Board of Public Works Meeting — Agenda Packet

A Quorum of the Common Council, Administration Committee, Personnel Committee, Plan Commission, Redevelopment Authority, and other City bodies may attend this meeting, though no official action of these bodies will be taken. BOARD OF PUBLIC WORKS MEETING AGENDA Monday, May 18, 2026 at 6:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI or immediately following the Administration Committee meeting A. Call to Order B. Roll Call C. Public Comments on Any Matter Listed on the Agenda (5 minute time limit for each person) D. Minutes to Approve 1. Board of Public Works, 4/21/26 2. Special Board of Public Works, 5/4/26 E. Discussion / Action Items 1. Recommend to Award — Contract Unit No. 2026-05; Asphaltic Concrete Pavement Crack Sealing Various City Streets; Fahrner Asphalt Sealers, LLC; $44,321.00 2. Recommend to Award — Contract Unit No. 2026-06; Asphaltic Concrete Pavement Chip Sealing Various City Streets; Fahrner Asphalt Sealers, LLC; $55,716.00 3. Payment — Northeast Asphalt, Inc; Contract No. 2025-03; Jefferson Park Boat Launch; $129,383.71 (Payment No. 7) F. Adjournment "Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations." Page 1 of 11 BOARD OF PUBLIC WORKS MINUTES Tuesday, April 21, 2026 at 6:10 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Director of Public Works Merten at 7:46pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, School Also Present: FD Sassman, DPW Merten, CDD Dane, PRD Sackett, PHD Hutter, FM Mavroff, Lt. Speigel, LD Kopetsky, CA Struve, Mayor Hammond, Clerk Snyder, DC Janet C. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA D. MINUTES TO APPROVE 1. Board of Public Works, 4/6/26 Motion by District 6 Alderperson Marshall seconded by District 7 Alderperson Grade to approve. Motion carried on voice vote. E. DISCUSSION / ACTION ITEMS 1. Election of Chair Director of Public Works Merten opened the floor for Board of Public Works Chair nominations. District 6 Alderperson Marshall was nominated by District 3 Alderperson Hale to serve as Board of Public Works Chair. No other nominations were made, and a unanimous ballot was cast for District 6 Alderperson Marshall to serve as Board of Public Works Chair. 2. Election of Vice Chair Chair Marshall opened the floor for Board of Public Works Vice Chair nominations. District 1 Alderperson Rand was nominated by District 7 Alderperson Grade to serve as Board of Public Works Vice Chair. District 8 Alderperson School was nominated by District 2 Alderperson Eisenach to serve as Board of Public Works Vice Chair. F. ADJOURNMENT Motion by District 7 Alderperson Grade seconded by District 3 Alderperson Hale to adjourn the Board of Public Works meeting at 7:52pm. Motion carried on voice vote. Page 2 of 11 Minutes submitted by City Clerk Kaija Snyder. Page 3 of 11 BOARD OF PUBLIC WORKS MINUTES Monday, May 4, 2026 at 5:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Chair Marshall at 5:45pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, School Also Present: FD Sassman, DPW Merten, CDD Dane, PHD Hutter, PRD Sackett, DC Hanchek, FC Teesch, LD Kopetsky, CA Struve, Mayor Hammond, Clerk Snyder C. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA Steven Burow (716 Arthur Street) commented on the effects of recent flooding affecting the Menasha community. Burow additionally commented on the 2026 assessment roll. D. MINUTES TO APPROVE E. DISCUSSION / ACTION ITEMS 1. Street Use Application — Fox Cities Marathon; Sunday, September 20, 2026; 3 AM - 2 PM; Community First Credit Union Motion by District 8 Alderperson School seconded by District 7 Alderperson Grade to approve. Motion carried on voice vote. F. ADJOURNMENT Motion by District 8 Alderperson School seconded by District 7 Alderperson Grade to adjourn the Special Board of Public Works meeting at 5:51pm. Motion carried on voice vote. Minutes submitted by City Clerk Kaija Snyder. Page 4 of 11 City of Menasha | Department of Public Works MEMORANDUM DATE May 14, 2026 TO Board of Public Works FROM James Merten, Director of Public Works Corey Gordon, Deputy Director of Engineering RE Recommend to Award — Contract Unit No. 2026 -05 The City of Menasha publicly opened bids on Wednesday, May 13 , 2026, for Contract Unit No. 2026-05. Two bids were received as indicated on the enclosed bid tabulation. This project consists of the crack sealing of various city streets. Recommendation Motion to recommend awarding Contract Unit No. 2026-05, Asphaltic Concrete Pavement Crack Sealing to Fahrner Asphalt Sealers, LLC ; $44,321.00 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3610 | Fax (920) 967-5272 | menashawi.gov Page 5 of 11 Base Bid Fahrner Asphalt Sealers, LLC Thunder Road, LLC Item Street From To Lump Sum Lump Sum 1 Grassymeadow Ln south of Prairie View Ct South end 1,795.00$ 2,596.00$ 2 Brie Ct Grassymeadow Ln West end 500.00$ 649.00$ 3 Gosling Way Kernan Ave Gosling Way Ct 2,000.00$ 2,741.00$ 4 Gosling Way Ct Gosling Way North end 2,635.00$ 2,741.00$ 5 Woodcrest Heights Dr Gosling Way South of Sandpiper Dr 2,815.00$ 3,426.00$ 6 Lucerne Dr Appleton Rd Apple Ct 4,980.00$ 4,111.00$ 7 Elizabeth St Harding St Eighth St 898.00$ 1,298.00$ 8 Kenwood Dr Midway Rd South end 1,795.00$ 1,363.00$ 9 Wittmann Park Ln Wittmann Dr Appleton Rd 2,875.00$ 2,725.00$ 10 Naymut St Nicolet Blvd Keyes St 4,203.00$ 3,893.00$ 11 Water St Broad St Termini 4,875.00$ 5,191.00$ 12 Eighth St State St Appleton Rd 200.00$ 273.00$ 13 Seventh St Appleton Rd Melissa St 200.00$ 389.00$ 14 Pleasant Ln Harding St Harding St 200.00$ 195.00$ 15 Mission St Terrace Ave Midway Rd 566.00$ 286.00$ 16 Milwaukee St Seventh St Ninth St 200.00$ 156.00$ 17 Villa Way Fountain Way Lake Park Rd 150.00$ 150.00$ 18 De Pere St Appleton Rd Seventh St 250.00$ 100.00$ 19 De Pere St Seventh St Ninth St 250.00$ 100.00$ 20 State St Sixth St Ninth St 200.00$ 156.00$ 21 Ninth St Appleton Rd Melissa St 3,372.00$ 3,115.00$ 22 Nicolet Blvd (North lane) Naymut St East end 351.00$ 150.00$ 23 Abby Ave W North Water St Railroad St 600.00$ 389.00$ 24 Jefferson Park Parking lot South of Second St/Konemac St Intersection 420.00$ 389.00$ 25 Midway Crossing Province Link 270' North 100.00$ 389.00$ 26 Frederick St Termini Tayco St 120.00$ 150.00$ 27 Library Parking Lot 450.00$ 195.00$ 28 First St Racine St De Pere St 678.00$ 389.00$ 29 Ida St Airport Rd Geneva Rd 150.00$ 150.00$ Item Street From To 30 Alva St Visgro St Airport Rd 150.00$ 150.00$ 31 Alva St Airport Rd Grove St 100.00$ 110.00$ 32 Lotus Trail Snowberry Way Villa Way 1,430.00$ 8,597.00$ 33 Snowberry Way West End Chrystella Dr 180.00$ 2,341.00$ 34 Fox Tail Ln Lotus Trail Fountain Way 100.00$ 1,298.00$ 35 Chrystella Dr 200' S of Snowberry Way Fox Tail Ln 150.00$ 623.00$ Asphaltic Concrete Pavement Crack Sealing - Various City Streets Contract Unit No. 2026-05 CITY OF MENASHA Page 1 of 2 Page 6 of 11 36 Grandview Ave Tayco St Pacific St 330.00$ 934.00$ 37 Ninth St Melissa St Meadowview Dr 702.00$ 1,752.00$ 38 Sixth St Tayco St Railroad Tracks 765.00$ 934.00$ 39 Sixth St Railroad Tracks Milwaukee St 175.00$ 934.00$ 40 Sixth St Milwaukee St Racine St 330.00$ 934.00$ 41 Sixth St Racine St Appleton St 516.00$ 935.00$ 42 Sixth St Appleton St De Pere St 300.00$ 935.00$ 43 Emily St South Termini Ninth St 125.00$ 150.00$ 44 Ninth St West Termini Tayco St 125.00$ 150.00$ 45 Lakecrest Dr South Termini Sunset Dr 100.00$ 150.00$ 46 Lakecrest Dr Sunset Dr Butte Des Morts Dr 100.00$ 100.00$ 47 Lakecrest Dr Butte Des Morts Dr Edgewater Dr 70.00$ 100.00$ 48 Sunset Dr Lakecrest Dr Tayco St 210.00$ 649.00$ 49 Lush St Water St Kaukauna St 150.00$ 260.00$ 50 Manitowoc St Paris St Broad St 100.00$ 150.00$ 51 Paris St Broad St De Pere St 105.00$ 104.00$ 52 Paris St De Pere St Manitowoc St 180.00$ 104.00$ Total Base Bid Unit 2026-05 - Crack Seal Various City Streets (Items 1-52) 44,321.00$ 60,249.00$ Page 2 of 2 Page 7 of 11 City of Menasha | Department of Public Works MEMORANDUM DATE May 14, 2026 TO Board of Public Works FROM James Merten, Director of Public Works Corey Gordon, Deputy Director of Engineering RE Recommend to Award — Contract Unit No. 2026 -06 The City of Menasha publicly opened bids on Wednesday, May 13 , 2026, for Contract Unit No. 2026-06. One bid was received as indicated on the enclosed bid tabulation. This project consist s of the chip sealing of various city streets. Recommendation Motion to recommend awarding Contract Unit No. 2026-06, Asphaltic Concrete Pavement Chip Sealing to Fahrner Asphalt Sealers, LLC ; $55,716.00 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3610 | Fax (920) 967-5272 | menashawi.gov Page 8 of 11 Base Bid Item Street From To Lump Sum 1 Birling Ct (1,437± SY) Termini Termini $ 3,696.00$ 2 Birling Dr (1,692± SY) Birling Ct Manitowoc Rd $ 3,969.00$ 3 Silverbirch Ct (816± SY) Silverbirch Dr Termini $ 2,032.00$ 4 Silverbirch Dr (4,242± SY) 175' N of Winnpeg St Birling Dr $ 9,899.00$ 5 Railroad St (2,638± SY) Abby Ave Garfield Ave $ 6,360.00$ 6 Jefferson St (2,500± SY) London St Grove St $ 6,003.00$ 7 Stardust Dr (2,531± SY) Woodland Dr Elmwood Dr $ 5,814.00$ 8 Lincoln St (3,512± SY) De Pere St Appleton Rd $ 8,212.00$ 9 Manitowoc St (4,172± SY) Appleton Rd Ninth St $ 9,731.00$ Total Base Bid Unit 2026-06 - Chip Seal Various City Streets (Items 1-9) 55,716.00$ Asphaltic Concrete Pavement Chip Sealing - Various City Streets Contract Unit No. 2026-06 CITY OF MENASHA Page 1 of 1 Page 9 of 11 Date: 19,370.97$ Less Retainage: 2.5% of Original Contract Payment 1 Payment 2 Payment 3 Payment 4 Payment 5 Payment 6 Payment 7 Date: BY: Public Works Authorization: Common Council Approval Date: Recommended for Payment Finance Department Account Number Amount Current Payment 129,383.71$ I certify that all bills for labor, equipment, materials and services are paid for which previous certificates for payment were issued. (Lien Waivers from all subcontractors and suppliers shall accompany each Request for Payment.) 276,060.50$ 147,406.75$ 145,307.15$ 374,868.28$ 67,228.46$ 40,413.14$ Change Order 3: Total Earned to Date (Summary Attached): 1,213,559.24$ Change Order 4: 32,891.25$ Amount Due: 1,180,667.99$ Original Contract Amount: 1,315,650.00$ Change Order 1: Total Change Orders: 19,370.97$ Change Order 2: Total Contract Amount (Including Change Orders): 1,335,020.97$ Address: W6380 Design Drive, Greenville, WI 54942 Contract Unit No.:2025-03 Project Description:Jefferson Park Boat Launch Certificate of Payment 5/14/2026 Payment Request:7 (Seven) Contractor: Northeast Asphalt, Inc. Page 10 of 11 Item Quantity Description Base Bid Unit Price Item Total YTD Total 1 1 Common Excavation and Grading $ 100,000.00 $ 100,000.00 1.00 $ 100,000.00 2 1,600 Geotextile Fabric $ 3.00 $ 4,800.00 0.00 $ - 3 1,400 Excavation Below Subgrade (EBS) $ 8.50 $ 11,900.00 1195.00 $ 10,157.50 4 4,000 Recycled Dense Graded Base (From City Stockpile) $ 11.00 $ 44,000.00 4000.00 $ 44,000.00 5 1,400 EBS Backfill - Recycled Dense Graded Base (From City Stockpile) $ 11.00 $ 15,400.00 1195.00 $ 13,145.00 6 240 Crushed Clear Stone $ 39.00 $ 9,360.00 221.76 $ 8,648.64 7 1,100 Curb and Gutter, 24-IN $ 23.40 $ 25,740.00 1062.00 $ 24,850.80 8 1,150 Ribbon Curb, 24-IN $ 35.50 $ 40,825.00 1158.00 $ 41,109.00 9 500 Concrete Driveway Apron, 7-IN $ 10.75 $ 5,375.00 378.00 $ 4,063.50 10 7,025 Concrete Sidewalk, 5-IN $ 7.60 $ 53,390.00 7937.00 $ 60,321.20 11 6 Truncated Dome Detectable Warning Panel, 2-FT by 5-FT $ 375.00 $ 2,250.00 6.00 $ 2,250.00 12 3 Concrete Drainage Flume $ 1,200.00 $ 3,600.00 2.00 $ 2,400.00 13 1 Concrete Trench Drain with Grate $ 2,900.00 $ 2,900.00 1.00 $ 2,900.00 14 2,400 Asphalt Pavement - Road and Parking $ 91.10 $ 218,640.00 2332.67 $ 212,506.24 15 1 Traffic Control $ 600.00 $ 600.00 0.00 $ - 16 1 Pavement Markings $ 18,425.00 $ 18,425.00 1.00 $ 18,425.00 17 1 Demolition and Removals $ 182,000.00 $ 182,000.00 1.00 $ 182,000.00 18 2 4-FT Precast Manhole $ 8,505.00 $ 17,010.00 1.00 $ 8,505.00 19 2 2-FT by 3-FT Inlet $ 3,600.00 $ 7,200.00 3.00 $ 10,800.00 20 300 12-IN RCP Storm Sewer $ 66.00 $ 19,800.00 169.00 $ 11,154.00 21 3 12-IN RCP Apron End Wall $ 1,400.00 $ 4,200.00 3.00 $ 4,200.00 22 1 12-IN Outfall Through Sheet Pile Wall $ 100.00 $ 100.00 0.00 $ - 23 4 Bio-Infiltration Basin Including native seeding and plantings, engineered soil, and underdrain $ 27,000.00 $ 108,000.00 2.00 $ 54,000.00 24 3 Outlet Control Structure $ 5,000.00 $ 15,000.00 3.00 $ 15,000.00 25 3 Adjust Existing Manhole or Valve Vault Casting $ 850.00 $ 2,550.00 2.00 $ 1,700.00 26 1 Adjust Existing Water Valve Box $ 650.00 $ 650.00 0.00 $ - 27 1 2-IN Water Serice Including Connections and Fittings, Corporation Stop, Curb Stop and Box $ 16,600.00 $ 16,600.00 1.00 $ 16,600.00 28 2,700 9-IN Reinforced Concrete Pavement (Cast-in-Place) $ 17.00 $ 45,900.00 5219.00 $ 88,723.00 29 2,900 9-IN Concrete Pavement (Precast Panels) $ 17.00 $ 49,300.00 0.00 $ - 30 4 Concrete Launch Dock Abutment $ 5,000.00 $ 20,000.00 4.00 $ 20,000.00 31 4 Boarding Dock Including Anchorage $ 35,000.00 $ 140,000.00 4.00 $ 140,000.00 32 3 Dual Luminaire Lightpole with Base $ 5,200.00 $ 15,600.00 3.00 $ 15,600.00 33 5 Single Luminaire Lightpole with Base $ 5,200.00 $ 26,000.00 5.00 $ 26,000.00 34 4 Receptable Base $ 315.00 $ 1,260.00 1.00 $ 315.00 35 1 Conduit, Wire, Connectors, etc. $ 15,260.00 $ 15,260.00 1.00 $ 15,260.00 36 1 Install City-Supplied Electrical and Lighting Cabinet $ 1,815.00 $ 1,815.00 1.00 $ 1,815.00 37 200 Riprap $ 63.00 $ 12,600.00 221.50 $ 13,954.50 38 100 Vegetated Boulder Revetment $ 160.00 $ 16,000.00 20.00 $ 3,200.00 39 6,500 Seed Restoration with Erosion Mat Class 1 Urban, Type A $ 3.85 $ 25,025.00 0.00 $ - 40 1 Install 200 LF of 5-FT Chain-Link Fence and Salvaged Gates $ 13,100.00 $ 13,100.00 1.00 $ 13,100.00 41 1 Install and Maintain Tracking Pad $ 1,200.00 $ 1,200.00 1.00 $ 1,200.00 42 300 Install and Maintain Turbidity Barrier $ 1.00 $ 300.00 115.00 $ 115.00 43 500 Install and Maintain Silt Log $ 3.95 $ 1,975.00 1562.00 $ 6,169.90 $ 1,315,650.00 $ 1,194,188.28 CO1.1 697.433" Clear stone for under boat ramp do to unstable soil 18.79$ 13,104.71$ 697.43 13,104.71$ CO1.2 333.143/4" Clear stone for under boat ramp do to unstable soil $ 12.47 4,154.26$ 333.14 4,154.26$ CO1.3 704 Geotextile HR Fabric $ 3.00 2,112.00$ 704.00 2,112.00$ $ 19,370.97 $ 19,370.97 $ 1,335,020.97 $ 1,213,559.24 Total Change Order 1 Total Base Bid and Change Order 1 Total Base Bid (Items 1 - 43) Change Order 1 Itemized Bid Tabulation City of Menasha Contract Unit No. 2025-03 Jefferson Park Boat Launch Payment 7 (Seven) 5/14/26 Page 11 of 11