Administration Committee — Agenda Packet

A Quorum of the Common Council, Board of Public Works, Personnel Committee, Plan Commission, Redevelopment Authority, and other City bodies may attend this meeting, though no official action of these bodies will be taken. ADMINISTRATION COMMITTEE MEETING AGENDA Monday, October 19, 2026 at 6:30 PM First Floor Conference Rooms 100 Main Street, Menasha, WI or immediately following the Common Council meeting A. Call to Order B. Roll Call C. Minutes to Approve 1. Administration Committee, 9/21/26 D. Discussion / Action Items 1. R-41-26 - A Resolution Consenting to Public Finance Authority Issuance of Taxable Revenue Bonds for Alexander & Bishop 1, LLC Project 2. Storage Tank Pollution Liability Insurance (ACE American Insurance Company) (2027 Renewal) 3. Downtown Business Incentive Program Grant Application - 200 Main Street 4. 2027 Health Insurance Change; Vision & Dental Continuation E. Adjournment "Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations." Page 1 of 60 ADMINISTRATION COMMITTEE MINUTES Monday, September 21, 2026 at 6:30 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Chair Hale at 7:36pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Lewis, Marshall, Grade, School Absent: Ald. Perkins Also Present: FD Sassman, DPW Merten, CDD Dane, PRD Sackett, PHD Hutter, PC Albrecht, Interim CA Walsh, Mayor Hammond, Clerk Janet C. MINUTES TO APPROVE 1. Administration Committee, 9/8/26 Motion by District 2 Alderperson Eisenach seconded by District 7 Alderperson Grade to approve. Motion carried on voice vote. D. DISCUSSION / ACTION ITEMS 1. City of Menasha Ordinance Bond Schedule Revisions - Effective October 5, 2026 Motion by District 2 Alderperson Eisenach, seconded by District 5 Alderperson Lewis to approve. Motion carried 7-0 on roll call. 2. Downtown Business Incentive Program Grant Application - 2 Tayco Street Motion by District 2 Alderperson Eisenach, seconded by District 6 Alderperson Marshall to approve. Motion carried 7-0 on roll call. Discussion considered if any downtown businesses were affected by the tornado. Discussion also considered the timeline of this project. Staff advised that one additional business did reach out regarding this program and intends to apply. Staff also advised that $150,000 was budgeted for this program for this year. Staff also advised on a similar program that the City of Waupaca used to help reinvest in their downtown businesses. Staff additionally advised that the developer intends to move quickly with this project. 3. Police Department School Resource Officer Memorandum of Understanding Page 2 of 60 with MJSD Motion by District 2 Alderperson Eisenach, seconded by District 7 Alderperson Grade to approve. Motion carried 6-0-1 on roll call. District 5 Alderperson Lewis abstained due to her employment with the Menasha Joint School District. 4. Police Department Crossing Guard Memorandum of Understanding with MJSD Motion by District 2 Alderperson Eisenach, seconded by District 7 Alderperson Grade to approve. Motion carried 6-0-1 on roll call. District 5 Alderperson Lewis abstained due to her employment with the Menasha Joint School District. E. ADJOURNMENT Motion by District 2 Alderperson Eisenach seconded by District 6 Alderperson Marshall to adjourn the Administration Committee meeting at 7:47pm. Motion carried on voice vote. Minutes submitted by City Clerk Evan Janet. Page 3 of 60 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3630 | Fax (920) 967-5271 | menashawi.gov City of Menasha | Department of Finance MEMORANDUM DATE October 19, 2026 TO Common Council FROM Jennifer Sassman, Finance Director RE Resolution R-41-26 A Resolution Consenting to Public Finance Authority Issuance of Taxable Revenue Bonds for Alexander & Bishop 1, LLC Project The City of Menasha has been asked to consent to the Public Finance Authority issuance of taxable revenue bonds on behalf of Alexander & Bishop 1, LLC. These taxable bonds would finance and/or refinance a project on behalf of Alexander & Bishop 1, LLC for a retail center located at 1604 S. Appleton Road in Menasha. Pursuant to Section 66.0304(11)(a), Wisconsin Statutes, prior to issuance, bonds authorized by the Public Finance Authority must be approved by the governing body or highest-ranking executive or administrator of the political jurisdiction within whose boundaries to the Project is to be located. The Mayor has the authority to provide written consent to the issuance, however we thought it made sense to bring this matter forward in the form of resolution to Council. The Bonds would not constitute a debt or pecuniary liability, or a legal or moral obligation, of the City for any reason whatsoever and the City is not obligated to levy and tax or make any appropriations for payment of the Bonds. Recommended Motion Recommend Resolution R-41-26 to Common Council. A Resolution Consenting to Public Finance Authority Issuance of Taxable Revenue Bonds for Alexander & Bishop 1, LLC Project Page 4 of 60 RESOLUTION R-41-26 RESOLUTION CONSENTING TO PUBLIC FINANCE AUTHORITY ISSUANCE OF TAXABLE REVENUE BONDS FOR ALEXANDER & BISHOP 1, LLC PROJECT INTRODUCED BY: Mayor Hammond WHEREAS, the Public Finance Authority (the “Authority”) intends to issue its revenue bonds in one or more series of taxable bonds in an amount not to exceed $15,000,000 (the “Bonds”) to finance and/or refinance a project on behalf of Alexander & Bishop 1, LLC (the “Borrower”), consisting of financing: (i) the refunding of outstanding obligations related to a retail center located at 1604 S. Appleton Road, Menasha, Wisconsin, (ii) future tenant improvements, (iii) the providing of cash out to the Borrower, and (iv) the payment of the professional fees and costs of issuance (collectively, the “Project”); and WHEREAS, pursuant to Section 66.0304(11)(a), Wisconsin Statutes, prior to their issuance, bonds issued by the Authority must be approved by the governing body or highest- ranking executive or administrator of the political jurisdiction within whose boundaries the Project is to be located; and WHEREAS, the Borrower has requested that the City of Menasha, Wisconsin (the “City”) approve the financing of the Project and the issuance of the Bonds in order to satisfy the requirements of Section 4 of the Amended and Restated Joint Exercise of Powers Agreement Relating to the Public Finance Authority, dated as of September 28, 2010 (the “Joint Exercise Agreement”), and Section 66.0304(1l)(a), Wisconsin Statutes. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City that the Common Council hereby approves the issuance of the Bonds by the Authority for financing the Project. It is the purpose and intent of the Common Council that this Resolution constitutes approval of the Bonds by the City, which is a governmental unit having jurisdiction over the area in which the Project is located in accordance with Section 66.0304(11)(a), Wisconsin Statutes, and Section 4 of the Joint Exercise Agreement. The Bonds, when and if issued, shall not constitute a debt or pecuniary liability, or a legal or moral obligation, of the City for any reason whatsoever and the City is not obligated to levy any tax or make any appropriation for payment of the Bonds. Page 5 of 60 Adopted and recorded November xx, 2026. ________________________________________ Austin R. Hammond, Mayor ATTEST: ________________________________________ Evan Janet, City Clerk Recommended by: ____________________________ Motion/Second: ____________________________ Pass/Fail: _______ Requires: Majority Vote Page 6 of 60 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3608 | Fax (920) 967-5273 | www.menashawi.gov City of Menasha | Office of the City Attorney MEMORANDUM DATE October 19, 2026 TO Administration Committee FROM Yessi Laracuente, Finance Manager RE Storage Tank Pollution Liability Insurance (ACE American Insurance Company) (2027 RENEWAL) Attached for your consideration is the Schedule of Covered Storage Tanks, Storage Tank Pollution Liability Coverage, and Request to Bind Coverage for the 2027 Storage Tank Pollution Liability Insurance renewal from ACE American Insurance Company. The renewal premium will be $1,662, which represents 7.2% increase over the expiring premium ($1,550). RECOMMENDATION: Staff recommends acceptance of the renewal quote for Storage Tank Pollution Liability Insurance from ACE Insurance Company for 2027 in the amount of $1,662. Page 7 of 60 Alliant Insurance Services, Inc 18100 Von Karman Avenue 10th Floor Irvine, CA 92612 O 949 756 0271 F 619 699 0907 CA License No. 0C36861 www.alliant.com City of Menasha Storage Tank Pollution Liability Insurance Proposal Presented on: October 15, 2026 Presented by: Justin Swarbrick Page 8 of 60 Table of Contents Company Profile ........................................................................................................................................................................... 3 Our Service Team for You ............................................................................................................................................................ 4 Named Insureds ........................................................................................................................................................................... 5 Schedule of Covered Storage Tanks .......................................................................................................................................... 6 Storage Tank Pollution Liability .................................................................................................................................................. 7 Premium Comparison ................................................................................................................................................................ 11 Request to Bind Coverage ......................................................................................................................................................... 13 Disclosures ................................................................................................................................................................................... 14 Other Disclosures/Disclaimers ................................................................................................................................................. 15 Page 9 of 60 Company Profile At Alliant, we’ve created an organizational culture full of high-energy, talented, brokers and creative professionals who are dedicated to solving your challenges. As one of the top 5 largest commercial retail insurance brokerage firms in the U.S., we combine the power and breadth of big-company resources with a hyper-personalized approach that puts your interests above everything else. Our culture of entrepreneurialism, collaboration, and innovation gives us the independence and accountability to create solutions that uniquely match your needs. Because when people come first, more is possible. To learn more visit www.Alliant.com Page 10 of 60 Our Service Team for You Justin Swarbrick Senior Vice President Phone: 248 205 2931 Email: jjswarbrick@alliant.com Shane Storey, CIC, CRIS First Vice President Phone: 248 205 2934 Email: Shane.Storey@alliant.com Ethan Salsinger Vice President Phone: 614 696 5135 Email: Ethan.Salsinger@alliant.com Margaret Hayes Vice President, Account Executive Lead Phone: 248 205 2932 Email: mhayes@alliant.com Michael McIntosh, CISR Account Manager - Lead – Environmental Group Phone: (949) 660-8124 Email: mmcintosh@alliant.com Jillian Cooper Assistant Account Manager Phone: 248 205 2970 Email: jillian.cooper@alliant.com Page 11 of 60 Named Insureds Insured Interest City of Menasha Additional Named Insureds  Not Applicable Additional Insureds  Not Applicable NAMED INSURED DISCLOSURE  Name Insured(s) should match State of Incorporatio n filing. Inform Alliant if there is a difference or change  The First Named Insured policy status granted incl udes certain rights and responsibilities. These responsibilities do not apply to other Named Insureds on the policy. Some examples for First Named Insured status include; (1) being designated to act on behalf of all insureds for making policy changes, (2) receiving of correspondence, (3) distributing claim proceeds, and (4) making premium payments  Are ALL entities listed as named insureds? Coverage is not automatically afforded to all entities unless specifically named. Confirm with your producer and service team that all entities to be protected are on the correct policy. Not all entities may be listed on all policies based on coverage line.  Additional named insured is (1) A person or organi zation, other than the first named insured, identified as an insured in the policy declarations or an addendum to the policy declarations. (2) A person or organization added to a policy after the policy is written with the status of named insured. This entity would have the s ame rights and responsibilities as an entity named as an insured in the policy declarations (other than those rights and responsibilities reserved to the first named insured).  Applies to Professional Liability, Pollution Liabi lity, Directors & Officers Liability, Employment Practices Liability, Fiduciary Liability policies (this list not all inclusive). Check your Policy language for applicability. These policies provide protection to the Named Insured for claims made against it alleging a covered wrongful act. Page 12 of 60 Schedule of Covered Storage Tanks Insured Facility Name and Address Tank ID No. Install Date Tank Size (gal.) Tank Type (UST or AST) Retro Date Municipal Marina 1 Center St Menasha, Wisconsin 54952 1 11/13/2020 3,000 UST 12/31/2020 Municipal Public Works Facility 455 Baldwin St Menasha, Wisconsin 54952 1 11/01/2020 12,000 AST 12/31/2020 2 11/01/2020 5,000 AST 12/31/2020 Abbreviations: Underground Storage Tank - UST Above-Ground Storage Tank - AST *NOTE: Site- and tank-specific policy. No coverage provided for locations/tanks not scheduled *Day Tanks are not covered unless scheduled Page 13 of 60 Storage Tank Pollution Liability Insurance Company ACE American Insurance Company A.M. Best Rating A++ (Superior), Financial Size Category: XV (Greater than or Equal to USD 2.00 Billion) as of January 16, 2026 Standard & Poor’s Rating AA (Very Strong) as of Jan uary 13, 2026 Wisconsin Status Admitted Policy / Coverage Term December 31, 2026 to December 31, 2027 Retroactive Date See Schedule of Covered Storage Ta nks above Coverage Form PF-31181 (10/10) TankSafe® Storage Tank Liability I nsurance Policy CLAIMS MADE AND REPORTED POLICY FORM Coverages Coverage A: Third-Party Claims and First Party Reme diation Costs – Coverage for claims and remediation costs arising o ut of a storage tank incident, provided the claim is first made, or the Insured first discovers the storage tank incident, during the policy period. Any such claim or discovery of a storage tank incident must be reported to the Insurer, in writing, during the policy period or any applicable extended reporting period. Coverage only applies to storage tank incidents that first commence on or after the retroactive date and before the end of the policy period. Coverage B: Legal Defense Expenses – Coverage for legal defense expense necessarily incurred to respond to a claim pursuant to Coverage A, above, to which this insurance applies. Loading and Unloading Coverage included Covered Storage Tanks See Schedule of Covered Stora ge Tanks Limits Per Storage Tank Incident Limit of Liability (Claims and Remediation Costs) $1,000,000 Aggregate Limit of Liability (Claims and Remediation Costs) for all Storage Tank Incidents $2,000,000 Aggregate Limit of Liability for all Legal Defense Expense for all Storage Tank Incidents $1,000,000 Total Policy Aggregate Limit of Liability for all Storage Tank Incidents $3,000,000 Deductible Per Storage Tank Incident $5,000 Page 14 of 60 Storage Tank Pollution Liability – Continued Defense Inside/Outside the Limit Inside the Limits ($1M Aggregate Limit of Legal De fense Expense) Who has the Duty to Defend Insurer Exclusions (including but not limited to)  Contractual Liability  Employers Liability  Fines and Penalties  First Party Property Damage, does not apply to reme diation costs  Fraud or Misrepresentation  Known Conditions  Insured’s Internal Expenses  Intentional Non-Compliance  Lead-Based Paint and Asbestos  Nuclear Hazard  Regulatory Compliance  Storage Tank Contents  War or Terrorism  Out of Service or Replacement Tanks Endorsement (including but not limited to)  Closure, Removal or Replacement Amendatory - PF-31 156 (09/10)  AST Aggregate Sublimit of Liability Endorsement: $ 2,000,000 - PF-31156 (09/10)  UST Aggregate Sublimit of Liability Endorsement: $ 2,000,000 - PF-31182 (09/10)  Extended Reporting Period Scope Confirmation (Firs t-Party Discovery) Endorsement - PF-54022 (02/20)  Financial Responsibility Condition - PF-31172 (09/ 10)  Loading and Unloading Coverage (Time Element Repor ting – within 72 Hours) Endorsement - PF-31174 (09/10)  Other Insurance Amendatory Endorsement - PF-57403 (10/22)  Schedule of Covered Storage Tanks - PF-31164 (09/1 0)  Trade or Economic Sanctions Endorsement - ALL-2110 1 (11/06)  Important Notice – Wisconsin - ALL-38969 (08/12)  WI Notice To Policyholders - ALL-5X51a (2/06)  Chubb Producer Compensation Practices & Policies - ALL-20887a (03/16)  U.S. Treasury Department's Office of Foreign Asset s Control ("OFAC") Advisory Notice to Policyholders - ILP 001 01 04  Terrorism Risk Insurance Act Endorsement - PF-2372 8b (02/20)  Disclosure Pursuant to Terrorism Risk Insurance Ac t - TRIA11e (08/20) Additional Named Insureds Not Applicable Additional Insureds Not Applicable Total Cost Including TRIA $1,662.00 With Loading and Unloading Coverage Page 15 of 60 Storage Tank Pollution Liability – Continued Terrorism Option Terrorism Risk Insurance Act Coverage included in premium above Other Insurance If other valid and collectible insurance is available to the “insured” covering a loss also covered by this Policy, the insurance afforded by this Policy shall apply as primary insurance. Jurisdiction and Venue State of New York Choice of Law State of New York Minimum Earned Premium 0% Notice of Claim or Storage Tank Incident Written notice of any claim or incident must be received, ASAP, but no more than 7 days after first became or should have become aware of said claim or incident, by: a. Notice of Claim or Storage Tank Incident: Chubb Environmental Claims Manager Chubb USA Claims P.O. Box 5103 Scranton, PA 18505-0510 Fax: (866) 635-5687 First Notice Fax: (800) 951-4119 First Notice Email: CasualtyRiskEnvironmentalFirstNotice@chubb.com b. All Other Notices: Environmental Underwriting Officer Chubb Environmental P.O. Box 1000 436 Walnut Street – WA 07A Philadelphia, PA 19106 ** Applicable to loading and unloading coverage, if pu rchased : Written notice must be provided to the Insurer of any loading and unloading related storage tank incident within seventy-two (72) hours of the event during the policy period. Page 16 of 60 Storage Tank Pollution Liability – Continued Notice of Intent to Repair, Close In Place, Remove From Service and/or Replace A Covered Tank Written notice must be provided no fewer than five (5) business days prior to the commencement date of any intrusive repair, closure-in-place, removal from service and / or replacement activities pertaining to covered storage tanks, by: Chubb Environmental Claims Manager CHUBB USA Claims P.O. Box 5103 Scranton, PA 18505-0510 Fax: (866) 635-5687 Extended Reporting Period  180 Day Automatic Basic Extended Reporting Period  30 Month Optional Extended Reporting Period availa ble for not more than 200% of full policy premium Policy Auditable Auditable Conditions  60 days Cancellation (15 days for non-payment)  Premium is due within 30 days of policy inception  Agency Bill  Payment Plan: Annual  Written notice must be provided to the Insurer of any loading and unloading related storage tank incident within 72 hours of the event during the policy period Quote Valid Until December 31, 2026 Binding Conditions  Written Request to Bind Coverage, please sign the Request to Bind Coverage section in this proposal.  Signed ACE application and facility worksheet, PRI OR TO BINDING. Note: Changes to the application attached can change the terms on this proposal. CLAIMS REPORTING NOTICE PLEASE NOTE THAT POLLUTION LIABILITY POLICIES CONTA IN EXTREMELY STRICT CLAIM REPORTING PROCEDURES. Attached please find your policy specific claim reporting requirements - Please make sure you understa nd these obligations. Contact your Alliant Service Team with any questions. See Disclaimer Page for Important Notices and Acknowledgement Page 17 of 60 Premium Comparison Coverage Expiring Premium Renewal Premium Storage Tank Pollution Liability $1,550.00 $1,662.00 Total Premium $1,550.00 $1,662.00 Page 18 of 60 Other Coverage Options Note some of these coverages may be included with l imitations or insured elsewhere. This is a partial listing as you may have additional risks not contemplated here which are unique to your organization.  Business Income/Extra Expense  Earthquake  Employed Lawyers  Employee Benefits Liability  Equipment Breakdown  Food Borne Illness  Foreign Insurance  Garagekeepers Liability  Hired Auto Physical Damage  Kidnap & Ransom  Law Enforcement Liability  Media and Publishers Liability  Network Security / Privacy Liability and Internet Media Liability  Non-Owned & Hired Automobile Liability  Owned/Non-Owned Aircraft  Owned Watercraft  Professional Liability  Property in Transit  Property of Others (Clients, Employees, Other)  Special Events Liability  Spoilage  Student Accident  Volunteer Accidental Death & Dismemberment (AD&D)  Workers Compensation & Employers Liability  Workplace Violence Glossary of Insurance Terms Below are links to assist you in understanding the insurance terms you may find within your insurance coverages: http://insurancecommunityuniversity.com/university-resources/insurance-glossary-free https://consumers.ambest.com/content.aspx?rec=26161 3 http://www.irmi.com/online/insurance-glossary/default.aspx Page 19 of 60 Request to Bind Coverage City of Menasha We have reviewed the proposal and agree to the term s and conditions of the coverages presented. We ar e requesting coverage to be bound as outlined by coverage line below: Coverage Line Bind Coverage for: Storage Tank Pollution Liability ☐ This Authorization to Bind Coverage also acknowledg es receipt and review of all disclaimers and disclosures, including exposures used to develop insurance terms, contained within this proposal . Signature of Authorized Representative Date Title Printed / Typed Name This proposal does not constitute a binder of insurance. Binding is subject to final carrier approval . The actual terms and conditions of the policy will prevail. Page 20 of 60 Disclosures This proposal of insurance is provided as a matter of convenience and information only. All informati on included in this proposal, including but not limited to personal and real property values, locations, operations, products, data, automobile schedules, financial data and loss experience, is based on facts and representations supplied to Allia nt Insurance Services, Inc. by you. This proposal does not reflect any independent study or investigation by Alliant Insurance Services, Inc. or its agents and employees. Please be advised that this proposal is also expressly conditioned on there being no material change i n the risk between the date of this proposal and the inception date of the proposed policy (including the occurrence of a ny claim or notice of circumstances that may give rise to a claim under any policy which the policy being proposed is a renewal or replacement). In the event of such change of risk, the insurer may, at its sole discretion, modify, or withdraw this proposal, whether or not this offer has already been accepted. This proposal is not confirmation of insurance and does not add to, extend, amend, change, or alter any coverage in any actual policy of insurance you may have. All existing policy terms, conditions, exclusions, and limitations apply. For specific information regarding your insurance coverage, please refer to the policy itself. Alliant Insurance Services, Inc. will not be liable for any claims arising from or related to information included in or omitted from this proposal of insurance. Alliant embraces a policy of transparency with respect to its compensation from insurance transactions. Details on our compensation policy, including the types of income that Alliant may earn on a placement, are available on our website at www.alliant.com . For a copy of our policy or for any inquiries regarding compensation issues pertaining to your accou nt you may also contact us at: Alliant Insurance Services, Inc., Attention: General Counsel, 701 B Street, 6th Floor, San Diego, CA 92101. Analyzing insurers' over-all performance and financial strength is a task that requires specialized skills and in-depth technical understanding of all aspects of insurance company finances and operations. Insurance brokera ges such as Alliant Insurance typically rely upon rating agencies for this type of market analysis. Both A.M. Best and Standard and Poor's have been industry leaders in this area for many decades, utilizing a combination of quantitative and qualitative analysis of the information available in formulating their ratings. A.M. Best has an extensive database of nearly 6,000 Life/Health, Property Casualty and International companies. You can visit them at www.ambest.com . For additional information regarding insurer fina ncial strength ratings visit Standard and Poor's website at www.standardandpoors.com . Our goal is to procure insurance for you with underwriters possessing the financial strength to perform. Alliant does not, however, guarantee the solvency of any underwriters with which insurance or reinsurance is placed and maintains no responsibility for any loss or damage arising from the financial failure or insolvency of any insurer. We encourage you to review the publicly available information collected to enable you to make an informed decision to accept or reject a particular underwriter. To learn more about companies doing business in your state, visit the Department of Insurance website for that state. Page 21 of 60 New York Regulation 194 Alliant Insurance Services, Inc. is an insurance producer licensed by the State of New York. Insurance producers are authorized by their license to confer with insurance purchasers about the benefits, terms and conditio ns of insurance contracts; to offer advice concerning the substantive benefits of particular insurance contracts; to s ell insurance; and to obtain insurance for purchasers. The role of the producer in any particular transaction typically inv olves one or more of these activities. Compensation will be paid to the producer, based on the insurance contract the producer sells. Depend ing on the insurer(s) and insurance contract(s) the purchaser selects, compensation will be paid by the insurer(s ) selling the insurance contract or by another third party. Such compensation may vary depending on a number of fac tors, including the insurance contract(s) and the insurer(s) the purchaser selects. In some cases, other factors such as the volume of business a producer provides to an insurer or the profitability of insurance contracts a producer prov ides to an insurer also may affect compensation. The insurance purchaser may obtain information about compensation expected to be received by the producer based in whole or in part on the sale of insurance to the purchaser, and (if applicable) compensation expected to be received based in whole or in part on any alternative quotes presented to the purchaser by the producer, by requesting such information from the producer. Privacy At Alliant, one of our top priorities is making sure that the information we have about you is protected and secure. We value our relationship with you and work hard to preserve your privacy and ensure that your preferences are honored. At the same time, the very nature of our relationship may result in Alliant’s collecting or sharing certain types of information about you in order to provide the products and serv ices you expect from us. Please take the time to read our full Privacy Policy posted at www.alliant.com , and contact your Alliant service team should you have any questions. Other Disclosures/Disclaimers FATCA The Foreign Account Tax Compliance Act (FATCA) requ ires the notification of certain financial accounts to the United States Internal Revenue Service. Alliant does not provide tax advice so please contact your tax consultant for your obligation regarding FATCA. Guarantee Funds Established by law in every state, guaranty funds are maintained by a state's insurance commissioner t o protect policyholders in the event that an insurer becomes insolvent or is unable to meet its financial obligations. If your insurance carrier is identified as ‘Non-Admitted’, your policy is not protected by your state’s Guaranty Fund. Page 22 of 60 Other Disclosures/Disclaimers (continued) Claims Reporting Your policy will come with specific claim reporting requirements. Please make sure you understand these obligations. Contact your Alliant Service Team with any questions. Claims Made Policy This claims-made policy contains a requirement stating that this policy applies only to any claim first made against the Insured and reported to the insurer during the policy period or applicable extended reporting period. Claims must be submitted to the insurer during the policy period, or applicable extended reporting period, as require d pursuant to the Claims/Loss Notification Clause within the policy in order for coverage to apply. Late reporting or failure to report pursuant to the policy’s requirements could result in a disclaimer of coverage by the insurer. Any Employment Practices Liability (EPL) or Directors & Officers (D&O) with EPL coverage must give notice to the insurer of any charges / complaints brought by any state / federal agency (i.e. EEOC and similar proceedings) involving an employee. To preserve your rights under the policy, it is important that timely notice be given to the insurer, whether or not a right to sue letter has been issued. Changes and Developments It is important that we be advised of any changes in your operations, which may have a bearing on the validity and/or adequacy of your insurance. The types of changes that concern us include, but are not limited to, those listed below:  Changes in any operations such as expansion to ano ther state, new products, or new applications of ex isting products.  Travel to any state not previously disclosed.  Permanent operations outside the United States, Ca nada or Puerto Rico.  Mergers and/or acquisition of new companies and an y change in business ownership, including percentag es.  Any newly assumed contractual liability, granting of indemnities or hold harmless agreements.  Any changes in existing premises including vacancy , whether temporary or permanent, alterations, demolition, etc. Also, any new premises either purchased, constructed or occupied  Circumstances which may require an increased liabi lity insurance limit.  Any changes in fire or theft protection such as th e installation of or disconnection of sprinkler sys tems, burglar alarms, etc. This includes any alterations to the system.  Immediate notification of any changes to a schedul ed of equipment, property, vehicles, electronic dat a processing, etc.  Property of yours that is in transit, unless previ ously discussed and/or currently insured. Page 23 of 60 Other Disclosures/Disclaimers (continued) Certificates / Evidence of Insurance A Certificate or Evidence is issued as a matter of information only and confers no rights upon the cer tificate holder. The certificate does not affirmatively or negatively amend, extend or alter the coverage afforded by a pol icy, nor does it constitute a contract between the issuing insurer(s), authorized representative, producer or recipient. You may have signed contracts, leases or other agre ements requiring you to provide this evidence. In those agreements, you may assume obligations and/or liability for others (Indemnification, Hold Harmless) and some of the obligations that are not covered by insurance. We recommend that yo u and your legal counsel review these documents. In addition to providing a Certificate or Evident of Insurance, you may be required to name your landl ord, client or customer on your policy as a loss payee on property insurance or as an additional insured on liability insurance. This is only possible with permission of the insurance company, added by endorsement and, in some cases, an ad ditional premium. By naming the certificate holder as additional insured, there are consequences to your risks and insur ance policy including:  Your policy limits are now shared with other entit ies; their claims involvement may reduce or exhaust your aggregate limit.  Your policy may provide higher limits than require d by contract; your full limits can be exposed to the additional insured.  There may be conflicts in defense when your insure r has to defend both you and the additional insured.  An additional insured endorsement will most likely not provide notification of cancellation. Some insurance companies use a “blanket” additional insured endors ement that provides coverage automatically when it is required in a written contract. Most insurance companies do not want to be notified of all additional insureds when there is a blanket endorsement on the policy. If a notice of cancellation is required for the additional insured party, you must notify us immediately and we will request an endorsement from your insurance company. There may be an additional premium for ad ding a notice of cancellation endorsement for an additional insured. See Request to Bind Coverage page for acknowledgmen t of all disclaimers and disclosures. Page 24 of 60 Chubb Environmental IN THE EVENT OF AN ENVIRONMENTAL EMERGENCY: 1) Follow your company procedures for reporting and responding to an incident 2) Alert local emergency authorities, as appropriate 3) Report the incident to Chubb Environmental through the Environmental Incident Alert system by one of the following methods: Phone: 888-310-9553 Website: www.chubbeia.net Mobile Incident Reporting: Be prepared to give basic information about the loc ation and nature of the incident, as well as steps w hich have been taken in response to the incident. You will be contacted b y a trained representative of Chubb to discuss furt her response steps as soon as possible. DO follow your company’s detailed response plan DO contact your management as well as appropriate a uthorities DO ensure anyone who could come in contact with a s pill or release is kept away DO NOT ignore a potential spill or leak DO NOT attempt to respond beyond your level of trai ning or certification Page 25 of 60 Request to Bind Coverage City of Menasha We have reviewed the proposal and agree to the term s and conditions of the coverages presented. We ar e requesting coverage to be bound as outlined by coverage line below: Coverage Line Bind Coverage for: Storage Tank Pollution Liability ☐ This Authorization to Bind Coverage also acknowledg es receipt and review of all disclaimers and disclosures, including exposures used to develop insurance terms, contained within this proposal . Signature of Authorized Representative Date Title Printed / Typed Name This proposal does not constitute a binder of insurance. Binding is subject to final carrier approval . The actual terms and conditions of the policy will prevail. Page 26 of 60 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3650 | Fax (920) 967-5272 | menashawi.gov City of Menasha | Department of Community Development M EMORANDUM DATE October 19, 2026 TO City of Menasha Administration Committee FROM Kristi Heim, Associate Planner RE dfdDDowntown Business Incentive Program Application The purpose of this memo is to provide background information for a grant application discussion/action item on the October 19, 2026, Administration Committee Agenda. Background The City of Menasha Downtown Building Incentive Program (DBIP) is designed to support downtown property owners and business owners in making building improvements that extend the life of Menasha’s historic downtown buildings. This program provides matching grant funds to cover design and construction costs directly related to interior and exterior alternations including Façade, Roof, HVAC, Electrical, Plumbing, Insulation, Structural, and ADA related improvements. The Community Development Department administers the DBIP including program promotion, program intake, reviewing completed applications, interpreting program guidelines, and reviewing and approving reimbursement requests. Approval or denial of DBIP applications will occur as applications are submitted. Qualified projects will be approved on a first-come, first-serve basis. Final determination of the award amounts and funding recipients will be made by the City of Menasha Administration Committee. Application Review Staff received a DBIP grant application for 200 Main Street from the building owners (Anna Zoltowski and Robert Ivey). The applicant is requesting funding to pay for roof work, structural repairs, façade restoration, electrical repairs and upgrades, and Page 27 of 60 2 of 2 insulation improvements. The total cost of the projects is $150,000.00 and the applicants are requesting $50,000.00 Staff reviewed the DBIP grant application and found that it meets the guidelines established for the program. Staff also notes that any proposed façade work must be reviewed and approved by the Landmarks Commission prior to the onset of work. Staff Recommendation Recommend the City of Menasha Administration Committee approve the Downtown Business Incentive Program application for 200 Main Street for $50,000.00. Page 28 of 60 Page 29 of 60 Page 30 of 60 Page 31 of 60 Page 32 of 60 Page 33 of 60 Page 34 of 60 Page 35 of 60 Page 36 of 60 Page 37 of 60 Page 38 of 60 Page 39 of 60 Page 40 of 60 Page 41 of 60 Page 42 of 60 Page 43 of 60 Page 44 of 60 Page 45 of 60 Page 46 of 60 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3604 | Fax (920) 967-3606 | www.menashawi.gov City of Menasha | Human Resources Department MEMORANDUM DATE October 13, 2026 TO Common Council FROM Kimberly Cardoza, HR Manager RE 2027 Health Insurance Change; Vision & Dental Continuation Health Insurance The City of Menasha has been insured through Network Health since 2022 and is seeking a strategic change to its employee health insurance program. The City is recommending a transition to the WCA (Wisconsin Counties Association) Group Health Trust (GHT) with health plans administered through UnitedHealthcare/UMR. The WCA Group Health Trust (GHT) is a health benefits program established in 1991 to help Wisconsin public employers, including cities, counties, towns, villages, and school districts, provide employee health benefits. The Trust was created by Wisconsin county officials to pool resources and develop a health benefits program tailored to the needs of Wisconsin local government employers. GHT provides participating employers with access to health plan options, provider networks, prescription drug programs, and wellness resources. Under the proposed arrangement, GHT would provide the City's health benefits program, while UMR would serve as the third-party administrator responsible for claims processing and related administrative services, utilizing the UnitedHealthcare Choice Plus provider network. This change would provide employees with access to an expanded provider network while maintaining the City’s current health plan designs and benefits. The transition would result in an annual premium increase of 2% compared to the City’s current plans. This strategic change would allow the City to expand provider access for employees and their families while maintaining continuity in plan benefits and responsibly managing the cost of employee health coverage. The two plans are outlined in the GHT contract. Page 47 of 60 2 of 2 Family Advantage Health Plan 2027 will mark the fourth year the City will offer the Family Advantage Health Plan (FAHP) opt-out option. This plan continues to operate successfully: • Projected Annual Savings for 2025: $260,000 • 18 Enrolled Employees Health Reimbursement Account (HRA) Health Reimbursement Arrangements (HRA) Amounts for 2027 for non-represented employees remain the same. Dental & Vision Insurance The City will continue to offer dental insurance through our self-funded Delta Dental plan with no change to plan or premium. The City will also continue to offer vision insurance through Superior Vision with no change to plan or premium. Recommendation Accept and recommend that the Common Council approve the transition from Network Health to the WCA Group Health Trust (GHT), with an anticipated annual premium increase of 2%, while continuing to offer the Family Advantage Health Plan, HRA offerings, and Dental and Vision Insurance, as presented. Plan Coverage Tier Annual Amount Employee Only 500.00$ Employee & Spouse 1,000.00$ Employee & Child 1,000.00$ Family 1,000.00$ Page 48 of 60 Page 1 of 4 CITY OF MENASHA MEDICAL/RX PROPOSAL (Effective 01/01/2027) Proposed Plan Benefits – Current Plan 1 Offering Network UHC Choice Plus Plan Type QHDHP - EPO Accumulation Type Non-Embedded Benefit Accumulator Calendar Year In-Network Out-of-Network Deductible $2,000/$4,000 N/A Coinsurance 100% N/A Total Maximum Out-of-Pocket (Ded, Coins, and Rx) $3,000/$6,000 N/A Medical Benefits Inpatient Hospital Deductible/100% N/A Outpatient Hospital Deductible/100% N/A Office Visit Deductible/100% N/A Specialist Office Visit Deductible/100% N/A Preventive Exam 100%/Deductible Waived N/A Chiropractic Visit/Manipulation Deductible/100% N/A Phys/Occ/Sp/Resp Therapy Deductible/100% N/A Urgent Care PPO Deductible/100% Emergency Room Care PPO Deductible/100% Mental Health/Subst. Abuse: Office Visit Inpatient Outpatient Deductible/100% Deductible/100% Deductible/100% N/A High Tech Imaging Coverage Deductible then $100 Copay N/A Diagnostic Imaging/X-Ray Deductible/100% N/A Outpatient/Office Lab/Pathology Deductible/100% N/A Oral Surgery Deductible/100% N/A All Other Covered Medical Services Deductible/100% N/A Teladoc Benefits 100%/Deductible Waived Pharmacy Benefits Drug Plan Formulary Retail, 30 Days Retail, 31-90 Days Mail Order, 90 Days Specialty, 30 Days Generic Preferred Non-Preferred Ded then $10 Copay Ded then $30 Copay Ded then $25 Copay Ded then $100 Copay Ded then $25 Copay Ded then $75 Copay Ded then $60 Copay Ded then $100 Copay Ded then $50 Copay Ded then $180 Copay Ded then $150 Copay Ded then $200 Copay Mandatory Generic: Yes HDHP Preventive Rx List: Yes Rx Max Out-of-Pocket: Included in Medical Other Benefits Value Adds Betr Health, Maternity Management, Vision Exam, Hearing Exam, One Pass Select, COBRA Administration By: CITY OF MENASHA By: WCA Group Health Trust Signature: ________________________________________ Signature: _______________________________________ Print Name: ______________________________________ Print Name: Michael Lamont________________________ Title: ____________________________________________ Title: Chief Operating Officer________________________ Date: ____________________________________________ Date: ___________________________________________ Page 49 of 60 Page 2 of 4 CITY OF MENASHA MEDICAL/RX PROPOSAL (Effective 01/01/2027) Proposed Plan Benefits – Current Plan 2 Offering Network UHC Choice Plus Plan Type EPO Accumulation Type Embedded Benefit Accumulator Calendar Year In-Network Out-of-Network Deductible $1,500/$3,000 N/A Coinsurance 90% N/A Total Maximum Out-of-Pocket (Ded, Coins, and Rx) $2,500/$5,000 N/A Medical Benefits Inpatient Hospital Deductible/90% N/A Outpatient Hospital Deductible/90% N/A Office Visit Deductible/90% N/A Specialist Office Visit Deductible/90% N/A Preventive Exam 100%/Deductible Waived N/A Chiropractic Visit/Manipulation Deductible/90% N/A Phys/Occ/Sp/Resp Therapy Deductible/90% N/A Urgent Care PPO Deductible/90% Emergency Room Care PPO Deductible/90% Mental Health/Subst. Abuse: Office Visit Inpatient Outpatient Deductible/90% Deductible/90% Deductible/90% N/A High Tech Imaging Coverage Deductible then $100 Copay N/A Diagnostic Imaging/X-Ray Deductible/100% N/A Outpatient/Office Lab/Pathology Deductible/100% N/A Oral Surgery Deductible/100% N/A All Other Covered Medical Services Deductible/100% N/A Teladoc Benefits 100%/Deductible Waived Pharmacy Benefits Drug Plan Formulary Retail, 30 Days Retail, 31-90 Days Mail Order, 90 Days Specialty, 30 Days Generic Preferred Non-Preferred $10 Copay $30 Copay $25 Copay $100 Copay $25 Copay $75 Copay $60 Copay $100 Copay $50 Copay $180 Copay $150 Copay $200 Copay Mandatory Generic: Yes HDHP Preventive Rx List: Yes Rx Max Out-of-Pocket: Included in Medical Other Benefits Value Adds Betr Health, Maternity Management, Vision Exam, Hearing Exam, One Pass Select, COBRA Administration By: CITY OF MENASHA By: WCA Group Health Trust Signature: ________________________________________ Signature: _______________________________________ Print Name: ______________________________________ Print Name: Michael Lamont________________________ Title: ____________________________________________ Title: Chief Operating Officer________________________ Date: ____________________________________________ Date: ___________________________________________ Page 50 of 60 Page 3 of 4 CITY OF MENASHA MEDICAL/RX PROPOSAL (Effective 01/01/2027) Coverage Tier $2,000/$4,000 Deductible Proposed Premium Rates Single $744.52 Employee + Spouse $1,572.55 Employee + Child(ren) $1,382.60 Family $2,421.85 Coverage Tier $1,500/$3,000 Deductible Proposed Premium Rates Single $871.62 Employee + Spouse $1,841.10 Employee + Child(ren) $1,618.74 Family $2,835.45 By: CITY OF MENASHA By: WCA Group Health Trust Signature: _____________________________________ Signature: ____________________________________ Print Name: ____________________________________ Print Name: Michael Lamont_____________________ Title: _________________________________________ Title: Chief Operating Officer_____________________ Date: _________________________________________ Date: ________________________________________ Page 51 of 60 Page 4 of 4 CITY OF MENASHA MEDICAL/RX PROPOSAL (Effective 01/01/2027) Assumptions • Rates are guaranteed for the contract period of 01/01/2027 through 12/31/2027. • Rates are based on your submitted census. WCA Group Health Trust reserves the right to adjust the rates from audit date back to effective date if any of the following changes: • Enrollment +/- 10% • Average Contract Size +/- 10% • Area Factor +/- 8 • Age/Sex Factor +/- 10% • Cobra enrollees are more than 10% of enrollment • Retiree enrollees are more than 10% of enrollment • Any Material Changes • Employer contributes a minimum of 50% toward the employee-only rates and 50% toward the dependent rates. • Requires a minimum participation level of 75% • This offer, unless otherwise stated herein, completely replaces all other previous offers or portions thereof. Any offers previously extended are hereby null and void. • WCA Group Health Trust reserves the right to adjust the rates and/or fees (i) in the event of any changes in federal, state or other applicable legislation or regulation; (ii) in the event any changes in Plan design required by the applicable regulatory authority (i.e. mandated benefits) or by the Plan Sponsor; and (iii) as otherwise permitted in our policy. • This premium may include state and federal taxes and fees. • Plan design and corresponding premium rates offered herein represent a coverage option that is consistent with your current group size (based on most recent census or survey information) and closely matches your current coverage. Additional coverage options may be available to you. • Premium rates include a $30.00 PEPM commission payable to your agent based on negotiations between you and your broker/consultant. • 2028 renewal rates are guaranteed based on the following: o Not to exceed 8% with MLR 90% or below o Not to exceed 10% with MLR 91% - 100% o No offer of rate guarantee with MLR greater than 100% • Coverage for current benefit provisions not illustrated within the RFP documents are subject to further review by WCA Group Health Trust. By: CITY OF MENASHA By: WCA Group Health Trust Signature: _____________________________________ Signature: ____________________________________ Print Name: ____________________________________ Print Name: Michael Lamont_____________________ Title: _________________________________________ Title: Chief Operating Officer_____________________ Date: _________________________________________ Date: ________________________________________ Page 52 of 60 WISCONSIN COUNTIES ASSOCIATION (WCA) GROUP HEALTH TRUST (GHT) Overview Page 53 of 60 The WCA Group Health Trust was created in 1991 when county officials joined together to create an employee benefit program that would meet the unique needs of local governments. Today, we partner with 120 Schools, Counties, and Municipalities. We serve 17,000 employees and 45,000 members. WHO WE ARE 2 Page 54 of 60 WCA PARTNERS Plan Administration and Customer Service UMR is the Third-Party Administrator (TPA) that process the health plan claims, handles customer service and all aspects of the Health Plan Pharmacy Benefit Manager (PBM) Caremark manages the prescription drug coverage and processes pharmacy claims Choice Plus PPO Provider Network Providers contract with the network to achieve greater savings to pass along to you and the health plan In certain circumstances, The Alliance Network can be utilized 3 Page 55 of 60 Wellness Screenings 01 Vision Exam STANDARD VALUE ADDED BENEFITS Teladoc 02 03 05 06 08 Maternity Management One Pass Select The 1st annual colonoscopy, mammogram, PAP Test and Prostate exam are covered at 100% regardless of the diagnosis • The 1st annual vision exam is covered at 100% for all enrolled family members • Includes coverage for refraction • ALL vision providers are in-network General Medical, Behavior Health and Dermatology Care Management Program for expecting mothers Discount Health Club and Meal Delivery Program COBRA Administration No cost COBRA Administration for all eligible lines of coverage 04 Compliance Reporting • Pay and file PCORI fees for the medical plan • Mental Health Parity Filing • Provide Annual Notices to plan members • 1094B and 1095B reporting • Prescription Drug Data Collection (RxDC) reporting to CMS • Gag Clause attestation 07 Betr Health Weight Management Program - Healing the body with food Page 56 of 60 We’ll guide you to the best version of you yet - no starvation, fads or medications needed BETR HEALTH Page 57 of 60 www.OnePassSelect.com ONE PASS SELECT Page 58 of 60 HOW TO GET HELP 7 Before the effective date of the plan • Unsure if your provider is in the network? • Have a question about a benefit? • Have an upcoming procedure planned and not sure what to do? • Wondering if your current prescription medication is covered? • Wondering what tier your current prescription medication will be in? • Looking for an in-network pharmacy? GHTinbox@charlestaylor.com GHTRxquestions@nationalcooperativerx.com Page 59 of 60 8 Director of Programs and Services Trina Kiefer Account Executive Martha Freund- Harmon Account Manager Betty Quamme Account Manager Jennifer Lange Benefits Specialist Tina Kwiatkowski MEET THE GHT TEAM Jennifer Dorn Account Executive Page 60 of 60