Personnel Committee Meeting — Agenda Packet

A Quorum of the Common Council, Administration Committee, Board of Public Works, Plan Commission, Redevelopment Authority, and other City bodies may attend this meeting, though no official action of these bodies will be taken. PERSONNEL COMMITTEE MEETING AGENDA Monday, June 15, 2026 at 6:30 PM First Floor Conference Rooms 100 Main Street, Menasha, WI or immediately following the Common Council meeting A. Call to Order B. Roll Call C. Minutes to Approve 1. Personnel Committee, 5/18/26 D. Discussion / Action Items 1. Amendment to the 2026 Memorandum of Agreement (MOA) between the City of Menasha and the Menasha Professional Police Association WPPA/LEER Local 603 2. Memorandum of Agreement (MOA) between the City of Menasha and the Menasha Professional Police Association WPPA/LEER Local 603, Effective January 1, 2027 - December 31, 2027 E. Adjournment "Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations." Page 1 of 13 PERSONNEL COMMITTEE MINUTES Monday, May 18, 2026 at 7:00 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Chair Perkins at 8:20pm. B. ROLL CALL Present: Alds. Rand, Hale, Perkins, Lewis, Marshall, Grade, School, Mayor Hammond Absent: Ald. Eisenach Also Present: DPW Merten, CDD Dane, PRD Sackett, PHD Hutter, DPC Hanchek, CA Struve, DC Janet C. MINUTES TO APPROVE 1. Personnel Committee, 4/21/26 Motion by District 5 Alderperson Lewis seconded by District 3 Alderperson Hale to approve. Motion carried on voice vote. D. DISCUSSION / ACTION ITEMS 1. Recommended Change to Employee Safety Manual - Policy for Respiratory Protection - Sewer Crew Motion by District 5 Alderperson Lewis, seconded by District 3 Alderperson Hale to approve. Motion carried 8-0 on roll call. Discussion considered the format of the map used by staff to determine areas of concern. Staff advised that this change comes from a potential occupational hazard affecting sewer crews. This would be an additional protection to mitigate the hazard. Staff additionally advised that the Engineering Department created a GIS map for sewer crews to use. E. ADJOURNMENT Motion by District 5 Alderperson Lewis seconded by District 6 Alderperson Marshall to adjourn the Personnel Committee meeting at 8:25pm. Motion carried on voice vote. Minutes submitted by Deputy City Clerk Evan Janet. Page 2 of 13 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3608 | Fax (920) 967-5273 | www.menashawi.gov City of Menasha | Office of the City Attorney MEMORANDUM DATE June 8, 2026 TO Personnel Committee FROM Margaret Struve, City Attorney Angie Hanchek, Interim Police Chief RE Amendment to 2026 Memorandum of Agreement (MOA) – Menasha Professional Police Association WPPA/LEER Local 603 and Proposed 2027 MOA Enclosed for your consideration you will find the following: (1) Proposed Amendment to the January 1, 202 6 – December 31, 202 6 Memorandum of Agreement (MOA) – Menasha Professional Police Association WPPA/LEER Local 603; (2) Letter Re: Possible Return of Physical Fitness Incentive Program; and (3) Proposed Memorandum of Agreement (MOA) – Menasha Professional Police Association WPPA/LEER Local 603, Effective January 1, 2027 – December 31, 2027. On November 4 , 2024, Common Council unanimously approved the 2025-2027 Menasha Professional Police Association WPA/LEER Local 603 Collective Bargaining Agreement (CBA) and Memorandum of Agreement (MOA). The MOA effectively implemented a new Patrol Schedule that was proposed by the Menasha Professional Police Association WPPA/LEER Local 603 (Police Union) , a goal of which was to reduce police overtime costs. Given the unknown nature of the new schedule and overtime impacts, the Parties agreed to use a MOA to test the new schedule. The Parties also agreed to remove the benefit of the Physical Fitness Incentive Program (Program) and Vest Incentive under Article IV, Section E . 4. of the CBA through the MOA . However, the Parties agreed “to track and analyze overtime and to review the impact of the removal of the Physical Fitness incentive no later than June 1, 2025.” (2025 MOA, p. 1). The Parties met in conformance with the MOA on May 29, 2025 , and again on October 29, 2025. During such review in 2025, the Parties noted an overall downward trend in overtime costs. As a resul t, Staff previously recommended approval to amend the 2025 MOA to allow for reinstatement of the 2025 Program incentive payment , and to execute an MOA for 2026 that follows the same procedure. Common Council consequently approved both recommendations and an MOA was executed for 2026. On May 20, 2026, Staff met with Police Union representatives to analyze overtime and review the physical fitness incentive impact pursuant to the 2026 MOA . The Parties are confident Page 3 of 13 2 of 2 that numbers will continue a downward trend in overtime costs for patrol officers. Therefore, similar to last year, Staff recommend amending the current (2026) MOA to allow for “reinstatement” of the Physical Fitness Incentive Program and Vest Incentive . However, different from last year, s taff further recommend executing a successor MOA for the 2027 year without removing the Physical Fitness Incentive Program and Vest Incentive due to the overall downward trend in overtime costs and positive staffing numbers. Staff Recommendations: (1) Approve the Amendment to the 202 6 Memorandum of Agreement (MOA) between the City of Menasha and the Menasha Professional Police Association WPPA/LEER Local 603. (2) Approve the Memorandum of Agreement (MOA) between the City of Menasha and the Menasha Professional Police Association WPPA/LEER Local 603, Effective January 1, 2027 – December 31, 2027. Page 4 of 13 City of Menasha ● Police Department To: All Police Officers, SROs, Community Liaison Officer and Investigators From: Deputy Chief Angie Hanchek Date: June 2, 2026 RE: Possible Return of Physical Fitness Incentive Program As part of the Memorandum of Agreement (MOA) to the 2025-2027 Collective Bargaining Agreement (CBA), the City and the Union agreed to remove the benefit of the Physical Fitness Incentive Program (Program) under Article IV, Section E(4.). Also under the MOA, the Parties agreed “to track and analyze overtime and to review the impact of the removal of the Physical Fitness incentive provision no later than June 1, 2026.” (MOA, p. 1). As a result of the Parties’ May 20, 2026, required review and discussion, the Parties agree that it is possible that the City may approve the return of the Program. In order for this to happen, the internal City team has agreed to seek approval from the Personnel Committee and Common Council to amend the MOA to reflect the return of the Program in 2026. Should the Program return as indicated above, those eligible will include those employed on or before April 30, 2026, pursuant to the CBA: Officers who desire to participate in this program must indicate their willingness to participate to the Chief of Police or designee in writing no later than April 30 of each year. Given the time constraints, those who would be eligible should the Program return must sign and return this form to me by June 30, 2026. Since a person must indicate their willingness to participate in the Program, should a person not fill out this form this will indicate that the person is not participating in the Program for 2026. Please indicate your choice below, sign and return this form to me by June 30, 2026. __ If the Program returns as indicated above, I will be participating in the physical fitness incentive for 2026. __ If the Program returns as indicated above, I will not be participating in the physical fitness incentive for 2026. Signature Date Name Printed 430 First Street ● Menasha, Wisconsin 54952-3143 ● Phone (920) 967-3500 ● Fax (920) 967-5145 www.menashapolice.org Page 5 of 13 Page 1 of 1 AMENDMENT TO THE MEMORANDUM OF AGREEMENT BY AND BETWEEN THE CITY OF MENASHA AND THE MENASHA POLICE PROFESSIONAL ASSOCIATION WPPA/LEER LOCAL 603 This Amendment to the Memorandum of Agreement ( “MOA”) (“Amendment”), executed in Menasha, Wisconsin on this ____ day of July, 2026, is made effective by and between the City of Menasha (the “City”) and the Menasha Police Professional Association WPPA/LEER Local 603 ( the “Police Union”) (collectively, the “Parties”). The Parties agree that the purpose of this Amendment is for the City to allow payment for those patrol officers who met the requirements for the physical fitness incentive Program during 2026 as if the Program had not been stricken pursuant to the MOA. The MOA by and between the Parties dated December 1, 2025, and effective January 1, 2026 – December 31, 2026, is amended as follows: 1. As it relates to Article IV – Wages and Wage Benefit, Section E . 4., the Parties agree that the City may allow an incentive payment to those who have completed testing for the Physical Fitness Incentive Program, had the provision not been stricken pursuant to the MOA. Those who have met the testing requirements will receive a lump sum payment of one thousand four hundred dollars ($1,400.00), paid on a paycheck in December. This sum shall not be added to base wages, nor shall it be included when calculating the hourly rate for purposes of overtime, or the payout of any benefits at termination of employment. The Parties further agree that the City may allow officers having achieved full employment status prior to 1/1/2019, in lieu of the physical fitness incentive, opting instead to certify by November 1st of the year that they have worn their approved body armor over the past year, receiving a $500.00 payment on the first paycheck of November. 2. All other terms and conditions set forth in the MOA dated not in conflict with this Amendment shall remain the same. ACCORDINGLY, the Parties hereto have executed this Memorandum of Agreement on the ____ day of _____________________, 2026, by: CITY OF MENASHA MENASHA PROFESSIONAL POLICE ASSOCIATION __________________________________ ________________________________________ Mayor Bargaining Chairman __________________________________ ________________________________________ City Clerk Secretary __________________________________ ________________________________________ City Attorney President ________________________________________ Luke A Wagner, Business Agent Page 6 of 13 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3608 | Fax (920) 967-5273 | www.menashawi.gov City of Menasha | Office of the City Attorney MEMORANDUM DATE June 8, 2026 TO Personnel Committee FROM Margaret Struve, City Attorney Angie Hanchek, Interim Police Chief RE Amendment to 2026 Memorandum of Agreement (MOA) – Menasha Professional Police Association WPPA/LEER Local 603 and Proposed 2027 MOA Enclosed for your consideration you will find the following: (1) Proposed Amendment to the January 1, 202 6 – December 31, 202 6 Memorandum of Agreement (MOA) – Menasha Professional Police Association WPPA/LEER Local 603; (2) Letter Re: Possible Return of Physical Fitness Incentive Program; and (3) Proposed Memorandum of Agreement (MOA) – Menasha Professional Police Association WPPA/LEER Local 603, Effective January 1, 2027 – December 31, 2027. On November 4 , 2024, Common Council unanimously approved the 2025-2027 Menasha Professional Police Association WPA/LEER Local 603 Collective Bargaining Agreement (CBA) and Memorandum of Agreement (MOA). The MOA effectively implemented a new Patrol Schedule that was proposed by the Menasha Professional Police Association WPPA/LEER Local 603 (Police Union) , a goal of which was to reduce police overtime costs. Given the unknown nature of the new schedule and overtime impacts, the Parties agreed to use a MOA to test the new schedule. The Parties also agreed to remove the benefit of the Physical Fitness Incentive Program (Program) and Vest Incentive under Article IV, Section E . 4. of the CBA through the MOA . However, the Parties agreed “to track and analyze overtime and to review the impact of the removal of the Physical Fitness incentive no later than June 1, 2025.” (2025 MOA, p. 1). The Parties met in conformance with the MOA on May 29, 2025 , and again on October 29, 2025. During such review in 2025, the Parties noted an overall downward trend in overtime costs. As a resul t, Staff previously recommended approval to amend the 2025 MOA to allow for reinstatement of the 2025 Program incentive payment , and to execute an MOA for 2026 that follows the same procedure. Common Council consequently approved both recommendations and an MOA was executed for 2026. On May 20, 2026, Staff met with Police Union representatives to analyze overtime and review the physical fitness incentive impact pursuant to the 2026 MOA . The Parties are confident Page 7 of 13 2 of 2 that numbers will continue a downward trend in overtime costs for patrol officers. Therefore, similar to last year, Staff recommend amending the current (2026) MOA to allow for “reinstatement” of the Physical Fitness Incentive Program and Vest Incentive . However, different from last year, s taff further recommend executing a successor MOA for the 2027 year without removing the Physical Fitness Incentive Program and Vest Incentive due to the overall downward trend in overtime costs and positive staffing numbers. Staff Recommendations: (1) Approve the Amendment to the 202 6 Memorandum of Agreement (MOA) between the City of Menasha and the Menasha Professional Police Association WPPA/LEER Local 603. (2) Approve the Memorandum of Agreement (MOA) between the City of Menasha and the Menasha Professional Police Association WPPA/LEER Local 603, Effective January 1, 2027 – December 31, 2027. Page 8 of 13 MEMORANDUM OF AGREEMENT B. This Memorandum of Agreement (hereinafter, "MOA"} outlines an agreement reached between the City of Menasha and the Menasha Professional Police Association. This MOA concerns changes to certain articles and/or sections of the January 1, 2025 - December 31, 2027, Collective Bargaining Agreement between City of Menasha and the Menasha Professional Police Association (hereinafter, "Agreement"} pertaining to a schedule and shall be used in place of current contract language as described below. Except as specifically described below, all other issues shall be covered by the existing language in the Agreement. This MOA shall be in effect from January 1, 2027, through December 31, 2027. ARTICLE IV -WAGES AND WAGE BENEFIT A 1.Pay rates will be an hourly rate based upon 2007.5 hours worked per year. 4. 77.15 hours will be paid each 26 pay periods per year. 5. In a year with 27 pay periods, 74.5 hours will be paid for each pay period. Assignments 1. The Chief of Police may assign officers to serve as Officers in Charge (Ole). OIC's, who will perform certain duties of a Supervisory Lieutenant. These assignments are not permanent. The selection and duration of such assignments are made at the discretion of the Chief of Police. When so assigned as OIC's, officers shall receive a premium of $2.00 per hour for all hours worked as an OIC, but not less than two (2) hours for each assignment. 2. The Chief of Police may assign officers to various investigative assignments including criminal investigation, school resource officer (SRO), drug investigation (MEG}, and Community Liaison Officer (CLO). The selection and duration of such assignments is made at the discretion of the Chief of Police. Patrol Officers so assigned shall receive a premium of $1.SO per hour for all hours worked in such assignment, which will include both work days and training days . Page 1 of 5 Page 9 of 13 C. 0. 3. Officers assigned as Field Training Officers (FTO) shall receive a premium of $1.00 per hour for all hours worked as a FTO. 4. All premiums listed above (OIC, various investigative assignments including criminal investigation, school resource officer (SRO), drug investigation (MEG), Community Liaison Officer (CLO), and Field Training Officers (FTO} shall be calculated into any overtime rates for overtime worked in those roles. 5. The City shall pay an additional $200 on the first paycheck in December for any certified Wisconsin Tactical Instructor (DAAT, Firearms, Taser, Vehicle Contact, and SFST}, or CSO Trainers if that Officer has participated in that assignment for at least 11 months. Any officer assigned to more than one of the above assignments shall only be entitled to $200. The City reserves the right to select officers for these assignments. Holidays 3. All officers will receive pay for holidays during the payroll period in which the holiday occurs. Anyone receiving holiday pay who is no longer employed on a holiday for which that officer has been paid will have the holiday pay deleted from their last paycheck. 4. Officers who are required to work on a holiday will receive straight time pay plus time and one-half (total 2-1/2 times} for all hours worked. This includes sign-up overtime and forced overtime. In the case of a force on a holiday, no call-in time shall be paid. In the case where an employee elects to work for another employee who is regularly scheduled (required to work), the employee will receive comp time from the regularly scheduled employee plus time and one-half for all hours worked. Different=ia I Pay A 5hift diffefeRt:ial will he �<1 id�he Fate ef feFtot eeA�s (S0,4g) per hel4r for all l'te1,1rs aet�all¥ •NE1rkea h•t efflee rs ffoffl 6:00 l).m. te 6,00 a.m, Page 2 of 5 Page 10 of 13 A. Work Hours ARTICLE V- WORKING CONDITIONS 1. The normal workday shall consist of either twelve- {12) or eight- (8) hour shifts for shift work officers. There will be four different shifts for shift work officers, including Days, Days Power, Nights Power, and Nights. The normal workday shall consist of eight hours for non-shift working officers with the exception of the Community Liaison Officer. a. To comply with the Fair Labor Standards Act (FLSA), the working period for shift work officers shall be 28 days based upon a work schedule of no more than fifteen working days, and no less than thirteen working days off, on a repeating alternative cycle of a 164-hour 28-day working period and a 144-hour 28-day working period. Scheduled shift work officers' working hours shall not exceed 171 working hours . ii. Each shift work officers' 28-day working period will begin on a specific day in January, with the start date varying among officers and shifts. b. For training, officers will work the training in place of the shift for which he or she was provided off for training. Officers participating in training will complete the full eight (8) or twelve (12) hour shift in the assignment as assigned by the Chief of Police or designee. No employee will be subject to working more than 16 hours in a row without at least a seven (7) hour break unless the employee agrees with the Chief or Designee. c. Officers assigned to various investigative assignments as described in Article IV who normally work a Monday through Friday work schedule, will receive one (1) Kelly day every four weeks as assigned or approved by the officer's supervisor, with a maximum of nine (9) Kelly days per year. d. The Community Liaison Officer will work a flexible 40 hour work week, with weekly hours subject to approval by the employee's supervisor based upon the needs of the position. Page 3 of 5 Page 11 of 13 Page 4 of 5 Page 12 of 13 IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of Agreement on the ____ day of _____________________, 2026, by: CITY O F MENASHA MENASHA PROFESSIONAL POLICE ASSOCIATION _______ ___________________________ ________________________________________ Mayor Bargaining Chairman _______ ___________________________ ________________________________________ City Clerk Secretary _______ ___________________________ ________________________________________ City Attorney President ____ ____________________________________ Luke A Wagner, Business Agent Page 5 of 5 Page 13 of 13