Special Board of Public Works Meeting — Agenda Packet

A Quorum of the Common Council, Administration Committee, Personnel Committee, Plan Commission, Redevelopment Authority, and other City bodies may attend this meeting, though no official action of these bodies will be taken. SPECIAL BOARD OF PUBLIC WORKS MEETING AGENDA Monday, October 5, 2026 at 5:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. Call to Order B. Roll Call C. Public Comments on Any Matter Listed on the Agenda (5 minute time limit for each person) D. Minutes to Approve E. Discussion / Action Items 1. Street Use Permit — Homecoming Parade; Friday, October 16, 2026; 4:00 PM - 5:00 PM; Menasha Joint School District (Menasha High School) 2. Payment — Don Hietpas and Sons Inc; Contract M00002-09-00105; 2026 Utility Construction; $153,206.66 (Payment No. 4) 3. Payment — Northeast Asphalt Inc; Contract No. 2026-04; Midway Place Resurfacing; $77,133.68 (Payment No. 1) 4. Change Order — Contract No. 2026-01; 2026 Street Construction; MCC Inc; Deduct 69,704.39 (Change Order No. 1) 5. Draft Lawson Canal Concept Plan F. Adjournment "Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations." Page 1 of 18 Page 2 of 18 Page 3 of 18 Page 4 of 18 Page 5 of 18 Page 6 of 18 Page 7 of 18 Page 8 of 18 Page 9 of 18 Page 10 of 18 Date: Less Retainage: 2.5% of Original Contract Payment 1 Payment 2 Payment 3 Payment 4 Payment 5 Payment 6 Payment 7 Date: BY: Public Works Authorization: Common Council Approval Date: Project Description:Midway Place Rehabilitation Certificate of Payment 9/30/2026 Payment Request:1 (One) Contractor: Northeast Asphalt, Inc. Address: W6380 Design Drive, Greenville, WI 54942 Contract Unit No.:2026-04 Amount Due: 77,133.68$ Original Contract Amount: 117,852.65$ Change Order 1: Total Change Orders: -$ Change Order 2: Total Contract Amount (Including Change Orders): 117,852.65$ Change Order 3: Total Earned to Date (Summary Attached): 80,080.00$ Change Order 4: 2,946.32$ Current Payment 77,133.68$ I certify that all bills for labor, equipment, materials and services are paid for which previous certificates for payment were issued. (Lien Waivers from all subcontractors and suppliers shall accompany each Request for Payment.) Recommended for Payment Finance Department Account Number Amount Page 11 of 18 Item Quantity Description Base Bid Unit Price Item Total Quantity Total 1 4,357 Pavement/Base Pulverizing $ 0.70 $ 3,049.90 4357.00 $ 3,049.90 2 371 Unclasified Excavation $ 27.00 $ 10,017.00 371.00 $ 10,017.00 3 4,467 Fine Grading and Compaction $ 2.40 $ 10,720.80 4467.00 $ 10,720.80 4 10 Utility Adjustment $ 735.00 $ 7,350.00 10.00 $ 7,350.00 5 2 Water Value Adjustment $ 110.00 $ 220.00 0.00 $ - 6 157 Sawcut (Asphalt Only) $ 2.25 $ 353.25 50.00 $ 112.50 7 578 Asphalt Binder Course Pavement 2 1/4" Thick $ 74.10 $ 42,829.80 578.00 $ 42,829.80 8 449 Asphalt Surface Course Opavement 1 3/4" Thick $ 83.10 $ 37,311.90 0.00 $ - 9 1 Erosion Control $ 500.00 $ 500.00 1.00 $ 500.00 10 1 Traffic Control $ 2,000.00 $ 2,000.00 1.00 $ 2,000.00 11 1 Construction Mobile/Demobile; Project Coordination; All Incidental Utility and Misc. Roadway Work; and All Other Project Work Area Restoration and Clean-Up to an Equal and/or Better Preconstruction Condition as Required and Related to the Overall Projec $ 3,500.00 $ 3,500.00 1.00 $ 3,500.00 $ 117,852.65 $ 80,080.00 City of Menasha Contract Unit No. 2026-04 Midway Place Rehabilitation Payment 1 (One) Total Base Bid Unit 2026-04 Midway Place Rehabilitation (Items 1 - 11) Page 12 of 18 Date: 9/30/2026 Change Order No. 1 (one) MCC Inc. 2026-01 You are directed to make the changes noted below in the subject contract unit number. I. Remove original contract items (See attached ) (121,469.39)$ II. Add Change Order 1 items (See attached) 51,765.00$ The changes result in the following adjustments: CONTRACT-TOTAL TIME Prior to this Change Order Days Adjustments per this Change Order Days Current Contract Status Days Directed/Authorized Accepted City of Menasha Department of Public Works By: By: Date: Date: 195,922.05$ (69,704.39)$ 126,217.66$ Change Order Contractor: Contract No.: Project: Street Construction Page 13 of 18 Item Quantity Description Unit Price Item Total Quantitiy Item Total 1 8,535 Pavement / Base Pulverizing 0.64$ 5,462.40$ -5,558 (3,557.12)$ 2 907 Unclassified Excavation $ 12.60 11,428.20$ -548 (6,904.80)$ 3 8,535 Fine Grading and Compaction 1.50$ 12,802.50$ -5,558 (8,337.00)$ 4 19 Utility Adjustment 549.00$ 10,431.00$ -17 (9,333.00)$ 5 4 Water Valve Adjustment 75.00$ 300.00$ -4 (300.00)$ 6 207 Sawcut (Asphalt Only) 2.10$ 434.70$ -82 (172.20)$ 7 1,104 Asphalt Binder Course Pavement 2¼" Thick 71.07$ 78,461.28$ -699 (49,672.96)$ 8 859 Apshalt Surface Course Pavement 1¾" Thick 75.73$ 65,052.07$ -517 (39,127.42)$ 9 290 4" Solid, Yellow Epoxy Pavement Marking 6.05$ 1,754.50$ -290 (1,754.50)$ 10 50 8" Solid, White Epoxy Pavement Marking 8.35$ 417.50$ -50 (417.50)$ 11 1 Arrow, Type 2 (White) 327.15$ 327.15$ -1 (327.15)$ 12 24 Stop Line, 18" White Epoxy Pavement Marking 22.20$ 532.80$ -24 (532.80)$ 13 73 Crosswalk, 6" White Epoxy Pavement Marking 14.15$ 1,032.95$ -73 (1,032.95)$ 14 1 Erosion Control 555.00$ 555.00$ -$ 15 1 Traffic Control 3,800.00$ 3,800.00$ -$ 16 1 Construction Mobile/Demobile; Project Coordination; All Incidental Utility and Misc. Roadway Work; and All Other Project Work Area Restoration and Clean-Up to an Equal and/or Better Preconstruction Condition as Required and Related to the Overall Project. 3,130.00$ 3,130.00$ -$ 195,922.05$ (121,469.39)$ 2800 Mill and Haul Out 2 inches of Gravel & Pave 2 Inches of Binder 12.30$ 34,440.00$ 550 Prep and Pave Trenches Crossing the Street & Walk 31.50$ 17,325.00$ 51,765.00$ 126,217.66$ Total Bid Items 1-16 Change Order 1 Total Bid Base Bid + Change Order 1 CITY OF MENASHA Contract Unit No. 2026-01 Street Construction - Various Locations Street Construction & Rehabilitation - Various Locations Base Bid Page 14 of 18 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3650 | Fax (920) 967-5272 | menashawi.gov City of Menasha | Department of Community Development M EMORANDUM DATE October 5, 2026 TO Board of Public Works FROM Andrew Dane, Community Development Director RE Lawson Canal Concept Plan Purpose The purpose of this memo is to present the draft conceptual plan prepared at the direction of the Lawson Canal Ad Hoc Advisory Committee for Common Council. Ba ckground The Lawson Canal Ad Hoc Advisory Committee was established by resolution of the Common Council on November 3, 2025. As noted in the resolution “the primary purpose of the committee shall be to advise and assist City staff and consultants in the preparation of the Lawson Canal Master Plan by reviewing draft alternatives, providing recommendations to the Common Council, and ensuring that the final plan reflects input and feedback from the City’s key oversight committees with an interest in the area…” T he committee met seven times to review alternatives, identify pros and cons, compare alternatives, and identify and refine the preferred draft plan included as an attachment to this memo. The committee voted 6-1 in favor of recommending the concept plan to Common Council at its final meeting on September 8, 2026. S ummary Description – Concept Plan G UIDING PRINCIPLES These principles represent the core values the City wants to see preserved during future planning, design, and development for the area: 1. A waterfront neighborhood that includes a mix of housing types and ownership/rental options 2. Increased public access to the waterfront through establishment of a new waterfront park, trails, and related amenities 3. Activation of the district with hotel/banquet/event venue(s) that draw people to the area for public and private events and programs Page 15 of 18 2 of 3 4. Adequate and cost-effective public infrastructure to serve new development including one public street and upgraded utilities 5. Aquatic and shoreland habitat restoration improvements K EY COMPONENTS The key components shown on the concept plan include: • A new public waterfront park (3.5 acres; dashed green circle) • 140-160 multi-unit apartments or condos • 35 townhomes • Hotel and banquet/event space • Limited retail/restaurant space on first floor of mixed-use buildings • Fishing pier • Sidewalk and trail network – see map legend for details • Bird nesting platform • Art/history walk • Aquatic habitat improvements R EGULATIONS • USACE and WDNR permits required. o Chapter 30 WDNR (waterways) o USACE 402 (dam) + 404 (waterways, wetlands) O WNERSHIP • The RDA owns the undeveloped land north and east of the dashed orange line shown on the map. The land to the south and west of the dashed orange line is privately owned. • COSTS • $25,000 - $50,000 for permitting • Additional costs to be determined through preliminary design ENV IRONMENTAL • RDA acquired land using local governmental unit (LGU) exemption • Sampling completed; some low-level contamination present • If capping site, there are no issues (common practice on similar sites) F UNDING The following list identifies some potential sources of project funding: • C ommunity Foundation – Nelson Fund o Environmental projects, trails • Coastal Zone Management Grant Page 16 of 18 3 of 3 o Environmental projects • WDNR o Fishing infrastructure o Park development • NRDA o Access; environmental projects • USFW o Access; environmental projects • RDA o Pre-development • CITY o Utilities • WEDC - IDLE sites grant ($250,000) o Pre-development IMP LEMENTATION TIMELINE • 2026 o End of October - final concept approvals o Permitting to fill canal • 2027 o Apply for Idle Sites funding (WEDC) o Design for utilities o Developer recruitment and master planning o Canal fill o Park design • 2028 o Canal fill o Utilities construction o Park development o Private development - phase 1 • 2029-2030 – future phases o Private development – future phases o Road construction Page 17 of 18 AREA SUMMARY LAWSON CANAL SUB AREA PLAN BUILDING TYPE PER FLOOR AREA NUMBER OF FLOORS TOTAL AREA TOWNHOMES 1,375 sq.ft. (22’ x 55’) 3 (35 Units) 4,125 sq.ft. (144,375 sq.ft.) MULTI-FAMIL Y 17,900 sq.ft. 4 71,600 sq.ft. MIXED-USE 18,100 sq.ft. 4 72,400 sq.ft. MIXED-USE/ HOTEL 9,100 sq.ft. 4 36,400 sq.ft. EVENT VENUE 6,600 sq.ft. 1 6,600 sq.ft. TOTAL AREA 331,375 sq.ft. Page 18 of 18