Special Common Council Meeting — Agenda Packet

A Quorum of the Administration Committee, Board of Public Works, Personnel Committee, Plan Commission, Redevelopment Authority, and other City bodies may attend this meeting, though no official action of these bodies will be taken. SPECIAL COMMON COUNCIL MEETING AGENDA Wednesday, July 29, 2026 at 6:00 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. Call to Order B. Pledge of Allegiance C. Roll Call D. Public Hearing E. Public Comments on Any Matter of Concern to the City (5 minute time limit for each person) F. Report of Department Officers/Department Heads/Staff/Consultants Interim Clerk Janet - the following minutes and communications have been received and placed on file: 1. Presentations: 2. Minutes to Receive: a. Plan Commission, 7/7/26 3. Communications: G. Consent Agenda (Prior to voting on the Consent Agenda, items on the Consent Agenda may be removed at the request of any Alderman and place immediately following action on the Consent Agenda. The procedures to follow for the Consent Agenda are: (a) removal of items from Consent Agenda; and (b) motion to approve the items from Consent Agenda.) 1. Plan Commission, 7/7/2026, Recommends Approval of: a. Drum Corps Final Plat as presented, finding that the final plat conforms to the Municipal Ordinance, the City Comprehensive Plan, and surrounding development with the following condition: Under the "Notes" section, "Access easement allows general access to Lot 9 and the City of Menasha access to maintain the stormwater pod located on Outlot 1" shall be added to the final plat. H. Items Removed from the Consent Agenda Page 1 of 8 I. Action Items J. Held Over Business K. Ordinances and Resolutions L. Appointments M. Claims Against the City N. Public Comments on Any Matter Listed on the Agenda (5 minute time limit for each person) O. Adjournment MEETING NOTICE August 3, 2026 Common Council Meeting – 6:00 PM Committee Meetings to Follow "Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations." Page 2 of 8 CITY OF MENASHA Plan Commission Menasha City Center 100 Main Street, Menasha First Floor Conference Rooms July 7, 2026 DRAFT MINUTES A. CALL TO ORDER The meeting was called to order at 3:31 PM by Mayor Hammond. B. ROLL CALL/EXCUSED ABSENCES PLAN COMMISSION MEMBERS PRESENT: Mayor Hammond, DPW Merten, Commissioners Sturm and Roth PLAN COMMISSION MEMBERS EXCUSED: Alderman Rosita Eisenach, Commissioners Elke Werner and Eli Wickman OTHERS PRESENT: CDD Dane, PP Larsen, AP Heim, Olethea Perkins-Weathersby (Fox Village Apartments), Jerry Bongard (Fox Village Apartments), Brent Barrett (Fox Village Apartments), Jeff Schultz (MCC), Jeff Dercks (1034 Woodcrest Heights Dr), Dan Meissner (1230 E. Calumet St) C. PUBLIC HEARING 1. Proposed Special Use Permit – 1284 Midway Road (Parcel No. 6-01262-15) PP Larsen explained the reasoning for the special use permit and provided high level details about the proposed use. No one from the public spoke. D. MINUTES TO APPROVE 1. Minutes of the June 2, 2026 Plan Commission Meeting Motion by DPW Merten, seconded by Comm. Roth, to approve the June 2, 2026 Plan Commission meeting minutes. The motion carried. E. PUBLIC COMMENT ON ANY ITEM OF CONCERN ON THIS AGENDA Jeff Dercks (1034 Woodcrest Heights Dr) explained the topography of his and his neighbor’s yard and provided his reasoning on why he would like to install a retaining wall on his property. Mark Dix (1109 Oneida St) explained the reasoning on why he would like to install a garage on his property and the details on the façade material selection. F. DISCUSSION / ACTION ITEMS 1. Special Use Permit – 1284 Midway Road (Parcel No. 6-01262-15) PP Larsen provided additional background on the existing apartment building and explained that the proposed change is to the target tenant demographic, while the building itself and its residential use would remain unchanged. A motion was presented by Comm. Sturm, seconded by Comm. Roth to recommend approval. The motion carried on roll call 4-0. 2. Preservation of Topography – 1034 Woodcrest Heights Drive (Parcel No. 7-00849-02) AP Heim presented the proposed retaining wall at 1034 Woodcrest Heights Drive and provided information on the City of Menasha ordinance pertaining to preservation of topography. AP Heim noted that a drainage and grading plan was submitted for the proposed retaining wall and city engineering staff has reviewed and approved that. Page 3 of 8 A motion was presented by Comm. Roth, seconded by Comm. Sturm to approve the preservation of topography exception located at 1034 Woodcrest Drive, Parcel No. 7-00849-02, which would exceed the minimum slope of one and one-half (1½) horizontal to one (1) vertical within twenty feet pf the property line. The motion carried on roll call 4-0. 3. Site Plan Review – Unison Credit Union – 1133 Province Terrace (Parcel No. 7-00001-11) PP Larsen presented the site plan that was submitted for Unison Credit Union and provided details about the architectural, lighting, landscaping, setbacks, and stormwater aspects of the site plan. General discussion ensued A motion was presented by DPW Merten, seconded by Comm. Roth to approve the site plan. The motion carried on roll call 4-0. 4. Site Plan Review – Stone Toad Garage – 1109 Oneida Street (Parcel No. 7-00001-11) PP Larsen presented to proposed garage plan that was submitted by the owner. Discussion by the commissioners ensued pertaining to the overall façade materials that consist of masonry on the existing building and proposed garage. Commissioners discussed the following: • Understanding the cost of brick/natural stone • The lack of design detail on provided materials • If exemptions have been provided in the past • Code update that would address garages and accessory structures with regards to façade materials • Alternative materials that would replace vinyl siding A motion was presented by DPW Meren to approve the garage site plan at 1109 Oneida Street as submitted with the condition that a proposed code be brought to Plan Commission for garages and accessory structures. No second, motion failed. Further discussion ensued regarding modifying garage façade with same level of masonry on existing building, including three (3) feet of masonry at the base, provide staff parameters to work with applicant and bring back at the next meeting. A motion was presented by Comm. Roth to approve the site plan with a condition to require three (3) feet of masonry on the structure that compliments the masonry on the existing building with no additional review by Plan Commission, seconded by DPW Merten. Discussion regarding removing the brick requirement on the south side of the garage due to the proximity of the garage to the existing building. An amended motion was made by Comm Roth, seconded by DPW Meten to exclude the masonry requirement along the south façade facing the existing building. The original motion carried on roll call 4-0. The amended motion carried on roll call 4-0. 5. Final Plat – Drum Corps Plat – Greater Fox Cities Habitat for Humanity AP Heim provided context of the details of the previously approved preliminary plat and special use permit and presented the final plat explaining Outlot 1 will be used for stormwater management for the development. AP Heim also explained the access easement south of Lot 1 will allow general access to Lot 9 as well as access to Outlot 1 for city maintenance of the Page 4 of 8 stormwater pond. Staff discussed the access easement with Martenson and Eisele and requested that the access be listed within the “Notes” section of page 1 of the plat. General discussion ensued regarding the overall development and stormwater pond. A motion was presented by DPW Merten, seconded by Comm. Sturm to approve the Drum Corps Final Plat as presented finding the plat conforms to the Municipal Ordinance, the City Comprehensive Pla, and surrounding development with eh follow condition: 1. Under the Notes section, “Access easement allows general access to Lot 9 and the City of Menasha access to maintain the stormwater pond located on Outlot 1.” shall be added to the final plat. The motion carried on roll call 4-0. 6. Imagine 2035: Comprehensive Plan Update CDD Dane provided an overview of the proposed amendments to the future land use map. General discussion ensued. G. COMMUNICATION 1. Open Records and Open Meeting Reminder Mayor Hammond presented the memo that Deputy Clerk Janet provided pertaining to information on the city directory and a reminder of proper processes when replying to emails sent from City staff that include other committee and commission members. 2. Community Development Update CDD Dane provided a brief overview of what the Community Development Department has recently been working on. 3. Set Next Meeting Date The next Plan Commission meeting was set for August 4, 2026. H. ADJOURNMENT Motion by DPW Merten, seconded by Comm. Roth to adjourn at 5:09pm. The motion carried. Minutes submitted by PP Larsen. Page 5 of 8 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3650 | Fax (920) 967-5272 | menashawi.gov City of Menasha | Department of Community Development MEMORANDUM To: Common Council From: Community Development Department/KH Date: July 7, 2026 Re: Final Plat – Drum Corps Drive (Parcel No. 6-01665-00) – Greater Fox Cities Area Habitat for Humanity At the May 6, 2026, Plan Commission meeting, the commission recommended approval of the Drum Corps Preliminary Plat with the condition that the special use permit for single family housing be approved by the Common Council. The preliminary plat with the recommendation was forwarded to the Common Council for consideration and was approved at their May 18, 2026 meeting along with the Special Use Permit for this project. Roger Roth, on behalf of Greater Fox Cities Area Habitat for Humanity, has submitted an application for Drum Corps Final Plat, Parcel No. 6-01665-00. The final plat consists of ten (10) lots. Outlot 1 was added to the final plat and is designated for a stormwater pond that will serve this development. With the addition of the outlot to the plat, staff confirmed that access will be granted through the access easement south of Lot 1. Staff from Martenson & Eisele confirmed that access to Lot 9 will also be gained via the same access easement. Staff have requested that under the Notes section on page 1 of the plat, the stormwater pond access and general access to Lot 9 be added. A stormwater management plan along with utility, drainage, and erosion control plans have been received for this development and are undergoing review by engineering staff. Plan Comm ission rev iewed the final plat request at their July 7, 2026 meeting and recommended approval with the condition that the Notes section be updated with the easement access information. Staff and the Plan Commission recommend the Common Council approve the Drum Corps Final Plat as presented finding that the plat conforms to the Municipal Ordinance, the City Comprehensive Plan, and surrounding development with the following condition: 1. Under the Notes section, “Access easement allows general access to Lot 9 and the City of Menasha access to maintain the stormwater pond located on Outlot 1” shall be added to the final plat. Page 6 of 8 Page 7 of 8 Page 8 of 8