Board of Public Works Meeting — Agenda Packet

A Quorum of the Common Council, Administration Committee, Personnel Committee, Plan Commission, Redevelopment Authority, and other City bodies may attend this meeting, though no official action of these bodies will be taken. BOARD OF PUBLIC WORKS MEETING AGENDA Monday, July 20, 2026 at 6:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI or immediately following the Administration Committee meeting A. Call to Order B. Roll Call C. Public Comments on Any Matter Listed on the Agenda (5 minute time limit for each person) D. Minutes to Approve 1. Board of Public Works, 7/6/26 E. Discussion / Action Items 1. R-21-26 — A Resolution for an Intergovernmental Cooperative Agreement to Satisfy Eligibility for the Wisconsin Recycling Consolidation Grant for Calendar Year 2027 (Introduced by Mayor Hammond) 2. Payment — MCC Inc.; Contract No. 2026-01; Street Construction on Eighth Street, Third Street, and DePere Street; $67,174.65 (Payment No. 1) 3. Recommend to Award — Contract No. 2026-03; Clovis Park Tennis Courts Reconstruction; Northeast Asphalt, Inc.; $745,217.74 F. Adjournment "Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations." Page 1 of 12 BOARD OF PUBLIC WORKS MINUTES Monday, July 6, 2026 at 6:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Chairperson Marshall at 7:42pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade Absent: Ald. School Also Present: FD Sassman, DPW Merten, DC Hanchek, CA Struve, Mayor Hammond, Clerk Snyder C. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA D. MINUTES TO APPROVE 1. Special Board of Public Works, 6/1/26 Motion by District 2 Alderperson Eisenach seconded by District 7 Alderperson Grade to approve. Motion carried on voice vote. 2. Board of Public Works, 6/1/26 Motion by District 2 Alderperson Eisenach seconded by District 5 Alderperson Lewis to approve. Motion carried on voice vote. E. DISCUSSION / ACTION ITEMS 1. Change Order — Northeast Asphalt Inc.; Contract 2025-03; Jefferson Park Boat Launch; Deduct $48,825.77 (Change Order No. 2 & Final) Motion by District 7 Alderperson Grade, seconded by District 3 Alderperson Hale to approve. Motion carried 7-0 on roll call. Staff advised that this change order reflects costs below estimated for the Jefferson Park Boat Launch. Remaining work includes the payment kiosk and wash down station; these will be completed through a separate contract. 2. Payment — Northeast Asphalt Inc.; Contract 2025-03; Jefferson Park Boat Launch; $105,527.21 (Payment No. 8 & Final) Motion by District 7 Alderperson Grade, seconded by District 2 Alderperson Eisenach to approve. Motion carried 7-0 on roll call. 3. Payment — Donald Hietpas & Sons, Inc.; Contract M0002-09-00105; 2026 Page 2 of 12 Utility Construction; $222,504.60 (Payment No. 2) Motion by District 7 Alderperson Grade, seconded by District 3 Alderperson Hale to approve. Motion carried 7-0 on roll call. 4. Public Works Department General Activity No action was taken on this item. Staff advised on ongoing street projects, the Nicolet Boulevard intersection control evaluations, and efforts towards monitoring sewer systems. 5. Street Use Permit — Labor Day Parade; Monday, September 7, 2026; 9 AM - 11 AM; Fox Valley Labor Council Motion by District 7 Alderperson Grade seconded by District 5 Alderperson Lewis to approve. Motion carried on voice vote. F. ADJOURNMENT Motion by District 7 Alderperson Grade seconded by District 2 Alderperson Eisenach to adjourn the Board of Public Works meeting at 7:57pm. Motion carried on voice vote. Minutes submitted by City Clerk Kaija Snyder. Page 3 of 12 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3610 | Fax (920) 967-5272 | menashawi.gov City of Menasha | Department of Public Works MEMORANDUM DATE July 16, 2026 TO Board of Public Works FROM James Merten, Director of Public Works RE R-21-26 — A Resolution for an Intergovernmental Cooperative Agreement to Satisfy Eligibility for the Wisconsin Recycling Consolidation Grant for Calendar Year 2027 The Wisconsin Recycling Consolidation Grant, established under Wisconsin Statute §287.24, is a state-funded program to provide supplemental financial assistance to municipalities, counties, tribes, and solid waste management systems. It supports eligible efficient recycling programs by encouraging collaboration, reducing costs, and improving educational resources with the principal goal of improving recycling outcomes. The grant is additional to the Basic Recycling Grant and allocates approximately $1 million in total annually. Historically, the City of Menasha applies for this funding jointly through an intergovernmental cooperative agreement with neighboring communities in Winnebago County. This agreement leverages existing tools developed by Winnebago County and the Tri-County Recycling partnership (Winnebago, Brown, and Outagamie Counties) to deliver consistent and effective recycling education. Attached is Resolution R-21-26, which continues the intergovernmental cooperative agreement through Calendar Year 2027. Staff recommends approving Resolution R-21-26. Page 4 of 12 RESOLUTION R-21-26 A RESOLUTION FOR AN INTERGOVERNMENTAL COOPERATIVE AGREEMENT TO SATISFY ELIGIBILITY FOR THE WISCONSIN RECYCLING CONSOLIDATION GRANT FOR CALENDAR YEAR 2027 INTRODUCED BY: Mayor Hammond This agreement is made by and between the Cities of Menasha and Omro, the Villages of Fox Crossing and Winneconne, and Towns of Algoma, Black Wolf, Clayton, Neenah, Nekimi, Omro, Vinland, Winchester, Winneconne, and Wolf River, each of which is a municipal corporation, and each of which is a Responsible Uni t as defined in Section 287.01(9) of the Wisconsin Statutes (collectively referred to as the “Responsible Units” or “RUs”) for purposes of implementing efficiencies related to operating an effective recycling program in accordance with ss. 287.11 and 287.24, Wis. Stats., and ch. NR 542, Wis. Admin. Code. This agreement is intended to qualify for the 2027 Wisconsin Recycling Consolidation Grant. WHEREAS, the RUs believe that, by working together in this cooperative agreement, they can more effectively and efficiently provide for the recycling education needs of their citizens; and WHEREAS, the RUs desire to collaborate in an effort to educate about recycling; and WHEREAS, the RUs recognize the importance of educating residents about recycling and their RU responsibility to do so; and WHEREAS, Winnebago County produced the updated Winnebago County Waste & Recycling Guide and the Recycle Right Resource Trunks; and; WHEREAS, Winnebago County partnered with Brown and Outagamie Counties, collectively known as Tri -County Recycling, to fund, host, and promote the Waste Wizard Material Search Engine tool and a smartphone recycling app developed by Betterbin; and WHEREAS, the Winnebago County Waste & Recycling Guide, the Waste Wizard Material Search Engine, and the Betterbin smartphone app provide comprehensive information on single - stream recycling guidelines, recycling plastic bags, proper medical sharps disposal, electr onic recycling, universal waste recycling, household hazardous waste programs, pharmaceutical drop boxes and waste reduction tips; and WHEREAS, Section 66.0301(2) of the Wisconsin Statutes authorizes cooperation between municipalities to contract with each other for the receipt or furnishing of services or the joint exercise of any power or duty required or authorized by law; and Page 5 of 12 WHEREAS, each participating RU will maintain a copy of the other above listed RUs' cooperative agreements on file, given that not all cooperating RUs will be able to sign a single document. IT IS THEREFORE AGREED THAT the above listed RUs have and will make available to its residents the updated Winnebago County Waste & Recycling Guide, the Recycle Right Resource Trunks, and Tri-County Recycling’s Waste Wizard Material Search Engine & Betterbin smartphone app, recognizing additional and consistent education will reduce contamination and improve recycling, thereby enabling the process and marketing of these recyclables in the most efficient and cost-effective manner possible. This Resolution shall be effective immediately upon its adoption and approval. Passed and approved this _____ day of _______, 2026. ________________________________________ Austin R. Hammond, Mayor ATTEST: ________________________________________ Evan Janet, Deputy City Clerk Recommended by: ____________________________ Motion/Second: ____________________________ Pass/Fail: _______ Requires: ____Majority Vote ____ 2/3 Vote Page 6 of 12 Date: Less Retainage: 5.0% Payment 1 Payment 2 Payment 3 Payment 4 Payment 5 Payment 6 Payment 7 Date: BY: Laura Jungwirth, Public Works Director: Common Council Approval Date: Finance Department Account Number Amount Address: Street Construction 70,710.16$ 3,535.51$ 67,174.65$ Current Payment Amount Due: 67,174.65$ Certificate of Payment Payment Request: 195,922.05$ Change Order 1: Change Order 2: -$ 7/16/2026 1 (one) MCC, IncContractor: 2600 N Roemer Rd 195,922.05$ Change Order 3: Change Order 4: Contract Unit No.:2026-01 Project Description: Original Contract Amount: Total Change Orders: Total Contract Amount (Including Change Orders): Total Earned to Date (Summary Attached): (Lien Waivers from all subcontractors and suppliers shall accompany each Request for Payment.) I certify that all bills for labor, equipment, materials and services are paid for which previous certificates for payment were issued. Recommended for Payment Page 7 of 12 Item Quantity Description Unit Price Item Total Quantitiy Item Total 1 8,535 Pavement / Base Pulverizing 0.64$ 5,462.40$ 2977 1,905.28 $ 2 907 Unclassified Excavation $ 12.60 11,428.20$ 359 4,523.40$ 3 8,535 Fine Grading and Compaction 1.50$ 12,802.50$ 2977 4,465.50$ 4 19 Utility Adjustment 549.00$ 10,431.00$ 2 1,098.00 $ 5 4 Water Valve Adjustment 75.00$ 300.00$ 0 -$ 6 207 Sawcut (Asphalt Only) 2.10$ 434.70$ 125 262.50$ 7 1,104 Asphalt Binder Course Pavement 2¼" Thick 71.07$ 78,461.28$ 405.07 28,788.32$ 8 859 Apshalt Surface Course Pavement 1¾" Thick 75.73$ 65,052.07$ 342.33 25,924.65$ 9 290 4" Solid, Yellow Epoxy Pavement Marking 6.05$ 1,754.50$ 0 - $ 10 50 8" Solid, White Epoxy Pavement Marking 8.35$ 417.50$ 0 - $ 11 1 Arrow, Type 2 (White) 327.15$ 327.15$ 0 - $ 12 24 Stop Line, 18" White Epoxy Pavement Marking 22.20$ 532.80$ 0 - $ 13 73 Crosswalk, 6" White Epoxy Pavement Marking 14.15$ 1,032.95$ 0 - $ 14 1 Erosion Control 555.00$ 555.00$ 0.5 277.50 $ 15 1 Traffic Control 3,800.00$ 3,800.00$ 0.5 1,900.00 $ 16 1 Construction Mobile/Demobile; Project Coordination; All Incidental Utility and Misc. Roadway Work; and All Other Project Work Area Restoration and Clean-Up to an Equal and/or Better Preconstruction Condition as Required and Related to the Overall Project. 3,130.00$ 3,130.00$ 0.5 1,565.00 $ 195,922.05$ 70,710.16$ Payment 1 (One) Total Bid Items 1-16 CITY OF MENASHA Contract Unit No. 2026-01 Street Construction - Various Locations Street Construction & Rehabilitation - Various Locations Base Bid Page 8 of 12 City of Menasha | Department of Public Works MEMORANDUM DATE May 27, 2026 TO Board of Public Works FROM Megan Sackett, Director of Parks, Recreation and Forestry Corey Gordon, Deputy Director of Engineering RE Recommend to Award — Contract Unit No. 2026-03 The City of Menasha publicly opened bids on Monday, July 13, 2026, for Contract Unit No. 2026-03. One bid was received as indicated on the enclosed bid tabulation. This project is a joint project with Menasha School District and consists of the reconstruction of the Clovis Park tennis courts. The project will include reconstructing/expanding the existing seven courts to eight courts, replacement of existing fence and replacement of the existing lighting to only light four courts. Non-mandatory alternate bids were also part of the project as shown in the table below. The base bid allows for the construction to start this year and complete the final court surface by June 1, 2027. Alternate Bid A required the contractor to start construction in June of 2027 and complete by early August 2027 and no bid was submitted for this option. Alternate Bid B are optional additional items. Base Bid 2026 Project Start - June 1, 2027 Completion Alternate Bid A June 1, 2027 Start - August 14, 2027 Completion Alternate Bid B Optional Items Because of Alternate Bid B items there are four options to award the contract : Option 1 Base Bid $684,642.94 Option 2 Base Bid + Fiberglass Membrane $732,743.74 Option 3 Base Bid + Geotextile Fabric $697,116.94 Option 4 Base Bid + Fiberglass Membrane + Geotextile Fabric $745,217.74 Recommendation Motion to recommend that Option 4 of Contract Unit No. 2026 -03, Clovis Park Tennis Courts Reconstruction, be awarded to Northeast Asphalt, Inc. in the amount of $745,217.74. 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3610 | Fax (920) 967-5272 | menashawi.gov Page 9 of 12 CITY OF MENASHA Contract Unit No. 2026-03 Item Quantity Description Unit Price Total 1. 1,275 Unclassified Excavation (C.Y.) 40.50$ 51,637.50$ 2. 5,395 Fine Grading and Compaction (S.Y.) $ 3.80 20,501.00$ 3. 2,100 12.50$ 26,250.00$ 4. 620 2" Asphalt Pavement 4 lt 58-28S Binder (Ton) 155.00$ 96,100.00$ 5. 550 1.75" Asphalt Pavement 5 LT 58-28S Surface (Ton) 165.00$ 90,750.00$ 6. 1,800 Lawn Restoration (S.Y.) 13.18$ 23,724.00$ 7. 1,032 10' High Black Chain Link Fence (L.F.) 57.00$ 58,824.00$ 8. 3 4' Wide Black Chain Link Single Swing Gate (Each) 1,300.00$ 3,900.00$ 9. 1 Site Electric (L.S.) 140,190.00$ 140,190.00$ 10. 1,252 Tennis Court Control Joints with Joint Armor (L.F.) 19.79$ 24,777.08$ 11. 1 Tennis Court Leveling (L.S.) 3,020.00$ 3,020.00$ 12. 5,280 Tennis Court Surface (S.Y.) 11.79$ 62,251.20$ 13. 4,728 Tennis Court Striping (L.F.) 1.22$ 5,768.16$ 14. 8 Tennis Court Nets Complete (Each) 2,400.00$ 19,200.00$ 15. 1 Erosion Control (L.S.) 3,500.00$ 3,500.00$ 16. 1 54,250.00$ 54,250.00$ 684,642.94$ Base Bid Completion Date June 1, 2027 Clovis Park Tennis Courts Reconstruction Northeast Asphalt, Inc. Placement of City Supplied Gravel Base (C.Y.) Construction Mobile/Demobile; Project Coordination; All Incidental Utility and Misc. Roadway Work; and All Other Project Work Area Restoration and Clean-Up to an Equal and/or Better Preconstruction Condition as Required and Related to the Overall Project. (L.S.) Total Base Bid (Items 1 - 16) Page 1 of 3 Page 10 of 12 CITY OF MENASHA Contract Unit No. 2026-03 Clovis Park Tennis Courts Reconstruction Item Quantity Description Unti Price Total 1A. 1,275 Unclassified Excavation (C.Y.) N/A 2A. 5,395 Fine Grading and Compaction (S.Y.) N/A 3A 2,100 N/A 4A. 620 2" Asphalt Pavement 4 lt 58-28S Binder (Ton) N/A 5A. 550 1.75" Asphalt Pavement 5 LT 58-28S Surface (Ton) N/A 6A. 1,800 Lawn Restoration (S.Y.) N/A 7A. 1,032 10' High Black Chain Link Fence (L.F.) N/A 8A. 3 4' Wide Black Chain Link Single Swing Gate (Each) N/A 9A. 1 Site Electric (L.S.) N/A 10A. 1,252 Tennis Court Control Joints with Joint Armor (L.F.) N/A 11A. 1 Tennis Court Leveling (L.S.) N/A 12A. 5,280 Tennis Court Surface (S.Y.) N/A 13A. 4,728 Tennis Court Striping (L.F.) N/A 14A. 8 Tennis Court Nets Complete (Each) N/A 15A. 1 Erosion Control (L.S.) N/A 16A. 1 LS N/A N/A Northeast Asphalt, Inc. Total Alternate Bid (Items 1A - 16A) Placement of City Supplied Gravel Base (C.Y.) Alternate Bid A Completion Between June 1, 2027 and August 14, 2027 Construction Mobile/Demobile; Project Coordination; All Incidental Utility and Misc. Roadway Work; and All Other Project Work Area Restoration and Clean-Up to an Equal and/or Better Preconstruction Condition as Required and Related to the Overall Project. (L.S.) Page 2 of 3 Page 11 of 12 CITY OF MENASHA Contract Unit No. 2026-03 Clovis Park Tennis Courts Reconstruction Alternate Bid B Optional Bid Items Item Quantity Description Unit Price Total 1B. 5,280 Plexibond Fiberglass Membrane $ 9.11 48,100.80 2B. 5,940 Type SR Geotextile Fabric 2.10$ 12,474.00 684,642.94$ 732,743.74$ 697,116.94$ 745,217.74$ N/A N/A N/A Total Base Bid + Alternate Bid Items 1B & 2B Total Alternate Bid A + Alternate Bid Item 1B Northeast Asphalt, Inc. Total Base Bid Total Base Bid + Alternate Bid Item 1B Total Base Bid + Alternate Bid Item 2B Total Alternate Bid A + Alternate Bid Item 2B Total Alternate Bid A + Alternate Bid Items 1B & 2B Page 3 of 3 Page 12 of 12