Board of Public Works Meeting — Agenda Packet

A Quorum of the Common Council, Administration Committee, Personnel Committee, Plan Commission, Redevelopment Authority, and other City bodies may attend this meeting, though no official action of these bodies will be taken. BOARD OF PUBLIC WORKS MEETING AGENDA Monday, October 19, 2026 at 6:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI or immediately following the Administration Committee meeting A. Call to Order B. Roll Call C. Public Comments on Any Matter Listed on the Agenda (5 minute time limit for each person) D. Minutes to Approve 1. Board of Public Works, 9/21/26 2. Special Board of Public Works, 10/5/26 E. Discussion / Action Items 1. Change Order — Contract No. 2026-04; Midway Place Resurfacing; Northeast Asphalt Inc.; Add $4,070.15 (Change Order No. 1 & Final) 2. Payment — Northeast Asphalt, Inc.; Contract No. 2026-04; Midway Place Resurfacing; $4,070.15 (Payment No. 2 & Final) 3. Payment — Donald Hietpas & Sons, Inc.; Contract No. M0002-09-00105; 2026 Utility Construction; $72,052.50 (Payment No. 5) 4. Payment — Northeast Asphalt, Inc.; Contract No. 2026-03; Clovis Park Tennis Courts Reconstruction; $120,900.32 (Payment No. 1) F. Adjournment "Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations." Page 1 of 13 BOARD OF PUBLIC WORKS MINUTES Monday, September 21, 2026 at 6:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Chair Marshall at 7:50pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Lewis, Marshall, Grade, School Absent: Ald. Perkins Also Present: FD Sassman, DPW Merten, PRD Sackett, PHD Hutter, PC Albrecht, Interim CA Walsh, Mayor Hammond, Clerk Janet C. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA D. MINUTES TO APPROVE 1. Board of Public Works, 9/8/26 Motion by District 8 Alderperson School seconded by District 7 Alderperson Grade to approve. Motion carried on voice vote. E. DISCUSSION / ACTION ITEMS 1. Payment — Donald Hietpas & Sons Inc; Contract No. M0002-09-00105; 2026 Utility Construction; $153,206.66 (Payment No. 4) Motion by District 8 Alderperson School, seconded by District 7 Alderperson Grade to approve. Motion carried 7-0 on roll call. F. ADJOURNMENT Motion by District 8 Alderperson School seconded by District 5 Alderperson Lewis to adjourn the Board of Public Works meeting at 7:52pm. Motion carried on voice vote. Minutes submitted by City Clerk Evan Janet. Page 2 of 13 SPECIAL BOARD OF PUBLIC WORKS MINUTES Monday, October 5, 2026 at 5:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Chair Marshall at 5:50pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, School Also Present: FD Sassman, DPW Merten, CDD Dane, PHD Hutter, PC Albrecht, LD Kopetsky, Interim CA Walsh, Mayor Hammond, Clerk Janet C. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA D. MINUTES TO APPROVE E. DISCUSSION / ACTION ITEMS 1. Street Use Permit — Homecoming Parade; Friday, October 16, 2026; 4:00 PM - 5:00 PM; Menasha Joint School District (Menasha High School) Motion by District 8 Alderperson School seconded by District 7 Alderperson Grade to approve. Motion carried on voice vote. Discussion considered the new event route. Staff advised that this item is the reason for the special meeting due to the timeline of preparing for this event. Staff also advised that this route starts at Butte des Morts Elementary School, then on to Tayco, Walbrun, Seventh, and Milwaukee Streets, ending at the Menasha High School. The changed route is due to the damage at Calder Stadium. 2. Payment — Don Hietpas and Sons Inc; Contract M00002-09-00105; 2026 Utility Construction; $153,206.66 (Payment No. 4) This item was previously considered and approved at the Board of Public Works meeting on September 21, 2026. Clerk's Note: This item was additionally considered and approved at the Common Council meeting on October 5, 2026. 3. Payment — Northeast Asphalt Inc; Contract No. 2026-04; Midway Place Resurfacing; $77,133.68 (Payment No. 1) Motion by District 8 Alderperson School, seconded by District 7 Alderperson Grade to approve. Motion carried 8-0 on roll call. Page 3 of 13 4. Change Order — Contract No. 2026-01; 2026 Street Construction; MCC Inc; Deduct 69,704.39 (Change Order No. 1) Motion by District 8 Alderperson School, seconded by District 7 Alderperson Grade to approve. Motion carried 8-0 on roll call. Staff advised that instead of paving Third Street due to surrounding damage, this project would now patch the street and then after redevelopment and potential sewer lateral work, the road would be finished. 5. Draft Lawson Canal Concept Plan No action was taken on this item. Discussion considered the amount of housing that would be created by the plan. Staff advised that this concept has been created by the Lawson Canal Ad-Hoc Advisory Committee, with members from the Board of Public Works, Redevelopment Authority, and Parks and Recreation Board. This is a communication to inform the Board of the work that has been done by the Ad- Hoc Committee in collaboration with consultants. Various actors have been included in this discussion to create a new style of waterfront area not seen in nearby municipalities. Staff advised on key components of the plan and noted potential funding sources that could help cover the costs of redevelopment. F. ADJOURNMENT Motion by District 8 Alderperson School seconded by District 7 Alderperson Grade to adjourn the Board of Public Works meeting at 6:10pm. Motion carried on voice vote. Minutes submitted by City Clerk Evan Janet. Page 4 of 13 Date: 10/14/2026 Change Order No. 1 (One) & Final Northeast Asphalt, Inc., W6380 Design Drive, Greenville, WI 54942 2026-04 You are directed to make the changes noted below in the subject contract unit number. I. See Itemized Payment 4,070.15$ The changes result in the following adjustments: CONTRACT-TOTAL TIME Prior to this Change Order Days Adjustments per this Change Order Days Current Contract Status Days Directed/Authorized Accepted City of Menasha Department of Public Works By: By: Date: Date: 117,852.65$ 4,070.15$ 121,922.80$ Change Order Contractor: Contract No.: Project: Midway Place Rehabilitation Page 5 of 13 Date: 4,070.15$ Less Retainage: 0.0% of Original Contract Payment 1 Payment 2 Payment 3 Payment 4 Payment 5 Payment 6 Payment 7 Date: BY: Public Works Authorization: Common Council Approval Date: Recommended for Payment Finance Department Account Number Amount Current Payment 44,789.12$ I certify that all bills for labor, equipment, materials and services are paid for which previous certificates for payment were issued. (Lien Waivers from all subcontractors and suppliers shall accompany each Request for Payment.) 77,133.68$ Change Order 3: Total Earned to Date (Summary Attached): 121,922.80$ Change Order 4: -$ Amount Due: 121,922.80$ Original Contract Amount: 117,852.65$ Change Order 1: Total Change Orders: 4,070.15$ Change Order 2: Total Contract Amount (Including Change Orders): 121,922.80$ Address: W6380 Design Drive, Greenville, WI 54942 Contract Unit No.:2026-04 Project Description:Midway Place Rehabilitation Certificate of Payment 10/13/2026 Payment Request:2 (Two) & Final Contractor: Northeast Asphalt, Inc. Page 6 of 13 Item Quantity Description Base Bid Unit Price Item Total Quantity Total Quantity Change Total Change 1 4,357 Pavement/Base Pulverizing $ 0.70 $ 3,049.90 4357.00 $ 3,049.90 0.00 $ - 2 371 Unclasified Excavation $ 27.00 $ 10,017.00 371.00 $ 10,017.00 0.00 $ - 3 4,467 Fine Grading and Compaction $ 2.40 $ 10,720.80 4467.00 $ 10,720.80 0.00 $ - 4 10 Utility Adjustment $ 735.00 $ 7,350.00 10.00 $ 7,350.00 0.00 $ - 5 2 Water Value Adjustment $ 110.00 $ 220.00 0.00 $ - -2.00 $ (220.00) 6 157 Sawcut (Asphalt Only) $ 2.25 $ 353.25 165.00 $ 371.25 8.00 $ 18.00 7 578 Asphalt Binder Course Pavement 2 1/4" Thick $ 74.10 $ 42,829.80 573.57 $ 42,501.54 -4.43 $ (328.26) 8 449 Asphalt Surface Course Pavement 1 3/4" Thick $ 83.10 $ 37,311.90 504.36 $ 41,912.32 55.36 $ 4,600.42 9 1 Erosion Control $ 500.00 $ 500.00 1.00 $ 500.00 0.00 $ - 10 1 Traffic Control $ 2,000.00 $ 2,000.00 1.00 $ 2,000.00 0.00 $ - 11 1 Construction Mobile/Demobile; Project Coordination; All Incidental Utility and Misc. Roadway Work; and All Other Project Work Area Restoration and Clean-Up to an Equal and/or Better Preconstruction Condition as Required and Related to the Overall Projec $ 3,500.00 $ 3,500.00 1.00 $ 3,500.00 0.00 $ - $ 117,852.65 $ 121,922.80 $ 4,070.15 Payment 2 (Two) & Final Total Base Bid Unit 2026-04 Midway Place Rehabilitation (Items 1 - 11) City of Menasha Contract Unit No. 2026-04 Midway Place Rehabilitation Page 7 of 13 Page 8 of 13 Page 9 of 13 Page 10 of 13 Page 11 of 13 Date: Less Retainage: 5.0% Payment 1 Payment 2 Payment 3 Payment 4 Payment 5 Payment 6 Payment 7 Date: BY: Laura Jungwirth, Public Works Director: Common Council Approval Date: (Lien Waivers from all subcontractors and suppliers shall accompany each Request for Payment.) I certify that all bills for labor, equipment, materials and services are paid for which previous certificates for payment were issued. Recommended for Payment Change Order 3: Change Order 4: Contract Unit No.:2026-03 Project Description: Original Contract Amount: Total Change Orders: Total Contract Amount (Including Change Orders): Total Earned to Date (Summary Attached): Certificate of Payment Payment Request: 745,217.74$ Change Order 1: Change Order 2: -$ 10/14/2026 1 (one) Northeast Asphalt, IncContractor: W6380 Design Drive, Greenville, WI 54942 745,217.74$ 127,263.50$ 6,363.18$ 120,900.32$ Current Payment Amount Due: 120,900.32$ Finance Department Account Number Amount Address: Clovis Tennis Courts Reconstruction Page 12 of 13 Item Quantity Description Unit Price Total Quantity Item Total 1. 1,275 Unclassified Excavation (C.Y.) 40.50$ 51,637.50$ 1275 51,637.50 $ 2. 5,395 Fine Grading and Compaction (S.Y.) $ 3.80 20,501.00$ 5395 20,501.00$ 3. 2,100 Placement of City Supplied Gravel Base (C.Y.) 12.50$ 26,250.00$ 2100 26,250.00$ 4. 620 2" Asphalt Pavement 4 lt 58-28S Binder (Ton) 155.00$ 96,100.00$ 0 - $ 5. 550 1.75" Asphalt Pavement 5 LT 58-28S Surface (Ton) 165.00$ 90,750.00$ 0 -$ 6. 1,800 Lawn Restoration (S.Y.) 13.18$ 23,724.00$ 0 -$ 7. 1,032 10' High Black Chain Link Fence (L.F.) 57.00$ 58,824.00$ 0 -$ 8. 3 4' Wide Black Chain Link Single Swing Gate (Each) 1,300.00$ 3,900.00$ 0 -$ 9. 1 Site Electric (L.S.) 140,190.00$ 140,190.00$ 0 - $ 10. 1,252 Tennis Court Control Joints with Joint Armor (L.F.) 19.79$ 24,777.08$ 0 - $ 11. 1 Tennis Court Leveling (L.S.) 3,020.00$ 3,020.00$ 0 - $ 12. 5,280 Tennis Court Surface (S.Y.) 11.79$ 62,251.20$ 0 - $ 13. 4,728 Tennis Court Striping (L.F.) 1.22$ 5,768.16$ 0 - $ 14. 8 Tennis Court Nets Complete (Each) 2,400.00$ 19,200.00$ 0 - $ 15. 1 Erosion Control (L.S.) 3,500.00$ 3,500.00$ 0.5 1,750.00 $ 16. 1 54,250.00 $ 54,250.00$ 0.5 27,125.00 $ 684,642.94$ 127,263.50 $ Alternate Bid B Item Quantity Description Unit Price Total 1B. 5,280 Plexibond Fiberglass Membrane $ 9.11 48,100.80 0 -$ 2B. 5,940 Type SR Geotextile Fabric 2.10$ 12,474.00 0 -$ 60,574.80 -$ 745,217.74$ 127,263.50 $ Payment 1 (One) Total Alternate Bid B CITY OF MENASHA Contract Unit No. 2026-03 Clovis Park Tennis Courts Reconstruction Total Base Bid (Items 1 - 16) Base Bid Construction Mobile/Demobile; Project Coordination; All Incidental Utility and Misc. Roadway Work; and All Other Project Work Area Restoration and Clean-Up to an Equal and/or Better Preconstruction Condition as Required and Related to the Overall Project. (L.S.) Total Base Bid + Alternate Bid B Page 1 of 1 Page 13 of 13