Common Council Meeting — Agenda Packet

A Quorum of the Administration Committee, Board of Public Works, Personnel Committee, Plan Commission, Redevelopment Authority, and other City bodies may attend this meeting, though no official action of these bodies will be taken. COMMON COUNCIL MEETING AGENDA Monday, July 20, 2026 at 6:00 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. Call to Order B. Pledge of Allegiance C. Roll Call D. Public Hearing E. Public Comments on Any Matter of Concern to the City (5 minute time limit for each person) F. Report of Department Officers/Department Heads/Staff/Consultants Clerk Snyder - the following minutes and communications have been received and placed on file: 1. Presentations: a. Urban Forestry Management Plan 2. Minutes to Receive: a. Water and Light Commission, 6/24/26 b. Administration Committee, 7/6/26 c. Board of Public Works, 7/6/26 d. Library Board of Trustees, 5/26/26 e. Parks & Recreation Board, 7/14/26 f. IT Steering Committee, 7/8/26 g. Committee on Aging, 6/12/26 3. Communications: a. Voting Methods - Partisan Primary Election b. Landscape Flyer c. Menasha Aquatic Facility Capital Campaign Planning Study Presentation d. National Parks and Recreation Month Proclamation e. National Disability Month Proclamation G. Consent Agenda (Prior to voting on the Consent Agenda, items on the Consent Agenda may be Page 1 of 134 removed at the request of any Alderman and place immediately following action on the Consent Agenda. The procedures to follow for the Consent Agenda are: (a) removal of items from Consent Agenda; and (b) motion to approve the items from Consent Agenda.) 1. Common Council Minutes 7/6/26 2. Administration Committee, 7/6/26, Recommends Approval of: a. Update to Strong Neighborhoods Program - Proposed 3. Board of Public Works, 7/6/26, Recommends Approval of: a. Change Order — Northeast Asphalt Inc.; Contract 2025-03; Jefferson Park Boat Launch; Deduct $48,825.77 (Change Order No. 2 & Final) b. Payment — Northeast Asphalt Inc.; Contract 2025-03; Jefferson Park Boat Launch; $105,527.21 (Payment No. 8 & Final) c. Payment — Donald Hietpas & Sons, Inc.; Contract M0002-09-00105; 2026 Utility Construction; $222,504.60 (Payment No. 2) d. Street Use Permit — Labor Day Parade; Monday, September 7, 2026; 9 AM - 11 AM; Fox Valley Labor Council 4. Parks & Recreation Board, 7/14/26, Recommends Approval of: a. Urban Forestry Management Plan b. High Cliff Connection - Woodlands West Segment Amendment No. 2 to the Contract between the City of Menasha and JT Engineering, Inc. 5. Special Personnel Committee, 7/20/26, Recommends Approval of: a. Recruitment/Hiring Process for City Clerk b. Recruitment/Hiring Process for City Attorney H. Items Removed from the Consent Agenda I. Action Items 1. Temporary Expansion of Licensed Premises Permit Application - Elks Lodge 676 (320 Nicolet Boulevard), July 26, 2026 2. Accounts payable and payroll for the term of 7/3/26 - 7/16/26 in the amount of $967,666.82 3. Main St./Racine St. Roundabout Gateway Improvements - First Amendment to the Professional Services Agreement Between City of Menasha and JT Engineering, Inc. 4. Demolition of Building Located at 325 Broad Street, Menasha, WI J. Held Over Business K. Ordinances and Resolutions Page 2 of 134 1. R-20-26 A Resolution Authorizing the Issuance and Establishing Parameters for the Sale of Not to Exceed $3,215,000 General Obligation Promissory Notes, Series 2026A (Introduced by Mayor Hammond) L. Appointments M. Claims Against the City N. Public Comments on Any Matter Listed on the Agenda (5 minute time limit for each person) O. Adjournment MEETING NOTICE AUGUST 3, 2026 Common Council Meeting – 6:00 PM Committee Meetings to Follow "Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations." Page 3 of 134 Water and Light Commission Meeting of June 24, 2026 Page 1 REGULAR MEETING OF THE WATER AND LIGHT COMMISSION June 24, 2026 Commission President Allwardt called the Regular Meeting of the Water and Light Commission to order at 8:00 a.m., with Commissioners Gary Turchan, Antoine Tines, and Austin Hammond, present on roll call. Also present were Melanie Krause, General Manager; Kristin Hubertus, Finance Manager; Kurt Melchert, Electric Manager; Paula Maurer, Customer Service Manager; Steve Grenell, Engineering Manager, Adam Smith, Water Plant Manager; Justin Hoffmann, Project Engineer; and Tammy Phillips, Accounting and Administrative Assistant. Those excused: Roy Kordus Item II. No one from the Gallery requested to be heard on any topic of public concern to the Utility. Item III. Motion made by Comm. Allwardt, seconded by Comm. Turchan, the motion passed on roll call to approve the following: A. Minutes of the Regular Meeting of May 27, 2026. B. Approve and warrant the following payments dated May 28 – June 24, 2026 in the amount of $4,009,100.93. C. Correspondence as listed: Copy of Thank-You letter from Two Rivers Utilities RE: Storm Assistance Copy of Thank-You from Allison Guyette RE: Scholarship Award Copy of MU Summer Fun Word Scramble Copy of City Commission Board RE: Open Records and Meetings Reminders Copy of MU May Scavenger Hunt Flyer Copy of MU Summer Energy Cost Savings Copy of News Release RE: 2026-27 MU Scholarship Winners Copy of 2025 Annual Water Quality Report Copy of MU June Newsletter Item IV. Claims Against the Utility – There were no claims discussed at this meeting. Item V. Purchase Orders over $25,000.00 issued since the last Commission meeting were presented for informational purposes. Item VI. Unfinished Business, Melissa Substation Update – Justin Hoffmann updated the Commission on the progress and showed pictures of the used transformer that was purchased and crews working on the setup, install, and testing. Item VII. New Business, Loss of Customer Load Analysis – There was discussion on what the potential impacts would be if we lost a large customer for both the Water and Electric Utilities. 2027 Budget Calendar – The 2027 Budget Calendar was presented. Page 4 of 134 Water and Light Commission Meeting of June 24, 2026 Page 2 Out of State Travel – Adam Smith is requesting permission to travel to the Smart Water Summit in August in Denver, Colorado. The motion made by Comm. Allwardt, seconded by Comm. Hammond was unanimous on roll call to approve the out of state travel. Item VIII. Strategic Reports, Monthly Strategic Initiative Update – The May report was discussed. May 2026 Financial and Project Status Reports – Electric consumption was lower than budget by 1.5%, cost of power was 3% lower due to lower market energy prices, and net operating income was higher due to the timing of some expenses. Water usage was 11.3% lower than budget, net operating income is higher by $82,496 due to lower operation and maintenance expenses, chemical costs are lower, and there were no main breaks or service leaks in May. After discussion, the Commission accepted the May Financial and Project Status Reports as presented. Project Reports, Electric Projects – Work continued on the Melissa transformer and the Water Plant network segregation. Crews worked on new services and tree trimming, and storm assistance was provided for Two Rivers. Water Projects – The 8th Street water main project was completed, and the new media for GAC unit #1 was delivered and the unit is back in service. Training continues for two new operators. Item IX. No one from the Gallery requested to be heard on any topic of public concern to the Utility. Item X. The motion by Comm. Allwardt, seconded by Comm. Turchan, was unanimously approved on roll call to adjourn at 8:59 a.m. By: MARK ALLWARDT GARY TURCHAN President Secretary NOTE: THESE MINUTES ARE NOT TO BE CONSIDERED OFFICIAL UNTIL ACTED UPON AT THE NEXT REGULAR MEETING, THEREFORE, ARE SUBJECT TO REVISION. Page 5 of 134 ADMINISTRATION COMMITTEE MINUTES Monday, July 6, 2026 at 6:30 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Chairperson Hale at 7:34pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade Absent: Ald. School Also Present: FD Sassman, DPW Merten, CDD Dane, DC Hanchek, CA Struve, Mayor Hammond, Clerk Snyder C. MINUTES TO APPROVE 1. Administration Committee, 6/1/26 Motion by District 2 Alderperson Eisenach seconded by District 7 Alderperson Grade to approve as amended. Motion carried on voice vote. District 3 Alderperson Hale offered a friendly amendment to the June 1, 2026 Administration Committee minutes. Specifically, the chairperson is listed inaccurately. D. DISCUSSION / ACTION ITEMS 1. Update to Strong Neighborhoods Program - Proposed Motion by District 2 Alderperson Eisenach, seconded by District 6 Alderperson Marshall to approve. Motion carried 7-0 on roll call. Staff advised on specifics around the property acquisition provisions of the Strong Neighborhoods program. These changes reflect recent updates to related manuals, as approved by the Common Council. Changes additionally incentivize housing development. E. ADJOURNMENT Motion by District 2 Alderperson Eisenach seconded by District 6 Alderperson Marshall to adjourn the Administration Committee meeting at 7:39pm. Motion carried on voice vote. Minutes submitted by City Clerk Kaija Snyder. Page 6 of 134 BOARD OF PUBLIC WORKS MINUTES Monday, July 6, 2026 at 6:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Chairperson Marshall at 7:42pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade Absent: Ald. School Also Present: FD Sassman, DPW Merten, DC Hanchek, CA Struve, Mayor Hammond, Clerk Snyder C. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA D. MINUTES TO APPROVE 1. Special Board of Public Works, 6/1/26 Motion by District 2 Alderperson Eisenach seconded by District 7 Alderperson Grade to approve. Motion carried on voice vote. 2. Board of Public Works, 6/1/26 Motion by District 2 Alderperson Eisenach seconded by District 5 Alderperson Lewis to approve. Motion carried on voice vote. E. DISCUSSION / ACTION ITEMS 1. Change Order — Northeast Asphalt Inc.; Contract 2025-03; Jefferson Park Boat Launch; Deduct $48,825.77 (Change Order No. 2 & Final) Motion by District 7 Alderperson Grade, seconded by District 3 Alderperson Hale to approve. Motion carried 7-0 on roll call. Staff advised that this change order reflects costs below estimated for the Jefferson Park Boat Launch. Remaining work includes the payment kiosk and wash down station; these will be completed through a separate contract. 2. Payment — Northeast Asphalt Inc.; Contract 2025-03; Jefferson Park Boat Launch; $105,527.21 (Payment No. 8 & Final) Motion by District 7 Alderperson Grade, seconded by District 2 Alderperson Eisenach to approve. Motion carried 7-0 on roll call. 3. Payment — Donald Hietpas & Sons, Inc.; Contract M0002-09-00105; 2026 Page 7 of 134 Utility Construction; $222,504.60 (Payment No. 2) Motion by District 7 Alderperson Grade, seconded by District 3 Alderperson Hale to approve. Motion carried 7-0 on roll call. 4. Public Works Department General Activity No action was taken on this item. Staff advised on ongoing street projects, the Nicolet Boulevard intersection control evaluations, and efforts towards monitoring sewer systems. 5. Street Use Permit — Labor Day Parade; Monday, September 7, 2026; 9 AM - 11 AM; Fox Valley Labor Council Motion by District 7 Alderperson Grade seconded by District 5 Alderperson Lewis to approve. Motion carried on voice vote. F. ADJOURNMENT Motion by District 7 Alderperson Grade seconded by District 2 Alderperson Eisenach to adjourn the Board of Public Works meeting at 7:57pm. Motion carried on voice vote. Minutes submitted by City Clerk Kaija Snyder. Page 8 of 134 ELISHA D. SMITH PUBLIC LIBRARY BOARD OF TRUSTEES MEETING MINUTES Elisha D. Smith Public Library Fox River Room May 26, 2026 Called to order at 4:00pm by Chair Witt Present: Chair Witt, Secretary Stojanovic, Trustee Lane, Trustee Wickman, Trustee Englebert, Trustee Turner, Teen Representative Lance Absent: Vice Chair Halverson, Trustee Mittelstaedt, Superintendent of Schools Zimmerman, Also Present: Director Kopetsky, Business Manager Kozerski, Programming Services Manager Moore- Nokes and Public Services Manager Raschke Public Comment/Communication None. Consent Business A motion was made by Englebert, seconded by Wickman to approve the Library Board of Trustees meeting minutes from April 28, 2026 as amended to read “Board meetings will revert to a 4:00pm start time and the fourth Tuesday of the month will stand as the day.” Motion carried unanimously. Authorization of Bills A motion was made by Turner, seconded by Stojanovic to authorize payment of the May bills from the 2026 budget and endowment accounts. Discussion ensued. Motion carried unanimously. Updates Staff Reports • Raschke announced an extension of the gaming collection with books and materials related to Role-Playing Games. Raschke has dropped off materials and books at several Little Free Libraries in the community in order to promote and highlight Menasha Reads and the library. • Moore-Nokes shared that the summer reading bookmarks are available for pickup starting today in the lobby. Staff have been visiting and hosting local schools to promote summer reading. Teen Representative Report • Teen Representative Lance shared that the Teen Volunteer Council created an interactive art display of Lady Libertys in the lobby, helped with the Survive the Summer display and planted native gardens at Gilbert Park with the City of Menasha. The Teen Taste & Test had homemade potato chips and a program highlight was fairy-wand making and brownie mugs with an emphasis on teen mental health. Friends Update • Trustee Lane reports that the Friends are set for the June 14th opening day of the Courtyard Market and that volunteer needs are largely taken care of, but openings are still available. Lane also reported that the President and Vice-President roles remain open and that meetings are now monthly. The Courtyard Market now has a social media presence and is sharing vendor highlights. New Business Director’s Report • The library is ready for summer reading kickoff. The program is all-ages and will run for eight weeks. • The library will have a presence at Brews on ‘Bago this summer, as well as Family Night Out at Barker Farm Park in August. Page 9 of 134 • The Library of Things will have a yard tools subcollection, coming in June. This is in partnership with the city’s Community Development department. This will require changes to the Library of Things user agreement. Discussion ensued. • Kopetsky is still waiting for resolution to the power issue with the chiller, but Miron and Suburban continue to work on it. Discussion ensued. • A shade system over a portion of the patio is expected to be installed in the next month. The pantry has been re-installed in the grass area between the library and fire station parking lots. Discussion ensued. • Budget numbers are on target for this time in the year. Materials appear to be moving better, as reflected in the circulation statistics. Board Term Expirations/Renewals. • Chair Witt has approached those members who have a term ending this year. • Discussion on board member terms, appointments and re-appointments ensued. Board Committee Assignments • Chair Witt presented a slate of committee assignments for 2026-2027. Discussion ensued. Library Facilities Policy • Director Kopetsky presented his changes to the Facilities Policy that address meeting room use in order to right-size usage of the library’s spaces. Discussion ensued. The next regular meeting will be Tuesday, June 23, 2026 at 4pm. Adjournment Meeting adjourned at 5:02pm. Respectfully submitted, Eva Kozerski Page 10 of 134 CITY OF MENASHA Parks and Recreation Board Menasha Public Works (455 Baldwin St.) July 14, 2026 MINUTES A. CALL TO ORDER The meeting was called to order by Chr. Dick Sturm at 5:30pm. B. ROLL CALL/EXCUSED ABSENCES MEMBERS PRESENT: Chr. Dick Sturm, Ald. Ted Grade, Brian Adesso, Melissa Grade, Danielle Rand MEMBERS ABSENT: Tommy Webster, Eli Wickman OTHERS PRESENT: PRD Megan Sackett, Arborist Dylan Wenker, DNR Forestry Representative Olivia Witthun, Don Merkes, Bob Gehringer C. PUBLIC COMMENT/CORRESPONDENCE Director Sackett shared a correspondence received from a citizen with a request to not allow smoking in the Menasha Conservancy. D. MINUTES TO APPROVE 1. Minutes of the June 9, 2026 Regular Park Board Meeting: Motion by T. Grade, seconded by M. Grade to approve the minutes of the June 9, 2026 Regular Park Board meeting. Motion carried. E. DISCUSSION / ACTION ITEMS 1. Urban Forestry Management Plan: A representative from Eocene presented a summary of findings, recommended priorities, and actionable items of the creation of the management plan. Motion by T. Grade, seconded by D. Rand to recommend approval to the Common Council of the Urban Forestry Management Plan. Motion carried. 2. High Cliff Connection - Woodlands West Segment Amendment No. 2 to the Contract between City of Menasha and JT Engineering, Inc.: Dir. Sackett noted an easement had been acquired several years ago for a future trail connection from Hwy 10/114. This amendment is to add this trail connection to the current design and engineering of the Woodlands West segment. Motion by D. Rand, seconded by T. Grade to recommend approval to the Common Council of the High Cliff Connection - Woodlands West Segment Amendment No. 2 to the Contract between City of Menasha and JT Engineering, Inc. Motion carried. 3. Bulk Use Water Agreement with Harrison Utilities: Dir. Sackett noted the City is offering Splash Days as an option to cool off with the pool being unavailable. Dir. Sackett noted these events need multiple water sources including a fire hydrant. She indicated the water at Barker Farm Park is part of the Harrison Utilities Service area and is beyond the typical usage. Motion by M. Grade, seconded by B. Adesso to approve the Bulk Use Water Agreement with Harrison Utilities. Motion carried. 4. Events in City Parks a. Tony’s Bar Softball Tournament at Jefferson Park, August 14-16, 2026 b. Twisted Pistons at Curtis Reed Square and Marina Terrace, August 20, 2026 Page 11 of 134 PARK BOARD REGULAR MEETING NOTICE Tuesday, August 11, 2026 c. JazzFest at Jefferson Park, September 5 and 6, 2026 Sackett noted each of these events are either selling alcohol in the park or are a multi-day event which requires Park Board approval. Motion by B. Adesso, seconded by T. Grade to approve the above noted events. Motion carried. F. REPORT OF DEPARTMENT HEAD / STAFF 1. Department Report: See attached written report. 2. Aquatic Facility Capital Campaign: Dir. Sackett gave an update on the status of the planning study indicating it is moving along well. Interviews are being conducted this week and next week along with a survey regarding the campaign to users, business and neighborhood groups. 3. National Parks and Recreation Month: Dir. Sackett noted it was National Parks & Recreation Month and thanked the Board for their contributions. 4. Visit to the Menasha Conservancy: Dir. Sackett indicated Arborist Dylan Wenker would be giving a tour of the Conservancy to discuss the DMAP assessment and Spring clean-up. G. PUBLIC COMMENT ON ANY MATTER LISTED ON THE AGENDA The Board discussed the request to ban smoking in the Menasha Conservancy. Staff was directed to gather more information from other departments regarding smoking bans in park spaces. H. ADJOURNMENT Motion by M. Grade, seconded by D. Rand to adjourn at 7:18pm. Motion carried. Page 12 of 134 P a r k s , R e c r e a t i o n , F o r e s t r y & C e m e t e r i e s D e p a r t m e n t P A R K S P l e a s a n t s P a r k p l a y g r o u n d : I n s t a l l a t i o n b e g a n i n m i d - J u n e a n d i s m v o i n g a l o n g w e l l . S a f e t y s u r f a c i n g i s b e i n g i n s t a l l e d n o w a n d f i n a l c o n c r e t e a n d r e s t o r a t i o n w i l l t a k e p l a c e i n t h e c o m i n g w e e k s . R i b b o n c u t t i n g i s t e n t a t i v e l y p l a n n e d f o r A u g u s t 2 7 i n c o n j u n c t i o n w i t h t h e s c h o o l o p e n h o u s e . R e p a i r s a t t h e H a r t s k a t e r a m p h a v e b e e n c o m p l e t e d w h i c h i n c l u d e e p o x y p a t c h i n g t h e s u r f a c e a n d r e p l a c i n g t h e s u r f a c e a n d s u b s u r f a c e . T h e b l u e j a y b e n c h i s n o w p l a c e d a t i t s l o c a t i o n o n R a c i n e S t ( n o r t h s i d e b y b r i d g e t e n d e r s ) . H a n d r a i l s h a v e b e e n a d d e d a t C u r t i s R e e d S q u a r e f o r e a s y a c c e s s f o r u s e r s . F O R E S T R Y S t a f f h a s b e e n c a t c h i n g u p o n s t o r m d a m a g e a n d a s s e s s i n g t r e e s f o r a n y o t h e r h a z a r d o u s c i t y t r e e s . A f e w r e m o v a l s a r e t a k i n g p l a c e d u e t o t h e s e v e r i t y o f d a m a g e t o s o m e t r e e s . T h e a r b o r i s t i n t e r n a n d C i t y a r b o r i s t v i s i t e d o u r t r e e n u r s e r y s u p p l i e r t o s e e n e w v a r i e t i e s o f t r e e s t h e y a r e s e l l i n g a n d l e a r n a b o u t n u r s e r y o p e r a t i o n s . W i t h t h i s h o t w e a t h e r w e a r e t r y i n g t o c a t c h u p o n w a t e r i n g t r e e s b e t w e e n r a i n f a l l s . T u b e s a n d s t a k e s h a v e b e e n t a k e n o f f t r e e s p l a n t e d i n t h e l a s t t w o y e a r s . S o m e h a v e b e e n l e f t t o i m p r o v e r i g i d i t y o n c e r t a i n t r e e s i n w i n d t u n n e l i n g a r e a s . T H A N K Y O U ! F o r t h e s e c o n d y e a r , b e n c h e s b u i l d a n d d o n a s t e d b y t h e U n i t e d C o n g r e g a t i o n a l C h u r c h o f C h r i s t o n D o t y I s l a n d w e r e p l a c e d a t t h e C o n s e r v a n c y a l o n g t h e t r a i l o f f e r i n g m o r e s p o t s t o s i t a n d e n j o y n a t u r e . S t a f f r e p o r t s f r o m t h e J u l y 2 0 2 6 D a v e K o s l o P l a q u e C u r t i s R e e d S q u a r e H a n d r a i l s H a r t S k a t e p a r k R e p a i r s A l d o L e o p o l d B e n c h a t C o n s e r v a n c y C O R P : A s m a l l g r o u p g a t h e r e d o n T h u r s d a y , J u n e 2 5 a t a V i s i o n i n g S e s s i o n f o r t h e c o m m u n i t y e n g a g e m e n t p o r t i o n o f t h e C O R P U p d a t e . I n t e r a c t i v e s t a t i o n s i n c l u d e d : t r a i l s , m o n e y a l l o c a t i o n , a m e n i t i e s - w h a t w o r k s a n d w h a t ’ s m i s s i n g a n d B I G p i c t u r e i d e a s . G o o d f e e d b a c k w a s r e c e i v e d . J U N E L E G I S L A T I V E U P D A T E T h e K n o w l e s - N e l s o n S t e w a r d s h i p P r o g r a m ' s f u n d i n g e x p i r e d o n J u n e 3 0 a f t e r l a w m a k e r s d i d n o t p a s s a r e a u t h o r i z a t i o n b i l l d u r i n g t h e 2 0 2 5 - 2 6 l e g i s l a t i v e s e s s i o n . W h i l e f u n d i n g l a p s e d , t h e p r o g r a m r e m a i n s i n s t a t e s t a t u t e a n d c o u l d b e r e a u t h o r i z e d w h e n t h e L e g i s l a t u r e r e c o n v e n e s i n 2 0 2 7 . W P R A c o n t i n u e s t o s u p p o r t r e a u t h o r i z a t i o n e f f o r t s . A w a r n i n g t r a c k w a s a d d e d t o t h e J e f f e r s o n P a r k b a l l f i e l d a s w e l l a s 6 0 ’ a n d 7 0 ’ b a s e s , a n d a d j u s t e d t o t h e p r o p e r d i s t a n c e b e h i n d t h e b a s e s w i t h i n f i e l d m i x . T h e p i t c h e r ’ s m o u n d w a s m o v e d t o 5 0 ’ a s w e l l . T h e D a v e K o s l o p l a q u e h a s b e e n r e - i n s t a l l e d a t K o s l o f i e l d . Page 13 of 134 E V E N T S A d j u s t i n g t o t h e w e a t h e r h a s b e e n t h e n a m e o f t h e g a m e t h i s s u m m e r . . . H o s t e d o u r S u m m e r T o u c h a T r u c k e v e n t a t t h e P u b l i c W o r k s f a c i l i t y d u e t o t h e r a i n y w e a t h e r . W e h a d a f a n t a s t i c t u r n o u t o f a r o u n d 3 5 0 p e o p l e w h o e n j o y e d t h e b i g r i g s o f a l l s o r t s a n d e n j o y e d v e h i c l e s f r o m c o m m u n i t y p a r t n e r s ! H e l d o u r E n t e r t a i n e r N i g h t a t t h e M e n a s h a P u b l i c L i b r a r y d u e t o t h e r a i n , w e h a d a g r e a t t u r n o u t o f 1 0 0 p e o p l e a n d e n j o y e d m a n y l a u g h s . O u r J u n e B r e w s o n ‘ B a g o g o t r e s c h e d u l e d f o r A u g u s t 2 7 a n d o u r C i t y C a r n i v a l g o t r e s c h e d u l e d f o r J u l y 1 5 d u e t o r a i n . C e l e b r a t e d A m e r i c a ’ s 2 5 0 b i r t h d a y o n J u l y 3 a n d 4 w i t h t h e P a r a d e o f L i g h t s a n d N e e n a h - M e n a s h a C o m m u n i t y F e s t . T h o u s a n d s o f p e o p l e j o i n e d u s o n b o t h d a y s f o r f e s t i v i t i e s o f a l l s o r t s . t h r d t h U P C O M I N G E V E N T S B r e w s o n B a g o T h u r s d a y , A u g u s t 1 3 ; 5 : 0 0 - 8 : 0 0 p m B a n d - F B I & t h e U n t o u c h a b l e H o r n s F o o d T r u c k s - W a n d e r i n g T a b l e , L u i g i ’ s P i z z a , C a r i b b e a n T a s t e , B o w l i c i o u s C i t y C a r n i v a l F a m i l y F i r s t S e r i e s e v e n t - w e h o p e y o u ’ l l j o i n u s f o r g a m e s , f o o d f r e s h o f f t h e g r i l l , f a c e p a i n t i n g , i n f l a t a b l e o b s t a c l e c o u r s e , i n f l a t a b l e s l i d e , p r i z e s a n d m o r e ! W e d n e s d a y , J u l y 1 5 ; 4 : 3 0 - 7 : 3 0 p m S m i t h P a r k A l l P a r k P l a y W e d n e s d a y , J u l y 2 2 ; 4 : 0 0 - 7 : 0 0 p m C l o v i s G r o v e , B a r k e r F a r m , S m i t h , S h e p a r d & J e f f e r s o n P a r k s A c t i v i t i e s h a p p e n i n g s i m u l t a n e o u s l y a c r o s s f i v e o f o u r p a r k s . G a m e s , c r a f t s , a n d o u t d o o r f u n . E n c h a n t e d G a r d e n W e d n e s d a y , J u l y 2 9 ; 5 : 0 0 - 7 : 0 0 p m S m i t h P a r k G a r d e n s T h e g a r d e n s c o m e t o l i f e w i t h m a g i c , e n t e r t a i n m e n t , l i v e c h a r a c t e r s a n d a c t i v i t i e s . R E C R E A T I O N F a l l P r e p a r a t i o n s T h e F a l l / W i n t e r G u i d e i s i n i t s f i n a l e d i t c y c l e a n d i s e x p e c t e d t o h i t m a i l b o x e s b y t h e e n d o f J u l y . R e g i s t r a t i o n f o r f a l l / w i n t e r b e g i n s A u g u s t 4 t h ! R e c r e a t i o n F i s h i n g C l a s s e s w i t h H e c k r o d t W e t l a n d R e s e r v e w e r e a h i t w i t h 2 2 k i d s j o i n u s f o r t h e e x p e r i e n c e a t J e f f e r s o n P a r k . F o r s o m e i t w a s t h e i r f i r s t t i m e h o l d i n g a r o d . O u r J u n e & M e P l a y d a t e w a s t h e f i r s t t i m e w e h o s t e d a p r o g r a m a t M u n i c i p a l B e a c h , a n d i t w a s a g r e a t s u c c e s s l i k e l y t o b e r e p e a t e d . C a m p C h a m p s h a d a b u s y f i r s t 4 w e e k s b e i n g a t m a x c a p a c i t y f o r 3 o f t h e 4 w e e k s . T h e y ’ v e d o n e w a l k i n g f i e l d t r i p s t o H e c k r o d t & c r e a t e d p r o j e c t s a t t h e M e n a s h a L i b r a r y . F i e l d t r i p w e e k p a i d v i s i t s t o U l t i m a t e F u s i o n , t h e C h i l d r e n ’ s M u s e u m , a n d g o i n g t o w a t c h T o y S t o r y 5 . S p l a s h D a y s W i t h n o p o o l i n M e n a s h a t h i s s u m m e r , w e h a v e c o m e u p w i t h s o m e i d e a s t o s t i l l p r o v i d e w a t e r t i m e f u n f o r o u r c o m m u n i t y . W e h o s t e d o u r f i r s t S p l a s h D a y o n J u n e 2 9 w i t h o v e r 1 0 0 p e o p l e i n a t t e n d a n c e t h r o u g h o u t t h e 4 h o u r w a t e r a c t i v i t i e s . P a r t i c i p a n t s e n j o y e d s l i p a n d s l i d e s , b a b y p o o l s , s p r i n k l e r s , a n d l o t s o f w a t e r b a l l o o n s ! F i s h i n g C l a s s & M e S a n d C a s t l e s T o u c h - A - T r u c k E n t e r t a i n e r N i g h t - M i l l e r & M i k e Page 14 of 134 CITY OF MENASHA IT STEERING COMMITTEE Menasha City Center July 8, 2026 MINUTES A. CALL TO ORDER Alderman Hale called the meeting to order at 3:01 PM. B. ROLL CALL/EXCUSED ABSENCES Committee members Alderman Hale, Director Sassman, Director Struve, Clerk Snyder, Lieutenant Albrecht and Network/Systems Administrator Oskey were present. Director Kopetsky was not present. PC/Network Specialist Schaefer was also in attendance. C. MINUTES TO APPROVE Motion to approve March 19, 2026, minutes was made and seconded by Albrecht and Struve, respectively. Motion carried on voice vote. D. PUBLIC COMMENTS ON ANY MATTER OF CONCERN TO THIS AGENDA No public comment. E. REPORT OF DEPARTMENT HEADS/STAFF/CONSULTANTS No reports were presented. F. ACTION/DISCUSSION ITEMS 1. Director Sassman provided a background on the Department of Justice (DOJ) updated regulations concerning the Americans with Disabilities Act (ADA) as it relates to Website Content Accessibility Guidelines (WCAG). The deadline for compliance by the City of Menasha is 4/26/28. City staff have been working on means of achieving compliance. An option is to purchase an add-on solution for the current City website, as hosted by Revise. Another option under consideration is to select an alternative website vendor that supports Menasha’s accessibility needs. To assist with these discussions, City staff have conducted a survey concerning the usability of the current Revise site. City staff will continue conversations with Revise, our current website provider, and two additional website providers and will bring forth a recommendation to the committee. The costs to achieve combability would be incorporated into the 2027 budget. City staff have been given the direction to follow up with the vendors and provide a recommendation to the committee at the next scheduled meeting. Page 15 of 134 2. An explanation was provided specifically related to an unexpected project that has taken precedence in the IT department. A request has been made to extend the time to provide the software and licensing inventory. IT staff will still work to complete the hardware inventory and condition assessment by the end of August. Motion was made and seconded by Albrecht and Snyder, respectively, to allow IT staff until the end of November to complete section 3.2 Software and Licensing Inventory as identified in the draft RDF that was presented to the committee. Motion carried on a voice vote. G. ADJOURNMENT The meeting adjourned at 4:06 PM by motion made and seconded by Struve and Albrecht, respectively. Motion carried on voice vote. Submitted By: Jennifer Sassman, Finance Director Page 16 of 134 CITY OF MENASHA COMMITTEE ON AGING MINUTES June 12, 2026 1 A. CALL TO ORDER Meeting called to order by Roy Meier at 1:30PM. B. ROLL CALL/EXCUSED ABSENCES PRESENT: Gary Coopman, Dan Kelpinski, Bea Kohanski (arrived at 1:38PM), Roy Meier, Jeff Pommerening, Sue Wisneski, Recreation/Senior Services Manager Chloe Hansen-Dunn, PHD Kristine Hutter ABSENT: C. PUBLIC COMMENT (five-minute time limit for each person) D. MINUTES TO APPROVE 1. Committee on Aging, April 10, 2026 Moved by J. Pommerening and seconded by S. Wisneski to approve the April 10, 2026 meeting minutes. The motion carried. E. REPORT OF DEPT HEADS/STAFF 1. Senior Center Operations and Programming a. April 2026 Report See included Menasha Senior Center Staff Report. There were 312 visitors, 1,007 visits and 1,051 services in April. The Center was rented every weekend. There is currently a standing church group renting the Center on Sundays. b. May 2026 Report See included Menasha Senior Center Staff Report. There were 296 visitors, 1,051 visits and 1,064 services in May. Self-check-in was implemented this month. Nail care appointments are being offered two times per month with a nurse from Evergreen retirement community. c. Announcements There will be a Brewer trip on August 6th. Spots are still available for the Horicon Marsh trip. The Mind Over Matter class will begin in July. Committee on Aging members offered assistance for the Parade of Lights on July 3rd. 2. Sixty Plus Grant Program a. April 2026 Reports See included 60+ Participation Numbers. 52 people received 78 services in April. b. May 2026 Report See included 60+ Participation Numbers. 46 people received 92 services in May. c. Announcements The Memory Café for June 23 will feature Dick’s Bees. The Friday Fix for June 26 will be “Big Flavors, Small Plates” where the presenters will discuss simple and seasonal ways to cook nutritious meals for one or two. The Friday Fix for July 17 will feature an educational portion about hearing and then hearing screenings will be offered. 3. Communication from Deputy Clerk Janet: Open Records and Open Meetings Reminder PHD Hutter shared the memo regarding open records and open meetings. Committee members should reach out to PHD Hutter or Deputy Clerk Janet if an update needs to be made to their contact information as listed in the 2026 City Administration Directory. F. DISCUSSION / ACTION ITEMS Committee members discussed the July meeting date. The meeting will continue to be scheduled for Friday, July 10. Page 17 of 134 2 G. ADJOURNMENT Moved by D. Kelpinski and seconded by S. Wisneski to adjourn the meeting at 1:49PM. The motion carried. Next meeting: July 10, 2026 at 1:30 PM Menasha City Center, Room 132 100 Main Street, Menasha, WI Page 18 of 134 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3603 | Fax (920) 967-5273 | www.menashawi.gov City of Menasha | Office of the City Clerk MEMORANDUM DATE June 18, 2026 TO Common Council FROM Evan Janet, Interim City Clerk RE Partisan Primary Election Voting Methods The City of Menasha Clerk’s Office would like to share voting methods for the August 11, 2026 Partisan Primary Election. These include voting in-person or curbside at the polling place on Election Day, in-person absentee voting, and voting absentee by mail. Please note that voting activity, including voter registration, is prohibited on Monday August 10, 2026. Election Day Voting Election Day is Tuesday August 11, 2026, and the State of Wisconsin allows same-day registration. A valid proof of residence document is required to register. Polls are open 7:00am – 8:00pm. Voters may find their polling place by visiting https://myvote.wi.gov/en- us/Find-My-Polling-Place. Voters should be prepared to state their name and address and present a valid photo ID to receive a ballot. In-Person Absentee Voting In-person absentee voting, known as early voting in some states, will be held on the second floor of Menasha City Center (100 Main Street, Menasha) during the following dates and times. Voters should be prepared to state their name and address and present a valid photo ID to receive a ballot. ➢ Tuesday July 28, 2026: 8:00am – 4:00pm ➢ Wednesday July 29, 2026: 8:00am – 4:00pm ➢ Thursday July 30, 2026: 8:00am – 4:00pm ➢ Friday July 31, 2026: 8:00am – 4:00pm ➢ Monday August 3, 2026: 8:00am – 4:00pm ➢ Tuesday August 4, 2026: 8:00am – 4:00pm ➢ Wednesday August 5, 2026: 8:00am – 4:00pm ➢ Thursday August 6, 2026: 8:00am – 4:00pm ➢ Friday August 7, 2026: 8:00am – 5:00pm Page 19 of 134 2 of 2 Absentee Voting by Mail Absentee ballot requests can be submitted four ways: (1) online at https://myvote.wi.gov/en- us/Vote-Absentee-By-Mail; (2) in-person at the Clerk’s Office (100 Main Street, Suite 200, Menasha); (3) by email to Clerk’s Office staff (including name, balloting address, and photo ID); (4) by mail to the Clerk’s Office’s attention (100 Main Street, Suite 200, Menasha, WI 54952). Voters may request an absentee ballot until 5:00pm on Thursday August 6, 2026. Requirements for requesting an absentee ballot vary by voter status; the Clerk’s Office recommends visiting https://myvote.wi.gov/en-us/ or contacting City Hall to learn more about these requirements. To register to vote, check registration, request an absentee ballot, or find a polling place, please visit https://myvote.wi.gov/en-us/ or contact the Clerk’s Office at (920) 967-3608. Page 20 of 134 Stormwater is rain or snowmelt and water from things people do, like washing the car or watering the lawn. As water makes its way to the storm drain it picks up pollutants like oil from car leaks and bacteria from pet waste. When we choose products carefully and dispose of products properly, we can greatly reduce the amount of pollution that enters our local waters through runoff. Untreated runoff is the biggest threat to our nation’s water quality, according to the U.S. Environmental Protection Agency. Let’s make the small, important changes that will reduce that threat and improve water quality and our lives! A gorgeous home landscape does not need to come at the price of clean lakes, rivers, and streams. We can have both. To make it happen, we all need to think a little differently. Planning for minimal hard surface on your property makes good sense. Consider the amount of runoff that will be generated by roofs, pavements, and sidewalks. Focus on natural plantings to slow water and allow it to filter into the ground rather than becoming runoff. Where needed, install pavers or bricks that allow water to sink in the ground. RAIN BARRELS A rain barrel captures water that flows from a roof through downspouts. Commonly, the rain barrel is a 55-gallon drum designed specifically to hold water without creating a mosquito breeding habitat. A tight fitting lid, seal for the downspout, and filtered overflow valve all overflow water to move away from the rain barrel. RAIN GARDENS Rain gardens are slight depressions in a yard that acts as receiving areas for rain water that runs off your roof and downspouts. Rain gardens capture rainwater before it picks up oil, grease, fertilizer, pet waste, or other contaminants. Rain gardens replenish groundwater by infiltrating runoff, rather than passing it into the stormwater sewer. Often they are planted with native plants that thrive on moisture, but can withstand a dry period too. 75% more rain water sinks into the ground in a natural vs. developed area. LESS HARD SURFACES The more concrete or blacktop your property has, the more water will run off the property and into storm drains and ditches. 75% more rain water sinks into the ground in a natural versus developed area. Stormwater that flows from developed areas also carries oil, grease, fertilizer, bacteria, exhaust particles, and more. Northeast Wisconsin Stormwater Consortium (NEWSC) P.O. Box 1861 Appleton, WI 54912 l 920.851.4336 RenewOurWaters.org You can create a beautiful outdoor space and protect our waters The Perfect Landscape What touches the ground enters the water Realize Minimizing runoff reduces damage to your property and others down stream. It may also save you money if you live in a city that has a stormwater utility, since stormwater utility fees are based on the amount of runoff your property sends to the storm sewer system. Page 21 of 134 City of Menasha ● Department of Parks, Recreation, Forestry and Cemeteries 100 Main Street ● Menasha, Wisconsin 54952-3151 ● Phone (920) 967-3640● Fax (920) 967-5272 www.menashawi.gov M E M O R A N D U M To: Common Council From: Megan Sackett, Parks & Recreation Director/ms Date: July 16, 2026 RE: Menasha Aquatic Facility Capital Campaign Planning Study Presentation In March 2026, the Common Council approved an agreement to obtain the services of Bob Carter Companies, LLC, dba Carter, for a Capital Planning Study for the Menasha Aquatic Facility. The planning study is designed to help the City of Menasha provide a thorough evaluation of our campaign readiness as well as actionable recommendations for and counsel toward the City of Menasha’s best opportunities to be successful. The scope of services of the planning study include: • Assessing the community’s readiness and capacity to support a $10 million campaign. • Conducting confidential interviews with key stakeholders, prospective major donors, and community leaders. • Evaluating the project narrative, case for support, and proposed campaign structure. • Recommending a realistic fundraising goal, timeline, and campaign strategy. • Identifying and evaluating philanthropic prospects and campaign leadership structure. The formal planning study provides the Common Council, Parks & Recreation Board and City staff with objective data, strategic direction, and a clear understanding of fundraising feasibility before launching a full capital campaign. A presentation of the findings of the planning study will be held as a joint meeting to the Common Council and Parks & Recreation Board on Monday, August 31, 2026 at 5:00 p.m. Page 22 of 134 PROCLAMATION Office of the Mayor WHEREAS, parks and recreation is an integral part of communities throughout this country; and WHEREAS, parks and recreation promotes health and wellness, improving the physical and mental health of people who live near parks; and WHEREAS, parks and recreation promotes time spent in nature, which positively impacts mental health by increasing cognitive performance and well-being, and alleviating illnesses such as depression and attention deficit disorders; and WHEREAS, parks and recreation encourages physical activity by providing space for popular sports. hiking trails, swimming pools and many other activities designed to promote active lifestyles; and WHEREAS, parks and recreation programming and educational activities, such as out of school programming, youth sports, and environmental education are critical to childhood development; and WHEREAS, parks and recreation increases a community's economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses, and crime reduction; and WHEREAS, parks and recreation is fundamental to the environmental well-being of our community; and WHEREAS, parks and recreation is essential and adaptable infrastructure that makes our communities resilient in the face of natural disasters and climate change; and WHEREAS, our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and recreate outdoors. NOW, THEREFORE BE IT PROCLAIMED, that I, Austin R. Hammond, Mayor of the City of Menasha, do hereby proclaim July, 2026, to be: National Parks and Recreation Month in the City of Menasha Sig~cy.nd Sealed this 9th day of July, 2026 CJ~ R. (-{_J Austin R. Hammond, Mayor Page 23 of 134 PROCLAMATION Office of the Mayor WHEREAS, the Americans with Disabilities Act (ADA) was passed by the U.S. Congress on July 26, 1990, to ensure the civil rights of residents with disabilities; and WHEREAS, the ADA prevents discrimination based on ability status, requires employers to provide reasonable accommodations, and ensure that public infrastructure meets accessibility requirements; and WHEREAS, the ADA is recognized as one of the most important civil rights laws in history; and WHEREAS, disability pride enables people with disabilities to redefine their identity, serves as a tool to dismantle ableism, bias, and discrimination, and reshapes false perceptions of individuals with disabilities; and WHEREAS, disability pride helps remind everyone that people with disabilities are valuable, talented, and significant members of our community. NOW THEREFORE BE IT PROCLAIMED, that I, Austin R. Hammond, Mayor of the City of Menasha, do hereby proclaim July, 2026, to be: National Disability Pride Month in the City of Menasha Signed and Sealed this 9th day of July, 2026 CJR. f{_J Austin R. Hammond, Mayor Page 24 of 134 COMMON COUNCIL MINUTES Monday, July 6, 2026 at 6:00 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Mayor Hammond at 6:00pm. B. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. C. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade Absent: Ald. School Also Present: FD Sassman, CDD Dane, PHD Hutter, DC Hancheck, FC Teesch, CA Struve, Mayor Hammond, Clerk Snyder D. PUBLIC HEARING E. PUBLIC COMMENTS ON ANY MATTER OF CONCERN TO THE CITY F. REPORT OF DEPARTMENT OFFICERS/DEPARTMENT HEADS/STAFF/CONSULTANTS 1. Presentations: 2. Minutes to Receive: Motion by District 7 Alderperson Grade seconded by District 6 Alderperson Marshall to receive. Motion carried on voice vote. a. Special Board of Public Works, 6/15/26 b. Personnel Committee, 6/15/26 c. Neenah-Menasha Fire Rescue Joint Finance & Personnel Committee, 6/16/26 d. Neenah-Menasha Sewerage Commission, 5/26/26 e. Committee on Aging, 4/10/26 f. Sustainability Committee, 10/30/25 g. Sustainability Committee, 3/26/26 h. Housing Authority, 2/23/26 i. Redevelopment Authority, 3/3/26 j. Plan Commission, 5/5/26 3. Communications: Motion by District 7 Alderperson Grade seconded by District 3 Alderperson Page 25 of 134 Hale to receive. Motion carried on voice vote. Common Council and staff discussion considered the quality work by City Attorney Struve and City Clerk Snyder as they depart Menasha's staff. a. Letter of Resignation - Kaija Snyder, City Clerk b. Letter of Resignation - Margaret J. Struve, City Attorney G. CONSENT AGENDA 1. Common Council Minutes, 6/15/26 Motion by District 7 Alderperson Grade, seconded by District 5 Alderperson Lewis to approve. Motion carried 7-0 on roll call. 2. Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee, 6/17/26, Recommends Approval of: a. The Agreement for Urban Search and Rescue Emergency Response Services between the Wisconsin Department of Military Affairs, Division of Emergency Management, and the Cities of Neenah and Menasha for participation in Wisconsin Task Force One (WI-TF1) for the period of July 1, 2026 through June 30, 2028. Motion by District 7 Alderperson Grade, seconded by District 4 Alderperson Perkins to approve. Motion carried 7-0 on roll call. Staff advised that this is a successor agreement replacing the extant agreement incorporating Neenah Menasha Fire Rescue into Wisconsin Emergency Management's Task Force One team. This agreement allows for certain CIP allocations. While six NMFR members are on the team, a maximum of three may be deployed at one time. b. The purchase of extrication tools and associated components for a cost not to exceed the CIP budgeted amount of $225,000. Motion by District 7 Alderperson Grade, seconded by District 5 Alderperson Lewis to approve. Motion carried 7-0 on roll call. Staff advised that these mobile, battery-operated extrication tools will be fitted to an existing engine. While this equipment is quoted at $133,740.00, installation requires additional tools and safety features which increase this rate; these items are approved through this vote. c. The 2027 cost distribution formula, with the City of Neenah’s share being Page 26 of 134 60.68% and the City of Menasha's share being 39.32%. Motion by District 7 Alderperson Grade, seconded by District 6 Alderperson Marshall to approve. Motion carried 7-0 on roll call. Staff advised that population, equalized value, service calls, and square mileage of each municipality are considered in developing a cost distribution formula for the Cities of Menasha and Neenah. 3. Personnel Committee, 6/15/26, Recommends Approval of: a. Amendment to the 2026 Memorandum of Agreement (MOA) between the City of Menasha and the Menasha Professional Police Association WPPA/LEER Local 603 Motion by District 4 Alderperson Perkins, seconded by District 7 Alderperson Grade to approve. Motion carried 7-0 on roll call. Staff advised that the purpose of the proposed amendment is to allow Menasha Police Department staff to utilize physical fitness incentive funds tangential to the most recent collective bargaining agreement. b. Memorandum of Agreement (MOA) between the City of Menasha and the Menasha Professional Police Association WPPA/LEER Local 603, Effective January 1, 2027 - December 31, 2027 Motion by District 4 Alderperson Perkins, seconded by District 5 Alderperson Lewis to approve. Motion carried 7-0 on roll call. Staff advised that this agreement allows the Menasha Police Department to utilize physical fitness incentive funds in 2027. 4. Plan Commission, 6/7/226, Recommends Approval of: a. Temporary Limited Easement for the 2028 WIS 114 Reconstruction Project - Pacel No. 750-0370-00 Motion by District 2 Alderperson Eisenach, seconded by District 4 Alderperson Perkins to approve. Motion carried 7-0 on roll call. b. Temporary Limited Easement for the 2028 WIS 114 Reconstruction Project - Parcel No. 705-0516-00 Motion by District 2 Alderperson Eisenach, seconded by District 4 Alderperson Perkins to approve. Page 27 of 134 Motion carried 7-0 on roll call. H. ITEMS REMOVED FROM THE CONSENT AGENDA I. ACTION ITEMS 1. Temporary Expansion of Premises Permit Application - City Limits (544 Fourth Street, Menasha), July 18, 2026 Motion by District 3 Alderperson Hale, seconded by District 2 Alderperson Eisenach to approve. Motion carried 7-0 on roll call. 2. Temporary Expansion of Licensed Premises Permit Application - City Limits (544 Fourth Street, Menasha), August 1, 2026 Motion by District 3 Alderperson Hale, seconded by District 2 Alderperson Eisenach to approve. Motion carried 7-0 on roll call. 3. Accounts payable and payroll for the term of 6/12/26 - 7/2/26 in the amount of $3,922,809.62 Motion by District 3 Alderperson Hale, seconded by District 2 Alderperson Eisenach to approve. Motion carried 7-0 on roll call. 4. Update to the Acquisition of Real Property Interests for the WIS 114 (Plank Road) Reconstruction Project (Project ID: 4064-17-21) Involving All Parcels Fronting the Connecting Highway Portion of WIS 114 (Manitowoc Street to Melissa Street) a. May adjourn into Closed Session pursuant to Section 19.85(1)(e) and (g) of the Wisconsin Statutes: Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session and/or conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved Motion by District 2 Alderperson Eisenach, seconded by District 3 Alderperson Hale to adjourn into Closed Session. Motion carried 7-0 on roll call. b. May adjourn into Open Session to take action on item discussed in Closed Session Page 28 of 134 5. Update to the Rehabilitation of 2 Tayco Street a. May adjourn into Closed Session pursuant to Section 19.85(1)(e) and (g) of the Wisconsin Statutes: Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session and/or conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved Motion by District 2 Alderperson Eisenach, seconded by District 3 Alderperson Hale to adjourn into Closed Session. Motion carried 7-0 on roll call. b. May adjourn into Open Session to take action on item discussed in Closed Session Motion by District 2 Alderperson Eisenach, seconded by District 7 Alderperson Grade to reconvene into Open Session. Motion carried 7-0 on roll call. 6. Transfer of Real Estate from The Redevelopment Authority of the City of Menasha to the Greater Fox Cities Area Habitat for Humanity (1100 Province Terrace, Parcel No. 770001504) Motion by District 7 Alderperson Grade, seconded by District 4 Alderperson Perkins to approve. Motion carried 7-0 on roll call. Staff advised that this is a procedural vote for transferring 1100 Province Terrace from the Redevelopment Authority of the City of Menasha to the Greater Fox Cities Area Habitat for Humanity, as previously discussed. Doug Salmi from the Greater Fox Cities Area Habitat for Humanity advised on future use of the property and either partner's work thusfar. J. HELD OVER BUSINESS K. ORDINANCES AND RESOLUTIONS 1. R-19-26 — A Resolution Acknowledging Review of the 2025 Compliance Maintenance Annual Report (CMAR) Motion by District 6 Alderperson Marshall, seconded by District 7 Alderperson Grade to approve. Motion carried 7-0 on roll call. Page 29 of 134 L. APPOINTMENTS M. CLAIMS AGAINST THE CITY N. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA O. ADJOURNMENT Motion by District 6 Alderperson Marshall seconded by District 3 Alderperson Hale to adjourn the Common Council meeting at 7:29pm. Motion carried on voice vote. Minutes submitted by City Clerk Kaija Snyder. Page 30 of 134 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3650 | Fax (920) 967-5272 | menashawi.gov City of Menasha | Department of Community Development MEMORANDUM DATE May 28, 2026 TO City of Menasha Administration Committee FROM Andrew Dane, Community Development Director RE Update to Strong Neighborhoods Program - Proposed The purpose of this memo is to provide background information for a discussion/action item on the July 6th Administration Committee Agenda. Background Strong Neighborhoods Menasha is an initiative developed by the City of Menasha to help increase the attractiveness and affordability of Menasha’s housing stock. Program goals include increased home ownership stability and increased quality of Menasha’s housing stock. The program includes three components – the Curb Appeal, Major Renovation, and Property Acquisition programs. The program has been in existence since 2020 and has invested over $850,000 into Menasha’s neighborhoods supporting a variety of home repair projects. To date, however, the Property Acquisition program has not been utilized to stimulate housing production as intended. The proposed change to this component of the program is intended to provide the flexibility staff need to help stimulate new housing production within the City. Proposed Changes Page 3 Remove reference to CDBG program, which no longer exists Page 7 Retitled program to add “Pre-Development” Added specific reference to increasing housing production Specified pre-development funding as program intent Removed Special Projects provision to simplify program. Any proposed use of funds requires Council approval so there is no need to call out special projects. Page 31 of 134 2 of 2 Next Steps If approved, City staff will bring forward the revised program to Common Council at the next Council meeting for consideration. Staff Recommendation Recommend the City of Menasha Common Council approve the proposed changes to the Strong Neighborhoods Menasha Program. Page 32 of 134 Last revised by Common Council January 17, 2022 2024202 6 Strong Neighborhoods Menasha A Housing Renovation Initiative Matt Larsen City Planner City of Menasha 100 Main Street, Suite 200 Menasha, WI 54952 Updated 12/3/2020 Redline 12/13/2021 Redline 12/5/22 Redline 11/29/23 Page 33 of 134 1 | Page INTRODUCTION CONTENTS INTRODUCTION ............................................................................................................................................. 2 Overview ...................................................................................................................... ................... 2 Goals and Objectives ........................................................................................................................ 2 Administration ................................................................................................................................. 2 Program Summary ........................................................................................................................... 3 PROGRAM DETAILS ....................................................................................................................................... 4 Curb Appeal Program ....................................................................................................................... 4 Major Renovation Program .............................................................................................................. 5 Property Acquisition ........................................................................................................................ 7 ADDITIONAL PROGRAM DETAILS .................................................................................................................. 8 Income Requirements ...................................................................................................................... 8 Housing Standards ........................................................................................................................... 8 Ineligible Properties ......................................................................................................................... 9 Eligible Projects ................................................................................................................................ 9 Labor.............................................................................................................................................. 10 Application Process ........................................................................................................................ 10 Program Amendments ................................................................................................................... 11 APPENDIX A ................................................................................................................................................. 14 APPENDIX B ................................................................................................................................................. 16 Page 34 of 134 2 | Page INTRODUCTION INTRODUCTION Overview Strong Neighborhoods Menasha is an initiative developed by the City of Menasha to help increase the attractiveness and affordability of Menasha’s housing stock. Strong Neighborhoods aims to work with citizens to invest in both them and their homes. Currently the City runs a Community Development Block Grant (CDBG) program. The Strong Neighborhoods Initiative will combine this program along with other programs, Curb Appeal, Major Renovation, and Property Acquisition. These programs will be financed through a Tax Increment Financing (TIF) law known as the “Affordable Housing Extension” that allows the extension of a TIF to benefit a municipalities housing stock. Funds for these programs will be available in the form of grants and loans. Investing in the city’s housing stock will result in a ripple effect that will benefit everyone within the City. Goals and Objectives Strong Neighborhoods Menasha is aimed at updating the City’s residential homes. Two main goals have been proposed; with a number of objectives to help us measure and define what success looks like. These goals are based upon the findings in Appendix (A). Goal One: Increase the quality of Menasha’s housing stock. 1. Increase median property values within the city from $118,400 to $120,000 by 2025 2. See a downward trend in property survey violations. Goal Two: Increase home ownership stability. 1. Return an average of two historically single family homes, that were converted to multi-family homes, back to single family homes per year by 2025. 2. Decrease the number of home changes per year. 3. Increase the percentage of students who start in Menasha School District and graduate from Menasha School District by 5% by 2025. Administration The Community Development Department will administer the Strong Neighborhoods Initiative. Administration includes, but is not limited to, promoting and advertising the program, accepting and reviewing completed applications, interpreting program guidelines, approving or disapproving property acquisitions, and reviewing reimbursement requests. Any grant funds that were allocated but not used in full by an approved applicant and/or any unused funds within the calendar year will either be reprogramed to another grant application with an eligible project(s) or will be carried over to the next calendar year's budget. Approving or disapproving applicants, loans, and grants for Curb Appeal will be reviewed as applications are submitted and Major Renovation will be done on a bi-monthly basis. Qualified projects will be approved on a first come first serve basis. The Menasha Housing Authority will have final determination on amount and who receives funds from the Major Renovation program. Page 35 of 134 3 | Page INTRODUCTION The budget for the program will be set on an annual basis and be included in the City of Menasha’s Operating Budget. Program Summary The Housing Initiative’s wide range of programs intend to rebuild the City’s aging housing stock and increase home ownership and stability. The following is a list of programs administered through this initiative: 1. Curb Appeal: Major program to assist in the repair and replacement of various exterior housing improvements. Administered by Community Development Department. a. Up to $5,000 reimbursable grant – minimum $2,000 project. b. 1:1 match for owner occupied – 1:2 match for non-owner occupied. 2. Major Renovation: Program designating funds for large exterior and interior home improvement projects. Administered by the Community Development Department and the Housing Authority. a. Up to $10,000 Forgivable Loan – minimum $15,000 comprehensive project. b. 1:1 match for exterior projects – 1:2 match for interior projects c. Applicants may be eligible for an additional $10,000 for conversions from historically single family homes back to a single unit. Conversions are a 2:1 match whereby the City would contribute $2.00 for every $1.00 private dollar. 3. Property Acquisition: Program designated to assist the City in the acquisition, demolition, or rehabilitation of blighted properties or to create new affordable housing. Administered by the Community Development Department and the Common Council. Other programs offered by the City of Menasha include the following: 1. Community Development Block Grant (CDBG): Low to Moderate Income (LMI) restricted program to assist in the repair and replacement of roofs, doors, windows, plumbing, electrical, HVAC, siding, accessibility. Administered by Housing Specialist. a. Deferred loan due at the time of sale 2. Lead Lateral Replacement: Program designed to assist property owners in replacement of lead laterals servicing the home. Administered by Menasha Utilities. a. Up to $2,000 Grant b. 33% match from property owner Formatted: Font color: Red, Strikethrough Page 36 of 134 4 | Page PROGRAM DETAILS PROGRAM DETAILS Curb Appeal Program The curb appeal program is a reimbursable grant program to help eligible single and two-family homes increase the curb appeal of their home. The program is a reimbursable grant and will provide funds of up to $5,000 for eligible expenses. A. Eligible Properties: Properties that meet the following criteria may apply for up to $5,000 grant, 1:1 matching for owner occupied and 1:2 for non-owner-occupied units: a. Single Family or Two-Family Residence use properties. b. Properties that meet the income requirement under Additional Program Details. c. Minimum project value of $2,000. B. Ineligible Properties: See Additional Program Details C. Eligible Projects: See Additional Program Details D. Grant Guidelines: a. The applicant must submit a completed application packet, including before photos, prior to any work being completed in order to be considered for loan program. b. Before photos shall be submitted digitally in jpeg, pdf, or png file format. Along with images of the area of work, a “master” photo must be submitted that displays the entire house from the street. c. A project timeline must be submitted to the Community Development Department. d. This program is a reimbursement grant. The applicant is required to pay all expenses related to their approved project and then submit for reimbursement from the City. e. Must provide 100% matching funds if owner occupied and 200% if non-owner occupied. f. The homeowner must agree to obtain all necessary permits (e.g. building, plumbing, electrical, roofing, driveway, excavation, etc.). g. All work must meet local, state and national standards including but not limited to lead and asbestos. h. Projects must be substantially completed within six (6) months of grant approval. i. Properties may receive a grant, not to exceed $5,000 for home improvements. j. For painting or staining projects, applicants are required to scrape and prime all surfaces prior to painting or staining. Photo documentation of the finished prep work is required. k. Up to 10% of the total project grant reimbursement can be for trees and shrubs planted in the front yard. Home Type Total Project Amount City Match Private Match Eligible Landscape Expenses Owner Occupied $5,000 $2,500 $2,500 $250 Non-owner $5,000 $1,667 $3,333 $167.70 Owner $15,000 $5,000 $10,000 $500 Non-owner $15,000 $5,000 $10,000 $500 Page 37 of 134 5 | Page PROGRAM DETAILS E. Ineligible Grant Expenditures: Items/projects that are not eligible for reimbursement under the Program include, but are not limited to, the following: a. The repair or replacement of dog houses or any other structure for animals. b. Any interior projects to the detached garage or accessory building. c. Rental companies or other organizations may not use this program to reimburse their own staff’s labor expenses to complete their project. d. Materials that have been purchased or projects that are completed or underway prior to issuance of a signed Contract for Services and Award Letter by Community Development Staff. e. The purchasing of permanent equipment or tools (ladder, paint sprayers, etc.) is not an eligible expense. f. Proposed projects that are solely demolition. g. Project costs that demolish a structure or part of a structure and do not replace the structure in kind to protect the character of the home and neighborhood. F. Reimbursement Procedures: a. A completed Final Reimbursement Form/Worksheet. This form must include a description of the proposed project(s) and the final cost for each project. Any items for projects not listed on the Pre-Documentation Form are not considered for reimbursement. b. Copies of receipts/paid invoices showing proof of purchase of the approved/ completed items/materials for each project. The applicant is required to mark on their receipt which item(s) is/are being requested for reimbursement and what project they were for. c. Final photo documentation of the complete project. (“After” Photos). Photos shall be taken in a similar manner to the “Before” photos. d. After the applicants submit all of the required information for reimbursement, the Community Development Department shall review all information submitted to ensure it is eligible for reimbursement and will determine the amount awarded, if any, to the applicant. e. Once the request is complete, copies are made of the reimbursement form and all receipts and/or paid invoices are forwarded to the City of Menasha’s Finance Department and the dollar amount to be reimbursed back to the applicant. Major Renovation Program The Major Renovation Program will help eligible homes increase their value and assist with needed upgrades. The program provides matching funds in the form of a forgivable loan of up to $10,000. Any project that reduces the number of residential units to one (1), is eligible for an additional $10,000 of funding. The forgivable loans will act as a deferred second mortgage with no principal or payments due until the sale of the house. If the applicant lives in the home for five (5) consecutive years, the entire loan is forgiven. Page 38 of 134 6 | Page PROGRAM DETAILS Comprehensive Project: All Major Renovation Loans must be tied to a comprehensive project. A comprehensive project is a project that has one area of the home or a singular goal for renovation. For example, a kitchen remodel or home addition would be examples of a comprehensive project. Projects that cover many areas of the home and do not achieve a singular home renovation goal shall not be allowed. Project Matching:  Exterior Projects: 1:1 match ($1.00 City dollar for every private $1.00)  Interior Projects: 1:2 match ($1.00 City dollar for every $2.00 private contribution)  Conversions: 2:1 match and eligible for an additional $10,000 ($2.00 City dollars for every private $1.00) A. Eligible Properties: Properties that meet the following criteria may apply for the Major Renovation Program: a. Single Family or Two-Family Residence use properties b. Homes that are or will be owner occupied within one (1) year from the completion of the project. c. Properties that meet the income requirement under Additional Program Details. d. Minimum project value of $15,000. B. Ineligible Properties: See Additional Program Details C. Eligible Projects: See Additional Program Details D. Loan Guidelines: In addition to below, see Loan Guidelines under Curb Appeal. a. The applicant must submit a completed application packet, including before photos, prior to any work being started in order to be considered for loan program. b. Before photos shall be submitted digitally in jpeg, pdf, or png file format. Along with images of the area of work, a “master” photo must be submitted that displays the entire house from the street. c. A project timeline must be submitted to the Community Development Department. d. Loans will consist of a 0% interest over the life of the loan, and act as a deferred second mortgage. After five consecutive years of living in the home that received the loan funds, the loan will be 100% forgiven. e. If the property owner sells before the five year time period or is no longer the primary place of residence, the loan is required to be paid back in full. f. The homeowner must agree to obtain all necessary permits (e.g. building, plumbing, electrical, roofing, driveway, excavation, etc.). Home Type Total Project Amount City Match Private Match Eligible Landscape Expenses Exterior $15,000 $7,500 $7,500 $1,500 Exterior $20,000 $10,000 $10,000 $2,000 Interior $15,000 $5,000 $10,000 $1,500 Interior $20,000 $6,666.66 $13,333.34 $2,000 Page 39 of 134 7 | Page PROGRAM DETAILS g. All work must meet local, state and national standards including but not limited to lead and asbestos. h. Projects must be substantially completed within twelve (12) months of loan approval. i. Properties may receive a loan, not to exceed $10,000 for home improvements and $20,000 for home improvements that reduce the number of livable units to one (1) on an existing multi-unit property. j. The loan can be transferred to a new owner one (1) time over the life of the loan and must be transferred within one (1) year from the completion of the project. If an individual does not use the home as their primary residence after the one (1) year period the loan is required to be paid back in full. E. Ineligible Loan Expenditures: See Ineligible Loan Expenditures under Curb Appeal. F. Disbursement Procedures: The City of Menasha shall be last dollars into the project and final payments shall be made directly to the contractor. a. Upon completion of the project the Applicant shall submit the following: i. Documentation of paid invoices and a final invoice for the City’s portion from the contractor or supplier. Copies of receipts/paid invoices shall show proof of purchase of the approved/ completed items/materials for each project. ii. Final photo documentation of the complete project (“After” Photos). Photos shall be taken in a similar manner to the “Before” photos. b. After the applicant submits all of the required information for disbursement, the Community Development Department shall review all information submitted to ensure it is eligible for funding and will determine the amount awarded, if any, to the applicant/contractor. c. Once the review of the request is complete, documentation shall be forwarded to the City of Menasha’s Finance Department and the dollar amount to be disbursed. Property Acquisition and Pre-Development The Property Acquisition and Pre-Development Program is a tool the City of Menasha can use to help remove blighted properties within the city and stimulate new housing production. The intent of the property acquisition and pre-development program is to two-fold: 1) Aacquire strategically located or blighted properties. The acquired properties would which are then be demolished or sold to a qualified contractor that would to work with the City of Menasha to rehabilitate the property and 2) Stimulate housing production by providing pre-development funding to qualified contractors . All costs associated with acquiring the property and rehabilitating the site areis eligible under this program. A. Eligible Properties: Properties deemed eligible by the Community Development Director shall be presented to the Menasha Common Council. It is the discretion of the Menasha Common Council on which properties to acquire and/or which contractors to provide pre-development assistance to. Properties that meet the following criteria may be considered by the Menasha Common Council for acquisition or funding through the Property Acquisition and Pre- Development Program: a. Any properties that are blighted or in disrepair. Page 40 of 134 8 | Page ADDITIONAL PROGRAM DETAILS – curb appeal and major renovations b. Properties that present an economic benefit to acquire. c. Properties, that when acquired, will further the goals of the City of Menasha Comprehensive Plan. d. Properties, that when acquired, will further the goals of the City of Menasha Downtown Vision Plan. e. Properties that have an active raze order. f. Any property that will benefit the City of Menasha’s housing stock. B. Eligible Expenditures: a. Property acquisition costs. b. Demolishing/razing costs. c. Costs associated with the sale of a property. d. Costs associated with the maintenance of a property. e. Utility costs. f. Any costs associated with ensuring the house is not a health or sanitation risk, including but not limited to: asbestos removal, well abatement, removal of hazardous material, and lead removal. g. Safety costs. h. Bringing non-compliant features up to code. C. Special Projects: a. Acquire roughly 23 acres of vacant land in Calumet County, north of the conservancy, to establish roughly 24 new affordable housing lots and assist in the costs of infrastructure and connectivity of the entire community through vehicular and pedestrian transit. ADDITIONAL PROGRAM DETAILS – CURB APPEAL AND MAJOR RENOVATIONS Income Requirements All properties assessed at or below the Menasha Affordable Assessed Value (MAAV) shall be considered eligible for a loan or grant. This MAAV Rate shall be calculated on an annual bases using the US Department of Housing and Urban Development’s (HUD) HOME Homeownership Value Limits to meet the criteria of the Wisconsin State Statutes 66.1105(6)(g). For properties that do not meet the MAAV Rate and are owner occupied, no loan or grant shall be given to an individual who does not meet the state requirement of affordable housing as defined in section 66.1105(2) (ab). No more than 30% of the household’s gross monthly income can be spent on housing related expenses. Housing related expenses include: mortgages, property taxes and home insurance. ($5,000 Gross Monthly Household Income = $1,500 maximum amount spent on housing costs) Housing Standards In order to maintain the historic character and quality of Menasha’s older homes, all houses that use program funds must abide by the guidelines set forth in Appendix (B). Page 41 of 134 9 | Page ADDITIONAL PROGRAM DETAILS – curb appeal and major renovations Ineligible Properties A property which has any one or more of the following conditions is ineligible for the rehabilitation program: A. A property is not located within the corporate limits of the City of Menasha. B. Any property where the owner of that property is delinquent on any debt it owes to the City of Menasha. C. Properties owned in part or in whole by a tax exempt entity. D. A property that has an open or issued Correction Notice. Applications that are submitted for projects that will close a Correction Notice may be considered on a case by case basis. E. Property that has received past City of Menasha housing funds, excluding the Community Development Block Grant Program, in the previous 5 years or has a Major Housing Renovation Loan open with the City of Menasha. F. Properties that are associated with the Habitat for Humanity Rock the Block program shall not qualify for the Major Renovation Program G. Projects that do not employ professional labor, except for painting, staining or landscaping projects. Eligible Projects Eligible projects shall be comprehensive and may include the following items, but are not limited to: A. Bringing non-compliance features up to code. B. Replacing the roof. C. Repair/Replacing windows. D. Exterior masonry repair/replace. E. Front porch repair. F. Replace/repair existing siding. G. Install guards and handrails. H. Paving driveways that are currently non-conforming. I. Replace, repair, or install garage. i. Detached garages may be eligible within the Major Renovation program only if they are part of a comprehensive project, examples include; siding, windows, and/or roof J. Demolition and removal of structures deemed dilapidated by the City Building Inspector as part of a larger project. K. Repair or replacement of gutters or trim as part of a comprehensive exterior renovation including but not limited to siding and/or roof. L. Repair or replacement of soffit and fascia as part of a comprehensive exterior renovation including but not limited to siding and/or roof. M. Lead and asbestos remediation. Page 42 of 134 10 | Page ADDITIONAL PROGRAM DETAILS – curb appeal and major renovations N. Shrubs and Trees within the front yard (not to exceed 10% of total project reimbursement). O. Other projects may be eligible for reimbursement upon approval of the Community Development Director. P. Additions or added architectural features that will enhance the character of the home. Q. Additional Projects Permitted for Major Renovation: i. Foundation repair (Considered Interior Projects) ii. Interior Remodel iii. Upgrading electrical. iv. Upgrading plumbing. v. Upgrading mechanical systems. Labor Only projects that employ professional labor shall be eligible for the program. Projects done by non- professional labor shall not be considered for loan/grant dollars. A. All receipts or invoices must be submitted by or on behalf of the contractor selected for the project. B. Professional labor is considered work done by an individual who is trained and engaged in such work for a career. All work must meet the housing standards set forth in Appendix (B). C. Painting, staining, and landscape projects are exempt from the professional labor requirement. Application Process The Community Development Department shall ensure a complete application is submitted and then will process them. A. Administration and Approval: a. Curb Appeal – Community Development Department review and approved. b. Major Renovation – Community Development Department review and Housing Authority approval bi-monthly. B. A complete Pre-Documentation project Form. For renovation projects, this form must include an itemized description of the proposed project and an estimated cost for each item. Any item not listed on the worksheet will not be considered for reimbursement or a loan. If the project is being completed by a contractor, a copy of their estimate to complete the work must be attached. C. Submit a timeline outlining when the project will be completed. D. The Community Development Department determines whether the applicant owes money to the City and if there are any Correction Notices on the property. E. It is anticipated that an applicant will receive a response whether they are eligible or ineligible for the Program within 30 days from the date received. F. Before photos of the proposed project. Items will not be considered if before photos are not submitted. Before photos shall be submitted digitally in jpeg, pdf, or png file format. Along with Page 43 of 134 11 | Page ADDITIONAL PROGRAM DETAILS – curb appeal and major renovations images of the area of work, a “master” photo must be submitted that displays the entire house from the street. A signed Contract for Services Form. Submit a signed Contract for Services Form. If approved, a signed copy of the Contract from the City will be sent back to the applicant. G. Additional Requirements for Loan Programs that do not meet the Menasha Affordable Assessed Rate: a. Written forms showing proof of income i. Two (2) recent consecutive months of paycheck stubs. ii. Most recent retirement/financial asset statements iii. Most recent Social Security statements iv. Other forms acceptable by the Finance and Community Development Departments b. Last one (1) year full tax return (federal) and W2s and 1099s. c. Most recent checking/savings statement. H. Most recent mortgage loan statement (if any) and homeowner’s insurance policy coverage page. Along with a statement of all current debt including home equity lines of credit. Housing Authority Approval The Housing Authority, on a bi-monthly basis, shall review and approve all applications for the Major Renovation Program. The Community Development Department will make a recommendation to the Housing Authority on all projects. The recommendation will be considered by the Housing Authority for approval or denial of the project. The following criteria will be taken into consideration by the Community Development Department and the Housing Authority:  The applicant’s financial history.  History of the applicant and/or listed contractors including past ordinance violations and/or citations.  The quality of work performed by the applicant in any other applicable home renovation.  The Project quality.  The neighborhood impact of the project. Appeals If a Curb Appeal Project is denied by staff, the Applicant may request an appeal to be considered at the next available Housing Authority meeting. A Property Owner must submit an appeals form to the City of Menasha. Any past or future continuation of a project will be considered in-eligible for approval. There shall be an appeals fee in the amount of $50.00. Project Extensions Page 44 of 134 12 | Page ADDITIONAL PROGRAM DETAILS – curb appeal and major renovations Upon the request of a Property Owner of an approved project, the Housing Authority may consider granting one 6 month extension for which the project shall have substantial completion considering the following: A. A Property Owner must submit an extension form prior to the end of the allotted timeframe. B. Upon review, the Housing Authority shall consider the Applicant worked in good faith to start the project upon approval and actively pursued the completion of the project in a timely matter. If the project has not commenced, materials have not been ordered, and/or the applicant fails to show proper documentation among other support, the extension will be denied and the applicant must reapply for the program. C. Any project extension shall have a $50.00 review fee. Program Amendments Any update clarifying the intent of the document and/or process that does not drastically change the program details or the programs intent may be made by the Community Development Department. Those changes that would alter the programs intent, drastically change the review and approval process, or alter a funding amount shall require consent of the Common Council. Marketing Funds It is the expressed intent of this initiative that up to $1,500 shall be budgeted per calendar year to market and advertise the initiative. The Community Development Department will determine how best to use the budgeted marketing funds to promote the initiative. Page 45 of 134 13 | Page ADDITIONAL PROGRAM DETAILS – curb appeal and major renovations Page 46 of 134 14 | Page APPENDIX A APPENDIX A A person’s home is their largest asset and thus the City’s housing stock is its largest asset. Menasha’s housing stock varies widely in style, age, and value. Much of the City’s housing was built before 1950. The median age of a home in Menasha is 1966. In fact, compared to our neighbors Menasha has the second oldest housing stock. The City of Oshkosh had the oldest housing stock in the comparable Cities. When comparing median housing value, the City of Menasha also trends lower. Menasha’s median home value is $140,700, the second lowest in the study group. Oshkosh has the lowest median, $139,900, home value and De Pere has the highest, $197,100, in the study group. The final metric gathered was rental percentage. Menasha’s rental percentage has remained fairly steady since 2000 and the non-owner occupied ratio is not out of line with similar communities. Menasha’s current rental rate is 38.5%. De Pere, Menasha, Ashwaubenon, and Oshkosh all have a rental rate right around 40%. Appleton, Neenah, and Kaukauna have a rental rate around 33%. The State of Wisconsin’s rental rate as a whole is 33%. A mix of homeowner and tenant occupied units is considered healthy for a city. A rental rate of 35% is considered to be a healthy ratio for a city. While Menasha does not have an inordinate number of tenant occupied units, it does have a significant concentration of rental units in certain areas. Both the downtown and the north central part of the city have higher than average rates. The north central block group has an elevated rental rate because a number of apartment complexes are in this area. These apartment complexes artificially elevate the regions rental rate. The second area with an elevated rental rate is the downtown. This region is split between three different block groups. The rental rate in the downtown is the highest in the City at 78%. While the city overall has only a slightly elevated rental rate, these key areas of majority tenant occupied units need to be addressed. 1950 1955 1960 1965 1970 1975 1980 1985 1990 Median Year Home Built 0.0 5.0 10.0 15.0 20.0 25.0 30.0 35.0 40.0 45.0 50.0 Percent Housing Stock Rental Occupied 100,000 110,000 120,000 130,000 140,000 150,000 160,000 170,000 180,000 190,000 200,000 Median Home Value Page 47 of 134 15 | Page APPENDIX A These issues must be addressed. Home quality must be increased and rental rates in the center city must be reduced. Menasha may have older homes with lower home values but with proper investment by the City, these homes can be fixed up and become a healthy vibrant part of our community and Menasha will become a place every wants to live. 0.0 10.0 20.0 30.0 40.0 50.0 City of Menasha Rental Percent Since 2000 Menasha Wisconsin Page 48 of 134 16 | Page APPENDIX B APPENDIX B The City’s housing programs are primarily aimed at renovated existing homes. These homes have a character that is unique and should be preserved and enhanced when at all possible. When a structure is renovated, with the use of City of Menasha funds, the purpose of the renovation is not to make an old house new but to improve or repair the existing features. The original home’s design, structure, and style should be maintained when at all possible. The following is a design guideline to ensure that the aesthetics of existing homes are not lost with renovation projects. A. Siding:  When existing wood siding exists it is preferred that the existing siding is maintained opposed to replacing it with new siding.  New siding shall be applied in a manner that preserves all existing distinguishing architectural features and ornamentation.  Width of new siding is consistent with the type, age and style of the house. B. Brick and other Exterior Masonry:  When at all possible, all existing exterior masonry will be preserved and repaired. Only in cases of irreparable damage can the exterior masonry be removed.  New masonry shall be applied in a manner that preserves all existing distinguishing architectural features and ornamentation. C. Porches:  Existing porches will be maintained and repaired. In no case should a salvageable porch be removed.  Existing front porches will be maintained and repaired to original appearance and condition. Salvageable front porches will not be removed. D. Windows and Doors:  The style and design of any new window or door should match the original.  The removal of a window or door shall not be permitted unless the removal of the window or door is vital to the completion of the project.  The replacement of windows shall not destroy any distinguishing features or architectural ornamentation.  A new window or door may not be smaller than the existing window or door. E. Outbuildings:  Any outbuilding, shed, garage or other structure will conform in style and color to the principal structure on the lot. Page 49 of 134 Date: 7/1/2026 Change Order No. 2 (Two) & Final Northeast Asphalt, Inc. 2025-03 You are directed to make the changes noted below in the subject contract unit number. I. Remove & replace fence within water by boat slips. $1,180.00 II. Excavate and grade additional sidewalk along water. $2,835.00 III. Black 8' doble swing gate by boat slips. $1,725.00 IV.Contract quantity changes. (See Itemized Payment 8) ($54,565.77) ($48,825.77) The changes result in the following adjustments: CONTRACT-TOTAL TIME Prior to this Change Order Days Adjustments per this Change Order Days Current Contract Status Days Directed/Authorized Accepted City of Menasha Department of Public Works By: By: Date: Date: (48,825.77)$ 1,286,195.20$ Change Order Contractor: Contract No.: Project: Jefferson Park Boat Launch 1,335,020.97$ Page 50 of 134 Date: 19,370.97$ (48,825.77)$ Less Retainage: 0.0% of Original Contract Payment 1 Payment 2 Payment 3 Payment 4 Payment 5 Payment 6 Payment 7 Date: BY: Public Works Authorization: Common Council Approval Date: Recommended for Payment Finance Department Account Number Amount 129,383.71$ Current Payment 105,527.21$ I certify that all bills for labor, equipment, materials and services are paid for which previous certificates for payment were issued. (Lien Waivers from all subcontractors and suppliers shall accompany each Request for Payment.) 276,060.50$ 147,406.75$ 145,307.15$ 374,868.28$ 67,228.46$ 40,413.14$ Change Order 3: Total Earned to Date (Summary Attached): 1,286,195.20$ Change Order 4: -$ Amount Due: 1,286,195.20$ Original Contract Amount: 1,315,650.00$ Change Order 1: Total Change Orders: (29,454.80)$ Change Order 2: Total Contract Amount (Including Change Orders): 1,286,195.20$ Address: W6380 Design Drive, Greenville, WI 54942 Contract Unit No.:2025-03 Project Description:Jefferson Park Boat Launch Certificate of Payment 7/1/2026 Payment Request:8 (Eight) & Final Contractor: Northeast Asphalt, Inc. Page 51 of 134 Item Quantity Description Base Bid Unit Price Item Total YTD Total Quantity Change Total Change 1 1 Common Excavation and Grading $ 100,000.00 $ 100,000.00 1.00 $ 100,000.0 0.00 $ - 2 1,600 Geotextile Fabric $ 3.00 $ 4,800.00 0.00 $ - -1600.00 $ (4,800.00) 3 1,400 Excavation Below Subgrade (EBS) $ 8.50 $ 11,900.00 1195.00 $ 10,157.5 -205.00 $ (1,742.50) 4 4,000 Recycled Dense Graded Base (From City Stockpile) $ 11.00 $ 44,000.00 4000.00 $ 44,000.0 0.00 $ - 5 1,400 EBS Backfill - Recycled Dense Graded Base (From City Stockpile) $ 11.00 $ 15,400.00 1195.00 $ 13,145.0 -205.00 $ (2,255.00) 6 240 Crushed Clear Stone $ 39.00 $ 9,360.00 221.76 $ 8,648.6 -18.24 $ (711.36) 7 1,100 Curb and Gutter, 24-IN $ 23.40 $ 25,740.00 1062.00 $ 24,850.8 -38.00 $ (889.20) 8 1,150 Ribbon Curb, 24-IN $ 35.50 $ 40,825.00 1158.00 $ 41,109.0 8.00 $ 284.00 9 500 Concrete Driveway Apron, 7-IN $ 10.75 $ 5,375.00 514.00 $ 5,525.5 14.00 $ 150.50 10 7,025 Concrete Sidewalk, 5-IN $ 7.60 $ 53,390.00 7937.00 $ 60,321.2 912.00 $ 6,931.20 11 6 Truncated Dome Detectable Warning Panel, 2-FT by 5-FT $ 375.00 $ 2,250.00 5.00 $ 1,875.0 -1.00 $ (375.00) 12 3 Concrete Drainage Flume $ 1,200.00 $ 3,600.00 2.00 $ 2,400.0 -1.00 $ (1,200.00) 13 1 Concrete Trench Drain with Grate $ 2,900.00 $ 2,900.00 1.00 $ 2,900.0 0.00 $ - 14 2,400 Asphalt Pavement - Road and Parking $ 91.10 $ 218,640.00 2332.67 $ 212,506.2 -67.33 $ (6,133.76) 15 1 Traffic Control $ 600.00 $ 600.00 0.00 $ - -1.00 $ (600.00) 16 1 Pavement Markings $ 18,425.00 $ 18,425.00 1.00 $ 18,425.0 0.00 $ - 17 1 Demolition and Removals $ 182,000.00 $ 182,000.00 1.00 $ 182,000.0 0.00 $ - 18 2 4-FT Precast Manhole $ 8,505.00 $ 17,010.00 1.00 $ 8,505.0 -1.00 $ (8,505.00) 19 2 2-FT by 3-FT Inlet $ 3,600.00 $ 7,200.00 3.00 $ 10,800.0 1.00 $ 3,600.00 20 300 12-IN RCP Storm Sewer $ 66.00 $ 19,800.00 185.00 $ 12,210.0 -115.00 $ (7,590.00) 21 3 12-IN RCP Apron End Wall $ 1,400.00 $ 4,200.00 4.00 $ 5,600.0 1.00 $ 1,400.00 22 1 12-IN Outfall Through Sheet Pile Wall $ 100.00 $ 100.00 0.00 $ - -1.00 $ (100.00) 23 4 Bio-Infiltration Basin Including native seeding and plantings, engineered soil, and underdrain $ 27,000.00 $ 108,000.00 3.50 $ 94,500.0 -0.50 $ (13,500.00) 24 3 Outlet Control Structure $ 5,000.00 $ 15,000.00 3.00 $ 15,000.0 0.00 $ - 25 3 Adjust Existing Manhole or Valve Vault Casting $ 850.00 $ 2,550.00 2.00 $ 1,700.0 -1.00 $ (850.00) 26 1 Adjust Existing Water Valve Box $ 650.00 $ 650.00 0.00 $ - -1.00 $ (650.00) 27 1 2-IN Water Serice Including Connections and Fittings, Corporation Stop, Curb Stop and Box $ 16,600.00 $ 16,600.00 1.00 $ 16,600.0 0.00 $ - 28 2,700 9-IN Reinforced Concrete Pavement (Cast-in-Place) $ 17.00 $ 45,900.00 5219.00 $ 88,723.0 2519.00 $ 42,823.00 29 2,900 9-IN Concrete Pavement (Precast Panels) $ 17.00 $ 49,300.00 0.00 $ - -2900.00 $ (49,300.00) 30 4 Concrete Launch Dock Abutment $ 5,000.00 $ 20,000.00 4.00 $ 20,000.0 0.00 $ - 31 4 Boarding Dock Including Anchorage $ 35,000.00 $ 140,000.00 4.00 $ 140,000.0 0.00 $ - 32 3 Dual Luminaire Lightpole with Base $ 5,200.00 $ 15,600.00 3.00 $ 15,600.0 0.00 $ - 33 5 Single Luminaire Lightpole with Base $ 5,200.00 $ 26,000.00 5.00 $ 26,000.0 0.00 $ - 34 4 Receptable Base $ 315.00 $ 1,260.00 1.00 $ 315.0 -3.00 $ (945.00) 35 1 Conduit, Wire, Connectors, etc. $ 15,260.00 $ 15,260.00 1.00 $ 15,260.0 0.00 $ - 36 1 Install City-Supplied Electrical and Lighting Cabinet $ 1,815.00 $ 1,815.00 1.00 $ 1,815.0 0.00 $ - 37 200 Riprap $ 63.00 $ 12,600.00 221.50 $ 13,954.5 21.50 $ 1,354.50 38 100 Vegetated Boulder Revetment $ 160.00 $ 16,000.00 0.00 $ - -100.00 $ (16,000.00) 39 6,500 Seed Restoration with Erosion Mat Class 1 Urban, Type A $ 3.85 $ 25,025.00 6767.00 $ 26,053.0 267.00 $ 1,027.95 40 1 Install 200 LF of 5-FT Chain-Link Fence and Salvaged Gates $ 13,100.00 $ 13,100.00 1.00 $ 13,100.0 0.00 $ - 41 1 Install and Maintain Tracking Pad $ 1,200.00 $ 1,200.00 1.00 $ 1,200.0 0.00 $ - 42 300 Install and Maintain Turbidity Barrier $ 1.00 $ 300.00 115.00 $ 115.0 -185.00 $ (185.00) 43 500 Install and Maintain Silt Log $ 3.95 $ 1,975.00 1562.00 $ 6,169.9 1062.00 $ 4,194.90 $ 1,315,650.00 $ 1,261,084.23 $ (54,565.77) CO1.1 697.433" Clear stone for under boat ramp do to unstable soil 18.79$ 13,104.71$ 697.43 13,104.71$ CO1.2 333.143/4" Clear stone for under boat ramp do to unstable soil $ 12.47 4,154.26$ 333.14 4,154.26$ CO1.3 704 Geotextile HR Fabric $ 3.00 2,112.00$ 704.00 2,112.00$ $ 19,370.97 $ 19,370.97 $ 1,335,020.97 $ 1,280,455.20 1 Remove and replace fence within water. $ 1,180.00 $ 1,180.00 1.00 $ 1,180.00 1 Excavate and grade additional sidewalk $ 2,835.00 $ 2,835.00 1.00 $ 2,835.00 1 Double swing 8' gate $ 1,725.00 $ 1,725.00 1.00 $ 1,725.00 1 Original Contract Changes $ (54,565.77) $ (48,825.77) $ 1,286,195.20 $ 1,286,195.20 Total Change Order 1 Total Base Bid and Change Order 1 Change Order 2 Total Change Order 2 Total Base bid, Change Order 1 and Change Order 2 Payment 8 (Eight) & Final Total Base Bid (Items 1 - 43) Change Order 1 Itemized Bid Tabulation City of Menasha Contract Unit No. 2025-03 Jefferson Park Boat Launch Page 52 of 134 Page 53 of 134 Page 54 of 134 Page 55 of 134 Page 56 of 134 Page 57 of 134 Page 58 of 134 City of Menasha ● Department of Parks, Recreation, Forestry and Cemeteries 100 Main Street ● Menasha, Wisconsin 54952-3151 ● Phone (920) 967-3640● Fax (920) 967-5272 www.menashawi.gov M E M O R A N D U M To: Common Council From: Megan Sackett, Parks & Recreation Director/ms Date: June 15, 2026 RE: Urban Forestry Management Plan In 2025, the City of Menasha was awarded a $25,000 50/50 matching Wisconsin DNR Urban Forestry Grant titled “Proactive Resiliency in Menasha Urban Forestry.” The matching funds were approved and incorporated into the 2025 City Budget. Over the past year, City staff have worked with representatives from Eocene Environmental Group to update our tree inventory and create an urban forestry management plan. The City’s last full tree inventory was completed in 2010 as part of the EAB response plan with the inventory being added to the DNR Tree Plotter system in 2019. Since then, internal forestry staff have made regular updates including removals, pruning, tree condition and new planting sites. This updated, accurate data will provide a tool to prioritize maintenance and guide planning for planting and growth of our tree canopy. The management plan creates a road map regarding resource allocation, risk management, canopy expansion and policies. These tools are essential to guiding long-term forestry operations and enhancing the resilience, biodiversity and sustainability of Menasha’s urban forest. The City has proudly maintained its Tree City USA designation for over 40 years-a testament to our long- standing commitment to urban forestry. The development of this plan is another step in maintaining our commitment to our urban forest. These trees and green spaces are vital to the City’s environmental image, stormwater management, community health and economic development. Our consultant, Rich Hauer from Eocene, will be present at the meeting to present the findings through the development of the Urban Forestry Management Plan. The plan can be found at this link: Menasha UFMP Draft_7-9-26 Clean.pdf. Recommendation Parks and Recreation Board recommend approval to the Common Council of the Urban Forestry Management Plan. Page 59 of 134 City of Menasha ● Department of Parks, Recreation, Forestry and Cemeteries 100 Main Street ● Menasha, Wisconsin 54952-3151 ● Phone (920) 967-3640● Fax (920) 967-5272 www.menashawi.gov M E M O R A N D U M To: Common Council From: Megan Sackett, Parks & Recreation Director/ms Date: June 5, 2026 RE: High Cliff Connection - Woodlands West Segment Amendment No. 2 to the Contract between City of Menasha and JT Engineering, Inc. Over the past couple of years, City of Menasha staff have collaborated with the Village of Harrison and the Village of Sherwood to evaluate potential trail routes outlined in the High Cliff Connection Master Plan. The feasibility study, completed and approved in March 2025 by the Park Board and Common Council, considered key factors such as safety, environmental and utility impacts, design and construction costs, public input, real estate needs, and connectivity. Following the study’s findings, the trail i s recommended to be located along the north side of Hwy 10/114 between Oneida St. and Lake Park Rd. The first segment that has moved into design and engineering is the Woodlands West segment, which will extend from Kernan Avenue to the existing trail by the Harrison Utilities Building, ultimately connecting to Lake Park Road. This proposed amendment is for the design of a trail connection from the Woodlands West Trail segment to Kelly Lake Rd. This connection will provide an easy and safe connection from the neighborhoods north of Hwy 10/114 off of Kernan Ave. Several years ago, the City acquired an easement for a future trail connection as noted by the red box on the map. As a reminder, 100% of the Woodlands West trail design costs are being funded by the Community Foundation for the Fox Valley Region as part of the larger High Cliff Connection project. Recommendation Parks and Recreation Board recommend approval to the Common Council of Amendment No. 2 to the contract between the City of Menasha and JT Engineering, Inc. for the High Cliff Connection: Woodlands West Segment. Page 60 of 134 AMENDMENT NO. 2 TO THE CONTRACT BETWEEN CITY OF MENASHA (OWNER) AND JT ENGINEERING, INC (CONSULTANT) FOR HIGH CLIFF CONNECTION WOODLANDS WEST TRAIL NON-HWY CALUMET COUNTY The contract made and entered into by and between the City of Menasha and JT Engineering, Inc, dated August 19, 2025 is hereby amended as set forth on the following pages. The primary reason(s) for this amendment: The addition of a trail connection from the Woodlands West Trail to the proposed trail on Kelly Lake Drive. The additional effort for the added design, as requested by the OWNER, will be completed as described in the attached Scope of Services Commentary. As part of this amendment, the parties agree to the following changes: For all Basic Services, the OWNER agrees to compensate CONSULTANT as follows: For design services actual costs to the CONSULTANT up to $101,062.85 (an increase of $9,599.86), plus a fixed fee of $8,283.50 (an increase of $788.38), not to exceed $109,346.35 (an increase of $10,388.24). For geotechnical investigation contracted to ECS Midwest, LLC, the CONSULTANT’S actual cost to ECS Midwest, LLC not to exceed $7,450.50 (no change). For wetland delineation and wetland exemption request contracted to Davel Engineering & Environmental, Inc a lump sum of $5,865.00 (no change). For real estate title searches subcontracted to Bay Title & Abstract, Inc., the CONSULTANT’s actual cost to Bay Title & Abstract, Inc. not to exceed $7,500.00 (no change) for units delivered based on the rates in the table below. Item Description Quantity Unit Type Unit Cost Rate Totals Title Searches 15 Each $425.00 $6,375.00 Title Search Updates 15 Each $75.00 $1,125.00 Compensation for all SERVICES provided by the CONSULTANT under the terms of the CONTRACT shall be for an amount not to exceed $130,161.85 (an increase of $10,388.24). Page 61 of 134 Execution Authority This Contract is a valid and authorized undertaking of the City of Menasha and CONSULTANT. The representatives of the OWNER and CONSULTANT who have signed below have been authorized to do so. In witness whereof, the parties hereto have caused this amendment to be executed and approved on the date signed by their authorized officers or representatives. JT Engineering, Inc. City of Menasha By: By: Brian Chlopek, PE Vice President Megan Sackett Director of Parks, Recreation and Forestry Date: Date Page 62 of 134 JT CONFIDENTIAL AMENDMENT NO. 2 TO THE CONTRACT SCOPE OF SERVICES COMMENTARY HIGH CLIFF CONNECTION WOODLANDS WEST TRAIL NON-HWY CALUMET COUNTY Amend the original scope of services commentary to add the following: Amend Section A (2) and replace with the following: (2) The CONTRACT incorporates the design of a 10’ wide asphalt multi-use trail within the existing HWY 10 right of way between Kernan Avenue and the existing trail approximately 2,800 feet to the west and from the aforementioned trail to the Kelly Lake Drive improvements via Outlot 1 of the Woodland Lakes Cottages Subdivision Plat. The proposed improvements are anticipated to include the design of 3 separate boardwalk sections to minimize environmental impacts. The proposed ditches and culverts will be checked to ensure that adequate capacity is provided for the design flows. One (1) curb ramp is included at the intersection of Kernan Avenue. Amend Section G to include the following: (4) Attend monthly, virtual meetings with the MUNICIPALITY. Meetings shall be limited to 30 minutes each. Amend Section H as follows: (3) The topographic survey will extend from the centerline of Kernan Avenue to the existing trail located approximately 2,800 feet to the west. The survey will extend from the edge of the existing roadway traffic lane to 10-feet beyond the existing right of way line. Additionally, the survey shall include the Outlot 1 of the Woodland Lakes Cottages Subdivision Plat from the southern limit to the right of way line for Kelly Lake Drive, excluding the portion of Outlot 1 extending west along Kelly Lake Drive. The survey will include: Page 63 of 134 High Cliff Connection Woodlands West Segment Calumet County Amendment #2 Employee Name / ID Number Classification Current Rate Rate of Pay After October 2026 (+2.2%) Rate of Pay After October 2027 (+2.2%) Rate of Pay After October 2028 (+2.2%) % of Work At Current Rate % Work After October 2026 % Work After October 2027 % Work After October 2028 TOTAL % FINAL Weighted Average Hourly Rate 0039 Project Manager 70.30 $ 71.85 $ 73.43 $ 75.05 $ 100% 0% 0% 0% 100% 70.30 $ 0129 Lead Designer 55.10 $ 56.31 $ 57.55 $ 58.82 $ 100% 0% 0% 0% 100% 55.10 $ 0138 Project Engineer 44.00 $ 44.97 $ 45.96 $ 46.97 $ 100% 0% 0% 0% 100% 44.00 $ 0111 PLS 63.50 $ 64.90 $ 66.33 $ 67.79 $ 100% 0% 0% 0% 100% 63.50 $ 0109 Survey Chief 39.00 $ 39.86 $ 40.74 $ 41.64 $ 100% 0% 0% 0% 100% 39.00 $ 0019 Project Administrator 84.50 $ 86.36 $ 88.26 $ 90.20 $ 100% 0% 0% 0% 100% 84.50 $ Blended Accountant 39.95 $ 39.95 $ 39.95 $ 39.95 $ 100% 0% 0% 0% 100% 39.95 $ Contract Completion Date: 2/28/27 Escalation Factor = 2.2% Consultant Individual Direct Labor Rates JT Engineering 1 of 6 6/30/2026 6:37 AM https://netorgft4017288.sharepoint.com/sites/contracts/Documents/2025/Local Government/Green Bay/Woodlands West - High Cliff Trail/Amendment 2/REVIEW/Woodlands West-Amendment 2.xlsm Page 64 of 134 High Cliff Connection Woodlands West Segment Calumet County Amendment #2 Classification: Accounting/Clerical Employee Name or ID Current Rate Percent Contribu tion Weighte d Average Rate 223 $36.50 25.00% $9.13 259 $31.25 25.00% $7.81 91 $54.50 25.00% $13.63 187 $37.50 25.00% $9.38 TOTAL 100.00% $39.95 RATES AS OF 10/1/2025 - DO NOT UPDATE Consultant Weighted Direct Labor Rates JT Engineering https://netorgft4017288.sharepoint.com/sites/contracts/Documents/2025/Local Government/Green Bay/Woodlands West - High Cliff Trail/Amendment 2/REVIEW/Woodlands West-Amendment 2.xlsm Page 65 of 134 High Cliff Connection Woodlands West Segment Calumet County Amendment #2 Total Direct Labor Task Activity Code Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hou rs Dollars Hours Dollars Hours Dollars Hours Dollars Manage Project Scope and Schedule 887 5.0 351.50 $ 1.0 84.50 $ 1.0 39.95 $ 7.0 475.95 $ Manage Project Quality 890 1.0 84.50 $ 1.0 84.50 $ Design Erosion Control and Landscaping 768 4.0 176.00 $ 4.0 176.00 $ Design Geometrics and Details 776 1.0 70.30 $ 11.0 60 6.10 $ 31.0 1,364.00 $ 43.0 2,040.40 $ Develop Quantities and Estimates 786 2.0 110.20 $ 4.0 1 76.00 $ 6.0 286.20 $ Conduct and Process Existing Field Survey 723 1.0 70.3 0 $ 1.0 55.10 $ 1.0 63.50 $ 10.0 390.00 $ 13.0 578.90 $ Survey Existing and Proposed Right-of-Way 726 1.0 63.5 0 $ 3.0 117.00 $ 4.0 180.50 $ 0.0 - $ 0.0 - $ 7.0 492.10 $ 14.0 771.40 $ 39.0 1,716.00 $ 2.0 127.00 $ 13.0 507.00 $ 2.0 169.00 $ 1.0 39.95 $ 78.0 $ 3,822.4 5 $70.30 Project Manager $44.00 Project Engineer Summary of Staff Hours and Direct Labor Costs JT Engineering $55.10 Lead Designer $84.50 Project Administrator $39.00 Survey Chief $39.95 Accountant $63.50 PLS 3 of 6 6/30/2026 6:37 AM https://netorgft4017288.sharepoint.com/sites/contracts/Documents/2025/Local Government/Green Bay/Woodlands West - High Cliff Trail/Amendment 2/REVIEW/Woodlands West-Amendment 2.xlsm Page 66 of 134 High Cliff Connection Woodlands West Segment Calumet County Amendment #2 Item Activity Code Unit Amount Unit Type Rate Total Expenses Survey - Topo Mileage 723 80 Miles $0.725 $58.00 Meals - Lunch 723 1 Each $19.00 $19.00 Per Diem - 1st night 723 0 Nights $172.00 $0.00 Per Diem - Remaining nights 723 0 Nights $189.00 $0.00 Per Diem - Last day meals only 723 0 Days $51.00 $0.00 TOTAL $77.00 Direct Expenses by Item JT Engineering 4 of 6 6/30/2026 6:37 AM https://netorgft4017288.sharepoint.com/sites/contracts/Documents/2025/Local Government/Green Bay/Woodlands West - High Cliff Trail/Amendment 2/R EVIEW/Woodlands West-Amendment 2.xlsm Page 67 of 134 High Cliff Connection Woodlands West Segment Calumet County Amendment #2 Task Activity Code Direct Labor Costs Overhead Costs Fixed Fee Amount Direct Expenses Totals Manage Project Scope and Schedule 887 $475.95 $709.78 $98.16 $0.00 $1,283.89 Manage Project Quality 890 $84.50 $126.01 $17.43 $0.00 $227.94 Design Erosion Control and Landscaping 768 $176.00 $262.47 $36.30 $0.00 $474.77 Design Geometrics and Details 776 $2,040.40 $3,042.85 $420.83 $0.00 $5,504.08 Develop Quantities and Estimates 786 $286.20 $426.81 $59.03 $0.00 $772.04 Conduct and Process Existing Field Survey 723 $578.90 $863.31 $119.40 $77.00 $1,638.61 Survey Existing and Proposed Right-of-Way 726 $180.50 $269.18 $37.23 $0.00 $486.91 $0.00 $3,822.45 $5,700.41 $788.38 $77.00 $10,388.24 8.25% Overhead Rate 149.13% Fixed Fee Fee Computation Summary by Engineering Task JT Engineering 5 of 6 6/30/2026 6:37 AM https://netorgft4017288.sharepoint.com/sites/contracts/Documents/2025/Local Government/Green Bay/Woodlands West - High Cliff Trail/Amendment 2/REVIEW/Woodlands West-Amendment 2.xlsm Page 68 of 134 High Cliff Connection Woodlands West Segment Calumet County Amendment #2 Number of Staff Hours 78 63 704 845 Total Direct Labor $3,822.45 $2,907.00 $33,432.97 $40,162.42 Total Indirect Costs $5,700.41 $4,335.21 $50,206.31 $60,241.93 Fixed Fee Amount $788.38 $599.57 $6,895.55 $8,283.50 Direct Expenses $77.00 $0.00 $581.50 $658.50 Subtotal $10,388.24 $7,841.78 $91,116.33 $0.00 $109,346.35 ECS $7,450.50 $7,450.50 Davel $1,800.00 $4,065.00 $5,865.00 Bay Title $7,500.00 $7,500.00 Subcontract Subtotal $0.00 $1,800.00 $19,015.50 $0.00 $20,815.50 TOTAL COST $10,388.24 $9,641.78 $110,131.83 $0.00 $130,161.85 Indirect Cost Rate (%) 149.13% Fixed Fee (%) 8.25% JT Engineering CONSULTANT CONTRACT TOTAL FEE COMPUTATION TOTALS Project ID Amendment 2 Amendment 1 Original Contract 6 of 6 6/30/2026 6:37 AM https://netorgft4017288.sharepoint.com/sites/contracts/Documents/2025/Local Government/Green Bay/Woodlands West - High Cliff Trail/Amendment 2/REVIEW/Woodlands West-Amendment 2.xlsm Page 69 of 134 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3604 | Fax (920) 967-3606 | www.menashawi.gov City of Menasha | Human Resources Department MEMORANDUM DATE July 13, 2026 TO Personnel Committee FROM Margaret Struve, City Attorney Kimberly Cardoza, HR Manager RE City Clerk Hiring Process With the recent resignation of City Clerk Kaija Snyder, effective Friday, July 17, 2026, it is up to the Common Council to determine the hiring process for Clerk Snyder’s successor. The City Clerk position is appointed by the Common Council for a three-year term. The current three- year term ends April, 2027. The Common Council determines the selection process for a new City Clerk. When the position last became vacant, Council chose an internal and external recruitment process conducted by Human Resources. Council also decided to form an interview committee which consisted of the Personnel Committee Chair, Council President, and the Mayor. Therefore, staff are seeking a recommendation on whether Council desires to follow this same internal and external recruitment and hiring process conducted by Human Resources, or whether Council would like to pursue a different approach. Page 70 of 134 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3190 Phone (920) 967-3608 | Fax (920) 967-5271 | menashawi.gov City of Menasha | Office of the Mayor MEMORANDUM DATE July 16, 2026 TO Personnel Committee FROM Austin Hammond, Mayor Terri Perkins, Personnel Committee Chair RE City Attorney Hiring Process Background: Attorney Struve submitted her resignation to the Common Council and Mayor as a Communication Item on the July 6, 2026, Common Council agenda. Her last day will be September 18th, 2026. Planning for this departure in the interim is in the process. Under city code, the City Attorney position is a Common Council appointment for a three-year term. The current term runs until April 2027. The council appointee will serve in the position for the remainder of the term. It is up to the Common Council to determine the hiring process for Attorney Struve’s successor. Recommendation: Personnel Committee approves and recommends that the Common Council authorizes an external recruitment process with the interview panel consisting of the following: Chair of the Personnel Committee, Common Council President, the Mayor, and HR Manager Cardoza. Page 71 of 134 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3603 | Fax (920) 967-5273 | www.menashawi.gov City of Menasha | Office of the City Clerk MEMORANDUM DATE June 9, 2026 TO Common Council FROM Evan Janet, Interim City Clerk RE Temporary Expansion of Licensed Premises Permit Application – Elks Lodge 676 (320 Nicolet Boulevard), July 26, 2026 Elks Lodge 676 (320 Nicolet Boulevard) has submitted a complete application for a temporary expansion of licensed premises permit. Governed by Section 7-2-20 of the Menasha Municipal Code, permits for temporary expansions of licensed premises allow organizations holding a regular “Class B”, Class “B”, or “Class C” alcohol licenses to temporarily expand the premises licensed under this regular license outdoors for events. This permit type applies to outdoor events lasting no more than one consecutive day, and organizations may use this permit type for up to two events each calendar year. Elks Lodge’s application achieves the requirements outlined in Section 7-2-20. Specifically, they have submitted an application furnished by the Clerk’s Office thirty days prior to the intended date of expansion, provided a detailed map of the expansion, described the fence (roped barricade) and indicated its location, and supplied a certificate of insurance naming the City of Menasha as an additional insured for general liability and liquor liability with limits of at least $1,000,000. These application materials are enclosed. The event holder additionally verified notification to adjacent property owners of application pendency and invited them to speak before the Menasha Common Council on relevant concerns during this meeting. This is Elks Lodge’s first temporary expansion application of 2026. Agent Matthew Schneider additionally achieves the responsible beverage server training requirement outlined in Wisconsin State Statute 125.04(5)(a)(5). The Menasha Police Department conducted and approved a recent criminal background check for this agent. The Mayor, City Attorney, Chief of Police, and City Sanitarian reviewed and approved this event and temporary expansion. Recommendation: Staff recommend approval of the temporary expansion of licensed premises permit application submitted by Elks Lodge for July 26, 2026, 1pm-5pm. Page 72 of 134 "Class B" / Class "B" Page 73 of 134 Page 74 of 134 Page 75 of 134 Notification of Pending Application for Temporary Expansion of Licensed Premises T oday’s Date: _______________ Dear Resident, Our business has applied to temporarily expand our alcohol licensed premises for an event. Information regarding our pending application is included below. The City of Menasha requires us to notify you of our pending application because your property is within 150 feet of ours, or is within 150 feet of the area we wish to temporarily expand our license to. Request for Temporary Expansion Business Name: _____________________________________ Business Contact Information: ________________________ Event Name: ________________________________________ Date(s) of Requested Expansion: ______________________ Times of Requested Expansion: ________________________ If you wish to comment on our pending application for temporary expansion of premises, please attend the Common Council meeting listed below and speak during public comment, or contact your alderperson. Common Council Meeting Date: ___________________ Time: ___________________ Location: Menasha City Center, First Floor Conference Rooms, 100 Main Street, Menasha, WI 54952 S incerely, July 13, 2026 Elks Lodge 676 (920) 967-0397 Celebration of Neenah-Menasha Elks Lodge 676 125th Anniversary July 26, 2026 1pm - 5pm July 20, 2026 6pm Elks Lodge 676 Page 76 of 134 CERTIFICATE OF INSURANCE ENDORSEMENT SPECIAL EVENT LIABILITY GROUP INSURANCE TRUST, A RISK PURCHASING GROUP Certificate # 60549 PH: 925 609 6547 FX: 925 609 6550 TYPE OF EVENT: EVENT DATE(S): ATTENDANCE: CLASS: II INSR LTR Effective Expiration $1,000,000 $2,000,000 $1,000,000 $2,000,000 $1,000,000 $5,000 $1,000,000 Inclu in GL Agg 6/8/2026 PRODUCER: Medical Payments General Aggregate Personal & Advertising Injury COVERAGE TERMS: Liquor Liability Aggregate INSURER A: Liquor Liability Each Occurrence Policy Limits San Ramon, Ca 94583 EVENT HOLDER: (Named Insured) EVENT INFORMATION Type of Insurance Neenah Menasha Elks Lodge 676 320 Nicolet Boulevard Menasha, WI 54952 Neenah Menasha Elks Lodge 676 320 Nicolet Boulevard Menasha, WI 54952 FACILITY OWNER: (Additional Insured) CA License #0757776 specialevent@hubinternational.com This is to certify that the policies of insurance listed below have been issued to the insured named above for the event date(s) indicated above. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies. CANCELLATION : Should the above described policy(s) be canceled before the expiration date thereof, the issuing company will endeavor to mail 30 days written notice to the insured event holder and additional insureds listed. EVENT LOCATION: 1/1/20271/1/2026103 GL 0021111 -- Communicable Diseases -- Sexual Abuse & Molestation Damage to Premises Rented to You 100 Products/Completed Operations Aggregate HUB International Insurance Services Inc. 3000 Executive Parkway, #300 Anniversary 7/26/2026 -- Terrorism 100 Main Street, Suite 200 On behalf of the Risk Purchasing Group and each Member, the Trustee has declined coverage for the Terrorism Risk Insurance Act (TRIA). Each Occurrence 320 Nicolet Boulevard Menasha, WI 54952 A AUTHORIZED REPRESENTATIVE: DATE ISSUED: Policy Number COLONY INSURANCE COMPANY City of Menasha This insurance contract is with an insurer which has not obtained a certificate of authority to transact a regular insurance business in the state of Wisconsin, and is issued and delivered as a surplus lines coverage pursuant to s.618.41 of the Wisconsin Statutes. Section 618.43(1), Wisconsin Statutes requires payment by the policyholder of 3% tax on gross premum. OTHER ADDITIONAL INSUREDS: Commercial General Liability Menasha, WI 54952 Host Liquor Liability Included. Specific Events are excluded from coverage. Please see second page for list of excluded events. The coverage afforded by this insurance is primary and non-contributing with any insurance held by the “Additional Insured” as Named Insured, when the “Additional Insured” is shown on this Certificate of Insurance Endorsement as “Additional Insured” or WHEN REQUIRED BY WRITTEN CONTRACT. COVERAGE EXCLUSIONS: (REFER TO POLICY FOR COMPLETE LISTING OF EXCLUSIONS) Full Liquor Liability Included when a separate premium has been charged. Occurrence Form (CG 0010) Page 77 of 134 CERTIFICATE OF INSURANCE ENDORSEMENT SPECIAL EVENT LIABILITY GROUP INSURANCE TRUST, A RISK PURCHASING GROUP 60549 Aircraft / Aviation All Terrain Boarding Ballooning / Balloon Rides Base Jumping Bouldering Boxing, Wrestling Bungee Jumping, use of a harness, belaying apparatus or any type of fall protection equipment Carnival Rides Circuses Concerts over 6 hours in music length Contact Karate / Martial Arts Contact Sports Diving Football (except passing camps with no contact drills) Free Speeches, Polictical Events, Political Rallies, Protests, Marches Hang Gliding Hockey Jousting Kayaking, Rafting or Canoeing in greater than Class 3 rapids Lacrosse / Rugby Mechanical Amusement Rides or Services and Gyroscope Rides Motorized Sporting Equipment Mosh Pits Mountain Biking Power Boat Racing Professional Sporting Activity; Games, Races, Contests of a professional nature Pyrotechnics / Explosives Rap or Heavy Metal Concerts Raves Rock Climbing Rodeo / Roping Events (includes practice) Scuba Diving Tight Roping, Slacklining Tractor / Truck Pulls Ziplines / Ziplining The following types of events are specifically excluded and no coverage for them exists under the policy(ies) listed on the front page of this Certificate of Insurance: Certificate #Second Page of Certificate SPECIFIC EVENT POLICY EXCLUSIONS Page 78 of 134 POLICY #103 GL 0021111 COMMERCIAL GENERAL LIABILITY T5409-0118 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED – DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Named of Additional Insured Person(s) or Organization(s) City of Menasha 100 Main Street, Suite 200 Menasha, WI 54952 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section II – Who Is An Insured is amended to include as additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for “bodily injury”, “property damage” or “personal and advertising injury” caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: A. In the performance of your ongoing operations; or B. In connection with your premises owned by or rented to you. T5409-0118  ISO Properties, Inc., 2004 Page 1 of 1 Page 79 of 134 Weekly Accounts Payable 7/9/26 & 7/16/26 $382,929.96 Checks #91289-91406 Bi-Weekly Payroll 7/9/2026 $273,261.23 Additional Regular Cycle Accounts Payables -Paid Electronically Voxtelesys - Phone System Provider 7/3/26 539.58 Network Health Premium 7/7/26 164,326.34 Delta Dental 7/8/26 4,965.88 Employee Benefits-Flex Spending 7/9/26 2,622.28 US Bank 7/9/26 76.98 US Bank 7/9/26 81.42 Community First CU-Payroll Deduction 7/9/26 170.00 US Bank 7/9/26 224.02 Nationwide Deferred Compensation 7/9/26 465.00 Community First CU-Payroll Deduction 7/9/26 540.10 Wisconsin Support Collections 7/9/26 733.67 Nationwide Deferred Compensation 7/9/26 2,949.50 Sugar Maple 7/10/26 14,380.62 Wisconsin Deferred Compensation 7/10/26 12,549.75 Banking Fees 7/15/26 125.00 Delta Dental 7/15/26 1,181.00 State Tax Withholding 7/15/26 15,880.47 Federal Tax Withholding 7/15/26 89,664.02 EFT/ACH Disbursement Total $311,475.63 Grand Total $967,666.82 Yessi Laracuente 07/16/26 Yessi Laracuente Date Finance Manager Notes: - Gaps in check numbers indicate that more invoices being paid than fit on one check stub (The last check stub used is the check number that will appear on the check register) City of Menasha Disbursements 7/3/26-7/16/26 Page 80 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/9/2026 Page 1 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description ACCURATE 91289 7/9/2026 2607531 731-1022-541.30-18 195.60 SUPPLIES 731-1022-541.38-03 109.40 PARTS ADVANTAGE POLICE SUPPLY INC 91290 7/9/2026 26-0339 100-0801-521.30-15 407.89 HARNESS 100-0901-515.30-18 392.11 HARNESS 1/2 CVMIC AMAZON CAPITAL SERVICES 91291 7/9/2026 1KTF-JV99-HXFR 100-0203-512.30-10 31.95 RECEIPT BOOKS-CLERK 100-0301-523.30-18 36.00 SUPPLIES -BUILDING INSPECTOR 100-0304-562.30-10 28.48 LOBBY TABLE-COM DEV APPLETON HYDRAULIC COMPONENTS 91292 7/9/2026 54217 731-1022-541.38-03 304.05 HOSE ASSEMBLY CITY OF APPLETON 91293 7/9/2026 20579 100-0918-531.21-06 500.00 EMERGENCY PLANNING CONTR JULY AUTOMATED COMFORT CONTROLS 91294 7/9/2026 41004 100-0501-522.24-03 763.84 HVAC SERVICE AGREEMENT 100-0601-551.24-03 1,813.65 HVAC SERVICE AGREEMENT 100-0703-553.29-03 482.12 HVAC SERVICE AGREEMENT 100-0801-521.20-04 1,146.78 HVAC SERVICE AGREEMENT 100-0920-531.24-03 566.61 HVAC SERVICE AGREEMENT 7/9/2026 41005 731-1022-541.20-04 2,945.00 HVAC SERVICE AGREEMENT AXON ENTERPRISE INC 91295 7/9/2026 INUS455506 100-0801-521.34-02 895.00 TASER TRAINING 305.00 Total for check: 91289 800.00 Total for check: 91290 96.43 Total for check: 91291 304.05 Total for check: 91292 500.00 Total for check: 91293 7,718.00 Total for check: 91294 895.00 Total for check: 91295 Combined Page 1 Page 81 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/9/2026 Page 2 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description BADGER PAINTING & HOME IMPROVEMENTS 91296 7/9/2026 845 KEYES 204-0308-562.70-01 2,575.00 CU-2026-01 845 KEYES BROOKS TRACTOR 91297 7/9/2026 394125 731-1022-541.29-04 1,587.55 VEHICLE REPAIR CINTAS 91298 7/9/2026 4273809121 100-0601-551.20-01 70.00 MATS 100-0601-551.30-13 213.14 CLEANING SUPPLIES 7/9/2026 4274488698 731-1022-541.20-01 164.86 MATS/UNIFORMS KORTNEY DAHM 91299 7/9/2026 MILEAGE 100-0903-531.33-01 16.10 MILEAGE REIMBURSEMENT JUNE E.H. WOLF & SONS, INC 91300 7/9/2026 593188 207-0707-552.38-01 5,802.35 MARINA FUEL 7/9/2026 595204 207-0707-552.38-01 4,009.92 MARINA FUEL 7/9/2026 5952040 207-0707-552.38-01 (4,009.92) MARINA FUEL INCORRECT PRICING-CREDIT 7/9/2026 5952041 207-0707-552.38-01 3,661.13 MARINA FUEL CORRECTED PRICING FARRELL EQUIPMENT & SUPPLY CO INC 91301 7/9/2026 327838 470-0703-553.80-05 1,200.00 REBAR PR-2026-007 FERGUSON WATERWORKS #1476 91302 7/9/2026 0477669 625-1010-541.30-18 47.16 STORM SEWER SUPPLIES 7/9/2026 0478210 625-1010-541.30-18 377.28 SEWER SUPPLIES 7/9/2026 0479686 601-1020-543.30-18 1,546.17 SANITARY CASINGS 7/9/2026 CM047563 625-1010-541.30-18 (1,550.52) CATCH BASIN GRATE 2,575.00 Total for check: 91296 1,587.55 Total for check: 91297 448.00 Total for check: 91298 16.10 Total for check: 91299 9,463.48 Total for check: 91300 1,200.00 Total for check: 91301 420.09 Total for check: 91302 Combined Page 2 Page 82 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/9/2026 Page 3 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description FISH CREEK SCENIC BOAT TOURS 91303 7/9/2026 6781166 100-0000-201.14-00 1,296.42 FISH CREEK BOAT TOUR-7/21REMAINING BALANCE DUE FOX CROSSING UTILITIES 91304 7/9/2026 127-17542 100-0703-553.22-06 10.50 STANDBY WATER 3/15/26-6/15/26 GARROW OIL CORP 91305 7/9/2026 1352345 100-0000-131.00-00 20,707.70 GASOLINE/DIESEL GROUP TICKET SALES OFFICE 91306 7/9/2026 5306979 100-0000-201.14-00 880.00 BREWERS GAME BUS TRIP-8/6FINAL PAYMENT- 50 TICKETS HORST DISTRIBUTING INC 91307 7/9/2026 119238-000 100-0703-553.24-05 1,045.00 KOSLO PARK CLAY LAMERS BUS LINES INC 91308 7/9/2026 107246 100-0702-552.30-18 200.55 BUS TRANSPORTATION (78) 7/9/2026 BUS TRIP 100-0000-201.14-00 3,795.00 SPARTA BUS TRIP 12/4/26-12/5/26 LAZER UTILITY LOCATING LLC 91309 7/9/2026 2544 601-1020-543.21-02 603.66 JUNE SANITARY LOCATES 625-1010-541.21-02 669.06 JUNE STORM LOCATES MENARDS-APPLETON EAST 91310 7/9/2026 96771 470-0703-553.80-05 177.48 1X6 FORM PR-2026-007 7/9/2026 96775 470-0703-553.80-05 146.42 VALVE BOX PR-2026-007 7/9/2026 96830 100-0703-553.24-03 39.98 SMITH PARK PUMP 100-0703-553.30-18 14.99 FERTILIZER SUPPLIES 1,296.42 Total for check: 91303 10.50 Total for check: 91304 20,707.70 Total for check: 91305 880.00 Total for check: 91306 1,045.00 Total for check: 91307 3,995.55 Total for check: 91308 1,272.72 Total for check: 91309 Combined Page 3 Page 83 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/9/2026 Page 4 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description MENARDS-APPLETON EAST ... 91310... 7/9/2026... 96830... 100-1003-541.30-18 19.98 STREET SUPPLIES MENASHA JOINT SCHOOL DISTRICT 91311 7/9/2026 BUILDING RENT 100-0903-531.29-06 8,316.00 JULY -DEC BUILDING RENT 100-1001-514.29-06 33,265.00 JULY -DEC BUILDING RENT POSTMASTER 91312 7/9/2026 STAMPS 100-1006-541.30-11 78.00 STAMPS 266-1027-543.30-11 78.00 STAMPS 266-1028-543.30-11 78.00 STAMPS MENASHA TREASURER 91313 7/9/2026 DRIVER TIP 100-0000-201.14-00 100.00 DRIVER TIP DOOR COUNTY BUS TRIP MGD INDUSTRIAL CORP 91314 7/9/2026 248973 731-1022-541.30-18 327.95 BLADES/CABLES PARTS MICROSPUNK LLC 91315 7/9/2026 20261431 743-0403-513.21-04 1,575.00 OUTSIDE SERVICES-VMWARE 7/9/2026 20261434 743-0403-513.21-04 225.00 OUTSIDE SERVICES PF FILE SERVER MID-AMERICAN RESEARCH CHEMICAL 91316 7/9/2026 0882334-IN 100-0703-553.30-18 497.64 WEED KILLER MORTON SAFETY 91317 7/9/2026 238017 601-1020-543.30-18 109.96 SEWER SUPPLIES N&M AUTO SUPPLY 91318 7/9/2026 861886 731-1022-541.38-04 205.12 FUEL SENDING UNIT/TANK 398.85 Total for check: 91310 41,581.00 Total for check: 91311 234.00 Total for check: 91312 100.00 Total for check: 91313 327.95 Total for check: 91314 1,800.00 Total for check: 91315 497.64 Total for check: 91316 109.96 Total for check: 91317 Combined Page 4 Page 84 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/9/2026 Page 5 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description N&M AUTO SUPPLY ... 91318... 7/9/2026 861973 731-1022-541.38-04 9.27 TRANSFER CASE 7/9/2026 862200 731-1022-541.38-04 2.72 HOSE NIPPLE 7/9/2026 862228 731-1022-541.38-04 60.10 FUEL HOSE REPAIR 7/9/2026 862252 731-1022-541.38-03 (30.33) OIL/FUEL FILTE 7/9/2026 862310 731-1022-541.38-03 21.01 GLASS ADHESIVE NEENAH PARKS & RECREATION DEPT 91319 7/9/2026 CF202601 826-0702-552.30-18 248.00 COMMUNITY FEST T-SHIRTS NORTHEAST ASPHALT INC 91320 7/9/2026 30-00043942 100-1003-541.30-18 2,016.79 ASPHALT STREET SUPPLIES PACKER CITY INTL TRUCKS INC 91321 7/9/2026 X103166252:02 731-1022-541.38-03 128.98 AIR FILTERS PETERS CONCRETE COMPANY 91322 7/9/2026 2261947 625-1010-541.30-18 929.50 CONCRETE 3/4 STONE 7/9/2026 2262012 100-0703-553.30-18 1,064.00 PICNIC PAD CONCRETE 7/9/2026 2264499 470-0703-553.80-05 2,280.00 PLEASANTS PARK CONCRETE PR-2026-007 PRIME MEDIA ACQUISITION CORP 91323 7/9/2026 0266340-IN 100-0801-521.29-01 159.12 TRAC'S PAPER QUENCH USA INC 91324 7/9/2026 INV11122713 100-0801-521.30-18 99.00 WATER FLAVORING 267.89 Total for check: 91318 248.00 Total for check: 91319 2,016.79 Total for check: 91320 128.98 Total for check: 91321 4,273.50 Total for check: 91322 159.12 Total for check: 91323 99.00 Total for check: 91324 Combined Page 5 Page 85 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/9/2026 Page 6 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description REBELLIOUS WELLNESS 91325 7/9/2026 1161 100-0801-521.80-05 300.00 MENTAL HEALTH SUPPORT SERVICEMASTER BUILDING MAINTENANCE 91326 7/9/2026 49187 100-0920-531.20-01 480.00 JANITORIAL SERVICE SENIOR CENTER SI METALS AND SUPPLY 91327 7/9/2026 310164 731-1022-541.38-03 548.00 METAL KEVIN STEINIKE 91328 7/9/2026 REFUND 100-0000-441.25-00 70.00 CAMP CHAMPS UNABLE TO ATTEND-REFUND THE SWEET LAIR LLC 91329 7/9/2026 000107 826-0702-552.30-18 1,049.75 VANILLA ICE CREAM CUPS COMM FEST/AMERICA 250 SYN-TECH SYSTEMS 91330 7/9/2026 336177 731-1022-541.38-03 975.00 AIM MODULE 0.50 AIM MODULE PYMT ADJUSTMENT $0.50 7/9/2026 336395 731-1022-541.38-03 512.00 AIM MODULE THE LOG DEN 91331 7/9/2026 LUNCH PAYMENT 100-0000-201.14-00 1,250.00 LUNCH PAYMENT 7/21/26 BUS TRIP THEDACARE AT WORK 91332 7/9/2026 386013 100-0202-512.21-05 68.00 EMPLOYEE SCREENING THOMSON REUTERS - WEST 91333 7/9/2026 853822554 100-0201-512.32-02 556.35 WESTLAW LEGAL RESEARCH SOFTWARE 300.00 Total for check: 91325 480.00 Total for check: 91326 548.00 Total for check: 91327 70.00 Total for check: 91328 1,049.75 Total for check: 91329 1,487.50 Total for check: 91330 1,250.00 Total for check: 91331 68.00 Total for check: 91332 556.35 Total for check: 91333 Combined Page 6 Page 86 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/9/2026 Page 7 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description WE ENERGIES 91334 7/9/2026 5984285780 100-1012-541.22-03 110.11 LED STREET LIGHTS MAIN ST 7/9/2026 5985085673 100-1012-541.22-03 1,138.93 STREET LIGHTS MAIN ST 7/9/2026 5987541881 100-0703-553.22-03 37.70 LED STREET LIGHTS US HWY 10 & STH 114 E WINNEBAGO COUNTY TREASURER 91335 7/9/2026 34265 204-0308-562.21-08 150.00 RECORDING FEES STRONG NEIGHBORHOODS WINNEBAGO LIQUID WASTE 91336 7/9/2026 16030 100-0703-553.20-09 195.00 HANDICAP RESTROOM RENTAL KOSLO P ARK 7/9/2026 16057 100-0703-553.20-09 110.00 PORT-A-POTTIES RENTAL BOACH LAUNCH 7/9/2026 16058 100-0703-553.20-09 195.00 HANDICAP RESTROOM RENTAL BRIGHTON BEACH 7/9/2026 16059 100-0703-553.20-09 40.00 PORT-A-POTTIES CLEANING BRIGHTON BEACH 7/9/2026 16084 100-0703-553.20-09 40.00 PORT-A-POTTIES XTRA CLEANBRIGHTON BEACH 7/9/2026 16123 100-0703-553.20-09 40.00 PORT-A-POTTIES CLEANING BRIGHTON BEACH WISCONSIN DEPT OF JUSTICE 91337 7/9/2026 G3228 100-0202-512.21-05 22.00 JUNE GENERAL/CAREGIVER WISCONSIN POLICE LEADERSHIP FNDTN 91338 7/9/2026 15850 100-0801-521.34-02 275.00 CONFERENCE REGISTRATION 7/9/2026 15851 100-0801-521.34-02 375.00 CONFERENCE REGISTRATION 1,286.74 Total for check: 91334 150.00 Total for check: 91335 620.00 Total for check: 91336 22.00 Total for check: 91337 650.00 Total for check: 91338 116,317.61 Combined Page 7 Page 87 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/16/2026 Page 1 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description AMAZON CAPITAL SERVICES 91339 7/16/2026 1JHW-64MR-WMPT 100-0902-524.30-18 48.38 CARTRIDGES 7/16/2026 1YPN-FMHF-LH7R 100-0801-521.30-18 58.38 OFFICE SUPPLIES-PD CITY OF APPLETON 91340 7/16/2026 20653 100-0302-542.25-01 21,029.00 JULY TRANSIT SERVICES AT&T MOBILITY 91341 7/16/2026 287358197660 100-0801-521.22-01 773.12 POLICE (0.01) POLICE 601-1020-543.21-02 111.97 GIS TABLET DATA 625-1002-541.21-02 111.97 GIS TABLET DATA 7/16/2026 287363863468 100-0702-552.22-01 82.48 PARK LOCATION CAMERAS 100-0801-521.22-01 41.24 PD INTERSECTION CAMERAS BAD ELF LLC 91342 7/16/2026 260334 601-1020-543.21-02 754.99 GPS/RTR DEVICE 625-1002-541.21-02 755.00 GPS/RTR DEVICE BADGER LABORATORIES INC 91343 7/16/2026 26-012986 601-1020-543.21-02 1,640.00 JUNE WASTEWATER SAMPLING INTERTAPE POLYMAR GROUP 7/16/2026 26-012987 601-1020-543.21-02 1,300.00 JUNE WASTEWATER SAMPLING GUNDERSON MAIN ST 7/16/2026 26-012989 601-1020-543.21-02 1,465.00 JUNE WASTEWATER SAMPLING GUNDERSON SANFORD 7/16/2026 26-013059 601-1020-543.21-02 1,430.00 JUNE WASTEWATER SAMPLING DURA-FIBRE 7/16/2026 26-013060 601-1020-543.21-02 1,465.00 JUNE WASTEWATER SAMPLING TRANSCONTINENTAL MAIN ST 7/16/2026 26-013061 601-1020-543.21-02 1,430.00 JUNE WASTEWATER SAMPLING TRANSCONTINENTAL RIVER ST JACOB BAUMBACH 91344 7/16/2026 4065-17-21_21 470-1003-541.82-02 1,685.00 TLE ACQUISITION STR-2026-007 BERGSTROM PIONEER AUTO & 91345 7/16/2026 00252 100-0801-521.80-03 2,765.00 POLICE VEHICLE LEASES JUNE 2026 106.76 Total for check: 91339 21,029.00 Total for check: 91340 1,120.77 Total for check: 91341 1,509.99 Total for check: 91342 8,730.00 Total for check: 91343 1,685.00 Total for check: 91344 Combined Page 8 Page 88 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/16/2026 Page 2 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description BERGSTROM PIONEER AUTO &... 91345... 7/16/2026... 00252... 100-0801-521.80-03... 2,765.00 POLICE VEHICLE LEASES JULY 2026 BOBCAT PLUS 91346 7/16/2026 IA22921 731-1022-541.38-03 1,165.75 COVER/BEARING/FILTER CINTAS 91347 7/16/2026 4275307903 731-1022-541.20-01 192.39 UNIFORMS/MATS 7/16/2026 4275312510 100-0920-531.30-13 260.07 CLEANING SUPPLIES 731-1022-541.20-01 161.00 MATS, UNIFORMS 7/16/2026 4275312592 100-0601-551.20-01 70.00 MATS 100-0601-551.30-13 448.70 HOUSEKEEPING CIVICPLUS LLC 91348 7/16/2026 378832 100-0405-513.21-08 84.68 MEETING RECORDING/ CLOSED CAPTIONING-JUNE CROSSROADS FOURSQUARE CHURCH 91349 7/16/2026 ELECTION USE 100-0204-512.29-06 250.00 AUGUST 2026 ELECTION FACILITY USE CROWN JEWELL LLC 91350 7/16/2026 4065-17-21_7 470-1003-541.82-02 5,346.46 TLE ACQUISITION STR-2026-007 DAVEL ENGINEERING & ENVIRONMENTAL 91351 7/16/2026 3185218 601-1020-543.21-02 2,450.00 PHASE 1 ENRIONMENTAL SITE ASSESSMENT-QUARRY 625-1002-541.21-02 2,450.00 PHASE 1 ENRIONMENTAL SITE ASSESSMENT-QUARRY JAMES DEROUIN 91352 7/16/2026 4065-17-21_48 470-1003-541.82-02 570.00 TLE ACQUISITION STR-2026-007 5,530.00 Total for check: 91345 1,165.75 Total for check: 91346 1,132.16 Total for check: 91347 84.68 Total for check: 91348 250.00 Total for check: 91349 5,346.46 Total for check: 91350 4,900.00 Total for check: 91351 570.00 Total for check: 91352 Combined Page 9 Page 89 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/16/2026 Page 3 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description NIKOLA DOBRIC 91353 7/16/2026 REFUND 100-0000-201.03-00 20.00 OVERPAYMENT-PARKING TICKTREFUND EVERGREEN 91354 7/16/2026 248379 100-0000-441.45-00 1,258.00 FOOT CARE SENIOR CENTER EZ GLIDE GARAGE DOORS AND OPENERS 91355 7/16/2026 0194731-IN 731-1022-541.24-03 3,269.40 GARAGE DOOR REPAIR GILA LLC 91356 7/16/2026 14705MBJAN26 100-0401-513.21-03 30.00 PROPERTY TAX CHARGEBACKS 7/16/2026 MBJUNINV0472 100-0401-513.21-03 15.00 PROPERTY TAX CHARGEBACKS GRAINGER INC 91357 7/16/2026 9001664128 100-0601-551.24-03 191.59 EXHAUST FAN ANGELA HANCHEK 91358 7/16/2026 REIMBURSEMENT 100-0801-521.34-04 126.49 FOOD REIMBURSEMENT NICOLAS & STEPHANIE PADILLA-HERNAND 91359 7/16/2026 4065-17-21_22 470-1003-541.82-02 2,060.00 TLE ACQUISITION STR-2026-007 HEYRMAN PRINTING LLC 91360 7/16/2026 405386 100-0801-521.29-01 175.49 ABANDONED VEHICLE STICKRSPD ASHLEY HUELSBECK 91361 7/16/2026 4065-17-21_19 470-1003-541.82-02 2,300.00 TLE ACQUISITION STR-2026-007 20.00 Total for check: 91353 1,258.00 Total for check: 91354 3,269.40 Total for check: 91355 45.00 Total for check: 91356 191.59 Total for check: 91357 126.49 Total for check: 91358 2,060.00 Total for check: 91359 175.49 Total for check: 91360 2,300.00 Total for check: 91361 Combined Page 10 Page 90 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/16/2026 Page 4 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description ITAD LOGIC INC 91362 7/16/2026 9934 743-0403-513.30-12 15.00 HARDWARE DISPOSAL CONNIE JUETTEN 91363 7/16/2026 REFUND 100-0000-201.14-00 100.00 DOOR COUNTY BUS TRIP REFUND JX ENTERPRISES INC 91364 7/16/2026 24141373P 731-1022-541.38-03 47.99 KIT SEAL SERVICE 7/16/2026 24141406P 731-1022-541.38-03 58.57 ELBOW RUBBER AIR KLINK HYDRAULICS LLC 91365 7/16/2026 JG2332 731-1022-541.38-03 122.63 HOSE PARTS LAPPEN SECURITY PRODUCTS INC 91366 7/16/2026 LSPQ53871 207-0707-552.24-03 367.38 MARINA GATE CHARLES & DEBRA LEIGHTLEY 91367 7/16/2026 4065-17-21_11 470-1003-541.82-02 1,245.00 TLE ACQUISITION STR-2026-007 LINCOLN CONTRACTORS SUPPLY INC 91368 7/16/2026 K02550 100-1003-541.30-15 639.00 SAW CHAIN MACQUEEN 91369 7/16/2026 INV4451 731-1022-541.38-03 111.23 AUTO LOAD VALVE MATTHEWS TIRE INC 91370 7/16/2026 I0253154 731-1022-541.38-04 1,357.00 TIRES 7/16/2026 I0253493 731-1022-541.38-03 605.00 TIRE 15.00 Total for check: 91362 100.00 Total for check: 91363 106.56 Total for check: 91364 122.63 Total for check: 91365 367.38 Total for check: 91366 1,245.00 Total for check: 91367 639.00 Total for check: 91368 111.23 Total for check: 91369 1,962.00 Total for check: 91370 Combined Page 11 Page 91 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/16/2026 Page 5 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description CATHY MCKENZIE 91371 7/16/2026 REFUND 100-0000-201.14-00 95.00 DOOR COUNTY BUS TRIP REFUND MENARDS-APPLETON EAST 91372 7/16/2026 97190 100-0703-553.30-18 23.52 J-B WELD 7/16/2026 97288 100-0801-521.24-03 206.65 PD ELECTRICAL 7/16/2026 97370 731-1022-541.38-03 53.45 WELDING PARTS 7/16/2026 97373 731-1022-541.38-03 (6.00) WELDING PARTS 7/16/2026 97529 100-0801-521.24-03 272.86 PD ELECTRICAL MENASHA UTILITIES 91373 7/16/2026 5245 601-0401-513.25-01 18,968.88 JUNE SEWER CHARGES 625-0401-513.25-01 1,590.42 JUNE STORMWATER CHARGES 7/16/2026 JUNE ST LIGHTS 100-1012-541.22-03 10,088.54 JUNE STREET LIGHTS MORTON SAFETY 91374 7/16/2026 238692 731-1022-541.30-18 352.56 GLOVES MOST DEPENDABLE FOUNTAINS, LLC 91375 7/16/2026 INV90204 470-0703-553.80-05 4,295.00 FOUNTAIN-PLEASANTS PARK PR-2026-007 NEENAH-MENASHA SEWERAGE COMMISSION 91376 7/16/2026 2026-092 601-1021-543.25-01 56,958.07 JULY WASTEWATER TREATMENT 7/16/2026 2026-098 601-1021-543.25-01 2,700.00 JULY CWFL INTEREST 13,244.00 JULY CWFL DEBT 697.00 JULY BLDG INTEREST 1,899.00 JULY BLDG DEBT 95.00 Total for check: 91371 550.48 Total for check: 91372 30,647.84 Total for check: 91373 352.56 Total for check: 91374 4,295.00 Total for check: 91375 75,498.07 Total for check: 91376 Combined Page 12 Page 92 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/16/2026 Page 6 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description NIELSON COMMUNICATIONS INC 91377 7/16/2026 AR41767 100-0801-521.24-02 225.00 EQUIPMENT REPAIR PD NUTRITION SERVICE - SHERWOOD 91378 7/16/2026 SI-117001 100-0703-553.30-18 129.98 FERTILIZER SUPPLIES MEGHAN PAULY 91379 7/16/2026 MILEAGE 100-0903-531.33-01 32.19 MILEAGE REIMBURSEMENT 7/16/2026 PARKING 100-0903-531.34-04 6.00 PARKING REIMBURSMENT PELION BENEFITS INC 91380 7/16/2026 20260713 100-0000-202.08-00 735.07 PAYROLL SUMMARY 30,117.38 PAYROLL SUMMARY PETERS CONCRETE COMPANY 91381 7/16/2026 2264547 470-0703-553.80-05 1,436.50 CONCRETE 3/4 STONE PR-2026-007 7/16/2026 2264591 470-0703-553.80-05 1,520.00 EXTERIOR FLAT PR-2026-007 7/16/2026 2264768 625-1003-541.82-02 957.00 CONCRETE 3/4 STONE 1500 MIDWAY PLACE 7/16/2026 2264836 625-1003-541.82-02 870.00 CONCRETE 3/4 STONE 1500 MIDWAY PLACE 7/16/2026 2264972 625-1003-541.82-02 870.00 CONCRETE 3/4 STONE 1500 MIDWAY PLACE R.N.O.W. INC 91382 7/16/2026 2026-80168 731-1022-541.38-03 159.88 RUBBER SEAL RENNING LEWIS & LACY SC 91383 7/16/2026 7357748 100-0201-512.21-01 487.50 LEGAL SERVICES THE BRIN LAWSUIT 7/16/2026 7359689 100-0201-512.21-01 97.50 LEGAL SERVICES THE BRIN LAWSUIT RUEKERT & MIELKE INC 91384 7/16/2026 164324 601-1020-543.21-02 571.75 INDUSTRIAL USER DISCHARGEPROAMPAC PERMIT-5/16-6/12 225.00 Total for check: 91377 129.98 Total for check: 91378 38.19 Total for check: 91379 30,852.45 Total for check: 91380 5,653.50 Total for check: 91381 159.88 Total for check: 91382 585.00 Total for check: 91383 Combined Page 13 Page 93 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/16/2026 Page 7 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description RUEKERT & MIELKE INC... 91384... 7/16/2026 164325 601-1020-543.21-02 390.00 SEWER BILLING ASSISTANCE 5/16/26-6/12/26 LEN RUSCH 91385 7/16/2026 REFUND 100-0000-201.14-00 100.00 DOOR COUNTY TRIP REFUND MEGAN SACKETT 91386 7/16/2026 REIMBURSMENT 826-0702-552.30-18 527.40 COMMUNITY FEST GIVEAWAY DONNA SIMON 91387 7/16/2026 REFUND 100-0000-201.14-00 100.00 DOOR COUNTY TRIP REFUND SPEEDY MET ALS LLC 91388 7/16/2026 1219189-BB 731-1022-541.30-18 20.20 WIRE THOMAS STEINBERG & EMMY 91389 7/16/2026 4065-17-21_26 470-1003-541.82-02 640.00 TLE ACQUISITION STR-2026-007 STERICYCLE INC 91390 7/16/2026 8014807260 100-0801-521.30-10 129.56 PD SHREDDING SERVICE SUPERION LLC 91391 7/16/2026 467280 743-0403-513.24-04 3,689.82 FINANCIAL SOFTWARE-AUGUST JILL SZAMOCKI 91392 7/16/2026 REFUND 100-0000-441.25-00 24.00 PICKLEBALL REFUND 961.75 Total for check: 91384 100.00 Total for check: 91385 527.40 Total for check: 91386 100.00 Total for check: 91387 20.20 Total for check: 91388 640.00 Total for check: 91389 129.56 Total for check: 91390 3,689.82 Total for check: 91391 24.00 Total for check: 91392 Combined Page 14 Page 94 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/16/2026 Page 8 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description TERRAVENTURE ADVISORS LLC 91393 7/16/2026 3016 731-1022-541.30-18 2,093.60 REAL ESTATE SERVICES STR-2026-007 THEDACARE 91394 7/16/2026 12100529 100-0801-521.21-05 85.00 VENIPUNCTURE (2) MARY VAN ELZEN 91395 7/16/2026 REFUND 100-0000-201.14-00 100.00 DOOR COUNTY TRIP REFUND VORTEX OPTICS 91396 7/16/2026 2651103 824-0801-521.30-15 137.50 RED DOT SIGHT 7/16/2026 2659939 824-0801-521.30-15 329.98 RED DOT SIGHTS (2) WE ENERGIES 91397 7/16/2026 5991385914 731-1022-541.22-04 88.22 GAS 6/4/26-7/5/26 PUBLIC WORKS WEYERS EQUIPMENT INC 91398 7/16/2026 01-259992 731-1022-541.38-03 143.50 KNIVES 7/16/2026 01-260139 731-1022-541.38-03 179.28 DECK BELT/STUD WG INC 91399 7/16/2026 230162 100-0703-553.29-01 84.00 Y ARD SIGNS TERMINIX WIL-KIL 91400 7/16/2026 99839965 100-0601-551.24-03 46.87 PEST CONTROL MAINTENANCE MENASHA LIBRARY 7/16/2026 99840305 731-1022-541.20-07 98.03 PEST CONTROL MAINTENANCE PUBLIC WORKS 7/16/2026 99840316 100-0920-531.20-07 167.81 EXTERIOR INSECT TREATMENTSENIOR CENTER 7/16/2026 99840578 100-1019-552.20-07 44.09 PEST CONTROL MAINTENANCE RACINE ST TENDER HOUSE 7/16/2026 99840634 100-1019-552.20-07 139.84 EXTERIOR INSECT TREATMENTRACINE ST/TAYCO ST BRIDGE 7/16/2026 99841107 100-0703-553.20-07 44.09 PEST CONTROL MAINTENANCE KOSLO PARK 2,093.60 Total for check: 91393 85.00 Total for check: 91394 100.00 Total for check: 91395 467.48 Total for check: 91396 88.22 Total for check: 91397 322.78 Total for check: 91398 84.00 Total for check: 91399 Combined Page 15 Page 95 of 134 Date: 7/16/2026 AP Check Register Check Date: 7/16/2026 Page 9 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description TERMINIX WIL-KIL... 91400... 7/16/2026 99841270 100-0703-553.20-07 133.70 SPIDER CONTROL MAINT . SMITH PARK LEAH WILLIAMS 91401 7/16/2026 4065-17-21_17 470-1003-541.82-02 740.00 TLE ACQUISITION STR-2026-007 WINNEBAGO COUNTY CLERK OF COURTS 91402 7/16/2026 REPORT #26-3724 100-0000-201.03-00 285.00 REPORT #26-3724 WINNEBAGO COUNTY TREASURER 91403 7/16/2026 136004 100-1016-543.25-01 23,970.80 LANDFILL FEES-RES 100-1017-543.25-01 7,079.52 LANDFILL FEES-COM 266-1027-543.25-01 1,281.70 LANDFILL FEES-SS WINNEGAMIE DOG CLUB 91404 7/16/2026 ELECTION USE 100-0204-512.29-06 300.00 AUGUST 2026 ELECTION BUILDING RENT AL FEE WISCO RENTS LLC 91405 7/16/2026 4065-17-21_64 470-1003-541.82-02 6,230.00 TLE ACQUISITION STR-2026-007 ZARNOTH BRUSH WORKS INC 91406 7/16/2026 0206997-IN 731-1022-541.38-03 258.80 SCRAPER/DIRT SHOE 674.43 Total for check: 91400 740.00 Total for check: 91401 285.00 Total for check: 91402 32,332.02 Total for check: 91403 300.00 Total for check: 91404 6,230.00 Total for check: 91405 258.80 Total for check: 91406 266,612.35 Combined Page 16 Page 96 of 134 City of Menasha ● Department of Parks, Recreation, Forestry and Cemeteries 100 Main Street ● Menasha, Wisconsin 54952-3151 ● Phone (920) 967-3640● Fax (920) 967-5272 www.menashawi.gov M E M O R A N D U M To: Common Council From: Austin Hammond, Mayor and Megan Sackett, Parks & Recreation Director/ms Date: June 15, 2026 RE: First Amendment to the Professional Services Agreement Between the City of Menasha and JT Engineering, Inc. for Roundabout Gateway Improvements In early 2025, the Common Council and the Mayor established the Roundabout Landscape Special Committee tasked with focusing on the Main St. and Ahnaip St. roundabouts to create a landscape design to enhance both downtown and Doty Island. Over the course of the last several months, the committee worked with consultant Garret Perry from JT Engineering defining preferences of more abstract, movement-oriented designs rather than literal representations. Focus was also on including natural materials such as boulders or limestone and organic landscaping. The final recommended design for the Main St. roundabout of the 3 sails follows the committee’s preferences for a more abstract, movement-oriented design and natural landscape materials. The proposed sculpture design is inspired by the movement and flow of water and is designed to convey motion and connect visually with Menasha’s identity. On June 15, 2026, Garret Perry from JT Engineering, Inc. presented the final design at the Common Council meeting. This amendment is for time and materials for the preparation and the presentation of the final design. It was noted at that meeting that Garret was doing this in good faith as a signed amendment to the agreement was not in place at that time. Recommendation Staff recommends approval to the Common Council of the First Amendment to the Professional Services Agreement Between the City of Menasha and JT Engineering, Inc. for Roundabout Gateway Improvements. Page 97 of 134 Page 1 of 2 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF MENASHA AND JT ENGINEERING, INC. ROUNDABOUT GATEWAY IMPROVEMENTS This First Amendment to the Professional Services Agreement, executed in Menasha, Wisconsin this ___ day of ________________, 2026, is made effective between the City of Menasha, a Wisconsin Municipal Corporation, 100 Main Street, Suite 200, Menasha, WI 54952 (“City”) and JT Engineering, Inc., located at 1077 Centennial Centre Blvd., Hobart, WI 54155-8820 (“Consultant”). The Professional Services Agreement by and between the Parties dated as of January 12, 2026, is amended as follows: 1. Pursuant to Article III. and Article VIII. Section C. of the Professional Services Agreement dated January 12, 2026, the Parties have negotiated additional services by the Consultant which include one in-person presentation of the roundabout concept to the City of Menasha Common Council on Monday evening, June 15, 2026. 2. The Parties agree that the total sum of payment for this additional service will not exceed one thousand four hundred dollars ($1,400.00). 3. All other terms and conditions set forth in the Professional Services Agreement dated January 12, 2026, not in conflict with this Amendment shall remain the same. [Signatures on following page] Page 98 of 134 Page 2 of 2 In the Presence of: CONSULTANT ________________________________ By: ________________________________ ________________________________ ________________________________ (Seal of CONSULTANT if a Corporation) (Specify Title) By: ________________________________ ________________________________ (Specify Title) CITY OF MENASHA ________________________________ By: ________________________________ (Witness) Austin Hammond, City of Menasha Mayor ________________________________ And: ________________________________ (Witness) Kaija Snyder, City Clerk APPROVED AS TO FORM: I hereby certify that the necessary provisions which have been made to pay the liability which will accrue under this Agreement. ________________________________ Margaret J. Struve, City Attorney _____________________________________ Jennifer Sassman, Finance Director (Comptroller) Page 99 of 134 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3650 | Fax (920) 967-5272 | menashawi.gov City of Menasha | Department of Community Development MEMORANDUM DATE July 20 2026 TO Honorable Mayor and Common Council FROM Andrew Dane, Community Development Director RE Demolition of Building Located at 325 Broad Street The purpose of this memo is to provide an update on the demolition of a building owned by The Redevelopment Authority of the City of Menasha (RDA). Demolition The RDA has awarded a contract to BEST Enterprises for the demolition of the building at 325 Broad Street. Pursuant to Wisconsin State Statutes 66.1333(5)(b)4. the City of Menasha Common Council must approve of certain RDA activities, including demolition or the removal of structures. The City and the RDA have been coordinating efforts over the past 12 months to prepare several downtown lots for redevelopment. This demolition move the City and the RDA closer to executing a vision for urban infill in the City Hall District. Recommended Motion Move to approve demolition of building located at 325 Broad Street, Menasha, WI. Page 100 of 134 July 20, 2026 PRE-SALE REPORT FOR City of Menasha, Wisconsin $3,215,000 General Obligation Promissory Notes, Series 2026A Prepared by: Ehlers N19W24400 Riverwood Drive, Suite 100 Waukesha, WI 53188 Advisors: Greg Johnson, Senior Municipal Advisor Casey Griffiths, Senior Financial Specialist BUILDING COMMUNITIES. IT’S WHAT WE DO. Page 101 of 134 Presale Report City of Menasha, Wisconsin July 20, 2026 Page 1 Proposed Issue: $3,215,000 General Obligation Promissory Notes, Series 2026A Purposes: The proposed issue includes financing for the following purposes: 2025 capital projects and pool renovations. Authority: The Notes are being issued pursuant to Wisconsin Statute(s): • 67.12(12) The Notes will be general obligations of the City for which its full faith, credit and taxing powers are pledged. The Notes count against the City’s General Obligation Debt Capacity Limit of 5% of total City Equalized Valuation. At the end of 2026 , the City’s total General Obligation debt principal outstanding will be approximately $39. million, which is 37% of its projected limit. Remaining General Obligation Borrowing Capacity will be approximately $67.2 million. Term/Call Feature: The Notes are being issued for a term of 20 years. Principal on the Notes will be due on March 1 in the years 2027 through 2046. Interest will be due every six months beginning March 1, 2027. The Notes will be subject to prepayment at the discretion of the City on March 1, 2035 or any date thereafter. Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Notes as “bank qualified” obligations. Bank qualified status broadens the market for the Notes, which can re sult in lower interest rates. Rating: We recommend selling this issue non -rated as the cost of the rating would not be expected to be offset by the potential lower interest rates resulting from obtaining a rating. EXECUTIVE SUMMARY OF PROPOSED DEBT Page 102 of 134 Presale Report City of Menasha, Wisconsin July 20, 2026 Page 2 Basis for Recommendation: Based on your objectives, financial situation and need, risk tolerance, liquidity needs, experience with the issuance of Notes and long-term financial capacity, as well as the tax status considerations related to the Notes and the structure, timing and other similar matters related to the Notes, we are recommending the issuance of Notes as a suitable option. Method of Sale/Placement: We are recommending the Notes be issued as municipal securities and offered through a competitive underwriting process. You will solicit competitive bids, which we will compile on your behalf, for the purchase of the Notes from underwriters and banks. An allowance for discount bidding will be incorporated in the terms of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Notes are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to reduce your borrowing amount. Premium Pricing: In some cases, investors in municipal bonds prefer “premium” pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered “reoffering premium.” For this issue of Notes, any premium amount received that is in excess of the underwriting discount and any capitalized interest amounts must be placed in the debt service fund and used to pay a portion of the interest payments due on the Notes. The amount of premium allowed can be restricted in the bid specifications. Restrictions on premium may result in fewer bids, but may also eliminate large adjustments on the day of sale and unintended results with respect to debt service payment impacts. Eh lers will identify appropriate premium restrictions for the Notes intended to achieve the City’s objectives for this financing. Parameters: The Common Council will consider adoption of a Parameters Resolution on August 19, 2026, which delegates authority to the Finance Director or the Mayor to accept and approve a bid for the Notes so long as the bid meets certain parameters. These parameters are: * Issue size not to exceed $3,215,000 * Maximum Bid of 110% * Minimum Bid of 98.75% * Maximum True Interest Cost (TIC) of 4.5% o * Maturity Schedule Adjustments: all maturities may be increased by up to $130,000 and are not to exceed the following amounts listed: Page 103 of 134 Presale Report City of Menasha, Wisconsin July 20, 2026 Page 3  2027 - $75,000  2028 - $15,000  2029 through 2032 - $50,000  2033 through 2046 - $95,000 Other Considerations: The Notes will be offered with the option of the successful bidder utilizing a term bond structure. By offering underwriters the option to “term up” some of the maturities at the time of the sale, it gives them more flexibility in finding a market for your Notes . This makes your issue more marketable, which can result in lower borrowing costs. In the event that the successful bidder utilizes a term bond structure, we recommend the City retain a paying agent to handle responsibility for processing mandatory redemption/call notices associated with term bonds. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there are no refunding opportunities at this time. We will continue to monitor the market and the call dates for the City’s outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt subject to a continuing disclosure undertaking (including this issue) and this issue does not meet an available exemption from continuing disclosure, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the “MSRB”), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and prepares and files its own reports. The City may continue to prepare and file its own reports or contract with Ehlers to do so. Arbitrage Monitoring: The City must ensure compliance with certain sections of the Internal Revenue Code and Treasury Regulations (“Arbitrage Rules”) throughout the life of the issue to maintain the tax- exempt status of the Notes. These Arbitrage Rules apply to amounts held in construction, escrow, reserve, debt service account(s), etc., along with related investment income on each fund/account. IRS audits will verify compliance with rebate, yield restriction and records retention requirements within the Arbitrage Rules. The City’s specific arbitrage responsibilities will be detailed in the Tax Exemption Certificate (the “Tax Compliance Document”) prepared by your Bond Attorney and provided at closing. The Notes may qualify for one or more exception(s) to the Arbitrage Rules by meeting 1) small issuer exception, 2) spend down requirements, 3) bona fide debt service fund limits, 4) Page 104 of 134 Presale Report City of Menasha, Wisconsin July 20, 2026 Page 4 reasonable reserve requirements, 5) expenditure within an available period limitations, 6) investments yield restrictions, 7) de minimis rules, or; 8) borrower limited requirements. An Ehlers arbitrage expert will contact the City within 30 days after the sale date to review the City’s specific responsibilities for the Notes. The City is currently receiving arbitrage services from Ehlers in relation to the Notes. Investment of Note Proceeds: Ehlers can assist the City in developing a strategy to invest your Note proceeds until the funds are needed to pay project costs. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre-sale bond sizing includes a good faith estimate of these fees, but the final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel and Disclosure Counsel: Quarles & Brady LLP Paying Agent: Bond Trust Services Corporation Parameters resolution consideration by Common Council: July 20, 2026 Due Diligence Call to Review Official Statement: Week of August 3, 2026 Distribute Official Statement: August 12, 2026 Designated Officials Award Sale of the Notes: August 19, 2026 Estimated Closing Date: September 17, 2026 PROPOSED DEBT ISSUANCE SCHEDULE Page 105 of 134 Presale Report City of Menasha, Wisconsin July 20, 2026 Page 5 Attachments Table 1: Summary of Existing G.O. Debt Table 2: Project List Table 3: Estimated Sources and Uses of Funds Table 4: Estimated Proposed Debt Service Schedule Table 5: Tax Impact Analysis Table 6: G.O. Debt Capacity analysis EHLERS’ CONTACTS Greg Johnson, Senior Municipal Advisor (262) 796-6168 Casey Griffiths, Senior Financial Specialist (262) 796-6198 Alicia Gerosa, Public Finance Analyst (262) 796-6193 Beth Mueller, Senior Financial Analyst (651) 697-8553 EHLERS’ CONTACTS Page 106 of 134 Table 1 Existing G.O. Debt Base Case City of Menasha, WI Annual Taxes Year WPPI G.O. Debt Transfer to Less: Less: Less: Less: Less: Less: Less: Less: Tax Rate $300,000 Year Ending Loans Expense Sewer PILOT Inter gov. RDA Asssessments Lot Sales TID's Water Fund Balance Per $1,000 Home Ending 2026 4,253,968 21,458 1,200 45,000 (645,000) (225,000) (388,540) (99,000) (745,742) (316,489) (191,738) (85,117) 1,625,000 1,829,733,000 $0.89 $266.43 2026 2027 3,882,144 19,480 1,200 45,000 (611,124) (225,000) (388,540) (120,000) (651,512) (113,685) (193,200) 1,644,763 1,944,535,986 $0.85 $253.75 2027 2028 3,841,811 15,524 1,200 45,000 (611,124) (225,000) (388,540) (120,000) (555,375) (111,935) (194,428) 1,697,133 2,061,610,506 $0.82 $246.96 2028 2029 3,766,156 15,524 1,200 45,000 (611,124) (225,000) (388,540) (125,000) (577,285) (115,360) (190,513) 1,595,058 2,185,733,723 $0.73 $218.93 2029 2030 3,616,822 15,524 1,200 45,000 (611,124) (225,000) (388,540) (140,000) (556,654) (113,985) (191,451) 1,451,791 2,317,330,015 $0.63 $187.95 2030 2031 3,552,032 15,524 1,200 45,000 (611,124) (225,000) (388,540) (140,000) (408,404) (58,435) (192,185) 1,590,068 2,456,849,315 $0.65 $194.16 2031 2032 2,993,412 8,452 1,200 45,000 (611,124) (225,000) (140,000) (341,558) (58,435) 0 1,671,947 2,604,768,642 $0.64 $192.56 2032 2033 3,922,457 3,400 1,200 45,000 (611,124) (225,000) (140,000) (58,435) 2,937,498 2,761,593,736 $1.06 $319.11 2033 2034 2,481,750 3,400 1,200 45,000 (611,124) (225,000) (125,000) 1,570,226 2,927,860,786 $0.54 $160.89 2034 2035 2,353,120 1,700 1,200 45,000 (611,124) (225,000) (75,000) 1,489,896 3,104,138,263 $0.48 $143.99 2035 2036 2,295,334 1,200 45,000 (611,124) (225,000) (30,000) 1,475,410 3,291,028,863 $0.45 $134.49 2036 2037 2,237,065 1,200 45,000 (611,124) (225,000) 1,447,141 3,489,171,570 $0.41 $124.43 2037 2038 2,187,807 1,200 45,000 (611,124) (225,000) 1,397,883 3,699,243,839 $0.38 $113.37 2038 2039 2,162,201 1,200 45,000 (611,124) (225,000) 1,372,277 3,921,963,913 $0.35 $104.97 2039 2040 2,135,173 1,200 45,000 (611,124) (225,000) 1,345,249 4,158,093,275 $0.32 $97.06 2040 2041 757,780 1,200 45,000 (611,124) (225,000) (32,144) 4,408,439,260 -$0.01 -$2.19 2041 2042 681,515 1,200 45,000 (611,124) (225,000) (108,409) 4,673,857,804 -$0.02 -$6.96 2042 2043 479,625 1,200 45,000 (611,124) (225,000) (310,299) 4,955,256,381 -$0.06 -$18.79 2043 2044 456,469 1,200 45,000 (611,124) (225,000) (333,455) 5,253,597,099 -$0.06 -$19.04 2044 2045 178,719 1,200 45,000 (611,124) (225,000) (611,205) 5,569,899,993 -$0.11 -$32.92 2045 2046 0 1,200 40,000 (611,124) (225,000) (794,924) 5,905,246,510 -$0.13 -$40.38 2046 2047 1,200 (611,124) (225,000) (834,924) 6,260,783,206 -$0.13 -$40.01 2047 2048 1,200 (611,124) (225,000) (834,924) 6,637,725,672 -$0.13 -$37.74 2048 2049 1,200 (611,124) (225,000) (834,924) 7,037,362,683 -$0.12 -$35.59 2049 2050 1,200 (611,124) (225,000) (834,924) 7,461,060,606 -$0.11 -$33.57 2050 Total 48,235,358 119,986 30,000 940,000 (15,311,976) (5,625,000) (2,331,240) (1,254,000) (3,836,530) (946,761) (1,153,514) (85,117) 18,781,206 Total Notes: Legend: Represents +/- 25% Change over previous year Total G.O. Debt Payments Net Tax Levy Equalized Value (TID OUT) Existing Debt Page 107 of 134 Table 2 Capital Improvement Plan & Funding Uses City of Menasha, WI Projects Plan Issue Funding Year 2026 2027 2028 2029 2030 2031 2032 Totals Project Year 2025 2026 2027 2028 2029 2030 N/A Neenah- Menasha Fire Rescue Equipment 2026 G.O. Notes Reimbursement G.O. Debt 360,699 360,699 Neenah-Menasha Fire Rescue Facility Upgrades 2026 G.O. Notes Reimbursement G.O. Debt 139,730 139,730 IT Infrastructure 2026 G.O. Notes Reimbursement G.O. Debt 84,397 84,397 Jefferson Park Renovations 2026 G.O. Notes Reimbursement G.O. Debt 51,496 51,496 Jefferson Park Boat Launch 2026 G.O. Notes Reimbursement G.O. Debt 724,829 724,829 Park Upgrades 2026 G.O. Notes Reimbursement G.O. Debt 73,954 73,954 Police Facility Upgrades 2026 G.O. Notes Reimbursement G.O. Debt 50,484 50,484 Street/Sidewalk Construction 2026 G.O. Notes Reimbursement G.O. Debt 1,189,940 1,189,940 Traffic Signal Upgrades 2026 G.O. Notes Reimbursement G.O. Debt 181,461 181,461 Pool Renovations (remainder in future borrowings) 2026 G.O. Notes - Pool new money G.O. Debt 245,000 245,000 2026 Projects (Financed in 2027) 2027 G.O. Notes G.O. Debt 5,996,600 5,996,600 2027 Projects (Financed in 2028) 2028 G.O. Notes G.O. Debt 6,336,355 6,336,355 2028 Projects (Financed in 2029) 2029 G.O. Notes G.O. Debt 1,955,321 1,955,321 2029 Projects (Financed in 2030) 2030 G.O. Notes G.O. Debt 2,486,761 2,486,761 2030 Projects (Financed in 2031) 2031 G.O. Notes G.O. Debt 3,172,757 3,172,757 Refinancing of 2023B 2032 G.O. Notes G.O. Debt 1,407,364 1,407,364 CIP Costs 3,101,990 5,996,600 6,336,355 1,955,321 2,486,761 3,172,757 1,407,364 24,457,148 Page 108 of 134 Table 3 Sources and Uses City of Menasha, WI 2026 G.O. Notes Reimbursement Portion Partial Pool Costs Portion CIP Projects Capital Projects 3,101,990 2,856,990 245,000 Subtotal Project Costs 3,101,990 2,856,990 245,000 CIP Projects 3,101,990 2,856,990 245,000 Estimated Issuance Expenses Municipal Advisor (Ehlers) 35,000 32,224 2,776 Bond Counsel 20,000 18,414 1,586 Disclosure Counsel 14,000 12,890 1,110 Underwriter's Discount 12.50 40,188 37,000 3,188 Paying Agent 900 829 71 Subtotal Issuance Expenses 110,088 101,356 8,732 TOTAL TO BE FINANCED 3,212,078 2,958,346 253,732 Estimated Interest Earnings 3.00% (1,838) (1,837.50) Assumed spend down (months) 3.00 Rounding 4,760 1,654 3,106 NET ISSUE SIZE 3,215,000 2,960,000 255,000 Page 109 of 134 Table 4 Allocation of Debt Service - 2026 G.O. Notes City of Menasha, WI Year Year Ending Principal Est. Rate1 Interest Total Principal Est. Rate Interest Total Ending Principal (3/1) Interest Total 2026 0 0 2026 0 0 0 2027 70,000 3.20% 118,812 188,812 10,000 3.20% 9,737 19,737 2027 80,000 128,549 208,549 2028 10,000 3.25% 123,108 133,108 10,000 3.25% 9,875 19,875 2028 20,000 132,983 152,983 2029 45,000 3.35% 122,191 167,191 10,000 3.35% 9,545 19,545 2029 55,000 131,736 186,736 2030 55,000 3.35% 120,516 175,516 10,000 3.35% 9,210 19,210 2030 65,000 129,726 194,726 2031 55,000 3.45% 118,646 173,646 10,000 3.45% 8,870 18,870 2031 65,000 127,516 192,516 2032 70,000 3.50% 116,473 186,473 10,000 3.50% 8,523 18,523 2032 80,000 124,995 204,995 2033 125,000 3.55% 113,029 238,029 10,000 3.55% 8,170 18,170 2033 135,000 121,199 256,199 2034 90,000 3.65% 109,168 199,168 10,000 3.65% 7,810 17,810 2034 100,000 116,978 216,978 2035 90,000 3.75% 105,838 195,838 10,000 3.75% 7,440 17,440 2035 100,000 113,278 213,278 2036 100,000 3.95% 102,175 202,175 10,000 3.95% 7,055 17,055 2036 110,000 109,230 219,230 2037 150,000 4.10% 97,125 247,125 15,000 4.10% 6,550 21,550 2037 165,000 103,675 268,675 2038 150,000 4.20% 90,900 240,900 15,000 4.20% 5,928 20,928 2038 165,000 96,828 261,828 2039 160,000 4.30% 84,310 244,310 15,000 4.30% 5,290 20,290 2039 175,000 89,600 264,600 2040 160,000 4.35% 77,390 237,390 15,000 4.35% 4,641 19,641 2040 175,000 82,031 257,031 2041 270,000 4.40% 67,970 337,970 15,000 4.40% 3,985 18,985 2041 285,000 71,955 356,955 2042 270,000 4.45% 56,023 326,023 15,000 4.45% 3,321 18,321 2042 285,000 59,344 344,344 2043 270,000 4.50% 43,940 313,940 15,000 4.50% 2,650 17,650 2043 285,000 46,590 331,590 2044 270,000 4.55% 31,723 301,723 15,000 4.55% 1,971 16,971 2044 285,000 33,694 318,694 2045 270,000 4.60% 19,370 289,370 15,000 4.60% 1,285 16,285 2045 285,000 20,655 305,655 2046 280,000 4.70% 6,580 286,580 20,000 4.70% 470 20,470 2046 300,000 7,050 307,050 Total 2,960,000 1,725,284 4,685,284 255,000 122,326 377,326 Total 3,215,000 1,847,610 5,062,610 Notes: 1) Estimated Rate assumes current non-rated market rates + 50 bps 2) TIC of 4.50% Reimbursement Portion Partial Pool Costs Portion Totals Page 110 of 134 Table 5 Financing Plan Tax Impact City of Menasha, WI 2026 G.O. Notes 2027 G.O. Notes 2028 G.O. Notes 2029 G.O. Notes 2030 G.O. Notes 2031 G.O. Notes 2032 G.O. Notes Net Debt 3,215,000 6,120,000 6,460,000 2,040,000 2,580,000 3,260,000 1,500,000 Total Levy Change Total Tax Annual Taxes Annual Taxes Year Service Dated: 9/17/2026 Dated: 9/1/2027 Dated: 9/1/2028 Dated: 9/1/2029 Dated: 9/1/2030 Dated: 9/1/2031 Dated: 9/1/2032 Less: Net Debt from Prior Rate for $300,000 Difference Year Ending Levy Total P&I Total P&I Total P&I Total P&I Total P&I Total P&I Total P&I Debt Proceeds Service Levy Year Debt Service Home From Prior Year Ending 3.20%-4.70% 4.25% 4.50% 4.75% 4.75% 4.75% 4.75% 2026 1,625,000 1,829,733,000 0 0 0 0 0 0 0 1,625,000 $0.89 $266 2026 2027 1,644,763 1,944,535,986 208,549 0 0 0 0 0 0 1,853,312 228,312 $0.95 $286 $19 2027 2028 1,697,133 2,061,610,506 152,983 260,100 0 0 0 0 0 2,110,215 256,903 $1.02 $307 $21 2028 2029 1,595,058 2,185,733,723 186,736 289,463 290,700 0 0 0 0 2,361,957 251,742 $1.08 $324 $17 2029 2030 1,451,791 2,317,330,015 194,726 386,063 486,200 96,900 0 0 0 2,615,680 253,723 $1.13 $339 $14 2030 2031 1,590,068 2,456,849,315 192,516 380,538 418,550 165,238 122,550 0 0 2,869,459 253,779 $1.17 $350 $12 2031 2032 1,671,947 2,604,768,642 204,995 360,331 392,700 142,388 122,550 228,069 0 3,122,979 253,520 $1.20 $360 $9 2032 2033 2,937,498 2,761,593,736 256,199 389,700 318,875 130,250 161,600 200,100 75,000 (1,407,364) 3,061,857 (61,122) $1.11 $333 ($27) 2033 2034 1,570,226 2,927,860,786 216,978 334,388 316,625 138,113 169,463 197,725 114,000 3,057,516 (4,341) $1.04 $313 ($19) 2034 2035 1,489,896 3,104,138,263 213,278 330,138 304,600 135,738 167,088 244,163 170,500 3,055,399 (2,118) $0.98 $295 ($18) 2035 2036 1,475,410 3,291,028,863 219,230 325,888 312,575 133,363 164,713 249,175 165,500 3,045,852 (9,546) $0.93 $278 ($18) 2036 2037 1,447,141 3,489,171,570 268,675 321,638 310,325 130,988 157,456 248,831 160,500 3,045,554 (299) $0.87 $262 ($16) 2037 2038 1,397,883 3,699,243,839 261,828 317,388 430,263 128,613 160,200 179,913 155,500 3,031,585 (13,968) $0.82 $246 ($16) 2038 2039 1,372,277 3,921,963,913 264,600 313,138 422,388 170,169 157,825 177,538 150,500 3,028,433 (3,153) $0.77 $232 ($14) 2039 2040 1,345,249 4,158,093,275 257,031 308,888 414,513 170,538 223,788 160,519 145,500 3,026,024 (2,409) $0.73 $218 ($13) 2040 2041 (32,144) 4,408,439,260 356,955 886,994 817,188 190,194 305,950 173,500 320,875 3,019,511 (6,513) $0.68 $205 ($13) 2041 2042 (108,409) 4,673,857,804 344,344 857,456 853,950 218,425 295,975 219,938 306,625 2,988,304 (31,208) $0.64 $192 ($14) 2042 2043 (310,299) 4,955,256,381 331,590 827,919 824,250 210,825 286,000 386,031 297,250 2,853,566 (134,738) $0.58 $173 ($19) 2043 2044 (333,455) 5,253,597,099 318,694 798,381 794,550 203,225 276,025 372,969 0 2,430,389 (423,178) $0.46 $139 ($34) 2044 2045 (611,205) 5,569,899,993 305,655 768,844 769,738 195,625 266,050 359,906 0 2,054,612 (375,776) $0.37 $111 ($28) 2045 2046 (794,924) 5,905,246,510 307,050 739,306 739,813 188,025 260,956 346,844 0 1,787,070 (267,543) $0.30 $91 ($20) 2046 2047 (834,924) 6,260,783,206 0 709,769 709,888 180,425 250,744 333,781 0 1,349,682 (437,388) $0.22 $65 ($26) 2047 2048 (834,924) 6,637,725,672 0 0 679,963 172,825 240,531 320,719 0 579,114 (770,569) $0.09 $26 ($38) 2048 2049 (834,924) 7,037,362,683 0 0 0 194,513 230,319 307,656 0 (102,437) (681,550) ($0.01) ($4) ($31) 2049 2050 (834,924) 7,461,060,606 0 0 0 0 220,106 294,594 0 (320,224) (217,788) ($0.04) ($13) ($9) 2050 Total 18,781,206 5,062,610 9,906,325 10,607,650 3,296,375 4,239,888 5,001,969 2,343,281 (1,407,364) Total Notes: 1. 2032 issue restructures baloon payment on 2023B Bank Note due in 2033. Proposed DebtExisting Debt Equalized Value (TID OUT) Abatements Debt Service Levy Taxes Page 111 of 134 Table 6 General Obligation Debt Capacity Analysis - Impact of Financing Plan City of Menasha, WI Projected Existing Combined Principal Year Equalized Principal Existing Year Ending Value (TID IN)1 Debt Limit Outstanding % of Limit & Proposed Ending 2025 2,008,384,100 100,419,205 39,041,049 38.88% $39,041,049 38.88% $61,378,156 2025 2026 2,128,810,015 106,440,501 35,980,495 33.80% $39,195,495 36.82% $67,245,006 2026 2027 2,256,456,861 112,822,843 33,195,375 29.42% $42,450,375 37.63% $70,372,468 2027 2028 2,391,757,615 119,587,881 30,359,935 25.39% $46,054,935 38.51% $73,532,945 2028 2029 2,535,171,218 126,758,561 27,505,861 21.70% $45,155,861 35.62% $81,602,700 2029 2030 2,687,184,130 134,359,206 24,705,575 18.39% $44,540,575 33.15% $89,818,632 2030 2031 2,848,311,978 142,415,599 21,881,169 15.36% $41,311,169 29.01% $101,104,430 2031 2032 3,019,101,310 150,955,065 19,532,028 12.94% $38,597,028 25.57% $112,358,038 2032 Notes: 1) Projected TID IN EV based on discounted 5-year average at 6.% annual inflation. % of Limit Residual Capacity Proposed DebtExisting Debt Page 112 of 134 RESOLUTION R-20-26 RESOLUTION AUTHORIZING THE ISSUANCE AND ESTABLISHING PARAMETERS FOR THE SALE OF NOT TO EXCEED $3,215,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2026A INTRODUCED BY: Mayor Hammond WHEREAS, the Common Council hereby finds and determines that it is necessary, desirable and in the best interest of the City of Menasha, Calumet and Winnebago Counties, Wisconsin (the "City") to raise funds for public purposes, including paying the cost of park, street, sidewalk and traffic signal improvements and facility improvements and equipment for Neenah-Menasha Fire Rescue (collectively, the "Project"); WHEREAS, the Common Council hereby finds and determines that the Project is within the City's power to undertake and therefore serves a "public purpose" as that term is defined in Section 67.04(1)(b), Wisconsin Statutes; WHEREAS, the City is authorized by the provisions of Section 67.12(12), Wisconsin Statutes, to borrow money and issue general obligation promissory notes (the "Notes") for such public purposes; WHEREAS, it is the finding of the Common Council that it is in the best interest of the City to direct its financial advisor, Ehlers & Associates, Inc. ("Ehlers"), to take the steps necessary for the City to offer and sell the Notes at public sale and to obtain bids for the purchase of the Notes; and WHEREAS, in order to facilitate the sale of the Notes in a timely manner, the Common Council hereby finds and determines that it is necessary, desirable and in the best interest of the City to delegate to either the Finance Director or the Mayor (each, an "Authorized Officer") the authority to accept on behalf of the City the bid for the Notes that results in the lowest true interest cost for the Notes (the "Proposal") and meets the terms and conditions provided for in this Resolution by executing a certificate in substantially the form attached hereto as Exhibit A and incorporated herein by reference (the "Approving Certificate"). NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City that: Section 1. Authorization and Sale of the Notes; Parameters. For the purpose of paying costs of the Project, the City is authorized to borrow pursuant to Section 67.12(12), Wisconsin Statutes, the principal sum of not to exceed THREE MILLION TWO HUNDRED FIFTEEN THOUSAND DOLLARS ($3,215,000) upon the terms and subject to the conditions set forth in Page 113 of 134 this Resolution. Subject to satisfaction of the condition set forth in Section 17 of this Resolution, the Mayor and City Clerk are hereby authorized, empowered and directed to make, execute, issue and sell to the financial institution that submitted the Proposal (the "Purchaser") for, on behalf of and in the name of the City, Notes aggregating the principal amount of not to exceed THREE MILLION TWO HUNDRED FIFTEEN THOUSAND DOLLARS ($3,215,000). The purchase price to be paid to the City for the Notes shall not be less than 98.75% nor more than 110.00% of the principal amount of the Notes. Section 2. Terms of the Notes. The Notes shall be designated "General Obligation Promissory Notes, Series 2026A"; shall be issued in the aggregate principal amount of up to $3,215,000; shall be dated as of their date of issuance; shall be in the denomination of $5,000 or any integral multiple thereof; shall be numbered R-1 and upward; and mature or be subject to mandatory redemption on the dates and in the principal amounts set forth below, provided that (a) the principal amount of each maturity or mandatory redemption amount may be increased by up to $130,000 per maturity or mandatory redemption amount; (b) the principal amount of the 2027 maturity or mandatory redemption amount may be decreased by up to $75,000; (c) the principal amount of the 2028 maturity or mandatory redemption amount may be decreased by up to $15,000; (d) the principal amount per maturity or mandatory redemption amount in the years 2029 through 2032 may be decreased by up to $50,000; (e) the principal amount per maturity or mandatory redemption amount in the years 2033 through 2046 may be decreased by up to $95,000; and (f) the aggregate principal amount of the Notes shall not exceed $3,215,000. The schedule below assumes the Notes are issued in the aggregate principal amount of $3,215,000. Date Principal Amount 03-01-2027 $ 80,000 03-01-2028 20,000 03-01-2029 55,000 03-01-2030 65,000 03-01-2031 65,000 03-01-2032 80,000 03-01-2033 135,000 03-01-2034 100,000 03-01-2035 100,000 03-01-2036 110,000 03-01-2037 165,000 03-01-2038 165,000 03-01-2039 175,000 03-01-2040 175,000 03-01-2041 285,000 03-01-2042 285,000 03-01-2043 285,000 03-01-2044 285,000 03-01-2045 285,000 03-01-2046 300,000 Interest shall be payable semi-annually on March 1 and September 1 of each year commencing on March 1, 2027. The true interest cost on the Notes (computed taking the Page 114 of 134 Purchaser's compensation into account) shall not exceed 4.50%. Interest shall be computed upon the basis of a 360-day year of twelve 30-day months and will be rounded pursuant to the rules of the Municipal Securities Rulemaking Board. Section 3. Redemption Provisions. The Notes shall be callable as set forth in the Approving Certificate. If the Proposal specifies that certain of the Notes shall be subject to mandatory redemption, the terms of such mandatory redemption shall be set forth in an attachment to the Approving Certificate labeled as Schedule MRP. Upon the optional redemption of any of the Notes subject to mandatory redemption, the principal amount of such Notes so redeemed shall be credited against the mandatory redemption payments established in the Approving Certificate in such manner as the City shall direct. Section 4. Form of the Notes. The Notes shall be issued in registered form and shall be executed and delivered in substantially the form attached hereto as Exhibit B and incorporated herein by this reference. Section 5. Tax Provisions. (A) Direct Annual Irrepealable Tax Levy. For the purpose of paying the principal of and interest on the Notes as the same becomes due, the full faith, credit and resources of the City are hereby irrevocably pledged, and there is hereby levied upon all of the taxable property of the City a direct annual irrepealable tax in the years 2026 through 2045 for the payments due in the years 2027 through 2046 in the amounts as are sufficient to meet the principal and interest payments when due. (B) Tax Collection. So long as any part of the principal of or interest on the Notes remains unpaid, the City shall be and continue without power to repeal such levy or obstruct the collection of said tax until all such payments have been made or provided for. After the issuance of the Notes, said tax shall be, from year to year, carried onto the tax roll of the City and collected in addition to all other taxes and in the same manner and at the same time as other taxes of the City for said years are collected, except that the amount of tax carried onto the tax roll may be reduced in any year by the amount of any surplus money in the Debt Service Fund Account created below. (C) Additional Funds. If at any time there shall be on hand insufficient funds from the aforesaid tax levy to meet principal and/or interest payments on said Notes when due, the requisite amounts shall be paid from other funds of the City then available, which sums shall be replaced upon the collection of the taxes herein levied. Section 6. Segregated Debt Service Fund Account. (A) Creation and Deposits. There shall be and there hereby is established in the treasury of the City, if one has not already been created, a debt service fund, separate and distinct from every other fund, which shall be maintained in accordance with generally accepted accounting principles. Debt service or sinking funds established for obligations previously issued by the City may be considered as separate and distinct accounts within the debt service fund. Page 115 of 134 Within the debt service fund, there hereby is established a separate and distinct account designated as the "Debt Service Fund Account for General Obligation Promissory Notes, Series 2026A" (the "Debt Service Fund Account") and such account shall be maintained until the indebtedness evidenced by the Notes is fully paid or otherwise extinguished. There shall be deposited into the Debt Service Fund Account (i) all accrued interest received by the City at the time of delivery of and payment for the Notes; (ii) any premium which may be received by the City above the par value of the Notes and accrued interest thereon; (iii) all money raised by the taxes herein levied and any amounts appropriated for the specific purpose of meeting principal of and interest on the Notes when due; (iv) such other sums as may be necessary at any time to pay principal of and interest on the Notes when due; (v) surplus monies in the Borrowed Money Fund as specified below; and (vi) such further deposits as may be required by Section 67.11, Wisconsin Statutes. (B) Use and Investment. No money shall be withdrawn from the Debt Service Fund Account and appropriated for any purpose other than the payment of principal of and interest on the Notes until all such principal and interest has been paid in full and the Notes canceled; provided (i) the funds to provide for each payment of principal of and interest on the Notes prior to the scheduled receipt of taxes from the next succeeding tax collection may be invested in direct obligations of the United States of America maturing in time to make such payments when they are due or in other investments permitted by law; and (ii) any funds over and above the amount of such principal and interest payments on the Notes may be used to reduce the next succeeding tax levy, or may, at the option of the City, be invested by purchasing the Notes as permitted by and subject to Section 67.11(2)(a), Wisconsin Statutes, or in permitted municipal investments under the pertinent provisions of the Wisconsin Statutes ("Permitted Investments"), which investments shall continue to be a part of the Debt Service Fund Account. Any investment of the Debt Service Fund Account shall at all times conform with the provisions of the Internal Revenue Code of 1986, as amended (the "Code") and any applicable Treasury Regulations (the "Regulations"). (C) Remaining Monies. When all of the Notes have been paid in full and canceled, and all Permitted Investments disposed of, any money remaining in the Debt Service Fund Account shall be transferred and deposited in the general fund of the City, unless the Common Council directs otherwise. Section 7. Proceeds of the Notes; Segregated Borrowed Money Fund. The proceeds of the Notes (the "Note Proceeds") (other than any premium and accrued interest which must be paid at the time of the delivery of the Notes into the Debt Service Fund Account created above) shall be deposited into a special fund (the "Borrowed Money Fund") separate and distinct from all other funds of the City and disbursed solely for the purpose or purposes for which borrowed. Monies in the Borrowed Money Fund may be temporarily invested in Permitted Investments. Any monies, including any income from Permitted Investments, remaining in the Borrowed Money Fund after the purpose or purposes for which the Notes have been issued have been accomplished, and, at any time, any monies as are not needed and which obviously thereafter cannot be needed for such purpose(s) shall be deposited in the Debt Service Fund Account. Page 116 of 134 Section 8. No Arbitrage. All investments made pursuant to this Resolution shall be Permitted Investments, but no such investment shall be made in such a manner as would cause the Notes to be "arbitrage bonds" within the meaning of Section 148 of the Code or the Regulations and an officer of the City, charged with the responsibility for issuing the Notes, shall certify as to facts, estimates, circumstances and reasonable expectations in existence on the date of delivery of the Notes to the Purchaser which will permit the conclusion that the Notes are not "arbitrage bonds," within the meaning of the Code or Regulations. Section 9. Compliance with Federal Tax Laws. (a) The City represents and covenants that the projects financed by the Notes and the ownership, management and use of the projects will not cause the Notes to be "private activity bonds" within the meaning of Section 141 of the Code. The City further covenants that it shall comply with the provisions of the Code to the extent necessary to maintain the tax-exempt status of the interest on the Notes including, if applicable, the rebate requirements of Section 148(f) of the Code. The City further covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Notes) if taking, permitting or omitting to take such action would cause any of the Notes to be an arbitrage bond or a private activity bond within the meaning of the Code or would otherwise cause interest on the Notes to be included in the gross income of the recipients thereof for federal income tax purposes. The City Clerk or other officer of the City charged with the responsibility of issuing the Notes shall provide an appropriate certificate of the City certifying that the City can and covenanting that it will comply with the provisions of the Code and Regulations. (b) The City also covenants to use its best efforts to meet the requirements and restrictions of any different or additional federal legislation which may be made applicable to the Notes provided that in meeting such requirements the City will do so only to the extent consistent with the proceedings authorizing the Notes and the laws of the State of Wisconsin and to the extent that there is a reasonable period of time in which to comply. Section 10. Designation as Qualified Tax-Exempt Obligations. Unless changed in the Approving Certificate by the Authorized Officer, the Notes shall be designated as "qualified tax-exempt obligations" for purposes of Section 265 of the Code, relating to the ability of financial institutions to deduct from income for federal income tax purposes, interest expense that is allocable to carrying and acquiring tax-exempt obligations. Section 11. Execution of the Notes; Closing; Professional Services. The Notes shall be issued in printed form, executed on behalf of the City by the manual or facsimile signatures of the Mayor and City Clerk, authenticated, if required, by the Fiscal Agent (defined below), sealed with its official or corporate seal, if any, or a facsimile thereof, and delivered to the Purchaser upon payment to the City of the purchase price thereof, plus accrued interest to the date of delivery (the "Closing"). The facsimile signature of either of the officers executing the Notes may be imprinted on the Notes in lieu of the manual signature of the officer but, unless the City has contracted with a fiscal agent to authenticate the Notes, at least one of the signatures appearing on each Note shall be a manual signature. In the event that either of the officers whose signatures appear on the Notes shall cease to be such officers before the Closing, such signatures shall, nevertheless, be valid and sufficient for all purposes to the same extent as if they Page 117 of 134 had remained in office until the Closing. The aforesaid officers are hereby authorized and directed to do all acts and execute and deliver the Notes and all such documents, certificates and acknowledgements as may be necessary and convenient to effectuate the Closing. The City hereby authorizes the officers and agents of the City to enter into, on its behalf, agreements and contracts in conjunction with the Notes, including but not limited to agreements and contracts for legal, trust, fiscal agency, disclosure and continuing disclosure, and rebate calculation services. Any such contract heretofore entered into in conjunction with the issuance of the Notes is hereby ratified and approved in all respects. Section 12. Payment of the Notes; Fiscal Agent. The principal of and interest on the Notes shall be paid by the City Clerk or City Treasurer (the "Fiscal Agent") unless a fiscal agent is specified in the Approving Certificate. If a fiscal agent is specified in the Approving Certificate, the City hereby authorizes the Mayor and City Clerk or other appropriate officers of the City to enter into a Fiscal Agency Agreement between the City and a fiscal agent. Such contract may provide, among other things, for the performance by a fiscal agent of the functions listed in Wis. Stats. Sec. 67.10(2)(a) to (j), where applicable, with respect to the Notes. Section 13. Persons Treated as Owners; Transfer of Notes. The City shall cause books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent. The person in whose name any Note shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes and payment of either principal or interest on any Note shall be made only to the registered owner thereof. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid. Any Note may be transferred by the registered owner thereof by surrender of the Note at the office of the Fiscal Agent, duly endorsed for the transfer or accompanied by an assignment duly executed by the registered owner or his attorney duly authorized in writing. Upon such transfer, the Mayor and City Clerk shall execute and deliver in the name of the transferee or transferees a new Note or Notes of a like aggregate principal amount, series and maturity and the Fiscal Agent shall record the name of each transferee in the registration book. No registration shall be made to bearer. The Fiscal Agent shall cancel any Note surrendered for transfer. The City shall cooperate in any such transfer, and the Mayor and City Clerk are authorized to execute any new Note or Notes necessary to effect any such transfer. Section 14. Record Date. The 15th day of the calendar month next preceding each interest payment date shall be the record date for the Notes (the "Record Date"). Payment of interest on the Notes on any interest payment date shall be made to the registered owners of the Notes as they appear on the registration book of the City at the close of business on the Record Date. Section 15. Utilization of The Depository Trust Company Book-Entry-Only System. In order to make the Notes eligible for the services provided by The Depository Trust Company, New York, New York ("DTC"), the City agrees to the applicable provisions set forth in the Blanket Issuer Letter of Representations, which the City Clerk or other authorized representative of the City is authorized and directed to execute and deliver to DTC on behalf of the City to the Page 118 of 134 extent an effective Blanket Issuer Letter of Representations is not presently on file in the City Clerk's office. Section 16. Payment of Issuance Expenses. The City authorizes the Purchaser to forward the amount of the proceeds of the Notes allocable to the payment of issuance expenses to a financial institution selected by Ehlers at Closing for further distribution as directed by the City's financial advisor, Ehlers & Associates, Inc. Section 17. Condition on Issuance and Sale of the Notes. The issuance of the Notes and the sale of the Notes to the Purchaser are subject to approval by an Authorized Officer of the principal amount, definitive maturities, redemption provisions, interest rates and purchase price for the Notes, which approval shall be evidenced by execution by an Authorized Officer of the Approving Certificate. The Notes shall not be issued, sold or delivered until this condition is satisfied. Upon satisfaction of this condition, an Authorized Officer is authorized to execute a Proposal with the Purchaser providing for the sale of the Notes to the Purchaser. Section 18. Official Statement. The Common Council hereby directs an Authorized Officer to approve the Preliminary Official Statement with respect to the Notes and deem the Preliminary Official Statement as "final" as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the "Rule"). All actions taken by an Authorized Officer or other officers of the City in connection with the preparation of such Preliminary Official Statement and any addenda to it or final Official Statement are hereby ratified and approved. In connection with the Closing, the appropriate City official shall certify the Preliminary Official Statement and any addenda or final Official Statement. The City Clerk shall cause copies of the Preliminary Official Statement and any addenda or final Official Statement to be distributed to the Purchaser. Section 19. Undertaking to Provide Continuing Disclosure. The City hereby covenants and agrees, for the benefit of the owners of the Notes, to enter into a written undertaking (the "Undertaking") if required by the Rule to provide continuing disclosure of certain financial information and operating data and timely notices of the occurrence of certain events in accordance with the Rule. The Undertaking shall be enforceable by the owners of the Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific performance of the obligations thereunder and any failure by the City to comply with the provisions of the Undertaking shall not be an event of default with respect to the Notes). To the extent required under the Rule, the Mayor and City Clerk, or other officer of the City charged with the responsibility for issuing the Notes, shall provide a Continuing Disclosure Certificate for inclusion in the transcript of proceedings, setting forth the details and terms of the City's Undertaking. Section 20. Record Book. The City Clerk shall provide and keep the transcript of proceedings as a separate record book (the "Record Book") and shall record a full and correct Page 119 of 134 statement of every step or proceeding had or taken in the course of authorizing and issuing the Notes in the Record Book. Section 21. Bond Insurance. If the Purchaser determines to obtain municipal bond insurance with respect to the Notes, the officers of the City are authorized to take all actions necessary to obtain such municipal bond insurance. The Mayor and City Clerk are authorized to agree to such additional provisions as the bond insurer may reasonably request and which are acceptable to the Mayor and City Clerk including provisions regarding restrictions on investment of Note proceeds, the payment procedure under the municipal bond insurance policy, the rights of the bond insurer in the event of default and payment of the Notes by the bond insurer and notices to be given to the bond insurer. In addition, any reference required by the bond insurer to the municipal bond insurance policy shall be made in the form of Note provided herein. Section 22. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the Common Council or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law. Adopted, approved and recorded July 20, 2026. ________________________________________ Austin R. Hammond, Mayor ATTEST: ________________________________________ Evan Janet, Interim City Clerk (SEAL) Recommended by: ____________________________ Motion/Second: ____________________________ Pass/Fail: _______ Requires: Majority Vote Page 120 of 134 EXHIBIT A APPROVING CERTIFICATE The undersigned [Finance Director] [Mayor] of the City of Menasha, Calumet and Winnebago Counties, Wisconsin (the "City"), hereby certifies that: 1. Resolution. On July 20, 2026, the Common Council of the City adopted a resolution (the "Resolution") authorizing the issuance and establishing parameters for the sale of not to exceed $3,215,000 General Obligation Promissory Notes, Series 2026A of the City (the "Notes") after a public sale and delegating to me the authority to approve the Preliminary Official Statement, to approve the purchase proposal for the Notes, and to determine the details for the Notes within the parameters established by the Resolution. 2. Preliminary Official Statement. The Preliminary Official Statement with respect to the Notes is hereby approved and deemed "final" as of its date for purposes of SEC Rule 15c2- 12 promulgated by the Securities and Exchange Commission pursuant to the Securities and Exchange Act of 1934. 3. Proposal; Terms of the Notes. On the date hereof, the Notes were offered for public sale and the bids set forth on the Bid Tabulation attached hereto as Schedule I and incorporated herein by this reference were received. The institution listed first on the Bid Tabulation, _________________ (the "Purchaser") offered to purchase the Notes in accordance with the terms set forth in the Proposal attached hereto as Schedule II and incorporated herein by this reference (the "Proposal"). Ehlers & Associates, Inc. recommends the City accept the Proposal. The Proposal meets the parameters and conditions established by the Resolution and is hereby approved and accepted. The Notes shall be issued in the aggregate principal amount of $__________, which is not more than the $3,215,000 approved by the Resolution, and shall mature on March 1 of each of the years and in the amounts and shall bear interest at the rates per annum as set forth in the Pricing Summary attached hereto as Schedule III and incorporated herein by this reference. The amount of each annual principal or mandatory redemption payment due on the Notes was not increased by more than $130,000; or decreased by more than (a) $75,000 per maturity or mandatory redemption amount in the year 2027; (b) $15,000 per maturity or mandatory redemption amount in the year 2028; (c) $50,000 per maturity or mandatory redemption amount in the years 2029 through 2032; and (d) $95,000 per maturity or mandatory redemption amount in the years 2033 through 2046, as set forth below: Date Resolution Schedule Actual Amount 03-01-2027 $80,000 $___________ 03-01-2028 20,000 ___________ 03-01-2029 55,000 ___________ 03-01-2030 65,000 ___________ 03-01-2031 65,000 ___________ 03-01-2032 80,000 ___________ Page 121 of 134 -2- Date Resolution Schedule Actual Amount 03-01-2033 $135,000 $___________ 03-01-2034 100,000 ___________ 03-01-2035 100,000 ___________ 03-01-2036 110,000 ___________ 03-01-2037 165,000 ___________ 03-01-2038 165,000 ___________ 03-01-2039 175,000 ___________ 03-01-2040 175,000 ___________ 03-01-2041 285,000 ___________ 03-01-2042 285,000 ___________ 03-01-2043 285,000 ___________ 03-01-2044 285,000 ___________ 03-01-2045 285,000 ___________ 03-01-2046 300,000 ___________ The true interest cost on the Notes (computed taking the Purchaser's compensation into account) is _________%, which is not in excess of 4.50%, as required by the Resolution. 4. Purchase Price of the Notes. The Notes shall be sold to the Purchaser in accordance with the terms of the Proposal at a price of $_________, plus accrued interest, if any, to the date of delivery of the Notes, which is not less than 98.75% nor more than 110.00% of the principal amount of the Notes, as required by the Resolution. 5. Redemption Provisions of the Notes. The Notes maturing on March 1, ______ and thereafter are subject to redemption prior to maturity, at the option of the City, on March 1, ______ or on any date thereafter. Said Notes are redeemable as a whole or in part, and if in part, from maturities selected by the City and within each maturity by lot, at the principal amount thereof, plus accrued interest to the date of redemption. [The Proposal specifies that [some of] the Notes are subject to mandatory redemption. The terms of such mandatory redemption are set forth in an attachment hereto as Schedule MRP and incorporated herein by this reference.] 6. [Payment of the Notes; Fiscal Agent. Pursuant to the Resolution, Bond Trust Services Corporation is named fiscal agent for the Notes.] 7. Direct Annual Irrepealable Tax Levy. For the purpose of paying the principal of and interest on the Notes as the same respectively falls due, the full faith, credit and taxing powers of the City have been irrevocably pledged and there has been levied on all of the taxable property in the City, pursuant to the Resolution, a direct, annual irrepealable tax in an amount and at the times sufficient for said purpose. Such tax shall be for the years and in the amounts set forth on the debt service schedule attached hereto as Schedule IV. Page 122 of 134 -3- 8. Approval. This Certificate constitutes my approval of the Proposal, and the principal amount, definitive maturities, interest rates, purchase price and redemption provisions for the Notes and the direct annual irrepealable tax levy to repay the Notes, in satisfaction of the parameters set forth in the Resolution. IN WITNESS WHEREOF, I have executed this Certificate on ____________________, 2026 pursuant to the authority delegated to me in the Resolution. [ Jennifer Sassman Finance Director] [ Austin R. Hammond Mayor ] Page 123 of 134 SCHEDULE I TO APPROVING CERTIFICATE Bid Tabulation To be provided by Ehlers & Associates, Inc. and incorporated into the Certificate. (See Attached) Page 124 of 134 SCHEDULE II TO APPROVING CERTIFICATE Proposal To be provided by Ehlers & Associates, Inc. and incorporated into the Certificate. (See Attached) Page 125 of 134 SCHEDULE III TO APPROVING CERTIFICATE Pricing Summary To be provided by Ehlers & Associates, Inc. and incorporated into the Certificate. (See Attached) Page 126 of 134 SCHEDULE IV TO APPROVING CERTIFICATE Debt Service Schedule and Irrepealable Tax Levies To be provided by Ehlers & Associates, Inc. and incorporated into the Certificate. (See Attached) Page 127 of 134 QB\103566886.1 [SCHEDULE MRP Mandatory Redemption Provision The Notes due on March 1, ____, ____ and ____ (the "Term Bonds") are subject to mandatory redemption prior to maturity by lot (as selected by the Depository) at a redemption price equal to One Hundred Percent (100%) of the principal amount to be redeemed plus accrued interest to the date of redemption, from debt service fund deposits which are required to be made in amounts sufficient to redeem on March 1 of each year the respective amount of Term Bonds specified below: For the Term Bonds Maturing on March 1, 20 Redemption Date Amount ____ $______ ____ ______ ____ ______ (maturity) For the Term Bonds Maturing on March 1, 20 Redemption Date Amount ____ $______ ____ ______ ____ ______ (maturity) For the Term Bonds Maturing on March 1, 20 Redemption Date Amount ____ $______ ____ ______ ____ ______ (maturity) For the Term Bonds Maturing on March 1, 20 Redemption Date Amount ____ $______ ____ ______ ____ ______ (maturity)] Page 128 of 134 QB\103566886.1 EXHIBIT B (Form of Note) UNITED STATES OF AMERICA REGISTERED STATE OF WISCONSIN DOLLARS CALUMET AND WINNEBAGO COUNTIES NO. R-___ CITY OF MENASHA $_______ GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2026A MATURITY DATE: ORIGINAL DATE OF ISSUE: INTEREST RATE: CUSIP: March 1, _____ September 17, 2026 ____% ______ DEPOSITORY OR ITS NOMINEE NAME: CEDE & CO. PRINCIPAL AMOUNT: _______________________ THOUSAND DOLLARS ($__________) FOR VALUE RECEIVED, the City of Menasha, Calumet and Winnebago Counties, Wisconsin (the "City"), hereby acknowledges itself to owe and promises to pay to the Depository or its Nominee Name (the "Depository") identified above (or to registered assigns), on the maturity date identified above, the principal amount identified above, and to pay interest thereon at the rate of interest per annum identified above, all subject to the provisions set forth herein regarding redemption prior to maturity. Interest shall be payable semi-annually on March 1 and September 1 of each year commencing on March 1, 2027 until the aforesaid principal amount is paid in full. Both the principal of and interest on this Note are payable to the registered owner in lawful money of the United States. Interest payable on any interest payment date shall be paid by wire transfer to the Depository in whose name this Note is registered on the Bond Register maintained by [Bond Trust Services Corporation] [the City Clerk or City Treasurer] (the "Fiscal Agent") or any successor thereto at the close of business on the 15th day of the calendar month next preceding each interest payment date (the "Record Date"). This Note is payable as to principal upon presentation and surrender hereof at the office of the Fiscal Agent. For the prompt payment of this Note together with interest hereon as aforesaid and for the levy of taxes sufficient for that purpose, the full faith, credit and resources of the City are hereby irrevocably pledged. This Note is one of an issue of Notes aggregating the principal amount of $________, all of which are of like tenor, except as to denomination, interest rate, maturity date and redemption provision, issued by the City pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, for public purposes, including paying the cost of park, street, sidewalk and traffic signal improvements and facility improvements and equipment for Neenah-Menasha Fire Rescue, as Page 129 of 134 2 authorized by a resolution adopted on July 20, 2026 as supplemented by an Approving Certificate, dated ______________, 2026 (the "Approving Certificate") (collectively, the "Resolution"). Said Resolution is recorded in the official minutes of the Common Council for said date. The Notes maturing on March 1, ____________ and thereafter are subject to redemption prior to maturity, at the option of the City, on March 1, ________ or on any date thereafter. Said Notes are redeemable as a whole or in part, and if in part, from maturities selected by the City, and within each maturity by lot (as selected by the Depository), at the principal amount thereof, plus accrued interest to the date of redemption. [The Notes maturing in the years ________ are subject to mandatory redemption by lot as provided in the Approving Certificate, at the redemption price of par plus accrued interest to the date of redemption and without premium.] In the event the Notes are redeemed prior to maturity, as long as the Notes are in book-entry-only form, official notice of the redemption will be given by mailing a notice by registered or certified mail, overnight express delivery, facsimile transmission, electronic transmission or in any other manner required by the Depository, to the Depository not less than thirty (30) days nor more than sixty (60) days prior to the redemption date. If less than all of the Notes of a maturity are to be called for redemption, the Notes of such maturity to be redeemed will be selected by lot. Such notice will include but not be limited to the following: the designation, date and maturities of the Notes called for redemption, CUSIP numbers, and the date of redemption. Any notice provided as described herein shall be conclusively presumed to have been duly given, whether or not the registered owner receives the notice. The Notes shall cease to bear interest on the specified redemption date provided that federal or other immediately available funds sufficient for such redemption are on deposit at the office of the Depository at that time. Upon such deposit of funds for redemption the Notes shall no longer be deemed to be outstanding. It is hereby certified and recited that all conditions, things and acts required by law to exist or to be done prior to and in connection with the issuance of this Note have been done, have existed and have been performed in due form and time; that the aggregate indebtedness of the City, including this Note and others issued simultaneously herewith, does not exceed any limitation imposed by law or the Constitution of the State of Wisconsin; and that a direct annual irrepealable tax has been levied sufficient to pay this Note, together with the interest thereon, when and as payable. This Note has been designated by the Common Council as a "qualified tax-exempt obligation" pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. This Note is transferable only upon the books of the City kept for that purpose at the office of the Fiscal Agent, only in the event that the Depository does not continue to act as Page 130 of 134 3 depository for the Notes, and the City appoints another depository, upon surrender of the Note to the Fiscal Agent, by the registered owner in person or his duly authorized attorney, together with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal Agent duly executed by the registered owner or his duly authorized attorney. Thereupon a new fully registered Note in the same aggregate principal amount shall be issued to the new depository in exchange therefor and upon the payment of a charge sufficient to reimburse the City for any tax, fee or other governmental charge required to be paid with respect to such registration. The Fiscal Agent shall not be obliged to make any transfer of the Notes (i) after the Record Date, (ii) during the fifteen (15) calendar days preceding the date of any publication of notice of any proposed redemption of the Notes, or (iii) with respect to any particular Note, after such Note has been called for redemption. The Fiscal Agent and City may treat and consider the Depository in whose name this Note is registered as the absolute owner hereof for the purpose of receiving payment of, or on account of, the principal or redemption price hereof and interest due hereon and for all other purposes whatsoever. The Notes are issuable solely as negotiable, fully- registered Notes without coupons in the denomination of $5,000 or any integral multiple thereof. [This Note shall not be valid or obligatory for any purpose until the Certificate of Authentication hereon shall have been signed by the Fiscal Agent.] No delay or omission on the part of the owner hereof to exercise any right hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any default hereunder. Page 131 of 134 4 IN WITNESS WHEREOF, the City of Menasha, Calumet and Winnebago Counties, Wisconsin, by its governing body, has caused this Note to be executed for it and in its name by the manual or facsimile signatures of its duly qualified Mayor and City Clerk; and to be sealed with its official or corporate seal, if any, all as of the original date of issue specified above. CITY OF MENASHA CALUMET AND WINNEBAGO COUNTIES, WISCONSIN By: ______________________________ Mayor (SEAL) By: ______________________________ City Clerk Page 132 of 134 5 [Date of Authentication: _______________, ______ CERTIFICATE OF AUTHENTICATION This Note is one of the Notes of the issue authorized by the within-mentioned Resolution of the City of Menasha, Calumet and Winnebago Counties, Wisconsin. BOND TRUST SERVICES CORPORATION By____________________________ Authorized Signatory] Page 133 of 134 6 ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto ____________________________________________________________________________ (Name and Address of Assignee) ____________________________________________________________________________ (Social Security or other Identifying Number of Assignee) the within Note and all rights thereunder and hereby irrevocably constitutes and appoints ______________________________________, Legal Representative, to transfer said Note on the books kept for registration thereof, with full power of substitution in the premises. Dated: _____________________ Signature Guaranteed: _____________________________ ________________________________ (e.g. Bank, Trust Company (Depository or Nominee Name) or Securities Firm) NOTICE: This signature must correspond with the name of the Depository or Nominee Name as it appears upon the face of the within Note in every particular, without alteration or enlargement or any change whatever. ____________________________ (Authorized Officer) Page 134 of 134