Village Board — Agenda Packet

February 10, 2026 Village of Jackson - Village Board Meeting Agenda VILLAGE OF JACKSON VILLAGE BOARD MEETING AGENDA Tuesday, February 10, 2026 at 7:30 PM (Or immediately following Budget and Finance Committee meeting) Jackson Municipal Complex Village Board Room N168W19851 Main Street Jackson, WI 53037 1. Call to Order and Roll Call 2. Pledge of Allegiance 3. Presentations a. 2026 Preliminary Financing Plan - Ehlers Financial Advisors 4. Village Citizen Comment on an Agenda Item (Please sign-in with the Clerk prior to speaking. Please note this is the Village Board's monthly business meeting, not a public hearing. People wishing to speak on an item on the agenda should present their comments under this agenda item. Each commenter will be limited to a total of 2 minutes.) 5. Consent Agenda a. Approval of Minutes for the Village Board Meeting of January 13, 2026 b. Consideration and Approval of Meeting Date Change - August 2026 c. Resolution #26-02 Authorizing the Continued Conversation of the Creation of a Washington County Countywide Emergency Medical Services (EMS) System d. Resolution #26-03 Approving Additional Election Officials for the 2026-2027 Election Cycle e. Resolution #26-04 Honoring Tyler Mentzel for Achieving Certification as a Park and Recreation Professional f. Resolution #26-05 Honoring Jacob Caltagerone for Achieving Certification as a Park and Recreation Professional g. Resolution #26-06 A Resolution Opposing Wisconsin Assembly Bill 885 6. Approval of Licenses a. Transfer of Manufactured Home Park License - N168W21700 Main Street - Green Valley MHC LLC 7. Budget and Finance Committee a. Change Order #2 - Final - 2025 Oaks of Jackson Surface Course - Spruce Street and Ridgeway Drive - Stark Pavement Corporation for an increase in the amount of $24,493.60 b. Pay Request #1 - 2025 Oaks of Jackson Surface Course - Spruce Street and Ridgeway Drive - Stark Pavement Corporation in the amount of $207,838.41 c. Pay Request #1 - 2025 Dog Park at Cedar Creek Park - Lowe Underground, Inc. in the amount of $90,134.29 Page 1 of 66 February 10, 2026 Village of Jackson - Village Board Meeting Agenda d. Review of 2022 Stormwater Pond Compliance Report and Invoicing — Request for Refund of Special Assessments e. Review of Bids - Wastewater Treatment Plant Fill Removal Project f. Review of Bids – Purchase of Brush Chipper g. Resolution #26-01 Accepting Funds from the Washington County Roadway Shared Services Grant Program 8. Personnel Committee a. Discussion and Possible Action – Operations Manager Reclassification and Operations Manager Internship Proposal 9. West Bend School District 10. Washington County Board Report 11. Greater Jackson Business Alliance 12. Mid-Moraine Municipal Association Report 13. Closed Session Pursuant to Wis. Stats. §19.85(1)(e) “deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session” and §19.85(1)(f) "Considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations. The closed session is for the following purposes: 1. To Discuss the Oaks of Jackson Development Agreement 2. To Discuss TID 6 Development Agreement 3. To Discuss a Personnel Matter 4. To Discuss Village Square Development 14. Reconvene in Open Session with Possible Action Related to the Subject of the Preceding Closed Session 15. Adjourn Persons with disabilities requiring special accommodations for attendance at the meeting should contact the Administration Department at the Jackson Municipal Complex at least one (1) business day prior to the meeting. It is possible that members of the Village Board may attend the above meeting. No action will be taken by any governmental body at this meeting other than the governmental body specifically referred to in this meeting notice. This notice is given so that members of the Village Board may attend the meeting without violating the open meeting law. Page 2 of 66 Village of Jackson, WI 2026 Preliminary Financing Plan February 10, 2026 Village Board Page 3 of 66 2 • G.O. Notes: $3,325,449 • Revenue Bonds: $3,369,645 • Grants/Aids/Cash: $1,547,000 *See full CIP table attached at the end of the presentation 2026 G.O. Notes & Revenue Bonds Sources of Funding G.O. Debt 3,325,449 3,325,449 Cap. Projects 3,208,154 3,208,154 TID 7 117,295 117,295 Revenue Debt 3,369,645 3,369,645 Water 1,177,045 1,177,045 Sewer 2,192,600 2,192,600 Grants/Aids 112,000 112,000 Fire/EMS 112,000 112,000 Special Assessment/Impact Fees 100,000 100,000 Cap. Projects 100,000 100,000 Cash 1,547,000 1,547,000 Water 170,000 170,000 Sewer 991,000 991,000 Cap. Projects 364,000 364,000 Fire/EMS 22,000 22,000 Total 8,454,095 8,454,095 Page 4 of 66 3 2026 G.O. Notes & Revenue Bonds Sizing 2026 2026 G.O. Notes Levy Portion TID #7 Portion Revenue Bonds Water Portion Sewer Portion CIP Projects1 Water - 1,177,045 1,177,045 Sewer - 2,192,600 2,192,600 Cap. Projects 3,208,154 3,208,154 - Fire/EMS - - TID 7 117,295 117,295 - Subtotal Project Costs 3,325,449 3,208,154 117,295 3,369,645 1,177,045 2,192,600 CIP Projects1 3,325,449 3,208,154 117,295 3,369,645 1,177,045 2,192,600 Debt Service Reserve DSR Funds On Hand 0 0 0 (535,012) (187,002) (348,011) New DSR Requirement 0 0 0 729,293 254,908 474,385 Reserve Fund Requirement 0 0 0 194,281 67,906 126,374 Estimated Issuance Expenses 129,325 124,801 4,524 164,563 57,519 107,043 Municipal Advisor (Ehlers) 28,600 27,599 1,001 49,400 17,267 32,133 Bond Counsel 25,000 24,125 875 30,000 10,486 19,514 Disclosure Counsel 17,500 16,888 612 21,000 7,340 13,660 Rating Fee 14,500 13,993 507 17,000 5,942 11,058 Maximum Underwriter's Discount 12.50 42,875 41,375 1,500 12.50 46,313 16,188 30,125 Paying Agent 850 820 30 850 297 553 Subtotal Issuance Expenses 129,325 124,801 4,524 164,563 57,519 107,043 TOTAL TO BE FINANCED 3,454,774 3,332,955 121,819 3,728,488 1,302,471 2,426,018 Estimated Interest Earnings 3.00% (24,941) (24,061) (880) 3.00% (25,272) (8,828) (16,445) Assumed spend down (months) 3.00 3.00 Rounding 167 1,106 (940) 1,784 1,357 427 NET SIZE 3,430,000 3,310,000 120,000 3,705,000 1,295,000 2,410,000 Page 5 of 66 4 2026 G.O. Notes Tax Impact 2026 G.O. Notes Net Debt Change Annual Taxes 3,430,000 Total Levy Change Total Tax Annual Taxes Annual Taxes Year Service From Prior Tax Rate $365,000 Dated: 5/1/2026 Less: Less: Net Debt from Prior Rate for $365,000 Difference Year Ending Levy Year Levy Per $1,000 Home Total Prin. & Int. CP Fund TID 7 Service Levy Year Debt Home From Existing Ending 2026 1,754,766 $1.28 $467.31 0 0 1,754,766 $1.28 $467 $0 2026 2027 1,755,364 599 $1.24 $452.95 256,490 (136,437) (16,243) 1,859,175 104,409 $1.31 $480 $12 $27 2027 2028 1,693,508 (61,857) $1.16 $423.43 182,870 (206,450) (13,798) 1,656,130 (203,045) $1.13 $414 ($66) ($9) 2028 2029 1,627,683 (65,825) $1.08 $394.34 181,610 (54,124) (13,483) 1,741,686 85,556 $1.16 $422 $8 $28 2029 2030 1,401,233 (226,450) $0.90 $328.94 254,111 0 (13,163) 1,642,181 (99,504) $1.06 $385 ($36) $57 2030 2031 1,420,240 19,008 $0.86 $315.30 230,651 (12,833) 1,638,059 (4,122) $1.00 $364 ($22) $48 2031 2032 1,417,422 (2,818) $0.84 $304.91 227,398 (12,490) 1,632,330 (5,729) $0.96 $351 ($13) $46 2032 2033 1,403,425 (13,997) $0.80 $292.53 224,025 (12,135) 1,615,315 (17,015) $0.92 $337 ($14) $44 2033 2034 1,378,521 (24,904) $0.76 $278.42 225,440 (11,768) 1,592,193 (23,122) $0.88 $322 ($15) $43 2034 2035 1,366,505 (12,016) $0.73 $267.42 221,690 (11,393) 1,576,802 (15,391) $0.85 $309 ($13) $41 2035 2036 1,355,296 (11,208) $0.70 $256.03 217,940 (11,018) 1,562,219 (14,583) $0.81 $295 ($13) $39 2036 2037 1,349,514 (5,783) $0.67 $244.60 213,990 (10,623) 1,552,881 (9,338) $0.77 $281 ($14) $37 2037 2038 1,332,800 (16,714) $0.64 $234.07 209,840 (10,208) 1,532,433 (20,449) $0.74 $269 ($12) $35 2038 2039 1,304,999 (27,802) $0.61 $222.08 195,898 0 1,500,896 (31,537) $0.70 $255 ($14) $33 2039 2040 1,096,000 (208,999) $0.49 $177.99 289,945 0 1,385,945 (114,951) $0.62 $225 ($30) $47 2040 2041 813,156 (282,844) $0.35 $127.95 511,723 0 1,324,879 (61,066) $0.57 $208 ($17) $81 2041 2042 794,538 (18,619) $0.33 $121.14 493,023 0 1,287,560 (37,319) $0.54 $196 ($12) $75 2042 2043 770,613 (23,925) $0.31 $113.85 473,898 0 1,244,510 (43,050) $0.50 $184 ($12) $70 2043 2044 702,138 (68,475) $0.28 $100.51 454,773 0 1,156,910 (87,600) $0.45 $166 ($18) $65 2044 2045 262,438 (439,700) $0.10 $36.40 440,105 0 702,543 (454,368) $0.27 $97 ($68) $61 2045 2046 0 (262,438) $0.00 $0.00 0 0 0 (702,543) $0.00 $0 ($97) $0 2046 Total 25,000,156 5,505,418 (397,011) (149,150) $867.97 Total Total Cost of new DS to sample taxpayer Proposed DebtExisting Debt Abatements Debt Service Levy Taxes Tax Levy Change from Prior Year Page 6 of 66 5 Tax Impact Full FMP CIP Total Levy Change Total Tax Annual Taxes Annual Taxes Year Net Debt from Prior Rate for $365,000 Difference Year Ending Service Levy Year Debt Home From Existing Ending 2026 1,754,766 $1.28 $467 $0 2026 2027 1,859,175 104,409 $1.31 $480 $12 $27 2027 2028 1,967,754 108,579 $1.35 $492 $12 $69 2028 2029 2,051,640 83,886 $1.36 $497 $5 $103 2029 2030 2,068,855 17,216 $1.33 $486 ($11) $157 2030 2031 2,098,579 29,724 $1.28 $466 ($20) $151 2031 2032 2,128,101 29,522 $1.25 $458 ($8) $153 2032 2033 2,154,604 26,503 $1.23 $449 ($9) $157 2033 2034 2,188,736 34,132 $1.21 $442 ($7) $164 2034 2035 2,155,695 (33,041) $1.16 $422 ($20) $154 2035 2036 2,132,805 (22,890) $1.10 $403 ($19) $147 2036 2037 2,114,915 (17,890) $1.05 $383 ($20) $139 2037 2038 2,085,574 (29,341) $1.00 $366 ($17) $132 2038 2039 2,044,955 (40,619) $0.95 $348 ($18) $126 2039 2040 1,969,589 (75,366) $0.88 $320 ($28) $142 2040 2041 1,901,674 (67,915) $0.82 $299 ($21) $171 2041 2042 1,861,905 (39,769) $0.78 $284 ($15) $163 2042 2043 1,805,905 (56,000) $0.73 $267 ($17) $153 2043 2044 1,729,606 (76,299) $0.68 $248 ($19) $147 2044 2045 1,655,841 (73,765) $0.63 $230 ($18) $193 2045 2046 1,508,599 (147,243) $0.56 $203 ($27) $203 2046 2047 1,350,451 (158,148) $0.48 $176 ($27) $176 2047 2048 1,145,503 (204,949) $0.40 $145 ($31) $145 2048 2049 940,605 (204,898) $0.32 $115 ($30) $115 2049 2050 0 (940,605) $0.00 $0 ($115) $0 2050 Total $3,284.05 Total Total Cost of new DS to sample taxpayer Proposed Debt Debt Service Levy Taxes Tax Levy Change from Prior Year Page 7 of 66 6 Debt Coverage – All In Water & Sewer Year Existing Debt Proposed Debt Total Debt Coverage D.S. Capacity Existing Debt Proposed Debt Total Debt Coverage D.S. Capacity Existing Debt Proposed Debt Total Debt Coverage D.S. Capacity Year $605,211 @ 1.6x 953,478.32 @ 1.6x $1,558,689 @ 1.6x 2025 Net Revenues 2025 Net Revenues 2025 Net Revenues 2026 219,844 0 219,844 2.75 158,413 731,364 0 731,364 1.30 (135,440) 951,208 0 951,208 1.64 22,973 2026 2027 226,138 132,025 358,163 1.69 20,094 733,593 161,654 895,247 1.07 (299,324) 959,731 293,680 1,253,410 1.24 (279,229) 2027 2028 219,888 102,584 322,471 1.88 55,786 723,277 147,050 870,326 1.10 (274,403) 943,164 249,633 1,192,797 1.31 (218,617) 2028 2029 213,638 100,784 314,421 1.92 63,836 703,209 165,250 868,459 1.10 (272,535) 916,847 266,033 1,182,880 1.32 (208,699) 2029 2030 207,388 98,979 306,366 1.98 71,891 693,390 163,084 856,473 1.11 (260,549) 900,777 262,062 1,162,839 1.34 (188,659) 2030 2031 201,138 102,056 303,194 2.00 75,063 683,569 165,795 849,364 1.12 (253,440) 884,706 267,851 1,152,557 1.35 (178,377) 2031 2032 194,888 99,988 294,876 2.05 83,381 683,496 173,160 856,656 1.11 (260,732) 878,384 273,148 1,151,532 1.35 (177,351) 2032 2033 193,963 102,768 296,730 2.04 81,527 678,897 175,168 854,064 1.12 (258,141) 872,859 277,935 1,150,794 1.35 (176,614) 2033 2034 188,363 105,298 293,660 2.06 84,597 670,021 176,908 846,929 1.13 (251,005) 858,384 282,205 1,140,589 1.37 (166,408) 2034 2035 182,963 107,545 290,508 2.08 87,749 661,343 178,340 839,683 1.14 (243,759) 844,306 285,885 1,130,191 1.38 (156,010) 2035 2036 177,763 109,461 287,224 2.11 91,033 652,864 179,406 832,270 1.15 (236,346) 830,626 288,868 1,119,494 1.39 (145,313) 2036 2037 172,563 106,199 278,761 2.17 99,496 644,382 180,165 824,547 1.16 (228,623) 816,945 286,364 1,103,309 1.41 (129,128) 2037 2038 172,263 102,899 275,161 2.20 103,096 640,799 180,654 821,453 1.16 (225,529) 813,062 283,553 1,096,614 1.42 (122,433) 2038 2039 166,863 99,561 266,424 2.27 111,833 632,114 180,870 812,984 1.17 (217,060) 798,976 280,431 1,079,408 1.44 (105,227) 2039 2040 166,300 96,186 262,486 2.31 115,771 628,264 175,920 804,184 1.19 (208,260) 794,564 272,106 1,066,670 1.46 (92,490) 2040 2041 165,469 97,660 263,129 2.30 115,128 624,144 175,801 799,945 1.19 (204,021) 789,613 273,461 1,063,074 1.47 (88,893) 2041 2042 159,531 93,980 253,511 2.39 124,746 614,915 175,395 790,310 1.21 (194,386) 774,446 269,375 1,043,821 1.49 (69,641) 2042 2043 153,594 90,260 243,854 2.48 134,403 605,684 179,583 785,267 1.21 (189,343) 759,278 269,843 1,029,120 1.51 (54,940) 2043 2044 64,275 86,480 150,755 4.01 227,502 434,670 349,120 783,790 1.22 (187,866) 498,945 435,600 934,545 1.67 39,636 2044 2045 66,463 97,280 163,743 3.70 214,514 66,463 675,840 742,303 1.28 (146,379) 132,925 773,120 906,045 1.72 68,136 2045 2046 0 0 0 N/A 378,257 0 0 0 N/A 595,924 0 0 0 N/A 974,181 2046 Total 3,513,288 1,931,991 5,445,279 12,506,459 3,959,161 16,465,619 16,019,746 5,891,152 21,910,898 Total Notes: 1) Water has implemented a 24% adjustment, effective 4/1/2026, which is projected to add $370k of additional revenues. 2) Sewer completed a 1/1/2026 18% adjustment which is projected to add $374k of additional revenues. Water Debt Service1 Sewer Debt Service2 Water & Sewer Debt Service Page 8 of 66 Projected Existing Year Equalized Principal Year Ending Value (TID IN) 1 Debt Limit Outstanding % of Limit % of Limit Residual % of Limit Residual Ending 2025 1,431,604,400 71,580,220 26,484,893 37% $26,484,893 37% $45,095,327 62% $16,463,239 2025 2026 1,474,500,560 73,725,028 24,973,713 34% $28,403,713 39% $45,321,315 64% $15,831,303 2026 2027 1,518,682,048 75,934,102 23,288,171 31% $32,238,171 42% $43,695,932 71% $13,322,291 2027 2028 1,564,187,377 78,209,369 21,610,000 28% $33,545,000 43% $44,664,369 71% $13,380,621 2028 2029 1,611,056,214 80,552,811 20,065,000 25% $31,820,000 40% $48,732,811 66% $16,511,686 2029 2030 1,698,742,514 84,937,126 18,695,000 22% $30,060,000 35% $54,877,126 59% $20,902,275 2030 2031 1,749,643,120 87,482,156 17,260,000 20% $28,250,000 32% $59,232,156 54% $24,239,294 2031 2032 1,802,068,896 90,103,445 15,780,000 18% $26,360,000 29% $63,743,445 49% $27,702,067 2032 2033 1,860,251,561 93,012,578 14,270,000 15% $24,425,000 26% $68,587,578 44% $31,382,547 2033 2034 1,921,909,040 96,095,452 12,755,000 13% $22,470,000 23% $73,625,452 39% $35,187,271 2034 2035 1,992,695,939 99,634,797 11,210,000 11% $20,475,000 21% $79,159,797 34% $39,305,878 2035 2036 2,061,255,856 103,062,793 9,640,000 9% $18,445,000 18% $84,617,793 30% $43,392,676 2036 2037 2,129,511,089 106,475,554 8,040,000 8% $16,370,000 15% $90,105,554 26% $47,515,333 2037 2038 2,200,003,103 110,000,155 6,385,000 6% $14,220,000 13% $95,780,155 22% $51,780,093 2038 2039 2,296,747,374 114,837,369 4,725,000 4% $12,065,000 11% $102,772,369 18% $56,837,421 2039 2040 2,372,736,616 118,636,831 3,635,000 3% $10,340,000 9% $108,296,831 15% $60,842,098 2040 2041 2,451,214,381 122,560,719 2,825,000 2% $8,835,000 7% $113,725,719 12% $64,701,431 2041 2042 2,532,261,480 126,613,074 2,005,000 2% $7,315,000 6% $119,298,074 10% $68,652,844 2042 2043 2,615,961,329 130,798,066 1,180,000 1% $5,735,000 4% $125,063,066 7% $72,743,840 2043 2044 2,702,400,033 135,120,002 385,000 0% $4,155,000 3% $130,965,002 5% $76,917,001 2044 2045 2,791,666,472 139,583,324 0 0% $2,580,000 2% $137,003,324 3% $81,169,994 2045 2046 2,883,852,391 144,192,620 0% $1,395,000 1% $142,797,620 2% $85,120,572 2046 2047 2,979,052,491 148,952,625 0% $250,000 0% $148,702,625 0% $89,121,575 2047 2048 3,077,364,523 153,868,226 0% $0 0% $153,868,226 0% $92,320,936 2048 Notes: 1) Projected TID IN EV based on 5-year average at 3.0% annual inflation. Proposed DebtExisting Debt Statutory Limit (5% EV)Combined Principal Existing & Proposed Village Limit (3% EV) 7 G.O. Debt Capacity – 2025 FMP All Proposed Debt Page 9 of 66 8 • Funding 2026 CIP: ✓ Preliminary Offering Statement Prep: February/March 2026 ✓ Set sale: March 10, 2026 ✓ Sale: April 14, 2026 ✓ Closing: around May 1, 2026 Next Steps Page 10 of 66 9 Questions/Discussion Page 11 of 66 10 2026 CIP Projects Department Purpose Plan Issue Funding 2026 Totals Linden Drive - Hickory Lane to Dead End Cap. Projects Streets - Improvements 2026 G.O. Notes G.O. Debt 340,909 340,909 Linden Drive - Hickory Lane to Dead End Water Water - Improvements 2026 Revenue Bonds Revenue Debt 340,909 340,909 Linden Drive - Hickory Lane to Dead End Sewer Sewer - Improvements 2026 Revenue Bonds Revenue Debt 340,909 340,909 Aspen Drive - Hickory Lane to Dead End Cap. Projects Streets - Improvements 2026 G.O. Notes G.O. Debt 402,519 402,519 Aspen Drive - Hickory Lane to Dead End Water Water - Improvements 2026 Revenue Bonds Revenue Debt 402,519 402,519 Aspen Drive - Hickory Lane to Dead End Sewer Sewer - Improvements 2026 Revenue Bonds Revenue Debt 402,519 402,519 Hawthorne Drive - Hickory Lane to Dead End Cap. Projects Streets - Improvements 2026 G.O. Notes G.O. Debt 433,617 433,617 Hawthorne Drive - Hickory Lane to Dead End Water Water - Improvements 2026 Revenue Bonds Revenue Debt 433,617 433,617 Hawthorne Drive - Hickory Lane to Dead End Sewer Sewer - Improvements 2026 Revenue Bonds Revenue Debt 433,617 433,617 Eagle Drive - Hickory Lane to STH 60 Cap. Projects Streets - Improvements 2026 G.O. Notes G.O. Debt 2,031,109 2,031,109 Eagle Drive - Hickory Lane to STH 60 Sewer Sewer - Improvements 2026 Revenue Bonds Revenue Debt 1,015,555 1,015,555 CPR Training Equipment - Manikins/AED Trainers Fire/EMS Fire - Building None Cash 3,400 3,400 Heart Montiors - 1250, 1251, Paramedic First Responder Fire/EMS Fire - Equip. None Grants/Aids 112,000 112,000 AED's - first responders, 1285 Fire/EMS Fire - Equip. None Cash 18,600 18,600 EQS #9 - Turf Mower (2018) Cap. Projects Streets - Equip./Vehicle None Cash 16,000 16,000 EQS #10 - Turf Mower (2019) Cap. Projects Streets - Equip./Vehicle None Cash 16,000 16,000 ENG #2 - Engineering Tech Vehicle Cap. Projects Streets - Equip./Vehicle None Cash 30,000 30,000 EQS #6 - Vermeer Chipper Cap. Projects Streets - Equip./Vehicle None Cash 110,000 110,000 4 Badger Books Cap. Projects Treasurer None Cash 12,000 12,000 JCC HVAC Unit Replacement Cap. Projects Community Center None Cash 18,000 18,000 Fiber Internet & Security Cameras - Hickory Lane Park & Splash Pad Cap. Projects Parks & Rec None Cash 45,000 45,000 Fiber Internet & Security Cameras - Jackson Park Cap. Projects Parks & Rec None Cash 75,000 75,000 Jackson Park - Picnic Table Replacement Cap. Projects Parks & Rec None Cash 17,000 17,000 Hasmer Lake Park - Park Development Engineering Cap. Projects Parks & Rec None Special Assessment/Impact Fees 100,000 100,000 Fiber and Cameras to Well 1, 4 and 5 Water Water - Improvements None Cash 170,000 170,000 EQWW5 - Electric Scissors Lift Sewer Sewer - Equip./Vehicle None Cash 25,000 25,000 EQWW8 - Toro Turf Mower Sewer Sewer - Equip./Vehicle None Cash 16,000 16,000 2026 Fleet Addition - Pick Up Truck Sewer Sewer - Equip./Vehicle None Cash 35,000 35,000 Fiber and Cameras to Lift Station Sherman Road Sewer Sewer - Improvements None Cash 35,000 35,000 Digitizing Clerk files, Treasurer Files, DPW files Cap. Projects Admininstration None Cash 25,000 25,000 WWTP Improvements Phase 2A - Aeration Basin Sewer Sewer - Improvements None Cash 880,000 880,000 TID #7 Incentive Payment TID 7 GHU Incentive 2026 G.O. Notes G.O. Debt 117,295 117,295 Actual CIP Costs 8,454,095 8,454,095 Page 12 of 66 January 13, 2026 Village of Jackson - Village Board Meeting Minutes Page 1 of 4 VILLAGE OF JACKSON VILLAGE BOARD MEETING Tuesday, January 13, 2026 at 7:30 PM Minutes 1. Call to Order and Roll Call The meeting was called to order at 7:30 PM by Pres. Heckendorf. Members Present: Pres. Heckendorf, Tr. Emmrich, Tr. Engelhardt, Tr. Kruepke, Tr. Kurtz, Tr. Olson, and Tr. Wells Members Excused: None Members Absent: None Staff Present: Administrator Jen Heidtke, Inspections and Zoning Director Collin Johnson, Parks and Recreation Director Tyler Mentzel, Treasurer Darlene Smith, Public Works Director Jack Straehler, Fire Chief Aaron Swaney, Police Chief Ryan Vossekuil and Clerk Jackie Schuh 2. Pledge of Allegiance The Pledge of Allegiance was recited by those in attendance. 3. Presentations a. Discussion and Possible Action rega rding Fire/EMS Services in Washington County Administrator Heidtke presented information regarding the potential development of a county-wide EMS service, noting that discussions have taken place among Washington County representatives, municipal Fire/EMS Chiefs, area administrators, and chief elected officials. She provided a summary of key advantages and disadvantages identified through these discussions and advised that direction from the Board is needed regarding whether to continue the evaluation process. Board members engaged in discussion concerning the status of current funding, potential impacts a county-wide EMS service could have on municipal budgets and funding, and how services might evolve if the initiative were to proceed. President Heckendorf clarified that staff is requesting authorization to continue discussions only and emphasized that doing so would not constitute any commitment on the part of the Village. The motion to direct Staff to prepare a resolution acknowledging the Village of Jackson’s participation in the pursuit of a County EMS system was made by Pres. Heckendorf and seconded by Tr. Kurtz. Vote: 7 ayes, 0 nays. Motion carried. 4. Village Citizen Comment on an Agenda Item (Please sign-in with the Clerk prior to speaking. Please note this is the Village Board's monthly business meeting, not a public hearing. People wishing to speak on an item on the agenda should present their comments under this agenda item. Each commenter will be limited to a total of 2 minutes.) DRAFT Page 13 of 66 January 13, 2026 Village of Jackson - Village Board Meeting Minutes Page 2 of 4 None. 5. Consent Agenda a. Approval of Minutes for the Village Board Meeting of December 9, 2025 b. Approval of the Agreement for 2026 Jackson Fire Department Services with the Town of Polk, Town of Jackson, and Town of Germantown President Heckendorf requested item 5b be pulled from the consent agenda for individual consideration. There were no objections from the Board. The motion to approve Minutes for the Village Board meeting of December 9, 2025, was made by Tr. Emmrich and seconded by Tr. Olson. Vote: 7 ayes, 0 nays. Motion carried. Administrator Heidtke advised that the Town of Jackson requested section 3c and term 7 of the contract be reconsidered. Section 3c relates to unpaid medical bills being the responsibility of the Town, and term 7 relates to catastrophic events. Should an event exceed $10,000.00 in cost, any amount beyond the first $10,000.00 shall be shared 50% Town, 50% Village. Administrator Heidtke indicated that neither she nor Fire Chief Swaney could recall a time when either had been invoked. The financial impact to the Village of Jackson of removing these two items was discussed. The motion to approve the 2026 Jackson Fire Department Services with the Town of Polk, Town of Jackson, and Town of Germantown, as written, was made by Pres. Heckendorf and seconded by Tr. Kruepke. Vote: 7 ayes, 0 nays. Motion carried. 6. Plan Commission a. Review of Extra-Territorial Three-Lot Certified Survey Map - Parcels: T7_0523, T7_052700A, and T7_052700Z - Hans Lamm The motion to approve the Certified Survey Map for properties identified as Parcels T7_0523, T7_052700A, and T7_052700Z for Hans Lamm was made by Tr. Emmrich and seconded by Tr. Engelhardt. Vote: 7 ayes, 0 nays. Motion carried. 7. Parks and Recreation a. Presentation and Possible Action - Eagle Scout Project Hayden made a brief presentation of his proposed Eagle Scout project for a GaGa Ball Pit in Hickory Lane Park. The motion to approve the Eagle Scout Project was made by Tr. Olson and seconded by Tr. Emmrich. Vote: 7 ayes, 0 nays. Motion carried. DRAFT Page 14 of 66 January 13, 2026 Village of Jackson - Village Board Meeting Minutes Page 3 of 4 8. West Bend School District Tr. Wells gave a brief update regarding the West Bend School District. 9. Washington County Board Report No report. 10. Greater Jackson Business Alliance Pres. Heckendorf provided a summary for the Board. 11. Mid-Moraine Municipal Association Report Tr. Olson provided a summary of meeting dates. 12. Closed Session Pursuant to Wis. Stats. §19.85(1)(e) “deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.” The closed session is for the following purposes: 1. To Discuss Village Square Development 2. To Discuss the Creation of a County EMS System 3. To Discuss the Oaks of Jackson Development Agreement and Declaration of Covenants The motion to proceed into closed session pursuant to Wis. Stats. §19.85(1)(e) was made by Pres. Heckendorf and seconded by Tr. Olson. A roll call vote was taken: Pres. Heckendorf: Aye Tr. Emmrich: Aye Tr. Engelhardt: Aye Tr. Kurtz: Aye Tr. Kruepke: Aye Tr. Wells: Aye Tr. Olson: Aye Vote: 7 ayes, 0 nays. Motion carried. The meeting proceeded into closed session at 8:22 PM. Those present in the closed session were Board members, Administrator Heidtke, Fire Chief Swaney for item 2, Economic Development of Washington County Representative Christian Tscheschlok, and Village Attorney Matt Parmentier via video conferencing. 13. Reconvene in Open Session with Possible Action Related to the Subject of the Preceding Closed Session The motion to reconvene in open session was made by Tr. Wells and seconded by Tr. Engelhardt. Vote: 7 ayes, 0 nays. Motion carried. The meeting proceeded into open session at 9:44 PM. DRAFT Page 15 of 66 January 13, 2026 Village of Jackson - Village Board Meeting Minutes Page 4 of 4 The motion authorizing the Village Administrator and Village Attorney to prepare, execute, and record an amendment to the Declaration of Covenants for the Oaks of Jackson development, removing Lot 41 from the Declaration, was made by Pres. Heckendorf and seconded by Tr. Kruepke. Vote: 7 ayes, 0 nays. Motion carried. 14. Adjourn The motion to adjourn the meeting was made by Tr. Emmrich and seconded by Tr. Wells. Vote: 7 ayes, 0 nays. Motion carried. The meeting adjourned at 9:46 PM. Respectfully Submitted, Jacqueline Schuh Village Clerk Village of Jackson DRAFT Page 16 of 66 Taking the lead in Washington County STAFF MEMO Village of Jackson To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Village Board From: Jacqueline Schuh, Village Clerk Subject: Consideration and Approval of Meeting Date Change – August 2026 Meeting Date: February 10, 2026 - Village Board Background and Analysis: This memo is to inform the Board of a scheduling conflict for the Budget and Finance Committee and Village Board meetings of August 11, 2026. These meetings will fall on the same evening of the Partisan Primary election held in the training rooms at the Jackson Municipal Complex. In line with past practice, I recommend moving the meetings to Tuesday, August 18, 2026, at 7PM and 7:30PM, respectively. Recommendation: Motion to approve rescheduling of the August 11, 2026, Budget and Finance Committee and Village Board meetings to Tuesday, August 18, 2026, at 7PM and 7:30PM, respectively. Page 17 of 66 Resolution #26-02 1 STATE OF WISCONSIN VILLAGE OF JACKSON WASHINGTON COUNTY R ESOLUTION #26-02 RESOLUTION AUTHORIZING THE CONTINUED CONVERSATION OF THE CREATION OF A WASHINGTON COUNTY COUNTYWIDE EMERGENCY MEDICAL SERVICES (EMS) SYSTEM T he Village Board of the Village of Jackson, Washington County, Wisconsin, does resolve as follows: W HEREAS, Wisconsin Statutes §§ 59.03, 60.565, 61.34, and 62.11 authorize counties, towns, villages, and cities to provide emergency services necessary to protect the public health, safety, and welfare of their communities; and W HEREAS, the rising costs, staffing shortages, decreased volunteerism, and increasing service demands for emergency medical services (EMS) have created challenges for individual municipalities in maintaining reliable and sustainable local EMS systems; and W HEREAS, Wisconsin Statute § 66.0301 authorizes municipalities and counties to enter into intergovernmental cooperation agreements for the joint exercise of powers and the joint performance of duties; and W HEREAS, the Washington County Board of Supervisors, together with the Cities, Villages, and Towns within Washington County, recognize the benefit of developing a unified, cooperative, and efficient Countywide EMS System to ensure consistent service levels countywide; and W HEREAS a countywide EMS system may improve response times, optimize resource allocation, enhance quality of care, and create long-term financial sustainability; and W HEREAS, Washington County has initiated efforts under Wisconsin law to facilitate the creation of such a Countywide EMS System, to be governed collaboratively by the County and participating municipalities under a formal intergovernmental agreement; and W HEREAS, Wisconsin Statute §66.0602 authorizes the County to raise the tax levy to fund a countywide EMS system. NO W, THEREFORE, BE IT RESOLVED, by the Village Board of the Village of Jackson that this Board hereby expresses its willingness to engage in discussions and exploratory planning efforts regarding the potential development of a Washington County Countywide EMS DRAFT Page 18 of 66 Resolution #26-02 2 System, in partnership with municipalities within Washington County, without obligating the Village to participate in or implement such a system; and BE IT FURTHER RESOLVED, that the Board authorizes the Village Administrator, Fire Chief, and President or designee(s) to participate in informational meetings and planning discussions related to the potential development of a countywide EMS system, solely for the purpose of evaluation and information-gathering, committing to working collaboratively with all municipalities within Washington County to develop fair and transparent cost-sharing formulas, service expectations, and governance structures that reflect local needs; and BE IT FURTHER RESOLVED, that any development of an Intergovernmental Cooperation Agreement under Wis. Stat. § 66.0301 related to a countywide EMS system shall be subject to future consideration and separate approval by the Village Board of the Village of Jackson, following review by the Village Attorney; and BE IT FURTHER RESOLVED, that nothing in this resolution shall be construed as a commitment by the Village of Jackson to funding, governance participation, operational responsibility, or implementation of a countywide EMS system, and any such commitment shall require explicit future Board approval. Introduced by: Seconded by: Vote: Ayes Nays Passed and Approved: Brian J. Heckendorf – Village President Attest: Jacqueline Schuh – Village Clerk Proof of Posting: I, the undersigned, certify that I posted this Resolution on bulletin boards at the Village Hall, Post Office, the Jackson Community Center, and the Village of Jackson website. Village Official Date DRAFT Page 19 of 66 Resolution #26-03 1 STATE OF WISCONSIN VILLAGE OF JACKSON WASHINGTON COUNTY R ESOLUTION #26-03 APPROVING ADDITIONAL ELECTION OFFICIALS FOR THE 2026-2027 ELECTION CYCLE FOR THE VILLAGE OF JACKSON, WASHINGTON COUNTY, WISCONSIN T he Village Board of the Village of Jackson, Washington County, Wisconsin, does resolve as follows: W HEREAS, pursuant to Wis. Stats. § 7.30, the governing body of a municipality shall appoint election officials in December of each odd numbered year for the next two-year term; and W HEREAS, the municipality may nominate and approve additional election officials at certain times throughout the election cycle to increase the total number to a level sufficient for staffing polling places; and W HEREAS, a list of additional individuals who have indicated their willingness to serve the Village of Jackson in the capacity of election inspector or poll worker is attached with this Resolution; NO W, THEREFORE, BE IT RESOLVED that the Village of Jackson Village Board does hereby approve and appoint the additional nominated election officials for the 2026-2027 Election Cycle. I ntroduced by: Seconded by: Vo te: Ayes Nays Passed and Approved: Brian J. Heckendorf – Village President A ttest: Jacqueline Schuh – Village Clerk DRAFT Page 20 of 66 Resolution #26-03 2 Proof of Posting: I, the undersigned, certify that I posted this Resolution on bulletin boards at the Village Hall, Post Office, the Jackson Community Center, and the Village of Jackson website. Village Official Date DRAFT Page 21 of 66 2026-2027 ELECTION CYCLE APPOINTED POLL WORKERS/SVDs NAME ADDRESS POLICITAL AFFILIATION JOB DUTIES ADAMS-BUTLER, KIM W205N17038 PARKVIEW DR, JACKSON WI 53307 UNAFFILIATEDPOLL WORKER/SPECIAL VOTING DEPUTY FECHTER, LINDA N171W20548 NORTHVIEW DR, JACKSON WI 53037REPUBLICAN POLL WORKER KITZKE, LISA N169W20322 CHATEAU DR, JACKSON WI 53037 DEMOCRAT POLL WORKER Page 22 of 66 Resolution #26-04 1 STATE OF WISCONSIN VILLAGE OF JACKSON WASHINGTON COUNTY R ESOLUTION #26-04 RESOLUTION HONORING TYLER MENTZEL FOR ACHIEVING CERTIFICATION AS A PARK AND RECREATION PROFESSIONAL T he Village Board of the Village of Jackson, Washington County, Wisconsin, does resolve as follows: W HEREAS, Tyler Mentzel serves the Village of Jackson with dedication and professionalism as Parks and Recreation Director; and W HEREAS, Tyler Mentzel has successfully passed the Certified Park and Recreation Professional (CPRP) Examination administered by the National Recreation and Park Association (NRPA); and W HEREAS, attainment of the CPRP credential reflects a high level of knowledge, competency, and commitment to excellence in the field of parks and recreation; and W HEREAS, Tyler Mentzel’s achievement enhances the quality of programs, services, and facilities provided to the residents of the Village of Jackson; NO W, THEREFORE, BE IT RESOLVED by the Village Board of the Village of Jackson that this Board hereby congratulates and commends Tyler Mentzel for earning the Certified Park and Recreation Professional designation and expresses its appreciation for his continued service and leadership on behalf of the community. I ntroduced by: Seconded by: Vo te: Ayes Nays Passed and Approved: Brian J. Heckendorf – Village President A ttest: Jacqueline Schuh – Village Clerk DRAFT Page 23 of 66 Resolution #26-04 2 Proof of Posting: I, the undersigned, certify that I posted this Resolution on bulletin boards at the Village Hall, Post Office, the Jackson Community Center, and the Village of Jackson website. Village Official Date DRAFT Page 24 of 66 Resolution #26-05 1 STATE OF WISCONSIN VILLAGE OF JACKSON WASHINGTON COUNTY R ESOLUTION #26-05 RESOLUTION HONORING JACOB CALTAGERONE FOR ACHIEVING CERTIFICATION AS A PARK AND RECREATION PROFESSIONAL T he Village Board of the Village of Jackson, Washington County, Wisconsin, does resolve as follows: W HEREAS, Jacob Caltagerone serves the Village of Jackson with dedication and professionalism as Parks and Recreation Adult Recreation Supervisor; and W HEREAS, Jacob Caltagerone has successfully passed the Certified Park and Recreation Professional (CPRP) Examination administered by the National Recreation and Park Association (NRPA); and W HEREAS, attainment of the CPRP credential reflects a high level of knowledge, competency, and commitment to excellence in the field of parks and recreation; and W HEREAS, Jacob Caltagerone’s achievement enhances the quality of programs, services, and facilities provided to the residents of the Village of Jackson; NO W, THEREFORE, BE IT RESOLVED by the Village Board of the Village of Jackson that this Board hereby congratulates and commends Jacob Caltagerone for earning the Certified Park and Recreation Professional designation and expresses its appreciation for his continued service and leadership on behalf of the community. I ntroduced by: Seconded by: Vo te: Ayes Nays Passed and Approved: Brian J. Heckendorf – Village President A ttest: Jacqueline Schuh – Village Clerk DRAFT Page 25 of 66 Resolution #26-05 2 Proof of Posting: I, the undersigned, certify that I posted this Resolution on bulletin boards at the Village Hall, Post Office, the Jackson Community Center, and the Village of Jackson website. Village Official Date DRAFT Page 26 of 66 Resolution #26-06 1 STATE OF WISCONSIN VILLAGE OF JACKSON WASHINGTON COUNTY R ESOLUTION #26-06 A RESOLUTION OPPOSING WISCONSIN ASSEMBLY BILL 885 T he Village Board of the Village of Jackson, Washington County, Wisconsin, does resolve as follows: W HEREAS , Wisconsin Assembly Bill 885 would limit the use of extraterritorial jurisdiction and extraterritorial zoning by cities and villages, including the Village of Jackson’s authority to exercise zoning control within 1.5 miles of its municipal boundaries; and W HEREAS , extraterritorial jurisdiction is a vital planning tool that allows the Village of Jackson to manage and coordinate development in adjacent towns in a manner that protects public health, safety, and welfare; and W HEREAS , extraterritorial powers enable the Village to grow in an orderly and planned fashion, supporting the development of housing, employment opportunities, commercial activity, and manufacturing that benefit both Village residents and the surrounding region; and W HEREAS , Assembly Bill 885 would allow townships to approve developments within 1.5 miles of Village boundaries, potentially resulting in development that relies on Village services without providing the Village any ability to collect offsetting tax revenue to support those services; NO W, THEREFORE, BE IT RESOLVED, that the Village Board of the Village of Jackson, Washington County, Wisconsin, hereby expresses its opposition to Wisconsin Assembly Bill 885; and BE I T FURTHER RESOLVED, that the Village Board urges state legislators to preserve local control and extraterritorial authority necessary for responsible growth, sound land-use planning, and fiscal fairness. I ntroduced by: Seconded by: Vo te: Ayes Nays Passed and Approved: Brian J. Heckendorf – Village President A ttest: Jacqueline Schuh – Village Clerk DRAFT Page 27 of 66 Resolution #26-06 2 Proof of Posting: I, the undersigned, certify that I posted this Resolution on bulletin boards at the Village Hall, Post Office, the Jackson Community Center, and the Village of Jackson website. Village Official Date DRAFT Page 28 of 66 Taking the lead in Washington County STAFF MEMO Village of Jackson To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Village Board From: Jacqueline Schuh, Village Clerk Subject: Transfer of Manufactured Home Park License – N168W21700 Main Street – Green Valley MHC LLC Meeting Date: February 10, 2026 - Village Board Background and Analysis: This memo is to inform the Board of a request for transfer of license for Green Valley Manufactured Home Community. Dittmar Realty Inc. closed on the sale of the property on Friday, January 30, 2026. The new owner (buyer), Green Valley MHC LLC, notified me of the closing on January 30, 2026, with Carla Dunn of Dittmar Realty Inc. copied on the email. Per Village Code the following must occur for a transfer of license: 1. Notification of the sale / update of owner and contact information 2. Licensing fee paid 3. Compliance with Village code regarding maintenance 4. Village Board approval for the transfer Notification of sale was made on January 30, 2026, and all necessary information was obtained. The licensing fee of $415.00 for 2026 was previously paid by Dittmar Realty Inc. in December 2025. Zoning and Inspections Director Collin Johnson reported nothing of significance regarding maintenance at the property that should affect the transfer of license. My recommendation to the Board is to grant the transfer of license. Recommendation: Motion to approve the transfer of the 2026 Manufactured Home Park License from Dittmar Realty Inc. to Green Valley MHC LLC effective as of February 10, 2026. Page 29 of 66 The local governing body of the Village of Jackson, County of Washington, State of Wisconsin, has hereby granted this Manufactured Home Park License to: Manufactured Home Park License # M-2026 TRX Green Valley MHC N168W21700 Main Street Jackson, Wisconsin 53037 Green Valley MHC has paid the sum of $415.00 to the Treasurer of the Village of Jackson as required by the Resolutions and Ordinances of the Village of Jackson and has complied with all requirements necessary to obtain this license. Green Valley MHC LLC 7050 W. Palmetto Park Road, Suite 15-234 Boca Raton, Florida 33433 who is hereby authorized and licensed to operate a Manufactured Home Park for the period of February 10, 2026, through December 31, 2026, subject to all the conditions and provisions of the Resolutions and Ordinances of the Village of Jackson. Given under my hand and the corporate seal of the Village of Jackson, County of Washington, State of Wisconsin, on this ______ day of ________________, 2026. Jacqueline Schuh Village Clerk Village of Jackson - N168W19851 Main Street - Jackson, Wisconsin 53037 - 262-677-9001 (SEAL) DRAFT Page 30 of 66 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Change Order #2 - Final - 2025 Oaks of Jackson Surface Course - Spruce Street and Ridgeway Drive - Stark Pavement Corporation for an increase in the amount of $24,493.60 Meeting Date: January 27, 2026 - Board of Public Works Background and Analysis: This memo is to inform the Board of Change Order #2 related to the 2025 Oaks of Jackson Surface Course, Spruce Street, and Ridgeway Drive Project. This change order addresses necessary field modifications and revisions to material sizes and quantities encountered during construction. It also provides the final reconciliation of all quantities associated with the project. The changes are summarized as follows: • Catch Basin chimney rebuilds using poly ProRings: increase of $7,400.00 • Catch Basin chimney rebuilds using concrete rings: credit of ($875.00) • Final reconciliation of installed quantities: increase of $17,968.60 Funding for this change order will come from Account Number: 670-00-56700-000-000 (TID #7 Miscellaneous TID Expense) JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board approve Change Order #2 for an increase in the amount of $24,493.60 to Stark Pavement Corporation. Page 31 of 66 Page 32 of 66 1 Doug Kroes From: Doug Kroes Sent: Tuesday, September 23, 2025 10:06 AM To: Dan Mueller Cc: 'Jack Straehler'; Logan Myers; Matt Stephan; Joseph Coe Subject: RE: Jackson - Spruce, Ridgeway, Oaks Surface Course: Inlet Reset Materials 9/23/25 Dan: FYI, we met on site this morning with your subcontractor to discuss the curb inlet resets. The subcontractor had concrete rings on site that they were intending on using for the reset. The Owner prefers the use of ProRings by Cretex. Your subcontractor stated that they will install ProRings for the difference in material cost as the only additional cost. Therefore, when the work is complete, please submit detail information that provides the total difference in material costs. Thank you, Douglas Kroes Senior Construction Manager/O(ice Manager | Cedar Corporation doug.kroes@cedarcorp.com W61N497 Washington Avenue Cedarburg, WI 53012 Oice 262.204.2360 Direct 262.204.2343 Mobile 920.246.6326 www.cedarcorp.com | Facebook | LinkedIn | Instagram This e-mail and any attachments may contain proprietary and conf idential inf ormation f rom Cedar Corporation. Please visit our website at http://www.cedarcorp.com/disclaimer f or more details. From: Jack Straehler <jack.straehler@villageofjacksonwi.gov> Sent: Tuesday, September 23, 2025 7:21 AM To: Dan Mueller <danmueller@starkcorp.us>; Adrian Ruiz <adrianr@starkcorp.us>; Logan Myers <Logan.Myers@villageofjacksonwi.gov> Cc: Doug Kroes <doug.kroes@cedarcorp.com> Subject: Re: Jackson - Contact List and Written Schedule Thanks, Dan! Jack B. Straehler II Director of Public Works Village of Jackson W194 N16660 Eagle Drive Jackson, WI 53037 Of f ice: 262-677-0707 Cell: (262) 305-5012 Page 33 of 66 INVOICE DXT 5337 State Road 28 Allenton, WI 53002 jdonald_1388@hotmail.com +1 (920) 382-5816 Bill to Dan Mueller Stark Ship to Dan Mueller Stark Invoice details Invoice no.: 1112 Terms: Net 30 Invoice date: 09/25/2025 Due date: 10/25/2025 # Date Product or service Description Qty Rate Amount 1. Spruce, Ridgeway, oaks of Jackson 2. Services Reset select Catch basin castings 8 $750.00 $6,000.00 3. Services ADDITIONAL-Rebuild chimney's with pro rings 8 $925.00 $7,400.00 4. Services concrete ring credit 7 −$125.00 −$875.00 Contact DXT to pay. Total $12,525.00 Overdue 10/25/2025 to k e n =2 9 3 0fc c 1fd 4 2 4 2 1e 9 a 7 9 e 7 f2 fb e 4 e c 7 b 0a e 9 5 a 2 13 4 c f4 b 9 0b 5 05 c 6 7 1d e b c 17 9 3 7 e c 2 108 6 9 6 b 7 4 4 03 8 02 a d 7 5 3 9 9 5 9 4 07 8 BID UNIT PRICE ITEM CO ITEM CO ITEM LESS BID ITEM = ($6,000.00) TOTAL CO AMOUNT = $6,525.00 Page 34 of 66 Deliver To: From: Comments: EMAIL DUPLICATE INVOICE FERGUSON WATERWORKS #1476 Erik Lewis erik.lewis@ferguson.com PO BOX 802817 CHICAGO, IL 60680-2817 Invoice Number Customer Page Please Contact With Questions: 920-731-3252 CW020257 21373 1 Please refer to Invoice Number when making payment and remit to: Sold To: Ship To: TOTAL DUE ---> FERGUSON WATERWORKS #1476 PO BOX 802817 CHICAGO, IL 60680-2817 DONALD EXCAVATING & TRCKNG INC DBA DXT W5337 HWY 28 ALLENTON, WI 53002 COUNTER PICK UP N49 W22990 COMMERCE CENTRE DR PEWAUKEE, WI 53072-0000 2494.80 Ship Whse Sell Whse Tax Code Customer Order Number Sales Person Job Name Invoice Date Batch 1479 1479 WI67 MERTON ACP MERTON 09/12/2025 ALL ACCOUNTS ARE DUE AND PAYABLE PER THE CONDITIONS AND TERMS OF THE ORIGINAL INVOICE. ALL PAST DUE AMOUNTS ARE SUBJECT TO A SERVICE CHARGE AT THE MAXIMUM RATE ALLOWED BY STATE LAW PLUS COSTS OF COLLECTION INCLUDING ATTORNEY FEES IF INCURRED. FREIGHT TERMS ARE FOR OUR DOCK UNLESS OTHERWISE SPECIFIED ABOVE. COMPLETE TERMS AND CONDITIONS ARE AVAILABLE UPON REQUEST GOVT BUYERS: ALL ITEMS QUOTED ARE OPEN MARKETUNLESS NOTED OTHERWISE. OR CAN BE VIEWED ON THE WEB AT https://www.ferguson.com/content/website-info/terms-of-sale LEAD LAW WARNING: IT IS ILLEGAL TO INSTALL PRODUCTS THAT ARE NOT "LEAD FREE" IN ACCORDANCE WITH US FEDERAL OR OTHER APPLICABLE LAW IN POTABLE WATER SYSTEMS ANTICIPATED FOR HUMAN CONSUMPTION. PRODUCTS WITH *NP IN THE DESCRIPTION ARE NOT LEAD FREE AND CAN ONLY BE INSTALLED IN NON-POTABLE APPLICATIONS. BUYER IS SOLELY RESPONSIBLE FOR PRODUCT SELECTION. Ordered Shipped Item Number Description Unit Price UM Amount 12 12 CRT3624300 36X24X3 M/HOLE RECT SYS *X 198.000 EA 2376.00 Invoice Sub-Total 2376.00 Tax Total Amt 118.80 2494.80 TOTAL DUE ---> 2494.80 Page 35 of 66 Deliver To: From: Comments: EMAIL DUPLICATE INVOICE FERGUSON WATERWORKS #1476 Erik Lewis erik.lewis@ferguson.com PO BOX 802817 CHICAGO, IL 60680-2817 Invoice Number Customer Page Please Contact With Questions: 920-731-3252 CW020256 21373 1 Please refer to Invoice Number when making payment and remit to: Sold To: Ship To: TOTAL DUE ---> FERGUSON WATERWORKS #1476 PO BOX 802817 CHICAGO, IL 60680-2817 DONALD EXCAVATING & TRCKNG INC DBA DXT W5337 HWY 28 ALLENTON, WI 53002 COUNTER PICK UP N49 W22990 COMMERCE CENTRE DR PEWAUKEE, WI 53072-0000 5722.79 Ship Whse Sell Whse Tax Code Customer Order Number Sales Person Job Name Invoice Date Batch 1479 1479 WI67 MERTON ACP MERTON 09/12/2025 ALL ACCOUNTS ARE DUE AND PAYABLE PER THE CONDITIONS AND TERMS OF THE ORIGINAL INVOICE. ALL PAST DUE AMOUNTS ARE SUBJECT TO A SERVICE CHARGE AT THE MAXIMUM RATE ALLOWED BY STATE LAW PLUS COSTS OF COLLECTION INCLUDING ATTORNEY FEES IF INCURRED. FREIGHT TERMS ARE FOR OUR DOCK UNLESS OTHERWISE SPECIFIED ABOVE. COMPLETE TERMS AND CONDITIONS ARE AVAILABLE UPON REQUEST GOVT BUYERS: ALL ITEMS QUOTED ARE OPEN MARKETUNLESS NOTED OTHERWISE. OR CAN BE VIEWED ON THE WEB AT https://www.ferguson.com/content/website-info/terms-of-sale LEAD LAW WARNING: IT IS ILLEGAL TO INSTALL PRODUCTS THAT ARE NOT "LEAD FREE" IN ACCORDANCE WITH US FEDERAL OR OTHER APPLICABLE LAW IN POTABLE WATER SYSTEMS ANTICIPATED FOR HUMAN CONSUMPTION. PRODUCTS WITH *NP IN THE DESCRIPTION ARE NOT LEAD FREE AND CAN ONLY BE INSTALLED IN NON-POTABLE APPLICATIONS. BUYER IS SOLELY RESPONSIBLE FOR PRODUCT SELECTION. Ordered Shipped Item Number Description Unit Price UM Amount 13 7 CRT3624400 36X24X4 RECT FLT PRO RNG *X 243.000 EA 1701.00 18 18 CRT3624200 36X24X2 M/HOLE RECT SYS *X 138.000 EA 2484.00 6 6 CRT3624100 36X24X1 M/HOLE RECT SYS *X 98.000 EA 588.00 3 3 CRT3624150 36X24X1-1/2 M/HOLE RECT SYS *X 116.000 EA 348.00 12 12 C098050 M-1 28OZ ADHESIVE CART 27.440 EA 329.28 Invoice Sub-Total 5450.28 Tax Total Amt 272.51 5722.79 TOTAL DUE ---> 5722.79 Page 36 of 66 UNIT PRICE QUANTITY SUMMARY Village of Jackson Spruce, Ridgeway, Oaks of Jackson Surface Course Stark Pavement Corp. QUANTITIES VALUES Installed Estimated Installed Estimated VS Quantities VS Installed Values Installed 1 10420 0 16,151.00$ -$ 2 142 0 710.00$ -$ 3 27 0 2,700.00$ -$ 4 2033 183 146,985.90$ 13,230.90$ 5 58.5 9.5 1,755.00$ 285.00$ 6 58.5 9.5 8,073.00$ 1,311.00$ 7 0 -52 -$ (2,132.00)$ 8 0 -104 -$ (2,704.00)$ 9 8 1 6,000.00$ 750.00$ 10 18 0 2,700.00$ -$ Bid Item Totals = 185,074.90$ 10,740.90$ CO1 287.5 107.5 12,190.00$ 4,558.00$ CO1 28.86 -31.14 2,741.70$ (2,958.30)$ CO1 39.5 33.5 6,636.00$ 5,628.00$ CO2 8 0 7,400.00$ -$ CO2 7 0 (875.00)$ -$ 213,167.60$ 17,968.60$ ESTIMATED VS INSTALLED Bid Items Asphaltic Pavement Milling at Curbs Asphaltic Pavement Milling at Intersections Project No. Date J5789-0023 Reset Select Catchbasin Castings Water Valve Box Adjustment Asphaltic Pavement Milling at Manholes Upper Layer HMA Pavement 1-3/4" Remove Curb and Gutter 30" Concrete Curb and Gutter Type D EBS (18") EBS Backfill, 1-1/4" Dense (2 ton/cy) Client Project Contractor FINAL PROJECT TOTALS = Removal & Replacement of 4” Concrete Sidewalk Removal & Replacement of Concrete Curb Ramps to include Removal Removal & Replacement of Concrete Curb and Gutter ADD 8 Each Catch Basin Chimney Rebuilds w/ ProRing Materials CREDIT Concrete Adjusting Rings related to Resetting Catch Basins CHANGE ORDER ITEMS: NEW ITEMS 12/8/2025 0 Community Infrastructure • Architecture • Environmental Services Cedarburg • Green Bay • Madison • Menomonie 1 of 1 Page 37 of 66 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Pay Request #1 - 2025 Oaks of Jackson Surface Course - Spruce Street and Ridgeway Drive - Stark Pavement Corporation in the amount of $207,838.41 Meeting Date: January 27, 2026 – Board of Public Works Background and Analysis: This memo is to inform the Board of Pay Request #1 for Stark Pavement Corporation in the amount of $207,838.41 for work completed on the Oaks of Jackson Surface Course - Spruce Street and Ridgeway Drive Project . The work has been reviewed and verified for accuracy and completion in accordance with the project contract documents and schedule. Funding for this payment will come from Account Number: 670-00-56700-000-000 (TID #7 Miscellaneous TID Expense) If you have any questions, please let me know. JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board approve Pay Request #1 for Stark Pavement Corporation in the amount of $207,838.41. Page 38 of 66 Cedarburg • Green Bay • Madison • Menomonie Community Infrastructure • Architecture • Environmental Services W61N497 Washington Avenue Cedarburg, WI 53013 262-204-2360 www.cedarcorp.com December 9, 2025 Village of Jackson N168 W20733 Main Street PO Box 637 Jackson, WI 53037 Attn: Mr. Jack Straehler II, Director of Public Works Subject: Contractor’s Application for Payment No. 1 Spruce, Ridgeway, Oaks of Jackson Surface Course Cedar Project No. 05789-0023 Dear Mr. Straehler: Enclosed for your use in payment to Stark Pavement Corp in the amount of $207,838.41 is Contractor’s Application for Payment No. 1. Following your review and approval, please complete the application for payment forms within the areas reserved for the Owner. Thereafter, retain one copy for your records, provide the second copy to the Contractor with payment and provide the third copy to our office. Should you have any questions, please feel free to contact me at our Cedarburg office. Sincerely, CEDAR CORPORATION Douglas T. Kroes Senior Construction Manager Enclosed: As Noted Cc: Dan Mueller, Stark Pavement Corp. Page 39 of 66 12/9/25 Page 40 of 66 Page 41 of 66 [OFFICE STREET ADDRESS], [OFFICE ADDRESS2] [OFFICE CITY], [OFFICE STATE] [OFFICE ZIP] P [OFFICE PHONE] • TF [OFFICE TOLL FREE] • F [OFFICE FAX] [OFFICE WEBSITE] Page 1 of 1 G:\05\05900\05900011\_Construction\11-Pay Apps_Change Orders\Pay App No. 01\05900011 Pay App No. 1 Memo.dotm Memo To: Tyler Mentzel, Parks & Recreation Director From: Shelley Granberg, Project Manager Subject: Cedar Creek Dog Park Pay Application No. 1 Date: February 2, 2026 MSA recommends review and processing of the attached Pay Application No. 1 in the amount of $90,134.29 from Lowe Underground, Inc. for work completed on the Village’s Cedar Creek Dog Park project. A summary of the contract can be found on the cover sheet of the pay application. Once approved please retain a copy of the pay application for your records and return a copy of the signed pay application to MSA. Summary of Work: Clearing, Grubbing, and Tree Removal • Sitewide clearing and grubbing work was performed. • Additional clearing and grubbing removal per MSA/Village field markings to occur. Erosion Control & Site Access • Silt fence installation completed • Tracking pad relocated and new pad installed. Trail Installation Progress • Trail corridors excavated. • Began installing dense graded base. Additional Site Work • General site cleanup operations initiated after first round of clearing/grubbing. Project Schedule • Substantial completion is May 15, 2026; final completion is June 15, 2026. Page 42 of 66 From 1. 2. 3. 4. 5. a. X b. X c. 6. 7. 8. 9. PAYMENT OF: 4,743.91$ -$ 4,743.91$ 90,134.29$ -$ 94,878.20$ 90,134.29$ -$ 217,614.10$ 217,614.10$ Approved by Funding Agency By: By: Date: Date: Title: Title: Date: Date: 90,134.29$ (line 8 or other - attach explanation of the other amount) Recommended by Engineer Approved by Owner The undersigned Contractor certifies, to the best of its knowledge, the following: Contractor: Signature: Date: Balance to finish, including retainage (Line 3 - Line 4, plus 5c) Contractor's Certification Amount eligible to date (Line 4 - Line 5.c) Less previous payments (Line 6 from prior application) $ 94,878.20 Work Completed $ - Stored Materials 127,479.81$ Contractor: Lowe Underground, Inc. Contractor's Project No.: 1256-TL Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column G Unit Price Total) Original Contract Price Net change by Change Orders Application Period: 1/1/2026 to 1/21/2026 Application No.: 01 Application Date: 1/21/2026 By: By: Title: Title: Contractor's Application for Payment Owner: Village of Jackson Owner's Project No.: 5% Total Retainage (Line 5.a + Line 5.b) Amount due this application Current Contract Price (Line 1 + Line 2) Retainage Project: Village of Jackson Cedar Creek Dog Park Contract: Engineer: MSA Professional Services, Inc. Engineer's Project No.: 059000007 EJCDC® C-620 Contractor's Application for Payment © National Society of Professional Engineers for EJCDC. All rights reserved. 00 62 76 - 1 of 1\\WSE-NAS-01\Office\Active Jobs\Jobs\Lowe\JOBS - ACTIVE\1256 Ceder Creek Dog Park - 05900007\Billing\App 1 01.26\Copy of Project #059000007_Pay Applications_No 1_draft Lowe Underground, Inc 01/26/2026 Project Manager 1/26/2026 Page 43 of 66 Page 44 of 66 Page 45 of 66 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Review of 2022 Stormwater Pond Compliance Report and Invoicing – Request for Refund of Special Assessments Meeting Date: January 27, 2026 - Board of Public Works Background and Analysis: This memo is to inform the Board of an agreement entered in 2021 between former Director Kober and CDM Smith to support compliance with the Village of Jackson’s MS4 permit. The agreement required inspections of both Village-owned and privately owned stormwater detention and retention ponds as required on a five-year cycle. In July 2022, all respective pond owners were notified that inspections would be conducted and were provided with two options: • Option One: Retain their own consultant to perform the inspection and submit a report to the Village, with the Village reviewing the report for a fee of $500.00 per pond. • Option Two: Have the inspections performed by the Village’s consultant, with the Village providing the report at a fee of $2,000.00 per pond. Based on my review, no pond owners selected Option One. All elected to have the Village consultant perform the inspections and provide the reports, with the associated inspection fees assessed accordingly. My understanding is that all inspections and reporting were to be completed in 2022. However, further review shows that inspections were conducted across both 2022 and 2023, and the final report was not received until September 2025, nearly three years later than expected. Upon reviewing the contents of the report for both accuracy and completeness, and after speaking with multiple pond owners, I have identified several inaccuracies, including issues with photographs and descriptions, as well as the timeliness of the report. The significant delay in receiving the final report has also caused considerable frustration among pond owners. Page 46 of 66 Taking the lead in Washington County At the Board’s request, assessments totaling approximately $115,000 were issued to the respective pond owners. To date, the Village has received approximately $33,000.00. I have also contacted our stormwater compliance DNR representative, who confirmed that all ponds will be required to be inspected again in 2027 to remain compliant with our MS4 permit. Given these circumstances, I am respectfully requesting that the Board consider the following actions refunding the inspection assessments to pond owners who have already paid, and forgoing collection of any remaining unpaid fees related to the 2022 inspection cycle. I further intend to seek a new consultant engineer and enter into a new agreement in the fall of 2026 to conduct inspections of all Village-owned and privately owned stormwater detention and retention ponds as part of our MS4 compliance in 2027. This approach will allow the Village to move forward transparently and ensure accurate, timely inspections and reporting. If you have any questions, please let me know. JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board refund the inspection assessments to pond owners who have already paid and forego collection of any remaining unpaid fees related to the 2022 inspection cycle. Page 47 of 66 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Review of Bids – Wastewater Treatment Plant Fill Removal Project Meeting Date: January 27, 2026 - Board of Public Works Background and Analysis: This memo is to inform the Board of a dumping situation that occurred behind the Public Works and Utility Building. The issue was brought to my attention in April 2025 by a neighboring property owner. It was reported that over the past several years, fill material originating from previous road construction projects had been dumped behind the Public Works and Utility Building. This material was placed not only on Village-owned property but also encroached onto neighboring private property. In addition, it was determined that fill was placed within a designated floodplain and floodway. The Village of Jackson’s Engineering Technician visited the site and conducted surveys to confirm property boundaries and identify the locations of the fill. Since that time, I have been working closely with the Village’s consulting engineer, Cedar Corp., as well as the Wisconsin Department of Natural Resources (DNR), to correct the issue. Cedar Corp. submitted a letter of self-compliance along with a plan of correction to the DNR on behalf of the Village. Both submissions were reviewed and approved. Cedar Corp. subsequently prepared detailed plans that comply with the requirements forwarded to and approved by the DNR. The project was recently advertised for public bidding. Bids were received from five contractors, with the lowest responsible bid submitted by BMCI Construction in the amount of $125,055.00. Please see the attached bid tab provided by Cedar Corp showing all bids received. After reviewing the budget with the Village Administrator, it has been determined that funding for this project will be split 50/50 between the Water Utility and the Sewer Utility coming from Account Numbers: 200-00-52000-625-301 (Water – Building/Grounds) 300-00-57320-834-000 (Sewer – Building/Grounds) Page 48 of 66 Taking the lead in Washington County After reviewing the bid received and the qualifications it is my recommendation to award the contract for the Wastewater Treatment Plant Fill Removal Project to BMCI Construction in the amount of $125,055.00. If you have any questions, please let me know. JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board award the contract for the Wastewater Treatment Plant Fill Removal Project to BMCI Construction in the amount of $125,055.00. Page 49 of 66 BID ANALYSIS Cedarburg • Green Bay • Madison • Menomonie • New Berlin Page 1 of 1 Community Infrastructure • Architecture • Environmental Services Client Village of Jackson Project No. J5789-0026 Project WWTP Fill Permitting Date January 20, 2026 Prepared By Joshua Molter The Village of Jackson (hereinafter referred to as the OWNER) has received bids on the 20th day of January 2026 for WWTP Fill Permitting (hereinafter referred to as the Project); and Cedar Corporation (hereinafter referred to as ENGINEER) has been retained by the OWNER to prepare bid tabulations, analyze bid results and consult with the OWNER on the award of contracts. The ENGINEER hereby consults as follows: 1. Bids were received from five (5) bidders. Bids ranged from a low of $125,055.00 to a high of $219,395.00. A summary of the bid tabulation is attached. 2. Based upon ENGINEER's analysis of the bids received on the above PROJECT, the responsive low bidder is: BMCI Construction Inc. 7040 N. Trenton Road West Bend, WI 53090 Bid Amount: $125,055.00 3. It is understood that by this analysis, that the ENGINEER does not guarantee the Contractor's performance which is covered by the Contractor's bond, but it is a statement by the ENGINEER that the ENGINEER has no information which would lead the ENGINEER to believe that the Contractor does not have the necessary equipment and personnel to complete the PROJECT in compliance with the drawings and specifications within reasonable tolerances generally accepted in the trade. 4. It is further understood that this analysis is not a representation that the ENGINEER has reviewed the proposal for possible legal irregularities which should be a function of the OWNER'S legal counsel, and at the option of the OWNER. 5. It is further understood that in the event that OWNER feels that the Contract should be awarded on some basis other than price, the OWNER should defer further action on this PROJECT until a thorough legal review can be made by OWNER'S legal counsel. Page 50 of 66 PROJECT NO: ITEM NO. ITEM DESCRIPTION UNIT QTY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Excavation CY 6,500 $14.30 $92,950.00 $17.20 $111,800.00 $20.54 $133,510.00 $20.00 $130,000.00 2 Mobilization LS 1 $2,500.00 $2,500.00 $5,763.87 $5,763.87 $6,120.55 $6,120.55 $9,500.00 $9,500.00 3 Temporary Silt Fence LF 720 $2.75 $1,980.00 $2.64 $1,900.80 $4.10 $2,952.00 $3.00 $2,160.00 4 Temporary Stone Tracking Pad EA 1 $1,200.00 $1,200.00 $3,886.61 $3,886.61 $3,010.85 $3,010.85 $2,500.00 $2,500.00 5 Restoration – Erosion Matting, Turf and Grasses SY 1,400 $5.75 $8,050.00 $7.72 $10,808.00 $6.99 $9,786.00 $10.00 $14,000.00 6 Restoration – Turf and Grasses SY 3,500 $5.25 $18,375.00 $8.25 $28,875.00 $6.57 $22,995.00 $8.75 $30,625.00 PROJECT TOTAL $125,055.00 $163,034.28 $178,374.40 $188,785.00 Willkomm Excavating and Grading, Inc. 17108 County Line Road Union Grove, WI 53182 BMCI Construction Inc. 7040 N. Trenton Road West Bend, WI 53090 Buteyn-Peterson Construction Co., Inc. N7337 Dairyland Drive Sheboygan, WI 53083 Payne & Dolan, Inc. N3W23650 Badinger Road Waukesha, WI 53188 BID TABULATION WWTP FILL PERMITTING VILLAGE OF JACKSON WASHINGTON COUNTY, WI BID DATE - JANUARY 20, 2026 05789-0026 WWTP FILL PERMITTING PROJECT NAME: \\cedarcorp.com\DATA\I-Drive\Clients-Cdrbrg\J\J5789 Jackson Village of\026 WWTP Fill Permitting\10 Bid Info\Bid Info-Jackson\Bid Tabulation.xlsx Page 1 of 2 Page 51 of 66 PROJECT NO: ITEM NO. ITEM DESCRIPTION UNIT QTY 1 Excavation CY 6,500 2 Mobilization LS 1 3 Temporary Silt Fence LF 720 4 Temporary Stone Tracking Pad EA 1 5 Restoration – Erosion Matting, Turf and Grasses SY 1,400 6 Restoration – Turf and Grasses SY 3,500 PROJECT TOTAL 05789-0026 WWTP FILL PERMITTING PROJECT NAME: UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL $28.50 $185,250.00 $5,000.00 $5,000.00 $2.25 $1,620.00 $6,000.00 $6,000.00 $6.00 $8,400.00 $3.75 $13,125.00 $219,395.00 Wondra Construction, Inc. W2874 Graylog Road Iron Ridge, WI 53035 BID TABULATION WWTP FILL PERMITTING VILLAGE OF JACKSON WASHINGTON COUNTY, WI BID DATE - JANUARY 20, 2026 \\cedarcorp.com\DATA\I-Drive\Clients-Cdrbrg\J\J5789 Jackson Village of\026 WWTP Fill Permitting\10 Bid Info\Bid Info-Jackson\Bid Tabulation.xlsx Page 2 of 2 Page 52 of 66 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Review of Bids – Purchase of Brush Chipper Meeting Date: January 27, 2026 - Board of Public Works Background and Analysis: This memo is to inform the Board of quotes received for the purchase of a new brush chipper, which was included in the 2026 budget. As approved by the Board, the 2026 capital budget includes funding for the purchase of one new brush chipper at a cost not to exceed $110,000.00. Quotes were requested from two vendors, with the following pricing received: Vendor / Equipment Model Price Vermeer Wisconsin – BC1500XL $88,273.00 LF George – Morbark BVR16 $89,073.50 Based on the quotes received, it is my recommendation that the Village move forward with the purchase of one new brush chipper from Vermeer Wisconsin. Purchasing from a local distributor provides easier access to parts and service if maintenance is needed. Additionally, our team is familiar with the Vermeer chipper and has been very satisfied with the performance of our current equipment. The total purchase price is $88,273.00, which is $21,727.00 under budget. Funding for this purchase will come from Account Number: 600–00–53310–450–000 (Capital Projects – Streets Machinery). JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board approve the purchase of one new brush chipper in the amount of $88,273.00 from Vermeer Wisconsin. Page 53 of 66 Page 1 of 2 - Quote #: 02670-MS W223 N6250 Richard Rd Lisbon,WI 53089 (414) 303-7951 msyverson@vermeerwisconsin.com Bill To: Ship To: Village of Jackson Village of Jackson W194 N16660 Eagle Drive W194 N16660 Eagle Drive Jackson, WI 53037-0147 Jackson, WI 53037-0147 1 - VERMEER BC1500 BRUSH CHIPPER $86,527.00 NEW S/N: - 15” Capacity Drum Style Chipper 15” x 20” Opening - 130 h.p. Cummins QSF3.8L Turbo Diesel T4F Engine with DEF System - EcoIdle Engine Control System - 3 settings ( 1 minute / 5 Minute / Off ) - Low RPM Clutch Engagement System - Vermeer Smartfeed System-Monitors Engine RPM - Hydraulic Over-Pressure Sensor - Twin Vertical Helical knifed Feed Wheel Rollers --- 20” x 21” each - Fold-up Infeed Table with 52” x 32” Infeed Opening - 4 position Infeed Control Bar ( Fwd/Neutral/Reverse/Stop ) - Upper and Lower Feed Stop Bar for Safety. - 2 Reset Buttons for Safety Feed System - 270 Degree Rotating Discharge Chute w adjustable Deflector & Manual Rotation - 2 double sided Chipper Knives / Adjustable Bed knife - 8,000 lb. Rubber Torsion Axle with Electric Brakes with Breakaway switch - LT235/75R17.5 LR H/J Tires - Fuel Tank 45 Gal. / Hydraulic Tank 12 Gal. - Adjustable Height Pintle Hitch / Jackstand / Safety Chains & LED Light Package Balance of New Machine Warranty - Standard 1 Year/1,000 Hour Vermeer Limited Equipment Warranty - 3 Year/3,000 Hour Extended Limited Warranty on Drum Housing, Cutter Drums, Shaft & Ring-fetter Hubs - 2 Year/2,000 Hour Parts and Labor Cummins Engine Warranty per Cummins Policy - INCLUDES 1 EXTRA SET OF KNIVES WITH BOLTS 1/13/2026 Quote #: 02670-MS vs3 Account Number: 62639 P.O. # Page 54 of 66 Page 2 of 2 - Quote #: 02670-MS W223 N6250 Richard Rd Lisbon,WI 53089 (414) 303-7951 msyverson@vermeerwisconsin.com Vermeer has been awarded Sourcewell Government Bid Contract #010925-VRM. The Sell Price will be at the Current Sourcewell Contract Pricing when Delivered. Member Sourcewell # Current Lead Time is to be confirmed upon being awarded Bid and Machine Build Specifications. Government Contract #010925-VRM Machine $86,527.00 Freight $1,746.00 Tax Exempt Total Due $88,273.00 Pricing Valid through February, 11th. Accepted by: Date: Title: Sincerely, Mark Syverson / Sales Representative / (414) 303-7951 / msyverson@vermeerwisconsin.com Page 55 of 66 Page 56 of 66 Resolution #26-01 1 RESOLUTION #26-01 ACCEPTING FUNDS FROM THE WASHINGTON COUNTY ROADWAY SHARED SERVICES GRANT PROGRAM The Village B oard of the Village of Jackson, Washington County, Wisconsin, does resolve as follows: WHEREAS, Washington County has allocated a pool of dollars to create a grant program to provide direct assistance to Municipalities in the County for road work and related professional services; and W HEREAS, the County has worked in conjunction with local chief elected officials to create a distribution formula and has calculated the award amounts for each eligible municipality; and W HEREAS, Washington County has awarded $12,468.00 to the Village of Jackson for this purpose; and W HEREAS, the Village of Jackson has reviewed the terms and conditions of the grant program as reflected in the attached presentation and agrees to abide by them. N OW, THEREFORE, BE IT RESOLVED by the Village of Jackson Board that the Village of Jackson does hereby accept the grant award in accordance with the Washington County Roadway Maintenance Shared Services Grant Program. Int roduced by: Seconded by: Vo te: Ayes Nays Passed and Approved: Brian J. Heckendorf – Village President A ttest: J acqueline Schuh - Village Clerk DRAFT Page 57 of 66 Resolution #26-01 2 Proof of Posting: I the undersigned, certify that I posted this Resolution on posting boards at the Jackson Municipal Complex, Post Office, and one other location in the Village. Village Official Date DRAFT Page 58 of 66 Shared Revenue Roadway Funding for Local Municipalities This form is due December 12, 2025 to scott.schmidt@washcowisco.gov (earlier is appeciated) - contact Scott with any questions 262-335-6881 Please fill out all highlighted cells (If you do not want a particular service, leave the quantity at 0) Municipality: Rank your projects above with 1 being your highest priority The red number above would be the municipalities financial responsibility The green number above should closely match the green highlighted number for your municipality below This green amount will be forgiven once the local municaplity takes official action to accept the grant. Municipality will only have to pay this amount if it does not take action. Exact locations are not needed at this time and can be modified at a later date. DESCRIPTION OF SERVICE ITEM PRIORITY UNIT QTYS MATERIAL MATERIAL LABOR & EQUIP LABOR & EQUIP TOTAL LOCATIONS and NOTES # UNIT COST COST UNIT COST COST PROJECT COST PAVEMENT MARKING (CENTER LINE ONLY) MILES $225.00 $0.00 $150.00 $0.00 $0.00 PAVEMENT MARKING (CENTER AND EDGE LINE) MILES $600.00 $0.00 $400.00 $0.00 $0.00 PAVEMENT MARKINGS (SPECIAL MARKINGS) EACH $25.00 $0.00 $150.00 $0.00 $0.00 CRACK FILLING MILES $2,400.00 $0.00 $7,000.00 $0.00 $0.00 MASTIC - ROADWAY MILES $5,000.00 $0.00 $7,000.00 $0.00 $0.00 MASTIC - SPOT LOCATIONS 3 EACH 12 $250.00 $3,000.00 $300.00 $3,600.00 $6,600.00 Hickory Lane & Pine Drive (5) Ridgeway Drive North of Willow Ridge (7) CHIP SEAL MILES $12,000.00 $0.00 $6,500.00 $0.00 $0.00 CULVERT REPLACEMENT (24" - 50') EACH $7,000.00 $0.00 $11,000.00 $0.00 $0.00 CULVERT LINING (50' - 30" liner dry conditions) EACH $4,250.00 $0.00 $3,200.00 $0.00 $0.00 SHOULDER RECLAIMING (BOTH SIDES OF ROADWAY) MILES $1,000.00 $0.00 $2,400.00 $0.00 $0.00 SHOULDERING (3' WIDE 4" DEEP) MILES $4,000.00 $0.00 $4,000.00 $0.00 $0.00 DITCHING 1 LF 1,000 $1.00 $1,000.00 $7.50 $7,500.00 $8,500.00 250' on Eagle Drive at Spruce Stret near W194N16660 Eagle Drive. & 750' along Hickry lane between Hawthorne Circle and Cedar Creek bridge. STORM INLET REPAIR (ONE CONCRETE RING, MORTAR, 10' CONCRETE CURB, ASPHALT) EACH $1,200.00 $0.00 $3,600.00 $0.00 $0.00 BRIDGE APPROACH ASPHALT (BOTH SIDES) EACH $1,700.00 $0.00 $5,000.00 $0.00 $0.00 INSTALL ROAD SIGNS EACH $50.00 $0.00 $200.00 $0.00 $0.00 ROADSIDE VEGETATION/TREE REMOVAL - WINTER WORK 2 LF 700 $0.02 $14.00 $2.00 $1,400.00 $1,414.00 W194N16660 Eagle Drive along North and West property line drainage ditch. ROADSIDE MOWING (both sides of roadway included) MILES $0.00 $0.00 $400.00 $0.00 $0.00 ASPHALT PATCHING (24'x30') EACH $1,700.00 $0.00 $5,000.00 $0.00 $0.00 VEGETATION SPRAYING (both sides of roadway included) MILES $100.00 $0.00 $70.00 $0.00 $0.00 GUARD RAIL REPAIR LF $140.00 $0.00 $50.00 $0.00 $0.00 INSERT ANOTHER SERVICE - SPRAY FLEX BEAM AND BRIDGES EACH $0.00 $0.00 $250.00 $0.00 $0.00 Possibly Pave Townline RD 2 inch overlay 20Feet Wide FEET TOTAL $4,014.00 $12,500.00 $16,514.00 All the numbers above are estimates, invoicing will occur based on actual time and materials. Municipality Total Have Plan Included Above? T. Addison 25,132$ T. Barton 17,827$ T. Erin 21,845$ T. Farmington 26,083$ T. Germantown 1,718$ T. Hartford 18,983$ T. Jackson 21,298$ T. Kewaskum 14,660$ T. Polk 22,585$ T. Trenton 25,567$ T. Wayne 22,558$ T. West Bend 17,257$ V. Jackson 12,468$ V. Newburg 2,516$ V. Richfield 57,749$ V. Slinger 11,755$ Village of Jackson Page 59 of 66 Jackson Parks & Recreation N165W20330 Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE 2/10/2026 TO FROM REGARDING Personnel Committee and Village Board T yler Mentzel Jackson Parks & Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Discussion and Possible Action - Operations Manager Reclassification and Operations Manager Internship Proposal Parks and Recreation Department Staffing Reorganization Proposal In 2024, the Personnel Committee and Village Board approved updated job descriptions for the Parks and Recreation Department. As part of this process, the existing Recreation Supervisor position was restructured into two full-time positions: Youth Recreation Supervisor and Adult Recreation Supervisor. This change formally recognized the department’s need to expand from three to four full-time staff members to support program growth and service demands. W ith the recent departure of the long-term Operations Manager, staff believe this is an appropriate time to evaluate and pursue a broader reorganization of the department to ensure long-term growth, sustainability, and service to the community. While a fourth full-time position has been approved, it was not budgeted in 2026. Staff believe that prioritizing a second Recreation Supervisor position at this time is in the department’s best long-term interest. T his proposed reorganization does not eliminate the need for an Operations Manager. Rather, it allows staff to evaluate the structure of the position and determine how best to allocate resources to expand programming capacity while maintaining strong operations and customer service. Through this evaluation, staff have determined the Operations Manager position is no longer needed as a full-time, exempt role. Instead, staff recommend reclassifying the position to permanent, part-time. This change would allow the department to increase staff capacity focused on program growth and revenue generation, while continuing to meet operational and customer service needs. U nder this proposal, the approved 2024 staffing plan would shift from four full-time staff positions to three full-time positions and one three-quarter-time position, with the Operations Manager working approximately 30 hours per week. Amended job descriptions for these two roles are attached for the Personnel Committee’s consideration. Page 60 of 66 Page 2 Budget Impact and Staffing Timeline Hiring the permanent part-time Operations Manager position in 2026 would equate to approximately $24,000.00 in additional expenses. Staff are also considering the consolidation of existing part-time hours and increased program revenues generated through expanded capacity of Recreation Supervisors. These opportunities could further reduce the budget impact, well below $24,000.00. Two 2026 Operational Manager hiring timelines have been identified: • O ption 1: Hire an Operations Manager Intern beginning in May, with the intent to transition the intern into a permanent, part-time Operations Manager role upon completion of the internship, as early as September. • Option 2: Hire a permanent, part-time Operations Manager beginning in July. S taff request the Personnel Committee’s flexibility to first pursue option 1 listed above. Should the Village fail to receive applications for the internship, option 2 would be pursued. Until the Operations Manager role is filled, operational responsibilities will be distributed among Building Supervisors, the Office Assistant, Recreation Supervisors, and the Parks and Recreation Director. While this interim approach will allow the newly hired Youth Recreation Supervisor to build relationships, learn operations, become familiar with existing programming, and begin planning for fall programs, an extended vacancy will continue to limit departmental capacity and place strain on front-facing services. Rec ommendations 1. Personnel Committee recommends Village Board approve the Operations Manager Role reclassification as either a permanent part-time position or an Intern position and approve the associated job descriptions. 2. Personnel Committee recommends Village Board authorize staff to recruit for a permanent, part- time Operations Manager position for a net budget impact not to exceed $24,000.00 in 2026. Page 61 of 66 VILLAGE OF JACKSON JOB DESCRIPTION POSITION: Operations Manager - Internship DEPARTMENT: Jackson Parks & Recreation IMMEDIATE SUPERVISOR: Parks & Recreation Director CLASSIFICATION: Seasonal, Part-Time EXERCISES DIRECT SUPERVISION: GENERAL STATEMENT OF DUTIES: The Operations Manager – Intern is responsible for the coordination and scheduling of the Jackson Community Center (JCC) and Village Parks. Assists the Director in planning and implementation of recreational programming and special events. Performs clerical, secretarial, financial, and administrative work by answering phones, greeting the public, providing customer assistance, cashiering, data processing and building supply ordering. Role also includes bookkeeping registration, administration and departmental marketing. This role will work approximately 30 hours per week. SKILLS, KNOWLEDGE, AND ABILITIES: Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; knowledge of accounting principles and practices. Ability to perform daily accounting duties accurately; ability to effectively meet and serve the public; ability to communicate effectively verbally and in writing. The ability to multi-task and use a phone system; a higher level of computer literacy including Microsoft Office, general desktop publishing software; registration and facility registration programs RecDesk; copy machine. The ideal candidate will have basic knowledge of facility maintenance. The ability to handle stressful situations and function well within a fast paced, multi-tasking environment. EDUCATION AND PRIOR EXPERIENCE: Must be enrolled in or a recent graduate of, an accredited college or university pursuing a degree in Parks and Recreation, Sports Management, Communications, or Business Education. Previous experience working in parks and recreation, event coordination, or facility operations is preferred, but not required. Candidates also should demonstrate knowledge of best practices as it applies to accounting, scheduling, bookkeeping, Microsoft Office, Google Docs and social media account management. Valid driver’s license and reliable transportation is required. SPECIFIC POSITION RESPONSIBILITIES: Other duties or functions may be required from time to time, and thus the information below is not an exhaustive list of responsibilities for this role. • Responsible for scheduling and coordinating Community Center and Village Parks facilities for programming, rentals, and special events. • Maintains rental records and communicates rental schedules and requirements to public works. • Performs janitorial/custodial tasks as needed at the Jackson Community. • Maintains office forms, files, and procedures for the department. • Assist with administrative tasks involving seasonal personnel, budgeting, facilities, and program information/registration. • Oversight of Fitness Center operations, memberships, reports, check-ins, renewals, 3rd party reimbursements and reports. • Responsible for marketing including, but not limited to print and web ads, email blasts Page 62 of 66 and Facebook page updates. • Works with Village Clerk for updating departmental information on the Village Website. • Assists in the coordination of special events along with the Recreation Supervisors and Director, including Action in Jackson and multiple Friends of Jackson Parks and Recreation events. • Maintains a positive, helpful and cohesive partnership between the Parks and Recreation Department and long-term facility rental groups. • Responds to inquiries from employees, citizens, and others and refer, when necessary, to appropriate persons. • Compose, type, and edit correspondence, reports, memoranda, and other materials required. • Acts as “substitute” for front desk staff when applicable and necessary. ENVIRONMENTAL ADAPTABILITY: The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally required to work abnormal hours. The noise level in the work environment is usually moderate and employee must have ability to sustain prolonged visual concentration and ability to sit or stand for long periods of time. The Village of Jackson is an equal opportunity employer. In compliance with the Americans with Disabilities Act, the Village will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with employer. Job Description Updated on: 2/01/2026 Supervisor’s Signature Date Employee’s Signature Date Page 63 of 66 VILLAGE OF JACKSON JOB DESCRIPTION POSITION: Operations Manager DEPARTMENT: Jackson Parks & Recreation IMMEDIATE SUPERVISOR: Parks & Recreation Director CLASSIFICATION: Permanent Part Time EXERCISES DIRECT SUPERVISION: Office Assistant, Custodial Staff and Building Supervisors GENERAL STATEMENT OF DUTIES: The Operations Manager is responsible for the coordination and scheduling of the Jackson Community Center (JCC) and Village Parks. Hires, trains, supervises, schedules, and evaluates building staff. Serves as the liaison for long-term renters of the Community Center. Assists the Director in planning and implementation of recreational programming and special events. Performs clerical, secretarial, financial, and administrative work by answering phones, greeting the public, providing customer assistance, cashiering, data processing and building supply ordering. Role also includes bookkeeping which shall be comprised of daily deposits, registration administration and departmental marketing. SKILLS, KNOWLEDGE, AND ABILITIES: Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; knowledge of accounting principles and practices. Ability to perform daily accounting duties accurately; ability to effectively meet and serve the public; ability to communicate effectively verbally and in writing. The ability to multi-task and use a phone system; a higher level of computer literacy including Microsoft Office, general desktop publishing software; registration and facility registration programs RecDesk; copy machine. The ideal candidate will have basic knowledge of facility maintenance. The ability to handle stressful situations and function well within a fast paced, multi-tasking environment. EDUCATION AND PRIOR EXPERIENCE: A minimum of 3 years of progressive experience managing recreation activities. Candidates also should demonstrate knowledge of best practices as it applies to accounting, scheduling, bookkeeping, Microsoft Office, Google Docs and social media account management. Bachelor or associate degree in Recreation Management, Business Administration or related field; National Certification through NRPA (National Recreation and Park Association) as a Certified Park and Recreation Professional is desired. SPECIFIC POSITION RESPONSIBILITIES: Other duties or functions may be required from time to time, and thus the information below is not an exhaustive list of responsibilities for this role. • Responsible for scheduling and coordinating Community Center and Village Parks facilities for programming, rentals, and special events. • Serves as liaison to contracted users of the Community Center including but not limited to, the Washington County Boys and Girls Club and Kettlebrook Church. • Maintains rental records and communicates rental schedules and requirements to public works. • Coordinates the office and custodial/maintenance operations for the Jackson Community Center. • Maintains safety records and logs for cleaning chemicals and procedures as required. Page 64 of 66 • Performs janitorial/custodial tasks as needed at the Jackson Community. • Develops and maintains office forms, files, and procedures for the department. • Responsible for the layout and printing of bi-annual Activity Guide and all event marketing, coordinates content with Recreation Supervisors and Director. • Assist with administrative tasks involving seasonal personnel, budgeting, facilities, and program information/registration. • W orks with the Director and Recreation Supervisors in acquiring grants and sponsorships. • O versight of Fitness Center operations, memberships, reports, check-ins, renewals, 3rd party reimbursements and reports. • R esponsible for marketing including, but not limited to print and web ads, email blasts and Facebook page updates. • W orks with Village Clerk for updating departmental information on the Village Website. • Assists in the coordination of special events along with the Recreation Supervisors and Director, including Action in Jackson and multiple Friends of Jackson Parks and Recreation events. • Maintains a positive, helpful and cohesive partnership between the Parks and Recreation Department and long-term facility rental groups. • R esponds to inquiries from employees, citizens, and others and refer, when necessary, to appropriate persons. • S erves as treasurer including receipting various payments, posting monies to appropriate accounts and balancing deposits for the Village Treasurer and provides financial reports to the Director. • W orks with the Village Treasurer in preparing weekly batch deposits for the Village accounting system. • Compose, type, and edit correspondence, reports, memoranda, and other materials required. • Hires, trains, supervises, schedules, and evaluates front staff including Office Assistant, Custodians and Building Supervisors, and Building Assistants. • Acts as “substitute” for front desk staff when applicable and necessary. • Attends conferences, workshops, and meetings to further educate and maintain certifications. ENVIRONMENTAL ADAPTABILITY: The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally required to work abnormal hours. The noise level in the work environment is usually moderate and employee must have ability to sustain prolonged visual concentration and ability to sit or stand for long periods of time. The Village of Jackson is an equal opportunity employer. In compliance with the Americans with Disabilities Act, the Village will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with employer. Job Description Updated on: 1/20/2025 Supervisor’s Signature Date Page 65 of 66 Employee’s Signature Date Page 66 of 66