Board of Public Works Meeting — Minutes

BOARD OF PUBLIC WORKS MINUTES Tuesday, September 8, 2026 at 6:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Chair Marshall at 8:10pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, School Also Present: FD Sassman, DPW Merten, PRD Sackett, PC Albrecht, CA Struve, Mayor Hammond, Clerk Janet C. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA D. MINUTES TO APPROVE 1. Board of Public Works, 8/17/26 Motion by District 8 Alderperson School seconded by District 7 Alderperson Grade to approve. Motion carried on voice vote. E. DISCUSSION / ACTION ITEMS 1. Change Order — Contract No. 2026-06; Asphaltic Concrete Pavement Chip Sealing - Various City Streets; Fahrner Asphalt Sealers, LLC; Add $0 (Change Order No. 1 & Final) Motion by District 8 Alderperson School, seconded by District 5 Alderperson Lewis to approve. Motion carried 8-0 on roll call. Discussion considered why the change order is for $0. Staff advised that this involved changing what streets would receive services, with no net change in cost for the project. 2. Payment — Fahrner Asphalt Sealers, LLC; Contract No. 2026-06; Asphaltic Concrete Pavement Chip Sealing - Various City Street; $55,716.00 (Payment No. 1 & Final) Motion by District 8 Alderperson School, seconded by District 7 Alderperson Grade to approve. Motion carried 8-0 on roll call. 3. Street Use Permit — Rally for the Valley; Saturday, October 3, 2026; 2 PM - 10 PM; Rally for the Valley Committee Motion by District 8 Alderperson School, seconded by District 7 Alderperson Grade to approve as amended. Motion as amended carried 7-1 on roll call. District 2 Alderperson Eisenach voted no. Motion by District 8 Alderperson School, seconded by District 5 Alderperson Lewis to amend the main motion to change the street closure from 8am to midnight. Motion to amend carried 7-1 on roll call. District 2 Aldeperson Eisenach voted no. Discussion considered more information on parking and the beneficiaries of the event. Staff advised that the time of the closure is incorrect in the agenda language. Adrienne Palm, event coordinator, shared that there are expected to be around 100 vendors. With this large footprint, it is important to have the necessary space to ensure a successful event. Additionally, volunteers will be made available to help alleviate the concerns of residents. Palm also clarified that parking, transit, and rideshare considerations are being actively prepared. 4. Street Use Permit — The Otto Grunski Runski; Saturday, September 26, 2026; 8:30 AM - 10:30 AM; Menasha Parks & Recreation Motion by District 8 Alderperson School, seconded by District 7 Alderperson Grade to approve as amended. Motion as amended carried 8-0 on roll call. Motion by District 8 Alderperson School, seconded by District 7 Alderperson Grade to amend the main motion to change the street closure from 6:30am to 10:30am. Motion to amend carried 8-0 on roll call. Staff advised that the time of the closure is incorrect in the agenda language. 5. Street Use Permit — Hometown Halloween; Thursday, October 22, 2026; 4 PM - 6 PM; Menasha Parks & Recreation Motion by District 8 Alderperson School, seconded by District 7 Alderperson Grade to approve the street closure from 3pm to 6:30pm. Motion carried 8-0 on roll call. Chair Marshall asked for unanimous consent to amend the motion to correct the times of the street closure. The Board of Public Works agreed. 6. Public Works General Activity No action was taken on this item. Staff advised on various ongoing projects in the Public Works Department. These include road reconstruction, resurfacing and sealing, utility work, pavement marking, and intersection-related tasks. Staff advised that the recycling facility should be back in working order as of 9/8/26. Discussion considered access to the recycling facility. F. ADJOURNMENT Motion by District 8 Alderperson School seconded by District 7 Alderperson Grade to adjourn the Board of Public Works meeting at 8:43pm. Motion carried on voice vote. Minutes submitted by City Clerk Evan Janet.