2020 Operating and Capital Improvements Budget – DRAFT

2020 Operating and Capital Improvements Budget City of Neenah, Wisconsin Office of the Mayor 211 Walnut St. • P.O. Box 426 • Neenah WI 54957-0426 Phone 920-886-6104 • Fax: 920-886-6109 • e-mail: dkaufert@ci.neenah.wi.us DEAN R. KAUFERT Mayor October 24, 2019 Members of the Common Council and Community City of Neenah Neenah, Wisconsin Dear President Stevenson, Honorable Council Members and Citizens: It is my pleasure to present to you my sixth budget, the 2020 Operating and Capital Improvement Budget. More than ever before , we are f aced with numerous challenges due to strict levy limits imposed by the state and zero increases in shared revenue aid. We did receive a slight increase of $80,000 in general transportation dollars . The State impose d allowable levy increase is tied to our net new construction growth which this year was $26.3 million dollars which equates to 1.19%. I’m very proud to provide a document that will provide outstanding quality services to our residents. While the overall economy continues to do well with the State collecting additional s ales taxes, income tax and corporate tax dollars, that growth has not been at all reflected in shared revenue and expenditure restraint payments back to municipalities. A couple of stark facts bear this out: 1). In 1983, the state funded over 45% of our budget through shared revenue and this year that number is about 8%. 2). As recently as 2003, the City received $3,013,800 in shared revenue and expenditure re straint payments from the S tate; the estimate for 2020 from those same sources is $2,090,450, a loss in actual dollars of $1 million over that 17 year period. I ncreases to the school aid f ormula along with m edical assistance needs continue to be priorities , leaving communities searching for ways to do more with less. More than ever before, it is now clear that this trend is unsustainable and must be addressed for our community and others to continue to thrive and grow. Also more than ever, the challenges this year of meeting the state levy limit and expenditure restraint requirements (ERP) were daunting. The ERP and levy limits severely restrict our ability to add additional employees or programming due to fixed costs incre asing yearly. Requests from two departments for additional positions were denied even though justification was made for them. Much of what we do is to provide services to our residents which translate s into a higher percentage of employee salaries making up a larger percentage of our entire budget. However, we will play the cards we are dealt with and work hard to create a budget that w ill continue to provide a path to maintain fiscal discipline, while providing a great quality of living for our residents. This document will continue to make sound decisions with spending while laying the groundwork for future economic development within our community. We are moving forward with numerous new buildings and construction projects that will create a new tax base and more jobs for our citizens. Because our ability to increase revenues is dependent on growing CITY OF NEENAH Office of the Mayor October 24, 2019 – Page 2 our value so we can further invest in programs and initiatives that will help our tax base , investing in initiatives to further growth is important. Our market value of the community as determined by the state has g rown. This year our equalized value growth as determined by the state is 7.44%. My principles in putting this document together have not changed. 1. Our staff and employees are excellent and an integral part of our organization. We utilize both our staff and Council to review and reorganize tasks to find alternative methods to improve services to our citizens. 2. Keeping the property tax levy for city purposes below the amount allowed by the state limit. 3. Keep rates for municipal fees at or below their current level whenever possible. 4. Continue to reduce the City Debt load. 5. Continue to plan for the future by providing dollars for economic development opportunities for valuation growth. 6. Continue to invest in our roads and infrastructure needs. These goals are in line with previous budgets and insure we stay within the levy limits, keep expenditure increases within range to qualify for an expenditure rate program, continue the tradition of paying off more than we borrow, i mprove our infrastructure and look for ways to enhance economic development opportunities to grow our tax base. I look to continue the quality of life we enjoy here in Neenah while making sure we stay within the taxpayer’s ability to pay. Regarding the operating budget, our department heads identified needs of just over $26.2 million for 2020. I’m recommending a reduction from the requests of almost $520,000 leaving a final expenditure budget of just over $25.7 million, which is suppor ted by a tax l evy of $13,907,690. Including debt service and TIF, the final proposed levy is just over $19.1 million dollars, an increase of just over $207,000 or 1.10 %. The budget impact on taxpayers for 2020 is unique in that all taxpayers received a new property assessment as part of a city -wide re- valuation. With the re -valuation, the average property assessment went up approximately 20% . T he estimated total City assessment value went up 18.7%, which then lead to a correlating decrease in the assessed tax rate. As proposed, the final estimated assessed tax rate (pending final assessed value numbers ) for property owners will go down approximately $1. 43 to $8.21 per $1,000 of assessed valuation. For the property owner whose assessed value went up the average of 20%, this translates to a n increase in property taxes for city purposes of about 2.22%. As an example, the owner of a home assessed at $150,000 last year, who received a 20% increase in their assessed value to $180,000 for this year, will see an increase of their taxes for city purposes from $1,445.13 to $1,477.24, an increase of $32.11, or 2.22%. Keep in mind that changes to the estimated final assessed value numbers could change these amounts slightly either up or down. . The city ’s financial picture continues to improve while following the strict levy limit requirements and total revenue from the state including Shared R evenue, Expenditure Restraint Program, Computer Exemption Aid and Transportation dollars remaining flat again this year. CITY OF NEENAH Office of the Mayor October 24, 2019 – Page 3 We have received our notice from our health care provider that we can expect an 8% increase amounting to a $175,000 increase o ver last year’s expenditure. Our Health Care Clinic for employees continues to see increases in utilization and helps keep costs down. We have partnered with private entities and continue to explore other potential partners to further lower our costs of operating the clinic. Our new HR Director, Lindsay Kehl is doing an excellent job in working to control these costs. While unemployment is low, the economy and job opportunities are excellent, keeping taxes and fee increases to a minimum in this environment needs to continue. In the Capital Projects portion of this document this year, we will attain the goal of borrowing to meet bank qualified lending limits . The original requests from departments were approximately $11.7 million dollars, I lowered that by $1.1 million to $10.6 million in total capital spending. To help fund those projects, I have proposed borrowing of $9.96 million, just under the $10 million bank qualified limit. We were able to stay just under the $10 million dollar borrowing mark by utilizing $235,000 in TIF 7 reserves and $200,000 of Storm Water reserve s, leaving both with still healthy reserve balances. Keeping up with maintenance of roads, buildings, equipment and infrastructure is important. Just continuing to defer these costs always ends up costing more down the road. Other local units of government have seen this issue come up recently. The good news is that at the end of 2019 our debt load as a percent of the statutory limit will be 42.6%, which is down from 51.8% when I was first elected Mayor. Our total debt including Storm Water Revenue and CDA Lease Revenue Bonds has decreased from 76.8% down to 57.9% in the same time frame. Once again this year I have included dollars for future e conomic development opportunities for growth with in the city . $500k is recommended for TIF 8’s budget to bring a high value private/public investment to the district. This will meet our objectives of an increment valuation increase of over $4 million dollars and a possible new public gathering facility that will have a regional attraction that will bring more visits to the downtown area. In TIF 10 , I’m recommending additional dollars for land assemblage for parking, redevelopment or project assistance and in TIF 7, $200,000 which would be assembled with a private contribution and a state grant for a joint effort for a multi-use trail from Cecil Street to Harrison Street. In January I fully intend to bring a subcommittee together to look at our upcoming big ticket items including a future parking facility and other major proposed capital building projects. We have a definitive need for more parking in the downtown district and companies have expressed the need for more parking to allow them to increase employment. In addition, work on Pendleton Apartments continue s and the Coral Court town houses are beginning to move dirt as I write this. We are also looking at the possibility of additional land developments for housing stock that will be annexed to the city. CITY OF NEENAH Office of the Mayor October 24, 2019 – Page 4 Work will continue on Arrowhead Park opportunities and improve recreational opportunities by allocating $1.4 million for phase 1 A/B which will include an access road into the park, shoreline habitat restoration work and storm water management. Day after day our Public Works Department is committed to providing quality service. Our new automated refuse trucks are working well and the crews are working extremely hard to improve infrastructure needs throughout the community daily. Our public safety departments, notably police and fire services are making a difference in peoples lives daily. When our citizens need emergency services t hey can be sure that our employees are professional and committed to protecting property and saving lives. Our Police Chief, Aaron Olson and command staff are committed to improving the operations and officers are making great strides in providing service that excels to our community. Our N-M Fire Rescue is responding daily for EMS Services and protecting our homes and businesses. The department led by Chief Kloehn has done a good job of stabilizing the overtime budget and f inding new ways to train daily. I promised an aggressive road improvement schedule. When we delay projects, the cost will continue to climb. Road construction is never pretty and the best comment is when it is done everyone is usually pleased. We have proposed ten road projects in 2020 i ncluding a portion of Green Bay Road and also the reconstruction of Lakeshore Avenue along Lake Winnebago. With regards to Lakeshore Avenue, I have included the dollars necessary for the reconstruction with a road wide enough to include a walking/biking/pedestrian lane. The TARF (Transportation Assessment Replacement Fund) is now in place insuring residents will no longer receive large individual street assessments on their property when their street is done. This budget will also lower a fee which is always welcome news. The recycling fund is proposed to go down from $40 to $37 next year, a $3 decrease. Technology and IS services will have dollars to begin Smart Cities initiatives throughout the community, which will help provide better services. Enhanced GIS services within an organization improve customer and staff ability to improve and plan. LEAN concept training and exercises will continue to find ways to be more efficient in processes throughout our work areas. In addition, an amount was set aside to sponsor one or two employees in the Leadership Fox Cities program in 2020. The budget provides for an average 2.25% wage increase depending upon employee performance reviews. A salary plan review has just been completed by an outside consultant. We have made great strides in improving our salary structure so we are compet itive, which is essential in order to retain a quality workforce. The future budgets will require new ideas and finding ways to provide services even more efficient. Under the curren t state formulas , equipping and providing manpower to continue the same level of service will be difficult to sustain. CITY OF NEENAH Office of the Mayor October 24, 2019 – Page 5 This budget is a collection of my priorities as our elected leader. I try to listen to you, our elected legislative branch along with the citizens I come into daily contact with. It is by no means a perfect document and I welcome your suggestions and ideas to make it even better. I tried to listen to the staff’s rationale and weigh that against all the priorities in the budget. This is a document that will have us continue to move forward and meet many of the needs of our community so that we do not fall behind. I applaud our department heads for carefully scrutinizing their requests keeping the taxpayers in mind. My purpose was to priori tize and determine the best solution. In many cases , there are different ways to get to achieve similar outcomes. I welcome your input and ideas to enhance this document. I want to especially thank Mike Easker , Deb Calabrese, Andy Kahl and the staff in th e Finance Department for helping me put together this budget. It is transparent and user friendly. I look forward to working with the Council and interested citizens to improve this document in the coming weeks. Respectfully Submitted, Dean R. Kaufert Mayor City of Neenah Wisconsin 2020 Operating and Capital Improvements Budget Compiled by Department of Finance Submitted by Michael K. Easker, CPA, Director Dean R. Kaufert, Mayor i CITY OF NEENAH 2020 OPERATING BUDGET AND CAPITAL IMPROVEMENTS BUDGET T A B L E O F C O N T E N T S MAYOR'S TRANSMITTAL MESSAGE INTRODUCTION Budget Development and Management Process ........ 1 Directory of Officials ..................................................... 3 Organizational Chart .................................................... 4 MAYOR'S RECOMMENDATION AND SUMMARY 2020 Executive Budget as Recommended ................. 5 2020 General Fund Budget .......................................... 6 Tax Levy, Tax Rates and Property Values ................ 10 Calculation of Tax Levy Limit ..................................... 11 Total Annual Tax Levy Graph .................................... 12 Comparison of Assessed and Equalized Tax Rates Graph ...................................................... 13 Comparison of Assessed and Equalized Property Values Graph ............................................. 14 $100,000 Assessed Value Property Tax Bill Graph .. 15 Schedule of All State Aid Payments .......................... 16 Schedule of All State Aid Payments Graph ............... 17 All Funds Summary .................................................... 18 Total Tax Levy Funded Operating Budget ................. 19 Graphical Presentation of Revenues/Expenditures ... 20 Summary of City Op. by Type of Expenditures ......... 21 2020 Budget Summary .............................................. 22 Summary of General Fund by Object Code .............. 26 2020 Budget Permanent Positions ............................ 30 Projected 2019 Year End Budget Variances ............. 31 History of General Fund Balances ............................. 32 General Fund - Undesignated Fund Balance as Percentage of Operating Budget Graph .................. 33 History of General Fund Balances Chart ................... 34 Fund Balances by Fund ............................................. 35 GENERAL FUND RESOURCES Non-Tax Levy Revenues ............................................ 36 Revenue Summary .................................................... 40 Revenue Detail ........................................................... 41 2019 Fee Schedule .................................................... 47 GENERAL GOVERNMENT City Council ................................................................. 60 Mayor's Office ............................................................. 63 City Publication ........................................................... 67 Finance Department .................................................. .69 Financial Audit ............................................................ 73 Risk Management ...................................................... 73 Property Damage ....................................................... 73 Purchasing/P-Card ..................................................... 73 Central Services ......................................................... 74 Utility Billing ................................................................. 74 Water Utility ................................................................ 75 City Attorney ............................................................... 77 City Clerk .................................................................... 79 External Legal Service ............................................... 80 Cable Television ........................................................ 80 Elections..................................................................... 81 Board of Review ........................................................ 82 Human Resources and Safety .................................. 84 Municipal Building Operations ................................... 88 PUBLIC SAFETY Police Department Operations .................................. 93 Police Firing Range ................................................. 104 School Liaison Program .......................................... 105 Police Crossing Guards ........................................... 106 Community Service/Animal Control ........................ 107 K-9 Program ............................................................ 108 Fire Department Operations .................................... 112 Regional Special Operations Team ........................ 120 Emergency Management/Government ................... 125 Police Commission .................................................. 127 Public Safety Pension .............................................. 127 PUBLIC WORKS Public Works ............................................................ 128 Engineering ...................................................... 134, 142 Municipal Garage ............................................. 135, 143 Cecil Street Garage ......................................... 135, 144 Refuse Garbage Collection ............................. 135, 144 Sanitary Sewers/Lift Stations ........................... 136, 145 TV Sewer Inspections & Sealing ..................... 137, 145 Repair Streets & Alleys .................................... 137, 146 Removal of Ice & Snow ................................... 137, 146 Weed Cutting ................................................... 138, 147 Traffic Control .................................................. 138, 147 Street Lighting .................................................. 139, 148 Capital Outlay - Equipment .............................. 139, 148 Machinery Repair/Fleet Division .............................. 140 Storm Sewers .......................................................... 140 COMMUNITY DEVELOPMENT AND HUMAN SERVICES Community Development ........................................ 149 Inspections ............................................................... 154 Weights and Measures............................................ 154 Assessor .................................................................. 155 Landmarks Commission.......................................... 158 Sustainable Neenah ................................................ 159 Community Development Authority ......................... 160 Y-Senior Friends ...................................................... 160 Committee on Aging ................................................ 160 ii Mass Transit (Bus Subsidy) .....................................161 Dial-A-Ride ...............................................................162 CULTURE AND RECREATION Library .......................................................................165 Harbor Committee ....................................................173 Bergstrom-Mahler Museum .....................................175 Parks & Recreation ..................................................177 Municipal Pool ................................................. 179, 187 Independent Recreation Programs ..........................187 Parks and Recreation Administration ......................185 Adult Recreation Programs ......................................185 Contracted Recreation Programs ............................185 Youth Programs .......................................................186 Other Parks and Recreation Activities .....................186 Riverside Players ......................................................186 Parks and Recreation Program Revenues ..............188 Cost Recovery Report ..............................................190 Celebrations/Commemorations ...............................193 MISCELLANEOUS Oak Hill Cemetery ....................................................195 City-Wide Forestry Program ....................................198 Tax Refunds/Special Reserves & Escrows .............203 Interfund Transfers ...................................................206 SPECIAL REVENUE FUNDS All TIF Funds Summary ...........................................208 TIF #5 Funds ............................................................209 TIF #6 Funds ............................................................210 TIF #7 Funds ............................................................211 TIF #8 Funds ............................................................212 TIF #9 Funds ............................................................213 TIF #10 Funds ..........................................................214 TIF #11 Funds ..........................................................215 History of TIF Deficits and Cash Advances .............216 Community Development Block Grant Fund ...........218 Housing Fund ...........................................................219 Economic Development Fund ..................................220 Industrial Development Fund ...................................221 Recycling Fund .........................................................222 Health Grants ...........................................................228 Miscellaneous Funds ...............................................229 DEBT SERVICE FUND Debt Service Fund ....................................................231 Summary of Outstanding Long-Term Debt .............237 Future Total Annual Debt Service Pymts Sched. ....238 Future Total Debt Service Payments Graph ............239 Annual Debt Service Tax Levy .................................240 Annual Debt Service Tax Levy Graph .....................241 CAPITAL PROJECT FUNDS 2020 Executive Budget, CIP General Summary ... 242 Distribution of General Obligation Capital Borrowing Among Program Types ................. 245 Annual G.O. Capital Borrowing 2011-2020 ........... 246 Annual Capital Borrowing 2011-2020 Graph ........ 247 2020 Capital Improvements Program in Brief ....... 249 Streets, Pedestrian Routes, Traffic Control Program Summary of Funding and Expenditures ..................250 Public Infrastructure Fund ........................................251 Streets .................................................................252 Pedestrian Routes .............................................. 254 Traffic Control ..................................................... 254 Tax Incremental Financing Districts Program Summary of Funding and Expenditures .................. 255 TIF District #5 Fund ................................................. 258 TIF District #6 Fund ................................................. 260 TIF District #7 Fund ................................................. 262 TIF District #8 Fund ................................................. 266 TIF District #9 Fund ................................................. 270 TIF District #10 Fund ............................................... 274 TIF District #11 Fund ............................................... 278 Redevelopment Fund Program ............................... 280 Facilities Program Summary of Funding and Expenditures .................. 283 Public Facilities Fund ............................................... 284 Public Facilities Map ................................................ 285 Administration Building ....................................... 286 Police .................................................................. 286 Fire ..................................................................... 287 City Facilities ....................................................... 288 Bergstrom-Mahler Museum ............................... 288 Library ................................................................. 288 Parks and Recreation ......................................... 289 Capital Equipment Program Summary of Funding and Expenditures .................. 291 Capital Equipment Fund .......................................... 292 Clerk .................................................................... 293 Information Systems ........................................... 293 Police .................................................................. 294 Fire ..................................................................... 295 Public Works ....................................................... 295 Community Development ................................... 296 Library ................................................................. 296 Parks and Recreation ......................................... 296 Utility Program Summary of Funding and Exp. – Sanitary Sewer ... 297 Sanitary Sewer .................................................... 298 Summary of Funding and Exp. – Storm Water ....... 299 Storm Water ....................................................... 300 Summary of Funding and Expenditures – Water ... 301 Distribution System - Replacements .................. 302 Distribution System - Mainline Extensions ......... 303 Distribution System – Service Expansion Area.. 303 Plant, Metering and Equipment .......................... 303 Status Report of Non-Lapsing Project Funds ......... 304 ENTERPRISE FUNDS Parking Utility Fund .................................................. 306 Sewer Utility Fund .................................................... 314 Storm Water Management Utility ............................ 315 Water Utility .............................................................. 322 INTERNAL SERVICE/TRUST/AGENCY FUNDS Information Systems Internal Service Fund ............ 329 Fleet Maintenance ................................................... 337 Liability Insurance Fund ........................................... 340 Benefit Accrual Fund ............................................... 341 Expendable Trust Funds ......................................... 342 iii Business Improvement District ................................343 Joint Municipal Court Fund ......................................344 Neenah-Menasha Fire-Rescue (“NMFR”) ...............347 NMFR Cost Distribution Formula .............................359 iv CITY OF NEENAH 2020 OPERATING BUDGET AND CAPITAL IMPROVEMENTS BUDGET REFERENCE TABLE OF CONTENTS BY DEPARTMENT & FUNCTION Operating/Resources Page Bergstrom-Mahler Museum ........................................................................................................175-176, 288 Common Council ....................................................................................................................................60-62 Community Development/CDA/Y-Friends/Aging Grant/Loan Programs Landmarks/Sustainable Neenah Mass Transit/Dial-a-Ride/B.I.D/TIF (Capital)/ Redevelopment Fund ............................................................... 41-42, 149-164, 218-221, 255-282, 296, 343 Debt Service .......................................................................................................................................231-241 Finance/Risk Management/Special Reserves and Escrow/TIF (Non-Capital) Liability Ins/Benefit Accrual ........................................................................... 36-59, 69-76, 203-217, 340-341 Fire/Rescue/Emergency Government ................................................................ 112-126, 287, 295, 347-359 Human Resources/Safety .......................................................................................................................84-87 Information Systems ........................................................................................................... 293-294, 329-336 Legal & Administrative Services .............................................................................................................77-83 Library ......................................................................................................................... 165-172, 288-289, 296 Mayor ......................................................................................................................................................63-68 Municipal Court ...................................................................................................................................344-346 Parks and Recreation Celebrations/Commemorations/Cemetery/Forestry (Parks) Harbor Committee ............................................................ 44-45, 173-174, 177-202, 229, 289-290, 296, 342 Police/Other Public Safety/Parking .............................. 42-44, 93-111, 126-127, 230, 286-287, 294, 306-313 Public Works/Administration Building/Fleet Maintenance/Forestry Recycling/Sanitary Sewer Utility/Storm Water Utility Parking .................................................................. 42-44, 88-92, 128-148, 198-200, 222-227, 249-254, 286, 288, 295-296, 297-300, 306-321, 337-339 Water Utility ........................................................................................................................ 301-303, 322-328 City of Neenah Budget Development and Management Process The budget is a financial and operating plan that matches planned revenues and expenditures with the services provided City residents, businesses and industries based on established budgetary policies. It expresses in dollar amounts the City's work programs for the upcoming fiscal year. When adopted, it becomes a major guidance document for department managers for the operation of their various responsibilities, functions and activities. Strong efforts have been made to provide as complete information as practicable for budget analysis by the Common Council; to provide clear direction through budget detail to operating managers; and, to allow effective administrative overview and monitoring of activity expenditures. The City's budget year coincides with the calendar year. By Statute, the Budget must include revenues and expenditures in a three-year comparison plus information on debt service, fund balances and other information deemed appropriate. The budget document begins with a transmittal letter from the Mayor. This letter capsulizes the contents of the budget and major issues addressed during the budget development process. The Introductory and Summary Sections describe the budget process, give an overview of the City's organizational structure and present a summary of budget revenues and expenditures. All other sections include standard formatted details of specific resources, operations and special programs. The City follows these procedures in developing, adopting, controlling and updating its annual budget for each fiscal calendar year: Development/Adoption 1. The Mayor establishes budgetary objectives, targets and overall guidelines taking into account levels of services, economic conditions and Council and taxpayer expectations. 2. Each operating manager submits preliminary budget requests to the Mayor based on those guidelines, including expenditures, applicable revenues and goals and plans for the ensuing year. Requests are reviewed, amended and updated throughout the development process. 3. With staff input, the Mayor submits a total proposed budget to the Council which includes final department requests, Mayor's recommended expenditures and the means of financing them and required tax levy. 4. Copies of the proposed budget are made available for public review in the Neenah Public Library and by request from the Finance Department. 5. The Council schedules "open to the public" budget workshops with the Mayor and City staf f. A formal Public Hearing is conducted to obtain public and taxpayer input. At the Public Hearing, all interested persons are given the opportunity to be heard for or against any service expenditure or revenue. -1- 6. The budget, authorizing spending levels and adopting a tax levy, is legally enacted through passage of a Council resolution. Control/Updating 1. The budget, as adopted, includes total expenditures for the General (operating), Debt Service, Special Revenue, Capital Projects and other funds as appropriate. 2. General (operating) Fund appropriations are made at the following major expenditure program levels: General Government Public Safety Public Works Community Development and Human Services Culture and Recreation Miscellaneous Other Uses All other funds are appropriated at the total expenditure level. Expenditures cannot exceed appropriations without approval of two-thirds of the Council and publication of a Class 1 Public Notice. 3. Internal City policies in clude additional budgetary controls beyond the legal level. Budget revisions and updating may take place during the course of the year to meet changing needs. Transfers to or from Salaries/Wages, Capital Outlay, between "departments" and major cost center accounts and from the Special Reserve and Escrows account require approval of the Finance and Personnel Committee and a two-thirds vote of the Council. 4. The budgets for all funds are utilized as policy guides and operating fiscal plans for department managers throughout the year. 5. Detailed budget condition reports are furnished monthly to all department managers. The Finance Director submits quarterly reports in writing to the Finance and Personnel Committee and Council and makes analyses of the fiscal condition of the City's various funds and appropriations and recommendations related thereto. 6. Appropriations and department budgets not encumbered by purchase orders, contracts or other formal obligation at year -end generally lapse and become available for reappropriation in the succeeding fiscal year. 7. All budgets and accounting activity conform to Generally Accepted Accounting Principles (GAAP). -2- CITY OF NEENAH DIRECTORY OF OFFICIALS 2019 – 2020 MAYOR Dean R. Kaufert PRESIDENT OF THE COUNCIL Todd Stevenson COUNCIL MEMBERS Aldermanic District 1: Cari Lendrum Aldermanic District 1: Danae Steele Aldermanic District 1: Kathie Boyette Aldermanic District 2: Marge Bates Aldermanic District 2: Tami Erickson Aldermanic District 2: Christopher Kunz Aldermanic District 3: Todd Stevenson Aldermanic District 3: Stephanie Spellman Aldermanic District 3: Jane Lang OFFICERS Director of Finance Michael K. Easker City Attorney James G. Godlewski City Clerk Patricia A. Sturn Director of Human Resources Lindsay Kehl and Safety Police Chief Aaron Olson Fire Chief Kevin Kloehn Director of Public Works and Utilities Gerry Kaiser Director of Community Development Chris A. Haese and Assessment Director of Library Gretchen Raab Director of Parks and Recreation Michael Kading Director of Information Systems Joseph Wenninger Director of Water Utility Anthony Mach STANDING FINANCE AND PERSONNEL COMMITTEE Alderperson Tami Erickson (Chairman) Alderperson Kathie Boyette (Vice Chairman) Alderperson Danae Steele Alderperson Christopher Kunz Alderperson Todd Stevenson STANDING PUBLIC SERVICES AND SAFETY COMMITTEE Alderperson Marge Bates (Chairman) Alderperson Jane Lang (Vice Chairman) Alderperson Cari Lendrum Alderperson Stephanie Spellman Alderperson Todd Stevenson -3- = Appointed by Mayor Director of Water Works (Dashed line indicates confirmation by Common Council) = Appointed by Mayor, confirmed by Council = Appointed by Mayor, 2/3 confirmation by Council Library Director Police Chief = Appointed by Police or Jt. Fire Commission = Appointed by the Water Works Commission BID Board Police Commission Library Board Jt. Fire CommissionLoan Assistance Board Positions COMMON COUNCIL Boards & Commissions Community Dev. Authority Director of Finance Finance & Personnel Committee Fire Chief = Appointed by Council Harbor Commission = Appointed by Library Board Committee on Aging Committee on Rules Neenah-Menasha Sewerage Comm. City Clerk Public Services & Safety Committee Director of Parks and Recreation Water Works Commission Director of Community Development and Assessment Director of Human Resources & Safety Board of Zoning Appeals Emergency Gov't Committee VOTERS MAYOR City Attorney Board of Public WorksPlan Commission Boards & Commissions Council Committees Director of Public Works Jt. TIF Review Board Legislative Review Committee Information Services Director Park & Recreation Commission Jt. Fire Fin. & Personnel Comm. Board of Review Assessor Landmarks Commission -4- 2019 2020 % 2020 % FUND Tax Levy/Rate Tax Levy/Rate Increase Tax Levy/Rate Increase Adopted Requested (Decrease) Recommended (Decrease) General Fund Tax Levy $13,668,260 $14,824,790 8.46% $13,907,690 1.75% Operating Tax Levy $13,668,260 $14,824,790 8.46% $13,907,690 1.75% Debt Service Fund Tax Levy (2015) 3,210,000 3,210,000 n/a 3,210,000 n/a Tax Levy Subject To Levy Limit $16,878,260 $18,034,790 6.85% $17,117,690 1.42% Debt Service Fund-2016-19 Levy Increase 75,000 75,000 n/a 75,000 n/a Tax Levy Subject To Levy Limit After Previous Yr Debt Adjustment $16,953,260 $18,109,790 6.82% $17,192,690 1.41% Debt Service Fund - 2020 Levy Increase 0 165,000 n/a 165,000 n/a Tax Levy Subject To Levy Limit After Current Yr Debt Adjustment $16,953,260 $18,274,790 7.80% $17,357,690 2.39% City Property Assessed Value (est) 1,961,250,400 2,356,567,375 20.16% 2,327,554,700 18.68% Assessed Tax Rate (Before TIF) $8.6441 $7.7548 -10.29% $7.4575 -13.73% City Property Equalized Value 2,209,662,100 2,374,159,900 7.44% 2,374,159,900 7.44% Equalized Tax Rate (Before TIF) $7.6723 $7.6974 0.33% $7.3111 -4.71% T.I.F. Districts Tax Levy 1,941,761 1,744,336 -10.17% 1,744,336 -10.17% Total Tax Levy (After TIF) $18,895,021 20,019,126$ 5.95% 19,102,026$ 1.10% Assessed Tax Rate (After TIF) $9.6342 $8.4950 -11.82% $8.2069 -14.81% Equalized Tax Rate (After TIF) $8.5511 $8.4321 -1.39% $8.0458 -5.91% NOTE: * Budget Year 2020 Levy is proposed to be reduced by the application of $200,000 of General Fund Unassigned Reserve Fund Balance. This compares to the amount of $151,000 used to reduce the 2019 Budget Year Levy. * Tax Levy amount includes a Prior Year Levy Limit Carry Forward of $8,961 * Tax Levy amount includes a Joint Fire/Rescue Levy Limit Exemption of $100,000 * Tax Levy amount is $8,966 less than the maximum levy increase amount allowed under levy limits. That amount will then be carried forward for use in future years. * Tax Levy for Debt Service totals $3,450,000. Difference $32.11 (2.22% increase) CITY OF NEENAH 2020 EXECUTIVE BUDGET MAYOR RECOMMENDED Propery Tax Impact Due To 2019 Revaluation - Average Assessment Increase - 20% Actual City (Only) Taxes-$150,000 Assessed Value Home (Last Year) - $1,445.13 Est. City (Only) Taxes-$180,000 Assessed Value Home (This Year) - $1,477.24 Example -5- Requested Expenditures $26,219,450 2019 General Fund Adopted Requested Revenue - includes previous 25,276,190 Expenditure Budget $25,061,550 year's tax levy amount Estimated 2020 ERP Limit-2.56% 1.0256 2020 Gen. Fund Expenditure Limit 25,703,126 Budget Deficit based upon Requests $943,260 2019 Department Requested Expenditures 26,219,450 Expenditure Reductions Needed to Increases (Decreases) to Expenditures Requested Qualify for 2020 ERP Program 516,324 * Total General Fund Expenditure Expenditure Decreases Recommended Increases (Decreases) (518,830) Recommended by Mayor (518,830) * Specific details are listed in the Mayor's comments that follow and on the Expenditure Decreases Recommended individual budget summary pages. in Excess of Amount Needed to Qualify for 2020 ERP Program (2,506) * Total General Fund Revenue Recommended Increases (Decreases) 424,430 * Specific details are listed in the Mayor's comments that follow. Recommended General Fund Budget Deficit $0 Increases (Decreases) to Revenue Requested 1). Property Tax Levy Increase - Levy Limit $130,469 Mayor's Comments: Per levy limit restrictions based upon net new construction, the City maximum levy increase for its operating budget is limited to $139,435. I am recommending a levy increase of $130,469, which is $8,966 less than the maximum amount allowed. That amount would then be available for levy limit carryforward to future years. 2). Property Tax Levy Increase - Levy Limit 8,961 Carry Forward Mayor's Comments: Per levy limit law, the City may carry forward unused levy limit from previous years for the current year budget. The City currently has $8,961 available in previous year's unused levy limit. I am proposing to use all of those funds as part of the proposed tax levy to balance the 2020 operating budget. From #1 above, the City would then have $8,966 of unused levy limit carryforward for future years. 3). Property Tax Levy Increase - Fire/Rescue 100,000 Levy Limit Exemption Mayor's Comments: Per levy limit law, any municipality with a joint Fire Department is able to exempt from the levy limit the portion of their municipality's increase in fire service cost up to the amount of increase in the City's share of Fire/Rescue services, up to a limit of 2% of the 2019 Fire/Rescue cost. Using the 2% limit, the maximum amount the City could exempt for 2020 is $100,950. I am recommending a Joint Fire/Rescue levy limit exemption of $100,000 for 2020. 4). Library Operating Carryforward 40,000 Mayor's Comments: State law mandates that all accumulated unspent funds that were appropriated for Library use in previous years must be specifically identified and used only for future Library purposes. Those available carry forward funds total $97,299 as of 12/31/18. $40,000 of those funds was used to offset expenditures in the 2019 budget. I am recommending an additional $40,000 of those carry forward funds be used to offset expenditures in the 2020 Library operating budget. 2020 GENERAL FUND BUDGET Expenditure Restraint Program (ERP) Mayor's Recommended Budget Adjustments Mayor's Recommended Revenue Budget Adjustments -6- General Fund (con't) 5). Additional Transfer from Benefit Accrual Fund 65,000 Mayor's Comments: As part of the City's budget philosophy, the City continues to budget an annual structural surplus when funding the cost of employee health insurance. The structural surplus is in place to financially accommodate employee health insurance choices on a year-to-year basis. The annual surpluses have allowed the City to accumulate an estimated total surplus of over $1.7 million as of 12/31/19, with $2.2 million estimated by the end of 2020. Along with the $100,000 that was transferred in 2019, I am proposing to use an additional $65,000 of this accumulating surplus to offset proposed budgeted expenditures in 2020, for a total transfer from the Benefit Accrual Fund of $165,000 for 2020. 6). General Fund Unassigned Reserves 200,000 Mayor's Comments: The City ended fiscal year 2018 with a General Fund undesignated fund balance of $4,220,834 and a total fund balance of $4,602,170. Current estimates for 2019 indicate the City would end the year with a net expenditure less revenue deficit of $62,590, This number excludes the budgeted application of both assigned ($184,049) and unassigned ($151,000) fund balance. I am recommending the use of $200,000 of unassigned fund balance as part of the proposed 2020 General Fund budget, an increase of $49,000 from the $151,000 of unassigned fund balance applied as part of the 2019 budget. 7). Transfer from Preparedness Grant 10,000 Mayor's Comments: This transfer will be used to offset the ongoing costs associated with building and grounds preparedness and security for all City facilities. The grant, which was first received in 2012, has a remaining balance $78,459 of as 12/31/18. 8). Reimbursement for Property Damage (15,000) Mayor's Comments: This reduction corresponds with the $15,000 reduction in 2020 budgeted expenditures for damage to City property and equipment. 9). Transfer from I/S (115,000) Mayor's Comments: This reduction corresponds with the $115,000 reduction in 2020 budgeted expenditures for I/S services provided to all City departments. Total General Fund Revenue Increases (Decreases) Recommended 424,430 Increases (Decreases) to Expenditures Requested Common Council (500) Mayor's Comments: I am recommending a $500 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Common Council President will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Mayor (3,500) Mayor's Comments: Operations I am recommending a $500 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Mayor will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. LEAN Training I am recommending a $3,000 reduction to assist in balancing the 2020 budget. Finance/Risk Management (27,500) Mayor's Comments: Operations I am recommending a $12,500 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Property Damage This reduction corresponds with the $15,000 reduction in 2020 budgeted revenue for damage to City property and equipment. Mayor's Recommended Expenditure Budget Adjustments Mayor's Recommended Revenue Budget Adjustments -7- General Fund (con't) Legal and Administrative Services (13,000) Mayor's Comments: Operations I am recommending a $1,000 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Elections The Common Council's recent decision to approve additional Badger Books technology allows for the reduction of $12,000 in labor to administer the 2020 election process. Human Resources & Safety (500) Mayor's Comments: I am recommending a $500 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Municipal Building (5,000) Mayor's Comments: I am recommending a $5,000 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Police (50,000) Mayor's Comments: I am recommending a $50,000 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Joint Fire/Rescue (130,460) Mayor's Comments: City of Neenah 59.30% share of net total of $130,460 of expenditure reductions and revenue increases as directed by the Mayor's of both cities. Expenditure reductions include wages, fringes, overtime, training, utilities, public education and PPE. A revenue increase is also projected for additional investment earnings. Specific details of the changes can be found in the full Neenah- Menasha Joint Fire/Rescue line item budget. Public Works (50,000) Mayor's Comments: I am recommending a $50,000 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Park & Recreation (5,000) Mayor's Comments: I am recommending a $5,000 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Celebrations/Commemorations 0 No changes recommended Community Development & Assessment (2,000) Mayor's Comments: I am recommending a $2,000 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Library (44,000) Mayor's Comments: I am recommending a $44,000 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Mayor's Recommended Expenditure Budget Adjustments -8- General Fund (con't) Cemetery (500) Mayor's Comments: I am recommending a $500 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Forestry 0 No changes recommended Special Reserves & Escrow/Mayor's Executive Adjustments Mayor's Comments: This area of the budget is used to identify budget adjustments that affect multiple departments across various budget line items. My recommended changes to those various line items are as follows: 1). Wages/Fringes (20,120) Reduce line item net charges to account for the carryforward of unspent wage/fringe expenditures budgeted to fund implementation of the 2019 non-represented salary plan update. 2). Information Systems (166,750) Reduce line item net charges to account for the elimination of funding for the GIS technician and to reduce fixed cost charges to City departments. Total General Fund Expenditure Increases (Decreases) (518,830) Total Budget Adjustments Recommended to Balance 2020 General Fund Budget $943,260 Budget Adjustments Recommended - Other Funds Information Systems Fund (51,750) Geographic Information Systems Mayor's Comments: Eliminate funding for requested new position of GIS Technician ($61,750 reduction). Add $15,000 Temporary Wages for GIS Intern. Operations Mayor's Comments: I am recommending a $5,000 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Mayor's Recommended Expenditure Budget Adjustments -9- -10- -11- CITY OF NEENAH Total Annual Tax Levy Budget Years 2011-2020 $15,000,000 $15,500,000 $16,000,000 $16,500,000 $17,000,000 $17,500,000 $18,000,000 $18,500,000 $19,000,000 $19,500,000 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 (est) Tax Levy Budget Year -12- CITY OF NEENAH Comparison of Assessed and Equalized Tax Rates Budget Years 2011-2020 $6.00 $7.00 $8.00 $9.00 $10.00 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 (est) Tax Rate per $1000 of Value Budget Year Assessed Tax Rate Equalized Tax Rate -13- CITY OF NEENAH Comparison of Assessed and Equalized Values Budget Years 2011-2020 1,400,000,000 1,500,000,000 1,600,000,000 1,700,000,000 1,800,000,000 1,900,000,000 2,000,000,000 2,100,000,000 2,200,000,000 2,300,000,000 2,400,000,000 2,500,000,000 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 (est) Property Value Budget Year Assessed Value Equalized Value -14- CITY OF NEENAH Property Taxes on $100,000 of Assessed Value Budget Years 2011-2020 852.00 897.00 909.00 904.00 919.00 921.00 933.00 949.00 963.00 821.00 750.00 800.00 850.00 900.00 950.00 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 (est) Assessed Tax Rate (City Share) Budget Year -15- -16- CITY OF NEENAH Schedule of All State Aid Payments 2016-2020 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2016 2017 2018 2019 2020 (est) Budget Year Transportation Aids Computer Exemption Aid Expenditure Restraint Program Shared Revenue -17- 2018 2019 2019 2020 2020 Budget Funds Actual Budget Estimate Request Proposed Change General Fund Total Expenditures $ 24,276,857 $ 25,205,599 $ 25,232,910 $ 26,219,450 $ 25,700,620 1.96% Special Revenue Funds (Excluding TIF Special Revenue) Total Expenditures 1,293,407 959,970 837,030 902,470 902,470 -5.99% Debt Service Fund (Including TIF/Sanitary/Storm Utility Debt) Total Expenditures 10,126,370 10,048,440 10,048,440 10,093,667 10,093,667 0.45% Capital Project Funds (Excluding Utilites and Internal Transfers) Total Expenditures 9,049,437 7,985,950 7,985,950 8,547,630 7,489,130 -6.22% Enterprise Funds (Including Capital/Depreciation - Excluding Sanitary/Storm Debt Service) Total Expenses 14,536,438 15,244,440 14,959,150 17,316,730 17,276,730 13.33% Trust Funds Total Expenditures 27,510 23,500 23,500 23,500 23,500 0.00% All Operations/Utilities Total Expenditures $ 59,310,019 $ 59,467,899 $ 59,086,980 $ 63,103,447 $ 61,486,117 3.39% CITY OF NEENAH ALL FUNDS SUMMARY OPERATIONS/UTILITIES 2020 RECOMMENDED BUDGET -18- CITY OF NEENAH TOTAL TAX LEVY FUNDED OPERATING BUDGET SUMMARY OF 2020 BUDGET COMMITTEE OF THE WHOLE RECOMMENDED 2018 2019 2019 2020 2020 Budget % of Budget Account Actual Budget Estimate Request Proposed Change Total EXPENDITURES General Fund General Government $ 2,537,059 2,541,730 $ 2,567,530 $ 2,660,540 $ 2,610,540 2.71% 10.16% Public Safety 11,304,011 11,924,120 11,812,340 12,355,970 12,175,510 2.11% 47.37% Public Works 4,274,840 4,363,720 4,466,300 4,440,770 4,390,770 0.62% 17.08% Parks and Recreation 2,103,915 2,127,070 2,165,390 2,173,730 2,168,730 1.96% 8.44% Health and Welfare 119 250 200 250 250 0.00% 0.00% Community Development 1,672,804 1,747,919 1,721,300 1,760,760 1,758,760 0.62% 6.84% Library 2,090,625 2,189,900 2,206,400 2,310,680 2,266,680 3.51% 8.82% All Other 293,484 310,890 293,450 516,750 329,380 5.95% 1.28% TOTAL EXPENDITURES $ 24,276,857 $ 25,205,599 $ 25,232,910 $ 26,219,450 $ 25,700,620 1.96% 100% REVENUES General Fund Other Taxes & PILOT $ 1,076,975 $ 1,123,910 $ 1,125,920 $ 1,108,690 $ 1,108,690 -1.35% 4.32% State & Federal Revenue 3,741,220 3,794,200 3,814,900 3,927,010 3,927,010 3.50% 15.29% Licenses, Permits and Fees 698,632 676,130 696,280 679,900 679,900 0.56% 2.66% Charges for Services 1,714,499 1,701,080 1,741,610 1,762,160 1,762,160 3.59% 6.87% Investment Income 367,610 540,000 583,780 590,000 590,000 9.26% 2.31% Fines & Forfeitures 99,291 104,000 98,400 100,000 100,000 -3.85% 0.40% Other Revenue 545,565 289,270 300,230 389,230 374,230 29.37% 1.47% Park & Recreation Revenue 557,272 572,760 582,690 596,880 596,880 4.21% 2.33% Fund Transfers 2,330,433 2,400,940 2,558,250 2,454,060 2,414,060 0.55% 9.40% Applied Fund Balance 0 335,049 0 0 240,000 -28.37% 0.94% Sub-Total $ 11,131,497 $ 11,537,339 $ 11,502,060 $ 11,607,930 $ 11,792,930 2.22% 45.99% Tax Levy 13,419,262 13,668,260 13,668,260 13,668,260 13,907,690 1.75% 54.11% TOTAL REVENUES $ 24,550,759 $ 25,205,599 $ 25,170,320 $ 25,276,190 $ 25,700,620 1.96% 100% 2020 $ Increase over 2019 Levy $239,430 Debt Service Fund Expenditures $ 6,525,492 $ 10,048,440 $ 10,048,440 $ 10,093,667 $ 10,093,667 0.45% 100.00% Fund Revenue $ 3,771,310 $ 7,534,276 $ 7,534,276 $ 7,445,944 $ 7,445,944 -1.17% 68.34% Tax Levy 3,360,000 3,285,000 3,285,000 3,450,000 3,450,000 5.02% 31.66% TOTAL REVENUES $ 7,131,310 $ 10,819,276 $ 10,819,276 $ 10,895,944 $ 10,895,944 0.71% 100% 2020 $ Increase over 2019 Levy $165,000 -19- CITY OF NEENAH 2020 General Fund Operating Budget General Government 10% Public Safety 47% Public Works 16% Comm.Dev/ Human Services 7% Culture & Recreation 17% Miscellaneous 2% Special Reserves & Escrows 1% 2020 Proposed Expenditures Property Taxes/PILOT 58% State & Federal Grants/Aids 15% Services/Fees/ Interest 14% All Other Revenue 3% Fund Transfers 9% Fund Balance Applied 1% 2020 Proposed Revenues -20- CITY OF NEENAH SUMMARY OF 2020 RECOMMENDED BUDGET By Type of Expenditures % 2018 2019 2019 2019 2020 DEPT 2020 Budget % of ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED Change Total EXPENDITURES General Fund Personal Services 17,963,887$ 18,814,000$ 9,984,297$ 18,705,050$ 19,574,240$ 19,431,350$ 3.28% 75.61% Contractual Services 5,060,119 5,123,789 7,305,807 5,198,570 5,300,110 5,127,600 0.07% 19.95% Supplies & Materials 1,138,933 1,228,090 823,491 1,220,230 1,239,350 1,238,040 0.81% 4.82% Other 48,880 (29,110) 23,061 38,700 15,620 (185,310) N/A -0.72% Capital Outlay 65,038 68,830 23,401 70,360 90,130 88,940 29.22% 0.35% TOTAL EXPENDITURES 24,276,857$ 25,205,599$ 18,160,057$ 25,232,910$ 26,219,450$ 25,700,620$ 1.96% 100.00% Recycling Personal Services 306,976$ 297,470$ 186,671$ 290,770$ 296,580$ 296,580$ -0.30% 52.93% Contractual Services 233,312 227,740 91,904 164,830 177,520 177,520 -22.05% 31.68% Supplies & Materials 69,343 76,110 34,092 55,950 61,210 61,210 -19.58% 10.92% Transfers 25,000 25,000 18,750 25,000 25,000 25,000 0.00% 4.46% TOTAL EXPENDITURES 634,631$ 626,320$ 331,417$ 536,550$ 560,310$ 560,310$ -10.54% 100.00% Storm Sewer Personal Services 384,367$ 519,450$ 286,707$ 495,880$ 468,130$ 468,130$ -9.88% 36.45% Contractual Services 240,245 254,720 175,868 241,610 271,940 271,940 6.76% 21.17% Supplies & Materials 40,670 43,200 24,224 46,010 44,450 44,450 2.89% 3.46% Other 47,790 61,390 44,585 59,500 60,500 60,500 -1.45% 4.71% Transfers 413,340 426,630 319,973 426,630 439,430 439,430 3.00% 34.21% TOTAL EXPENDITURES 1,126,412$ 1,305,390$ 851,357$ 1,269,630$ 1,284,450$ 1,284,450$ -1.60% 100.00% Fleet Management Personal Services 468,185$ 476,030$ 333,185$ 477,710$ 494,670$ 494,670$ 3.92% 70.08% Contractual Services 36,873 46,760 30,157 43,160 47,870 47,870 2.37% 6.78% Supplies & Materials 172,524 163,050 93,971 148,030 163,300 163,300 0.15% 23.14% TOTAL EXPENDITURES 677,582$ 685,840$ 457,313$ 668,900$ 705,840$ 705,840$ 2.92% 100.00% Parking Utility Personal Services 68,793$ 86,140$ 64,215$ 100,680$ 93,560$ 93,560$ 8.61% 22.90% Contractual Services 160,473 162,330 119,125 179,800 162,550 162,550 0.14% 39.79% Supplies & Materials 15,707 20,500 3,443 16,530 19,550 19,550 -4.63% 4.79% Other (2,986) 640 0 0 100 100 -84.38% 0.02% Transfers 117,230 128,870 96,653 128,870 132,740 132,740 3.00% 32.49% TOTAL EXPENDITURES 359,217$ 398,480$ 283,436$ 425,880$ 408,500$ 408,500$ 2.51% 100.00% Information Systems Personal Services 599,389$ 618,400$ 431,644$ 609,020$ 684,480$ 637,730$ 3.13% 69.95% Contractual Services 166,805 163,400 166,393 184,520 217,520 217,520 33.12% 23.86% Supplies & Materials 5,676 5,450 5,811 5,990 5,500 5,500 0.92% 0.60% Other 0 0 0 0 0 (5,000) 0.00% -0.55% Capital Outlay 16,767 25,000 16,989 29,230 31,000 31,000 24.00% 3.40% Transfers 120,000 120,000 90,000 120,000 140,000 25,000 -79.17% 2.74% TOTAL EXPENDITURES 908,637$ 932,250$ 710,837$ 948,760$ 1,078,500$ 911,750$ -2.20% 100.00% -21- CITY OF NEENAH 2020 BUDGET SUMMARY GENERAL FUND % 2018 2019 2019 2020 Dept. 2020 Budget Budget Account Actual Budget Estimate Request Proposed Change GENERAL GOVERNMENT Common Council Council Operations 83,346 84,430 87,750 80,120 79,620 83,346 84,430 87,750 80,120 79,620 -5.70% Mayor's Office Mayors Office 185,860 199,730 199,390 201,610 201,110 City Publication 26,377 20,700 21,010 19,500 19,500 LEAN Training 5,932 7,800 2,000 7,800 4,800 218,169 228,230 222,400 228,910 225,410 -1.24% Finance Finance Operations 611,934 636,040 603,020 625,960 613,460 Annual Audit/GASB#34 Impl 50,174 58,910 50,320 49,310 49,310 Risk Management 203,853 211,650 230,750 238,600 238,600 General 30,782 20,000 20,000 20,000 5,000 Purchasing / P-Card 1,969 1,570 1,570 1,570 1,570 Central Services 9,175 13,320 14,330 12,820 12,820 Utility Billing 156,446 159,170 164,840 167,470 167,470 Water Utility 60,805 55,510 55,510 57,630 57,630 Capital Outlay-Finance 0 2,400 1,780 0 0 1,125,138 1,158,570 1,142,120 1,173,360 1,145,860 -1.10% Legal & Admin Services City Attorney Operation 278,605 293,380 294,480 299,930 298,930 Prosecutn/Ext Legal Serv 8,713 0 5,500 2,000 2,000 Cable TV/Cellular Comm 0 200 0 200 200 ADA Compliance 31,201 0 200 0 0 City Clerk Operations 194,630 205,280 207,460 214,640 214,640 Elections 72,692 25,140 25,090 92,190 80,190 Board of Review 698 6,570 6,570 2,390 2,390 586,539 530,570 539,300 611,350 598,350 12.77% Human Resources and Safety Operations 221,824 252,840 262,010 265,990 265,490 221,824 252,840 262,010 265,990 265,490 5.00% Municipal Building Municipal Building Oper 283,420 273,560 280,920 278,680 273,680 Training/Redundant Data 11,002 7,530 25,740 14,630 14,630 Monument Maintenance 0 0 690 1,500 1,500 Capital Outlay-Mun Bldg 7,621 6,000 6,600 6,000 6,000 302,043 287,090 313,950 300,810 295,810 3.04% Total General Government 2,537,059 2,541,730 2,567,530 2,660,540 2,610,540 2.71% -22- CITY OF NEENAH 2020 BUDGET SUMMARY GENERAL FUND % 2018 2019 2019 2020 Dept. 2020 Budget Budget Account Actual Budget Estimate Request Proposed Change PUBLIC SAFETY Police Operations 5,913,948 6,377,030 6,224,660 6,551,940 6,501,940 Police Firing Range 18,210 20,490 20,530 20,490 20,490 School Liaison Program 266,874 274,300 272,140 286,780 286,780 Police Crossing Guards 57,516 70,960 70,550 70,240 70,240 CSA / Animal Control 64,773 72,840 72,290 71,050 71,050 K-9 Project 14,209 15,870 14,550 17,240 17,240 Capital Outlay-Police 20,155 22,830 25,840 43,080 43,080 6,355,685 6,854,320 6,700,560 7,060,820 7,010,820 2.28% Neenah Share of NMFR Fire 4,882,540 5,003,680 5,066,780 5,201,440 5,074,360 Fire Station Buildings 24,688 26,000 26,000 26,000 26,000 Reg Spec Oper Resp Team 9,250 15,150 10,040 20,240 16,860 Joint Fire Commission 2,380 2,690 2,050 2,670 2,670 Special Reserves & Escrow 0 0 0 34,700 34,700 Water Rescue Services 8,570 0 0 0 0 4,927,428 5,047,520 5,104,870 5,285,050 5,154,590 2.12% Other Public Safety Emergency Government 982 1,620 960 1,870 1,870 Police Commission 10,193 7,500 7,050 8,230 8,230 Pension Plan Contribution 9,723 13,160 (1,100) 0 0 20,898 22,280 6,910 10,100 10,100 -54.67% Total Public Safety 11,304,011 11,924,120 11,812,340 12,355,970 12,175,510 2.11% PUBLIC WORKS Engineering 747,046 752,080 757,320 776,990 726,990 Capital Outlay-P.W. Admin 0 200 200 200 200 Tullar Garage 471,786 487,780 491,710 486,690 486,690 Cecil Street Garage 21,919 17,280 17,250 17,480 17,480 Refuse Garbage Collection 745,767 674,650 735,820 737,260 737,260 Sanit Sewers/Lift Station 292,095 289,610 265,400 290,970 290,970 T-V San Sewers Insp/Seal 3,991 67,310 57,880 57,790 57,790 Repair of Streets 410,377 381,970 375,360 383,430 383,430 Snow & Ice Removal 475,106 575,400 640,840 564,550 564,550 Weed Cutting 47,196 41,950 67,610 55,960 55,960 Traffic Control 291,799 282,370 285,060 282,450 282,450 Street Lighting 574,169 577,380 576,460 587,270 587,270 Capital Outlay-P.W. Equip 6,523 6,100 5,850 6,100 6,100 Interdepartmental Service 10,554 6,460 4,810 9,570 9,570 Total Public Works 4,098,328 4,160,540 4,281,570 4,256,710 4,206,710 1.11% -23- CITY OF NEENAH 2020 BUDGET SUMMARY GENERAL FUND % 2018 2019 2019 2020 Dept. 2020 Budget Budget Account Actual Budget Estimate Request Proposed Change COMMUNITY/ECONOMIC DEVELOPMENT Community Development Comm Development Admin 454,886 457,250 446,370 453,530 451,530 Inspections 354,442 381,590 383,170 404,000 404,000 Weights/Measures 27,452 42,880 41,580 46,070 46,070 Assessor Operations 317,692 310,079 307,220 273,140 273,140 1,154,472 1,191,799 1,178,340 1,176,740 1,174,740 -1.43% Other Community Services Landmark Operations 1,541 3,550 2,170 3,550 3,550 Sustainable Neenah Commit 2,154 4,600 1,850 3,200 3,200 Commun Develop Authority 5,149 6,020 5,290 6,490 6,490 Dial-A-Ride Program 12,000 12,000 12,000 12,000 12,000 Mass Transit 416,537 436,200 435,150 466,800 466,800 Y-Senior Friends Program 14,800 15,100 15,100 15,550 15,550 Neenah Committee on Aging 119 250 200 250 250 452,300 477,720 471,760 507,840 507,840 6.30% Total Community/Economic Development 1,606,772 1,669,519 1,650,100 1,684,580 1,682,580 0.78% CULTURE AND RECREATION Neenah Public Library Library Operations 1,910,448 2,006,910 2,009,440 2,068,320 2,024,320 WALS Computerization 176,825 181,590 182,710 181,390 181,390 Special Reserves & Escrow 0 0 0 20,970 20,970 Capital Outlay-Library 0 1,400 1,400 0 0 Funds Carried Forward 3,352 0 12,850 40,000 40,000 2,090,625 2,189,900 2,206,400 2,310,680 2,266,680 3.51% Other Culture Harbor Commiss Operation 6,643 5,580 5,350 6,050 6,050 6,643 5,580 5,350 6,050 6,050 8.42% -24- CITY OF NEENAH 2020 BUDGET SUMMARY GENERAL FUND % 2018 2019 2019 2020 Dept. 2020 Budget Budget Account Actual Budget Estimate Request Proposed Change CULTURE AND RECREATION (cont.) Park & Recreation Park & Rec Admin Office 595,425 588,020 631,940 687,930 682,930 Gen Unallocated Overhead 19,876 19,390 19,230 19,210 19,210 Adult Programs 11,587 14,380 10,270 1,930 1,930 Contracted Programs 26,578 28,250 29,500 36,370 36,370 Youth Programs 102,485 106,850 112,510 147,720 147,720 Other Pk & Rec Activities 17,274 14,870 14,330 15,120 15,120 Riverside Players 27,353 31,650 26,680 31,450 31,450 Parks 939,150 947,030 949,880 889,340 889,340 1,739,728 1,750,440 1,794,340 1,829,070 1,824,070 4.21% Independent Programs Municipal Pool 265,241 261,110 259,590 261,050 261,050 Sports Clinics 26,431 25,000 23,070 0 0 Dance Lesson Program 3,734 6,000 1,350 0 0 295,406 292,110 284,010 261,050 261,050 -10.63% Celebrations/Commemorations 4th of July/Communityfest 44,158 50,050 44,470 48,570 48,570 Concerts/Parades/Others 21,993 28,600 26,930 27,860 27,860 66,151 78,650 71,400 76,430 76,430 -2.82% Total Culture and Recreation 4,198,553 4,316,680 4,361,500 4,483,280 4,434,280 2.72% MISCELLANEOUS Oak Hill Cemetery Oak Hill Cemetery 251,528 256,710 261,880 261,000 260,500 251,528 256,710 261,880 261,000 260,500 1.48% City-Wide Forestry Program Public Right-of-Way 176,512 203,180 184,730 184,060 184,060 Parks 58,184 66,200 68,140 65,440 65,440 Invasive Species Control 10,597 18,320 18,900 18,170 18,170 245,293 287,700 271,770 267,670 267,670 -6.96% Other Tax Refunds 20,000 15,000 15,000 10,000 10,000 Cash Short & Over 10 0 20 0 0 Uncollectible Write Offs 5,303 0 1,200 0 0 25,313 15,000 16,220 10,000 10,000 -33.33% Mayor's Executive Adjustments Mayor's Adjustments 0 0 0 0 (166,750) 0 0 0 0 (166,750) N/A Transfers Out Transfer to Joint Court-Neenah Share 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 - Total Miscellaneous 532,134 569,410 559,870 548,670 381,420 -33.01% SPECIAL RESERVES & ESCROWS 0 23,600 0 229,700 209,580 788.05% TOTAL GENERAL FUND BUDGETS 24,276,857 25,205,599 25,232,910 26,219,450 25,700,620 1.96% -25- CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF GENERAL FUND BY OBJECT CODE *** FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE PERSONAL SERVICES 0101 Salaries 9,994,312 10,426,640 4,980,228 10,384,290 10,877,710 10,844,640 0102 Full Time Hourly Wages 1,581,270 1,669,220 1,191,187 1,657,700 1,662,670 1,662,670 0103 Temporary Wages 555,477 575,750 463,653 558,980 635,340 623,340 0104 Overtime Wages 479,497 612,660 358,469 622,030 619,660 597,130 0105 Reimbursable Overtime (47,570) (33,600) (20,001) (26,490) (23,420) (23,420) 0106 FLSA Overtime Wages 33,166 30,280 1,310 32,070 31,950 31,950 0108 Grant Overtime 13,804 20,000 11,442 20,000 20,000 20,000 0109 Premium Pay 12,250 15,500 7,719 13,000 13,400 13,400 0110 Health Insurance 2,347,536 2,433,030 1,456,129 2,438,250 2,649,880 2,649,880 0111 Fringes 2,833,885 2,827,910 1,419,775 2,807,320 2,824,980 2,749,590 0112 Grant Fringes 3,209 4,460 2,552 4,460 4,550 4,550 0115 Schools/Seminars/Training 56,282 79,630 42,603 75,150 86,170 79,610 0116 Test/Certification for Eq 2,330 5,950 0 5,660 5,930 5,930 0117 Clothing Allowance 83,275 97,180 60,743 98,250 98,490 98,490 0118 License Renewal 4,383 1,120 402 1,140 8,150 2,810 0120 Protective Vest Repl Fd 3,200 2,400 2,400 2,400 3,000 3,000 0122 Travel Expenses 478 3,000 824 1,000 1,000 1,000 0123 Auto Allowance 1,482 2,110 1,196 1,940 2,050 2,050 0124 Meal Allowance 1,822 1,670 1,979 2,340 1,620 1,620 0125 Employee Schooling Reimb. 600 1,200 737 740 600 600 0126 Department Awards 956 2,000 0 3,000 2,000 2,000 0127 DOT Emp Notification Prog 0 50 0 30 50 50 0128 Empl Recognition Awards 2,243 1,820 950 1,790 4,840 4,840 0129 Misc Personal/Union Contr 0 500 0 0 0 0 0140 Midpoint/Other Adj Wages 0 0 0 0 18,750 18,750 0141 Midpoint/Other Adj Fringe 0 0 0 0 5,170 5,170 0150 Salary Plan Impl-Wages 0 0 0 0 16,200 16,200 0151 Salary Plan Impl-Fringes 0 200 0 0 3,500 3,500 PERSONAL SERVICES 17,963,887 18,780,680 9,984,297 18,705,050 19,574,240 19,419,350 638,670 CONTRACTUAL SERVICES 0202 Outside Printing 48,551 43,880 36,429 48,780 46,260 46,260 0203 Postage 51,366 54,730 29,407 56,010 54,580 54,580 0204 Conferences & Meetings 30,564 32,120 16,377 31,390 34,250 34,250 0205 Credit/Debit Charges 8,801 7,600 7,401 9,400 9,900 9,900 0206 Advertising & Publication 20,506 25,020 11,524 24,230 26,550 26,550 0207 Dues & Memberships 21,877 22,290 20,006 24,330 25,270 25,270 0209 Maintenance of PPE/SCBA 3,040 1,890 0 1,890 1,900 1,900 0210 Maint of Computer Hardwre 775 2,050 0 2,460 3,300 3,300 0211 Maint of Fixed Equipment 15,398 10,740 13,048 16,550 12,500 12,500 0212 Maint of Office Equipment 6,418 8,200 6,263 7,430 10,050 10,050 0213 Maint of Motor Vehicles 51,802 40,250 19,437 48,950 48,420 48,420 0214 Maintenance of Buildings 179,702 166,880 152,807 188,960 178,850 178,430 0215 Maint of Radio Equipment 11,465 14,120 9,390 13,820 14,870 14,870 0216 Maint of Operating Equip 13,180 16,440 8,746 18,810 17,230 17,230 0217 Maint of Traffic Signals 11,439 10,000 6,993 10,000 10,000 10,000 0218 Maint of Software 126,134 140,100 78,260 94,230 105,310 105,310 0219 Maintenance of Land 9,622 10,600 11,195 13,450 11,550 11,550 0220 Maint of Athletic Fields 6,328 2,000 9,676 10,270 2,000 2,000 0221 Telephone 30,575 29,950 17,456 31,170 31,200 31,200 0222 Electricity 850,096 870,200 507,223 861,820 880,080 880,080 0223 Natural Gas 71,956 80,830 41,080 79,380 82,980 81,500 0224 Water & Sewer 79,640 78,260 34,443 86,220 81,480 81,480 0225 Commercial Dumpster 8,028 8,290 5,830 8,160 8,480 8,480 0226 Storm Water 41,031 40,780 25,807 40,480 40,470 40,470 0227 Cellular Telephone 31,382 31,540 19,387 31,940 37,170 37,170 0228 Other Communications/GPS 859 900 640 900 900 900 -26- CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF GENERAL FUND BY OBJECT CODE *** FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CONTRACTUAL SERVICES (CONT.) 0229 Maint of Pavement Marking 0 54,000 51,953 51,960 50,000 50,000 0231 Care of Prisoners 13,855 15,000 5,815 12,000 12,000 12,000 0232 Auditing Services 49,945 55,610 42,598 44,160 49,220 49,220 0233 Other Services 68,083 71,940 61,685 70,380 71,760 71,760 0234 Credit Card Payment Fees 12,841 13,000 12,671 13,940 14,000 14,000 0235 Outside Software Services 8,623 18,730 12,749 18,230 17,440 17,440 0236 Outside Services 1,107,631 1,078,179 745,173 1,067,290 1,077,950 1,077,950 0237 Pest Control 5,888 5,670 3,425 5,340 5,370 5,370 0238 Professional Services 17,299 20,050 12,033 28,100 26,710 26,710 0239 Misc Insurance 2,007 1,400 2,975 2,980 3,100 3,100 0241 Tree Planting & Landscape 13,627 17,510 17,881 18,610 17,710 17,410 0242 Permit 586 1,110 997 1,160 1,210 1,210 0243 Tipping Fees 305,747 305,000 225,343 330,000 310,800 310,800 0244 Commercial Dumpsters 72,022 67,950 55,136 72,330 72,700 72,700 0245 License Fees 35,187 35,700 53,374 53,380 56,020 56,020 0246 Property & Liability Ins 92,086 103,840 76,364 98,870 101,060 101,060 0247 Auto/Physical Damage Ins 39,018 41,930 37,459 48,430 52,360 49,390 0248 Boiler:Machine Insurance 1,888 2,000 2,244 2,250 2,500 2,500 0249 Collection Services 32,250 43,800 32,804 43,700 45,200 45,200 0250 Copy Mach. Lease/Supplies 25,210 21,000 18,831 25,600 25,980 25,980 0251 Rental 9,153 10,000 9,842 11,930 11,400 11,400 0252 Rental of Equipment 11,446 12,040 8,532 11,750 12,880 12,880 0253 Technology Res Fund 26,690 27,490 0 27,490 27,490 27,490 0254 Printer / Copies 28,535 32,400 19,760 30,710 32,500 32,500 0255 IS Service / Internal 757,570 728,240 490,591 755,370 860,110 693,360 0256 Neenah City Finance Ser. 14,180 14,530 0 14,530 14,880 14,880 0257 Neenah City H/R Services 27,990 30,660 0 30,660 33,560 33,560 0261 Misc Expenditures 30,989 29,760 14,452 15,010 12,580 12,580 0262 Public Relations/Services 7,269 10,060 3,804 10,060 10,940 10,350 0264 Drug & Alcohol Testing 1,024 1,500 844 1,500 1,500 1,500 0265 EE Safety Compliance Acct 2,868 11,930 6,168 10,000 11,930 11,930 0268 Connecter Cost 0 13,700 0 13,000 12,430 12,430 0271 Self-Insured Direct Costs 70,000 70,000 70,000 70,000 70,000 70,000 0280 Neenah-Menasha FireRescue 0 (21,970) 3,773,138 0 (21,880) (24,310) 0293 Maint of Motor Veh/Fleet 292,034 251,780 192,977 241,340 245,290 245,290 0294 Oil and Fluids/Fleet 17,425 19,440 13,649 18,390 17,640 17,640 0296 Maint of Oper Eq/Fleet 128,618 130,460 141,713 167,090 136,340 136,340 CONTRACTUAL SERVICES 5,060,119 5,095,099 7,305,805 5,198,570 5,278,230 5,103,290 8,191 SUPPLIES & MATERIALS 0301 Office Supplies 28,919 34,580 24,406 32,800 31,640 31,640 0302 Inhouse Printing 464 1,240 221 950 1,160 1,160 0303 Computer Operation Supply 5,176 8,400 3,942 5,500 5,750 5,750 0305 Chemicals 1,637 2,580 1,599 2,120 2,200 2,200 0306 Cleaning/Janitor Supplies 52,628 50,780 36,814 50,780 51,350 51,350 0308 Books and Periodicals 6,441 8,710 5,636 8,580 10,100 10,100 0310 Gasoline & Oil 220,891 207,260 173,323 238,210 231,020 231,020 0311 Fixed Equipment Maint.Sup 636 5,100 2,125 4,520 5,450 5,450 0312 Playground Maintenance 12,873 10,000 11,522 12,000 11,000 11,000 0313 Motor Vehicle Maint Suppl 354 1,320 143 1,220 1,320 1,320 0314 Building Maint Supplies 13,667 17,150 10,992 16,530 16,700 16,700 0315 Land Maint Supplies 19,473 17,200 24,337 25,200 17,400 17,400 0316 Equipment Maint Supplies 7,811 10,300 4,695 10,580 10,200 10,200 0317 Traffic Signal Supplies 15,839 21,000 10,917 21,000 21,000 21,000 -27- CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF GENERAL FUND BY OBJECT CODE *** FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE SUPPLIES & MATERIALS (CONT.) 0318 Maps and Records 150 900 450 450 900 900 0319 Safety Supplies 23,807 28,910 10,021 27,810 29,170 29,170 0320 Small Tools 7,232 8,000 3,269 7,990 8,020 8,020 0321 Athletic Field Maint. Sup 15,145 17,000 15,176 17,000 17,000 17,000 0323 Dog Supplies 1,872 4,000 1,599 2,500 4,000 4,000 0324 Pavement Marking Supplies 24 2,000 929 1,500 1,500 1,500 0325 Consumable supplies 1,110 1,230 0 1,820 1,780 1,780 0326 Photography Supplies 2,001 2,750 111 2,380 2,750 2,750 0327 Sign & Barricade Supplies 11,640 15,000 7,747 15,000 15,000 15,000 0329 Targets & Ammunition 16,758 18,880 9,268 18,880 18,880 18,880 0330 Calcium Chloride 1,684 4,000 0 0 3,000 3,000 0331 Sand Gravel Hot/Cold Mix 21,078 20,300 11,480 20,100 20,300 20,300 0332 Salt & Stone Chips 108,449 145,100 92,747 125,000 125,100 125,100 0333 All Other Supplies 74,633 68,030 42,436 65,620 68,470 68,470 0334 Other- WI Building Seals 994 1,500 0 0 1,500 1,500 0335 Set Design/Construction 2,569 4,200 2,680 3,300 4,200 4,200 0336 Concession Supplies 33,441 27,000 28,690 28,700 27,000 27,000 0337 Tickets 272 270 0 240 270 270 0338 Costumes 175 1,200 309 310 1,200 1,200 0339 Tires & Tire Maintance 26,518 23,800 16,057 23,100 23,300 23,300 0340 Library Books & Materials 261,612 274,000 202,669 274,000 270,000 270,000 0341 Library Supplies 13,086 8,030 8,496 8,500 8,030 8,030 0342 Tech Service Supplies 20,160 21,200 9,540 18,700 21,100 21,100 0343 Small Program Packages 3,574 4,600 901 4,600 4,500 4,500 0344 Small Equipment 20,626 35,460 11,507 35,480 36,460 35,870 0345 Shop Supplies 2,760 2,050 1,968 2,660 2,520 2,520 0346 Maint of Lift Station 3,274 4,000 0 2,000 4,000 4,000 0347 Small Computer Hardware 16,468 18,800 9,699 16,450 16,950 16,950 0348 Per Protective Equipment 28,319 32,770 409 32,770 40,180 39,760 0349 Electronic Materials 27,455 30,100 23,072 30,000 42,250 42,250 0350 Training Supplies 890 1,790 0 1,790 2,730 2,430 0376 Marker/Monument Foundtion 4,348 1,000 1,589 1,590 1,000 1,000 SUPPLIES & MATERIALS 1,138,933 1,223,490 823,491 1,220,230 1,239,350 1,238,040 14,550 OTHER 0531 Community Contribution 2,795 7,500 850 7,500 7,500 7,500 0588 Uncollectible Write Offs 5,303 0 1,154 1,200 0 0 OTHER 8,098 7,500 2,004 8,700 7,500 7,500 0 PROPERTY DAMAGE 0721 Police 7,823 0 10,043 11,000 0 0 0737 Public Works 17,745 0 1,014 2,000 0 0 0788 Park & Rec. 5,214 0 0 0 0 0 0799 Undesignated 0 20,000 0 7,000 20,000 5,000 PROPERTY DAMAGE 30,782 20,000 11,057 20,000 20,000 5,000 (15,000) -28- CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF GENERAL FUND BY OBJECT CODE *** FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CAPITAL OUTLAY 8108 Office Furniture & Equip 15,169 8,730 5,000 10,440 7,330 7,330 8113 Communication Equipment 3,898 2,530 0 2,290 9,060 9,060 8114 Computer Software Outlay 70 600 3,010 4,370 590 590 8115 Computer Hardware Outlay 16,339 16,050 3,163 12,610 13,650 13,650 8116 Maintenance Equipment 3,803 4,000 1,093 4,000 4,000 4,000 8133 All Other Equipment 20,469 31,570 11,136 31,290 50,160 48,970 8149 Household Purchases 5,290 5,350 0 5,360 5,340 5,340 CAPITAL OUTLAY 65,038 68,830 23,402 70,360 90,130 88,940 20,110 MAYOR'S EXECUTIVE ADJUSTMENTS Various Departments 0 0 0 0 0 (27,500) Police 0 0 0 0 0 (50,000) Public Works 0 0 0 0 0 (50,000) Library 0 0 0 0 0 (44,000) MAYOR'S ADJUSTMENTS 0 0 0 0 0 (171,500) (171,500) TRANSFERS OUT 9999 Joint Court-Neenah Share 10,000 10,000 10,000 10,000 10,000 10,000 TRANSFERS OUT 10,000 10,000 10,000 10,000 10,000 10,000 0 TOTAL GENERAL FUND 24,276,857 25,205,599 18,160,056 25,232,910 26,219,450 25,700,620 495,021 Percent Budget Change 1.96% -29- DEPARTMENT FULL TIME PART TIME FULL TIME PART TIME FULL TIME PART TIME FULL TIME PART TIME General Government Office of Mayor 2.00 - 2.00 - 2.00 - 2.00 - Department of Finance 8.00 0.67 8.00 0.67 8.00 0.67 8.00 0.67 Office of Legal & Admin. 4.00 - 4.00 - 4.00 - 4.00 - Human Resources/Safety 1.00 1.33 1.00 1.33 1.00 1.33 1.00 1.33 Information Systems/GIS 6.00 - 6.00 - 7.00 - 6.00 - City Admin. Building 0.95 - 0.95 - 0.95 - 0.95 - Total General Government 21.95 2.00 21.95 2.00 22.95 2.00 21.95 2.00 Public Safety Police Department 52.00 1.67 52.00 1.17 52.00 1.17 52.00 1.17 Fire 40.48 - 40.48 - 40.32 - 40.32 - Total Public Safety 92.48 1.67 92.48 1.17 92.32 1.17 92.32 1.17 Public Works Engineering 7.00 - 7.00 - 7.00 - 7.00 - City Garage 28.50 0.73 28.50 0.73 28.50 0.73 28.50 0.73 Fleet Management 5.50 - 5.50 - 5.50 - 5.50 - Total Public Works 41.00 0.73 41.00 0.73 41.00 0.73 41.00 0.73 Community Development and Human Services Community Development 11.00 - 11.00 - 11.00 - 11.00 - Total Community Develop. 11.00 - 11.00 - 11.00 - 11.00 - and Human Services Culture and Recreation Library 11.05 12.47 11.05 12.47 12.05 11.80 12.05 11.80 Parks and Recreation 13.00 0.67 13.00 0.67 13.00 0.67 13.00 0.67 Total Culture and Recreation 24.05 13.14 24.05 13.14 25.05 12.47 25.05 12.47 Cemetery 2.00 - 2.00 - 2.00 - 2.00 - Water 17.00 0.53 17.00 0.53 17.00 0.53 17.00 0.53 Municipal Court 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 TOTAL ALL PERMANENT 210.48 19.07 210.48 18.57 212.32 17.90 211.32 17.90 CITY EMPLOYEES Notes 1. Fire Department (Neenah's portion for 2020 is 59.3 * 68 = 40.32). 2. Excludes Aldermanic. 3. City Administration Building will reflect 95% for City Hall and 5% for the Library. ORIGINAL BUDGET 2019 CURRENT STAFF DEPT. REQUEST CITY OF NEENAH 2020 BUDGET PERMANENT POSITIONS PROPOSED 2019 2020 2020 -30- CITY OF NEENAH For Fiscal Year 2019 Projected 2019 Year End Operating Budget Variances (From Data through 9/30/19) Projected Positive (Negative) Expenditure Variances General Government $(25,800) Public Safety 111,780 Public Works (102,580) Parks and Recreation (38,320) Health and Welfare 50 Community Development 26,619 Library (16,500) All Other 17,440 Projected Positive (Negative) Expenditure Variance $(27,311) Projected Positive (Negative) Revenue Variances Taxes & Payment in Lieu of Taxes 2,010 State & Federal Revenue 20,700 Licenses, Permits and Fees 20,150 Charges for Services 40,000 Investment Income 43,780 Fines & Forfeitures (5,600) Other Revenue 11,490 Park & Recreation Revenue 9,930 Fund Transfers 157,310 Projected Positive (Negative) Revenue Variance $299,770 Projected 2019 Operating Surplus (Deficit) before Applying Fund Balance $272,459 Applied Assigned Fund Balance (184,049) Projected 2019 Operating Surplus (Deficit) after Assigned Fund Balance $88,410 Applied Unassigned Fund Balance (151,000) Projected 2019 Operating Surplus (Deficit) after Unassigned Fund Balance ($62,590) -31- -32- CITY OF NEENAH General Fund Undesignated Fund Balance as a % of Operating Budget 2010-2019 0.0% 10.0% 20.0% 30.0% 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 (est) Fund Balance Fiscal Year Percent of Operating Budget -33- CITY OF NEENAH History of General Fund Balances 2010-2019 - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 (est) Fund Balance Fiscal Year Undesignated General Fund Balance Total General Fund Balance -34- Fund 2014 2015 2016 2017 2018 Governmental Funds General $4,013,104 $4,141,116 $4,186,667 $4,389,996 $4,602,170 Special Revenue TIF #5 (747,159) (457,575) (371,868) (376,591) (335,631) TIF #6 (1,792,570) (1,707,692) (1,430,108) (1,072,396) (753,915) TIF #7 1,048,277 1,687,558 0 0 0 TIF #8 (4,819,079) (5,789,194) (4,418,455) (5,122,091) (6,004,893) TIF #9 0 (31,185) (65,443) 49,823 162,287 TIF #10 0 1,148 (70,055) (127,378) (244,191) TIF #11 0 0 0 (37,097) (75,917) CDBG 38 1,833 28,276 117,271 159,828 Housing/Business 904,884 872,102 832,859 794,120 529,871 Industrial Development 37,504 54,402 60,164 72,905 87,210 Recycling 213,347 169,884 174,261 178,490 176,947 Health Grants 114,459 114,459 92,459 92,459 79,908 Park/Rec Trust 345,410 363,747 315,555 315,986 329,284 Dial-A Ride 42,652 61,254 72,847 76,090 88,422 Public Safety Trust 134,009 132,920 121,202 131,231 186,480 Civic/Social Trust 109,018 143,735 150,429 149,801 160,683 Library Trust 1,345,502 1,344,114 1,391,401 1,505,913 1,425,267 Cemetery Perp. Care 1,269,375 1,237,253 1,272,265 1,345,006 1,299,124 Cemetery Flowers 174,837 171,734 169,231 167,335 167,141 Other (3,410) 627 906 1,409 1,413 Debt Service 2,738,152 3,555,016 4,552,191 5,532,395 6,138,212 Capital Projects (Before Carry Forwards) Public Infrastructure 3,993,904 3,664,711 4,086,792 3,765,046 3,433,423 TIF #5 224,825 222,664 222,664 222,164 222,164 TIF #6 96,354 94,539 94,539 94,039 94,039 TIF #7 1,024,713 1,009,529 1,046,646 730,172 705,172 TIF #8 1,504,052 1,820,104 1,919,465 1,967,180 2,113,953 TIF #9 0 27,249 370,449 220,384 98,360 TIF #10 0 1,214,815 575,989 (632,701) (679,943) TIF #11 0 0 0 14,500 29,500 Facilities 37,161 296,009 380,038 251,511 1,147,188 Capital Equipment 257,692 632,413 770,554 930,093 (1,155,161) Equip. Replacement 190,558 164,823 161,352 164,838 166,148 Redevelopment 37,161 33,903 15,165 1,343 (907) Total Gov't Funds 12,494,770 15,248,015 16,708,437 15,913,246 14,353,636 Internal Service (Net Position) Fleet Management 266,562 272,016 283,531 268,558 293,292 Benefit Accrual (25,991) (333,227) 168,616 750,015 1,255,088 Liability Insurance 224,653 120,312 49,926 28,971 93,412 Information Systems 9,342 36,637 118,974 110,510 123,889 Total Inter. Service Funds 474,566 95,738 621,047 1,158,054 1,765,681 Enterprise (Cash and Cash Equivalents) Parking Utility 266,562 157,640 119,962 50,516 4,533 Sanitary Sewer Utility 1,606,342 2,214,298 2,394,224 2,459,191 2,399,558 Stormwater Utility 2,795,747 3,316,494 3,397,167 3,742,369 3,420,342 Water Utility 5,943,619 6,151,045 6,668,726 7,105,257 8,104,528 Total Enterprise Funds 10,612,270 11,839,477 12,580,079 13,357,333 13,928,961 Grand Total $23,581,606 $27,183,230 $29,909,563 $30,428,633 $30,048,278 CITY OF NEENAH FUND BALANCES BY FUND FOR YEARS ENDED 2014-2018 *** Year End *** -35- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: Non-Tax Levy Revenues Submitted by: Michael Easker Payments In Lieu of Taxes Represents the payment made to the City by the Water Utility in lieu of property taxes (“PILOT”). The formula is established by the Public Service Commission based on the Water Utility's depreciated property value and a portion of the total assessed tax rate for 2019- 2020. For 2020, that payment is estimated to decrease by $28,220, or 2.77%. An expenditure item in a like amount is included in the Water Utility's budget in 2020. Also included in 2020 is $16,400 in payments from other tax-exempt properties (Fox Cities Retirement Village, county housing units, Orphan Animal Rescue). The ERC Retirement Center and Labor Temple, properties previously under PILOT, are now on the tax roll. In addition, 2020 is the fourth year of a payment ($12,500) from the new Goodwill store based upon a formula to provide a tax equivalent for basic municipal services. Other Taxes The Room Tax is a 10% tax on all room night revenues generated by hotels and motels located in the City. The hotels and motels collect the tax and forwards the funds to the City on a quarterly basis. Prior to 2016, the room tax in the City of Neenah was 5% on all room night revenues fr om hotels and motels. Effective 1/1/16, the room tax increased to 10%. Those funds are distributed as follows: 3% room tax is earmarked for the Fox Cities Convention and Visitor Bureau (CVB), 3% earmarked to fund the new exhibition center located in downtown Appleton, 2% room tax pledged to the Fox Cities Performing Arts Center (PAC) in downtown Appleton and 1% earmarked to fund future sports facilities within the Fox Valley region. The final 1% of the 10% is retained by the City. The City also retains 5% of the funds earmarked to the CVB for administration purposes . Room tax collections are expected to total $90,000 in 2020, for a budget increase of $10,000, or 12.50% State Revenue Sharing and Aid Programs State Shared Revenue is a combination of State sales and income taxes returned to the City based on a complex growth/per capita/tax burden formula. State Shared Revenue to the City has declined dramatically since 1983. As part of the 2011 State Budget, Shared Revenue was again dramatically reduced for 2012. After four years of payments remaining flat, the City received a 1% increase in 2019. For 2020, Shared Revenue is again expected to increase marginally by 1.07 %, with a total increase of $16,700. The Expenditure Restraint Payment (“ERP”) is a direct levy reduction payment program based on City expenditure restraint requirements. The ERP formula is designed to assist communities whose tax r ates reflect the cost of providing a full range of municipal services. Recent State budgets have reduced funding for the program. Added to the fact that more municipalities are qualifying for the program, the City’s payment has diminished in recent years. The City’s ERP payment decreased in 2018 by 2.33% and 4.16% in 2019. For 2020 the City’s ERP payment is again expected to decrease by another 3.30%. The estimate decrease totals $17,510. The total of the combined State Revenue Sharing Programs of $2,090,450 which includes the Expenditure Restraint Payment. This compares to $3,013,800 received as recently as 2003 – a loss in actual dollars of $1 million over that 17 year period. Furthermore, this funding continues to be over 51% less than the 1983 State Shared Revenue payment of $4,285,700. In 1983, State Shared Revenue programs funded over 45% of the City of Neenah’s operating budget. State Shared Revenue programs are now projected to fund just over 8% of the City’s operating budget in 2020. Exempt Computer Aid is a State program created to replace “lost” property taxes due to the exemption of business owned computers as of January 1, 1999. Previous to this year, the annual amount was based upon the value of computer equipment reported by City manufacturing and commercial businesses to the Department of Revenue. As part of the recently passed state budget, payments for 2018 and 2019 will be based upon the 2017 payment increased by a CPI factor. For 2020 and beyond, the amount will remain flat at the 2019 amount of $150,800. Federal, State, Local Aids Includes highway maintenance aids received from the State Transportation Trust Fund (gasoline sales taxes and other automotive related fees) for street and highway maintenance. These aids are based on a prescribed cost reimbursement formula. From a historical perspective, as recently as 2009, the City received $1,253,920 in State Transportation Aids. A s part of the 2011 State Budget, transportation aids declined substantially. In 2012, t he reduction equaled a 9.6% decrease. After a small decrease in 2013, transportation aids rose 2.5% in 2014, only to decline an estimated $54,670 (4.88%) for 2015 and $24,880 (2.34%) for 2016. In 2017, aids increased $19,550 -36- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: Non-Tax Levy Revenues Submitted by: Michael Easker (1.88%) and $21,985 (2.08%) in 2019. Due to increased funding in the recent State budget, the City is estimating an increase for 2020 totaling $83,330, or 8.11%. Even with that increase, all told, since 2009 the City has seen a real dollar reduction in State Transportation Aids of $134,150, a still daunting 11.04% decrease over an eleven–year period. Also included in this category are estimated Federal and State Mass Transit (bus subsidy) reimbursements and payments related to fire protection. New in 2020 is a state Video Services Provider Aid payment ($30,140) equal to 5% of the City’s Cable TV Franchise Fee Revenue. Per state mandate, the City then is expected to receive that much less in Cable TV Franchise Fees in 2020, leaving it as a net neutral revenue for the City. Special Financing Includes application of surplus resulting from resources being greater than expected and expenditures being less than planned permitting reappropriation of unused taxes. Over the past several years, the City has been working to reduce its reliance on the use of general fund undesignated fund balance to finance ongoing operations. As recently as 2005, the City had budgeted the application of $550,000 of fund balance to balance the general fund budget. With the significant reductions in state aids and other revenues continuing, it has been necessary to maintain the use of reserves to balance recent budgets. The City’s goal for 2012 and beyond was to reduce, stabilize or eliminate the use of reserves to balance ongoing operating budgets. While the 2012 adopted budget did contemplate using $178,800 of reserves, specific concessions agreed to in Police and Fire union negotiations essentially eliminated the need to use these reserves for 2012. The 2013 budget included the use of $70,000 in reserves, while the 2014 budget completely eliminated the use of reserves to balance budgeted expenditures and revenues in the General Fund. The 2015 budget applied $66,850 of reserves, while the 2016 budget applied $170,600. The 2017 budget applied $181,870 of fund balance, with the 2018 budget using $150,000 and $151,000 in 2019. This plan contemplates using a maximum of $200,000 of General Fund reserves to balance the 2020 operating budget. Licenses and Permits Represents collections from liquor, pet, cigarette, electrical and other licenses and building, plumbing, heating, boat launching and other permits. Taken as a whole, license and permit budgeted revenue is expected to increase by $14,520, or 4.86%. Health Inspection Fees After months of study, responsibility for the City’s health and sanitation related services were transferred to Winnebago County effective July 1, 2013. As such, fees for health and sanitation services have been removed from the City’s budget. The responsibility for Weights and Measures was transferred to the City’s Community Development and Assessment department in 2013. In 2015, fees were reduced by $10,000 to more accurately reflect the actual cost of providing the service. For 2020, fees are estimated to decrease $2,000 (7.14%) to $26,000. General Government Derived from a variety of miscellaneous services provided by administrative offices to private parties. Included are document sales, cable TV franchise fees, room tax fees, planning and zoning related fees, exempt property filing fees and other general revenues. Based upon the loss of 5% in cable TV franchise fees (see Federal, State, Local Aids above), the City will budget these revenue sources in 2020 at a $8,750 decrease, or 2.50%. Special Charges These revenues are directly related to Public Works operations. They represent those portions of costs of services that are of special benefit to individual properties or property owners and billed accordingly (e.g. weed cutting and snow removal). Public Library Receipts from fines and rental fees. Winnebago County contributes funding for services provided to residents of the Towns of Vinland, Clayton, Menasha and Neenah based upon usage. Support from Calumet County reflects the use of the library by their residents. Overall, Library revenues are expected to inc rease by $21,910, or 2.38% i n 2020, along with the use of $40,000 of Library operating carryforward funds. -37- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: Non-Tax Levy Revenues Submitted by: Michael Easker Public Safety - Police Department Receipts are from photocopies of records, damage recoveries, photo ID's as well as the sale of used police vehicles. Also included is reimbursement from the Neenah Joint School District for the Liaison Officer program , which is approximately 75% of the cost of the program. Government Services Charges for services provided by the City Finance, Legal and Human Resources and Safety departments. These services are charged to the Neenah Water, Sewer and Storm Water Utiliti es, Neenah-Menasha Fire Rescue and Menasha-Neenah Municipal Court. Total revenue posted to these accounts is anticipate d to increase by $17,070, or 4.62%, in 2020. Public Works/Sanitation Receipts from charges to private parties for services performed, occasional rental of equipment (e.g. tractor and driver) and purchase of materials from the City. Also included are receipts from charges for the occasional special residential garbage collection. The City has completed the implementation plan to fully charge back to small commercial and certain multi-unit residential properties the cost of garbage collection. All metal, paper and corrugate recycling revenues are recorded in the Recycling Special Revenue Fund. Overall, budgeted revenue is expected to increase by $13,200 (5.35%) in 2020. Oak Hill Cemetery Burial service fees, sales of lots, reimbursement for the care of veterans' lots and interest earned from Perpetual Care Fund investments. Since 2013, revenue has been categorized to provide greater detail as to the source of revenue. 2018 is the third year funds are budgeted under Miscellaneous Revenue for net revenue generated from an agreement in which the City would provide services to the adjoining St . Margaret Cemetery. For 2020, total cemetery revenues are anticipated to increase modestly by $2,000 (1.59%) from 2019 budgeted revenue. Investment Income Investment income is generated from delinquent tax payments, special assessments paid on the installment basis and from idle cash available for investment. For several years, the economic downturn and subsequent drop in interest rates had a dramatic effect on investment interest income. Beginning in 2015, the City began to experience small but improved yield opportunities . Investment income esti mated for 2018 and 2019 reflected a significant increase in shorter terms rates over that period. Including the benefit of additional funds available for investment, investment earnings are again expected to increase at a healthy rate. Starting in 2008, the Water Utility began making annual payments over a twenty year period to the City for funds advanced to create the Utility. In 2016, the utility decided to repay in full the amount of principal remaining, eliminating that revenue source to the City moving forward. Taken as a whole, revenue for investment income in 2020 is budgeted to increase by $50,000, or 9.26%. Fines and Forfeitures Collections for City ordinance violations and other misdemeanors covered by City Code and State Statute collected by Menasha-Neenah Municipal Court. Despite enhanced collection efforts, previous years were adversely affected by the economic downturn and a reduction in citations issued. Collections have begun to trend up in 2018, leading to increased fine revenue. Also includes false alarm fees from residential and commercial security systems. Based on current trends, the City is budgeting $4,000 (3.85%) less in revenue for 2020. Property Damage Recovery Series of revenue accounts to record the receipt of insurance reimbursements for damage to City property. Reimbursements This category includes the workers compensation insurance premium refund and employment practices liability insurance premium refund from Cities and Villages Mutual Insurance Company (CVMIC). Also included is the sixth year of an anticipated annual dividend reflecting the City’s ownership stake in CVMIC. The City anticipates substantially lower dividend revenue from CVMIC in 2019 and 2020 due to higher claims experience by the company in recent years. Other governmental entities (school, County, FVTC, State) reimbursement for property taxes refunded or -38- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: Non-Tax Levy Revenues Submitted by: Michael Easker rescinded. Reimbursement from the City of Menasha for administrative costs of the Neenah-Menasha Dial-A-Ride Program. Starting in 2015 is a partial year rebate revenue being generated through the City’s recently implemented P-Card purchasing program. A full-year rebate revenue is budgeted for 2016 and beyond. Total Reimbursement revenue is expected to remain flat in 2020. Rental Revenue from the leasing and rental of real property or building space (e.g., Cecil S treet garage, fire station bay, communication towers at the Police Department and recently purchased industrial park land from the Town of Neenah). Starting in 2013, Winnebago County began renting space to staff the northern satellite office of the newly consolidated health department at an estimated annual payment of $16,500. The health department was relocated to the Winnebago County Human Services building in Neenah in 2015, resulting in no revenue budgeted in 2016 and beyond. As with recent history, overall revenue in this category is expected to remain essentially flat again in 2020. Sale of City Properties Casual sales of real estate, equipment and other property no longer used by the City. New in 2016 and beyond is the estimated sale value of all equipment disposed of by all city departments. Previously, some departments had applied those funds to reduce the overall cost and borrowing needs of new equipment. A major, one- time revenue of $210,000 budgeted for 2018 would be for the sale of five used sanitation trucks in anticipation of the City contracting for collection of refuse and recycling by a private waste hauler effective July 1, 2018. Given the uneven nature of revenue generated by the sale of assets, this category will experience significant swings in anticipated revenue on an annual basis. As such, overall revenue in this category is expected to total $142,000 in 2020, $89,800 more than the 2019 budget. Other Revenue Miscellaneous general government revenue including photocopy fees and, prior to 2016, employee health insurance contributions. Beginning in 2016, employee health insurance contributions are directly posted to the City’s Health Insurance Benefit Accrual Fund. Parks and Recreation Participant revenues from the various r ecreational programs, including rentals of park shelter facilities, fees for various adult and youth recreation programs, Riverside Players ticket sales, pool fees and recreation building revenue. For all programs and rentals, the total estimated revenue budget-to-budget is increasing slightly about 4.21% ($24,120) for 2020. Interfund Transfers Interfund transfers are resources available to the Operating Budget from "other funds" for a variety of purposes. For example, the Housing Fund partially reimburses the General Fund for Community Development salaries incurred on housing programs. The Tax Incremental District Funds reimburse the General Fund for administrative costs and interest obligations for TIF Special Revenue Fund deficits, plus any other advances that have been made. The transfer from the Sewer Fund Maintenance and Overhead is reimbursement for costs incurred for engineering and administration for services provided to the Sanitary Sewer Utility in accordance with the fee structure adopted in 1991. Similarly, the transfer from the Storm Water Management Fund is reimbursement for costs incurred for engineering and administration for services provided to the Storm Water Utility in accordance with the fee structure adopted in 2003. The transfer from the Parking Fund is for the costs incurred by the Police and Public Works Departments and administration costs for services provided to the Parking Utility. The transfer from the Recycling Fund is for engineering and administrative costs incurred by the Public Works and other departments. The Industrial Development Fund transfer includes reimbursement for administrative costs incurred for economic development planning and area wide storm water management studies. Transfers for the Benefit Accrual Fund health insurance reserve to help offset the cost of employee health insurance coverage have been stopped effective 2016. 2019 is the seventh year of the estimated transfer of the City of Neenah’s share of unspent 2017 budgeted funds from the operation of the Neenah- Menasha Fire Rescue. Overall, fund transfe rs for 2020 are budgeted to increase slightly by $13,120, or .55% from the 2019 budgeted amount. -39- CITY OF NEENAH 2020 OPERATING BUDGET REVENUE SUMMARY 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE Property Taxes 13,419,262 13,668,260 13,668,255 13,668,260 13,668,260 13,907,690 239,430 Payment in lieu 996,778 1,043,910 21,903 1,045,920 1,018,690 1,018,690 (25,220) Other Taxes 80,197 80,000 28,177 80,000 90,000 90,000 10,000 State Revenues 2,263,311 2,334,120 1,008,184 2,354,120 2,352,060 2,352,060 17,940 State & Federal Aids 1,471,892 1,460,080 991,859 1,460,780 1,574,950 1,574,950 114,870 Winnebago County 6,017 0 0 0 0 0 0 License Revenue 61,187 67,050 58,669 68,880 67,450 67,450 400 Permits Revenue 265,116 231,630 204,740 246,020 245,750 245,750 14,120 Weights & Measures Fees 19,693 28,000 25,565 25,570 26,000 26,000 (2,000) General Gov't Revenues 352,636 349,450 194,680 355,810 340,700 340,700 (8,750) Special Charges 8,800 11,100 8,385 10,000 11,000 11,000 (100) Public Library 863,176 878,720 661,204 880,820 900,630 900,630 21,910 Police Revenue 206,839 211,000 104,599 210,000 218,000 218,000 7,000 General Gov't Services 362,920 369,860 278,267 369,860 386,930 386,930 17,070 Public Works 125,916 104,400 130,675 148,300 117,600 117,600 13,200 Oak Hill Cemetery Revenue 146,848 126,000 70,656 122,630 128,000 128,000 2,000 Investment Income 367,610 540,000 492,907 583,780 590,000 590,000 50,000 Fines & Forfeitures 99,291 104,000 75,131 98,400 100,000 100,000 (4,000) Property Damage Recovery 18,022 20,000 10,646 20,000 30,000 15,000 (5,000) Reimbursements 254,858 120,650 48,759 120,650 120,700 120,700 50 Lease/Rental Revenue 84,763 93,870 69,289 93,900 94,080 94,080 210 Sale of City Properties 166,723 52,200 42,831 64,330 142,000 142,000 89,800 Other Revenue 21,199 2,550 1,014 1,350 2,450 2,450 (100) Community Fest 15,740 17,450 16,105 16,610 17,450 17,450 0 Tourism Entity 0 0 0 0 0 0 0 General Receipts (12,383) (13,090) (12,170) (13,660) (14,240) (14,240) (1,150) Adult Program Revenue 13,353 17,360 9,538 12,440 3,170 3,170 (14,190) Contracted Progrm Revenue 29,582 31,780 33,326 38,160 43,650 43,650 11,870 Municipal Pool Revenue 208,068 209,600 214,424 214,440 216,420 216,420 6,820 Independent Programs 32,926 33,730 28,137 28,150 0 0 (33,730) Youth Program Revenue 123,402 123,070 131,629 132,950 176,000 176,000 52,930 Other Park & Rec Revenue 1,372 1,500 1,248 1,400 1,450 1,450 (50) Riverside Players 38,665 37,800 31,647 31,660 37,900 37,900 100 Parks Revenue 106,547 113,560 118,225 120,540 115,080 115,080 1,520 Fund Transfers 2,330,433 2,400,940 1,982,405 2,558,250 2,454,060 2,414,060 13,120 TOTAL REVENUES BEFORE APPLICATION OF FUND BALANCE 24,550,759 24,870,550 20,750,909 25,170,320 25,276,190 25,460,620 590,070 APPLICATION OF FUND BALANCE 0 335,049 0 335,049 0 240,000 (95,049) TOTAL REVENUES 24,550,759 25,205,599 20,750,909 25,505,369 25,276,190 25,700,620 495,021 Percent Budget Change 1.96% -40- CITY OF NEENAH 2020 OPERATING BUDGET REVENUE DETAIL 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE PROPERTY TAXES Property Taxes 13,419,262 13,668,260 13,668,255 13,668,260 13,668,260 13,907,690 Taxes Not on Tax Roll 0 0 0 0 0 0 PROPERTY TAXES 13,419,262 13,668,260 13,668,255 13,668,260 13,668,260 13,907,690 239,430 PAYMENTS IN LIEU OF TAXES Water Utility 971,182 1,018,010 0 1,018,010 989,790 989,790 Fox-City Ret Village Home 4,000 6,000 0 6,000 6,000 6,000 Winnebago County Housing 8,988 7,000 9,118 9,120 10,000 10,000 Orphan Animal Rescue 400 400 400 400 400 400 Goodwill 12,208 12,500 12,385 12,390 12,500 12,500 PAYMENTS IN LIEU OF TAXES 996,778 1,043,910 21,903 1,045,920 1,018,690 1,018,690 (25,220) OTHER TAXES Hotel Room Tax Direct 78,151 80,000 28,177 80,000 90,000 90,000 Hotel Room Tax Admin Fee 2,046 0 0 0 0 0 OTHER TAXES 80,197 80,000 28,177 80,000 90,000 90,000 10,000 STATE SHARED REVENUES State Shared Revenue 1,562,614 1,560,590 234,088 1,580,010 1,577,290 1,577,290 Expend Restraint Program 553,680 530,670 530,664 530,670 513,160 513,160 Computer Exempt Credit 147,017 150,000 150,575 150,580 150,580 150,580 Per Prop Exempt Credit 0 92,860 92,858 92,860 80,890 80,890 Video Serv Provider Aid 0 0 0 0 30,140 30,140 STATE SHARED REVENUES 2,263,311 2,334,120 1,008,185 2,354,120 2,352,060 2,352,060 17,940 STATE & FEDERAL AIDS Mass Transit Subsidy 308,654 339,000 120,448 330,000 359,820 359,820 Highway Maintenance Aids 1,078,263 1,036,080 776,718 1,036,080 1,120,130 1,120,130 Fire Protect Ins Prem Ref 84,975 85,000 94,693 94,700 95,000 95,000 STATE & FEDERAL AIDS 1,471,892 1,460,080 991,859 1,460,780 1,574,950 1,574,950 114,870 WINNEBAGO COUNTY Ag. Use Conversion Charge 6,017 0 0 0 0 0 WINNEBAGO COUNTY 6,017 0 0 0 0 0 0 LICENSE REVENUE Liquor and Bev License 22,842 25,000 22,160 25,000 25,000 25,000 Operator License 12,920 15,000 16,925 16,930 15,000 15,000 Cigarette License 2,628 2,500 2,400 2,500 2,500 2,500 Pet License 12,606 13,000 7,389 13,000 13,500 13,500 Amusement Device License 9,025 10,000 9,320 10,000 10,000 10,000 Rooming House License 150 100 0 100 100 100 Honey Bee License 75 50 25 50 50 50 Tourist House License 50 200 0 100 100 100 Miscellaneous License 891 1,200 450 1,200 1,200 1,200 LICENSE REVENUE 61,187 67,050 58,669 68,880 67,450 67,450 400 PERMITS REVENUE Building Permits 123,551 120,000 93,091 120,000 120,000 120,000 Electrical Permits 41,184 30,000 33,461 35,000 35,000 35,000 Plumbing Permits 40,155 30,000 28,147 35,000 35,000 35,000 Parking Lot Const. Permit 1,400 500 800 800 500 500 Heating Permits 41,090 30,000 31,441 35,000 35,000 35,000 Home Occupation Permits 50 50 0 50 50 50 Dance Permit 75 80 150 150 150 150 Street Use Permit 750 1,000 675 1,000 1,000 1,000 Fuel Storage Tank 0 1,000 0 0 0 0 Sprinkler Permits 475 1,000 125 1,000 1,000 1,000 Fire Pit Permit 15,541 16,500 16,035 16,500 16,500 16,500 Hotel & Motel Permits 100 100 120 120 150 150 All Other Permits 745 1,400 695 1,400 1,400 1,400 PERMITS REVENUE 265,116 231,630 204,740 246,020 245,750 245,750 14,120 -41- CITY OF NEENAH 2020 OPERATING BUDGET REVENUE DETAIL 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE WEIGHTS AND MEASURES FEES License Fees 19,693 28,000 25,565 25,570 26,000 26,000 WEIGHTS AND MEASURES FEES 19,693 28,000 25,565 25,570 26,000 26,000 (2,000) GENERAL GOVERNMENT REVENUES Voter Registration Cards 0 0 2 10 0 0 Special Use Fees 0 300 800 800 500 500 Board of Appeals 0 250 0 250 250 250 Rezoning Deposits 400 1,200 300 1,000 1,000 1,000 Publication Fees 1,144 1,500 1,230 1,500 1,500 1,500 Real Property Status Fees 23,990 25,000 18,320 25,000 25,000 25,000 Cable TV Franchise Fee 301,312 300,000 156,033 305,000 289,800 289,800 Com Devel Document Sales 425 250 850 850 500 500 Site Plan Review Fee 3,305 2,500 1,125 2,000 2,500 2,500 Plat Review Fees/Annex 2,110 2,000 3,695 3,700 2,500 2,500 Project Plan Review Fees 0 600 0 300 600 600 Comp Plan/Map Amend 800 350 400 400 800 800 Property Record Maint Fee 12,200 12,000 9,800 12,000 12,000 12,000 Code Enforce Reinspect 6,200 3,500 2,125 3,000 3,000 3,000 Exempt Prop Filing Fees 750 0 0 0 750 750 GENERAL GOV'T REVENUES 352,636 349,450 194,680 355,810 340,700 340,700 (8,750) SPECIAL CHARGES Snow Removal Charges 1,155 2,000 1,785 2,000 2,000 2,000 Weed Cutting Charges 7,595 9,000 6,600 8,000 9,000 9,000 All Other Special Charges 50 100 0 0 0 0 SPECIAL CHARGES 8,800 11,100 8,385 10,000 11,000 11,000 (100) PUBLIC LIBRARY Library Receipts 30,049 26,000 20,892 26,000 26,000 26,000 Coffee Sales 1,619 1,600 1,045 1,600 1,600 1,600 Bottled Beverages/Snacks 3,180 2,600 2,833 3,800 3,800 3,800 Copier/Printer Fees 14,570 14,400 11,660 15,000 15,000 15,000 Lost/Damaged Materials 8,268 5,800 5,809 6,500 6,500 6,500 Sale of Library Property 794 0 0 0 0 0 P-Card Rebate 11,101 6,300 4,243 6,300 6,300 6,300 Winnebago County 767,697 796,670 590,258 796,670 815,550 815,550 Calumet County 21,193 19,770 19,768 19,770 21,050 21,050 Fond Du Lac County 1,072 1,760 1,757 1,760 1,380 1,380 Waushara County 655 660 659 660 750 750 Green Lake County 163 160 155 160 100 100 Collection Fee Charges 2,815 3,000 2,125 2,600 2,600 2,600 PUBLIC LIBRARY 863,176 878,720 661,204 880,820 900,630 900,630 21,910 PUBLIC SAFETY REVENUE Police Sundry Revenues 1,713 2,000 762 1,000 1,000 1,000 Photo ID's 2,843 2,000 1,070 2,000 2,000 2,000 Sch Dist Liaison Program 202,283 207,000 102,766 207,000 215,000 215,000 PUBLIC SAFETY REVENUE 206,839 211,000 104,598 210,000 218,000 218,000 7,000 GENERAL GOV'T SERVICES Utility Billing/Finance 172,400 177,300 132,975 177,300 185,010 185,010 Water Utility/Finance Ser 68,500 61,520 46,140 61,520 63,780 63,780 Water Utility/HR & Safety 17,200 19,500 14,625 19,500 20,000 20,000 Water Utility/Legal &Adm. 26,800 28,140 21,105 28,140 28,850 28,850 Joint Fire/Finance Ser 23,800 24,400 18,300 24,400 25,100 25,100 Joint Fire/HR & Safety 47,000 51,500 38,625 51,500 56,600 56,600 Joint Fire/Fiber Lease 3,820 4,010 3,007 4,010 4,010 4,010 Muni Ct Bldg use/Menasha 3,400 3,490 3,490 3,490 3,580 3,580 GENERAL GOV'T SERVICES 362,920 369,860 278,267 369,860 386,930 386,930 17,070 -42- CITY OF NEENAH 2020 OPERATING BUDGET REVENUE DETAIL 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE STREET & HIGHWAY REVENUE Misc Equipment Rental 1,360 1,000 966 970 500 500 Misc Service Revenue 7,579 6,000 3,460 5,000 6,000 6,000 Other S & H Receipts 580 300 480 480 400 400 Recoveries fm Damaged Prp 10,378 10,000 20,295 20,300 10,000 10,000 Sale of City Materials 45 50 54 60 50 50 Street Excavation Charges 40,446 30,000 56,881 56,890 35,000 35,000 Restitution 0 50 0 0 50 50 Special Garbage Collectn 2,208 2,000 1,366 2,000 2,000 2,000 Commercial Dumpsters 63,320 55,000 46,579 62,000 63,000 63,000 Additional Cart Fee 0 0 595 600 600 600 STREET & HIGHWAY REVENUE 125,916 104,400 130,676 148,300 117,600 117,600 13,200 OAK HILL CEMETERY REVENUE Cemetery Misc. Revenue 22,375 19,000 4,425 19,000 19,000 19,000 Lot Sale Revenue 43,720 34,000 16,528 32,200 34,000 34,000 Transfer fm Perp Care-Int 19,194 17,000 8,796 17,600 18,000 18,000 Veterans Care Reimbursem 3,258 0 0 0 0 0 Grave Openings 46,275 46,000 32,825 43,130 46,000 46,000 Foundation/Marker Charges 12,026 10,000 8,082 10,700 11,000 11,000 OAK HILL CEMETERY REVENUE 146,848 126,000 70,656 122,630 128,000 128,000 2,000 INTEREST INCOME Interest on Investments 422,440 475,000 438,947 525,000 525,000 525,000 Interest on Taxes 42,914 35,000 32,774 32,780 35,000 35,000 Interest on Market Apprec (125,048) 0 0 0 0 0 Interest Revl Fund Assmts 24,745 25,000 21,243 25,000 25,000 25,000 Personal Property I 2,559 5,000 (57) 1,000 5,000 5,000 INTEREST INCOME 367,610 540,000 492,907 583,780 590,000 590,000 50,000 FINES & FORFEITURES Neenah Court Fines 6,318 3,000 7,398 7,400 7,000 7,000 Municipal Courts Fines 92,198 100,000 67,283 90,000 92,000 92,000 False Alarms 775 1,000 450 1,000 1,000 1,000 FINE & FORFEITURES 99,291 104,000 75,131 98,400 100,000 100,000 (4,000) PROPERTY DAMAGE RECOVERY City Hall 0 0 0 0 10,000 10,000 Police 5,118 0 10,646 10,650 0 0 Fire 0 0 0 0 0 0 Public Works 8,690 20,000 0 9,350 20,000 5,000 Street Signals & Lighting 0 0 0 0 0 0 Parks 4,214 0 0 0 0 0 PROPERTY DAMAGE RECOVERY 18,022 20,000 10,646 20,000 30,000 15,000 (5,000) REIMBURSEMENTS Workers Compensation 136,450 60,000 0 60,000 60,000 60,000 Emp Practices Liab Ins. 4,470 2,450 2,442 2,450 2,500 2,500 Auto/Physical Damage Ins. 7,202 0 0 0 0 0 Local Governments 1,200 1,200 1,200 1,200 1,200 1,200 CVMIC Liability Dividend 40,266 22,000 22,000 22,000 22,000 22,000 P-Card Rebate 65,270 35,000 23,117 35,000 35,000 35,000 REIMBURSEMENTS 254,858 120,650 48,759 120,650 120,700 120,700 50 LEASE/RENTAL REVENUE Adm Bld Water Utility 9,970 10,270 7,703 10,270 10,580 10,580 City Garage Rentals 6,864 7,000 5,428 6,900 6,900 6,900 Communication Tower Rent 65,929 75,000 54,428 75,000 75,000 75,000 Dumpster Rental Agreement 2,000 1,600 1,730 1,730 1,600 1,600 LEASE/RENTAL REVENUE 84,763 93,870 69,289 93,900 94,080 94,080 210 -43- CITY OF NEENAH 2020 OPERATING BUDGET REVENUE DETAIL 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE SALE OF CITY PROPERTIES Police 500 21,000 0 21,000 70,000 70,000 Public Works 25,000 30,000 22,796 22,800 70,000 70,000 PW-Refuse Trucks 136,137 0 0 0 0 0 Park & Rec. 0 600 19,510 20,000 2,000 2,000 Comm. Dev. 0 0 225 230 0 0 Cemetery 0 600 0 0 0 0 Misc Sales of City Prop 5,086 0 300 300 0 0 SALE OF CITY PROPERTIES 166,723 52,200 42,831 64,330 142,000 142,000 89,800 OTHER REVENUE Commercial Dumpsters 583 500 220 300 400 400 Miscellaneous Revenue 20,602 2,000 788 1,000 2,000 2,000 Sales Tax 14 50 6 50 50 50 OTHER REVENUE 21,199 2,550 1,014 1,350 2,450 2,450 (100) OTHER SPEC EVENTS-COMMUNITYFEST Vender Fees 5,740 4,950 5,105 5,110 4,950 4,950 Contributions 10,000 12,500 11,000 11,500 12,500 12,500 OTHER SPEC EVENTS-COM. FEST 15,740 17,450 16,105 16,610 17,450 17,450 0 GENERAL RECEIPTS-PARKS/REC Sun Shine Program 1,207 900 90 250 250 250 Non-Taxable Concessions 200 0 0 0 0 0 Work Permits 1,180 1,000 1,260 1,260 1,000 1,000 Work Permit State Payment (1,440) (800) (1,373) (1,380) (1,080) (1,080) Sales Tax Collections (14,081) (15,000) (12,933) (14,500) (15,000) (15,000) Sales Tax 86 90 73 90 90 90 WPRA Ticket Money Collect 11,187 13,000 12,151 12,500 13,000 13,000 WPRA Ticket Money Payment (10,722) (12,500) (11,440) (11,880) (12,500) (12,500) Boat Stall Key Deposit 0 220 0 0 0 0 GENERAL RECEIPTS-PARKS/REC (12,383) (13,090) (12,172) (13,660) (14,240) (14,240) (1,150) ADULT PROGRAM REVENUE Fitness Receipts 9,906 12,500 6,545 8,500 0 0 Golf Lessons 1,380 1,380 1,380 1,380 0 0 Kickball 0 1,200 0 800 800 800 Open Gym 738 960 307 450 800 800 Volleyball-Summr Team Fee 720 720 370 370 720 720 Tennis Instruction 609 600 936 940 850 850 ADULT PROGRAM REVENUE 13,353 17,360 9,538 12,440 3,170 3,170 (14,190) CONTRACTED PROGRAM REVENUE Youth Program Crafts 370 0 745 850 0 0 Operation Recreation 5,468 7,100 5,986 9,220 0 0 Children's Playtime 15,876 18,200 17,292 18,200 0 0 Quick Start Tennis 990 1,080 300 640 0 0 Start Smart 680 600 320 560 0 0 Special Events 6,198 4,800 8,683 8,690 0 0 Golf-Youth 0 0 0 0 400 400 Nature 0 0 0 0 1,070 1,070 Fitness 0 0 0 0 10,000 10,000 Drama 0 0 0 0 4,000 4,000 Golf-Adult 0 0 0 0 1,380 1,380 Sports Clinics 0 0 0 0 26,800 26,800 CONTRACTED PROGRAM REVENUE 29,582 31,780 33,326 38,160 43,650 43,650 11,870 POOL & REC BLDG REVENUE Taxable Concessions 44,878 42,400 45,460 45,460 44,600 44,600 Pool-Daily Receipts 66,250 66,000 68,981 68,990 66,000 66,000 Pool-Season Pass Receipts 50,489 52,900 46,770 46,770 52,900 52,900 Swim Lessons Receipts 46,110 48,050 53,050 53,050 52,770 52,770 Locker Rental 341 250 163 170 150 150 POOL & REC BLDG REVENUE 208,068 209,600 214,424 214,440 216,420 216,420 6,820 -44- CITY OF NEENAH 2020 OPERATING BUDGET REVENUE DETAIL 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE INDEPENDENT PROGRAM REVENUE Sports Clinics 26,612 26,620 26,905 26,910 0 0 Dance Lessons 6,314 7,110 1,232 1,240 0 0 INDEPENDENT PROGRAM REV 32,926 33,730 28,137 28,150 0 0 (33,730) YOUTH PROGRAM REVENUE Archery 1,652 1,620 1,476 1,620 1,720 1,720 Baseball 1,395 1,500 1,511 1,520 1,720 1,720 Crafts 688 680 900 900 2,000 2,000 Operation Recreation 86,386 86,500 94,808 94,810 110,720 110,720 Adventure 2,219 2,700 3,750 3,750 4,200 4,200 Filthy Fun Kids Run 7,995 7,360 7,274 7,280 7,280 7,280 Drama 0 0 2,465 3,400 0 0 Golf 560 560 400 400 0 0 Nature Force 2,534 2,200 865 1,070 0 0 Special Events 5,899 4,800 2,376 2,380 11,330 11,330 Soccer Instruction 1,728 1,950 1,528 1,530 1,720 1,720 Tennis 7,080 7,900 8,765 8,770 10,630 10,630 Tennis-Accelerated 1,733 1,740 1,330 1,330 1,520 1,520 Tot Lot 1,672 1,930 1,980 1,980 2,160 2,160 TOT Sports 1,861 1,630 2,201 2,210 2,200 2,200 Children's Playtime 0 0 0 0 18,200 18,200 Start Smart 0 0 0 0 600 600 YOUTH PROGRAM REV 123,402 123,070 131,629 132,950 176,000 176,000 52,930 OTHER PARKS & REC REVENUE Doty Cabin 324 300 417 420 300 300 Ice-Rink Taxable Concess 148 200 44 80 150 150 Community Band 900 1,000 788 900 1,000 1,000 OTHER PARKS & REC REVENUE 1,372 1,500 1,249 1,400 1,450 1,450 (50) RIVERSIDE PLAYERS Riverside Tickets 34,542 34,000 27,877 27,880 34,000 34,000 Other Revenues 1,281 1,500 1,295 1,300 1,500 1,500 Taxable Concessions 2,842 2,300 2,475 2,480 2,400 2,400 RIVERSIDE PLAYERS 38,665 37,800 31,647 31,660 37,900 37,900 100 PARKS REVENUE Rentals - Picnic Kits 107 80 0 0 0 0 Rentals - Shattuck 830 500 257 500 500 500 Facility Leases 16,915 18,000 17,015 17,020 18,000 18,000 Facility User Fees 1,353 1,500 2,100 2,100 1,500 1,500 Rentals - Green Park 805 600 310 320 650 650 Rentals - Memorial Park 5,902 6,000 6,633 6,640 6,100 6,100 Rentals - Gazebo 430 600 850 850 700 700 Rentals - Riverside Park 2,415 3,300 4,470 4,470 4,000 4,000 Rentals - Washington Park 6,230 5,500 7,725 7,730 6,500 6,500 Rentals -Whiting Boathse 20,705 26,000 28,014 28,020 25,000 25,000 Rentals - Southview Park 30 30 25 30 30 30 Rentals -Memorial Pk Open 340 300 270 270 300 300 Rental-Shattuck BoatStall 10,620 9,500 10,805 10,810 10,500 10,500 Rentals - Doty Park 1,237 1,300 1,432 1,440 1,400 1,400 Rentals - Miller Park 10 0 0 0 0 0 Rental - Great Northern 400 330 490 490 400 400 Rentals - Douglas Park 30 20 10 10 0 0 Rentals-Memorial LG Room 9,748 11,500 11,048 11,050 10,000 10,000 Rental-Memorial SM Room 1,115 1,500 895 1,300 1,300 1,300 Boat Launch User Fees 27,325 27,000 25,395 27,000 27,000 27,000 Boat Wash Fees 0 0 482 490 1,200 1,200 PARKS REVENUE 106,547 113,560 118,226 120,540 115,080 115,080 1,520 -45- CITY OF NEENAH 2020 OPERATING BUDGET REVENUE DETAIL 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE FUND TRANSFERS Benefit Accrual Fund 125,048 100,000 75,000 100,000 100,000 165,000 Equipment Replacement Fd 0 0 156,631 156,640 0 0 Information Systems 120,000 120,000 90,000 120,000 140,000 25,000 Parking Fund 117,230 128,870 96,653 128,870 132,740 132,740 Sewer Fd Maintenance 426,080 315,680 236,760 315,680 325,150 325,150 Sewer Fd Admin 406,860 549,260 411,945 549,260 565,740 565,740 Storm Water Management 413,340 426,630 319,973 426,630 439,430 439,430 Cemetery Perp Care 5,000 5,000 3,750 5,000 5,000 5,000 Dial-A-Ride 5,000 5,000 3,750 5,000 5,000 5,000 Trans fm Public Safety Tr (7,081) 0 0 0 0 0 Clock Tower Rev Trust 0 0 25 30 0 0 Clock Tower Maint 0 0 37 40 0 0 Industrial Devel Fund 5,000 5,000 3,750 5,000 5,000 5,000 TIF #11 36,000 40,000 30,000 40,000 40,000 40,000 TIF #11 Interest 755 1,500 558 1,500 1,500 1,500 TIF #5 Administrative Chg 71,000 80,000 60,000 80,000 80,000 80,000 TIF #5 Interest Charge 1,287 1,500 0 0 0 0 TIF #6 Administrative Chg 53,500 60,000 45,000 60,000 60,000 60,000 TIF #6 Interest Charges 9,443 10,000 3,003 5,000 5,000 5,000 Transfer From TIF # 7 106,000 120,000 90,000 120,000 120,000 120,000 TIF # 7 Interest Charges 0 0 0 0 0 0 TIF #8 Administrative Chg 106,000 120,000 90,000 120,000 120,000 120,000 TIF #8 Interest 44,930 52,000 44,318 56,000 60,000 60,000 TIF #9 Administrative Chg 36,000 40,000 30,000 40,000 80,000 80,000 TIF # 10 36,000 40,000 30,000 40,000 40,000 40,000 TIF #10 Interest 11,097 12,000 3,576 6,000 5,000 5,000 Recycling Fund 25,000 25,000 18,750 25,000 25,000 25,000 Small Business Loan Fd 0 5,000 0 0 5,000 5,000 Housing Fund 35,000 35,000 26,250 35,000 35,000 35,000 CDBG Funds 27,417 25,000 21,237 25,000 25,000 25,000 Preparedness Grant 10,000 0 0 0 0 10,000 Joint Municipal Court 3,777 3,500 3,341 4,500 4,500 4,500 Neenah Menasha Fire Rescu 100,750 75,000 88,099 88,100 30,000 30,000 FUND TRANSFERS 2,330,433 2,400,940 1,982,406 2,558,250 2,454,060 2,414,060 13,120 TOTAL REVENUES BEFORE APPLICATION OF FUND BALANCE 24,550,759 24,870,550 20,750,911 25,170,320 25,276,190 25,460,620 590,070 UNASSIGNED FUND BALANCE 0 151,000 0 151,000 0 200,000 ASSIGNED FUND BALANCE 0 144,049 0 144,049 0 0 LIBRARY FUND BALANCE 0 40,000 0 40,000 0 40,000 APPLICATION OF FUND BALANCE 0 335,049 0 335,049 0 240,000 (95,049) TOTAL REVENUES 24,550,759 25,205,599 20,750,911 25,505,369 25,276,190 25,700,620 495,021 Percent Budget Change 1.96% -46- C:\Users\DCALAB~1\AppData\Local\Temp\notes5D3EFE\Fees Schedule.docx Page 1 of 13 FEES FOR SERVICES SCHEDULE Res. No. 7185 adopted April 5, 2006 effective with the new Code of Ordinances of the City of Neenah, May 1, 2006. This document contains updated fee information through July 17, 2019 Resolution No. 2019-17: FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE GENERAL FEES Notary Service No Charge §137.01(9) Res. No. 7170 Copies/Open Records Requests 25¢ 1st page 15¢ Add’l pages §19.35(3) §19.35(3) Res. No. 7170 Res. No. 7170 Tapes/Other Media Actual Cost Materials/Reproduction §19.35(3)(a) Res. No. 7170 Maps Actual Cost of Reproduction §19.35(3)(a) Res. No. 7170 Mail & Shipping of Records Request Prepayment of Records Request Actual Cost of Mailing Cost of reproduction Only if total charge exceeds $5 §19.35(3)(d) §19.35(3)(f) Res. No. 7170 Res. No. 7170 Cost to Locate Records $25.00/hr If locate cost exceeds $50 §19.35(3)(c) Res. No. 7170 CLERK LICENSES Liquor Class A Malt $200 Annual – expires 6/30 (pro-rated) §125.25(4) Ord. No. 1234 Class A Liquor $400 Annual – expires 6/30 (pro-rated) §125.51(2)(d) Ord. No. 1234 Class B Malt $100 Annual – expires 6/30 (pro-rated) §125.26(4) Ord. No. 1234 Class B Liquor $350 Annual – expires 6/30 (pro-rated) §125.51(3)(e) Ord. No. 1234 Reserve Class B $10,000 One time Initial fee (plus annual Class B fee) §125.51(3)(e)(2) Ord. No. 1234 Class B (wine only) Winery $350 Annual – expires 6/30 (pro-rated) §125.51 Res. No. 2015-34 Class C Wine $100 Annual – expires 6/30 (pro-rated) §125.51 Ord. No. 1234 Provisional Class B $15 One time fee §125.185(3) Ord No. 1234 Temp Class B (Picnic) $10 Per event §125.51(10) Ord. No. 1234 Temporary Extension of Licensed Premise Publication Fee-renewal $10 $22 Per Day Annual due 4/15 §125.10 §125.04(3)(g) Ord. No. 2019-15 Code Sec. 4-106 Res. No. 2019-15 ----------------- Publication Fee-new app $65 Initial – due upon application §125.04(3)(g) Res. No. 7309 Change of Agent $10 Due upon application §125.04(6)(b) ----------------- Late Fee – April 15 filing deadline for renewals expiring 6/30 $50 Per Year Res. No. 2019-17 Code Sec. 4-65(m) Late Fee – beginning June 15 filing deadline for renewals expiring 6/30 $20 Per Day Res. No. 2019-17 Code Sec. 4-65(f) Beverage Operator $60 Two year license – expires 6/30 Includes fee for picture §125.17(1) Ord. No. 1234 Ord. No. 1345 increase to $60 effective 1/1/2007 Duplicate Beverage Operator $10 Per license §125.17 ----------------- Temporary Beverage Operator $10 Per event §125.17(4) Ord. No. 1234 Provisional Beverage Operator $15 Per license §125.185 Ord. No. 1234 Misc. Licenses Cigarette $100 Annual – expires 6/30 §134.65(2)(b) Ord. No. 1234 Amusement Device $40/machine Annual – expires 6/30 Code §4-172 Res. No. 2013-37 Dance Hall $25 Annual – expires 6/30 §59.56(12)(b) Ord. No. 858 -47- Page 2 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Pawnbrokers License $210 Annual – expires 12/31 §134.71 Code Section 4-64 Res. No. 7238 Secondhand Article Dealers $80.00 Annual – expires 12/31 §134.71 Code Sec. 4-64 Res No 7238 Secondhand Jeweler Dealers $80.00 Annual – expires 12/31 §134.71 Code Sec. 4-64 Res No 7238 Taxi Cab 1st Taxi each add’l $50 yearly fee $0 No fee, Report Vehicle by VIN Annual – expires 6/30 Annual – expires 6/30 §349.24 §349.24 Ord. No. 1223 / Res. 2019-09 Ord. No. 1223 / Res 2019-09 Escort License or Registration $500 Annual – expires 6/30 Code Sec. 4-65 Ord. No. 2014-9 Res. No. 2014-10 Escort Service Licenses $500 Annual – expires 6/30 Ord. No. 2014-9 Res. No. 2014-10 PERMITS Blasting No Charge Per Project Code Sec. 11-119 Carnival/Circus $25 Per day Ord. No. 369 Christmas Tree Lot $25 Annual – Expires 12/26 Ord. No. 858 Fireworks Stand $25 Annual – Expires 7/5 Ord. No. 963 Open Burning $15 Annual – exp 12/31 Ord. No. 1247 Street Use Permits $75 except the fee for school sponsored events shall be $0 Per event – plus costs per code Ord. No. 858 Res. No. 7353 Res. No. 2011-7 Res. No. 2011-25 Sec. 14-129(e) & (f) Solicitor Permit – New $25 1st Year – Expires 12/31 §59.55 Ord. No. 858 Solicitor Permit - renewal $15 Annually – Expires 12/31 §59.55 Ord. No. 858 Mobile Food Vendor $100 Per Mobile Food Vendor vehicle or cart Sec. 4-353(a) BID Surcharge $50 Per Mobile Food Vendor or Transient Merchant located in the BID District Sec. 4-64 & 4-353(a) Wrestling/Boxing $50 per wrestling event plus cost for providing two supervisors, who shall have police authority for the wrestling match. Estimated cost $50- 100 per hour per officer. Event §444.02 Ord. No. 980 Vol IV Res. No. 7309 MISC. FEES Voter Registration Certificate $5 Ord. No. 858 Voter Registration Certificate $2 Seniors – over age 65 Ord. No. 858 Voter Registration List $25.00 plus $5 per 1,000 voters Includes Voter History §6.36(6) Set by State Elections Board Res. No. 7242 INFORMATION SYSTEMS ASSESSMENT DEPT: -48- Page 3 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Reports (Hard Copies) Street Listing $35.00 Commercial Listing $35.00 Personal Property Labels $25.00 Alpha Property Listing By Owner $35.00 Alpha Property Listing By Street Name $35.00 Both Property Listings $60.00 Assessment Workbook $100.00 Both Property Listing and Workbook $150.00 Vacant Land Listing $20.00 Multi-Unit Listing 2 Units & Up $35.00 4 Units & Up $20.00 Files (emailed) Assessment Roll $50.00 Assessment Roll Legal Description Tax Roll Zoning Mailing Addresses $30.00 Personal Property Labels $25.00 FINANCE: Tax Roll $50.00 COMMUNITY DEVELOPMENT WEIGHTS AND MEASURES Annual Permit Processing Fee $25 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Scales 0 to 30 lbs. $30 (per unit) Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Scales 31 to 1000 lbs $40 (per unit) Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Weight Sets $10 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Follow-up Inspection Fee (1st) $100 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Follow-up Inspection Fee (2nd) $200 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Penalty Nonregistered Device Fee x 2 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Timing Devices $10 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Meters (Taxi) $50 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 -49- Page 4 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Res. No. 2012-35 Electric Pill Counters $10 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Gas Pumps (Retail) $40 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 HS Pumps (Diesel) $55 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Vehicle Tank/Bulk Plant Meter $100 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Linear (Fabric, Wire, Rope Meters) $10 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Farmer’s Market Annual Fee (includes 7 or more devices) $150 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Scanners 1 to 3 scanners (total) 4 or more (total) $75 $130 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Aluminum Can Recycle Machine $100 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Late Payment Fee $100 Annual § 98.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 Misc. Specialized Devices $50/Hour Annual § 98.04§ATCP 92.04 Sec. 4-30 Res. No. 2011-16 Res. No. 2012-35 PLUMBING Plumbing Code New Plumbing: 1 & 2 Family $50 + $0.03 sq ft all areas If no square footage available – base on fixture count: $8 per fixture (Minimum $30) Ch. 21, Art. V Res. No. 2017-04 New Plumbing: Multi-family $50 + $0.05 sq ft all areas If no square footage available – base on fixture count: $8 per fixture (Minimum $30) Ch. 21, Art. V Res. No. 2017-04 New Plumbing: Commercial/Industrial $50 + $0.08 per sq ft for first 5,000 sq ft and $0.02 per sq ft over 5,000 sq ft If no square footage available – base on fixture count: $8 per fixture (Minimum $50) Ch. 21, Art. V Res. No. 2017-04 New/replacement Sanitary Sewer, Strom Sewer, or Water Services Lateral: Residential New: $100 Replacement: $50 Ch. 21, Art. V Res. No. 2017-04 New/replacement Sanitary Sewer, Strom Sewer, or Water Services Lateral: Commercial Commercial: $50 + $10 per inch diameter Ch. 21, Art. V Res. No. 2017-04 Repair of Building Drain, Sanitary Sewer Lateral, Storm Sewer Lateral or Water Service $25 Ch. 21, Art. V Res. No. 2011-17 Repipe Basement $25 Ch. 21, Art. V Res. No. 2011-17 Cap Sewer $25 Ch. 21, Art. V Res. No. 2011-17 Well License Renewal $30 Ch. 21, Art. V -50- Page 5 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Res. No. 2017-04 Replacement Water Heater $30 Minimum permit fee $30 or $8 per fixture if water Heater is included as part of the plumbing project Ch. 21, Art. V Res. No. 2017-04 ELECTRICAL Electrical Code New Electrical: 1 &2 Family and additions $50 + $0.03 sq ft all areas If no square footage available: $$30 for all work between $1 and $300 in cost $30 + $5/$100 for all work between $301 - $1,000 in cost $65 + $12/$1,000 for all work between $1001 - $10,000 in cost $173 + $3/$1,000 for all work between $10,001 - $100,000 in cost $443 + $1/$1,000 for all work over $100,000 in cost Ch. 21, Art. III Res. No. 2017-04 New Electrical: Multi-family and additions $50 + $0.05 sq ft all areas If no square footage available: $$30 for all work between $1 and $300 in cost $30 + $5/$100 for all work between $301 - $1,000 in cost $65 + $12/$1,000 for all work between $1001 - $10,000 in cost $173 + $3/$1,000 for all work between $10,001 - $100,000 in cost $443 + $1/$1,000 for all work over $100,000 in cost Ch. 21, Art. III Res. No. 2017-04 New Electrical: Commercial/Industrial and additions $50 + $0.08 per sq ft for first 5,000 sq ft and $0.02 per sq ft over 5,000 sq ft If no square footage available: $$30 for all work between $1 and $300 in cost $30 + $5/$100 for all work between $301 - $1,000 in cost $65 + $12/$1,000 for all work between $1001 - $10,000 in cost $173 + $3/$1,000 for all work between $10,001 - $100,000 in cost $443 + $1/$1,000 for all work over $100,000 in cost Ch. 21, Art. III Res. No. 2017-04 Electrical Service $50 + $10 per 100 amp Ch. 21, Art. III Res. No. 2017-04 BUILDING Building Code New Construction: Residential/Duplex/Condo $100 + $0.18 per sq ft all areas Minimum $200 Ch. 21, Art. II Res. No. 2017-04 New Construction: Multi-family $100 + $0.25 per sq ft all areas Minimum $200 Ch. 21, Art. II Res. No. 2017-04 New Construction: Commercial/Industrial $100 + $0.20 per sq ft all areas Minimum $200 Ch. 21, Art. II Res. No. 2017-04 New Construction: Community Facility $100 + $0.20 per sq ft all areas Minimum $200 Ch. 21, Art. II Res. No. 2017-04 New Construction: Garage $10 + $0.10 per sq ft Minimum $50 Ch. 21, Art. II Res. No. 2017-04 New Construction: Residential: Accessory Building (small sheds, decks, gazebos) $30 Over 24” above grade Ch. 21, Art. II Res. No. 2017-04 New Construction: Commercial: Accessory Building (small sheds, decks, gazebos) $60 Ch. 21, Art. II Res. No. 2017-04 Addition and Remodel: 1 & 2 Family $10 + $0.10 per sq ft Minimum $50 If no square footage available, based on project cost: Ch. 21, Art. II Res. No. 2017-04 -51- Page 6 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE $50 + $5 per $1000 for work between $1 and $5,000 in cost $60 + $2.50 per $1,000 for work over $5,000 in cost (minimum cost of $50 still applies) Addition and Remodel: Multi-family $100 + $0.20 per sq ft all areas Minimum $200 If no square footage available, based on project cost: $35 + $5 per $1000 for work between $1 and $5,000 in cost $60 + $2.50 per $1,000 for work over $5,000 in cost (minimum cost of $200 still applies) Ch. 21, Art. II Res. No. 2017-04 Addition and Remodel: Commercial/Industrial $100 + $0.20 per sq ft all areas Minimum $200 If no square footage available, based on project cost: $35 + $5 per $1000 for work between $1 and $5,000 in cost $60 + $2.50 per $1,000 for work over $5,000 in cost (minimum cost of $200 still applies) Ch. 21, Art. II Res. No. 2017-04 Addition and Remodel: Community Facility Minimum $200 If no square footage available: $35 + $5 per $1000 for work between $1 and $5,000 in cost $60 + $2.50 per $1,000 for work over $5,000 in cost (minimum cost of $200 still applies) Ch. 21, Art. II Res. No. 2017-04 Addition and Remodel: Garage $10 + $0.10 per sq ft Minimum $50 Ch. 21, Art. II Res. No. 2017-04 HEATING, VENTILATION & AC Mechanical Code Fireplaces/Stove- wood or gas/garage heaters installation $30 Ch. 21, Div. IV Res. No. 2017-04 1 & 2 Family and additions $50 + $0.03 sq ft all areas If no square footage available, based on project cost: $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 Multi-family and additions $50 + $0.05 sq ft all areas If no square footage available, based on project cost: $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 Commercial/Industrial and additions $50 + $0.08 per sq ft If no square footage available, based on project cost: $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 Replacement 1 & 2 Family $50 for first piece + $10 each add'l piece (per dwelling unit) If no square footage available, based on project cost: $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 Replacement Commercial/Industrial $100 for all work up to $2,000 in cost $100 plus $5 per $1,000 for all work over $2,000 Ch. 21, Div. IV Res. No. 2017-04 -52- Page 7 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE MISCELLANEOUS PERMIT FEES Building Code Apiary Registration Fee $30.00 Per Apiary Sec. 3-41(c) Res. No. 2017-14 Code Enforcement Reinspection Fees $25 – 2nd notice $50 – 3rd notice $50 – 4th notice etc. Code 21-25 & 21-26; Res. No. 2017-04 Commercial Plan Review Building Plan HVAC $125 $125 Ch. 21, Div. II Res. No. 2011-17 Ch. 21, Div. II Res. No. 2011-17 Demolition: Garage/Shed $30 plus bond $500 Bond/Check for building <25,000 cu. Ft. Ch. 21, Div. II $1,000 Bond/Check for building 25,000-50,000 cu. Ft. Res. No. 2017-04 $2,000 Bond/Check for building over 50,000 cu. Ft. Demolition: Residential $100 plus bond $500 Bond/Check for building <25,000 cu. Ft. Ch. 21, Div. II $1,000 Bond/Check for building 25,000-50,000 cu. Ft. Res. No. 2017-04 $2,000 Bond/Check for building over 50,000 cu. Ft. Demolition: Commercial/Industrial $200 plus bond $500 Bond/Check for building <25,000 cu. Ft. Ch. 21, Div. II $1,000 Bond/Check for building 25,000-50,000 cu. Ft. Res. No. 2017-04 $2,000 Bond/Check for building over 50,000 cu. Ft. Erosion Control Residential $175 Ch. 22, Art. IV Res. 7309 Res. No. 2017-04 Erosion Control Commercial Industrial Community Facility $300 per acre Ch. 22, Art. IV Res. No. 2017-04 Fence: Residential $20 Ch. 21, Div. II Res. No. 2017-04 Fence: Commercial $50 Ch. 21, Div. II Res. No. 2017-04 Foundation Repair $40 Ch. 21, Div. II Res. No. 2017-04 Mobile Home Park $100 Ch. 21, Div. II Res. No. 2011-17 Moving Permit $200 plus bond $10,000-$25,000 bond and insurance required Res. No. 2017-04 Newspaper Vending Machines Permit $25 Initial Fee; Permit must be renewed yearly at no charge and expires December 31st Res. 7292 Code §14-146 Res. No. 2011-17 Parking Lot $200 Ch. 21, Div. II Res. No. 2017-04 Pools – Above Ground $30 Ch. 21, Div. II Res. No. 2017-04 Pools – In Ground $100 Ch. 21, Div. II Res. No. 2017-04 Sandwich Board Signs $25 Annual – expires March 31st Code Sec 4-29 Res. No. 2017-04 Signs – Wall Signs $50 Sign Code Ch. 24 Res. No. 2017-04 Signs – Pole/ground Signs $100 Sign Code Ch. 24 Res. No. 2017-04 Accessory Use (Solar, Wind, etc.) $10 per KW-PV Res. No. 2017-04 -53- Page 8 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE 450 – Geo or HW (Minimum $30) Street Furniture $15 Annual Ch. 14, Art. VII Res. No. 7367 Res. No. 2011-17 LICENSE RENEWALS Heating – Warm Air $20 Heating – Hot Water $20 Heating – Steam $20 PLANNING & ZONING FEES Zoning Code Rezoning Application $400 Per Application Ch. 26/Res. No. 2017-21 Variance Application $250 Per Application Ch. 26/Res. No. 2017-21 Special Use Application $400 Per Application Ch. 26/Res. No. 2017-21 Annexation Review $400 Per Review Ch. 26/Res. No. 2017-21 Site Plan Review (Minor) $150 Per Review Ch. 26/Res. No. 2017-21 Site Plan Review (Major) $300 Per Review Ch. 26/Res. No. 2017-21 Site Plan Review (Telecommunication Tower) $3,000 Per Review Ch. 26/Res. No. 2017-21 Site Plan Review (Landscape Plan) NA Per Review Ch. 26/Res. No. 2017-21 Certified Survey Map Review $100 Per Map Ch. 26/Res. No. 2017-21 Extraterritorial CSM $100 Per Review Ch. 26/Res. No. 2017-21 Preliminary Plat Review $150 + $35/lot Per Review Ch. 26/Res. No. 2017-21 Final Plat Review $100 Per Map Ch. 26/Res. No. 2017-21 Official Street Map Amendment $400 Per Map Ch. 26/Res. No. 2017-21 P.D.D. Review $500 Per Approval Ch. 26/Res. No. 2017-21 Tourist Housing Permit $50 no annual fee Per License Ch. 26/Res. No. 2017-21 Home Occupational License $50 Per License Ch. 26/Res. No. 2017-21 Rooming House License (Annual) $50 Ch. 26/Res. No. 2017-21 Flood Plain Permits: Per Permit Ch. 26/Res. No. 2017-21 Land Use Permit – Residential $50 Per Permit Ch. 26/Res. No. 2017-21 Land Use Permit – Commercial $100 Per Application Ch. 26/Res. No. 2017-21 -54- Page 9 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Map Amendment Application $200 Per Letter Ch. 26/Res. No. 2017-21 Waiver Letter $25 Per Approval Ch. 26/Res. No. 2017-21 Project Plan Approval $300 Per Approval Ch. 26/Res. No. 2017-21 PDD Review/Master Plan Approval $500 Per Approval Ch. 26/Res. No. 2017-21 Comprehensive Plan Amendment $350 Per Amendment Ch. 26/Res. No. 2017-21 Zoning Verification/Research (Standard) $25 Per Verification (Standard) Ch. 26/Res. No. 2017-21 Zoning Verification/Research (Enhanced) $100 Per Verification (Enhanced) Ch. 26/Res. No. 2017-21 DOCUMENT SALES Zoning Code $3 §19.35 Res. No. 7170 Building Code $3 §19.35 Res. No. 7170 Other Codes $2 §19.35 Res. No. 7170 Comp Plan $10 §19.35 Res. No. 7170 Maps Res. No. 7170 1” = 1.000’ or basemap 50¢ §19.35 Res. No. 7170 1” = 500’ map $2.25 §19.35 Res. No. 7170 Any Topo map $1.25 §19.35 Res. No. 7170 Other maps 15¢/sq ft §19.35 Res. No. 7170 Photocopies Res. No. 7170 Single Sheet 25¢ §19.35 Res. No. 7170 Multiple Sheets 25¢ plus 15¢ per sheet §19.35 Res. No. 7170 Color Copies $2 per 11x17 §19.35 Res. No. 7170 FINANCE LICENSES Cat $6 Annual (if spayed or neutered) Cat $11 Annual (if not spayed or neutered) Dog $6 Annual (if spayed or neutered) Dog License $11 Annual (if not spayed or neutered) Late Fee – dog/cat $5 Annual After 3/31 (license fee plus a $5 state imposed fee) Res. No. 7309 Dangerous Animal License $50 Per Dangerous Animal Sec. 3-16(b)(3) PERMITS Parking – Day Pass Tier 1 $2 Daily (Permit Locations) Res. No. 2017-11 Parking – Day Pass Tier 2 $4 Daily (3 Hour & 4 Hour Locations) Res. No. 2017-11 Parking – Tier 1 $22 Monthly (All Permit Locations Unless Otherwise Noted) Res. No. 2017-05 Parking – Tier 2 $34 Monthly (Marketplace Lot) Res. No. 2017-05 Real Estate Status Report $30 $50 Per Report – normal turn around Per Report - Rush Res. No. 7309 Special Assessment Installment Plan Prime Rate as of 3/1/2017 plus 1.75% = 5% Annual Rate §66.0715 Code Sec. 13-2 Res. No. 2017-12 FIRE Fire Code Petroleum Tank Installation Permit $100 First Tank Ch. 7 -55- Page 10 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE $50 $1,700 Each Additional Tank Maximum Fee Ch. 7 Ch. 7 Petroleum Tank Closure Permit $20 $80 Per 1,000 Gallon Tank Capacity, $240 maximum Minimum Fee Ch. 7 Ch. 7 Fire Protection Permit (Sprinkler Permit) Any Underground Main $75 Ch. 7 Any Above Ground Piping (20+ Heads) $75 Including Additions Ch. 7 Each Riser $25 Ch. 7 Each Floor Above the First Floor $25 Ch. 7 Re-inspection Fee Smoke Detector Installation $100 $30 Per inspection starting with the 2nd inspection Per Detector Sec. 7-34 Res. No. 2013-34 §101.14 & §101.145 HEALTH July 2012 Consolidated with Winnebago County Health Department. All Health related fees were removed from the City of Neenah Fee Schedule. WEIGHTS AND MEASURES were moved under the jurisdiction of the Community Development Department (see above). LIBRARY Fees are established by the Library Board PARK & RECREATION Fees are established by the Park & Recreation Commission and maintained by the Department POLICE Fingerprints Res. No. 7170 Child ID No Charge §19.35(3)(e) Res. No. 7170 Fingerprinting for Employment Neenah Resident No Charge §19.35(3)(e) Res. No. 7170 Non-Resident $10.00 §19.35(3)(a) Res. No. 7170 Probation & Parole Registration No Charge §19.35(3)(e) Res. No. 7170 Sex Offender Registration No Charge §19.35(3)(e) Res. No. 7170 Photocopy Charges Photograph Reprints 50¢ §19.35(3)(a) Res. No. 7170 Digital Reprints $1.00/sheet $2.00/glossy sheet Photograph for ID $5.00 Accident Reports 11 x 17 – Double Sided $1.00 §19.35(3)(a) Res. No. 7170 Res. No. 7309 8-1/2 x 11 – Double Sided 50¢ §19.35(3)(a) Res. No. 7170 §19.35(3)(a) Res. No. 7170 Incident Reports §19.35(3)(a) Res. No. 7170 1st Page 25¢ §19.35(3)(a) Res. No. 7170 Additional Pages 15¢ §19.35(3)(a) Res. No. 7170 §19.35(3)(a) Res. No. 7170 1 Page 25¢ §19.35(3)(a) Res. No. 7170 2 Pages 40¢ §19.35(3)(a) Res. No. 7170 3 Pages 55¢ §19.35(3)(a) Res. No. 7170 4 Pages 70¢ §19.35(3)(a) Res. No. 7170 5 Pages 85¢ §19.35(3)(a) Res. No. 7170 6 Pages $1.00 §19.35(3)(a) Res. No. 7170 7 Pages $1.15 §19.35(3)(a) Res. No. 7170 8 Pages $1.30 §19.35(3)(a) Res. No. 7170 9 Pages $1.45 §19.35(3)(a) Res. No. 7170 -56- Page 11 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE 10 Pages $1.60 §19.35(3)(a) Res. No. 7170 Other Charges Video (VHS or CD) Actual Cost of Tape (estimated at $10.00) §19.35(3)(a) Res. No. 7170 Res. No. 7309 Audio Cassette Actual Cost of Tape (Estimated at $5.00) §19.35(3)(a) Res. No. 7170 Res. No. 7309 PUBLIC WORKS AUTOMATED COLLECTION CART FEES Change cart size (Existing Property Owner) $25.00 per cart Each Ch 12, Res 2019-06 Additional Recycling Cart (Residential) $25.00 per cart Annual Ch 12, Res 2019-06 Additional Refuse Cart (Residential) $185.00 per cart Annual Ch 12, Res 2019-06 NEW DEVELOPMENT Oversize Sanitary Interceptor Sewer Fee $1,000.00 Acre Code §17-107 Public Storm Water Infrastructure $5,000.00 Acre Code §13-7 Carpenter Tree Fund $100.00-150.00 Lot Res. No. 7309 Stormwater Management, Erosion Control, Erosion Plan Review and Inspection, Residential $200.00 Subdivision plus $150/lot Ch. 22, Art. IV Res. No. 7309 Erosion Plan Review and Inspection, Commercial, Industrial $275 Up to one acre, $200 for each additional acre Ch. 22, Art. IV Res. No. 7309 Post Construction Storm Water Plan Review and Inspection $500 Up to one acre, $200 per additional acre Ch. 22, Art. IV Res. No. 7309 Storm Water Utility Credit Review $200 Per Credit Application Ch. 17, Div. 2 Res. No. 7309 ENGINEERING DESIGN & INSPECTION (RECONSTRUCTION) Street Reconstruction Hourly Rate Included in Assessment Rate Sanitary Sewer and Storm Sewer Repair and Replacement Charged to Utilities GARAGE SERVICES (EQUIPMENT ONLY) (MULTIPLY HOURLY RATE X 1-1/2 FOR "NON-CITY" WORK) Grader $55.00 Hour Vac-All $55.00 Hour Street Sweeper $70.00 Hour Sewer Jet Machine $70.00 Hour Boom Truck $45.00 Hour Rubber Tire Roller $35.00 Hour Front End Loader $55.00 Hour Flusher $35.00 Hour Refuse Trucks $45.00 Hour 5 Yard Dump Truck $35.00 Hour 10 Yard Dump Truck $40.00 Hour One Ton Dump Truck $25.00 Hour Air Compressor $25.00 Hour Chipper $25.00 Hour Tractor with Mower $30.00 Hour Tractor or Jeep with Snowplow $30.00 Hour 4 Inch Pump $20.00 Hour -57- Page 12 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Under 4 Inch Pump $15.00 Hour Flat Bed Trailer $15.00 Hour Pickup Truck $15.00 Hour Chain Saw $12.50 Hour Loader with Blower $75.00 Hour Mower-Weed Eater $10.00 Hour Bobcat Loader $30.00 Hour Milling Machine and Bobcat $40.00 Hour Park Loader (590) $35.00 Hour Backhoe $35.00 Hour Utility Cart $10.00 Hour CITY OF NEENAH GARAGE SERVICES (GENERAL) (LABOR & EQUIPMENT) Grass & Weed Removal (1 hr minimum charge) $80.00 Hour + $25 Admin. Fee Special Collections (1 hr minimum charge) $80.00 Hour + $25 Admin. Fee Res. No. 7309 Snow Removal (1 hr minimum charge) $80.00 Hour + $25 Admin. Fee GENERAL LABOR ("NON-CITY" WORK) Actual Hourly Rate x 1-1/2 plus 70% Admin., Fringe Benefits, Overhead MECHANIC LABOR TO ENTERPRISE FUNDS & UTILITIES Small Equipment $68.00 Hour Res. No. 7309 Medium Equipment $79.00 Hour Res. No. 7309 Large Equipment $88.00 Hour Res. No. 7309 MISCELLANEOUS PERMIT FEES Natural Lawn Application Fee $25.00 Per Event Ord. No. 1389 Sec. 10-5(c)(1) Res. No. 7334 Application for Appeal - Natural Lawn Revocation $25.00 Per Event Ord. No. 1389 Sec. 10-35(d)(f) Res. No. 7334 Bond for Due Process Hearing - Lawn Declared Public Nuisance $25.00 Per Event Ord. No. 1389 Sec. 10-36(f)(2) Res. No. 7334 STREET / RIGHT OF WAY EXCAVATION PERMIT Administration Fee $200.00 Each Ch. 14, Div. II Res. No. 7309 2018 2019 2020 2021 2022 4" or 6" Sidewalk or Apron (Incl. Colored) $11.50 $12.00 $12.50 $13.00 $13.50 Sq. Ft. Ch. 14, Div II, Res.2017-33 Curb and Gutter $58.00 $60.00 $62.00 $64.00 $66.00 Lin. Ft. Ch. 14, Div II, Res.2017-33 Concrete Pavement - Final Patch $16.00 $16.50 $17.00 $17.50 $18.00 Sq. Ft. Ch. 14, Div II, Res.2017-33 Asphalt Pavement/Oil & Chip - Final Patch $12.00 $12.50 $13.00 $13.50 $14.00 Sq. Ft. Ch. 14, Div II, Res.2017-33 Terrace or Grass Turf Area $2.10 $2.20 $2.30 $2.40 $2.50 Sq. Ft. Ch. 14, Div II, Res.2017-33 2018-2022 Street Degradation Base Fee $4.00 Sq. Ft. Ch. 14, Div II, Res.2017-33 -58- Page 13 of 13 FEE TYPE FEE BASIS STATUTE NO. ORD/RES/CODE Permit Fee $200.00 Each Ch. 14, Div II, Res.2017-33 New Gas Service/Abandon/Maintenance $50.00 Each Ch. 14, Div II, Res.2017-33 Curb Cut $50.00 Each Ch. 14, Div II, Res.2017-33 Tunnel/Bore/Directional Bore $.50 Lin. Ft. Ch. 14, Div II, Res.2017-33 New Poles/Guywires/Sm Peds/Boxes $30.00 Each Ch. 14, Div II, Res.2017-33 New Overhead Wires $.15 Lin. Ft. Ch. 14, Div II, Res.2017-33 New or Repl Manholes/Handholes $75.00 Each Ch. 14, Div II, Res.2017-33 Large Cabinets/Peds/Huts/Vaults/VRADs $200.00 Each Ch. 14, Div II, Res.2017-33 Trees $300.00 Each Ch. 14, Div II, Res.2017-33 Marker Post/Post Mounted Signs $5.00 Each Ch. 14, Div II, Res.2017-33 Failure to Obtain Permit $200.00 Each Ch. 14, Div II, Res.2017-33 WATER DEPARTMENT Fees are established by the Public Service Commission of Wisconsin (PSC) -59- The City Council functions similar to a Board of Directors. It has final approval authority over all fiscal matters within the City. The Council represents three Aldermanic districts with three members representing each district. Each member is elected to a 3-year term allowing any citizen to run for the City Council each April. The City Council provides the vehicle for individual citizens to be heard. 2018 2019 2020 % 2020 % Actual Approved Requested Increase Proposed Increase Operating Budget $83,346 $84,430 $80,120 -5.10% $79,620 -5.70% No. of Aldermen 9 9 9 0% 9 0% Increases (Decreases) to Expenditures Requested Common Council (500) Mayor's Comments: I am recommending a $500 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Common Council President COMMON COUNCIL Council President Todd Stevenson Major Activities will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments -60- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: City Council Budget: City Council PROGRAM COMMENTS Program: General Government Submitted by: Todd Stevenson Goals/Responsibilities: The goals of the Common Council are to effectively control City property, highways, navigable waters and public services and have the power to act for the government and good order of the City for its commercial benefit and for the health, safety and welfare of the public. To accomplish the responsibilities delegated to the City Council, the body may use licensing regulation, suppression, borrowing of money, tax levy, appropriation, fines, imprisonment, confiscation and other necessary or convenient means to fulfill its desired results. Major Increases (Decreases) in 2020 Budget Request: None. -61- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE COUNCIL COUNCIL OPERATIONS (0101-700) 0101 Salaries 44,619 45,360 34,680 46,380 47,820 47,820 0111 Fringes 2,620 2,230 1,705 2,280 1,960 1,960 0115 Schools/Seminars/Training 0 0 0 0 0 0 0128 Empl Recognition Awards 0 0 0 0 0 0 Personal Services 47,239 47,590 36,385 48,660 49,780 49,780 2,190 0202 Outside Printing 347 400 840 840 400 400 0203 Postage 0 0 0 0 0 0 0204 Conference & Meetings 1,247 2,000 1,160 2,000 2,000 2,000 0206 Advertising & Publication 10,541 11,660 7,264 11,660 12,000 12,000 0218 Maintenance of Software 814 1,210 990 1,210 1,210 1,210 0227 Cellular Telephone 660 1,660 430 1,660 1,660 1,660 0233 Other Ser/Televising Mtng 6,403 4,000 3,246 5,800 6,000 6,000 0236 Outside Services 0 250 242 250 250 250 0255 IS Services / Internal 14,910 15,340 11,547 15,500 6,500 6,500 0261 Misc Expenditures 70 0 0 0 0 0 Contractual Services 34,992 36,520 25,719 38,920 30,020 30,020 (6,500) 0301 Office Supplies 39 100 0 0 100 100 0302 Inhouse Printing 3 20 7 10 20 20 0303 Computer Oper Supplies 934 50 0 50 50 50 0308 Books and Periodicals 0 100 0 0 100 100 0333 All Other Supplies 139 50 106 110 50 50 Supplies & Materials 1,115 320 113 170 320 320 0 8000 Mayor's Exec Adj 0 0 0 0 0 (500) Mayor's Exec Adj 0 0 0 0 0 (500) (500) OPERATIONS 84,355 84,430 62,217 87,750 80,120 79,620 (4,810) COUNCIL 84,355 84,430 62,217 87,750 80,120 79,620 (4,810) Percent Budget Change -5.70% -62- As Chief Executive Officer of the City, the Mayor is responsible for management of all City departments, supervising City staff, and providing direction for long term planning. He chairs the Common Council, Plan Commission, Board of Public Works and serves as President of the Water Commission. 2018 2019 2020 % 2020 % Actual Approved Requested Increase Proposed Increase Operating Budget $218,169 $228,230 $228,910 0.30% $225,410 -1.24% No. of Employees (FTE) 1.67 2.00 2.00 0% 2.00 0% Increases (Decreases) to Expenditures Requested Mayor (3,500) Mayor's Comments: Operations I am recommending a $500 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Mayor will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. LEAN Training I am recommending a $3,000 reduction to assist in balancing the 2020 budget. Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments DEPARTMENT OF THE MAYOR Department Head Dean Kaufert Major Activities -63- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Mayor’s Office Budget: Mayor’s Office/City Publication PROGRAM COMMENTS Program: General Government Submitted by: Dean R. Kaufert MAYOR’S OFFICE 0201-701 Goals and Responsibilities: The Neenah Mayor serves as the City’s chief executive officer and is elected for a four -year term. The Mayor is responsible for the day -to-day management of all City departments with all department heads reporting to this office. Through the Five-Year Capital Expenditure Plan and annual Operating Budget, the Mayor proposes major programs and priorities for Council consideration, communicating a clear vision for the community’s future growth and development. Communication with the Council, staff and most importantly the public, responsiveness to citizen concerns, proactive problem solving and creative management of City business are the focal points of the Mayor’s responsibilities. The Mayor’s position is not so much about authority as it is duty and responsibility. Activities: Based on the above responsibilities, the Mayor serves all Neenah citizens, responding promptly to their concerns and charting a direction for the community that will make Neenah a better place to live. In addition to working with department heads to present a Five- Year Capital Expenditure Plan and annual Operating and Capital Budget for Council consideration, the Mayor chairs the Common Council and Plan Commission meetings and serves as President of the Water Commission. Either the Mayor or his designee serves on the Bergstrom-Mahler Museum Board and the Mayor is an ex-officio member of the Future Neenah Board of Directors appointing a designee from the Council to represent his office. He represents the City at a wide- range of civic events both in Neenah and the surrounding communities. The Mayor supervises City staff, conducts performance evaluations of department heads, participates in the selection process of key staff, conducts regular department head meetings, meets with or com municates with employees, updates the Council on a weekly basis and meets with interested citizens. The Mayor is responsible for promoting the community, directing long-range planning and developing consensus toward implementing those plans. He is also responsible for supervising the day-to-day operations of the City. Some say you can’t fight City Hall but in Neenah you don’t have to because elected officials and staff work for the citizens of this community and our job is to serve them. 2019 Accomplishments: This has been a good year overall for the Mayor’s office. We continue to find new opportunities for this community to grow and prosper. The community has seen many new economic developments finished and has begun reaping the benefits of new jobs and t ax base. Public and private partnerships have given us the ability to get things done in collaboration with the private sector in these difficult economic times. The community continues to show its strength, the future is bright and we can be proud of where we are headed as a community. Neenah with Pride! • Expansions of current businesses, ribbon cuttings for new ones, grand openings for small businesses and announcements of potential future projects helped keep me on the move and in the community. • Our downtown continues to have a very high percentage of occupancy with new businesses coming in but the majority continuing to be successful because of the unique atmosphere the downtown presents. • Continued participation with local media outlets to further promote news and events within the city including: WHBY – The Good Neighbor Show (third Monday of every month), WFRV – Community Updates (Tuesday m orning – quarterly), The Post Cres cent, WBAY, WVBO and WOSH interviews throughout the year. • Continued networking and involvement with local cities, county and state organizations such as Fox Cities Chamber, East Central Wisconsin Planning Commission, Economic Development Council – Fox Cities Regional Partnership and League of Wisconsin Municipalities. • Connecting with the community through guest speaker/presenter events with the local Boy Scouts, Boys & Girls Brigade, Neenah Club, retirement c omplexes (Island Shores) , GFCA Habitat for Humanity, N/M Elks Lodge and Fox Cities Morning Rotary Club, to name a few. -64- • 2019 witnessed the grand re- opening of Washington Park after three years of phased construction which began in 2016. Major Components include: Firefighter Themed Splash Pad, Discovery Field (inclusive play for all), two tennis and two dedicated p ickle ball courts, connecting pathways with security lighting, seasonal restroom and shade structures. The park will serve as a major attraction for local residents and community for years to come. • Continuing to enhance the Neenah portion of the “Loop the Lake” trail. The City is working towards 70% design and engineering completion for Phase 1 of Arrowhead Park by the end of 2019. Final design and construction do cuments will be prepared with the bidding process occurring in the w inter of 2020 and construction scheduled to begin Spring of 2020. The Loop the Lake trail and Arrowhead Park will be a destination for many locals and visitors to be proud of. • Lakeshore Drive reconstruction was part of the 2019 Capital Budget and will be part of my 2020 budget. This scenic roadway is a favorite of locals and visitors alike and I propose to insure the ambiance of the area while providing a safe route for pedestrian’s travel. • Our events and celebrations were huge successes with CommunityFest leading the way. We had great crowds downtown for the Wednesday and Thursday Shattuck Park Concerts, Streetball, the Farmer’s Markets and during December the very popular live mannequin event was awesome. Thanks to Future Neenah for partnering with us and taking the lead on these community even ts! • The social media experience with Facebook, Instagram, twitter, our website and the scrolling marquee in the lobby continue to keep the community up-to-date and informed on many of the happenings and the issues that affect them. • The Library added a Bibliocycle; a bicycle pulling a custom -made cart with shelves that unfold into a traveling library. What a great way to serve and deliver the joy of reading to the city. • The city’s efforts to improve efficiencies through our city wide LEAN initiatives has really taken root resulting in time and cost savings in all departments. LEAN is a means to both identify and then implement the most efficient, value added way to provide government services. It is a method that eliminates waste to help maximize efficiencies 2020 Goals/Plans: In 2020 our focus will be on continuing the high level of service to our residents throughout city government. Our employees will strive to provide a level of quality services and find ways to do things efficiently with limited resources. We will stress continued communication and listening to our residents on ways to improve services will be a top priority. As Mayor, the open door policy will continue and programs like “Working with the Staff” will continue in an effort to better understand the challenges we face providing the services we do with limited resources. This Council and Mayor will be active and visible in the community and will give residents many opportunities to provide valuable input and suggestions for the Mayor and Council to consider. Small things, like the Council and the Mayor volunteering at the Saturday City Garage Recycling Center, will continue and give residents the opportunity to help us by bringing things directly to us and saving our crews time during the week. Our economic development policies have begun to pay off with projects being completed and some moving forward throughout the city. Creating opportunities to enhance our tax base and provide good paying jobs in our community will improve our quality of life for our residents. The State has made the ability to grow our financial resources dependent upon new growth in the community. We are in a unique position in that our public/private partnership ventures will help stimulate growth. The Pendleton Apartments are well under way and when completed, will bring a value of around $14.4 mil along with the Coral Court Development, which will bring new townhouse style homes off of Winneconne Avenue. We hope to also announce new developments in the downtown area of mixed use / retail along with CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Mayor’s Office Budget: Mayor’s Office/City Publication PROGRAM COMMENTS Program: General Government Submitted by: Dean R. Kaufert -65- downtown housing in early 2020. A public / private partnership recreational use is also being worked on that will be the envy of the Fox Valley, if we can come to agreement Continued development is imperative to allow our tax base to grow. An emphasis will be made to deliver new projects throughout Neenah. The South Commercial Street district has recently begun to see new life and an effort will be made to formulate a plan for continued investment. We will begin looking at grants and available dollars for Arrowhead Park development opportunities. Our recreation facilities, parks and trails will continue to be enhanced with new equipment and upgrades. The second phase of the Washington Park Master Plan began. Concerts in the Park, CommunityFest and all the other community-oriented events will continu e. Our parks and swimming pool will provide an outlet to relax and have fun with our children or grandchildren. Our forward thinking has put us in a good position to be able to plan and acquire property in the downtown district for additional parking needs. Infrastructure changes in the downtown area so future development projects will materialize enhancing our tax base. Our commitment to our employees will be shown by continuing a system of merit pay and an effort and dollars to help bring valued employees to midpoint in a reasonable amount of time. Planning for additional long-time employee retirements will require us to transition new employees quickly to insure a productive workforce will be a priority. Training opportunities for our employees and making sure they have the proper equipment to adequately provide the service to our residents is a priority. We will have the best public safety officers consisting of police, fire and first responders to continue to show the public that we are a great place to live, work and play. Having trained professionals offer citizens comfort and security that they and their family will receive the best care if an incident happens to them and they need help. In addition, our community policing efforts are being noticed and with the addition of our Police Bike Patrol, our officers will be more visible at community events throughout the year to help establish good relationships with our citizens and children. We made progress in our efforts to improve our community with an aggressive but understanding c ode enforcement program. In 2020 our efforts will continue to insure properties that are in disrepair will be dealt with. Our neighborhoods are our foundation and we will utilize any programs available to us to help homeowners maintain safe and healthy neighborhoods. My goals are simple, make us better than before. With your help, ideas and support together we will be able to accomplish anything. Along the road there will be bumps but we will be able to weather the storm and continue to make Neenah a great community today and tomorrow. We all know what a wonderful place we live in. Now we need to show how and why we love it here. “Neenah, No Place I’d Rather Be!” CITY PUBLICATION 0202-701 The Mayor’s office, City staff and the Director of the Library, prepare a quarterly newsletter, mailed to every Neenah citizen in an effort to improve the lines of communication, keep people better informed and to solicit ideas and input. This valuable tool is to provide our citizens insight, knowledge and to keep them up-to- date of policies, schedules and items of interest. Remember, “Democracy is not run by the majority but by the majority that show up”, so it is imperative for us to do all we can to educate the public on major issues and to provide opportunities for their input. CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Mayor’s Office Budget: Mayor’s Office/City Publication PROGRAM COMMENTS Program: General Government Submitted by: Dean R. Kaufert -66- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE MAYOR'S OFFICE OPERATIONS (0201-701) 0101 Salaries 112,935 117,860 83,147 117,860 118,610 118,610 0110 Health Insurance 27,260 29,510 22,140 29,510 30,560 30,560 0111 Fringes 22,806 23,190 16,362 23,190 22,130 22,130 0123 Auto Allowance 450 400 338 450 450 450 Personal Services 163,451 170,960 121,987 171,010 171,750 171,750 790 0202 Outside Printing 230 200 110 200 200 200 0203 Postage 224 300 438 450 300 300 0204 Conference & Meetings 1,026 1,500 755 1,000 1,000 1,000 0207 Dues & Memberships 7,024 7,300 7,188 7,300 7,300 7,300 0218 Maintenance of Software 342 230 272 280 230 230 0227 Cellular Telephone 480 500 360 500 500 500 0236 Outside Services 0 130 0 0 130 130 0254 Printer / Copies 125 100 52 100 100 100 0255 IS Services / Internal 9,240 9,410 7,071 9,500 10,000 10,000 0261 Misc Expenditures 454 500 337 500 1,500 1,500 0262 Public Relations 25 600 82 300 600 600 Contractual Services 19,170 20,770 16,665 20,130 21,860 21,860 1,090 0301 Office Supplies 184 150 499 500 150 150 0302 Inhouse Printing 13 100 0 0 100 100 0308 Books and Periodicals 0 50 0 0 50 50 0344 Small Equipment 0 100 0 0 100 100 0347 Small Computer Hardware 247 100 242 250 100 100 Supplies & Materials 444 500 741 750 500 500 0 0531 Community Contribution 2,795 7,500 850 7,500 7,500 7,500 Other 2,795 7,500 850 7,500 7,500 7,500 0 8000 Mayor's Exec Adj 0 0 0 0 0 (500) Mayor's Exec Adj 0 0 0 0 0 (500) (500) OPERATIONS 185,860 199,730 140,243 199,390 201,610 201,110 1,380 CITY PUBLICATION (0202-701) 0202 Outside Printing 19,122 13,500 13,808 13,810 13,500 13,500 0203 Postage 7,255 7,200 3,749 7,200 6,000 6,000 Contractual Services 26,377 20,700 17,557 21,010 19,500 19,500 (1,200) CITY PUBLICATION 26,377 20,700 17,557 21,010 19,500 19,500 (1,200) LEAN TRAINING (0203-701) 0115 Schools/Seminars/Training 5,932 7,800 0 2,000 7,800 4,800 Personal Services 5,932 7,800 0 2,000 7,800 4,800 (3,000) LEAN TRAINING 5,932 7,800 0 2,000 7,800 4,800 (3,000) MAYOR'S OFFICE 218,169 228,230 157,800 222,400 228,910 225,410 (2,820) Percent Budget Change -1.24% -67- Department/Office: Budget: Mayor Mayor's Office Program: Submitted by: General Government Dean R. Kaufert Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2019 for 2019 2020 Mayor 6,604 mo. 1.00 6,604 mo. 1.00 $79,250 $79,250 $79,250 Administrative Assistant Grade F3 1.00 Grade F3 1.00 38,460 38,460 39,060 Accrued Wages - - 150 150 300 TOTAL XXX 2.00 XXX 2.00 $117,860 $117,860 $118,610 FULL TIME STAFFING SALARIES & WAGES Current Budget Requested Budget OTHER COMPENSATION CITY OF NEENAH REQUEST FOR 2020 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES POSITION TITLE -68- The Department provides comprehensive direction and control of all City financial policies and programs. It also carries out all statutory Controller and Treasurer functions, which include accounts payable; accounts receivable; payroll; financial reporting; cash collection; banking and investments; borrowing and debt service; utility billing and collection; maintaining property tax rolls; budget preparation and administration; and preparation of independent audit report. Other duties include risk management and insurance, purchasing, pet licensing and cemetery. 2018 2019 2020 % 2020 % Actual Approved Requested Increase Proposed Increase Operating Budget $1,125,138 $1,158,570 $1,173,360 1.28% $1,145,860 -1.10% No. of Employees (FTE) 8.67 8.67 8.67 0.00% 8.67 0.00% Increases (Decreases) to Expenditures Requested Finance/Risk Management (27,500) Mayor's Comments: Operations I am recommending a $12,500 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Property Damage This reduction corresponds with the $15,000 reduction in 2020 budgeted revenue for damage to City property and equipment. Mayor's Recommended Budget Adjustments Operating Budget Information/Number of Employees DEPARTMENT OF FINANCE Department Head Michael K. Easker Major Activities -69- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: General Government Submitted by: Michael Easker Goals/Responsibilities: Direct and control City fiscal programs. Carry out all statutory Controllership and Treasury functions including maintaining financial systems for all City funds. Provide financial analyses and participate in City policy -making processes. Prepare and administer the various City budgets. Report utilization of revenues and expenditures and budget conditions to the City Council, Mayor, operating departments, the public and other government agencies and make analyses related thereto. Administer City's borrowing, risk control and insurance programs. Direct independent audits, make recommendations and implement practices for improved financial administration, fiscal management and internal control practices. Activities: Collect and disburse monies according to legal and budgetary responsibilities. Account for City, School District, County and State property tax collections. Pre-audit all claims against the City. Prepare payrolls. Oversee all debt issuance and payments. Prepare statements reporting fiscal condition of City for internal management and state and federal agencies. Manage cost distribution systems. Handle other fiscally related activities per Council and Mayoral directives. Carry out annual independent audit and all GASB reporting requirements. Forecast cash flow for investments and fiscal planning, including initiating and monitoring all City investments. Determine financial impact of annexations, tax increment districts and operating program changes. Oversee employees' deferred compensation program. Maintain central control over office supply and administrative equipment purchasing. Manage central administrative services including insurance, purchasing, mail, etc. Assist in administration of NuPark parking permit and fine collection program. Responsible for all accounting and financial r eporting related functions of the Neenah Water Utility, along with the utility billing system for the water, sewer and storm water utilities. Manage City's various casualty insurance and risk management program activities. Assist City Attorney in labor contract negotiation process. Provide accounting, payroll and risk management services to Neenah- Menasha Fire Rescue. Represent the City with the Cities and Villages Mutual Insurance Company, the Fox Cities Hotel Room Tax Commission, League of Wisconsin Municipalities and Winnebago County Solid Waste Board. Also provide representation on City Board of Public Works. 2019 Accomplishments: • Successfully issued $8,825,000 in G.O. Promissory Notes to finance 2019 capital projects. • City’s AA/Stable bond rating was affirmed by Standard and Poors. This bond rating continues to put the City of Neenah in the top echelon of all comparable bond ratings in the nation, enhancing the City’s reputation and credit worthiness. This translates into a substantial savings of taxpayers’ funds due to lower interest costs on future borrowing by the City. • Completion of 2018 audit, including issuance of unqualified audit opinion. Audit completed with ongoing trend of minimal auditor adjustments required and resolution of internal control deficiencies. • Received the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the 35th consecutive year. • Continued to implement all requirements related to the Governmental Accounting Standards Board pronouncements, including GASB No. 40 (Enhanced Investment Reporting Standards), GASB No. 44 (Economic Condition Reporting) and GASB No. 45 (Other Post Employment Benefits Reporting), GASB No. 51 (Accounting and Financial Reporting for Intangible Assets) and GASB No. 54 (Fund Balance Reporting), as well as Statement on Auditing Standards (SAS) No. 112 (Communicating Internal Control Matters Identified in an Audit). • In cooperation with various departments, continued trouble shooting with goal of implementation of NuPark or comparable parking system. • Finalized process to replace in 2019-20 existing Utility Billing software with Central Square product consistent with stated City's Enterprise Resource Planning (ERP) goals and objectives. • Department processed approximately: Accounts Payable/Accounts Receivable/Payroll - 50,000 cash/check transactions, 9,400 payment vouchers , 7,200 P-card transactions, 10,000 payroll direct deposit s, 2,300 vendor checks and 750 invoices; Treasurer/Utility Billing – 20,500 credit card/e-check transactions, 6,600 direct deposits, 3,700 debit card transactions, 3,400 ACH transact ions, 300 money orders, 10,550 property tax bills and 53,000 utility service invoices. -70- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Finance Budget: Finance Operations PROGRAM COMMENTS Program: General Government Submitted by: Michael Easker 2020 Goals/Plans: • In cooperation with Information Systems, execute final conversion to Central Square Utility Billing software. • Continue to explore additional options to provide banking and investment services. • Continue to explore opportunities to use LEAN tools and methods to create greater departmental and organization efficiency. • Prepare to implement all requirements related to the Governmental Accounting Standards Board new pronouncements, including GASB No. 61 (The Financial Reporting Entity: Omnibus), GASB No. 65 (Items Previously Reported as Assets and Liabilities) and GASB No. 67, 68 and 71 (Accounting and Financial Reporting for Pensions). • Ongoing analysis of NuPark or other parking enforcement and permitting solutions. Major Increases (Decreases) in 2020 Budget Request: Operations: Maintenance of Software - $35,890 decrease. Reflects new pricing model with Central Square. Risk Management: Property Insurance - $20,200 increase. Reflects updated property values by MPIC. -71- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE FINANCE OPERATIONS/CAP. OUTLAY OPERATIONS (0501-703) 0101 Salaries 343,593 361,780 249,389 363,460 370,080 370,080 0103 Temporary Wages 643 2,600 261 1,600 2,600 2,600 0110 Health Insurance 83,790 88,580 66,438 88,580 92,310 92,310 0111 Fringes 65,597 67,460 46,219 67,590 66,400 66,400 0123 Auto Allowance 24 0 0 0 0 0 0125 Professional Improvement 0 0 737 740 0 0 0128 Empl Recognition Awards 141 230 175 230 10 10 Personal Services 493,788 520,650 363,219 522,200 531,400 531,400 10,750 0202 Outside Printing 3,388 3,100 741 3,400 3,500 3,500 0203 Postage 6,016 6,800 1,719 6,500 6,800 6,800 0204 Conference & Meetings 5,735 4,000 3,387 4,000 4,200 4,200 0205 Debit Card Charges 2,721 2,500 1,910 2,600 2,600 2,600 0207 Dues & Memberships 1,375 1,500 1,500 1,500 1,500 1,500 0210 Maintenance of Hardware 0 1,000 0 1,000 1,000 1,000 0212 Maint of Office Equipment 0 0 520 520 550 550 0218 Maint of Software 36,705 41,610 1,935 3,300 5,720 5,720 0227 Cellular Telephone 480 480 360 480 480 480 0254 Printer / Copies 3,879 4,250 2,853 4,250 4,240 4,240 0255 IS Services / Internal 52,280 44,880 33,784 48,400 59,200 59,200 Contractual Services 112,579 110,120 48,709 75,950 89,790 89,790 (20,330) 0301 Office Supplies 1,774 3,000 1,449 2,500 2,500 2,500 0302 Inhouse Printng/Dist Cost 7 20 3 20 20 20 0303 Computer Oper Supplies 657 300 125 300 300 300 0308 Books and Periodicals 0 400 498 500 400 400 0333 All Other Supplies 55 50 20 50 50 50 0343 Small Program Packages 800 500 0 500 500 500 0344 Small Equipment 789 500 77 500 500 500 0347 Small Computer Hardware 1,485 500 452 500 500 500 Supplies & Materials 5,567 5,270 2,624 4,870 4,770 4,770 (500) 8000 Mayor's Exec Adj 0 0 0 0 0 (12,500) Supplies & Materials 0 0 0 0 0 (12,500) (12,500) CAPITAL OUTLAY-FINANCE 8115 Computer Hardware Outlay 0 2,400 1,771 1,780 0 0 Capital Outlay 0 2,400 1,771 1,780 0 0 (2,400) FINANCE OPERATIONS 611,934 638,440 416,323 604,800 625,960 613,460 (24,980) Percent Budget Change -3.91% -72- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE ANNUAL FINANCIAL AUDIT/GASB #34 Impl (0505-703) 0103 Temporary Wages 500 400 400 400 400 400 0111 Fringes 10 10 10 10 10 10 Personal Services 510 410 410 410 410 410 0 0202 Outside Printing 298 350 323 350 350 350 0203 Postage 41 50 51 60 50 50 0204 Conference & Meetings 450 500 43 500 500 500 0232 Accounting & Auditing 48,875 54,500 42,598 43,000 48,000 48,000 0238 Professional Services 0 3,100 6,000 6,000 0 0 Contractual Services 49,664 58,500 49,015 49,910 48,900 48,900 (9,600) ANNUAL FINANCIAL AUDIT 50,174 58,910 49,425 50,320 49,310 49,310 (9,600) Percent Budget Change -16.30% RISK MANAGEMENT (0507-703) 0204 Conference & Meetings 500 600 0 600 600 600 0236 Outside Services 1,800 0 0 0 0 0 0239 Misc Insurance 2,007 1,400 2,975 2,980 3,100 3,100 0244 Pollution Insurance 2,824 2,950 2,626 2,630 2,700 2,700 0245 Property Insurance 34,515 35,000 52,570 52,570 55,200 55,200 0246 Liability Insurance 59,621 66,700 62,258 62,260 64,000 64,000 0247 Auto Insurance 30,698 33,000 37,459 37,460 40,500 40,500 0248 Boiler:Machine Insurance 1,888 2,000 2,244 2,250 2,500 2,500 0271 Self-Insured Direct Costs 70,000 70,000 70,000 70,000 70,000 70,000 Contractual Services 203,853 211,650 230,132 230,750 238,600 238,600 26,950 RISK MANAGEMENT 203,853 211,650 230,132 230,750 238,600 238,600 26,950 Percent Budget Change 12.73% PROPERTY DAMAGE (0509-703) 0721 Police 7,823 0 10,043 11,000 0 0 0737 Public Works 17,745 0 1,014 2,000 0 0 0788 Park & Rec. 5,214 0 0 0 0 0 0799 Undesignated 0 20,000 0 7,000 20,000 5,000 Other 30,782 20,000 11,057 20,000 20,000 5,000 (15,000) PROPERTY DAMAGE 30,782 20,000 11,057 20,000 20,000 5,000 (15,000) Percent Budget Change -75.00% PURCHASING/P-CARD (0511-703) 0103 Temporary Wages 1,500 1,000 500 1,000 1,000 1,000 0111 Fringes 20 20 10 20 20 20 Personnel Services 1,520 1,020 510 1,020 1,020 1,020 0 0204 Conference & Meetings 449 500 0 500 500 500 0207 Dues & Memberships 0 50 0 50 50 50 Contractual Services 449 550 0 550 550 550 0 PURCHASING/P-CARD 1,969 1,570 510 1,570 1,570 1,570 0 Percent Budget Change 0.00% -73- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CENTRAL SERVICES (0515-703) 0203 Postage 1,058 1,500 1,086 1,300 1,500 1,500 0207 Dues & Memberships 325 400 0 400 400 400 0212 Maint of Office Equipment 405 1,000 405 410 500 500 0236 Outside Services 2,525 2,500 1,835 2,500 2,500 2,500 0252 Rental of Equipment 1,921 2,000 1,822 2,000 2,000 2,000 Contractual Services 6,234 7,400 5,148 6,610 6,900 6,900 (500) 0301 Office Supplies 2,939 5,500 7,282 7,310 5,500 5,500 0302 Inhouse Printng/Dist Cost 2 20 0 10 20 20 0303 Computer Oper Supplies 0 100 0 100 100 100 0333 All Other Supplies 0 100 54 100 100 100 0344 Small Equipment 0 200 0 200 200 200 Supplies & Materials 2,941 5,920 7,336 7,720 5,920 5,920 0 CENTRAL SERVICES 9,175 13,320 12,484 14,330 12,820 12,820 (500) Percent Budget Change -3.75% UTILITY BILLING (0525-703) 0101 Salaries 76,250 79,140 59,355 79,140 81,000 81,000 0110 Health Insurance 19,140 20,030 15,030 20,030 20,200 20,200 0111 Fringes 14,660 14,760 11,070 14,760 14,370 14,370 Personal Services 110,050 113,930 85,455 113,930 115,570 115,570 1,640 0202 Outside Printing 2,268 2,500 5,800 5,800 2,800 2,800 0203 Postage 20,419 17,000 14,379 20,000 20,000 20,000 0204 Conference & Meetings 560 600 0 600 600 600 0205 Debit Card Charges 2,721 2,600 1,910 2,800 2,800 2,800 0218 Maint of Software 6,706 8,340 6,908 6,910 4,000 4,000 0236 Outside Services 4,811 5,000 3,685 5,000 5,000 5,000 0255 IS Services / Internal 8,840 8,900 6,700 9,500 16,400 16,400 Contractual Services 46,325 44,940 39,382 50,610 51,600 51,600 6,660 0303 Computer Oper Supplies 0 100 0 100 100 100 0347 Small Computer Hardware 71 200 60 200 200 200 Supplies & Materials 71 300 60 300 300 300 0 UTILITY BILLING 156,446 159,170 124,897 164,840 167,470 167,470 8,300 Percent Budget Change 5.21% -74- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE WATER UTILITY (0526-703) 0101 Salaries 40,700 37,300 27,975 37,300 39,000 39,000 0103 Temporary Wages 1,500 1,000 750 1,000 1,000 1,000 0110 Health Insurance 10,220 9,450 7,092 9,450 9,730 9,730 0111 Fringes 7,830 6,960 5,220 6,960 7,100 7,100 Personal Services 60,250 54,710 41,037 54,710 56,830 56,830 2,120 0204 Conference & Meetings 555 600 0 600 600 600 0236 Outside Services 0 200 0 200 200 200 Contractual Services 555 800 0 800 800 800 0 WATER UTILITY 60,805 55,510 41,037 55,510 57,630 57,630 2,120 Percent Budget Change 3.82% FINANCE 1,125,138 1,158,570 885,865 1,142,120 1,173,360 1,145,860 (12,710) Percent Budget Change -1.10% -75- Department/Office: Budget: Finance Finance Operations Program: Submitted by: General Government Michael Easker Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2019 for 2019 2020 Director Grade S3 1.00 Grade S3 1.00 $114,630 $114,630 $115,340 Assistant Comptroller Grade K3 1.00 Grade K3 1.00 56,020 57,700 59,510 Assistant Treasurer Grade K3 1.00 Grade K3 1.00 58,640 58,640 59,340 Payroll - A/P - A/R Coordinator Grade H3 1.00 Grade H3 1.00 50,310 50,310 51,100 Accounting Specialist Grade H3 1.00 Grade H3 1.00 43,870 43,870 44,330 . Utility Billing Coordinator - A/P Grade G3 1.00 Grade G3 1.00 45,820 45,820 47,700 Office Manager Grade G3 1.00 Grade G3 1.00 42,550 42,550 43,370 Cashier Grade F3 1.00 Grade F3 1.00 42,260 42,260 43,250 Subtotal 8.00 8.00 $454,100 $455,780 $463,940 PART-TIME Cashier Grade E 0.67 Grade E 0.67 22,330 22,330 22,570 Accrued Wages - - 1,790 1,790 3,570 11.00/hr. 11.00/hr. 5,000 4,000 5,000 TOTAL XXX 8.67 XXX 8.67 $483,220 $483,900 $495,080 Intern/Co-op Student POSITION TITLE FULL TIME OTHER COMPENSATION TEMPORARY STAFFING SALARIES & WAGES Current Budget Requested Budget CITY OF NEENAH REQUEST FOR 2020 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES -76- The Department is an internal service agency consisting of the all City Attorney and City Clerk functions. Activities of the City Attorney include providing legal advice to the Mayor, Common Council and department and conducting all pretrials before municipal court. The City Clerk's office provides record retention and management; supervises voter registration and election administration; issues various licenses and acts as Secretary to the Council. 2018 2019 2020 % 2020 % Actual Approved Requested Increase Proposed Increase Operating Budget $586,539 $530,570 $611,350 15.23% $598,350 12.77% No. of Employees (FTE) 4.00 4.00 4.67 16.75% 4.00 0.00% Increases (Decreases) to Expenditures Requested Legal and Administrative Services (13,000) Mayor's Comments: Operations I am recommending a $1,000 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Elections The Common Council's recent decision to approve additional Badger Books technology allows for the reduction of $12,000 in labor to administer the 2020 election process. Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments DEPARTMENT OF LEGAL & ADMINISTRATIVE SERVICES Department Head James Godlewski Major Activities -77- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST PROGRAM COMMENTS Department/Office: Department of Legal and Administrative Services/City Attorney Budget: City Attorney/ External Legal Services/ADA Compliance Program: General Government Submitted by: James G. Godlewski Goals/Responsibilities: Provide legal advice to the Mayor, Common Council, department heads and duly constituted boards and commissions, and conduct all of the legal business in which the City has an interest. Coordinate and supervise litigation involving the City. Aid in the administration of the Equal Opportunity and Fair Labor Standards Acts, Americans with Disabilities Act, employee health and life insurance, unemployment and workers compensation programs. Oversee labor contract administration. Negotiate any matters requiring impact bargaining with the City’s labor unions. Designate Risk Management responsibilities. Oversee and assist in the recodification of the Neenah Municipal Code and continuing updates to the code. Supervise the work of the Assistant City Attorney and City Clerk. Supervise and manage City’s response to litigation in which it becomes involved. Fulfill the duties of the Americans with Disabilities Act (ADA) Coordinator. Activities: Attend Common Council and Finance and Personnel Committee meetings as well as other committee meetings as requested. Assist in administrative appeals before the Common Council or delegated committee by either prosecuting the City’s interest in the matter or advising the appeal tribunal regarding issues of administrative procedure and due process consideration. Member of the Board of Public Works. Represent the City in labor negotiations , including arbitration and mediation proceedings. Research, draft , present pleadings necessary in the prosecution or defense of litigation involving the City. Supervise outside counsel work on behalf of the City. Draft and/or review ordinances, resolutions, contracts, leases and indentures. Negotiate contract terms with the various vendors and service providers to the City. Advise Mayor, Common Council members and other departments as requested. Review and settle liability claims per Cities & Villages Mutual Insurance Company rules and City of Neenah claims policy. Supervise the City Clerk’s Office. 2019 Accomplishments: • Successfully trained new Assistant City Attorney and incorporated the ACA into the office workflow. • Continued to work closely with the CDA to implement redevelopment plans for the Downtown Gateway redevelopment area (PH Glatfelter Mill Redevelopment). Assisted in the acquisition of several properties on Main, Marten and Smith Street s as part of the Gateway Redevelopment. • Assisted in the City’s successful defense of Federal civil rights lawsuit filed by Charles Gable alleging improper repossession of his vehicle. At the drafting of this departmental summary, t he matter was subject to a motion to dismiss. • Continued involvement in the Fox River PCB cleanup issue, including negotiations with insurers to obtain maximum reimbursement of legal fees, and tentative settlement of environmental claims with the US Government. • Completed the ADA Facilities audit, identifying potential conflict with the requirements of the ADA , and establishing a transition plan that will guide the City’s efforts in complying with Title II of the ADA. 2020 Goals/Plans: • Continue to mentor the Assistant City Attorney in all aspects of municipal law and the City’s legal needs. • Continue work to update and create necessary City policies, as needed. • Fully develop and implement ADA Title II compliance program. • Complete the long term boundary agreement with the Village of Fox Crossing • Continue Fox River PCB litigation involvement; insurance claims • Complete transactions necessary to insure successful redevelopment of the Gateway Redevelopment Area. • Assist in defense of litigation filed against the City. Major Increases (Decreases) in 2020 Budget Request: Overall, when including all costs attributable to the City Attorney’s office operations, the City Attorney’s budget shows a net increase in budgeted expenditures of $8,550 for 2020 over 2019: Of that increase, $3,610 is attributable to personnel costs, $2,750 is attributable to IS Services and $2,000 is attributable to outside counsel costs . Factors driving budget decreases is the elimination of outside legal services for prosecution and insurance review as well as the implementation of the ADA facilities audit . The following items showed increases or decreases of at least $1,000: Increases: Decreases : • Salaries $ 3,000 • Outside Services (Atty & Court Fees) ($ 1,660) • IS Services (internal) $ 2,750 • Net effect of changes less than ($1,000) ($ 830) • Books & Periodicals $ 1,500 ($ 2,490) • Outside Counsel (legal fees & filing costs) $ 2,000 • Net effect of changes less than $1,000 $ 1,790 $11,040 -78- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Department of Legal and Administrative Services/City Clerk Budget: City Clerk/ Elections/Board of Review PROGRAM COMMENTS Program: General Government Submitted by: Patty Sturn Goals/Responsibilities: Provide mandated services to the general public, voter registration, licensing, records retention and management, custody of the Corporate Seal. Act as Secretary to the Council. Administer all elections. Attest and certify to the correctness of the assessment roll and conduct the annual Board of Review. 2019 Accomplishments: • 2019 Board of Review (Re-Evaluation year). • Administered two elections. • Purchased and trained on the Badger Books – electronic poll books. • Continue working on implementation of a new indexing system for ordinances, resolutions, agreements, etc. including electronic scanning of records. • Continue implementation of the Help America Vote Act of 2002 (HAVA); HR811 Voter Confidence and Increased Accessibility Act 2007; 2011 Wis consin Act 227; 2011 Wisconsin Act 45; the Move Act of 2012; the 2012 Consent Decree reporting requirements and reporting election cost estimates; the on-line Click & Mail Absentee Voting System for military and overseas voters and on-line voter registration and absentee ballot. • Continue Implementation of numerous Legislative Updates for Elections. • Hired and began training a new Deputy Clerk. 2020 Goals/Plans: • 2020 Board of Review. • Administer four elections including the April Presidential Preference Primary and November Presidential Election. • Train and implement the Badger Books – electronic poll books. • Continue implementation of the Help America Vote Act of 2002 (HAVA); HR811 Voter Confidence and Increased Accessibility Act 2007; 2011 Wisconsin Act 227; 2011 Wisconsin Act 45; the Move Act of 2012; the 2012 Consent Decree reporting requirements and reporting election cost estimates; the on-line Click & Mail Absentee Voting System for military and overseas voters and on-line voter registration and absentee ballot. • Implement numerous Legislative Updates for Elections. • Continue working on implementation of a new indexing system for ordinances, resolutions, agreements, etc. including electronic scanning of records. • Continue training new Deputy Clerk on all aspects of the job. Major Increases (Decreases) in 2020 Budget Request: City Clerk • Dues & Memberships: Increase to $350 (+$50 from 2019) due to Notary Renewal New Deputy Clerk. • Maintenance of Software: Decrease to $380 (-$60 from 2019) due to I/S projections. • I/S Services/Internal: Decrease to $22,500 (-$420 from 2019) due to I/S projections. • Computer Operating Supplies: Decrease to $250 (-$200 from 2019) due to I/S projections. • Books & Periodicals: Increase to $600 (+$100 from 2019) due to actual cost increase Elections • Temporary Wages: Increase to $52,200 (+$40,200 from 2019) due to (4) elections in 2020. • Auto Allowance: Increase to $400 (+$300 from 2019) due to (4) elections in 2020. • Employee Recognition Awards: Increase to $2,500 (+$2,500 from 2019) due to election inspector appreciation luncheon after General Election. • Outside Printing: Increase to $3,000 (+$2,000 from 2019) due to (4) elections in 2020. • Postage: Increase to $5,000 (+$4,000 from 2019) due to (4) elections in 2020. • Advertising & Publications: Increase to $1,200 (+$700 from 2019) due to (4) elections in 2020. • Outside Services: Increase to $10,000 (+$7,000 from 2019) due to (4) elections in 2020. • Building Rental: Increase to $600 (+$300 from 2019) due to (4) elections in 2020. • Office Supplies: Increase to $1,000 (+$500 from 2019) due to (4) elections in 2020. • Computer Operating Supplies: Increase to $1,000 (+$800 from 2019) due to (4) elections in 2020. • All Other Supplies: Increase to $4,000 (+$3,000 from 2019) due to (4) elections in 2020. Board of Review • Temporary Wages: Decrease to $1,400 (-$1,800 from 2019) due to only 2 day estimated BOR in 2020. • Postage: Decrease to $20 (-$30 from 2019) due to only 2 day estimated BOR in 2020. • Advertising and Publications: Decrease to $200 (-$100 from 2019) due to 2 only day estimated BOR in 2020. • Outside Services: Decrease to $600 (-$2,170 from 2019) due to only 2 day estimated BOR in 2020. • All Other Supplies: Decrease to $50 (-$50 from 2019) due to only 2 day estimated BOR in 2020. -79- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE LEGAL & ADMINISTRATIVE SERVICES CITY ATTORNEY OPERATION (0901-705) 0101 Salaries 176,788 184,910 130,302 185,510 187,910 187,910 0103 Temporary Wages 1,752 3,450 0 3,450 3,500 3,500 0110 Health Insurance 28,290 29,510 22,140 29,510 30,560 30,560 0111 Fringes 32,634 32,550 22,604 32,650 32,060 32,060 0115 Schools/Seminars/Training 130 450 488 490 450 450 0123 Auto Allowance 20 230 0 230 200 200 Personal Services 239,614 251,100 175,534 251,840 254,680 254,680 3,580 0202 Outside Printing 6 100 0 50 50 50 0203 Postage 217 350 32 300 250 250 0204 Conferences & Meetings 7,750 7,000 6,518 7,000 7,000 7,000 0207 Dues & Memberships 1,922 2,000 2,264 2,500 2,500 2,500 0212 Maint of Office Equipment 0 50 0 50 50 50 0218 Maint of Software 1,443 1,360 1,396 1,400 1,400 1,400 0221 Telephone 0 0 0 0 0 0 0227 Cellular Telephone 480 960 800 960 960 960 0236 Outside Services 0 1,600 3 10 0 0 0238 Professional Services 0 100 0 100 100 100 0254 Printer / Copies 537 610 371 610 600 600 0255 IS Services / Internal 18,890 20,750 15,620 21,400 23,500 23,500 0261 Misc Expenditures 250 50 0 50 30 30 Contractual Services 31,495 34,930 27,004 34,430 36,440 36,440 1,510 0301 Office Supplies 317 300 470 500 300 300 0302 Inhouse Printing 4 50 0 10 10 10 0303 Computer Oper Supplies 126 50 0 50 50 50 0308 Books and Periodicals 5,503 5,500 4,099 6,200 7,000 7,000 0343 Small Program Packages 747 750 0 750 750 750 0344 Small Equipment 0 200 0 200 200 200 0347 Small Computer Hardware 799 500 38 500 500 500 Supplies & Materials 7,496 7,350 4,607 8,210 8,810 8,810 1,460 8000 Mayor's Exec Adj 0 0 0 0 0 (1,000) Mayor's Exec Adj 0 0 0 0 0 (1,000) (1,000) CITY ATTORNEY OPERATIONS 278,605 293,380 207,145 294,480 299,930 298,930 5,550 EXTERNAL LEGAL SERVICES (0905-705) 0236 Outside Services 8,633 0 0 0 0 0 0238 Professional Services 80 0 4,863 5,500 2,000 2,000 Contractual Services 8,713 0 4,863 5,500 2,000 2,000 2,000 PROSECUTION/EXTERNAL LEGAL SERVICES 8,713 0 4,863 5,500 2,000 2,000 2,000 CABLE TELEVISION (0907-705) 0238 Professional Services 0 200 0 0 200 200 Contractual Services 0 200 0 0 200 200 0 CABLE TELEVISION 0 200 0 0 200 200 0 ADA COMPLIANCE (0909-705) 0236 Outside Services 31,177 0 0 200 0 0 0238 Professional Services 24 0 0 0 0 0 Contractual Services 31,201 0 0 200 0 0 0 ADA COMPLIANCE 31,201 0 0 200 0 0 0 -80- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CITY CLERK OPERATIONS (0915-705) 0101 Salaries 105,430 110,240 77,289 111,410 118,520 118,520 0103 Temporary Wages 2,064 2,500 1,978 2,500 2,500 2,500 0110 Health Insurance 28,290 29,510 22,140 29,510 30,560 30,560 0111 Fringes 20,423 20,780 14,610 21,000 21,340 21,340 0115 Schools/Seminars/Training 1,165 1,200 1,711 1,720 1,200 1,200 0123 Auto Allowance 0 50 0 50 50 50 0128 Empl Reconition Awards 100 0 0 0 0 0 Personal Services 157,472 164,280 117,728 166,190 174,170 174,170 9,890 0202 Outside Printing 0 150 83 150 150 150 0203 Postage 584 1,000 560 1,000 1,000 1,000 0204 Conferences & Meetings 835 1,800 0 1,800 1,800 1,800 0207 Dues & Memberships 175 300 130 300 350 350 0212 Maint of Office Equipment 53 200 0 200 200 200 0218 Maint of Software 797 440 653 660 380 380 0221 Telephone 0 10 0 10 10 10 0227 Cellular Telephone 480 500 360 500 500 500 0235 Outside Software Services 0 400 0 400 400 400 0236 Outside Services 5,343 6,000 5,254 6,000 6,000 6,000 0254 Printer / Copies 2,973 3,030 1,835 3,030 3,030 3,030 0255 IS Services / Internal 24,300 22,920 17,254 22,600 22,500 22,500 Contractual Services 35,540 36,750 26,129 36,650 36,320 36,320 (430) 0301 Office Supplies 436 1,000 464 1,000 1,000 1,000 0302 Inhouse Printing 0 200 0 200 200 200 0303 Computer Oper Supplies 177 450 235 450 250 250 0308 Books and Periodicals 449 500 524 600 600 600 0318 Maps and Records 150 400 450 450 400 400 0333 All Other Supplies (21) 200 0 200 200 200 0343 Small Program Packages 0 50 0 50 50 50 0344 Small Equipment 0 1,200 0 1,200 1,200 1,200 0347 Small Computer Hardware 427 250 465 470 250 250 Supplies & Materials 1,618 4,250 2,138 4,620 4,150 4,150 (100) CITY CLERK OPERATIONS 194,630 205,280 145,995 207,460 214,640 214,640 9,360 ELECTIONS (0916-705) 0103 Temporary Wages 44,775 12,000 13,483 13,500 52,200 40,200 0111 Fringes 2,631 590 663 670 2,140 2,140 0115 Schools/Seminars/Training 0 200 81 100 200 200 0123 Auto Allowance 236 100 63 100 400 400 0128 Empl Reconition Awards 126 0 0 0 2,500 2,500 Personal Services 47,768 12,890 14,290 14,370 57,440 45,440 32,550 0202 Outside Printing 1,906 1,000 206 300 3,000 3,000 0203 Postage 3,157 1,000 922 1,000 5,000 5,000 0204 Conferences & Meetings 0 50 0 0 50 50 0206 Advertising & Publication 448 500 14 500 1,200 1,200 0212 Maint of Office Equipment 4,079 4,200 3,738 3,800 6,000 6,000 0236 Outside Services 8,610 3,000 3,156 3,200 10,000 10,000 0251 Building Rental 0 300 300 300 600 600 Contractual Services 18,200 10,050 8,336 9,100 25,850 25,850 15,800 0301 Office Supplies 536 500 115 120 1,000 1,000 0302 Inhouse Printing 0 100 0 0 100 100 0303 Computer Oper Supplies 866 200 (15) 100 1,000 1,000 0333 All Other Supplies 2,689 1,000 196 1,000 4,000 4,000 0342 Tech Service Supplies 2,553 200 0 200 2,600 2,600 0344 Small Equipment 80 200 0 200 200 200 Supplies & Materials 6,724 2,200 296 1,620 8,900 8,900 6,700 ELECTIONS 72,692 25,140 22,922 25,090 92,190 80,190 55,050 -81- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE BOARD OF REVIEW (0917-705) 0103 Temporary Wages 350 3,200 0 3,200 1,400 1,400 0111 Fringes 5 50 0 50 20 20 0115 Schools/Seminars/Training 20 100 0 100 100 100 Personal Services 375 3,350 0 3,350 1,520 1,520 (1,830) 0203 Postage 0 50 9 50 20 20 0206 Advertising & Publication 96 300 42 300 200 200 0236 Outside Services 200 2,770 15 2,770 600 600 Contractual Services 296 3,120 66 3,120 820 820 (2,300) 0333 All Other Supplies 27 100 0 100 50 50 Supplies & Materials 27 100 0 100 50 50 (50) BOARD OF REVIEW 698 6,570 66 6,570 2,390 2,390 (4,180) LEGAL & ADMIN SERVICES 586,539 530,570 380,991 539,300 611,350 598,350 67,780 Percent Budget Change 12.77% -82- Department/Office: Budget: Legal & Administrative Legal Services & Administrative Program: Submitted by: General Government James Godlewski Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2019 for 2019 2020 City Attorney Grade T3 1.00 Grade T3 1.00 $118,750 $118,750 $119,490 Assistant City Attorney Grade N3 1.00 Grade N3 1.00 65,470 66,070 66,980 City Clerk Grade M3 1.00 Grade M3 1.00 72,630 72,630 74,370 Deputy Clerk Grade F3 1.00 Grade F3 1.00 37,200 38,370 43,250 Subtotal 4.00 4.00 294,050 295,820 304,090 Accrued Wages - - - - 1,100 1,100 2,340 Board of Review - - - - 3,200 3,200 1,400 Election Poll Workers $120-$215/day - $120-$215/day - 12,000 13,500 52,200 DOLAS Intern - - - - 5,950 5,950 6,000 TOTAL XXX 4.00 XXX 4.00 $316,300 $319,570 $366,030 OTHER COMPENSATION TEMPORARY STAFFING SALARIES & WAGES Current Budget Requested Budget CITY OF NEENAH REQUEST FOR 2020 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES POSITION TITLE FULL TIME -83- Human Resources and Safety areas of responsibility include: policy development, recruitment and selection, benefit administration, advising Department Heads on personnel matters, labor relations, safety programs, worker's compensation, implementation and maintenance of merit/system/performance reviews, employee development, compensation, and employee records management. 2018 2019 2020 % 2020 % Actual Approved Requested Increase Proposed Increase Operating Budget $221,824 $252,840 $265,990 5.20% $265,490 5.00% No. of Employees (FTE) 2.47 2.47 2.47 0.00% 2.47 0.00% Increases (Decreases) to Expenditures Requested Human Resources & Safety (500) Mayor's Comments: I am recommending a $500 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Operating Budget Information/Number of Employees DEPARTMENT OF HUMAN RESOURCES AND SAFETY Department Head Lindsay Kehl Major Activities Mayor's Recommended Budget Adjustments -84- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST PROGRAM COMMENTS Department/Office: Human Resources and Safety Budget: Human Resources and Safety Program: General Government Submitted by: Lindsay Kehl Goals/Responsibilities: Provide personnel administration for City employees to include recruitment, benefits, safety, policy development, salary administration and employee relations. Explore ways to control salary and benefit costs through development/update of plans while keeping them competitive with public and private sector. Recruit, select and hire employees. Act as a resource for department heads, supervisors and employees to counsel, answer employment -related questions and resolve employee-related issues. Conduct and assist in investigations. Responsible for the development, maintenance and organization of employee records, inclusive of safety -related programs, training and workers compensation. Maintain compliance with state and federal laws to include Equal Employment Opportunity, Fair Labor Standards Acts, Americans with Disabilities Act, Family and Medical Leave Act, etc. Designated Risk Management responsibilities. Assist the City Attorney on Labor Relations and Negotiations. Activities: Oversee all functions of human resources and safety to include recruitment and selection, compensation, employee benefits, worker’s compensation, safety, personnel policies and performance management and discipline. 2019 Accomplishments: • Filled several vacancies including 1 Department Head position • Gained momentum with efforts of the SAFE Team; conducted City wide review of Safety Programs for updates • Coordinated annual audiograms, random drug screens, etc. • Worked on HR standardization of work; completed LEAN certification for government and non-profits through FVTC • Advised management on personnel and employee relations concerns • Presented to Finance and Personnel Committee, Council, Water Commission, Joint Finance, Fire Commission, Police Commission, Library Board and Parks and Rec Commission as needed 2020 Goals/Plans: In addition to activities listed above, continue standardization of work progress for HR processes. Continued focus on employee safety, training and development, and LEAN initiatives. Major Increases (Decreases) in 2020 Budget Request: None -85- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE HUMAN RESOURCES & SAFETY OPERATIONS (1001-707) 0101 Salaries 141,280 158,150 120,702 168,530 165,870 165,870 0103 Temporary Wages 0 1,500 1,241 1,500 1,500 1,500 0110 Health Insurance 14,140 14,760 11,070 14,760 15,280 15,280 0111 Fringes 21,777 24,120 18,421 25,610 24,050 24,050 0115 Schools/Seminars/Training 0 2,500 164 1,500 200 200 0123 Auto Allowance 0 200 36 100 200 200 0128 Empl Reconition Awards 100 60 0 60 0 0 Personal Services 177,297 201,290 151,634 212,060 207,100 207,100 5,810 0202 Outside Printing 0 0 29 30 0 0 0203 Postage 182 250 129 230 250 250 0204 Conferences & Meetings 105 200 687 690 2,500 2,500 0206 Advertising & Publication 6,542 7,500 1,309 7,000 7,500 7,500 0207 Dues & Memberships 504 400 237 350 350 350 0218 Maint of Software 523 470 366 470 470 470 0221 Telephone 0 0 0 0 0 0 0227 Cellular Telephone 480 480 360 480 480 480 0236 Outside Services 13,535 11,000 7,511 10,000 11,000 11,000 0254 Printer / Copies 1,297 1,580 1,006 1,580 1,580 1,580 0255 IS Services / Internal 16,840 15,210 11,450 16,300 20,100 20,100 0264 Drug & Alcohol Testing 1,024 1,500 844 1,500 1,500 1,500 0265 EE Safety Compliance Acct 2,868 11,930 6,168 10,000 11,930 11,930 Contractual Services 43,900 50,520 30,096 48,630 57,660 57,660 7,140 0301 Office Supplies 609 650 97 600 650 650 0302 Inhouse Printing 3 30 0 30 30 30 0303 Computer Oper Supplies 0 50 0 50 50 50 0308 Books and Periodicals 0 100 0 30 50 50 0343 Small Program Packages 0 0 0 0 0 0 0347 Small Computer Hardware 15 200 605 610 450 450 Supplies & Materials 627 1,030 702 1,320 1,230 1,230 200 8000 Mayor's Exec Adj 0 0 0 0 0 (500) Mayor's Exec Adj 0 0 0 0 0 (500) (500) OPERATIONS 221,824 252,840 182,432 262,010 265,990 265,490 12,650 Percent Budget Change 5.00% HUMAN RESOURCES & SAFETY 221,824 252,840 182,432 262,010 265,990 265,490 12,650 Percent Budget Change 5.00% -86- Department/Office: Budget: Human Resources & Safety Human Resources & Safety Program: Submitted by: General Government Lindsay Kehl Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2019 for 2019 2020 Director Grade S3 1.00 Grade S3 1.00 $93,790 $104,170 $100,200 HR Admin. Asst (.80 FTE) Grade G 0.80 Grade G 0.80 38,400 38,400 38,630 Recruiter / HR Coordinator Grade I 0.53 Grade I 0.53 25,390 25,390 25,780 Accrued Wages - - 570 570 1,260 Human Resource $15.00 $15.00 1,500 1,500 1,500 TOTAL XXX 2.33 XXX 2.33 $159,650 $170,030 $167,370 CITY OF NEENAH REQUEST FOR 2020 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES STAFFING SALARIES & WAGES Current Budget Requested Budget TEMPORARY POSITION TITLE FULL TIME PART TIME OTHER COMPENSATION -87- The Department is responsible for the operation and maintenance of the City Administration Building (City Hall). This includes all building and grounds upkeep, utilities, cleaning, janitorial and furnishings. This includes 5% of the personal services cost of the Building Manager being charged to the Public Library budget. 2018 2019 2020 % 2020 % Actual Approved Requested Increase Proposed Increase Operating Budget $302,043 $287,090 $300,810 4.78% $295,810 3.04% No. of Employees (FTE) 0.95 0.95 0.95 0% 0.95 0% Increases (Decreases) to Expenditures Requested Municipal Building (5,000) Mayor's Comments: I am recommending a $5,000 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments ADMINISTRATION BUILDING Department Head Gerry Kaiser Major Activities -88- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Public Works Budget: Municipal Building Operations PROGRAM COMMENTS Program: General Government Submitted by: Gerry Kaiser Goals/Responsibilities: Maintain and repair the City Administration Building and provide technical advice for other City buildings. Contract for centralized purchases of common custodial services and maintenance supplies. Inspect and maintain mechanical equipment. 2019 Accomplishments: • Continued televising Council meetings. • Remodeled Finance Department offices. • Completed ADA compliance study and began plans for implementation. • Repaired mold issue at Training Center building and modified landscaping area to improve drainage. 2020 Goals/Plans: • Continue televising Council meetings. • Continue addressing handicapped accessibility issues. • Continue to coordinate maintenance of Training Center with Information Systems and Neenah- Menasha Fire Rescue. • Complete capital improvement projects approved for city buildings. Major Increases (Decreases) in 2020 Budget Request: • Created budget division for Clock Tower and Monuments. This is intended to provide a designated location to place operating and maintenance expenses for those features whose costs have, to this point, been included in other operating budgets. -89- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE MUNICIPAL BUILDING OPERATIONS (1801-709) 0101 Salaries 58,303 60,610 41,889 60,530 62,700 62,700 0103 Temporary Wages 12,069 12,000 11,613 14,500 12,000 12,000 0104 Overtime Wages 0 0 300 300 0 0 0110 Health Insurance 12,530 13,050 9,792 13,050 12,610 12,610 0111 Fringes 15,564 13,270 9,832 13,770 13,280 13,280 0117 Clothing Allowance 304 500 106 350 350 350 Personal Services 98,770 99,430 73,532 102,500 100,940 100,940 1,510 0213 Maint of Motor Vehicles 4 200 1,001 1,010 200 200 0214 Maintenance of Buildings 31,725 25,000 28,450 30,000 30,000 30,000 0216 Maint of Operating Equip 3,014 800 150 800 800 800 0218 Software Maintenance 0 0 199 200 0 0 0219 Maintenance of Land 2,790 1,500 1,786 2,000 1,600 1,600 0221 Telephone 10,265 10,000 7,269 10,500 10,500 10,500 0222 Electricity 44,666 48,500 30,769 45,000 46,000 46,000 0223 Natural Gas 10,817 9,290 7,562 9,600 9,900 9,900 0224 Water & Sewer 3,820 4,000 1,675 3,700 3,900 3,900 0225 Commercial Dumpster 893 900 447 900 920 920 0226 Storm Water 1,386 1,390 693 1,390 1,390 1,390 0227 Cellular Telephone 868 1,100 700 1,050 1,050 1,050 0236 Outside Services 48,321 44,000 31,178 44,000 44,000 44,000 0237 Pest Control 548 750 420 550 700 700 0293 Maint of Motor Veh/Fleet 925 400 1,527 1,530 1,000 1,000 0294 Oil and Fluids/Fleet 33 100 35 70 70 70 0296 Maint of Equipment/Fleet 310 1,000 146 500 750 750 Contractual Services 160,385 148,930 114,007 152,800 152,780 152,780 3,850 0301 Office Supplies 37 100 110 120 100 100 0302 Inhouse Printing 2 10 0 10 10 10 0303 Computer Operating Supply 130 150 381 390 150 150 0306 Cleaning/Janitor Supplies 9,056 11,000 8,702 10,000 10,500 10,500 0310 Gasoline & Oil 1,306 1,340 1,194 1,340 1,400 1,400 0313 Vehicle Maint Supplies 0 50 15 50 50 50 0314 Building Maint. Supplies 4,003 4,000 4,756 4,760 4,000 4,000 0315 Land Maintenance Supplies 498 400 316 400 400 400 0316 Equip. Maint. Supplies 177 200 482 500 300 300 0319 Safety Supplies 460 250 36 150 250 250 0320 Small Tools 3,238 3,000 1,963 3,000 3,000 3,000 0333 All Other Supplies 2,532 2,500 2,176 2,500 2,500 2,500 0344 Small Equipment 1,816 1,200 1,194 1,200 1,200 1,200 0345 Shop Supplies 1,010 1,000 689 1,200 1,100 1,100 Supplies & Materials 24,265 25,200 22,014 25,620 24,960 24,960 (240) 8000 Mayor's Exec Adj 0 0 0 0 0 (5,000) Supplies & Materials 0 0 0 0 0 (5,000) (5,000) OPERATIONS 283,420 273,560 209,553 280,920 278,680 273,680 120 TRAINING/REDUNDANT DATA (1802-709) 0103 Temporary Wages 3,746 2,500 3,500 5,000 5,000 5,000 0111 Fringes 218 440 203 880 210 210 Personal Services 3,964 2,940 3,703 5,880 5,210 5,210 2,270 0214 Maintenance of Buildings 1,704 750 12,382 12,390 2,500 2,500 0216 Maint of Operating Equip 45 250 98 250 250 250 0219 Maintenance of Land 105 100 443 450 150 150 0222 Electricity 2,318 1,680 2,034 3,200 3,300 3,300 0223 Natural Gas 686 550 659 1,000 1,000 1,000 0224 Water & Sewer 171 160 202 270 280 280 0225 Commercial Dumpster 127 100 151 200 200 200 0226 Storm Water 158 130 189 250 250 250 0236 Outside Services 1,124 530 845 1,100 1,000 1,000 0237 Pest Control 158 40 105 110 40 40 Contractual Services 6,596 4,290 17,108 19,220 8,970 8,970 4,680 0306 Cleaning/Janitor Supplies 423 200 288 290 300 300 0314 Building Maint. Supplies 19 50 231 300 100 100 0333 All Other Supplies 0 50 0 50 50 50 Supplies & Materials 442 300 519 640 450 450 150 OPERATIONS 11,002 7,530 21,330 25,740 14,630 14,630 7,100 -90- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE MONUMENT MAINTENANCE (1803-709) 0222 Electricity 0 0 0 0 1,400 1,400 0236 Outside Services 0 0 681 690 100 100 CAPITAL OUTLAY 0 0 681 690 1,500 1,500 1,500 CAPITAL OUTLAY (1881-709) 8108 Office Furniture & Equip. 6,984 3,000 4,700 4,700 3,000 3,000 8133 All Other Equipment 637 3,000 1,887 1,900 3,000 3,000 CAPITAL OUTLAY 7,621 6,000 6,587 6,600 6,000 6,000 0 MUNICIPAL BUILDING 302,043 287,090 238,151 313,950 300,810 295,810 8,720 Percent Budget Change 3.04% -91- Department/Office: Budget: Public Works Municipal Building Operations Program: Submitted by: General Government Gerry Kaiser Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2019 for 2019 2020 Buildings Manager Grade L3 0.95 Grade L3 0.95 $64,530 $64,450 $66,430 Accrued Wages - - 240 240 510 Building Maint. Assistance 25.00 / hr. 25.00 / hr. 14,500 19,500 17,000 TOTAL XXX 0.95 XXX 0.95 $79,270 $84,190 $83,940 TEMPORARY STAFFING OTHER COMPENSATION SALARIES & WAGES Current Budget Requested Budget CITY OF NEENAH REQUEST FOR 2020 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES POSITION TITLE FULL TIME -92- The Police Department is committed to the City's goal of enhancing the quality of life in Neenah. We provide the historical core functions of policing - protecting lives and property - and add an emphasis on protecting rights, as well. Our operating philosophy recognizes our reliance upon community participation and interaction. Most of our programs are community partnerships. Our primary services include neighborhood policing, crime prevention, criminal investigation, traffic and pedestrian safety, and order maintenance. Supporting programs and services include animal control, nuisance abatement, neighborhood watch, "Charlie Check-First", school crossing guards, school liaison officers, honor guard, and many others. We staff a full-time crime prevention officer, a drug enforcement officer, two school liaison officers, a training officer, on-call emergency response and tactical teams, and an investigative team, as well as many other specialty assignments. 2018 2019 2020 % 2020 % Actual Approved Requested Increase Proposed Increase Operating Budget $6,355,685 $6,854,320 $7,060,820 3.01% $7,010,820 2.28% No. of Employees (FTE) 53.67 53.67 53.17 -0.93% 53.17 -0.93% Increases (Decreases) to Expenditures Requested Police (50,000) Mayor's Comments: I am recommending a $50,000 Mayor's Executive Adjustment to assist in balancing the 2020 budget. Department Head will be responsible to identify specific reductions to incorporate into the line item budget prior to June 30, 2020. Operating Budget Information/Number of Employees NEENAH POLICE DEPARTMENT Department Head Aaron Olson Major Activities Mayor's Recommended Budget Adjustments -93- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson Goals/Responsibilities: We are Neenah’s Guardians. We keep our community safe while respecting the rights and dignity of every person we have contact with, whether victim, witness, or suspect. The two major emphasis of our department are to treat all people with dignity and respect, and to have out-of-squad car experiences with our community. Activities: During 2019, the Neenah Police Department saw extensive change. We changed our lobby hours, which allowed us to change our non-sworn staffing levels. We added three new positions, two full-time and one part-time. We added a full-time Evidence Custodian and an Open Records/Accreditation position. We also added a part-time Fleet Manager position. The department eliminated one full-time CommTech position, a part-time CommTech position and a part-time open records position. These changes will allow the Neenah Police Department to be more efficient and effective. In 2019, the Neenah Police Department became accredited through the Wisconsin Law Enforcement Accreditation Group also known as WILEAG. Only about 7% of law enforcement agencies in Wisconsin are accredited by WILEAG. We had significant changes in our leadership. We have a new Captain, Patrol Lieutenant, Patrol Sergeant, Investigator and a new Patrol Officer. Most of our regular activities can be divided into four primary categories: Crime Control: • Respond to and stop active criminal activity • Investigate and document past crimes • Make criminal arrests and referrals • Provide courtroom testimony • Present crime prevention strategies • Conduct security surveys • Engage in preventive patrols • Educate public about crimes/criminals/trends • Post requests for information on social media • Assist other agencies in crime responses • Train employees • Maintain approved force options Traffic Safety: • Investigate and document traffic collisions • Correct traffic hazards • Respond to traffic complaints • Monitor/reduce speeds • Control drunken driving • Issue traffic citations and warnings • Engage in high-visibility patrols • Educate the public about traffic safety • Confirm drivers’ license status • Provide traffic direction • Conduct focused traffic initiatives • Conduct speed surveys • Share data with city traffic engineer Quality-of-Life Maintenance: • Resolve neighbor disputes • Provide stand-by services • Conduct vacation checks • Enforce miscellaneous ordinance violations • Unlock vehicles • Conduct animal control activities • Manage nuisance abatement program • Enforce parking violations • Provide lost/found services Community Engagement: • Promote department services to the public • Maintain strong news media relations • Conduct citizens’ academies • Present self-defense classes • Maintain strong relations with schools, employers, community groups • Participate in parades and special events • Conduct station tours • Participate in community events • Maintain a vibrant social media presence • Participate in classroom presentations -94- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson 2019 Accomplishments: We have continued our effort to initiate “out-of-squad” contacts that provide friendly, high-visibility connections with citizens. Other accomplishments over the past year include: • Continued a voluntary leadership development program available to all employees • Played a leadership role in the Party at the PAC, Special Olympics, Rotary, Leadership Fox Cities, YMCA, Fox Valley Tech Criminal Justice Advisory Board, Youth Go and Friendship Place • Continued ongoing relationship with Fox Valley Technical College to include free training space for equipment donation • Played in a significant role in training high school students and citizens in self-defense • Completed the reconstruction of our internal evidence room • Added a Tactical Emergency Medic (TEMS) from Neenah Menasha Fire Department to the SWAT Team • Upgraded patrol fleet • Received usage of a Donated Utility Terrain Vehicle (UTV) for special events from June until the end October • Continued our social media outreach • Expanded our Family Fun Night event • Implemented a new employee evaluation process • Implemented a new CAD and RMS system • Participated in all Child Abuse review team meetings, Child Death review team meetings, Child Abduction response team meetings, Tri-County Sexual Assault review team and Internet Crime Against Children Task Force (ICAC) • Worked to enhance our Wisconsin Incident Base Reporting (WIBRS) compliancy • Streamlined report process to make it more time efficient • Maintained stable staffing levels, which reduced our overtime budget • Chief Olson attended the National FBI Academy • Two supervisors completed Leading Police Organization School(LPO) • One supervisor attended the International Police Mountain Bike Association Instructor Certification School (IPMBA) • Assisted with statewide child forensic interview training • Enhanced our Crisis Negotiator program • Interagency training for mass casualty event 2020 Goals/Plans: • Continue to build on our Neighborhood Policing strategy • Send one supervisor to the Wisconsin Command College • Send two supervisors to Leading Police Organization School (LPO) • Enhance our Drone Program • Participate in county-wide grant-funded traffic enforcement program • Keep expenses at or below median for municipalities 17,500 – 30,000 population Major Increases (Decreases) in 2020 Budget Request: Other major increases/decreases expected for our 2020 budget include: Salaries (0101) – $105,320 increase per the Finance Department due to the new Union contract Overtime Wages (0103) - $14,000 decrease based on historical trends and reallocation of positions Health Insurance (0110) - $35,990 increase per Finance Department Travel Allowance (0122) - $2,000 decrease based on historical trends Maintenance of Computer Hardware (0210) - $1,250 increase per IS Department Maintenance of Motor Vehicles (0213) - $2,000 increase due to second year of new fleet Maintenance of Buildings (0214) - $3,240 increase due to aging building -95- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson Major Increases (Decreases) in 2020 Budget Request - Continued: Maintenance of Software (0218) - $2,200 increase per IS Department Cellular Telephone (0227) - $3,740 increase based on current service plans Care of Prisoners (0231) - $3,000 decrease based on court order mandates changing prisoner timeframes Outside Software Services (0235) - $1,290 decrease per IS Department IS Services /Internal (0255) - $50,800 increase per IS Department Office Supplies (0301) - $4,000 decrease since the agency is going more paperless Gas & Oil (0310) $2,550 increase per the Finance Department (5% increase) Small Computer Hardware (0347) - $2,500 decrease per IS Department Neighborhood Policing (0349) - $1,500 increase due to structuring the program and assisting with community needs. -96- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Capital Outlay SUPPLEMENTARY DETAIL WORKSHEET FOR GENERAL EXPENSE & CAPITAL OUTLAY Program: Public Safety Submitted by: Aaron L. Olson Object Code No. Description and Justification Detail Amounts Within Object Total of Object Code 8108 Office Furniture and Equipment Office Furniture Replacement Replacement of chairs, tables, and desks as necessary. $2,500 $2,500 8113 Communication Equipment Portable Radio Encryption $6,000 $6,000 8115 Computer Hardware Outlay Our Information Services professionals help us define what computer equipment needs to be replaced, and the product to replace it with. $8,000 $8,000 8133 All Other Equipment Batshields Two Batshields for patrol to replace expired Batshields. $2,500 each. Ballistic Patrol Helmet Replacement These helmets are already expired. 8 x $625 Ballistic SWAT Helmet Replacement Helmets expire in 2020. 12 x $665 Automated External Defibrillators Replace as needed. $1600/each Special Event Active Shooter Kits Discreet Carry Weapon Platform & Backpack with medical supplies 4 x $1100 Fitness Equipment Air Dyne Bike $5,000 $5,000 $7,980 $3,200 $4,400 $1,000 $26,580 -97- CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF POLICE DEPARTMENT BY TYPE OF EXPENDITURE *** FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE PERSONAL SERVICES 0101 Salaries 3,520,590 3,712,100 2,493,456 3,633,860 3,821,430 3,821,430 0103 Temporary Wages 89,384 105,400 64,472 105,000 105,000 105,000 0104 Overtime Wages 264,455 386,520 202,617 336,560 373,500 373,500 0105 Reimbursement Wage/Fringe (34,117) (20,000) (18,299) (20,000) (20,000) (20,000) 0106 FLSA Overtime Wages 2,416 2,300 1,310 2,300 2,300 2,300 0108 Grant Overtime 13,804 20,000 11,442 20,000 20,000 20,000 0110 Health Insurance 721,040 756,020 567,027 756,020 793,060 793,060 0111 Fringes 974,062 985,100 650,712 954,440 977,860 977,860 0112 Grant Fringes 3,209 4,460 2,552 4,460 4,550 4,550 0115 Training 35,646 47,700 32,316 47,700 48,300 48,300 0117 Clothing Allowance 43,662 56,790 38,855 56,790 56,790 56,790 0120 Protective Vest Repl Fd 3,200 2,400 2,400 2,400 3,000 3,000 0122 Travel Expenses 478 3,000 824 1,000 1,000 1,000 0123 Auto Allowance 137 250 82 250 0 0 0125 Employee Schooling Reimb. 600 1,200 0 0 600 600 0126 Department Awards 956 2,000 0 3,000 2,000 2,000 0128 Empl Recognition Awards 324 530 375 530 310 310 0129 Misc Personal/Union Contr 0 500 0 0 0 0 PERSONAL SERVICES 5,639,846 6,066,270 4,050,141 5,904,310 6,189,700 6,189,700 123,430 CONTRACTUAL SERVICES 0202 Outside Printing 1,316 2,000 703 2,000 1,500 1,500 0203 Postage 2,027 1,900 1,073 1,900 2,000 2,000 0204 Conferences & Meetings 1,727 2,430 1,374 1,920 2,430 2,430 0207 Dues & Memberships 2,945 2,490 2,160 2,490 3,100 3,100 0210 Maint of Computer Hardwre 775 750 0 750 2,000 2,000 0212 Maint of Office Equipment 216 500 0 250 500 500 0213 Maint of Motor Vehicles 21,373 15,350 13,428 14,400 17,550 17,550 0214 Maint of Buildings 26,347 34,760 25,716 34,760 38,000 38,000 0215 Maint of Radio Equipment 7,585 10,150 9,390 10,150 10,800 10,800 0216 Maint of Operating Equip 4,162 4,300 1,304 2,500 4,300 4,300 0218 Maint Of Software 33,546 33,750 27,524 33,750 35,950 35,950 0219 Maintenance of Land 154 2,000 3,699 3,700 2,000 2,000 0221 Telephone 5,236 4,600 3,467 5,280 5,280 5,280 0222 Electricity 36,800 41,570 24,220 40,000 41,000 41,000 0223 Natural Gas 13,753 13,490 8,887 13,490 13,900 13,900 0224 Water & Sewer 3,958 4,000 2,925 4,000 4,200 4,200 0225 Commercial Dumpster 1,427 1,390 1,158 1,390 1,400 1,400 0226 Storm Water 1,932 1,940 1,449 1,940 1,940 1,940 0227 Cellular Telephone 14,659 13,150 8,723 13,150 17,040 17,040 0228 Other Communications/GPS 859 900 640 900 900 900 0231 Care of Prisoners 13,855 15,000 5,815 12,000 12,000 12,000 0235 Outside Software Services 8,623 18,330 12,749 17,830 17,040 17,040 0236 Outside Services 31,808 37,330 21,361 37,230 38,300 38,300 0237 Pest Control 382 400 73 200 400 400 0238 Professional Services 1,345 1,000 959 1,200 1,200 1,200 -98- CITY OF NEENAH OPERATING BUDGET *** SUMMARY OF POLICE DEPARTMENT BY TYPE OF EXPENDITURE *** FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE CONTRACTUAL SERVICES cont. 0254 Printer / Copies 7,403 8,450 5,532 8,450 8,450 8,450 0255 IS Services / Internal 269,180 290,830 218,928 308,100 347,250 347,250 0262 Public Relations/Services 3,914 5,000 3,722 5,000 5,000 5,000 0293 Maint Of Motor Veh/Fleet 28,967 18,720 24,212 24,940 19,500 19,500 0294 Oil and Fluids/Fleet 1,442 2,180 963 2,180 2,180 2,180 CONTRACTUAL SERVICES 547,716 588,660 432,154 605,850 657,110 657,110 68,450 SUPPLIES & MATERIALS 0301 Office Supplies 12,578 14,000 6,751 10,000 10,000 10,000 0302 Inhouse Printing 379 500 184 500 500 500 0303 Computer Operation Suppli 1,909 3,100 2,579 3,100 3,100 3,100 0306 Cleaning/Janitor Supplies 8,830 7,700 5,945 7,700 8,000 8,000 0308 Books and Periodicals 96 1,000 248 750 1,000 1,000 0310 Gasoline & Oil 61,412 61,190 39,567 57,290 60,170 60,170 0319 Safety Supplies 14,869 17,740 6,088 17,740 18,000 18,000 0320 Small Tools 455 720 335 720 720 720 0323 Dog Supplies 1,872 4,000 1,599 2,500 4,000 4,000 0326 Photography Supplies 1,594 2,100 87 2,100 2,100 2,100 0329 Targets & Ammunition 16,758 18,880 9,268 18,880 18,880 18,880 0333 All Other Supplies 7,265 9,660 3,812 9,660 9,660 9,660 0343 Small Program Packages 1,478 1,600 352 1,600 1,500 1,500 0344 Small Equipment 5,176 16,870 4,707 17,020 16,800 16,800 0347 Small Computer Hardware 11,308 14,500 6,555 12,000 12,000 12,000 0348 Bike Patrol 1,989 3,000 409 3,000 3,000 3,000 0349 Neighborhood Policing 0 0 0 0 1,500 1,500 SUPPLIES & MATERIALS 147,968 176,560 88,486 164,560 170,930 170,930 (5,630) CAPITAL OUTLAY 8108 Office Furniture & Equip 2,841 2,500 0 2,500 2,500 2,500 8113 Communication Equipment 0 0 0 0 6,000 6,000 8114 Computer Software Outlay 0 0 3,010 3,010 0 0 8115 Computer Hardware Outlay 14,619 8,000 1,392 8,000 8,000 8,000 8133 All Other Equipment 2,695 12,330 5,961 12,330 26,580 26,580 CAPITAL OUTLAY 20,155 22,830 10,363 25,840 43,080 43,080 20,250 MAYOR'S EXECUTIVE ADJUSTMENT 8000 Mayor's Adjustment 0 0 0 0 0 (50,000) MAYOR'S ADJUSTMENT 0 0 0 0 0 (50,000) (50,000) TOTAL POLICE 6,355,685 6,854,320 4,581,144 6,700,560 7,060,820 7,010,820 156,500 Percent Budget Change 2.28% -99- CITY OF NEENAH OPERATING BUDGET *** POLICE EXPENDITURES SUMMARY BY MAJOR DIVISION *** FOR FISCAL YEAR 2020 POLICE DEPARTMENT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET DIVISION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE Operations 5,913,948 6,377,030 4,308,934 6,224,660 6,551,940 6,501,940 124,910 Police Firing Range 18,210 20,490 10,334 20,530 20,490 20,490 - School Liaison Program 266,874 274,300 151,328 272,140 286,780 286,780 12,480 Police Crossing Guards 57,516 70,960 37,801 70,550 70,240 70,240 (720) CSA / Animal Control 64,773 72,840 52,961 72,290 71,050 71,050 (1,790) K-9 Project 14,209 15,870 9,421 14,550 17,240 17,240 1,370 Capital Outlay-Police 20,155 22,830 10,363 25,840 43,080 43,080 20,250 TOTAL POLICE 6,355,685 6,854,320 4,581,142 6,700,560 7,060,820 7,010,820 156,500 Percent Budget Change 2.28% POLICE REVENUES: Public Safety Revenue 206,839 211,000 104,599 210,000 218,000 218,000 7,000 Fines/Forfeitures/Other 99,291 104,000 75,131 98,400 100,000 100,000 (4,000) TOTAL REVENUES 306,130 315,000 179,730 308,400 318,000 318,000 3,000 Percent Budget Change 0.95% -100- Department/Office: Budget: Police Police Operations Program: Submitted by: Public Safety Aaron Olson Approved Current Requested Grade/Monthly Grade/Monthly Budget Estimate For Sal./Hr. Rate No. Sal./Hr. Rate No. for 2019 for 2019 2020 Chief Grade S3 1.00 Grade S3 1.00 $97,480 $97,480 $99,420 Assistant Chief Grade P3 1.00 Grade P3 1.00 92,790 93,010 94,820 Captain Grade P3 1.00 Grade P3 1.00 92,350 84,610 94,820 Lieutenants 73,283-81,804 6.00 75,126-83,862 6.00 517,860 520,700 526,050 Liaison Officers 63,142-74,385 2.00 64,730-76,256 2.00 153,480 152,480 158,170 Investigative 63,142-74,385 4.00 64,730-76,256 4.00 315,620 287,250 320,240 Community Policing Coord. 63,142-74,385 1.00 64,730-76,256 1.00 77,770 77,280 79,240 Sergeants-Patrol 63,502-74,745 4.00 65,090-76,616 4.00 316,440 310,480 318,690 Sergeant-Investigative 63,502-74,745 1.00 65,090-76,616 1.00 79,150 71,240 80,390 Patrol Officer 49,502-70,857 20.00 50,748-72,640 20.00 1,368,430 1,359,230 1,401,170 Communication Techs Grade F3 4.00 Grade F3 3.00 160,150 121,860 118,330 Support SVC Coordinator Grade K3 1.00 Grade K3 1.00 54,920 54,920 55,510 Evidence Custodian* Grade G3 1.00 Grade G3 1.00 8,680 7,950 48,450 Administrative Services Tech Grade G3 1.00 Grade G3 1.00 47,230 47,230 47,700 Records/LRMS Coordinator Grade G3 1.00 Grade G3 1.00 48,390 48,390 48,690 Rec. Coordinator/Crt Officer Grade G3 1.00 Grade G3 1.00 39,630 40,170 40,540 Building Custodian Grade G3 1.00 Grade G3 1.00 52,840 52,840 53,170 Records Clerk/Data Entry Grade F3 1.00 Grade F3 1.00 42,410 41,140 41,670 Records/Accreditation Asst. - - Grade F3 1.00 0 10,340 41,360 Subtotal 52.00 52.00 $3,565,620 $3,478,600 $3,668,430 Fleet Maint. Specialist Grade G - Grade G 0.50 0 8,200 19,680 Admin. Asst. Grade F 0.67 Grade F 0.67 24,230 24,230 24,570 Comm Techs Grade F 0.50 - - 22,430 12,940 0 Records Clerk/Data Entry Grade F 0.50 - - 19,410 9,630 0 Holiday Worked - - 32,000 32,000 32,000 Firearm Certifications - - 57,660 57,660 57,660 Accrued Wages - - 10,600 10,600 20,090 Office/Complaint Clerks 15.00/hr 15.00/hr 1,000 1,000 1,000 Community Service Aide(6) 10.50/hr 10.50/hr 40,000 40,000 40,000 Parking Officers(3) 10.50/hr 10.50/hr 40,000 40,000 40,000 Crossing Guards 15.00-19.77/hr. 15.00-19.77/hr. 64,400 64,000 64,000 Operating - - 386,520 336,560 373,500 FLSA Overtime - - 2,300 2,300 2,300 TOTAL XXX 53.67 XXX 53.17 $4,266,170 $4,117,720 $4,343,230 *Funded for Oct.1 start date in 2019 Overtime TEMPORARY POSITION TITLE FULL TIME PART-TIME OTHER COMPENSATION STAFFING SALARIES & WAGES Current Budget Requested Budget CITY OF NEENAH REQUEST FOR 2020 OPERATING BUDGET SUPPLEMENTARY DETAIL SHEET FOR STAFFING AND SALARIES -101- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE POLICE OPERATIONS/CAP. OUTLAY POLICE OPERATIONS (2101-711) 0101 Salaries 3,365,335 3,548,030 2,408,741 3,471,870 3,653,350 3,653,350 0103 Temporary Wages 485 1,000 558 1,000 1,000 1,000 0104 Overtime Wages 235,696 360,000 187,565 310,000 346,000 346,000 0105 Reimbursement Wage/Fringe (34,117) (20,000) (18,299) (20,000) (20,000) (20,000) 0106 FLSA Overtime Wages 2,416 2,300 1,310 2,300 2,300 2,300 0108 Grant Overtime 13,804 20,000 11,442 20,000 20,000 20,000 0110 Health Insurance 692,750 726,510 544,887 726,510 762,500 762,500 0111 Fringes 922,271 934,540 623,909 904,400 927,540 927,540 0112 Grant Fringes 3,209 4,460 2,552 4,460 4,550 4,550 0115 Training 31,321 45,000 30,587 45,000 45,000 45,000 0117 Clothing Allowance 39,116 50,790 35,897 50,790 50,790 50,790 0120 Protective Vest Repl Fd 3,200 2,400 2,400 2,400 3,000 3,000 0122 Travel Expenses 478 3,000 824 1,000 1,000 1,000 0123 Auto Allowance 137 250 82 250 0 0 0125 Employee Schooling Reimb. 600 1,200 0 0 600 600 0126 Department Awards 956 2,000 0 3,000 2,000 2,000 0128 Empl Recognition Awards 324 530 375 530 310 310 0129 Misc Personal/Union Contr 0 500 0 0 0 0 Personal Services 5,277,981 5,682,510 3,832,830 5,523,510 5,799,940 5,799,940 117,430 0202 Outside Printing 1,316 2,000 703 2,000 1,500 1,500 0203 Postage 2,027 1,900 1,073 1,900 2,000 2,000 0204 Conferences & Meetings 1,423 2,000 1,150 1,600 2,000 2,000 0207 Dues & Memberships 2,845 2,300 2,160 2,300 2,900 2,900 0210 Maint of Computer Hardwre 775 750 0 750 2,000 2,000 0212 Maint of Office Equipment 216 500 0 250 500 500 0213 Maint of Motor Vehicles 20,255 14,000 11,751 11,760 16,000 16,000 0214 Maint of Buildings 26,347 34,760 25,716 34,760 38,000 38,000 0215 Maint of Radio Equipment 7,585 9,500 8,806 9,500 9,500 9,500 0216 Maint of Operating Equip 4,162 4,300 1,304 2,500 4,300 4,300 0218 Maint Of Software 33,546 33,750 27,524 33,750 35,950 35,950 0219 Maintenance of Land 154 2,000 3,699 3,700 2,000 2,000 0221 Telephone 5,236 4,600 3,467 5,280 5,280 5,280 0222 Electricity 36,800 41,570 24,220 40,000 41,000 41,000 0223 Natural Gas 13,753 13,490 8,887 13,490 13,900 13,900 0224 Water & Sewer 3,958 4,000 2,925 4,000 4,200 4,200 0225 Commercial Dumpster 1,427 1,390 1,158 1,390 1,400 1,400 0226 Storm Water 1,932 1,940 1,449 1,940 1,940 1,940 0227 Cellular Telephone 12,883 11,500 7,834 11,500 15,240 15,240 0228 Other Communications/GPS 859 900 640 900 900 900 0231 Care of Prisoners 13,855 15,000 5,815 12,000 12,000 12,000 0235 Outside Software Services 8,623 17,830 12,749 17,830 16,540 16,540 0236 Outside Services 16,806 21,330 9,158 21,000 21,000 21,000 0237 Pest Controls 382 400 73 200 400 400 0254 Printer / Copies 7,403 8,450 5,532 8,450 8,450 8,450 0255 IS Services / Internal 261,570 283,250 213,223 300,000 334,050 334,050 0262 Public Relations/Services 3,914 5,000 3,722 5,000 5,000 5,000 0293 Maint Of Motor Veh/Fleet 26,373 15,000 19,035 19,040 15,000 15,000 0294 Oil and Fluids/Fleet 1,312 1,500 786 1,500 1,500 1,500 Contractual Services 517,737 554,910 404,559 568,290 614,450 614,450 59,540 -102- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE POLICE OPERATIONS/CAP. OUTLAY (cont.) 0301 Office Supplies 12,578 14,000 6,751 10,000 10,000 10,000 0302 Inhouse Printing 379 500 184 500 500 500 0303 Computer Operation Suppli 1,909 3,100 2,579 3,100 3,100 3,100 0306 Cleaning/Janitor Supplies 8,830 7,700 5,945 7,700 8,000 8,000 0308 Books and Periodicals 96 1,000 248 750 1,000 1,000 0310 Gasoline & Oil 53,839 50,850 35,265 50,850 53,400 53,400 0319 Safety Supplies 14,869 17,740 6,088 17,740 18,000 18,000 0320 Small Tools 455 720 335 720 720 720 0326 Photography Supplies 1,594 2,100 87 2,100 2,100 2,100 0333 All Other Supplies 4,756 6,830 3,043 6,830 6,830 6,830 0343 Small Program Packages 1,478 1,600 352 1,600 1,500 1,500 0344 Small Equipment 4,150 15,970 3,709 15,970 15,900 15,900 0347 Small Computer Hardware 11,308 14,500 6,555 12,000 12,000 12,000 0348 Bike Patrol 1,989 3,000 409 3,000 3,000 3,000 0349 Neighborhood Policing 0 0 0 0 1,500 1,500 Supplies & Materials 118,230 139,610 71,550 132,860 137,550 137,550 (2,060) POLICE OPERATIONS 5,913,948 6,377,030 4,308,939 6,224,660 6,551,940 6,551,940 174,910 CAPITAL OUTLAY (2181-711) 8108 Office Furniture & Equip 2,841 2,500 0 2,500 2,500 2,500 8113 Communication Equipment 0 0 0 0 6,000 6,000 8114 Computer Software Outlay 0 0 3,010 3,010 0 0 8115 Computer Hardware Outlay 14,619 8,000 1,392 8,000 8,000 8,000 8133 All Other Equipment 2,695 12,330 5,961 12,330 26,580 26,580 Capital Outlay 20,155 22,830 10,363 25,840 43,080 43,080 20,250 MAYOR'S EXECUTIVE ADJUSTMENT 8000 Mayor's Executive Adj 0 0 0 0 0 (50,000) Mayor's Adjustment 0 0 0 0 0 (50,000) (50,000) POLICE OPERATIONS/CAP OUTLAY 5,934,103 6,399,860 4,319,302 6,250,500 6,595,020 6,545,020 145,160 Percent Budget Change 2.27% -103- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Firing Range PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson POLICE FIRING RANGE (2103-711) Goals/Responsibilities: Our firing range budget provides for use-of-force training in firearms, less lethal weapons, and other defensive tools. Our officers are trained to state standards and industry best practices to handle a full spectrum of force incidents, including active shooters. Many of our employees are also involved in providing crisis incident training to other agencies around the state and to students at Fox Valley Technical College. We are recognized as a leading training agency in the state by the Department of Justice, Training and Standards Bureau. Activities: • Range dry-fire exercises • Range live-fire exercises • Reloading and malfunction drills • Simunition exercises (marking cartridges) • SIRT training (non-live fire, that uses lasers to identify shot placement) • Scenario and isolation exercises • Active shooter team responses, including inter-departmental training • Moving target drills • Movement and cover exercises • Less-lethal force and changing force drills 2019 Accomplishments: • Maintained 100% compliance with State of Wisconsin Handgun standards • Utilized improved training tower at Station 31 • Purchased and transitioned to new handguns, weapon lights and holsters for all sworn officers • Saved over $8,000 for facility rental at FVTC PSTC due to ongoing exchange of services agreement • Utilized a privately-owned range at no cost 2020 Goals/Plans: • Maintain 100% compliance with State of Wisconsin Handgun standards • Continue to receive free facility rental at FVTC PSTC due to ongoing exchange of services agreement Major Increases/Decreases in 2020 Budget Request: No Major Changes -104- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Police Budget: School Liaison Program PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson SCHOOL LIAISON PROGRAM (2104-711) Goals/Responsibilities: The Police School Liaison (PSL) program is our strongest partnership program. It provides educational and preventive opportunities for our children that reduce their involvement in drugs, gangs and crime. It also works to identify and prevent crimes against children. Our School Liaison program is perhaps our most successful community program within the department. Activities: • Conduct daily foot patrols in school • Provide classroom presentations • Investigate and document crimes • Act as juvenile law expert for department • Monitor and enforce curfew violations • Participate in school board meetings • Testify in expulsion hearings • Provide security at school events/games • Respond to reports of crimes/disturbances in schools • Conduct parking lot checks and school parking enforcement 2019 Accomplishments: • Revised the Memorandum of Understanding between NPD and NJSD • Assisted in creating Vaping and Sexting Ordinances for the City of Neenah • Modernize the name of the program to School Resource Officer(SRO) to align with National and State standards 2020 Goals/Plans: • Continue our excellent working relationship with the NJSD Major Increases/Decreases in 2020 Budget Request: IS Services/Internal (0255) – $5,620 increase per IS Budget Projection. -105- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Police Budget: Police Crossing Guards PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson POLICE CROSSING GUARDS (2105-711) Goals/Responsibilities: The Crossing Guard Program manages the safe movement of pedestrian students through high- volume traffic locations before and after school. Activities: • Staff 15 regular locations twice per day • Report violations to patrol • Tabulate number of children crossing at each location • Review crossing patterns for justification of positions 2019 Accomplishments: • Conducted hiring process for additional guards • Develop a new annual evaluation system for the Crossing Guards • Completed Crossing Guard evaluations for each guard • Trained eight (8) new Crossing Guards 2020 Goals/Plans: • Monitor traffic changes caused by detours, construction, etc. for impact on student safety • Share information with the City Traffic Engineer to identify crossing guard locations that should be created/eliminated • Continue with the annual evaluations for each crossing guard after the 2019/2020 school year • Recognize our members in 2020 for the 100th year anniversary of Crossing Guards in the United States. Major Increases/Decreases in 2020 Budget Request: No Major Changes -106- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Police Budget: CSA/Animal Control PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson CSA/ANIMAL CONTROL (2107-711) Goals/Responsibilities: The Community Service Aide program improves our ability to provide valued services to our community. CS A duties are limited to those tasks that do not require a sworn officer. Additionally, we have found the CSA program is one of our best means of recruitment for sworn officer positions. We intend to grow the program and further enhance our recruitment ability for the future. The CSA employees are also our parking enforcement officers, but those activities and associated costs are addressed under the parking budget. Activities: • Conduct station tours • Complete reports for non-criminal incidents • Investigate and document animal complaints • Enforce parking regulations • Take lost/found property reports • Manage found bike inventory • Provide employment fingerprinting services • Perform traffic control • Assist at community events/parades • Transport large property items to station • Conduct vacation checks • Enforce nuisance ordinances • Assist disabled motorists 2019 Accomplishments: • Hired 5 CSA’s, retained 4 • Implemented the baton (with training) to the available tools to keep CSA’s safe from vicious animals • Provided more regularly scheduled coverage for parking enforcement and CSA staffing • Obtained new hybrid parking vehicle 2020 Goals/Plans: • Implement new/updated CSA manual • Increase types of calls for service CSA’s will be able to respond to • Increase training to better prepare CSA’s for future jobs in law enforcement Major Increases/Decreases in 2020 Budget Request: Outside Services (0236) – $1,000 increase due to the new 2019/2020 contract with the Animal Shelter. Gasoline & Oil (0310) – This line item has now been broken down between Parking and CSA Budgets; this line item shows a decrease of $3,600 -107- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Police Budget: K9 Program PROGRAM COMMENTS Program: Public Safety Submitted by: Aaron L. Olson K9 Program (2109-711) Goals/Responsibilities: The K9 program exists as an enhancement to the patrol effort. The K9 program provides a unique tool for locating contraband, recovering evidence, controlling subjects and finding subjects. The K9 program was expanded and we currently have two dogs. This allows us to continue with two working K9 teams, with the dogs having staggered retirement dates (estimated working life of a K9 is about 6 years). Activities: • Conduct drug searches during search warrant execution • Conduct drug sniffs on traffic stops • Conduct school searches • Assist in clearing buildings and conducting large searches • Participate in community events and public appearances • Train with other K9 teams several times per month 2019 Accomplishments: • Completed fundraising for next K-9 Team (Cedric’s replacement) • Next K9 handler selection process completed • Contracted with K9 vendor/trainer for next K9 Team to start training in spring 2020 • Conducted dozens of narcotics sniffs and several subject tracks for wanted individuals • Participated in several public demonstrations and presentations • Completed several major seizures of drugs 2020 Goals/Plans: • Complete training and bring new K9 team to the street • Send current team to S.K.I.D.D.S (SWAT & K9’s Interacting During Deployment School) • Send all teams to basic/advanced K9 first aid classes Major Increases/Decreases in 2020 Budget Request: No major changes -108- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE POLICE FIRING RANGE (2103-711) 0204 Conferences & Meetings 255 360 175 250 360 360 Contractual Services 255 360 175 250 360 360 0 0329 Targets & Ammunition 16,758 18,880 9,268 18,880 18,880 18,880 0333 All Other Supplies 246 500 0 500 500 500 0344 Small Equipment 951 750 891 900 750 750 Supplies & Materials 17,955 20,130 10,159 20,280 20,130 20,130 0 POLICE FIRING RANGE 18,210 20,490 10,334 20,530 20,490 20,490 0 POLICE SCHOOL LIAISON (2104-711) 0101 Salaries 151,159 158,070 80,330 155,990 162,080 162,080 0104 Overtime Wages 28,674 26,520 15,012 26,520 27,500 27,500 0110 Health Insurance 28,290 29,510 22,140 29,510 30,560 30,560 0111 Fringes 46,600 45,110 23,303 44,600 45,400 45,400 0115 Training 610 1,300 576 1,300 1,300 1,300 0117 Clothing Allowance 1,340 1,500 1,170 1,500 1,500 1,500 Personal Services 256,673 262,010 142,531 259,420 268,340 268,340 6,330 0207 Dues & Memberships 0 50 0 50 50 50 0213 Maint of Motor Vehicles 572 750 0 750 750 750 0215 Maint of Radio Equipment 0 500 435 500 1,000 1,000 0227 Cellular Telephone 1,147 1,250 735 1,250 1,250 1,250 0235 Outside Software Services 0 500 0 0 500 500 0255 IS Services / Internal 7,610 7,580 5,706 8,100 13,200 13,200 0293 Maint Of Motor Veh/Fleet 574 1,000 1,407 1,410 1,000 1,000 0294 Oil and Fluids/Fleet 0 220 84 220 220 220 Contractual Services 9,903 11,850 8,367 12,280 17,970 17,970 6,120 0310 Gasoline & Oil 298 440 429 440 470 470 Supplies & Materials 298 440 429 440 470 470 30 POLICE SCHOOL LIAISON 266,874 274,300 151,327 272,140 286,780 286,780 12,480 -109- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE SCHOOL CROSSING GUARDS (2105-711) 0103 Temporary Wages 53,121 64,400 34,547 64,000 64,000 64,000 0111 Fringes 2,516 2,520 1,352 2,510 2,200 2,200 0117 Clothing Allowance 1,557 2,440 1,228 2,440 2,440 2,440 Personal Services 57,194 69,360 37,127 68,950 68,640 68,640 (720) 0204 Conferences & Meetings 49 70 49 70 70 70 Contractual Services 49 70 49 70 70 70 0 0333 All Other Supplies 273 1,530 625 1,530 1,530 1,530 Supplies & Materials 273 1,530 625 1,530 1,530 1,530 0 SCHOOL CROSSING GUARDS 57,516 70,960 37,801 70,550 70,240 70,240 (720) ANIMAL CONTROL (2107-711) 0103 Temporary Wages 35,778 40,000 29,368 40,000 40,000 40,000 0104 Overtime Wages 85 0 39 40 0 0 0111 Fringes 1,703 1,560 1,147 1,560 1,370 1,370 0117 Clothing Allowance 1,649 2,060 561 2,060 2,060 2,060 Personal Services 39,215 43,620 31,115 43,660 43,430 43,430 (190) 0213 Maint of Motor Vehicles 328 100 1,635 1,640 300 300 0215 Maint of Radio Equipment 0 150 149 150 300 300 0227 Cellular Telephone 629 400 155 400 550 550 0236 Outside Services 14,928 16,000 12,051 16,000 17,000 17,000 0293 Maint Of Motor Veh/Fleet 1,983 2,000 3,770 3,770 2,500 2,500 0294 Oil and Fluids/Fleet 130 220 93 220 220 220 Contractual Services 17,998 18,870 17,853 22,180 20,870 20,870 2,000 0310 Gasoline & Oil 7,275 9,900 3,872 6,000 6,300 6,300 0333 All Other Supplies 210 300 14 300 300 300 0344 Small Equipment 75 150 108 150 150 150 Supplies & Materials 7,560 10,350 3,994 6,450 6,750 6,750 (3,600) COMMUN. SERV. OFFICERS/ ANIMAL CONTROL 64,773 72,840 52,962 72,290 71,050 71,050 (1,790) -110- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE K-9 PROJECT (2109-711) 0101 Salaries 4,096 6,000 4,385 6,000 6,000 6,000 0111 Fringes 972 1,370 1,001 1,370 1,350 1,350 0115 Training 3,715 1,400 1,153 1,400 2,000 2,000 Personal Services 8,783 8,770 6,539 8,770 9,350 9,350 580 0207 Dues & Memberships 100 140 0 140 150 150 0213 Maint of Motor Vehicles 218 500 42 250 500 500 0236 Outside Services 74 0 152 230 300 300 0238 Professional Services 1,345 1,000 959 1,200 1,200 1,200 0293 Maint Of Motor Veh/Fleet 37 720 0 720 1,000 1,000 0294 Oil and Fluids/Fleet 0 240 0 240 240 240 Contractual Services 1,774 2,600 1,153 2,780 3,390 3,390 790 0323 Dog Supplies 1,872 4,000 1,599 2,500 4,000 4,000 0333 All Other Supplies 1,780 500 130 500 500 500 Supplies & Materials 3,652 4,500 1,729 3,000 4,500 4,500 0 K-9 PROJECT 14,209 15,870 9,421 14,550 17,240 17,240 1,370 TOTAL POLICE DEPARTMENT 6,355,685 6,854,320 4,581,147 6,700,560 7,060,820 7,010,820 156,500 Percent Budget Change 2.28% -111- Neenah-Menasha Fire rescue (NMFR) is committed to providing a quality of public service that ensures the safety and well- being of our communities. We are committed to protecting lives and property to help provide an exceptional quality of life for our citizens. NMFR responds to over 2,400 emergency calls for service annually. NMFR provides our citizens fire suppression, emergency medical services, special operations, and water/ice rescue. NMFR spends numerous hours training to prepare its firefighters and provide skills needed to deal with the many hazardous conditions that occur when responding to emergencies. Fire prevention activities include conducting over 3,200 inspections annually, fire investigations, tank inspections and plan reviews. NMFR's award winning public education programs reach over 12,000 people a year through open houses, safety fairs, parades, station tours, school visits and formal programs. The City's of Neenah and Menasha share department costs based upon a four-factor formula. 2018 2019 2020 % 2020 % Actual Approved Requested Increase Proposed Increase Operating Budget $4,918,858 $5,047,520 $5,285,050 4.71% $5,154,590 2.12% No. of Employees (FTE) 40.50 40.48 40.32 -0.40% 40.32 -0.40% Increases (Decreases) to Expenditures Requested Joint Fire/Rescue (130,460) Mayor's Comments: City of Neenah 59.30% share of net total of $130,460 of expenditure reductions and revenue increases as directed by the Mayor's of both cities. Expenditure reductions include wages, fringes, overtime, training, utilities, public education and PPE. A revenue increase is also projected for additional investment earnings. Specific details of the changes can be found in the full Neenah- Menasha Joint Fire/Rescue line item budget. Operating Budget Information/Number of Employees Mayor's Recommended Budget Adjustments NEENAH-MENASHA FIRE RESCUE Department Head Kevin Kloehn Major Activities (City of Neenah Share Only) The estimated City of Neenah share of departmental costs for 2020 is 59.30%. -112- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn Mission Statement: Neenah-Menasha Fire Rescue consists of committed professionals whose mission is to provide the highest standard of service through fire suppression, prevention, education, emergency medical response, technical rescue and community interaction to preserve the quality of life and property for all of those within the Cities of Neenah and Menasha. Vision Statement: Our vision at Neenah-Menasha Fire Rescue is to have a positive, motivated, educated department. We strive to meet the community demands. We will accomplish this with an organized and defined structure. We encourage change, use resources to the full extent and work closely with outside agencies. Our department activities can be broken down into three major divisions: Operations, Training and Prevention Operations Neenah – Menasha Fire Rescue maintains and operates out of four fire stations strategically placed in Neenah and Menasha to ensure an excellent response time to all areas of the cities. Each station is staffed with full-time lifesaving crews that consist of 1 Fire Officer, 1 Driver and 1 – 2 Firefighters per fire truck. Additionally our department operates a full service water rescue service , special operations (technical rescue) service and a light/medium duty crash rescue service. Emergency response includes many different types of calls. Below is a summary of the incidents for the past five years. • Medical Responses continue to increase throughout Neenah and Menasha. As our medical response becomes increasingly important, our training level has also increased. • Mutual Aid Give n is when we assist another community with providing our apparatus and personnel. (Note: Auto-aid with Appleton was suspended in June of 2018) • Rescues are any call where we are requested to remove someone from harm. They include, but are not limited to water, ice, trench, high angle, confined space and crash rescue. • Unintentional Fire Alarms are typically received from residential facilities. They are alarms w here the alarm system functioned as designed but there was not a fire. • Fires outside include both natural and intentionally started fires. Recreational burning (fire pits) as well as grass and other outside fires. • Fires in Commercial Buildings are those calls where often an alarm system notifies us and there is actually a fire. Commercial property loss is much greater than residential property loss. • Fires in Residential Buildings include single family, multi-family and assisted living facilities. -113- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn In June of 2018 our auto aid with the Appleton Fire D epartment was suspended due to a change made by Outagamie County. We continue to work with Appleton FD as needed for structure fires via our Mutual Aid Agreements. We hope to have the needed technology completed between Winnebago and Outagamie County so we may resume automatic aid in the future. This agreement has proven beneficial for both cities. D/C Voss Training Training: By definition is “the action of teaching a person or animal a particular skill or type of behavior”. Fire and Rescue training is not practicing until you get it right, it is practicing until you can’t get it wrong. Since 2015, we have hired 12 new firefighters. Training “new” firefighters are only one portion of the department’s training needs. For every new entry level firefighter, there are “new” Drivers, Inspectors, Captains and Shift Commanders. This demand for training all levels of our department will always be critical for a well-run department. Looking towards the future of training in our department, the next 3-5 years we will replace 20 firefighters. To prepare for the future we have transitioned from “lesson plans” to Job Performance Requirements (JPR’s). JPR’s spell out how each “task” is to be completed. This affords our members to all be trained to our required level, on all 3 shifts at all 4 stations, in a consistent manner. To highlight some 2019 training that has been completed to date: One month recruit class, forcible entry, Rapid Intervention Team “RIT” firefighter rescue, swift water rescue, Rescue Task Force “RTF”, automotive extrication along with school bus extrication, mental health awareness and emergency medical service “EMS”. Many of these training evolutions have been with neighboring departments, either hosted by NMFR or Appleton FD, Fox Crossing FD, Town of Neenah FD, City of Menasha Police Department, City of Neenah Police Department and Gold Cross Ambulance Service. 0 1000 2000 3000 4000 5000 6000 7000 8000 9000 10000 2018 2017 2016 2015 2014 NMFR Training Hours Full Year Jan. - July In 2018, NMFR staff averaged 135 hours of training. We are currently on pace of 200+ hours of training per employee for 2019. -114- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn Training topics include, but are not limited to: • Structural Fire Attack • Wild Land Fire Attack • Pump Operations – Water Movement • High Rise – Aerial Operations • Shore & Boat Based Open Water Rescue • Shore & Boat Based Ice Rescue • Emergency Medical Training • SCUBA Dive Rescue – Open Water & Ice • Active Shooter • Vehicle extrication training • Technical Rescue – Trench, Building Collapse, High Angle • Mental Health – EAP, PTSD & Suicide Awareness In the Training Division, there is a tremendous amount to do. I am very fortunate to have so many subject matter experts (SME) on the department. These SME’s are great assets to our department, I am able to schedule training to be given to the rest of the department by these individuals. As stated above, “training is not practicing until you get it right, it is practicing until you can’t get it wrong”. We are on pace to have near 18,000 hours of training in 2019. That sounds like an unimaginable amount of training, but when lives are at stake, our citizens and firefighters deserve to be trained to the highest level possible. A/C Peglow Fire Prevention, Fire Investigations and Public Education Neenah-Menasha Fire R escue is very proud of our Fire Prevention Bureau, which includes all aspects of fire prevention, fire investigations and public education. Fire prevention is not simply conducting fire inspections . It also includes detailed review of all new construction, remodeling of existing structures, refurbishing older facilities, as well as changes to any and all fire detection and suppression systems in all commercial properties and multi -family residential facilities. Over the past several years, both Neenah and Menasha have had several significant construction projects throughout the two communities. We have worked very closely with property owners, architects, engineers, developers and building officials to ensure that all projects are completed with fire and li fe safety as our number one priority. Each year NMFR conducts in excess of 3 ,000 inspections to assist property and business owners with identifying potential fire and life safety concerns. NMFR is required, by Wisconsin State Statute, to perform fire inspections for all commercial businesses and multi -family (3 family or more) residential structures, within our jurisdiction, two times annually (with few exceptions). This is also a requirement to receive the 2% dues funding from the State of Wisconsin. In 2019, the City of Neenah’s 2% dues was $84,975.48, and the City of Menasha’s was $45,958.92. The Fire Prevention Bureau also oversees all fire investigations. Wisconsin State Statute 165.55 requires that every fire shall be investigated for cause, origin and circumstances. NMFR conducts investigations of every fire that occurs within our jurisdiction. These investigations are conducted by the Shift Inspector/Investigator and/or the Assistant Chief/Fire Marshal depending on the size and complexity of the inc ident. Some of the smaller fires are investigated by the Company Officer themselves. If it is determined or suspected that a fire is incendiary or criminal in nature, law enforcement is contacted and a joint investigation is conducted. The size and complex ity of the fire may require that NMFR request assistance from the Wisconsin Department of Criminal Investigations (DCI) to assist with in-depth evidence collection and sampling to be sent to the state crime lab for analysis. We also continue to be very pr o-active in our fire prevention/public safety educational programs , as well as , the juvenile fire setter intervention programs. Our Public Education Team, along with line personnel, provide public education programs and fire/life safety presentations and i nformation to more than 10,000 children and adults annually. We continue to conduct fire safety programs at each and every public and private elementary school in the Neenah and Menasha Schools Districts during fire prevention month in October. NMFR has installed in excess of 391 smoke detectors in single- family residential homes throughout the cities of Neenah and Menasha at no cost to the residents or NMFR, as all of the smoke detectors have been donated to NMFR’s smoke detector program. We provide educational presentations and information for elderly residential and health care facilities. We meet with and provide information for industrial, commercial and residential facilities, to assist them with creating and maintaining proper fire and life safety em ergency action plans. Public education and fire prevention are both difficult to gain a true perspective of the quantifiable numbers of fires prevented and/or lives saved due to the information shared and lessons learned during the presentations. However, we are very confident that maintaining the outstanding level of service that we provide, certainly makes a huge difference and is without a doubt saving lives and property within the communities of Neenah and Menasha. A/C Green -115- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn 2019 Accomplishments: • Meet the department’s growing need for training all personnel. • Had multiple training events with different agencies (Neenah Police, Menasha Police, Gold Cross Ambulance, Appleton Fire Department, Town of Neenah Fire Department and Fox Crossing Fire Department). • Improved our training records management. • Continued to improve on communication with City Officials. • Continued to improve on communication with all NMFR staff. • Continued to explore opportunities with neighboring communities. • Continued to improve working relationship with all City Departments. • Updated our Strategic Plan. • Goal setting with Shift Commanders and Administration Staff. • Participated in two Coffee with a Cop and Firefighter community events. • Took old SCBA Equipment out of service and sold old equipment. • Put new Engine 36 into service and sold the old engine. • Reviewed and updated all Standard Operating Guidelines and Policies. • Peer Support Team established for our department. • Participated in several community events such as Rock the Block, Corny Walk, Community Fest, Neenah High School Career Day, Fox Cities Expo Career Fair, NPD’s Family Fun Night, etc. • Updated Neenah and Menasha Municipal Fire Codes. • Joint Arson Investigation Training with Fox Crossing Fire Department. • Developed and implemented a fitness & safety program with Shattuck Middle School students. • Conducted a department-wide survey. • Successfully completed the International Organization for Standardization (ISO) audit. • Successfully completed the State of Wisconsin 2% Dues Audit. -116- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn 2019/2020 Goals: • Meet the department’s growing need for training all personnel. • To have at least 6 training events with multi agencies involved (Neenah Police, Menasha Police, Gold Cross Ambulance, Appleton Fire Department, Town of Neenah Fire Department and Fox Crossing Fire Department). • Improve our training records. • Complete the Fire Officer training/promotional process book. • Complete the Shift Inspector training/promotional process book. • Complete the 2nd Fire Officer’s Academy as part of our succession planning. Major Increases/Decreases in 2020 Operating Budget Request: Listed below are major increases/decreases $1,500 and over. Increases/decreases less than $1,500 are not listed below. Salaries (0101): Increase of $161,820 per the City of Neenah Finance Department. Overtime (0104): Increase of $30,000. Funds are used for emergency calls, training for staff, staffing for community events and to maintain staffing levels. In 2020, there is a possibility of 3 retirements and we will need to backfill these positions until new firefighters are trained and can begin their line staff positions. FLSA Overtime Wages (0106): Increase of $3,000 per the City of Neenah Finance Department. Health Insurance (0110): Increase of $8,990 per the City of Neenah Finance Department. Fringes (0111): Increase of $36,610 per the City of Neenah Finance Department. Schools/Seminars/Training (0115): Increase of $11,000. In the next three years, one- third of our department will retire and their knowledge will leave with them. Funds are used for employee development, leadership development and maintaining required certifications. Succession planning is in place to make sure the experience and knowledge is passed down to the new leadership. Clothing Allowance (0117): Increase of $ 2,000. Funds are us ed for clothing allowance as outlined in Local 275’s Labor Agreement, name tags, badges and brass for new hire and promotions. There could be up to three retirements in 2020. License Renewal (0118): Increase of $11,900. Monies are used for required recertification of First Responder certification. This is a bi-annual renewal. Maintenance of Motor Vehicles (0213): Increase of $10,000. Funds are used for preventative maintenance and repairs of all apparatus, staff vehicles, Boat 35, UTV, etc. Increase is also based on actual usage spent over the last few years. Maintenance of Joint Buildings (0214): Increase of $1,500. Funds are used for small repairs at all four stations. Funds are also used for repair/replace station maintenance equipment such as lawnmowers, snow blowers, sidewalk salt, etc. for all four stations. Professional Services (0238): Increase of $13,000. Funds are used for required annual physicals and testing for staff members (65) who are required to wear a respirator for their position. Chest x-rays are performed every 5 years and are due in 2020. EKG’s are performed bi-annually and are due in 2020. Auto/Physical Damage Ins. (0247): Increase of $5,000 per the City of Neenah Finance Department. Neenah City I/S Services (0255): Increase of $7,510 per the City of Neenah IS Department. Neenah City H/R Services (0257): Increase of $5,100 per the City of Neenah Finance Department. -117- Public Relation Services (0262): Increase of $1,500. Additional funds are needed due to the increased request to maintain our free smoke alarm program, increased requests for public education events in both Cities and maintain our public education programs in the elementary schools and to continue to achieve our goal, set by both Mayors, to be more visible in the public. Additional monies are needed to meet these goals. Gas & Oil (0310): Increase of $3,870. 5% increase per the City of Neenah Finance Department. However, additional funds are needed to purchase bulk oil and fluids as it is cheaper for us to purchase fluids this way for preventative maintenance for all of our vehicles. Small Equipment (0344): Increase of $2,000. Additional funds are needed to purchase new equipment for EMS training along with a new treadmill. Per Local 275’s Labor Agreement new exercise equipment purchases are split 50/50 between Local 275 and NMFR. We have staff that can provide the training in-house which saves money as we do not need to hire an outside instructor. Personal Protective Equipment (0348): Increase of $10,000. In 2020, all turn-out boots have reached their end of life cycle and need to be replaced. In addition, funds are used for scheduled replacement/repairs of all turn-out gear, helmets, gloves, and shields along with purchasing gear for new employees. In 2020, there are up to three staff members who may retire. Personal Protective Equipment (2314-0348): Increase of $2,690 in our Special Operations PPE budget. Funds are needed to replace equipment that has reached its end of life cycle. CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn -118- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Fire Department Operations SUPPLEMENTARY DETAIL WORKSHEET FOR CAPITAL OUTLAY Program: Public Safety Submitted by: Kevin Kloehn Object Code No. Description and Justification Detail Amounts Within Object Total of Object Code 8108 8113 8114 8115 8133 8149 CAPITAL OUTLAY Office Furniture & Equipment To replace old office/living furniture as necessary for the four stations. This remains the same as the 2020 budget. Total projected cost $2,500. Communication Equipment Funds are used monthly for the cost of the air cards for the MDC ’s and purchase of radio headsets used in all vehicles . Increase of $900. Total projected cost is $3,900. Computer Software Outlay Costs associated with the purchase of anticipated new and/or additional software licenses needed. Total project cost is $1 ,000. Computer Hardware Outlay To replace computers in 2020 upon failure or based on Neenah IS’s recommendation and to fund the sequel server change over for Firehouse Records Management System. This project pushed back to 2020. Total projected cost $9,520. All Other Equipment These funds are used to replace major equipment relating such as nozzles, adaptors, hose, ladders, large equipment . T his includes water rescue and in-house EMS training . Total projected cost $22,000. Household Purchases This is requested by the Joint Finance & Personnel Committee to budget purchases and repairs that are need ed in the future for various household items (refrigerators, stoves, chairs, washer, dryers, etc.) for all four fire stations. Increase is needed due to increased cost of replacing items. Total projected cost is $9,000. $2,500 $3,900 $1,000 $9,520 $22,000 $9,000 $2,500 $3,900 $1,000 $9,520 $22,000 $9,000 -119- CITY OF NEENAH 2020 OPERATING BUDGET REQUEST Department/Office: Neenah-Menasha Fire Rescue Budget: Regional Special Operations Team PROGRAM COMMENTS Program: Public Safety Submitted by: Kevin Kloehn Neenah-Menasha Fire Rescue Special Operations Team: NMFR has been involved for many years in a joint collaboration with the Green Bay, Appleton and Oshkosh Fire Departments to provide Special Operations/Technical Rescue capabilities for our communities. NMFR has gained valuable training, as well as approx imately $200,000 worth of vehicles and equipment. These funds have been provided by the State of Wisconsin through the Department of Homeland Security. In 2011, the State of Wisconsin reviewed the Special Operations program and moved forward with one statewide team versus four regional teams. Working under a signed contract with the State of Wisconsin, NMFR personnel continue involvement with the State of Wisconsin/Wisconsin Emergency Management Rescue Team (Wisconsin Task Force 1). Their participation increases their level of knowledge, skills, and abilities, enabling them to bring those skills and provide this service at the local level . NMFR’s involvement has continued. A 2- year contract was signed wit h the State of Wisconsin in 2016. The department now has six (6) members still participating with the WI-TF1. Major Increases (Decreases) in 2020 Budget Request: Personal Protective Equipment (0348): Increase of $2,690. -120- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE FIRE DEPARTMENT FIRE OPERATIONS (2301-712) 0101 Salaries 3,112,200 3,212,170 0 3,211,680 3,295,700 3,276,430 0104 Overtime Wages 53,940 77,410 0 95,250 94,880 74,720 0105 Reimbursement / Overtime 0 0 0 (2,400) 0 0 0106 FLSA Overtime Wages 30,750 27,980 0 29,770 29,650 29,650 0110 Health Insurance 497,400 521,560 0 526,830 524,870 524,870 0111 Fringes 789,850 776,280 0 780,770 794,990 726,510 0115 Schools/Seminars/Training 6,150 9,520 0 9,740 16,010 12,450 0116 Test/Certification for Eq 2,330 5,950 0 5,660 5,930 5,930 0117 Clothing Allowance 19,750 19,050 0 19,050 20,160 20,160 0118 License Renewal 3,410 60 0 590 7,120 1,780 0128 Empl Recognition Awards 390 360 0 360 920 920 Personal Services 4,516,170 4,650,340 0 4,677,300 4,790,230 4,673,420 23,080 0202 Outside Printing 370 520 0 520 550 550 0203 Postage 150 390 0 390 420 420 0204 Conferences & Meetings 360 1,190 0 1,070 1,220 1,220 0206 Advertising & Publication 100 120 0 120 120 120 0207 Dues & Memberships 620 610 0 700 740 740 0209 Maintenance of PPE/SCBA 2,010 1,890 0 1,890 1,900 1,900 0210 Maint of Computer Hardwre 0 300 0 710 300 300 0211 Maint of Other Equipment 1,240 2,140 0 1,550 2,200 2,200 0213 Maint of Motor Vehicles 25,800 20,840 0 26,790 26,690 26,690 0214 Maint of Buildings 1,450 3,570 0 3,570 4,450 4,030 0215 Maint of Radio Equipment 3,880 3,870 0 3,570 3,970 3,970 0216 Maint of Operating Equip 1,260 1,850 0 1,550 1,900 1,900 0218 Maint of Software 8,550 7,140 0 7,140 7,630 7,630 0221 Telephone 5,230 5,360 0 5,360 5,340 5,340 0222 Electricity 29,430 29,380 0 29,380 29,860 29,860 0223 Natural Gas 11,450 14,910 0 14,910 15,150 13,670 0224 Water & Sewer 6,470 7,240 0 7,240 7,570 7,570 0226 Storm Water 1,820 1,850 0 1,850 1,840 1,840 0227 Cellular Telephone 2,700 2,710 0 2,710 3,500 3,500 0232 Auditing Services 1,070 1,110 0 1,160 1,220 1,220 0236 Outside Services 7,540 7,750 0 7,750 7,720 7,720 0237 Pest Control 260 360 0 240 360 360 0238 Professional Services 12,860 13,100 0 13,100 20,760 20,760 0241 Tree Planting & Landscape 690 710 0 710 710 410 0242 Permits 0 20 0 0 0 0 0246 Liability Insurance 19,420 20,840 0 20,310 20,760 20,760 0247 Auto/Physical Damage Ins 8,320 8,930 0 10,970 11,860 8,890 0250 Maint of Training Tower 560 950 0 600 980 980 0252 Rental of Equipment 190 190 0 190 230 230 0254 Printer / Copies 1,780 1,930 0 1,290 1,920 1,920 0255 Neenah City I/S Services 83,910 76,510 0 79,770 89,960 89,960 0256 Neenah City Finance Ser. 14,180 14,530 0 14,530 14,880 14,880 0257 Neenah City H/R Services 27,990 30,660 0 30,660 33,560 33,560 0262 Public Relations/Services 3,330 4,460 0 4,760 5,340 4,750 0280 Neenah-Menasha FireRescue 0 0 3,773,138 0 0 0 0293 Maint of Motor Veh/Fleet 0 60 0 0 60 60 0294 Oil and Fluids/Fleet 0 60 0 0 60 60 0296 Maint of Equipment/Fleet 0 60 0 0 60 60 Contractual Services 284,990 288,110 3,773,138 297,060 325,790 320,030 31,920 -121- CITY OF NEENAH OPERATING BUDGET FOR FISCAL YEAR 2020 ACCOUNT 2018 2019 2019 YTD 2019 2020 DEPT 2020 BUDGET # ACCOUNT DESCRIPTION ACTUAL BUDGET (9 MONTHS) ESTIMATE REQUEST PROPOSED CHANGE FIRE OPERATIONS (2301-712) cont. 0301 Office Supplies 1,240 1,230 0 1,230 1,260 1,260 0306 Cleaning/Janitor Supplies 7,170 8,330 0 8,330 8,900 8,900 0308 Books and Periodicals 10 300 0 0 300 300 0310 Ga