250 $79,250 $79,250 Administrative Assistant Grade G3 1.00 Grade G3 1.00 41,850 41,850 42,670 Accrued Wages - - 300 300 160 TOTAL XXX 2.00 XXX 2.00 $121,400 $121,400 $122,080 FULL TIME STAFFING SALARIES & WAGES Current Budget Requested Budget OTHER COMPENSATION CITY OF NEENAH REQUEST FOR 2021 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES POSITION TITLE -69--72- The Department provides comprehensive direction and control of all City financial policies and programs. It also carries out all statutory Controller and Treasurer functions, which include accounts payable; accounts re ceivable; payroll; financial reporting; cash collection; banking and investments; borrowing and debt service; utili ty billing and collection; maintaining property tax rolls; budget preparation and administration; and preparation of in dependent audit report. Other duties include risk management and insurance, purchasing, pet licensing and cemetery . 2019 2020 2021 % 2021 % Actual Approved Requested Increase Proposed Increase Operating Budget $1,142,330 $1,145,248 $1,185,270 3.49% $1,182,770 3.28% No. of Employees (FTE) 8.67 8.67 8.67 0.00% 8.67 0.00% Increases (Decreases) to Expenditures Requested Finance/Risk Management (2,500) Mayor's Comments: Operations I am recommending a $2,500 Mayor's Executive Adjustment to assist in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Mayor's Recommended Budget Adjustments Operating Budget Information/Number of Employees DEPARTMENT OF FINANCE Department Head Michael K. Easker Major Activities -70--73- -74- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: General Government Submitted by: Michael Easker Goals/Responsibilities: Direct and control City fiscal progra ms. Carry out all statutory Controllership and Treasury functions including maintaining financial systems for all City funds. Provide financial analyses and participate in City policy-making processes. Prepare and administer the various City budgets . Report utilization of revenues and expenditures and budget conditions to the City Council, Mayor, operating departments, the public and other government agencies and make analyses related thereto. Administer City's borrowing, risk control and insurance programs. Direct independent audits, make recommendations and implement practices for improved financial administration, fiscal management and internal control practices. Activities: Collect and disburse monies according to legal and budgetary responsibilities. Account for City, School District, County and State property tax collections. Pre-audit all claims against the City. Prepare payrolls. Oversee all debt issuance and payments. Prepare statements reporting fiscal condition of City for internal management and state and federal agencies. Manage cost distribution systems. Handle other fiscally related activities per Council and Mayoral directives. Carry out annual independent audit and all GASB reporting requirements. Forecast cash flow for investments and fiscal planning, including initiating and monitoring all City investments. Determine financial impact of annexations, tax increment districts and operating program changes. Oversee employees' deferred compensation program. Maintain central control over office supply and administrative equi pment purchasing. Manage central administrative services including insurance, purchasing, mail, etc. Assist in administration of NuPark parking permit and fine collection program. Responsible for all accounting and financial repo rting related functions of the Neenah Water Utility, along with the utility billing system for the water, sewer and storm water utilities. Manage City's various casualty insurance and risk management program activities. Assist City Attorney in labor contract negotiation process. Provide accounting, payroll and risk management services to Neenah-Menasha Fire Rescue. Represent the City with the Cities and Villages Mutual Insurance Company, the Fox Cities Hotel Room Tax Commission, League of Wisconsin Municipalities and Winnebago County Solid Waste Board. Also provide representation on City Board of Public Works. 2020 Accomplishments: /g120 Successfully issued $9,895,000 in G.O. Promissory Notes to finance 2020 capital projects and $1,865,000 in G.O. Taxable Notes to fund the purchases of Loren’s Salvage Yard in TIF #9 and land for residential development on Hwy G, both projects that are not eligible for tax-exempt financing /g120 City’s AA/Stable bond rating was affirmed by Standard an d Poors. This bond rating continues to put the City of Neenah in the top echelon of all comparable bond ratings in the nation, enhancing the City’s reputation and credit worthiness. This translates into a substantial savings of taxpayers’ funds due to lower interest costs on future borrowing by the City. /g120 Completion of 2019 audit, including issuance of unqualif ied audit opinion. Audit completed with ongoing trend of minimal auditor adjustments required and resolution of internal control deficiencies. /g120 Received the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the 36th consecutive year. /g120 Continued to implement all requirements related to the Governmental Accounting Standards Board pronouncements, including GASB No. 40 (Enhanced Investment Reporting Standards), GASB No. 44 (Economic Condition Reporting) and GASB No. 45 (Other Post Employment Benefits Reporting), GASB No. 51 (Accounting and Financial Reporting for Intangible Assets) and GASB No. 54 (Fund Balance Reporting), as well as Statement on Auditing Standards (SAS) No. 112 (Communicating Internal Control Matters Identified in an Audit). /g120 In cooperation with various departments, continued troubl e shooting with goal of implementation of NuPark or comparable parking system. /g120 Continued effort to replace existing Utility Billing software with Central Square product consistent with stated City's Enterprise Resource Planning (ERP) goals and objectives. /g120 Department processed approximately: Accounts Payable/Accounts Receivable/Payroll – 9,500 payment vouchers, 7,000 P-card transactions, 10,000 payroll direct deposits, 2,500 vendor checks and 750 invoices; Treasurer/Utility Billing – 50,000 cash/check transactions, 20,500 credit card/e-check transactions, 6,600 direct deposits, 3,700 debit card transactions, 3,400 ACH transactions, 300 mone y orders, 10,550 property tax bills and 53,000 utility service invoices. /g120 Introducing the new cemetery software to the public. Many hours and dedication put into verifying the accuracy of history of cemetery records. The CIMS program has a professional appearance and easy to use for searching our records. This is also a continuing project to find new ways to store important data. -72--75- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: General Government Submitted by: Michael Easker /g120 Able to fulfill customer needs by opening the drive-thru an d have staff rotate to limit the exposure of COVID during the ever changing times. Through this process, we identified a need for a debit card reader at the drive-thru with City Hall being closed, we were able to quickly and cost effectively add this to the department. 2021 Goals/Plans: * Execute final conversion to Central Square Utility Bill ing software, and introduce associated Click2Gov online customer service platform. * Create efficiency in the budget book preparation and assembly process by implementing Central Square Budget Book software. * Prepare to implement all requirements related to the Governmental Accounting Standards Board new pronouncements, including GASB No. 87 (Leases), GASB No. 89 (Construction Period Interest) and GASB No. 91 (Conduit Debt). * Ongoing analysis of NuPark or other parking enforcement and permitting solutions. * Ongoing cemetery verification and updates to the new CIMS program. * Continue to add and update procedure books. * Continue to explore opportunities to use LEAN tools and methods to create greater departmental and organization efficiency. Major Increases (Decreases) in 2021 Budget Request: All Cost Centers: I/S Services/Internal - $29,170 increase. Per I/S cost distribution formula. Risk Management: Property Insurance - $7,800 increase. Reflects ongoing updated property values by MPIC and current property insurance market. -73--76- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE FINANCE OPERATIONS/CAP. OUTLAY OPERATIONS (0501-703) 0101 Salaries 360,561 377,480 260,421 372,990 369,430 369,430 0103 Temporary Wages 584 2,600 5,257 5,600 2,600 2,600 0110 Health Insurance 88,580 96,010 72,000 96,010 93,720 93,720 0111 Fringes 66,807 67,720 47,336 67,380 66,750 66,750 0123 Auto Allowance 21 0 21 0 0 0 0125 Professional Improvement 737 0 0 0 0 0 0128 Empl Recognition Awards 225 10 0 0 0 0 Personal Services 517,515 54 3,820 385,016 541,99 0 532,500 532,500 (11,320) 0202 Outside Printing 2,633 3,500 615 3,500 3,500 3,500 0203 Postage 6,316 6,800 1,737 6,800 7,000 7,000 0204 Conference & Meetings 3,472 2,228 100 500 3,000 3,000 0205 Debit Card Charges 2,991 2,600 1,396 2,500 2,800 2,800 0207 Dues & Memberships 1,701 1,500 1,735 1,740 1,500 1,500 0210 Maintenance of Hardware 0 1,000 0 1,000 1,000 1,000 0212 Maint of Office Equi pment 520 550 520 550 550 550 0218 Maint of Software 2,657 5,720 2,562 2,950 2,950 2,950 0227 Cellular Telephone 480 480 360 480 480 480 0254 Printer / Copies 3,758 4,240 2,888 3,780 3,780 3,780 0255 IS Services / Internal 49,440 46,380 34,785 50,700 69,500 69,500 Contractual Services 73,968 74,998 46,698 74,500 96,060 96,060 21,062 0301 Offi ce Supplies 2,251 2,500 1,766 2,500 2,500 2,500 0302 Inhouse Printng/Dist Cost 9 20 0 0 20 20 0303 Computer Oper Supplies 193 300 125 300 300 300 0308 Books and Periodicals 633 400 285 400 400 400 0333 All Other Supplies 20 50 13 50 50 50 0343 Small Program Packages 0 500 0 500 500 500 0344 Small Equipment 77 500 755 800 500 500 0347 Small Computer Hardware 452 500 436 500 500 500 Supplies & Materials 3 ,635 4,770 3,380 5,050 4,770 4,770 0 8000 Mayor's Exec Adj 0 0 0 0 0 (2,500) Supplies & Materials 0 0 0 0 0 (2,500) (2,500) CAPITAL OUTLAY-FINANCE 8115 Computer Hardware Outlay 1,771 0 0 0 0 0 Capital Outlay 1,771 0 0 0 0 0 0 FINANCE OPERATIONS 596,889 623,588 4 35,094 621,540 633,330 630,830 7,242 Percent Budget Change 1.16% -74--77- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE ANNUAL FINANCIAL AUDIT/GASB #34 Impl (0505-703) 0103 Temporary Wages 400 400 400 400 400 400 0111 Fringes 10 10 10 10 10 10 Personal Services 410 410 410 410 410 410 0 0202 Outside Printing 323 350 373 380 400 400 0203 Postage 72 50 49 50 50 50 0204 Conference & Meetings 43 958 0 0 1,000 1,000 0232 Accounting & Auditing 54,511 48,000 38,887 48,000 51,000 51,000 0238 Professional Services 6,000 0 0 0 0 0 Contractual Services 60,949 49,358 39,309 48,430 52,450 52,450 3,092 ANNUAL FINANCIAL AUDIT 61,359 49,768 39,719 48,840 52,860 52,860 3,092 Percent Budget Change 6.21% RISK MANAGEMENT (0507-703) 0204 Conference & Meetings 0 600 0 0 600 600 0239 Misc Insurance 2,975 3,100 2,017 2,020 2,500 2,500 0244 Pollution Insurance 2,626 2,700 3,389 3,390 3,500 3,500 0245 Property Insurance 52,570 45,200 51,728 51,730 53,000 53,000 0246 Liability Insurance 62,258 64,000 64,144 64,150 66,000 66,000 0247 Auto Insurance 37,459 40,500 37,826 37,830 40,000 40,000 0248 Boiler:Machine Insurance 2,244 2,500 4,224 4,230 4,500 4,500 0271 Self-Insured Direct Costs 70,000 70,000 70,000 70,000 70,000 70,000 Contractual Services 230,132 228,600 233,328 233, 350 240,100 240,100 11,500 RISK MANAGEMENT 230,132 228,600 23 3,328 233,350 240,100 240,100 11,500 Percent Budget Change 5.03% PROPERTY DAMAGE (0509-703) 0721 Police 12,554 0 20,614 25,000 0 0 0737 Public Works 1,014 0 9,805 10,000 0 0 0788 Park & Rec. 0 0 0 0 0 0 0799 Undesignated 0 5,000 2,573 3,000 5,000 5,000 Other 13,568 5,000 32,992 38,000 5,000 5,000 0 PROPERTY DAMAGE 13,568 5,000 32,992 38,000 5,000 5,000 0 Percent Budget Change 0.00% PURCHASING/P-CARD (0511-703) 0103 Temporary Wages 1,000 1,000 1,000 1,000 1,000 1,000 0111 Fringes 20 20 20 20 20 20 Personnel Services 1,020 1,020 1,020 1,020 1,020 1,020 0 0204 Conference & Meetings 0 500 0 0 0 0 0207 Dues & Memberships 0 50 0 0 0 0 Contractual Services 0 550 0 0 0 0 (550) PURCHASING/P-CARD 1,020 1,570 1,020 1,020 1,020 1,020 (550) Percent Budget Change -35.03% -75--78- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CENTRAL SERVICES (0515-703) 0203 Postage 1,086 1,500 1,123 1,130 1,500 1,500 0207 Dues & Memberships 205 400 50 400 400 400 0212 Maint of Office Equi pment 405 500 405 500 500 500 0236 Outside Services 2,460 2,500 1,910 2,500 2,500 2,500 0252 Rental of Equipment 1,984 2,000 1,889 2,000 2,000 2,000 Contractual Services 6 ,140 6,900 5,377 6,530 6,900 6,900 0 0301 Offi ce Supplies 7,699 5,500 1,456 2,500 5,000 5,000 0302 Inhouse Printng/Dist Cost 0 20 0 0 0 0 0303 Computer Oper Supplies 0 100 0 100 100 100 0333 All Other Supplies 54 100 0 100 100 100 0344 Small Equipment 0 200 0 200 200 200 Supplies & Materials 7 ,753 5,920 1,456 2,900 5,400 5,400 (520) CENTRAL SERVICES 13,893 12,820 6,833 9,430 12,300 12,300 (520) Percent Budget Change -4.06% UTILITY BILLING (0525-703) 0101 Salaries 79,140 81,000 60,750 81,000 83,680 83,680 0110 Health Insurance 20,030 21,010 15,750 21,010 22,660 22,660 0111 Fringes 14,760 14,370 10,778 14,370 15,020 15,020 Personal Services 113,930 116,38 0 87,278 116,380 121,360 121,360 4,980 0202 Outside Printing 5,800 2,800 775 2,800 3,000 3,000 0203 Postage 22,163 20,000 16,419 22,000 22,000 22,000 0204 Conference & Meetings 0 1,200 0 0 1,200 1,200 0205 Debit Card Charges 2,991 2,800 1,396 2,500 3,000 3,000 0218 Maint of Software 6,908 4,000 7,116 8,000 6,000 6,000 0236 Outside Services 5,463 5,000 3,352 5,000 5,000 5,000 0255 IS Services / Internal 13,370 12,850 9,638 14,600 18,900 18,900 Contractual Services 56,695 48,650 38,696 54,900 59,100 59,100 10,450 0303 Computer Oper Supplies 0 100 0 100 100 100 0347 Small Computer Hardware 86 200 183 200 200 200 Supplies & Materials 86 300 183 300 300 300 0 UTILITY BILLING 170,711 165,330 126, 157 171,580 180,760 180,760 15,430 Percent Budget Change 9.33% -76--79- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE WATER UTILITY (0526-703) 0101 Salaries 37,300 39,000 29,250 39,000 39,660 39,660 0103 Temporary Wages 1,000 1,000 750 1,000 1,000 1,000 0110 Health Insurance 9,450 10,120 7,560 10,120 10,740 10,740 0111 Fringes 6,960 7,100 5,325 7,100 7,300 7,300 Personal Services 54,710 57,220 42,885 57,220 58,700 58,700 1,480 0204 Conference & Meetings 48 1,152 0 0 1,000 1,000 0236 Outside Services 0 200 0 200 200 200 Contractual Services 48 1,352 0 200 1,200 1,200 (152) WATER UTILITY 54,758 58,572 42,885 57,420 59,900 59,900 1,328 Percent Budget Change 2.27% FINANCE 1,142,330 1,145,248 918,028 1,181 ,180 1,185,270 1,182,770 37,522 Percent Budget Change 3.28% -77--80- Department/Office: Budget: Finance Finance Operations Program: Submitted by: General Government Michael Easker Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2020 for 2020 2021 Director Grade S3 1.00 Grade S3 1.00 $117,220 $117,220 $117,950 Deputy Director Grade K3 1.00 Grade L3 1.00 60,630 60,630 61,460 Assistant Treasurer Grade K3 1.00 Grade K3 1.00 59,930 67,580 59,940 Payroll - A/P - A/R Coordinator Grade H3 1.00 Grade H3 1.00 52,170 52,170 53,190 Utility Billing Coordinator - A/P Grade G3 1.00 Grade G3 1.00 48,410 48,410 48,650 Accounting Clerk Grade G3 1.00 Grade G3 1.00 44,330 37,310 42,000 Office Manager Grade G3 1.00 Grade G3 1.00 44,330 44,330 45,360 Cashier Grade F3 1.00 Grade F3 1.00 43,900 38,780 39,000 Subtotal 8.00 8.00 $470, 920 $466,430 $467,550 PART-TIME Cashier Grade EH 0.67 Grade EH 0.67 22,990 22,990 23,310 Accrued Wages - - 3,570 3,570 1,910 11.00/hr. 11.00/hr. 5,000 8,000 5,000 TOTAL XXX 8.67 XXX 8.67 $502,480 $500,990 $497,770 Intern/Co-op Student POSITION TITLE FULL TIME OTHER COMPENSATION TEMPORARY STAFFING SALARIES & WAGES Current Budget Requested Budget CITY OF NEENAH REQUEST FOR 2021 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES -78--81- -82- The Department is an internal servic e agency consisting of the all City Attorney and City Clerk functions. Activities of the City Attorney in clude providing legal advice to the Mayor, Common Council and department and conducting all pretrials before municipal court. The City Clerk's office provides record retention and management; supervises voter registration and el ection administration; issues various licenses and acts as Secretary to the Council. 2019 2020 2021 % 2021 % Actual Approved Requested Increase Proposed Increase Operating Budget $515,881 $599,360 $567,940 -5.24% $566,440 -5.49% No. of Employees (FTE) 4.00 4.00 4.00 0.00% 4.00 0.00% Increases (Decreases) to Expenditures Requested Legal and Administrative Services (1,500) Mayor's Comments: Operations I am recommending a $1,500 Mayor's Executive Adjustment to assist in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments DEPARTMENT OF LEGAL & ADMINISTRATIVE SERVICES Department Head James Godlewski Major Activities -79--83- -84- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST PROGRAM COMMENTS Department/Office: Department of Legal and Administrative Services/City Attorney Budget: City Attorney/ External Legal Services/ADA Compliance Program: General Government Submitted by: James G. Godlewski Goals/Responsibilities: Provide legal advice to the Mayor, Common Council, department heads and duly constituted boards and commissions, and conduct all of the legal business in which the City has an interest. Coordinate and supervise litigation involving the City. Aid in the administration of the Equal Opportunity and Fair Labor Standards Acts, Americans with Di sabilities Act, employee health and life insurance, unemployment and workers compensation programs. Oversee labor contract administration. Negotiate any matters requiring impact bargaining with the City’s labor unions. Designate Risk Management responsibilities. Oversee and assist in the recodification of the Neenah Municipal Code and continuing updates to the code. Supervis e the work of the Deputy City Attorney and City Clerk. Supervise and manage City’ s response to litigation in which it becomes involved. Fulfill the duties of the Americans with Disabilities Act (ADA) Coordinator. Activities: Attend Common Council and Finance and Personnel Committee meetings as well as other committee meetings as requested. Assist in administrative appeals before the Common Council or delegated co mmittee by either prosecuting th e City’s interest in the matter or advising the appeal tribunal regarding issues of administrative procedure and due process consideration. Member of the Board of Public Works. Represent the City in labor negoti ations, including arbitration and mediation proceedings. Research, draft, present pl eadings necessary in the prosecution or defense of litigation involving the City. Represent the City in legal di sputes. Supervise outside counsel work on behalf of the City. Draft and/or review ordinances, resolutions, contracts, leases and indentures. Negotiate contract terms with the various vendors and service providers to the City. Advise Mayor, Common Council members and othe r departments as requested. Review and settle liability claims per Cities & Villages Mutual Insurance Company rules and City of Neenah claims policy. Supervise the City Clerk’s Office. 2020 Accomplishments: /g120 Continued to develop Deputy City Attorney. /g120 Worked with the HR department to develop policies and procedures to deal with COVID-19. /g120 Continued to work closely with the CDA to implement redeve lopment plans for the Downtown Gateway redevelopment area (PH Glatfelter Mill Redevelopment). /g120 Assisted with multiple residential development agreements within the City. /g120 Assisted in the acquisition of several properties, including th e purchase of vacant land on Highway G for development. /g120 Successfully defended the City against clai ms by the residents of Lake Shore Avenue. /g120 Developed and planned strategies with regard to the Ci ty’s relationship with our neighboring municipalities. /g120 Continued the ADA Facilities audit, an d began the City’s work in our efforts to comply with Title II of the ADA. 2021 Goals/Plans: /g120 Continue work to update and create necessary City policies, as needed. /g120 Continue to prosecut e municipal citations. /g120 Fully develop and implement ADA Title II compliance program. /g120 Continue to work with Community Developm ent on the development of the Plexus area. /g120 Assist in defense of litiga tion filed against the City. Major Increases (Decreases) in 2021 Budget Request: Overall, when including all costs attributable to the City Attorn ey’s office operations, the City Attorney’s budget shows a net increase in budgeted expenditures of $6,830 for 2021 over 2020: That increase is entirely due to the increase in IS Services. Without the IS Services increase, the City Attorney’s budget would show a net decrease of $960. Most of the decrease is attributable to a decrease in Conference & Meetings and Dues & Memberships. The grea test increase is $7,790 for IS Services . The following items showed increases or decreases of at least $500: Increases: Decreases : /g120 Salaries /g120 Fringes $ 770 $ 590 /g120 Conferences & Meetings ($ 1,500) /g120 IS Services (internal) /g120 Net effect of changes less than ($500) $ 7,790 $ 300 /g120 Dues & Memberships /g120 Net effect of changes less than ($500) ($ 500) ($ 620) $ 9,450 ($ 2,620) -80--85- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Department of Legal and Administrative Services/City Clerk Budget: City Clerk/ Elections/Board of Review PROGRAM COMMENTS Program: General Government Submitted by: Stephanie Cheslock Goals/Responsibilities: Provide mandated services to the general public, voter registration, licensing, records retention and management, custody of the Corporate Seal. Act as Secretary to the Council. Administer all elections. Attest and certify to the correctness of the assessment roll and conduct the annual Board of Review. 2020 Accomplishments: /g120 2020 Board of Review /g120 Administered four elections including April Presidential Preference Election and November Presidential Election /g120 Processed an immense influx of absentee ballots for three elections due to COVID-19 /g120 Continued training on the Badger Books for poll workers /g120 Continue working on implementation of a new indexing system for ordinances, resolutions, agreements, etc. including electronic scanning of records. /g120 Continue implementation of the Help America Vote Act of 2002 (HAVA); HR811 Voter Confidence and Increased Accessibility Act 2007; 2011 Wisconsin Act 227; 2011 Wisconsin Act 45; the Move Act of 2012; the 2012 Consent Decree reporting requirements and reporting election cost estimates; the on-line Click & Mail Absentee Voting System for military and overseas voters and on-line voter registration and absentee ballot. /g120 Continue Implementation of numerous Legislative Updates for Elections. /g120 Hired a new City Clerk /g120 Hired and began training a new Deputy Clerk. 2021 Goals/Plans: /g120 2021 Board of Review. /g120 Administer two elections /g120 Continue training on the Badger Books for staff and poll workers /g120 Continue implementation of the Help America Vote Act of 2002 (HAVA); HR811 Voter Confidence and Increased Accessibility Act 2007; 2011 Wisconsin Act 227; 2011 Wisconsin Act 45; the Move Act of 2012; the 2012 Consent Decree reporting requirements and reporting election cost estimates; the on-line Click & Mail Absentee Voting System for military and overseas voters and on-line voter registration and absentee ballot. /g120 Implement numerous Legislative Updates for Elections. /g120 Continue working on implementation of a new indexing system for ordinances, resolutions, agreements, etc. including electronic scanning of records. /g120 Continue training new Deputy Clerk on all aspects of the job. Major Increases (Decreases) in 2021 Budget Request: City Clerk /g120 Dues & Memberships: Decrease to $200 (-$150 from 2020) due to no required Notary Public renewals Elections /g120 Temporary Wages: Decrease to $25,750 (-$14,450 from 2020) due to only having two (2) elections in 2021. /g120 Auto Allowance: Decrease to $100 (-$300 from 2020) due to only having two (2) elections in 2021. /g120 Employee Recognition Awards: Decrease to $0 (-$2,500 from 2020) due to no election inspector appreciation luncheon in 2021. /g120 Outside Printing: Decrease to $2,000 (-$1,000 from 20 20) due to only having two (2) elections in 2021. /g120 Postage: Increase to $10,000 (+$5,000 from 2020) due to the major increase in absentee voting since COVID-19. /g120 Advertising & Publications: Decrease to $200 (-$1,000 fr om 2020) due to only having two (2) elections in 2021. /g120 Outside Services: Decrease to $5,000 (-$5,000 from 20 20) due to only having two (2) elections in 2021. /g120 Building Rental: Decrease to $300 (-$300 from 2020) due to only having two (2) elections in 2021. /g120 Office Supplies: Decrease to $500 (-$500 from 2020) due to only having two (2) elections in 2021. /g120 Computer Operating Supplies: Decrease to $1,000 (-$3,000 fr om 2020) due to only having two (2) elections in 2021. Board of Review /g120 Temporary Wages: Decrease to $700 (-$700 from 2020) due to only 1 day estimated BOR in 2021. -81--86- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE LEGAL & ADMINISTRATIVE SERVICES CITY ATTORNEY OPERATION (0901-705) 0101 Salaries 185,569 194,340 135,337 194,420 195,110 195,110 0103 Temporary Wages 0 3,500 2,731 3,260 3,500 3,500 0110 Health Insurance 29,510 31,780 23,850 31,780 31,780 31,780 0111 Fringes 32,191 33,030 23,126 33,150 33,620 33,620 0115 Schools/Seminars/Training 563 450 558 560 450 450 0123 Auto Allowance 0 200 0 200 200 200 Personal Services 247,833 26 3,300 185,602 263,37 0 264,660 264,660 1,360 0202 Outside Printing 48 50 9 50 50 50 0203 Postage 65 250 51 250 250 250 0204 Conferences & Meetings 7,746 6,500 1,815 1,820 5,000 5,000 0207 Dues & Memberships 2,459 2,500 2,514 2,520 2,000 2,000 0212 Maint of Office Eq uipment 0 50 0 50 50 50 0218 Maint of Software 1,492 1,400 1,795 1,800 1,560 1,560 0227 Cellular Telephone 1,040 960 1,380 1,620 960 960 0236 Outside Services 3 0 24 30 0 0 0238 Professional Services 0 100 0 0 0 0 0254 Printer / Copies 456 600 391 450 450 450 0255 IS Services / Internal 23,100 18,410 13,807 20,400 26,200 26,200 0261 Misc Expenditures 0 30 0 30 50 50 Contractual Services 36,409 30,850 21,786 29,020 36,570 36,570 5,720 0301 Offi ce Supplies 483 300 261 270 250 250 0302 Inhouse Printing 0 10 0 10 10 10 0303 Computer Oper Supplies 0 50 0 50 50 50 0308 Books and Periodicals 6,268 7,000 5,649 5,650 7,000 7,000 0343 Small Program Packages 0 750 0 750 750 750 0344 Small Equipment 0 200 0 300 200 200 0347 Small Computer Hardware 38 500 0 500 500 500 Supplies & Materials 6 ,789 8,810 5,910 7,530 8,760 8,760 (50) 8000 Mayor's Exec Adj 0 0 0 0 0 (1,500) Mayor's Exec Adj 0 0 0 0 0 (1,500) (1,500) CITY ATTORNEY OPERATIONS 291,031 302, 960 213,298 299,920 309,990 308,490 5,530 EXTERNAL LEGAL SERVICES (0905-705) 0238 Professional Services 0 2,000 4,389 4,390 2,000 2,000 Contractual Services 0 2,000 4,389 4,390 2,000 2,000 0 PROSECUTION/EXTERNAL LEGAL SERVICES 0 2,000 4,389 4,390 2,000 2,000 0 CABLE TELEVISION (0907-705) 0238 Professional Services 0 200 0 0 0 0 Contractual Services 0 200 0 0 0 0 (200) CABLE TELEVISION 0 200 0 0 0 0 (200) -82--87- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CITY CLERK OPERATIONS (0915-705) 0101 Salaries 112,060 119,480 72,245 105,160 104,400 104,400 0103 Temporary Wages 1,978 2,500 2,731 2,740 2,500 2,500 0110 Health Insurance 29,510 31,780 19,880 27,810 31,780 31,780 0111 Fringes 21,019 21,510 13,221 18,980 19,290 19,290 0115 Schools/Seminars/Training 1,711 1,200 40 100 1,500 1,500 0123 Auto Allowance 0 50 0 0 100 100 Personal Services 166,278 17 6,520 108,117 154,79 0 159,570 159,570 (16,950) 0202 Outside Printing 83 150 483 600 200 200 0203 Postage 653 1,000 1,642 2,000 1,000 1,000 0204 Conferences & Meetings 0 1,300 0 0 1,000 1,000 0207 Dues & Memberships 130 350 210 300 200 200 0212 Maint of Office Equipment 0 200 0 0 200 200 0218 Maint of Software 790 380 825 900 1,560 1,560 0221 Telephone 0 10 0 0 10 10 0227 Cellular Telephone 480 500 320 350 400 400 0235 Outside Software Services 0 400 99 100 400 400 0236 Outside Services 6,636 6,000 850 1,000 6,000 6,000 0254 Printer / Copies 2,378 3,030 3,489 3,490 3,300 3,300 0255 IS Services / Internal 18,690 17,630 13,222 17,300 25,500 25,500 Contractual Services 29,840 30,950 21,140 26,040 39,770 39,770 8,820 0301 Offi ce Supplies 1,307 1,000 836 1,500 1,000 1,000 0302 Inhouse Printing 0 200 0 0 200 200 0303 Computer Oper Supplies 262 250 0 0 50 50 0308 Books and Periodicals 524 600 542 600 600 600 0318 Maps and Records 540 400 453 460 400 400 0333 All Other Supplies 120 200 0 0 200 200 0343 Small Program Packages 0 50 0 0 50 50 0344 Small Equipment 0 1,200 0 0 750 750 0347 Small Computer Hardware 465 250 524 550 500 500 Supplies & Materials 3 ,218 4,150 2,355 3,110 3,750 3,750 (400) CITY CLERK OPERATIONS 199,336 211,620 1 31,612 183,940 203,0 90 203,090 (8,530) ELECTIONS (0916-705) 0103 Temporary Wages 13,483 40,200 38,190 55,900 25,750 25,750 0111 Fringes 663 2,140 1,566 2,290 1,020 1,020 0115 Schools/Seminars/Training 81 200 0 0 0 0 0123 Auto Allowance 63 400 59 100 100 100 0128 Empl Reconition Awards 0 2,500 0 2,500 0 0 Personal Services 14,290 45,440 39,815 60,790 26,870 26,870 (18,570) 0202 Outside Printing 691 3,000 4,751 6,000 2,000 2,000 0203 Postage 922 5,000 21,333 22,000 10,000 10,000 0204 Conferences & Meetings 0 50 0 0 0 0 0206 Advertising & Publication 100 1,200 234 500 200 200 0212 Maint of Office Equipment 3,7 38 6,000 4,201 4,210 4,000 4,000 0236 Outside Services 3,156 10,000 6,395 8,000 5,000 5,000 0251 Building Rental 300 600 0 0 300 300 Contractual Services 8,907 25,850 36,914 40,710 21,500 21,500 (4,350) 0301 Offi ce Supplies 115 1,000 1,051 1,060 500 500 0302 Inhouse Printing 0 100 0 0 100 100 0303 Computer Oper Supplies (15) 1,000 269 500 500 500 0333 All Other Supplies 238 4,000 3,106 4,000 1,000 1,000 0342 Tech Service Supplies 0 2,600 53 500 1,000 1,000 0344 Small Equipment 0 200 0 0 200 200 Supplies & Materials 338 8,900 4,479 6,060 3,300 3,300 (5,600) ELECTIONS 23,535 80,190 81,208 107,560 51,670 51,670 (28,520) -83--88- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE BOARD OF REVIEW (0917-705) 0103 Temporary Wages 800 1,400 500 500 700 700 0111 Fringes 13 20 7 10 10 10 0115 Schools/Seminars/Training 0 100 0 0 100 100 Personal Services 813 1,520 507 510 810 810 (710) 0203 Postage 9 20 0 0 30 30 0206 Advertising & Publication 163 200 149 150 100 100 0236 Outside Services 994 600 0 0 200 200 Contractual Services 1,166 820 149 150 330 330 (490) 0333 All Other Supplies 0 50 0 0 50 50 Supplies & Materials 0 50 0 0 50 50 0 BOARD OF REVIEW 1,979 2,390 656 660 1,190 1,190 (1,200) LEGAL & ADMIN SERVICES 515,881 599,360 431,163 596,4 70 567,940 566,440 (32,920) Percent Budget Change -5.49% -84--89- Department/Office: Budget: Legal & Administrative Legal Services & Administrative Program: Submitted by: General Government James Godlewski Approved Curre nt Requested Grade/Monthly Grade /Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2020 for 2020 2021 City Attorney Grade T3 1.00 Grade T3 1.00 $121,290 $121,290 $121,890 Deputy City Attorney Grade O3 1.00 Grade O3 1.00 71,610 71,610 72,470 City Clerk Grade M3 1.00 Grade M3 1.00 75,110 66,170 63,000 Deputy Clerk Grade F3 1.00 Grade G3 1.00 43,470 38,170 41,000 Subtotal 4.00 4.00 311,480 297,240 298,360 Accrued Wages - - - - 2,340 2,340 1,150 Board of Review - - - - 1,400 500 700 Election Poll Workers $120-$215/day - $120-$215/day - 40,200 55,900 25,750 DOLAS Intern - - - - 6,000 6,000 6,000 TOTAL XXX 4.00 XXX 4.00 $361,420 $361,980 $331,960 OTHER COMPENSATION TEMPORARY STAFFING SALARIES & WAGES Current Budget Requested Budget CITY OF NEENAH REQUEST FOR 2021 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES POSITION TITLE FULL TIME -85--90- Human Resources and Safety areas of responsibility include: policy development, recruitment and selection, benefit administration, advising Department Heads on personnel matters, labor relations, safety programs, worker's compensation, implementation and ma intenance of merit/system/performance reviews, employee development, compensation, and employee records management. 2019 2020 2021 % 2021 % Actual Approved Requested Increase Proposed Increase Operating Budget $263,161 $263,090 $271,690 3.27% $271,190 3.08% No. of Employees (FTE) 2.47 2.47 2.47 0.00% 2.47 0.00% Increases (Decreases) to Expenditures Requested Human Resources & Safety (500) Mayor's Comments: I am recommending a $500 Mayor's Executive Adjustment to assist in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Operating Budget Information/Number of Employees DEPARTMENT OF HUMAN RESOURCES AND SAFETY Department Head Lindsay Kehl Major Activities Mayor's Recommended Budget Adjustments -86--91- -92- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST PROGRAM COMMENTS Department/Office: Human Resources and Safety Budget: Human Resources and Safety Program: General Government Submitted by: Lindsay Kehl Goals/Responsibilities: Provide personnel administration for City employees to includ e recruitment, benefits, safety, policy development, salary administration and employee relations. Explore ways to control salary and benefit costs through development/update of plans while keeping them competitive with public and privat e sector. Recruit, select an d hire employees. Act as a resource for department heads, supervisors and employees to counsel, answer employment-related questions and resolve employee-related issues. Conduct and assist in investigations. Responsible for the development, maintenance and organization of employee records, inclusive of safe ty-related programs, training and workers compensation. Maintain compliance with state and federal laws to include Equal Employment Opportunity, Fair Labor Standards Acts, Americans with Disabilities Act, Family and Medical Leave Act, etc. Designated Risk Management responsibilities. Assist the City Attorney on Labor Relations and Negotiations. Activities: Oversee all functions of human resources and safety to include recruitment and selection, compensation, employee benefits, worker’s compensation, safety, personnel policies and performance management and discipline. 2020 Accomplishments: /g120 Filled several vacancies /g120 Developed a City-wide training calendar providing a variety of learning opportunities to all staff /g120 Conducted an Employee Benefit Survey to assess staff perceptions of current benefit offerings /g120 Fostered partnership with Leadership Fox Cities to sponso r two City of Neenah employees to participate in the 2020- 2021 program /g120 Gained momentum with efforts of the SAFE Team; revised the City’s Emergency Action Plan and various safety procedures and protocols across departments /g120 Coordinated annual audiograms, random drug screens, etc. /g120 Worked on HR standardization of work /g120 Advised management on personnel and employee relations concerns /g120 Presented to Finance and Personnel Committee, Council, Water Commission, Joint Finance, Fire Commission, Police Commission, Library Board and Parks and Rec Commission as needed 2021 Goals/Plans: In addition to activities listed above, continue standardization of work progress for HR processes with the introduction of Seamless Docs into the City. Continued focus on employee safety, training and development, and LEAN initiatives. Major Increases (Decreases) in 2021 Budget Request: None -87--93- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE HUMAN RESOURCES & SAFETY OPERATIONS (1001-707) 0101 Salaries 169,848 167,040 116,466 167,040 169,740 169,740 0103 Temporary Wages 1,462 1,500 0 0 1,500 1,500 0110 Health Insurance 14,760 15,890 11,880 15,890 15,890 15,890 0111 Fringes 25,879 24,220 16,735 24,010 25,000 25,000 0115 Schools/Seminars/Training 413 200 0 100 200 200 0123 Auto Allowance 36 200 0 80 100 100 0128 Empl Reconition Awards 62 0 0 0 0 0 Personal Services 212,460 20 9,050 145,081 207,12 0 212,430 212,430 3,380 0202 Outside Printing 29 0 0 0 0 0 0203 Postage 169 250 140 250 280 280 0204 Conferences & Meetings 687 2,500 879 1,000 3,000 3,000 0206 Advertising & Publication 6,409 7,500 6,342 7,500 7,500 7,500 0207 Dues & Memberships 237 350 265 350 350 350 0218 Maint of Software 509 470 458 470 580 580 0227 Cellular Telephone 480 480 360 480 480 480 0236 Outside Services 15,187 11,000 7,086 10,500 10,500 10,500 0254 Printer / Copies 1,292 1,580 1,040 1,340 1,340 1,340 0255 IS Services / Internal 16,780 15,750 11,813 17,200 21,000 21,000 0264 Drug & Alcohol Testing 1,331 1,500 819 2,000 2,500 2,500 0265 EE Safety Compliance Acct 6,730 11,430 3,974 8,000 10,500 10,500 Contractual Services 49,840 52,810 33,176 49,090 58,030 58,030 5,220 0301 Offi ce Supplies 256 650 332 650 650 650 0302 Inhouse Printing 0 30 0 30 30 30 0303 Computer Oper Supplies 0 50 0 50 50 50 0308 Books and Periodicals 0 50 0 30 50 50 0347 Small Computer Hardware 605 450 36 450 450 450 Supplies & Materials 861 1,230 368 1,210 1,230 1,230 0 8000 Mayor's Exec Adj 0 0 0 0 0 (500) Mayor's Exec Adj 0 0 0 0 0 (500) (500) OPERATIONS 263,161 263,090 178,6 25 257,420 271,690 271,190 8,100 Percent Budget Change 3.08% HUMAN RESOURCES & SAFETY 263,161 263,090 178,625 257 ,420 271,690 271,190 8,100 Percent Budget Change 3.08% -88--94- Department/Office: Budget: Human Resources & Safety Human Resources & Safety Program: Submitted by: General Government Lindsay Kehl Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2020 for 2020 2021 Director Grade S3 1.00 Grade S3 1.00 $100,200 $100,200 $102,690 HR Admin. Asst (.80 FTE) Grade G 0.80 Grade G 0.80 39,250 39,250 39,500 Recruiter / HR Coordinator Grade I 0.53 Grade I 0.53 26,330 26,330 26,900 Accrued Wages - - 1,260 1,260 650 Human Resource $15.00 $15.00 1,500 0 1,500 TOTAL XXX 2.33 XXX 2.33 $168,540 $167,040 $171,240 CITY OF NEENAH REQUEST FOR 2021 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES STAFFING SALARIES & WAGES Current Budget Requested Budget TEMPORARY POSITION TITLE FULL TIME PART TIME OTHER COMPENSATION -89--95- -96- The Department is responsible for the operation and maintenance of the City Administration Building (City H all). This includes all building and grounds upkeep, utilities, cleaning, janitorial and furnishings. This inclu des 5% of the personal services cost of the Building Manager being charged to the Public Library budget. 2019 2020 2021 % 2021 % Actual Approved Requested Increase Proposed Increase Operating Budget $325,156 $297,660 $299,890 0.75% $298,390 0.25% No. of Employees (FTE) 0.95 0.95 0.95 0% 0.95 0% Increases (Decreases) to Expenditures Requested Municipal Building (1,500) Mayor's Comments: I am recommending a $1,500 Mayor's Executive Adjustment to assist in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments ADMINISTRATION BUILDING Department Head Gerry Kaiser Major Activities -90--97- -98- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Public Works Budget: Municipal Building Operations PROGRAM COMMENTS Program: General Government Submitted by: Gerry Kaiser Goals/Responsibilities: Maintain and repair the City Administration Building and provide technical advice for other City buildings. Contract for centralized purchases of common custodial services and maintenance supplies. Inspect and maintain mechanical equipment. 2020 Accomplishments: /g120 Continued televising Council meetings. /g120 Made building modifications necessary to accommodate needs during COVID-19 pandemic. 2021 Goals/Plans: /g120 Continue televising Council meetings. /g120 Continue addressing handicapped accessibility issues. /g120 Continue to coordinate maintenance of Training Center with Information Systems and Neenah-Menasha Fire Rescue. Major Increases (Decreases) in 2021 Budget Request: None -91--99- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE MUNICIPAL BUILDING OPERATIONS (1801-709) 0101 Salaries 60,646 63,840 42,508 63,790 63,870 63,870 0103 Temporary Wages 7,200 12,000 9,038 12,000 12,000 12,000 0104 Overtime Wages 206 0 169 200 200 200 0110 Health Insurance 13,050 13,120 9,810 13,120 14,140 14,140 0111 Fringes 12,437 13,480 9,194 12,930 13,370 13,370 0117 Clothing Allowance 106 350 0 0 0 0 Personal Services 93,645 102 ,790 70,719 102,040 103,580 103,580 790 0213 Maint of Motor Vehicles 1,004 200 0 200 200 200 0214 Maintenance of Buildings 38,879 3 0,000 18,153 30,000 30,000 30,000 0216 Maint of Operating Equip 336 800 552 800 1,000 1,000 0218 Software Maintenance 199 0 199 200 200 200 0219 Maintenance of Land 1,869 1,600 1,386 1,600 1,600 1,600 0221 Telephone 11,152 10,500 6,259 10,500 10,500 10,500 0222 Electricity 46,090 46,000 32,174 46,000 46,000 46,000 0223 Natural Gas 11,412 9,900 5,901 9,900 9,900 9,900 0224 Water & Sewer 4,030 3,900 1,518 3,500 3,700 3,700 0225 Commercial Dumpster 893 920 485 970 1,000 1,000 0226 Storm Water 1,386 1,390 693 1,390 1,390 1,390 0227 Cellular Telephone 1,039 1,050 370 700 700 700 0236 Outside Services 47,527 39,400 28,354 39,400 40,500 40,500 0237 Pest Control 602 700 621 630 600 600 0293 Maint of Motor Veh/Fleet 1,855 1,000 1,015 1,020 1,000 1,000 0294 Oil and Fluids/Fleet 50 70 52 70 70 70 0296 Maint of Equipment/Fleet 887 750 0 750 750 750 Contractual Services 169,210 148,180 97,732 147,630 149,110 149,110 930 0301 Offi ce Supplies 112 100 7 100 100 100 0302 Inhouse Printing 0 10 0 10 10 10 0303 Computer Operating Supply 381 150 0 150 150 150 0306 Cleaning/Janitor Supplies 11,2 45 10,500 8,071 10,500 10,500 10,500 0310 Gasoline & Oil 1,598 1,400 996 1,400 1,400 1,400 0313 Vehicle Maint Supplies 15 50 0 50 50 50 0314 Building Maint. Supplies 5,160 4,000 3,085 4,000 4,200 4,200 0315 Land Maintenance Supplies 393 400 882 900 500 500 0316 Equip. Maint. Supplies 534 300 0 300 300 300 0319 Safety Supplies 233 250 199 250 250 250 0320 Small Tools 2,329 3,000 781 2,500 3,000 3,000 0333 All Other Supplies 2,868 2,100 2,121 2,130 2,100 2,100 0344 Small Equipment 1,399 1,200 4,478 4,480 1,200 1,200 0345 Shop Supplies 977 1,100 426 600 1,100 1,100 Supplies & Materials 27,244 24,560 21,046 27,370 24,860 24,860 300 8000 Mayor's Exec Adj 0 0 0 00 ( 1 , 5 0 0 ) Supplies & Materials 0 0 0 0 0 (1,500) (1,500) OPERATIONS 290,099 275,530 189,4 97 277,040 277,550 276,050 520 TRAINING/REDUNDANT DATA (1802-709) 0103 Temporary Wages 5,025 5,000 3,600 5,000 5,000 5,000 0111 Fringes 292 210 209 210 210 210 Personal Services 5,317 5,21 0 3,809 5,210 5,210 5,210 0 0214 Maintenance of Buildings 13,666 2,500 512 2,500 2,750 2,750 0216 Maint of Operating Equip 98 250 0 250 250 250 0219 Maintenance of Land 443 150 77 150 150 150 0222 Electricity 3,713 3,300 2,527 3,300 3,300 3,300 0223 Natural Gas 1,140 1,000 607 1,000 1,000 1,000 0224 Water & Sewer 315 280 118 280 280 280 0225 Commercial Dumpster 235 200 54 200 200 200 0226 Storm Water 294 250 126 250 250 250 0236 Outside Services 1,275 1,000 813 1,000 1,000 1,000 0237 Pest Control 158 40 105 110 110 110 Contractual Services 21,337 8 ,970 4,939 9,040 9,290 9,290 320 0306 Cleaning/Janitor Supplies 288 300 0 300 300 300 0314 Building Maint. Supplies 231 100 0 100 100 100 0333 All Other Supplies 87 50 0 50 50 50 Supplies & Materials 606 450 0 450 450 450 0 OPERATIONS 27,260 14,630 8,748 14,700 14,950 14,950 320 -92--100- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE MONUMENT MAINTENANCE (1803-709) 0222 Electricity 0 1,400 643 1,200 1,200 1,200 0226 Storm Water 0 0 42 90 90 90 0236 Outside Services 681 100 141 150 100 100 CAPITAL OUTLAY 681 1,500 826 1,440 1,390 1,390 (110) CAPITAL OUTLAY (1881-709) 8108 Office Furniture & Equip. 4,700 3,000 4,526 4,700 4,000 4,000 8133 All Other Equipment 2,416 3,000 1,171 1,300 2,000 2,000 CAPITAL OUTLAY 7,116 6,000 5,697 6,000 6,000 6,000 0 MUNICIPAL BUILDING 325,156 297,660 204,768 2 99,180 299,890 298,390 730 Percent Budget Change 0.25% -93--101- Department/Office: Budget: Public Works Municipal Building Operations Program: Submitted by: General Government Gerry Kaiser Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2020 for 2020 2021 Buildings Manager Grade L3 0.95 Grade L3 0.95 $67,570 $67,520 $67,940 Accrued Wages - - 510 510 260 Building Maint. Assistance 25.00 / hr. 25.00 / hr. 17,000 17,000 17,000 TOTAL XXX 0.95 XXX 0.95 $85,080 $85,030 $85,200 TEMPORARY STAFFING OTHER COMPENSATION SALARIES & WAGES Current Budget Requested Budget CITY OF NEENAH REQUEST FOR 2021 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES POSITION TITLE FULL TIME -94--102- The Police Department is committed to the City's goal of enhancing the quality of life in Neenah. We provide the historical core functions of policing - protecting lives and property - and add an emphasis on protecting rights, as well. Our operating philosophy recognizes our reliance upon community participation and interaction. Most of our programs are community partnerships. Our primary services include neighborhood policing, crime prevention, criminal investigation, traffic and pedestrian safety, and order maintenance. Supporting programs and services include animal control, nuisance abatement, neighborhood watch, "Charlie Check-First", school crossing guards, school liaison officers, hono r guard, and many others. We staff a full-time crime prevention officer, a drug enforcement officer, two school lia ison officers, a training officer, on-call emergency response and tactical teams, and an investigative team, as well as many other specialty assignments. 2019 2020 2021 % 2021 % Actual Approved Requested Increase Proposed Increase Operating Budget $6,486,055 $7,060,318 $7,306,950 3.49% $7,281,950 3.14% No. of Employees (FTE) 53.17 53.17 53.17 0.00% 53.17 0.00% Increases (Decreases) to Expenditures Requested Police (25,000) Mayor's Comments: I am recommending a $25,000 Mayor's Executive Adjustment to assist in balancing the 2021 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to December 31, 2020. Operating Budget Information/Number of Employees NEENAH POLICE DEPARTMENT Department Head Aaron Olson Major Activities Mayor's Recommended Budget Adjustments -95--103- -104- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson Goals/Responsibilities: We are Neenah’s Guardians. We keep our community safe while respecting the rights and dignity of every person we have contact with, whether victim, witness, or suspect. The two major emphases of our department are to treat all people with dignity and respect and to have out-of-squad-car experiences with our community. Activities: During 2020, the Neenah Police Department, along with the rest of the world, experienced a pandemic that affected our duties and roles, as well as cancelled many community-oriented activities. Nevertheless, we adapted to the situation and continued our excellent service to our community. We had significant changes in our leadership and organization in 2020. We have a new Assistant Chief, Captain, Patrol Lieutenant, Patrol Sergeant, Investigator/Crime Analyst, Administrative Technician, Open Records Clerk, Patrol Officer, Fleet Maintenance Specialist and Evidence Custodian. Most of our regular activities can be divided into four primary categories: Crime Control: /g120 Respond to and stop active criminal activity /g120 Investigate and document past crimes /g120 Make criminal arrests and referrals /g120 Provide courtroom testimony /g120 Present crime prevention strategies /g120 Conduct security surveys /g120 Engage in preventive patrols /g120 Educate public about crimes/criminals/trends /g120 Post requests for information on social media /g120 Assist other agencies in crime responses /g120 Train employees /g120 Maintain approved force options Traffic Safety: /g120 Investigate and document traffic collisions /g120 Correct traffic hazards /g120 Respond to traffic complaints /g120 Monitor/reduce speeds /g120 Control drunken driving /g120 Issue traffic citations and warnings /g120 Engage in high-visibility patrols /g120 Educate the public about traffic safety /g120 Confirm driver license status /g120 Provide traffic direction /g120 Conduct focused traffic initiatives /g120 Conduct speed surveys /g120 Share data with City Traffic Engineer Quality-of-Life Maintenance: /g120 Resolve neighbor disputes /g120 Provide stand-by services /g120 Conduct vacation checks /g120 Enforce miscellaneous ordinance violations /g120 Unlock vehicles /g120 Conduct animal control activities /g120 Manage nuisance abatement program /g120 Enforce parking violations /g120 Provide lost/found services Community Engagement: /g120 Promote department services to the public /g120 Maintain strong news media relations /g120 Conduct citizens’ academies /g120 Present self-defense classes /g120 Maintain strong relations with schools, employers, and community groups /g120 Participate in parades and special events /g120 Conduct station tours /g120 Participate in community events /g120 Maintain a vibrant social media presence /g120 Participate in classroom presentations -96--105- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson 2020 Accomplishments We have continued our effort to initiate “out-of-squad” contacts that provide friendly, high-visibility connections with citizens. Other accomplishments over the past year include the following: /g120 Played a leadership role in the Special Olympics, Rotary, Leadership Fox Cities, YMCA, Fox Valley Tech Criminal Justice Advisory Board, Youth Go and Friendship Place /g120 Continued ongoing relationship with Fox Valley Technical College, to include free training space for equipment donation /g120 Received usage of a donated Utility Terrain Vehicle (UTV) from June until the end of October for special events /g120 Continued our social media outreach /g120 Implemented a new employee evaluation process /g120 Participated in all Child Abuse Review Team (CART) meetings, Child Death Review Team meetings, Child Abduction Response Team meetings, Tri-County Sexual Assault Review Team and Internet Crime Against Children Task Force (ICAC) /g120 Worked to enhance our Wisconsin Incident Based Reporting (WIBRS) compliancy /g120 Streamlined report process to make it more time efficient /g120 Maintained stable staffing levels, which reduced our overtime budget /g120 Assisted with statewide child forensic interview training /g120 Outfitted one of our vehicles with an Automated Licens e Plate Reader (ALPR) to assist with investigations /g120 Officer Vicki Strebel was named & awarded Wisconsin’s Female Officer of the Year /g120 The Department’s Bike Patrol Unit obtained two e-bikes to better serve our community /g120 An offsite storage building (old City Garage) was obtained to assist with equipment storage /g120 Hallway stations were created within the different de partmental units to showcase historical and present- day photographs /g120 Created the new Department Challenge Coin /g120 Conducted a clergy meeting with representatives from Neenah’s various religious organizations to assist with the dissemination of information /g120 Performed other community outreach programs, such as “Chat with the Chief”, and live social media programs /g120 Created new identification cards for employees /g120 Further enhanced the Crime Analyst position to track and analyze crime trends /g120 Created a part-time Fleet Manager position to focus on the upkeep and status of the motor vehicles assigned to the Department /g120 Obtained a Fresh Gear Rapid Sanitizing System to safely sanitize, deodorize, dry and disinfect any item via Ozone, such as equipment, duty gear, ballistic vests and more /g120 Continued our citizen survey program /g120 Continued our accreditation requirements /g120 Continued to conduct thorough use-of-force investigations /g120 Improved our bias training 2021 Goals/Plans: /g120 Continue to build on our Neighborhood Policing strategy /g120 Send one supervisor to the Wisconsin Command College /g120 Send two supervisors to Leading Police Organization school (LPO) /g120 Send one supervisor to Leadership Fox Cities /g120 Enhance our Drone program with Neenah-Menasha Fire Department /g120 Create a Citizen’s Police Academy to help our citizens understand law enforcement procedures and policies /g120 Continue researching the Department’s history for its 150th anniversary in 2023 -97--106- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Capital Outlay SUPPLEMENTARY DETAIL WORKSHEET FOR GENERAL EXPENSE & CAPITAL OUTLAY Program: Public Safety Submitted by: Aaron L. Olson 2021 Goals/Plans (continued): /g120 Keep expenses at or below median for municipalities with a population of 17,500-30,000 /g120 Add an IT position/employee to our staff /g120 Add a PIO position/employee to our staff /g120 Add one investigator to our staff /g120 Add two police officers to our staff who will be dedicated to traffic control Major Increases (Decreases) in 2021 Budget Request: Clothing Allowance (0117) – Increase of $1,210: Forecasting 2-4 new officers due to retirements/vacancies Department Awards (0126) – Increase of $1,500: Historically increasing commendation prices and trends Maintenance of Motor Vehicles (0213) – Increase of $2,000: Historically increasing costs and trends of parts and labor fees; third year of current patrol fleet Maintenance of Software (0218) – Increase of $2,950, per IS Budget Projection Outside Software Services (0235) – Decrease of $2,940, per IS Budget Projection IS Services/Internal (0255) – Increase of $113,980, per IS Budget Projection Maintenance of Motor Vehicles (0293) – Increase of $5,000: Historically increasing costs and trends of parts and labor fees; third year of current patrol fleet Computer Operation Supplies (0303) – Decrease of $2,100, per IS Budget Projection -98--107- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Capital Outlay SUPPLEMENTARY DETAIL WORKSHEET FOR GENERAL EXPENSE & CAPITAL OUTLAY Program: Public Safety Submitted by: Aaron L. Olson Object Code No. Description and Justification Detail Amounts Within Object Total of Object Code 8108 Office Furniture and Equipment Office Furniture Replacement Replacement of chairs, tables, and desks as necessary $2,500 $2,500 8113 Communication Equipment Portable Radio Encryption $6,000 $6,000 8115 Computer Hardware Outlay Our Information Services professionals help us define what computer equipment needs to be replaced, and the product to replace it with $5,000 $5,000 8133 All Other Equipment Batshields Replace two expired Batshields, $2500 each Automated External Defibrillators Replace as needed, $1600 each Level IV Ballistic Shied Replace expired unit (expires in 2020), $6,000 Traffic Lasers x2 Assist with speed enforcement, $2000 each Precision Rifle Replace current system $5,000 $3,200 $6,000 $4,000 $7,000 $29,700 Door Lock Fob Access System Outfit three additional doors from the 2019 project, $1500 per door $4,500 -99--108- CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF POLICE DEPARTMENT BY TYPE OF EXPENDITURE *** FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE PERSONAL SERVICES 0101 Salaries 3,561,985 3,784,530 2,560,038 3,758,340 3,925,010 3,925,010 0103 Temporary Wages 98,730 105,000 65,102 103,000 107,000 107,000 0104 Overtime Wages 314,897 445,278 209,612 345,000 373,500 373,500 0105 Reimbursement Wage/Fringe (26,235) (20,000) (10,761) (20,000) (20,000) (20,000) 0106 FLSA Overtime Wages 1,631 2,300 1,092 2,300 2,300 2,300 0108 Grant Overtime 11,442 20,000 3,097 20,000 20,000 20,000 0110 Health Insurance 756,020 824,830 606,750 812,920 826,280 826,280 0111 Fringes 935,950 980,900 642,540 956,730 1,026,650 1,026,650 0112 Grant Fringes 2,552 4,550 1,095 4,640 4,640 4,640 0115 Training 40,566 53,300 13,819 27,500 53,300 53,300 0117 Clothing Allowance 48,651 56,790 26,206 56,790 58,000 58,000 0120 Protective Vest Repl Fd 2,400 3,000 0 3,000 3,000 3,000 0122 Travel Expenses 917 1,000 352 1,000 1,000 1,000 0123 Auto Allowance 82 0 0 0 0 0 0125 Employee Schooling Reimb. 0 600 5,106 5,110 600 600 0126 Department Awards 2,414 2,000 3,675 3,680 3,500 3,500 0128 Empl Recognition Awards 467 310 200 310 480 480 0129 Misc Personal/Union Contr 0 0 0 0 500 500 PERSONAL SERVICES 5,752,469 6,264,388 4,127,923 6,080,320 6,385,760 6,385,760 121,372 CONTRACTUAL SERVICES 0202 Outside Printing 1,770 1,500 841 1,500 1,500 1,500 0203 Postage 1,757 2,000 1,268 2,000 2,100 2,100 0204 Conferences & Meetings 1,623 2,430 1,482 2,430 2,930 2,930 0207 Dues & Memberships 2,083 3,100 2,641 3,380 3,350 3,350 0210 Maint of Computer Hardwre 121 2,000 0 2,000 2,000 2,000 0212 Maint of Office Equipment 0 500 0 500 500 500 0213 Maint of Motor Vehicles 19,171 17,550 11,471 18,360 20,450 20,450 0214 Maint of Buildings 31,700 38,000 12,756 38,000 38,000 38,000 0215 Maint of Radio Equipment 9,432 10,800 8,649 10,800 10,800 10,800 0216 Maint of Operating Equip 1,639 4,300 97 4,300 4,300 4,300 0218 Maint Of Software 30,267 35,950 28,148 35,950 38,900 38,900 0219 Maintenance of Land 3,699 2,000 160 2,000 2,000 2,000 0221 Telephone 5,185 5,280 3,466 5,280 5,280 5,280 0222 Electricity 35,706 41,000 25,114 41,000 41,000 41,000 0223 Natural Gas 13,757 13,900 6,757 13,900 13,900 13,900 0224 Water & Sewer 4,203 4,200 1,910 4,200 4,410 4,410 0225 Commercial Dumpster 1,648 1,400 800 1,600 1,600 1,600 0226 Storm Water 2,095 1,940 966 1,940 1,940 1,940 0227 Cellular Telephone 18,677 17,040 13,855 17,130 17,040 17,040 0228 Other Communications/GPS 899 900 640 900 900 900 0231 Care of Prisoners 8,542 12,000 3,345 9,000 12,000 12,000 0235 Outside Software Services 13,391 17,040 15,647 17,040 14,100 14,100 0236 Outside Services 31,226 38,300 24,250 37,150 39,300 39,300 0237 Pest Control 109 400 573 580 400 400 0238 Professional Services 1,356 1,200 2,271 2,280 1,500 1,500 -100--109- CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF POLICE DEPARTMENT BY TYPE OF EXPENDITURE *** FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BU DGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CONTRACTUAL SERVICES cont. 0254 Printer / Copies 7,345 8,450 6,053 7,630 7,630 7,630 0255 IS Services / Internal 297,440 272,060 204,045 302,600 389,800 389,800 0262 Public Relations/Services 4,667 5,000 861 5,000 5,000 5,000 0293 Maint Of Motor Veh/Fleet 28,811 19,500 11,718 19,500 24,500 24,500 0294 Oil and Fluids/Fleet 1,356 2,180 1,243 2,160 2,180 2,180 CONTRACTUAL SERVICES 579,675 581,920 391,027 610,110 709,310 709,310 127,390 SUPPLIES & MATERIALS 0301 Offi ce Supplies 12,413 10,000 7,198 10,000 10,000 10,000 0302 Inhouse Printing 410 500 620 620 500 500 0303 Computer Operation Suppli 2,770 3,100 437 3,000 1,000 1,000 0306 Cleaning/Janitor Supplies 8,198 8,000 7,112 8,500 8,500 8,500 0308 Books and Periodicals 248 1,000 24 100 250 250 0310 Gasoline & Oil 51,854 60,170 29,618 59,170 59,870 59,870 0319 Safety Supplies 15,933 18,000 7,114 18,000 18,000 18,000 0320 Small Tools 489 720 526 720 1,000 1,000 0323 Dog Supplies 3,676 4,000 2,708 4,000 4,000 4,000 0326 Photography Supplies 87 2,100 555 2,100 2,100 2,100 0329 Targets & Ammunition 16,329 18,880 13,330 18,880 19,000 19,000 0333 All Other Supplies 7,423 9,660 4,681 9,660 9,660 9,660 0343 Small Program Packages 352 1,500 0 1,500 1,500 1,500 0344 Small Equipment 10,340 16,800 5,300 16,800 16,800 16,800 0347 Small Computer Hardware 8,147 12,000 4,284 12,000 12,000 12,000 0348 Bike Patrol 1,138 3,000 755 3,000 3,000 3,000 0349 Neighborhood Policing 0 1,500 0 1,500 1,500 1,500 SUPPLIES & MATERIALS 139,807 170,930 84,262 169,550 168,680 168,680 (2,250) CAPITAL OUTLAY 8108 Offi ce Furniture & Equip 2 ,328 2,500 0 2, 500 2,500 2,500 8113 Communication Equipment 0 6,000 0 2,400 6,000 6,000 8114 Computer Software Outlay 3,010 0 0 0 0 0 8115 Computer Hardware Outlay 2,805 8,000 0 5,000 5,000 5,000 8133 All Other Equipment 5,961 26,580 20,973 26,580 29,700 29,700 CAPITAL OUTLAY 14,104 43,080 20,973 36,480 43,200 43,200 120 MAYOR'S EXECUTIVE ADJUSTMENT 8000 Mayor's Adjustment 0 0 0 0 0 (25,000) MAYOR'S ADJUSTMENT 0 0 0 0 0 (25,000) (25,000) TOTAL POLICE 6,486,055 7,060,318 4,624,185 6,896,460 7,306,950 7,281,950 221,632 Percent Budget Change 3.14% -101--110- CITY OF NEENAH OPERATING BUDGET *** POLICE EXPENDITURES SUMMARY BY MAJOR DIVISION *** FOR FISCAL YEAR 2021 POLICE DEPARTMENT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET DIVISION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE Operations 6,064,339 6,553,078 4,389,152 6,418,110 6,786,180 6,761,180 208,102 Police Firing Range 17,618 20,490 13,770 20,490 20,610 20,610 120 School Liaison Program 239,071 285,140 103,732 266,120 296,170 296,170 11,030 Police Crossing Guards 59,621 70,240 28,460 57,830 70,380 70,380 140 CSA / Animal Control 76,379 71,050 54,474 78,400 72,040 72,040 990 K-9 Project 14,923 17,240 13,625 19,030 18,370 18,370 1,130 Capital Outlay-Police 14,104 43,080 20,973 36,480 43,200 43,200 120 TOTAL POLICE 6, 486,055 7,060,318 4,624,186 6,896,460 7,306,950 7,281,950 221,632 Percent Budget Change 3.14% POLICE REVENUES: Public Safety Revenue 208,609 218,000 78,330 202,000 223,000 223,000 5,000 Fines/Forfeitures/Other 94,586 100,000 53,294 75,800 98,000 98,000 (2,000) TOTAL REVENUES 303,195 318,000 131,624 277,800 321,000 321,000 3,000 Percent Budget Change 0.94% -102--111- Department/Office: Budget: Police Police Operations Program: Submitted by: Public Safety Aaron Olson Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal ./Hr. Rate No. for 2020 for 2020 2021 Chief Grade S3 1.00 Grade S3 1.00 $101,190 $100,220 $101,400 Assistant Chief Grade P3 1.00 Grade P3 1.00 96,770 96,640 97,130 Captain Grade P3 1.00 Grade P3 1.00 95,470 83,170 97,130 Lieutenants 75,126-83,862 6.00 77,016-85,971 6.00 526,050 523,100 540,040 Liaison Officers 64,730-76,256 2.00 66,358-78,174 2.00 158,170 158,170 163,560 Investigative 64,730-76,256 4.00 66,358-78,174 4.00 320,240 312,300 326,950 Community Policing Coord. 64,730-76,256 1.00 66,358-78,174 1.00 79,240 79,240 81,230 Sergeants-Patrol 65,090-76,616 4.00 66,718-78,534 4.00 308,190 306,830 324,130 Sergeant-Investigative 65,090-76,616 1.00 66,718-78,534 1.00 80,390 80,450 82,480 Patrol Officer 50,748-72,640 20.00 52,024-74,467 20.00 1,361,670 1,361,670 1,456,930 Communication Techs Grade F3 3.00 Grade F3 3.00 120,630 120,350 121,090 Support SVC Supervisor Grade K3 1.00 Grade K3 1.00 56,550 56,550 57,330 Evidence Custodian Grade G3 1.00 Grade G3 1.00 49,000 49,220 49,770 Administrative Services Tech Grade G3 1.00 Grade G3 1.00 48,170 53,480 46,000 Records/LRMS Coordinator Grade G3 1.00 Grade G3 1.00 49,490 49,490 49,790 Rec. Clerk/Crt Coordinator Grade G3 1.00 Grade G3 1.00 41,290 41,290 41,770 Building Custodian Grade G3 1.00 Grade G3 1.00 54,040 54,040 54,370 Records Clerk/Data Entry Grade F3 1.00 Grade F3 1.00 42,420 42,420 42,930 Records/Accreditation Asst. Grade F3 1.00 Grade F3 1.00 42,080 42,080 42,500 Subtotal 52.00 52.00 $3,631,050 $3,610,710 $3,776,530 Fleet Maint. Specialist Grade GH 0.53 Grade GH 0.53 19,680 12, 830 22,880 Admin. Asst. Grade FH 0.67 Grade FH 0.67 25, 050 25,050 25,500 Holiday Worked - - 32,000 32,000 32,000 Firearm Certifications - - 57,660 57,660 57,660 Accrued Wages - - 20,090 20,090 11,440 Office/Complaint Clerks 15. 00/hr 15.00/ hr 1,000 3, 000 3,000 Community Service Aide (6) $12.00-$12.50/hr. $12.00-$12.50/hr. 40,000 48,000 40,000 Parking Officers (2) $12.00-$12.50/hr. $12.00-$12.50/hr. 40,000 18,000 40,000 Crossing Guards (20) 15.00-19.77/hr. 15.00-19.77/hr. 64,000 52,000 64,000 Operating - - 445,278 345,000 373,500 FLSA Overtime - - 2,300 2,300 2,300 TOTAL XXX 53.20 XXX 53.20 $4,378,108 $4,226,640 $4,448,810 Overtime TEMPORARY POSITION TITLE FULL TIME PART-TIME OTHER COMPENSATION STAFFING SALARIES & WAGES Current Budget Requested Budget CITY OF NEENAH REQUEST FOR 2021 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES -103--112- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE POLICE OPERATIONS/CAP. OUTLAY POLICE OPERATIONS (2101-711) 0101 Salaries 3,425,534 3,616,450 2,509,575 3,590,260 3,751,960 3,751,960 0103 Temporary Wages 714 1,000 1,683 3,000 3,000 3,000 0104 Overtime Wages 288,222 417,778 200,009 333,000 346,000 346,000 0105 Reimbursement Wage/Fringe (26,235) (20 ,000) (10,761) (20,000 ) (20,000) (20,000) 0106 FLSA Overtime Wages 1,631 2,300 1,092 2,300 2,300 2,300 0108 Grant Overtime 11,442 20,000 3,097 20,000 20,000 20,000 0110 Health Insurance 726,510 793,050 582,900 781,140 794,500 794,500 0111 Fringes 892,356 930,580 626,045 910,250 973,720 973,720 0112 Grant Fringes 2,552 4,550 1,095 4,640 4,640 4,640 0115 Training 38,477 50,000 12,439 25,000 50,000 50,000 0117 Clothing Allowance 43,778 50,790 24,916 50,790 52,000 52,000 0120 Protective Vest Repl Fd 2,400 3,000 0 3,000 3,000 3,000 0122 Travel Expenses 917 1,000 352 1,000 1,000 1,000 0123 Auto Allowance 82 0 0 0 0 0 0125 Employee Schooling Reimb. 0 600 5,106 5,110 600 600 0126 Department Awards 2,414 2,000 3,675 3,680 3,500 3,500 0128 Empl Recognition Awards 467 310 200 310 480 480 0129 Misc Personal/Union Contr 0 0 0 0 500 500 Personal Services 5,411,261 5,873,408 3,961,423 5,713,480 5,987,200 5,987,200 113,792 0202 Outside Printing 1,770 1,500 841 1,500 1,500 1,500 0203 Postage 1,757 2,000 1,268 2,000 2,100 2,100 0204 Conferences & Meetings 1,399 2,000 1,448 2,000 2,500 2,500 0207 Dues & Memberships 1,915 2,900 2,361 3,100 3,100 3,100 0210 Maint of Computer Hardwre 121 2,000 0 2,000 2,000 2,000 0212 Maint of Office Equipment 0 500 0 500 500 500 0213 Maint of Motor Vehicles 17,132 16,000 9,968 16,000 18,000 18,000 0214 Maint of Buildings 31,700 38,000 12,756 38,000 38,000 38,000 0215 Maint of Radio Equipment 8,848 9,500 8,125 9,500 9,500 9,500 0216 Maint of Operating Equip 1,639 4,300 97 4,300 4,300 4,300 0218 Maint Of Software 30,267 35,950 28,148 35,950 38,900 38,900 0219 Maintenance of Land 3,699 2,000 160 2,000 2,000 2,000 0221 Telephone 5,185 5,280 3,466 5,280 5,280 5,280 0222 Electricity 35,706 41,000 25,114 41,000 41,000 41,000 0223 Natural Gas 13,757 13,900 6,757 13,900 13,900 13,900 0224 Water & Sewer 4,203 4,200 1,910 4,200 4,410 4,410 0225 Commercial Dumpster 1,648 1,400 800 1,600 1,600 1,600 0226 Storm Water 2,095 1,940 966 1,940 1,940 1,940 0227 Cellular Telephone 16,931 15,240 12,178 15,240 15,240 15,240 0228 Other Communications/GPS 899 900 640 900 900 900 0231 Care of Prisoners 8,542 12,000 3,345 9,000 12,000 12,000 0235 Outside Software Services 13,391 16,540 15,647 16,540 13,600 13,600 0236 Outside Services 14,867 21,000 11,500 20,000 21,000 21,000 0237 Pest Control 109 400 573 580 400 400 0254 Printer / Copies 7,345 8,450 6,053 7,630 7,630 7,630 0255 IS Services / Internal 289,070 261,720 196,290 291,300 375,700 375,700 0262 Public Relations/Services 4,667 5,000 861 5,000 5,000 5,000 0293 Maint Of Motor Veh/Fleet 22,532 15,000 11,013 15,000 20,000 20,000 0294 Oil and Fluids/Fleet 1,085 1,500 1,210 1,500 1,500 1,500 Contractual Services 542,279 542,120 363,495 567,460 663,500 663,500 121,380 -104--113- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE POLICE OPERATIONS/CAP. OUTLAY (cont.) 0301 Office Supplies 12,413 10,000 7,198 10,000 10,000 10,000 0302 Inhouse Printing 410 500 620 620 500 500 0303 Computer Operation Suppli 2,770 3,100 437 3,000 1,000 1,000 0306 Cleaning/Janitor Supplies 8,198 8,000 7,112 8,500 8,500 8,500 0308 Books and Periodicals 248 1,000 24 100 250 250 0310 Gasoline & Oil 45,958 53,400 26,709 53,400 53,400 53,400 0319 Safety Supplies 15,933 18,000 7,114 18,000 18,000 18,000 0320 Small Tools 489 720 526 720 1,000 1,000 0326 Photography Supplies 87 2,100 555 2,100 2,100 2,100 0333 All Other Supplies 5,315 6,830 3,755 6,830 6,830 6,830 0343 Small Program Packages 352 1,500 0 1,500 1,500 1,500 0344 Small Equipment 9,341 15,900 5,144 15,900 15,900 15,900 0347 Small Computer Hardware 8,147 12,000 4,284 12,000 12,000 12,000 0348 Bike Patrol 1,138 3,000 755 3,000 3,000 3,000 0349 Neighborhood Policing 0 1,500 0 1,500 1,500 1,500 Supplies & Materials 110,799 137,550 64,233 137,170 135,480 135,480 (2,070) POLICE OPERATIONS 6,064,339 6,553,078 4,389,151 6,418,110 6,786,180 6,786,180 233,102 CAPITAL OUTLAY (2181-711) 8108 Office Furniture & Equip 2,328 2,500 0 2,500 2,500 2,500 8113 Communication Equipment 0 6,000 0 2,400 6,000 6,000 8114 Computer Software Outlay 3,010 0 0 0 0 0 8115 Computer Hardware Outlay 2,805 8,000 0 5,000 5,000 5,000 8133 All Other Equipment 5,961 26,580 20,973 26,580 29,700 29,700 Capital Outlay 14,104 43,080 20,973 36,480 43,200 43,200 120 MAYOR'S EXECUTIVE ADJUSTMENT 8000 Mayor's Executive Adj 0 0 0 0 0 (25,000) Mayor's Adjustment 0 0 0 0 0 (25,000) (25,000) POLICE OPERATIONS/CAP OUTLAY 6,078,443 6,596,158 4,410,124 6,454,590 6,829,380 6,804,380 208,222 Percent Budget Change 3.16% -105--114- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Firing Range PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson POLICE FIRING RANGE (2103-711) Goals/Responsibilities: Our firing range budget provides for use-of-force training in firearms, less lethal weapons, and other defensive tools. Our officers are trained to State standards and industry best practices to handle a full spectrum of force incidents, including active shooters. Many of our employees are also involved in providing crisis incident training to other agencies around the state of Wisconsin and to students at Fox Valley Technical College. We are recognized as a leading training agency in the state by the Department of Justice Training and Standards Bureau. Activities: /g120/g3Range dry-fire exercises /g120/g3Range live-fire exercises /g120/g3Reloading and malfunction drills /g120/g3Simunition (non-lethal training ammunition) exercises (marking cartridges) /g120/g3SIRT training (non-live fire that uses lasers to identify shot placement) /g120/g3Scenario and isolation exercises /g120/g3Active shooter team responses, including inter-departmental training /g120/g3Moving target drills /g120/g3Movement and cover exercises /g120/g3Less-lethal force and changing force drills 2020 Accomplishments: /g120/g3Maintained 100% compliance with State of Wisconsin Handgun standards /g120/g3Utilized improved training tower at Station 31 /g120/g3Utilized a privately-owned range at no cost /g120/g3Received free facility rental at FVTC PSTC due to ongoing exchange of services agreement 2021 Goals/Plans: /g120 Maintain 100% compliance with State of Wisconsin Handgun standards /g120 Continue to receive free facility rental at FVTC PSTC due to ongoing exchange of services agreement Major Increases/Decreases in 2021 Budget Request: No Major Changes -106--115- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Police Budget: School Liaison Program PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson SCHOOL LIAISON PROGRAM (2104-711) Goals/Responsibilities: The School Resource Officer (SRO) program is our strongest partnership program. It provides educational and preventive opportunities for our children that reduce their involvement in drugs, gangs, and crime. It also works to identify and prevent crimes against children. Our SRO program is perhaps our most successful community program within the department. Activities: /g120 Conduct daily foot patrols in schools /g120 Give classroom presentations /g120 Investigate and document crimes /g120 Act as juvenile law expert for the department /g120 Monitor and enforce curfew violations /g120 Participate in school board meetings /g120 Testify in expulsion hearings /g120 Provide security at school events/games /g120 Respond to reports of crimes/disturbances in schools /g120 Conduct parking lot checks and school parking enforcement 2020 Accomplishments: /g120 For spring 2020 and fall 2020, School Resource Officers (SROs) had a total of 467 reported calls for service between Officer Vicki Strebel and Officer Robert Ross, not including calls over the summer /g120 Officers gave numerous in-class presentations; SRO Ross gave presentations to over 800 kids throughout the year /g120 Updated the title/position to School Resource Officer to reflect the state and national trends and verbiage /g120 Provided law enforcement presence at all home football and basketball games and wrestling matches /g120 Escorted the homecoming parade, provided presence at the homecoming dance, prom activities, graduation, and all middle school dances /g120 Contributed as members of the District Emergency Operations Planning Committee, with a focus on updating post-critical incident plans (beginning in 2019) as well as building security /g120 Participated in multiple school lock down drills throughout the district /g120 SROs gave Choices presentations at Tullar, Wilson , Hoover and Roosevelt Elementary Schools to over 250 students /g120 SROs took an active role in updating and implementing a more modern approach to threat assessments, including mental health risk assessment training with school mental health teams and follow-up planning sessions /g120 Officer Strebel was named the “Wisconsin Female Officer of the Year” based on her efforts as a School Resource Officer 2021 Goals/Plans: /g120 Continue our excellent working relationship with the NJSD Major Increases/Decreases in 2021 Budget Request: IS Services/ Internal (0255) - $3,760 increase, per IS Budget Projection $3,760.00 increase per IS Budget Projection -107--116- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Crossing Guards PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson POLICE CROSSING GUARDS (2105-711) Goals/Responsibilities: The Crossing Guard Program manages the safe movement of pedestrian students before and after school through high-volume traffic locations. Activities: /g120 Staff 15 regular locations twice per day /g120 Report violations to patrol /g120 Tabulate number of children crossing at each location /g120 Review crossing patterns for justification of positions 2020 Accomplishments: /g120 Conducted hiring process for additional crossing guards /g120 Completed an evaluation for each crossing guard /g120 Trained several new crossing guards /g120 Recognized our members in 2020 for the 100th anniversary of crossing guards in the United States /g120 Continued with annual training of safely crossing children 2021 Goals/Plans: /g120 Monitor traffic changes caused by detours, co nstruction, etc. for impact on student safety /g120 Share information with the City Traffic Engineer to identify crossing guard locations that should be created/eliminated /g120 Continue with the annual evaluations for each crossing guard after the 2020/2021 school year /g120 Continue with annual training of safely crossing children Major Increases/Decreases in 2021 Budget Request: No Major Changes -108--117- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Police Budget: CSA/Animal Control PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson CSA/ANIMAL CONTROL (2107-711) Goals/Responsibilities: The Community Service Aide (CSA) program improves our ability to provide valued services to our community. CSA duties are limited to tasks that do not require a sworn officer. Additionally, we have found the CSA program is one of our best means of recruitment for sworn officer positions. We intend to grow the program and further enhance our recruitment ability for the future. The CSA employees are also our parking enforcement officers, but those activities and associated costs are addressed under the parking budget. Activities: /g120 Conduct station tours /g120 Complete reports for non-criminal incidents /g120 Investigate and document animal complaints /g120 Enforce parking regulations /g120 Take lost/found property reports /g120 Manage found bike inventory /g120 Provide employment fingerprinting services /g120 Perform traffic control /g120 Assist at community events/parades /g120 Transport large property items to station /g120 Conduct vacation checks /g120 Enforce nuisance ordinances /g120 Assist disabled motorists 2020 Accomplishments: /g120 Provided more regularly scheduled coverage for parking enforcement and CSA staffing 2021 Goals/Plans: /g120 Implement new/updated CSA manual /g120 Increase types of calls for service CSAs will be able to respond to /g120 Increase training to better prepare CSAs for future jobs in law enforcement Major Increases/Decreases in 2021 Budget Request: Outside Services (0236) – $1,000 increase due to additional animal shelter fees -109--118- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Police Budget: K9 Program PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson K9 Program (2109-711) Goals/Responsibilities: The K9 program exists as an enhancement to the patrol effort. The K9 program provides a unique tool for locating contraband, recovering evidence, controlling subjects and finding subjects. The K9 program was expanded and we currently have two dogs. This allows us to continue with two working K9 teams, with the dogs having staggered retirement dates (estimated working life of a K9 is about six years). Activities: /g120 Conduct drug searches during search warrant execution /g120 Conduct drug sniffs on traffic stops /g120 Conduct school searches /g120 Assist in clearing buildings and conducting large searches /g120 Participate in community events and public appearances /g120 Train with other K9 teams several times per month 2020 Accomplishments: /g120 Completed fundraising for next K9 team /g120 Trained a new K9 team in spring of 2020 /g120 Conducted dozens of narcotics sniffs and se veral subject tracks for wanted individuals /g120 Participated in numerous public demonstrations and presentations /g120 Completed several major seizures of drugs 2021 Goals/Plans: /g120 Send current team to S.K.I.D.D.S (SWAT & K9’s Interacting During Deployment School) /g120 Send all teams to basic/advanced K9 first aid classes Major Increases/Decreases in 2021 Budget Request: No major changes -110--119- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE POLICE FIRING RANGE (2103-711) 0204 Conferences & Meetings 175 360 0 360 360 360 Contractual Services 175 360 0 360 360 360 0 0329 Targets & Ammunition 16,329 18,880 13,330 18,880 19,000 19,000 0333 All Other Supplies 223 500 283 500 500 500 0344 Small Equipment 891 750 156 750 750 750 Supplies & Materials 17,443 20,130 13,769 20,130 20,250 20,250 120 POLICE FIRING RANGE 17,618 20,490 13,769 20,490 20,610 20,610 120 POLICE SCHOOL LIAISON (2104-711) 0101 Salaries 130,451 162,080 46,045 162,080 167,050 167,050 0104 Overtime Wages 26,636 27,500 9,603 12,000 27,500 27,500 0110 Health Insurance 29,510 31,780 23,850 31,780 31,780 31,780 0111 Fringes 38,393 45,400 13,326 41,690 47,700 47,700 0115 Training 576 1,300 0 500 1,300 1,300 0117 Clothing Allowance 1,340 1,500 1,170 1,500 1,500 1,500 Personal Services 226,906 269,560 93,994 249,550 276,830 276,830 7,270 0207 Dues & Memberships 0 50 80 80 50 50 0213 Maint of Motor Vehicles 336 750 7 750 750 750 0215 Maint of Radio Equipment 435 1,000 397 1,000 1,000 1,000 0227 Cellular Telephone 1,044 1,250 1,042 1,250 1,250 1,250 0235 Outside Software Services 0 500 0 500 500 500 0255 IS Services / Internal 8,370 10,340 7,755 11,300 14,100 14,100 0293 Maint Of Motor Veh/Fleet 1,407 1,000 338 1,000 1,000 1,000 0294 Oil and Fluids/Fleet 84 220 0 220 220 220 Contractual Services 11,676 15,110 9,619 16,100 18,870 18,870 3,760 0310 Gasoline & Oil 489 470 119 470 470 470 Supplies & Materials 489 470 119 470 470 470 0 POLICE SCHOOL LIAISON 239,071 285,140 103,732 266,120 296,170 296,170 11,030 -111--120- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE SCHOOL CROSSING GUARDS (2105-711) 0103 Temporary Wages 54,635 64,000 26,821 52,000 64,000 64,000 0111 Fringes 2,138 2,200 922 1,790 2,340 2,340 0117 Clothing Allowance 1,805 2,440 120 2,440 2,440 2,440 Personal Services 58,578 68,640 27,863 56,230 68,780 68,780 140 0204 Conferences & Meetings 49 70 34 70 70 70 Contractual Services 49 70 34 70 70 70 0 0333 All Other Supplies 994 1,530 562 1,530 1,530 1,530 Supplies & Materials 994 1,530 562 1,530 1,530 1,530 0 SCHOOL CROSSING GUARDS 59,621 70,240 28,459 57,830 70,380 70,380 140 ANIMAL CONTROL (2107-711) 0103 Temporary Wages 43,381 40,000 36,597 48,000 40,000 40,000 0104 Overtime Wages 39 0 0 0 0 0 0111 Fringes 1,693 1,370 1,253 1,650 1,460 1,460 0117 Clothing Allowance 1,728 2,060 0 2,060 2,060 2,060 Personal Services 46,841 43,430 37,850 51,710 43,520 43,520 90 0213 Maint of Motor Vehicles 1,654 300 188 300 500 500 0215 Maint of Radio Equipment 149 300 126 300 300 300 0227 Cellular Telephone 702 550 634 640 550 550 0236 Outside Services 16,204 17,000 12,750 17,000 18,000 18,000 0293 Maint Of Motor Veh/Fleet 4,872 2,500 102 2,500 2,500 2,500 0294 Oil and Fluids/Fleet 187 220 34 200 220 220 Contractual Services 23,768 20,870 13,834 20,940 22,070 22,070 1,200 0310 Gasoline & Oil 5,407 6,300 2,790 5,300 6,000 6,000 0333 All Other Supplies 255 300 0 300 300 300 0344 Small Equipment 108 150 0 150 150 150 Supplies & Materials 5,770 6,750 2,790 5,750 6,450 6,450 (300) COMMUN. SERV. OFFICERS/ ANIMAL CONTROL 76,379 71,050 54,474 78,400 72,040 72,040 990 -112--121- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2021 ACCOUNT 2019 2020 2020 YTD 2020 2021 DEPT 2021 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE K-9 PROJECT (2109-711) 0101 Salaries 6,000 6,000 4,418 6,000 6,000 6,000 0111 Fringes 1,370 1,350 994 1,350 1,430 1,430 0115 Training 1,513 2,000 1,380 2,000 2,000 2,000 Personal Services 8,883 9,350 6,792 9,350 9,430 9,430 80 0207 Dues & Memberships 168 150 200 200 200 200 0213 Maint of Motor Vehicles 49 500 1,309 1,310 1,200 1,200 0236 Outside Services 155 300 0 150 300 300 0238 Professional Services 1,356 1,200 2,271 2,280 1,500 1,500 0293 Maint Of Motor Veh/Fleet 0 1,000 265 1,000 1,000 1,000 0294 Oil and Fluids/Fleet 0 240 0 240 240 240 Contractual Services 1,728 3,390 4,045 5,180 4,440 4,440 1,050 0323 Dog Supplies 3,676 4,000 2,708 4,000 4,000 4,000 0333 All Other Supplies 636 500 80 500 500 500 Supplies & Materials 4,312 4,500 2,788 4,500 4,500 4,500 0 K-9 PROJECT 14,923 17,240 13,625 19,030 18,370 18,370 1,130 TOTAL POLICE DEPARTMENT 6,486,055 7,060,318 4,624,183 6,896,460 7,306,950 7,281,950 221,632 Percent Budget Change 3.14% -113--122- Neenah-Menasha Fire rescue (NMFR) is committed to providing a quality of public service that ensures the sa fety and well- being of our communities. We are co mmitted to protecting lives and proper ty to help provide an exceptional quality of life for our citizens. NMFR responds to over 2,400 emergency calls for service annually. NMFR provides our cit izens fire suppression, emergency medical services, special operations, and water/ice rescue. NMFR spends numerous ho urs training to prepare its firefighters and provid e skills needed to deal with the many hazardous conditions that occur when responding to emergencies. Fire prevention acti vities include conducting over 3,200 inspections annually, fire investiga tions, tank inspections and plan reviews. NMFR's award winning public education programs reach over 12,000 people a ye ar through open houses, safety fairs, parades, station tours, school vi sits and formal programs . The Cities of Neenah and Menasha share department costs based upon a four-factor formula. 2019 2020 2021 % 2021 % Actual Approved Requested Increase Proposed Increase Operating Budget $5,085,695 $5,154,590 $5,423,390 5.21% $5,264,370 2.13% No. of Employees (FTE) 40.48 40.32 40.98 1.64% 40.68 0.89% Increases (Decreases) to Expenditures Requested Joint Fire/Rescue Recommendations as jointly directed by the Mayor's of both citi es. Specific details of the changes can be found in the full Neenah-Menasha Joint Fire/R escue line item budget. Mayor's Comments: (130,000) City of Neenah 59.83% share of net total of $217,280 of expend iture reductions from anticipated department retirements within t he department by Chief Kloehn. These expenditure reductions are es timated net savings from wages and fringes from those retiremen ts. The savings assumes four retirements effective March 1, 2021 and four effective July 1, 2021. The estimated savings is defined as: 1). the anticipated salaries and fringes that will be paid to newly hired firefighters based up on the Fire/rescue union contrac t wage scale, which are then offset by: 2). the salaries and frin ges of those employees expected to retire in 2021. Mayor's Comments: (14,190) City of Neenah 59.83% share of total $23,650 of wage and fringe expenditure redu ctions by eliminating funding for requested new position of Career Development Specialist. Specific details of the changes can be found in the full Neenah-Menasha Joint Fire/ Rescue line item budget. Mayor's Comments: (11,070) City of Neenah 59.83% share of total $18,500 of Internal I/S Service charge expe nditure reductions due to the proposed change b y the City of Neenah to prepay for five years various annual I/ S service and maintenance contracts and funding those costs with b orrowed funds. The change would both eliminate th e expenditure from the operating budget and operating levy and save almost 15% in tot al I/S service and maintenance contract costs. A corresponding amount of approximately $16,000 will then be charged as a capital cost back to both cities proportionately per the cost sharing formula in 2021. Mayor's Comments: (3,760) City of Neenah 59.83% share of total $6,290 of Outside Software Services expenditure reductions due to the proposed change by t he City of Neenah to prepay for five years various annual I/S se rvice and maintenance contracts and funding those costs with borro wed funds. The change would both eliminate the expenditure from the operatin g budget and operating levy and save almost 15% in total I/S s ervice and maintenance contract costs. A corresponding amount of approximately $5,500 will then be charged as a capital cost back to both cities proportionately per the cost sharing formula in 2021. Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments NEENAH-MENASHA FIRE RESCUE Department Head Kevin Kloehn Major Activities (City of Neenah Share Only) The estimated City of Neenah share of departmental costs for 2021 is 59.83%. -114--123- -124- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn Mission Statement: Neenah-Menasha Fire Rescue consists of committed professi onals whose mission is to provide the highest standard of service through fire suppression, prevention, education, emergency medical response, technical rescue and community interaction to preserve the quality of life and property for all of those within the Cities of Neenah and Menasha. Vision Statement: Our vision at Neenah-Menasha Fire Rescue is to have a positive, motivated, educated department. We strive to meet the community demands. We will accomplish this with an organized and defined structure. We encourage change, use resources to the full extent and work closely with outside agencies. Our department activities can be broken down into three major divisions: Operations, Training and Prevention Operations Neenah – Menasha Fire Rescue maintains and operates out of four fire stations strategically placed in Neenah and Menasha to ensure an excellent response time to all areas of the cities. Each station is staffed with full-time lifesaving crews that consist of 1 Fire Officer, 1 Driver and 1 – 2 Firefighters per fire truck. Additionally our department operates a fu ll service water rescue service, special operations (technical rescue) service and a light/medium duty crash rescue service. Emergency response includes many different types of calls. Below is a summary of the incidents for the past five years. /g120Medical Responses continue to increase throughout Neenah and Menasha. As our medical response becomes increasingly important, our training level has also increased especially as we add on more advanced skills. /g120Total NOT EMS is all the other calls we respond to such as structure fires, vehicle fires, grass fires, water/ice rescues, high angle, confined space and crash rescue. Unintentional false alarms, mutual aid, etc. Average response time for First arriving fire apparatus 4 minutes, 57 seconds -115--125- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn In June of 2018 our auto aid with the Appleton Fire Dep artment was suspended due to a change made by Outagamie County. We continue to work with Appleton FD as needed fo r structure fires via our Mutual Aid Agreements. We hope to have the needed technology completed between Winnebago and Outagamie County so we may resume automatic aid in the future. This agreement has proven beneficial for both cities. D/C Voss Professional Development “Professional Development” for many jobs you get “trained” on how to use or do a specific tool or task on your orientation, other careers that require perfection with specific equipment and decision making skills have continued education or “Professional Development”. Professional Development and Credentialing: A wide variety of people, such as te achers, military officers, health care professionals, firefighters, law enforcement officers, lawyers, accountants and engineers engage in professional development. Individuals may participate in professional development because of an interest in lifelong learning, a sense of moral obligation, to maintain and improve professional competence, to enhance career progression, to keep abreast of new technology and practices, or to comply with professi onal regulatory requirements. Approaches to professional development, include consultation, coaching, lesson study, mentoring, reflective supervision and technical assistance. NMFR uses all of these professional development approaches through our Job Performance Requirements (JPR’s), Task Books and Subject Matter Experts (SME). Currently, NMFR has nearly 200 JPR’s which are used to train and hone firefighters skills. We use these JPR’s in our Task Books which include: Probationary Firefighter, Driver/Operator, Inspector/Investigator (under development) and Fire Officer. One of my greatest challenges is the department structure 3 shifts, 4 stations and 68 personnel. NMFR has SME’s in; wa ter rescue, technical rescue, vehicle extrication, fire suppression and incident management. I use these SME’s to continue to develop department personnel skills and knowledge. NMFR and the Oshkosh Fire Department co mpleted our first joint recruit class in the beginning of the COVID-19 pandemic. This is a great partnership between neighboring communities as it reduced the time commitment of on-duty crews working with recruit school (5 weeks). NMFR continuously trains with neighboring fire departments and our police departments along with Gold Cross Ambulance. Training Topics have included, but not limited to: /g120 Structure Fire Attack /g120 SCUBA Dive Rescue – Open Water & Ice /g120 Wild Land Fire Attack /g120 Active Shooter /g120 Pump Operations – Water Movement /g120 Emergency Medical Training /g120 High Rise – Aerial Operations /g120 Technical Rescue – Trench, Building Collapse, High Angle /g120 Shore & Boat Based Open Water Rescue /g120 Mental Health – EAP, PTSD & Suicide Professional Development and Credentialing, when you dial “911” it is your emergency and our citizens expect the very best are coming to help. In 2019, we trained nearly 14,000 hours, which sounds like a lot of training, but when it is YOUR EMERGENCY, you want to know the very best is coming to help! Professional Development is not practicing until you get it right… … It is practicing until you can’t get it wrong. -116--126- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn In developing our firefighters, there is a tremendous amount to do. I am very fortunate to have so many subject matter experts (SME) on the department. These SME’s are great assets to our department, I am able to schedule training to be given to the rest of the department by these individuals. A/C Peglow Fire Prevention, Fire Investigations and Public Education As Assistant Fire Chief and Fire Marshal, I (Vernon Green) oversee all of the Fire Prevention Bureau activities for the cities of Neenah and Menasha. NMFR is very proud of our Fire Prevention Bureau, which includes all aspects of Fire Prevention, Fire Investigations, and Public Education. Fire prevention is not simply conducting fire inspections, it also includes detailed review of all new construction, remodeling of existing structur es, refurbishing older facilities, as well as, changes to any and all fire detection and suppression systems in all commerci al properties and multi-family residential facilities. Neenah and Menasha continue to have significant construction proj ects throughout the two communities. We work very closely with city staff, property owners, architects, engineers, deve lopers, and building officials to ensure that all projects are completed with fire and life safety as our number one priority. Each year, NMFR conducts in excess of 3,000 inspections to assist property and business owners with identifying potential fire and life safety concerns, and cause them to be abated. In 2020, I completed the re-write of the municipal fire codes for both cities in an effort to update the language for current code adoption, as well as, provide for better consistency betw een the two cities municipal code s. Both municipalities also contracted with “The Compliance Engine” (TCE). TCE is a secure internet-based cloud environment in which third-party contractors that inspect, test, and maintain fire protection sy stems, submit their reports via a web portal directly to NMFR, facilitating a more efficient review, tracking, and follow-up process with properties to correct deficiencies and maintain systems. This allows NMFR to effectively and efficiently mo nitor the preventive maintenance, routine inspections, and required service, for all fire detection, suppression, and notification systems throughout our jurisdiction. NMFR is required, by Wisconsin State Statute, to perform fire inspections for all commercial businesses and multi-family (3 family or more) residential structures, within our jurisdiction, two times annually (with few exceptions). This is also a requirement to receive the 2% dues funding from the State of Wisconsin. In 2020, the City of Neenah’s 2% dues funding check was $97,597.79, and the City of Menasha’s was $50,262.42. -117--127- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn The Fire Prevention Bureau also oversees all fire investigatio ns. Wisconsin State statute 165.55 requires that every fire shall be investigated for cause, origin, and circumstances. NMFR conducts investigations of every fire that occurs within our jurisdiction. These investigations are conducted by the Shift Inspector/Investigator and/or the Assistant Chief/Fire Marshal depending on the size and complexity of the incident. Some of the smaller fires may be investigated by the Company Officer themselves. If it is determined or suspected that a fire is incendiary or criminal in nature, law enforcement is contacted and a joint investigation is conduc ted. The size and complexity of the fire may require NMFR to request assistance from the Wisconsin Department of Criminal Investigations (DCI) to assist with in-depth evidence collection and sampling to be sent to the state crime lab for analysis. We also continue to be very pro-active in our fire preventi on and public safety educational programs, as well as, the juvenile fire setter intervention program. In 2019, our Pub lic Education Team, along with operations personnel, provided public education programs, fire/life safety presentations, and general fire safety educational information, to more than 17,400 children and adults. We continue to conduct fire safety programs at each and every public and private elementary school in the Neenah and Menasha schools districts during fire prevention month which is in October. We provide a fire safety presentation to the graduating senior class at Neen ah and Menasha High Schools each year to hopefully educate and inform the students on fire safety as they go on to pursue their higher education, or enter the work force, as adults. NMFR has installed roughly 500 smoke detectors in single fami ly residential homes throughout the cities of Neenah and Menasha at no cost to the residents. The overwhelming majority of the smoke detectors have been donated to NMFR’s smoke detector program by Kuehl Electric in Neenah, as well as, donations from the American Red Cross. We provide educational presentations and information for elderly residenti al and health care facilities . We meet with and provide information for industrial, commercial, and residential facilities, to assist them with creating and maintaining proper fire and life safety emergency action plans. Public education programs, fire prevention inspections, and fire/l ife safety education in general, are all inherently difficult when we attempt to compile a true perspective as far as th eir value. Actual quantifiable numbers for fires prevented, and/or lives saved, by the information shared and lessons learned during our interaction with individuals cannot be measured because we cannot place a number or dollar amount on an incident that never occurs. However, we are very confident that maintaining the outstanding level of service th at we provide, certainly makes a huge difference and is without a doubt saving lives and property within the communities of Neenah and Menasha, and beyond as those that we interact with go about their daily lives. -118--128- CITY OF NEENAH 2021 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn 2020 Accomplishments: /g120 Meet the department’s growing n eed for training all personnel. /g120 Had multiple training events with different agencies (Neenah Police, Menasha Police, Gold Cross Ambulance, Appleton Fire Department, Town of Neenah Fire Department and Fox Crossing Fire Department). /g120 Improved our training records management. /g120 Continued to improve on communication with City Officials. /g120 Continued to improve on communication with all NMFR staff. /g120 Continued to explore opportunitie s with neighboring communities. /g120 Continued to improve working relati onships with all City Departments. /g120 Goal setting with Shift Commanders and Administration Staff. /g120 Reviewed and updated all Standard Operating Guidelines and Policies. /g120 Successfully completed the State of Wisconsin 2% Dues Audit. /g120 Completed the 2 nd Fire Officer Academy as part of our succession planning. /g120 Successfully completed the 1 st A