Special Common Council — Minutes

SPECIAL COMMON COUNCIL MINUTES Monday, August 31, 2026 at 6:00 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Mayor Hammond at 6:00pm. B. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. C. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, School Also Present: FD Sassman, DPW Merten, PC Albrecht, FC Teesch, CA Struve, Mayor Hammond, Clerk Janet D. PUBLIC HEARING E. PUBLIC COMMENTS ON ANY MATTER OF CONCERN TO THE CITY F. REPORT OF DEPARTMENT OFFICERS/DEPARTMENT HEADS/STAFF/CONSULTANTS G. CONSENT AGENDA H. ITEMS REMOVED FROM THE CONSENT AGENDA I. ACTION ITEMS 1. Producer Full-Service Retail Sales Application (AB-105) - Stone Arch Brewpub, Inc., Rally for the Valley, October 3, 2026 Motion by District 3 Alderperson Hale, seconded by District 7 Alderperson Grade to approve. Motion carried 8-0 on roll call. Staff advised this is a WI Department of Revenue (DOR) permit to temporarily sell alcohol for an event, and that the municipality must first approve the form prior to the applicant's submission to the DOR. J. HELD OVER BUSINESS K. ORDINANCES AND RESOLUTIONS 1. R-30-26 - A Resolution Suspending 11-5-1(a)-(d) Within the Limited Area of the Rally for the Valley Event in Downtown Menasha on Saturday, October 3, 2026, 2:00PM - 10:00PM (Introduced by Mayor Hammond) Motion by District 7 Alderperson Grade, seconded by District 3 Alderperson Hale to approve. Motion carried 8-0 on roll call. Discussion considered the intent of this item. Discussion also considered the use of plastic cups during the event and the use of wristbands for event goers while consuming alcohol. Discussion additionally considered which downtown businesses can participate. Staff advised on the effect of suspending this section of the City code, which will allow individuals to purchase alcohol beverages from downtown businesses and consume them in the event space. Adrienne Palm, event organizer, encouraged the use of plastic cups during the event and additionally shared that Stone Arch has historically used wristbands during special events to ensure those with alcohol are of age. 2. R-29-26 - A Resolution Increasing the Limit of Authorization to Expend or Commit Public Funds Regarding City Operations (Introduced by Mayor Hammond) Motion by District 7 Alderperson Grade, seconded by District 6 Alderperson Marshall to approve as amended. Motion as amended carried 8-0 on roll call. Motion by District 1 Alderperson Rand, seconded by District 4 Alderperson Perkins to amend, on page 2, fourth paragraph, second to last line, the dollar value from $1,954,369.03 to $1,954,396.03. Motion to amend carried 8-0 on roll call. Discussion considered the timeline of services provided by DTAK. Discussion also considered potential locations for specialized debris pick-up by DTAK. Discussion additionally considered clean-up and processing of brush at the City site near Bucklins and considered payments for these services. Staff advised that Friday, August 28 was the last day for construction and demolition (C&D) debris to be on the terraces, with DTAK working on clearing the rest of the debris in this regard. Vegetative debris removal is still occurring. Staff is considering a city-wide stoppage of DTAK services with future limited pick-up locations if necessary. Staff also advised on the upcoming costs to be incurred and on payments being made. Staff noted there is potential interim financing to be considered at an upcoming meeting. L. APPOINTMENTS M. CLAIMS AGAINST THE CITY N. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA O. ADJOURNMENT Motion by District 8 Alderperson School seconded by District 6 Alderperson Marshall to adjourn the Common Council meeting at 6:29pm. Motion carried on voice vote. Minutes submitted by City Clerk Evan Janet.