Special Board of Public Works — Agenda Packet

A Quorum of the Common Council, Administration Committee, Personnel Committee, Plan Commission, Redevelopment Authority, and other City bodies may attend this meeting, though no official action of these bodies will be taken. SPECIAL BOARD OF PUBLIC WORKS MEETING AGENDA Monday, August 3, 2026 at 5:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI or immediately following the Administration Committee meeting A. Call to Order B. Roll Call C. Public Comments on Any Matter Listed on the Agenda (5 minute time limit for each person) D. Minutes to Approve E. Discussion / Action Items 1. R-23-26 A Resolution Declaring a Public Emergency Under Wis. Stat. Section 62.15(1b) Waiving Bids and Authorizing Tree Removal and Debris Removal Emergency Response Work (Introduced by Mayor Hammond) F. Adjournment "Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations." Page 1 of 3 RESOLUTION R-23-26 A RESOLUTION DECLARING A PUBLIC EMERGENCY UNDER WIS. STAT. §62.15(1b) AND WAIVE BIDS & AUTHORIZE TREE REMOVAL AND DEBRIS REMOVAL EMERGENCY RESPONSE WORK INTRODUCED BY: Mayor Hammond WHEREAS, on July 27, 2026, severe storms swept southeastward through the City of Menasha during the early afternoon, resulting in high winds, hail, and an EF3 tornado; WHEREAS, the severe weather events caused widespread and significant damage, including injuries, damage to homes, businesses, City of Menasha Parks, Facilities and properties, as well as extensive power outages; WHEREAS, by statutory authority granted to Menasha’s officials, Emergency Operations Center Incident Command Systems (ICS) are activated and operating since July 27, 2026; WHEREAS, pursuant to Section 2-3-13 of the City of Menasha Code of Ordinances, Mayor Hammond has issued a Proclamation Declaring a Local State of Disaster in the City of Menasha; WHEREAS, Wisconsin Governor Tony Evers has issued Executive Order #300 declaring a State of Emergency in Response to Severe Weather WHEREAS, on August 3, 2026, the Menasha Common Council, via R-21-26, declared a Local State of Disaster (Emergency) in the City of Menasha WHEREAS, there is significant concern that further delay in assessing and removing hazardous or damaged trees (hereinafter, “tree removal”) will result from the City’s traditional bidding process; and WHEREAS, there is significant concern that further delay in removing brush or construction and demolition debris (hereinafter, “debris removal”) will result from the City’s traditional bidding process; and WHEREAS, delay in the tree removal will result in threatene d damage and/or more losses including property damage and/or injuries, public rights of way hazards, which may endanger the public’s health, safety, and welfare; and WHEREAS, delay in the debris removal will result in threatened damage and/or more losses including property damage and/or injuries, public rights of way hazards, which may endanger the public’s health, safety, and welfare; and Page 2 of 3 WHEREAS, Section 62.15(1b) of the Wisconsin Statutes authorizes the City to waive the public bidding requirements of section 62.15(1) for the tree removal and debris removal where the Board of Public Works determines by resolution that damage or threatened damage creates an emergency in which the public health or welfare of the City is damaged; and NOW, THEREFORE, BE IT RESOLVED by the City of Menasha Board of Public Works that the need for tree removal creates an emergency threatening the health, safety, and welfare of the City, requiring the tree removal services. BE IT FURTHER RESOLVED by the City of Menasha Board of Public Works that the need for debris removal creates an emergency threatening the health, safety, and welfare of the City, requiring the debris removal services. BE IT FURTHER RESOLVED that the Parks, Recreation & Forestry Department is authorized and directed to waive bids and enter into agreements with an appropriate tree removal contractor to complete all necessary cleanup. BE IT FURTHER RESOLVED that the Public Works Department is authorized and directed to waive bids and enter into agreements with an appropriate debris removal contractor to complete all necessary cleanup. BE IT FURTHER RESOLVED that, once the tree removal and debris removal have been completed and the emergency no longer exists, the Common Council of the City of Menasha be asked to approve an appropriate motion pursuant to Section 62.15(1b) of the Wisconsin Statutes, declaring an end to the emergency. Passed and approved this 3rd day of August 2026. ______________________________ Austin Hammond, Mayor ATTEST: _____________________________ Evan Janet, Deputy City Clerk Motion/Second: Passed: Requires: Majority Vote Recommended by: Page 3 of 3