Board of Public Works Meeting — Agenda Packet

A Quorum of the Common Council, Administration Committee, Personnel Committee, Plan Commission, Redevelopment Authority, and other City bodies may attend this meeting, though no official action of these bodies will be taken. BOARD OF PUBLIC WORKS MEETING AGENDA Monday, July 6, 2026 at 6:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI or immediately following the Administration Committee meeting A. Call to Order B. Roll Call C. Public Comments on Any Matter Listed on the Agenda (5 minute time limit for each person) D. Minutes to Approve 1. Special Board of Public Works, 6/1/26 2. Board of Public Works, 6/1/26 E. Discussion / Action Items 1. Change Order — Northeast Asphalt Inc.; Contract 2025-03; Jefferson Park Boat Launch; Deduct $48,825.77 (Change Order No. 2 & Final) 2. Payment — Northeast Asphalt Inc.; Contract 2025-03; Jefferson Park Boat Launch; $105,527.21 (Payment No. 8 & Final) 3. Payment — Donald Hietpas & Sons, Inc.; Contract M0002-09-00105; 2026 Utility Construction; $222,504.60 (Payment No. 2) 4. Public Works Department General Activity 5. Street Use Permit — Labor Day Parade; Monday, September 7, 2026; 9 AM - 11 AM; Fox Valley Labor Council F. Adjournment "Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations." Page 1 of 15 BOARD OF PUBLIC WORKS MINUTES Monday, June 1, 2026 at 5:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Chair Marshall at 5:47pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, School Also Present: FD Sassman, DPW Merten, PHD Hutter, DPC Hanchek, LD Kopetsky, DDMO Brown, CA Struve, Mayor Hammond, DC Janet C. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA D. MINUTES TO APPROVE E. DISCUSSION / ACTION ITEMS 1. Fourth Amendment to Ground Site Lease Agreement between City of Menasha and AT&T Mobility Corporation Motion by District 8 Alderperson School, seconded by District 7 Alderperson Grade to approve. Motion carried 8-0 on roll call. Discussion considered lease termination, the rent guarantee period, and length of the lease. Staff advised that this is a lease renewal for the cell tower on the Public Works Facility property. Staff additionally advised that there is a change of lease length and an annual increase in rent each year. Staff additionally advised that the lease began in 2001. F. ADJOURNMENT Motion by District 8 Alderperson School seconded by District 7 Alderperson Grade to adjourn the Special Board of Public Works meeting at 5:54pm. Motion carried on voice vote. Minutes submitted by Deputy City Clerk Evan Janet. Page 2 of 15 BOARD OF PUBLIC WORKS MINUTES Monday, June 1, 2026 at 6:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Chair Marshall at 7:44pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, School Also Present: FD Sassman, DPW Merten, DPC Hanchek, DDMO Brown, CA Struve, Mayor Hammond, DC Janet C. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA D. MINUTES TO APPROVE 1. Board of Public Works, 5/18/26 Motion by District 8 Alderperson School seconded by District 7 Alderperson Grade to approve. Motion carried on voice vote. E. DISCUSSION / ACTION ITEMS 1. Payment — McMahon Engineers Architects; Contract No. M0002-09-00105; 2026 Utility Reconstruction; $167,092.08 (Payment No. 1) Motion by District 8 Alderperson School, seconded by District 7 Alderperson Grade to approve. Motion carried 8-0 on roll call. 2. Recommend to Award — Contract Unit No. 2026-04; Midway Place Rehabilitation; Northeast Asphalt, Inc., $117,852.65. Motion by District 8 Alderperson School, seconded by District 3 Alderperson Hale to approve. Motion carried 8-0 on roll call. 3. Nicolet Boulevard Intersection Control Evaluation Intermunicipal Agreement Motion by District 8 Alderperson School, seconded by District 5 Alderperson Lewis to approve. Motion carried 8-0 on roll call. Discussion considered the timeline of the project. Staff advised that this study follows the DOT process for this project as State Page 3 of 15 Highway 114 passes through this intersection. The City of Menasha would be responsible for leading this Intersection Control Evaluation (ICE) study, rather than the City of Neenah. Staff shared that the City of Neenah would be paying administrative fees to the City of Menasha. Staff also shared the timeline for the project. 4. Nicolet Boulevard Intersection Control Evaluation Professional Services Agreement Motion by District 8 Alderperson School, seconded by District 7 Alderperson Grade to approve. Motion carried 8-0 on roll call. 5. Public Works Department General Activity No action was taken on this item. Staff advised on current Public Works Department projects. Staff shared updates on the lane marking fixes on Racine Street by the contractor and the County Highway P/Valley Road sewer work and reconstruction timeline. Staff additionally noted the receipt of signals/beacons and significant progress on Geographic Information System (GIS) work. Other ongoing projects include trestle trail upgrades/reconstruction, police garage epoxy completion, Hart Park concrete installation, Pleasant Park concrete and playground installation, Eighth Street curb and gutter, traffic signal implementation, and Police Department camera installation. F. ADJOURNMENT Motion by District 8 Alderperson School seconded by District 5 Alderperson Lewis to adjourn the Board of Public Works meeting at 8:03pm. Motion carried on voice vote. Minutes submitted by Deputy City Clerk Evan Janet. Page 4 of 15 Date: 7/1/2026 Change Order No. 2 (Two) & Final Northeast Asphalt, Inc. 2025-03 You are directed to make the changes noted below in the subject contract unit number. I. Remove & replace fence within water by boat slips. $1,180.00 II. Excavate and grade additional sidewalk along water. $2,835.00 III. Black 8' doble swing gate by boat slips. $1,725.00 IV.Contract quantity changes. (See Itemized Payment 8) ($54,565.77) ($48,825.77) The changes result in the following adjustments: CONTRACT-TOTAL TIME Prior to this Change Order Days Adjustments per this Change Order Days Current Contract Status Days Directed/Authorized Accepted City of Menasha Department of Public Works By: By: Date: Date: (48,825.77)$ 1,286,195.20$ Change Order Contractor: Contract No.: Project: Jefferson Park Boat Launch 1,335,020.97$ Page 5 of 15 Date: 19,370.97$ (48,825.77)$ Less Retainage: 0.0% of Original Contract Payment 1 Payment 2 Payment 3 Payment 4 Payment 5 Payment 6 Payment 7 Date: BY: Public Works Authorization: Common Council Approval Date: Recommended for Payment Finance Department Account Number Amount 129,383.71$ Current Payment 105,527.21$ I certify that all bills for labor, equipment, materials and services are paid for which previous certificates for payment were issued. (Lien Waivers from all subcontractors and suppliers shall accompany each Request for Payment.) 276,060.50$ 147,406.75$ 145,307.15$ 374,868.28$ 67,228.46$ 40,413.14$ Change Order 3: Total Earned to Date (Summary Attached): 1,286,195.20$ Change Order 4: -$ Amount Due: 1,286,195.20$ Original Contract Amount: 1,315,650.00$ Change Order 1: Total Change Orders: (29,454.80)$ Change Order 2: Total Contract Amount (Including Change Orders): 1,286,195.20$ Address: W6380 Design Drive, Greenville, WI 54942 Contract Unit No.:2025-03 Project Description:Jefferson Park Boat Launch Certificate of Payment 7/1/2026 Payment Request:8 (Eight) & Final Contractor: Northeast Asphalt, Inc. Page 6 of 15 Item Quantity Description Base Bid Unit Price Item Total YTD Total Quantity Change Total Change 1 1 Common Excavation and Grading $ 100,000.00 $ 100,000.00 1.00 $ 100,000.0 0.00 $ - 2 1,600 Geotextile Fabric $ 3.00 $ 4,800.00 0.00 $ - -1600.00 $ (4,800.00) 3 1,400 Excavation Below Subgrade (EBS) $ 8.50 $ 11,900.00 1195.00 $ 10,157.5 -205.00 $ (1,742.50) 4 4,000 Recycled Dense Graded Base (From City Stockpile) $ 11.00 $ 44,000.00 4000.00 $ 44,000.0 0.00 $ - 5 1,400 EBS Backfill - Recycled Dense Graded Base (From City Stockpile) $ 11.00 $ 15,400.00 1195.00 $ 13,145.0 -205.00 $ (2,255.00) 6 240 Crushed Clear Stone $ 39.00 $ 9,360.00 221.76 $ 8,648.6 -18.24 $ (711.36) 7 1,100 Curb and Gutter, 24-IN $ 23.40 $ 25,740.00 1062.00 $ 24,850.8 -38.00 $ (889.20) 8 1,150 Ribbon Curb, 24-IN $ 35.50 $ 40,825.00 1158.00 $ 41,109.0 8.00 $ 284.00 9 500 Concrete Driveway Apron, 7-IN $ 10.75 $ 5,375.00 514.00 $ 5,525.5 14.00 $ 150.50 10 7,025 Concrete Sidewalk, 5-IN $ 7.60 $ 53,390.00 7937.00 $ 60,321.2 912.00 $ 6,931.20 11 6 Truncated Dome Detectable Warning Panel, 2-FT by 5-FT $ 375.00 $ 2,250.00 5.00 $ 1,875.0 -1.00 $ (375.00) 12 3 Concrete Drainage Flume $ 1,200.00 $ 3,600.00 2.00 $ 2,400.0 -1.00 $ (1,200.00) 13 1 Concrete Trench Drain with Grate $ 2,900.00 $ 2,900.00 1.00 $ 2,900.0 0.00 $ - 14 2,400 Asphalt Pavement - Road and Parking $ 91.10 $ 218,640.00 2332.67 $ 212,506.2 -67.33 $ (6,133.76) 15 1 Traffic Control $ 600.00 $ 600.00 0.00 $ - -1.00 $ (600.00) 16 1 Pavement Markings $ 18,425.00 $ 18,425.00 1.00 $ 18,425.0 0.00 $ - 17 1 Demolition and Removals $ 182,000.00 $ 182,000.00 1.00 $ 182,000.0 0.00 $ - 18 2 4-FT Precast Manhole $ 8,505.00 $ 17,010.00 1.00 $ 8,505.0 -1.00 $ (8,505.00) 19 2 2-FT by 3-FT Inlet $ 3,600.00 $ 7,200.00 3.00 $ 10,800.0 1.00 $ 3,600.00 20 300 12-IN RCP Storm Sewer $ 66.00 $ 19,800.00 185.00 $ 12,210.0 -115.00 $ (7,590.00) 21 3 12-IN RCP Apron End Wall $ 1,400.00 $ 4,200.00 4.00 $ 5,600.0 1.00 $ 1,400.00 22 1 12-IN Outfall Through Sheet Pile Wall $ 100.00 $ 100.00 0.00 $ - -1.00 $ (100.00) 23 4 Bio-Infiltration Basin Including native seeding and plantings, engineered soil, and underdrain $ 27,000.00 $ 108,000.00 3.50 $ 94,500.0 -0.50 $ (13,500.00) 24 3 Outlet Control Structure $ 5,000.00 $ 15,000.00 3.00 $ 15,000.0 0.00 $ - 25 3 Adjust Existing Manhole or Valve Vault Casting $ 850.00 $ 2,550.00 2.00 $ 1,700.0 -1.00 $ (850.00) 26 1 Adjust Existing Water Valve Box $ 650.00 $ 650.00 0.00 $ - -1.00 $ (650.00) 27 1 2-IN Water Serice Including Connections and Fittings, Corporation Stop, Curb Stop and Box $ 16,600.00 $ 16,600.00 1.00 $ 16,600.0 0.00 $ - 28 2,700 9-IN Reinforced Concrete Pavement (Cast-in-Place) $ 17.00 $ 45,900.00 5219.00 $ 88,723.0 2519.00 $ 42,823.00 29 2,900 9-IN Concrete Pavement (Precast Panels) $ 17.00 $ 49,300.00 0.00 $ - -2900.00 $ (49,300.00) 30 4 Concrete Launch Dock Abutment $ 5,000.00 $ 20,000.00 4.00 $ 20,000.0 0.00 $ - 31 4 Boarding Dock Including Anchorage $ 35,000.00 $ 140,000.00 4.00 $ 140,000.0 0.00 $ - 32 3 Dual Luminaire Lightpole with Base $ 5,200.00 $ 15,600.00 3.00 $ 15,600.0 0.00 $ - 33 5 Single Luminaire Lightpole with Base $ 5,200.00 $ 26,000.00 5.00 $ 26,000.0 0.00 $ - 34 4 Receptable Base $ 315.00 $ 1,260.00 1.00 $ 315.0 -3.00 $ (945.00) 35 1 Conduit, Wire, Connectors, etc. $ 15,260.00 $ 15,260.00 1.00 $ 15,260.0 0.00 $ - 36 1 Install City-Supplied Electrical and Lighting Cabinet $ 1,815.00 $ 1,815.00 1.00 $ 1,815.0 0.00 $ - 37 200 Riprap $ 63.00 $ 12,600.00 221.50 $ 13,954.5 21.50 $ 1,354.50 38 100 Vegetated Boulder Revetment $ 160.00 $ 16,000.00 0.00 $ - -100.00 $ (16,000.00) 39 6,500 Seed Restoration with Erosion Mat Class 1 Urban, Type A $ 3.85 $ 25,025.00 6767.00 $ 26,053.0 267.00 $ 1,027.95 40 1 Install 200 LF of 5-FT Chain-Link Fence and Salvaged Gates $ 13,100.00 $ 13,100.00 1.00 $ 13,100.0 0.00 $ - 41 1 Install and Maintain Tracking Pad $ 1,200.00 $ 1,200.00 1.00 $ 1,200.0 0.00 $ - 42 300 Install and Maintain Turbidity Barrier $ 1.00 $ 300.00 115.00 $ 115.0 -185.00 $ (185.00) 43 500 Install and Maintain Silt Log $ 3.95 $ 1,975.00 1562.00 $ 6,169.9 1062.00 $ 4,194.90 $ 1,315,650.00 $ 1,261,084.23 $ (54,565.77) CO1.1 697.433" Clear stone for under boat ramp do to unstable soil 18.79$ 13,104.71$ 697.43 13,104.71$ CO1.2 333.143/4" Clear stone for under boat ramp do to unstable soil $ 12.47 4,154.26$ 333.14 4,154.26$ CO1.3 704 Geotextile HR Fabric $ 3.00 2,112.00$ 704.00 2,112.00$ $ 19,370.97 $ 19,370.97 $ 1,335,020.97 $ 1,280,455.20 1 Remove and replace fence within water. $ 1,180.00 $ 1,180.00 1.00 $ 1,180.00 1 Excavate and grade additional sidewalk $ 2,835.00 $ 2,835.00 1.00 $ 2,835.00 1 Double swing 8' gate $ 1,725.00 $ 1,725.00 1.00 $ 1,725.00 1 Original Contract Changes $ (54,565.77) $ (48,825.77) $ 1,286,195.20 $ 1,286,195.20 Total Change Order 1 Total Base Bid and Change Order 1 Change Order 2 Total Change Order 2 Total Base bid, Change Order 1 and Change Order 2 Payment 8 (Eight) & Final Total Base Bid (Items 1 - 43) Change Order 1 Itemized Bid Tabulation City of Menasha Contract Unit No. 2025-03 Jefferson Park Boat Launch Page 7 of 15 Page 8 of 15 Page 9 of 15 Page 10 of 15 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3610 | Fax (920) 967-5272 | menashawi.gov City of Menasha | Department of Public Works MEMORANDUM DATE July 1, 2026 TO Board of Public Works FROM James Merten, Director of Public Works RE Public Works General Activity 1. WisDOT Project 4992-00-59 – Racine Street Reconstruction (2025): The pavement marking warranty work has been completed. 2. WisDOT Project 4646-02-71 – CTH P (Valley Road) Reconstruction: The contractor is nearing completion of the west half of the project, with sidewalk installation and terrace restoration remaining. Once this work is finished, the project will transition to reconstructing the roadway on the east half of the project. 3. WisDOT Project 1500-49-60 – USH 10/STH 114 Resurfacing: Concrete panel patching is underway. One lane in each direction will remain open on USH 10 for the duration of the project with short‑term intersection closures starting June 15. 4. Contract M00002-09-00105 – Utility Reconstruction (Eighth Street/Third Street/Clovis Park/Pleasants Park): Work on Eighth Street and Pleasants Park is complete. The contractor is finishing sewer main work on Third Street and will be moving onto water main replacement. Upon completion of this work, the contractor intends to complete sewer and water laterals. Work at Clovis Park has been paused until the outcome of the tennis court replacement project is determined. 5. Contract 2026-01 – Street Construction (Eighth Street/Third Street): The first layer of asphalt pavement has been placed on Eighth Street. Due to the recent weather conditions, installation of the final layer was delayed. The contractor has indicated rescheduling that work for the week of July 6th. 6. Contract 2026-02 – Pavement Markings (Racine Street/Third Street): A schedule has not been set. 7. Contract 2026-04 – Midway Place Resurfacing: City crews will be starting the curb and gutter the week of July 6th. Paving work is anticipated to start early August. 8. Contract 2026-05 – Crack Seal Contract: A schedule has not been set. 9. Contract 2026-06 – Chip Sealing: A schedule has not been set. Page 11 of 15 2 of 2 10. Racine/First Traffic Signals: Installation work is under way. Remaining work includes excavating and repairing conduit damaged from a water main break, installing concrete bases, re-wiring cables, and setting the new cabinet. 11. Racine/Broad Pedestrian Beacons: A schedule has not been set. 12. Nicolet Boulevard Intersection Control Evaluations: The intermunicipal agreement with Neenah and professional services agreement with MSA have been signed and executed. A schedule has not been set. 13. R-11-26 Council Directive: Staff received quotes for a sewer monitoring device and for televising the sewers and plan to proceed with the lowest responsible bids for the equipment and services. Following a comprehensive review of the Lakecrest Drive sanitary sewers, it has been determined that the originally proposed lining work is not feasible and that the sewers will require full reconstruction. As this work cannot be completed within the funding allocated in the resolution, staff will be recommending to include the reconstruction work in the 2027 Capital Improvement Plan. Page 12 of 15 Page 13 of 15 Page 14 of 15 Page 15 of 15