Common Council Meeting — Agenda Packet

A Quorum of the Administration Committee, Board of Public Works, Personnel Committee, Plan Commission, Redevelopment Authority, and other City bodies may attend this meeting, though no official action of these bodies will be taken. COMMON COUNCIL MEETING AGENDA Tuesday, May 5, 2026 at 6:00 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. Call to Order B. Pledge of Allegiance C. Roll Call D. Public Hearing E. Public Comments on Any Matter of Concern to the City (5 minute time limit for each person) F. Report of Department Officers/Department Heads/Staff/Consultants Clerk Snyder - the following minutes and communications have been received and placed on file: 1. Presentations: a. Q1 Community Development Department Update b. Strong Neighborhoods Program Partnership Update - Greater Fox Cities Area Habitat for Humanity 2. Minutes to Receive: a. Administration Committee, 4/21/26 b. Board of Public Works, 4/21/26 c. Personnel Committee, 4/21/26 d. Neenah-Menasha Sewerage Commision. 3/24/26 e. Redevelopment Authority, 3/3/26, 4/14/26 f. Plan Commission, 4/14/26 g. Protocol Committee, 4/29/26 h. Board of Appeals, 12/5/25 i. Board of Appeals Workshop, 12/5/25 3. Communications: a. 50th Annual Menasha All City Grade School Track and Field Wellness Day b. Municipal Clerk Week Proclamation Page 1 of 146 c. National Police Week Proclamation d. Menasha Police Department Annual Report (2025) e. Inclement Weather Response Synopsis G. Consent Agenda (Prior to voting on the Consent Agenda, items on the Consent Agenda may be removed at the request of any Alderman and place immediately following action on the Consent Agenda. The procedures to follow for the Consent Agenda are: (a) removal of items from Consent Agenda; and (b) motion to approve the items from Consent Agenda.) 1. Common Council (Sine Die) Minutes, 4/21/26 2. Common Council (Organizational) Minutes, 4/21/26 H. Items Removed from the Consent Agenda I. Action Items 1. Accounts payable and payroll for the term of 04/17/26 - 04/30/26 in the amount of $1,869,505.70 J. Held Over Business K. Ordinances and Resolutions 1. R-8-26 — A Resolution Honoring the 50th Anniversary of the Menasha All City Grade School Track and Field Wellness Day (Introduced by Mayor Hammond) 2. R-7-26 - A Resolution Adopting Rules of the Common Council and Mayor (Introduced by Mayor Hammond and Ald. Grade) L. Appointments 1. Mayor’s reappointment of Travis Mac Donald as Weed Commissioner for the term of 5/15/26 – 5/15/27 2. Resignation of Kevin Benner from Plan Commission 3. Mayor's reappointment of Bernice Kohanski to the Committee on Aging for the term of 5/5/26 - 4/30/29 4. Mayor's reappointment of Ken Kubiak to the Neenah-Menasha Fire Rescue Joint Fire Commission for the term of 5/6/26 - 5/1/29 5. Mayor's appointment of Ald. School to the Lawson Canal Ad Hoc Advisory Committee as a Board of Public Works representative for the term of 5/6/26 - 9/30/26 6. Mayor’s reappointment of Mayor Austin Hammond to the Appleton (Fox Cities) MPO Policy Board (East Central Wisconsin Regional Planning Commission) for the term of 5/6/26 – 5/1/28 Page 2 of 146 7. Mayor's appointment of Matt Larsen to the Fox Cities Transit Commission for the term of 5/6/2026 - 4/30/2029 M. Claims Against the City N. Public Comments on Any Matter Listed on the Agenda (5 minute time limit for each person) O. Adjournment MEETING NOTICE Tuesday June 2, 2026 Common Council Meeting – 6:00 PM Committee Meetings to Follow "Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations." Page 3 of 146 2026 1st Quarter Report Community Development Department Page 4 of 146 2026 Staffing Andrew Dane, Director Kristi Heim, Associate Planner Matt Larsen, Principal Planner Alison Humski, Building Inspector/Housing Specialist Christine Miller, Administrative Assistant (1/2) Lori Fulcer, Code Enforcement Officer Jane Drager, Commercial Building Inspector (PT) Warren Ducat, Commercial Electrical Inspector (PT) Wesley Grube, Commercial Plumbing Inspector (PT) Page 5 of 146 Table of Contents P L A N N I N G & Z O N I N G 1 E C O N O M I C D E V E L O P M E N T 2 I N S P E C T I O N S 3 C O D E E N F O R C E M E N T 4 Page 6 of 146 Key Objectives: Attract and retain residents and businesses Work with owners and developers to secure permit approvals Provide residential and commercial plan review and inspections Work proactively with residents to address code violations Administer residential and commercial incentive programs Maintain and develop the City’s GIS program Write and administer grants, negotiate TIF agreements Promote downtown and waterfront revitalization Bicycle and pedestrian planning and implementation Support historic preservation and sustainability initiatives Lead as Executive Director of the City’s Redevelopment Authority Preserve the safety, livability, and aesthetic integrity of neighborhoods throughout the city We are committed to excellent service for residents, businesses, and visitors The Community Development Department is responsible for the maintenance and enhancement of the overall character of the community by managing the progression of the property tax base and ensuring orderly growth, promoting high quality development and redevelopment, and maintaining and improving existing neighborhood character and quality. Community Development Page 7 of 146 PLANNING & ZONING Diggers Hotline Tickets (5) Addressing/Readdressing (4) Residential fence permits (5) Residential driveway permits (3) Residential new home zoning approvals (7) Residential zoning permits (4) Sign permits (4) Commercial Zoning Requests (0) Certified Survey Maps reviews (2) Special Use Permits (1) Rezonings (1) Commercial Site Plan Reviews (2) Variances (0) Preliminary Plat (0) Final Plat (0) Short-range activities Page 8 of 146 PLANNING & ZONING Imagine 2035: Comprehensive Plan Update Water Street Corridor - Historic Signage Plans UW-Madison Student Project - Downtown Waterfront Planning L o n g - r a n g e a c t i v i t i e s 2 Tayco Street Heckrodt Home Relocation Zoning Code Updates New Office Building - Midway Road Page 9 of 146 ECONOMIC DEVELOPMENT Marcus McGuire Homes - Special Use Permit + Plat (10 units) 325 Broad Street Acquisition (RDA) - Environmental Abatement Completed Gunderson Cleaners UW-Fox Valley Campus - Coordination with County Former Whiting Mill - Waste Disposal Completed Menasha Senior Affordable Housing Menasha Market Place VASA Fitness Takiza Mexican Cuisine Bluebird Boutique Menasha Office Furniture Warehouse Activities Page 10 of 146 Plan Review, Permitting, & Licensing Software Evaluation Round One Interviews - Completed Round Two Interviews - Starting 1 Week Junest INSPECTIONS Page 11 of 146 T o t a l N u m b e r o f P e r m i t s I s s u e d T o t a l P e r m i t F e e s C o l l e c t e d T o t a l P r o j e c t C o s t N u m b e r o f P e r m i t s b y J o b T y p e B u i l d i n g ( 5 5 ) H V A C ( 3 9 ) E l e c t r i c a l ( 6 9 ) P l u m b i n g ( 3 9 ) Z o n i n g ( 1 1 ) INSPECTIONS 1 6 2 $ 6 . 7 M $ 3 3 , 0 0 0 Page 12 of 146 T o t a l V a l u e I N S P E C T I O N S - P E R M I T L O G N e w S i n g l e F a m i l y H o m e s ( 5 ) N e w T w o - F a m i l y H o m e s ( 0 ) N e w C o m m e r c i a l B u i l d i n g s ( 0 ) N e w M u l t i - F a m i l y ( 0 ) N e w M f g H o m e ( 0 ) $ 4 . 4 M 0 0 0 0 Page 13 of 146 CODE ENFORCEMENT L e t t e r s / N o t i c e s i s s u e d i n t h e m a j o r i t y o f c a s e s E m a i l s / P h o n e c o n t a c t s u s e d f r e q u e n t l y f o r q u i c k e r r e s o l u t i o n P r o a c t i v e I n s p e c t i o n s : 2 8 % R e s i d e n t - I n i t i a t e d C o m p l a i n t s : 7 2 % P r o p e r t y M a i n t e n a n c e : 3 9 % M a j o r i t y r e s o l v e d v o l u n t a r i l y T o t a l E n f o r c e m e n t C a s e s - 3 6 + 70–75% resolved through voluntary compliance by the property owner Less than 5% required extended follow-up or repeat enforcement Continue targeted proactive enforcement for repeat offenders and junk vehicles Cost recovery applied to property taxes when city clean-up was necessary, ensuring compliant residents were not paying for noncompliance Enforcement utilized graduated timelines (14– day, scheduled abatement) based on severity, location, and repeat history, allowing for fairness while maintaining standards. Page 14 of 146 CODE ENFORCEMENT H i g h V o l u n t a r y C o m p l i a n c e R a t e : M o s t v i o l a t i o n s w e r e c o r r e c t e d w i t h o u t c i t a t i o n , d e m o n s t r a t i n g e f f e c t i v e e d u c a t i o n - f i r s t e n f o r c e m e n t . R e s o l u t i o n o f C h r o n i c N u i s a n c e P r o p e r t i e s : L o n g - s t a n d i n g i s s u e s i n v o l v i n g j u n k , v e h i c l e s , t r a s h , a n d o v e r g r o w t h w e r e r e s o l v e d t h r o u g h p e r s i s t e n t f o l l o w - u p a n d c o o r d i n a t i o n . E n f o r c e m e n t O u t c o m e s P u b l i c N u i s a n c e ( t r a s h , d e b r i s , I m p r o p e r r e f u s e h a n d l i n g ) S n o w a n d I c e C o m p l a i n t s J u n k a n d I n o p e r a b l e V e h i c l e s P a r k i n g i n Y a r d s a n d R i g h t - o f - W a y P r o p e r t y M a i n t e n a n c e V i o l a t i o n s T o p V i o l a t i o n s b y C o d e S e c t i o n Page 15 of 146 CODE ENFORCEMENT P u b l i c W o r k s P a r t n e r s h i p : C o o r d i n a t e d a b a t e m e n t s , s n o w a n d i c e r e m o v a l , a n d l a r g e - s c a l e c l e a n u p s c o m p l e t e d , i n c l u d i n g C i t y o f M e n a s h a p e r f o r m e d w o r k w i t h c o s t s b i l l e d b a c k o r p l a c e d o n t h e t a x r o l l . P o l i c e a n d C S O C o l l a b o r a t i o n : P a r t n e r e d o n e n f o r c e m e n t o f r i g h t - o f - w a y p a r k i n g , n o i s e , a n d n u i s a n c e v i o l a t i o n s t o e n s u r e c o n s i s t e n t , c i t y w i d e a p p l i c a t i o n . A g e n c y C o o r d i n a t i o n : C o l l a b o r a t e d w i t h t h e H o u s i n g A u t h o r i t y , c o m m e r c i a l p r o p e r t y o w n e r s , a n d m a n a g e r s t o e ffi c i e n t l y r e s o l v e i s s u e s a c r o s s m u l t i - p a r c e l p r o p e r t i e s . I n t e r d e p a r t m e n t a l + C o m m u n i t y I m p a c t Page 16 of 146 PARTNERSHIPS Fox Cities Visitor and Convention Bureau Grants Committee Winnebago County Industrial Development Board H igh Cliff Connection Plan Fox Cities Economic Development Professionals Greater Fox Cities Habitat for Humanity Wisconsin Local Government Climate Coalition Fox Cities Housing Coalition Twin Cities Quarterly Meetings Page 17 of 146 PROFESSIONAL DEVELOPMENT Presentation to Fox Cities Trail Summit ESRI Cartography Massive Open Online Course 2025 WLGCC Members Summit CVMIC Emerging Leader Certification Training APA Permitting Uses by Right Webinar BIANEW Meetings + Workshops Wisconsin Chapter American Planning Association Annual Conference EPA National Brownfields Conference Independent Alliance of the Electrical Industry Wisconsin Chapter Page 18 of 146 2026 PRIORITIES Senior Housing Development 325 Broad Street Demolition City Hall District - Developer Solicitation UW-Fox Valley Campus - Back on Tax Rolls Site Control - Priority Blighted Properties Update Building Permit Fee Schedule Strong Neighborhoods - Habitat Partnership Implementation Partnership to Expand Owner-Occupied Affordable Housing Canal Commons Signage & Orientation Mapping Installed Menasha Forward Established Imagine 2035: Your Place On The Water - Comprehensive Plan Completed GIS Parcel Viewer Launched Updated Lawson Canal Master Plan Page 19 of 146 Page 20 of 146 Creating greater impact in Menasha through a collaboration between Menasha’s Strong Neighborhoods program and Habitat’s Home Repair Program. Shared Goals: ⚬ Safe, attractive, and strong M enasha neighborhoods ⚬ Strengthen neighborhood pride and cohesion ⚬ Improve curb appeal and neighborhood safety ⚬ I ncrease livable, decent, and affordable housing ⚬ Educate homeowners about home maintenance & contractor relationships ⚬ Empower homeowners to maintain their own properties Strong Neighborhoods + Habitat’s Home Repair Page 21 of 146 Unable to Reach Referrals Pending Application s Supporting Menasha Residents 8 11 39 47 Inquiries Connections Invitations to Apply Assessments & Bids 28 622 3 Active Projects Page 22 of 146 Partnership Impact Strong Neighborhoods + Habitat Home Repair City of Menasha $19,068 Habitat $20,008 Homeowner** $750 **Shows up front costs to homeowners only. Homeowners will close on a 0% Deferred loan. $34,631 $5,19 5 TOTAL COST $39,826 Program Expenses 3 Projects In Progress Page 23 of 146 More Repairs Stronger Neighborhoods Just Getting Started Visit www.foxcitieshabitat.org to Inquire Page 24 of 146 Rock the Block is a catalyst for neighborhood transformation, through exterior repairs and beautification initiatives! More than 250 volunteers. May 14th-16th Menasha 2026 th 25 projects. Page 25 of 146 ADMINISTRATION COMMITTEE MINUTES Tuesday, April 21, 2026 at 6:05 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Clerk Snyder at 7:40pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, School Also Present: FD Sassman, DPW Merten, CDD Dane, PRD Sackett, PHD Hutter, FM Mavroff, Lt. Speigel, LD Kopetsky, CA Struve, Mayor Hammond, Clerk Snyder, DC Janet C. MINUTES TO APPROVE 1. Administration Committee, 4/6/26 Motion by District 2 Alderperson Eisenach seconded by District 5 Alderperson Lewis to approve. Motion carried on voice vote. D. DISCUSSION / ACTION ITEMS 1. Election of Chair Clerk Snyder opened the floor for Administration Committee Chair nominations. District 3 Alderperson Hale was nominated by District 2 Alderperson Eisenach to serve as Administration Committee Chair. District 2 Alderperson Eisenach was nominated by District 7 Alderperson Grade to serve as Administation Committee Chair. Roll call vote carried 7-1 in favor of District 3 Alderperson Hale's appointment as Administration Committee Chair. District 7 Alderperson Grade voted for District 2 Alderperson Eisenach. 2. Election of Vice Chair Chair Hale opened the floor for Administration Committee Vice Chair nominations. District 2 Alderperson Eisenach was nominated by District 7 Alderperson Grade to serve as Administration Committee Vice Chair. No other nominations were made, and a unanimous ballot was cast for District 2 Alderperson Eisenach to be appointed Administration Committee Vice Chair. E. ADJOURNMENT Motion by District 2 Alderperson Eisenach seconded by District 7 Alderperson Grade to adjourn the Administration Committee meeting at 7:45pm. Motion carried on voice vote. Page 26 of 146 Minutes submitted by City Clerk Kaija Snyder. Page 27 of 146 BOARD OF PUBLIC WORKS MINUTES Tuesday, April 21, 2026 at 6:10 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Director of Public Works Merten at 7:46pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, School Also Present: FD Sassman, DPW Merten, CDD Dane, PRD Sackett, PHD Hutter, FM Mavroff, Lt. Speigel, LD Kopetsky, CA Struve, Mayor Hammond, Clerk Snyder, DC Janet C. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA D. MINUTES TO APPROVE 1. Board of Public Works, 4/6/26 Motion by District 6 Alderperson Marshall seconded by District 7 Alderperson Grade to approve. Motion carried on voice vote. E. DISCUSSION / ACTION ITEMS 1. Election of Chair Director of Public Works Merten opened the floor for Board of Public Works Chair nominations. District 6 Alderperson Marshall was nominated by District 3 Alderperson Hale to serve as Board of Public Works Chair. No other nominations were made, and a unanimous ballot was cast for District 6 Alderperson Marshall to serve as Board of Public Works Chair. 2. Election of Vice Chair Chair Marshall opened the floor for Board of Public Works Vice Chair nominations. District 1 Alderperson Rand was nominated by District 7 Alderperson Grade to serve as Board of Public Works Vice Chair. District 8 Alderperson School was nominated by District 2 Alderperson Eisenach to serve as Board of Public Works Vice Chair. F. ADJOURNMENT Motion by District 7 Alderperson Grade seconded by District 3 Alderperson Hale to adjourn the Board of Public Works meeting at 7:52pm. Motion carried on voice vote. Page 28 of 146 Minutes submitted by City Clerk Kaija Snyder. Page 29 of 146 PERSONNEL COMMITTEE MINUTES Tuesday, April 21, 2026 at 6:15 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by City Attorney Struve at 7:53pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, School Also Present: FD Sassman, DPW Merten, CDD Dane, PRD Sackett, PHD Hutter, FM Mavroff, LD Kopetsky, CA Struve, Mayor Hammond, Clerk Snyder, DC Janet C. MINUTES TO APPROVE 1. Personnel Committee, 4/6/26 Motion by District 4 Alderperson Perkins seconded by District 7 Alderperson Grade to approve. Motion carried on voice vote. D. DISCUSSION / ACTION ITEMS 1. Election of Chair City Attorney Struve opened the floor for Personnel Committee Chair nominations. District 4 Alderperson Perkins was nominated by District 7 Alderperson Grade to serve as Personnel Committee Chair. No other nominations were made, and a unanimous ballot was cast for District 4 Alderperson Perkins to be appointed Personnel Committee Chair. 2. Election of Vice Chair Chair Perkins opened the floor of Personnel Committee Vice Chair nominations. District 5 Alderperson Lewis was nominated by District 3 Alderperson Hale to serve as Personnel Committee Vice Chair. District 1 Alderperson Rand was nominated by District 7 Alderperson Grade to serve as Personnel Committee Vice Chair. District 1 Alderperson Rand declined this nomination. No other nominations were made, and a unanimous ballot was cast for District 5 Alderperson Lewis to be appointed Personnel Committee Vice Chair. E. ADJOURNMENT Motion by District 6 Alderperson Marshall seconded by District 5 Alderperson Lewis to adjourn the Personnel Committee meeting at 7:57pm. Motion carried on voice vote. Page 30 of 146 Minutes submitted by City Clerk Kaija Snyder. Page 31 of 146 Page 32 of 146 Page 33 of 146 Page 34 of 146 THE REDEVELOPMENT AUTHORITY OF THE CITY OF MENASHA Menasha City Center 100 Main Street, Menasha First Floor Conference Rooms March 3, 2026 5:15 PM MINUTES A. CALL TO ORDER The meeting was called to order by Chair Vanderhyden at 5:20pm. B. ROLL CALL/EXCUSED ABSENCES REDEVELOPMENT AUTHORITY MEMBERS PRESENT: Chair Kim Vanderhyden, Alderman Chris Rand, Commissioners Alicia Buechler, Matt Vanderlinden, Stacey Milligan, and Issac Geffers. REDEVELOPMENT AUTHORITY MEMBERS EXCUSED: OTHERS PRESENT: CDD Dane, Mayor Hammond C. PUBLIC HEARING D. MINUTES TO APPROVE 1. Minutes of the February 3, 2026 Redevelopment Authority Meeting Chair Vanderhyden made a motion to approve the minutes of the February 3, 2026 Redevelopment Authority meeting. The motion was seconded by Comm. Buechler. The motion carried. E. PUBLIC COMMENTS ON ANY MATTER OF CONCERN ON THIS AGENDA (five (5) minute time limit for each person) F. DISCUSSION / ACTION ITEMS 1. Mark Geal – Tanesay Development Mr. Geal shared his experiences developing Riverheath along the Fox River in Appleton, WI. 2. Use of 325 Broad Street for City of Menasha Police Department and/or Neenah-Menasha Fire Rescue Training. No action taken. Members of the RDA expressed interest in salvaging equipment on site prior to use of building for training purposes. G. COMMUNICATION 1. Lead and Asbestos Abatement – 325 Broad Street CDD Dane provided an update on status of pre-demolition activities. CDD Dane, on behalf of the RDA, is soliciting bids for pre-demolition environmental abatement services. Page 35 of 146 2. Lawson Canal Ad-Hoc Advisory Committee Update CDD Dane provided a high level overview of the second Lawson Canal Advisory Committee meeting. 3. Set Next Meeting The next Redevelopment Authority meeting was set for April 14, 2026 H. ADJOURNMENT Chair Vanderhyden motioned to adjourn. Comm. Milligan seconded. Motion carried. Minutes submitted by CDD Dane Page 36 of 146 THE REDEVELOPMENT AUTHORITY OF THE CITY OF MENASHA Menasha City Center 100 Main Street, Menasha First Floor Conference Rooms April 14, 2026 5:15 PM MINUTES A. CALL TO ORDER The meeting was called to order by Chair Vanderhyden at 5:15pm. B. ROLL CALL/EXCUSED ABSENCES REDEVELOPMENT AUTHORITY MEMBERS PRESENT: Chair Kim Vanderhyden, Commissioners Alicia Buechler, Matt Vanderlinden, Stacey Milligan, and Issac Geffers. REDEVELOPMENT AUTHORITY MEMBERS EXCUSED: NONE OTHERS PRESENT: CDD Dane C. PUBLIC HEARING D. MINUTES TO APPROVE 1. Minutes of the March 3, 2026 Redevelopment Authority Meeting Chair Vanderhyden made a motion to approve the minutes of the March 3, 2026 Redevelopment Authority meeting. The motion was seconded by Comm. Buechler. The motion carried unanimously. E. PUBLIC COMMENTS ON ANY MATTER OF CONCERN ON THIS AGENDA (five (5) minute time limit for each person) F. DISCUSSION / ACTION ITEMS 1. Environmental Contractor Selection – 325 Broad Street (Parcel No. 2-00109-00) Comm. Jeffers made a motion to approve the contractor selection. The motion was seconded by Vanderlinden. The motion carried unanimously. G. COMMUNICATION 1. Lawson Canal Advisory Committee Update CDD Dane provided an update on the Lawson Canal Advisory Committee. 2. Set Next Meeting The next Redevelopment Authority meeting was set for May 5, 2026 H. ADJOURNMENT Chair Vanderhyden motioned to adjourn. Comm. Milligan seconded. Motion carried. Minutes submitted by CDD Dane Page 37 of 146 CITY OF MENASHA Plan Commission Menasha City Center 100 Main Street, Menasha First Floor Conference Rooms April 14, 2026 DRAFT MINUTES A. CALL TO ORDER The meeting was called to order at 3:32 PM by Mayor Hammond. B. ROLL CALL/EXCUSED ABSENCES PLAN COMMISSION MEMBERS PRESENT: Mayor Hammond, DPW Merten, Alderman Eisenach, Commissioners Sturm and Werner PLAN COMMISSION MEMBERS EXCUSED: Commissioner Kevin Benner and Rachel Roth OTHERS PRESENT: CDD Dane, PP Larsen, AP Heim, Mike Klarner (Fox Structures Inc.) C. PUBLIC HEARING D. MINUTES TO APPROVE 1. Minutes of the March 3, 2026 Plan Commission Meeting Motion by Alderman Eisenach, seconded by Commissioner Werner, to approve the March 3, 2026 Plan Commission meeting minutes. The motion carried. E. PUBLIC COMMENT ON ANY ITEM OF CONCERN ON THIS AGENDA No comment from the public. 3:34 p.m. – Alderman Eisenach removed herself from the meeting noting a conflict with discussion item F.1. F. DISCUSSION / ACTION ITEMS 1. Site Plan Review – Accounting Unlimited, LLC – 1911 Midway Road (Parcel No. 7-00052-12) PP Larsen provided an overview of the proposed multi-tenant office building, noting that the use is consistent with C-1 General Commercial zoning standards and aligns with the Comprehensive Plan’s General Commercial land use designation for the area. Two façade design options were presented by the developer for Plan Commission review and recommendation. PP Larsen also noted an error in the original staff recommendation and provided updated language for consideration. The Commission discussed the façade options, and Mr. Klarner explained that the designs were intended to complement surrounding buildings, aiming to create a development that is both visually appealing and cohesive with the character of the area. A motion was made by DPW Merten, seconded by Comm. Werner to approve the site plan as presented for 1911 Midway Road (Parcel No. 7-00052-12) with the following conditions: 1) The building façade will be constructed with the Plan Commission recommendation of Option 1 that was presented. 2) A site improvement agreement shall be recorded for the proposed development prior to the issuance of any building permits. Motion carried 4-0, Ald. Eisenach abstained. 3:45 p.m. Alderman Eisenach returned to the meeting. Page 38 of 146 2. Comprehensive Plan Community Engagement Summary CDD Dane provided an overview of the summary prepared by staff based on data collected from the online survey and interactive map exercise, which gathered public input at various events attended by Community Development staff as part of the Comprehensive Plan update process. G. COMMUNICATION 1. Variance Request - 834 Jefferson Street - Constructing Detached Garage in Front of Principal Structure and Reduction of Side Yard Setback on Accessory Structure (shed) AP Heim informed Plan Commission members that a variance application was submitted to allow for the construction of a detached garage in front of the principal structure and the reduction of the side yard setback requirement for accessory structures at 834 Jefferson Street. 2. April 29, 2026 Comprehensive Plan Open House CDD Dane noted that a public open house will be held on Wednesday, April 29 to give residents an opportunity to review progress on the Imagine 2035: Your Place on the Water Comprehensive Plan update. The event will also include information on the CORP update, proposed plans to enhance active transportation in the downtown area, and presentations highlighting collaboration with UW–Madison Landscape Architecture students, as well as an update on the status of the Winnebago North campus from Winnebago County Executive Gordon Hintz. 3. Set Next Meeting Date The next Plan Commission meeting was set for May 5, 2026. H. ADJOURNMENT Motion by DPW Merten, seconded by Alderman Eisenach to adjourn at 4:13pm. The motion carried. Minutes submitted by PP Larsen. Page 39 of 146 City of Menasha Ad-Hoc Protocol Committee 100 Main Street, Room 207 April 29, 2026 8:00 AM Minutes A. CALL TO ORDER Meeting called to order by Chair Grade at 8:02 am. B. ROLL CALL PRESNT: Alds. Rand, Perkins, Grade, Mayor Hammond ALSO PRESENT: City Attorney Struve, Clerk Snyder, DC Janet C. PUBLIC COMMENTS ON ANY MATTER CONCERNING THE AGENDA (five (5) minute time limit for each person) D. MINUTES TO APPROVE 1. Protocol Committee, 4/13/26 Motion by Ald. Perkins seconded by Mayor Hammond to approve the minutes of the 4/13/26 Protocol Committee meeting. Motion carried on voice vote. E. DISCUSSION / ACTION ITEMS 1. Recommendation to Common Council (Rules of the Common Council and Mayor) a. Any Other Recommendations Motion by Mayor Hammond seconded by Ald. Grade to approve R-7-26 Rules of the Common Council and Mayor. Main motion carried as amended 4-0 on roll call. Discussion considered the historical context of revisiting the Rules of the Common Council and Mayor a second time in the 2026-2027. Discussion also involved the City of Menasha’s Artificial Intelligence (AI) Policy, its applicability, interaction with the proposed rules, and interaction with other policies. Staff advised on peer community perspectives on elected officials as employees. Local governing bodies throughout the state are regarded as employees and comply with employee policies. Staff also spoke to the benefit of rules, and procedural options for amending the rules. Motion by Mayor Hammond seconded by Ald. Grade to amend number four under Section 1.15 of R-7-26 to read, “Use of cell phones during a meeting shall not be allowed except in the case of an emergency, medical accommodation, and/or to record, film or photograph the meeting pursuant to sec. 19.90 of the Wisconsin Statutes. Cell phones may be used between meetings.” Mayor Hammond withdrew his motion. Ald. Grade agreed to withdraw his second. Motion to amend by Ald. Rand seconded by Ald. Perkins to amend number four under Section 1.15 of R-7-26 to read, “Personal electronic devices shall be used in a manner that does not disrupt deliberation or constitute discourtesy to the body. The following uses are permitted: access to the agenda materials, meeting minutes, and supportive documents, participation in Page 40 of 146 City approved voting or meeting management systems, assistive technology and accessibility tools, emergency communications. Personal devices shall not be used for personal social media, unrelated communications, or any activity inconsistent with the business before the body. The presiding officer may call a member to order for disruptive use.” Motion carried on voice vote. Motion by Ald. Rand seconded by Ald. Perkins to amend number seven under Section 1.15 of R-7-26 to read, “Responsibility and Disclosure. a) Human Responsibility. The use of AI tools does not transfer responsibility for accuracy, truthfulness, or professional integrity. Any member who uses AI in preparing official council communications or documents bears sole responsibility for verifying the accuracy of the content submitted under their name. By submitting a document for official City use, the submitter affirms they have personally reviewed and can vouch for the accuracy, citations, data, and legal references contained therein. b) Disclosure for Packet Submissions. A council member who uses AI as a primary drafting tool for a document submitted for packet inclusion shall note that AI-assisted drafting was used. This disclosure may be made with a single line — e.g., "Drafted with AI assistance; reviewed and verified by the submitter" — appended to the document or filed simultaneously. Disclosure is not required for: grammar, spelling, or style checking, accessibility tools or text-to-speech conversion, summarization of documents the member has read, AI features embedded in standard office software (e.g., autocomplete, formatting suggestions), any use where the member has substantially rewritten or independently verified the output. c) Resident Data Protection. Non-public resident information — including but not limited to social security numbers, health records, or private utility data — shall not be submitted to any public AI model. d) Annual Technology Briefing. The City IT Department shall provide a brief annual update to the Common Council on the current state of AI and technology tools relevant to council functions. The purpose is to keep policy calibrated to actual conditions, not to impose new requirements. e) No Freestanding Penalty. Violation of this section is not a standalone complaint-eligible offense under Rule 1.08. Accuracy failures in submitted documents are addressed through correction and the member's public accountability. Intentional misrepresentation remains subject to applicable state statutes.” Main motion carried as amended 4-0 on roll call. Mayor Hammond offered a friendly amendment to strike “resident” from two locations in subpoint c of the proposed amendment. Motion to amend carried on voice vote. Motion by Ald. Rand seconded by Mayor Hammond to strike subpoint d of the proposed amendment. Motion to amend carried 4-0 on roll call. Discussion considered data requiring protection, disclosure for various work products using AI, and compliance. Motion by Ald. Rand seconded by Ald. Grade to amend number two under Section 1.08 to read “Member Complaints. Any member of the common council or a standing committee may file a complaint with the Chair (or City Attorney) for violations of council rules, Healthy Workplace Policy, Anti-Harassment Policy, Use of Technology & Electronic Communications System Policy (Appendix Q), relevant ordinance or state statute by any other member no later than forty-five (45) days following the occurrence”. Motion to amend carried on voice vote. Motion by Mayor Hammond seconded by Ald. Perkins to amend number seven under Section Page 41 of 146 1.15 of R-7-26 by adding, “e) Ethical Use. Common Council members when participating in any official City of Menasha business must use AI in accordance with all City of Menaha policies including conduct and anti-discrimination policies. These technologies must not be used to create content that is inappropriate, discriminatory, or otherwise harmful to others or the City of Menasha”. Motion carried on voice vote. F. ADJOURNMENT Motion by Ald. Ald. Grade seconded by Ald. Perkins to adjourn the Protocol Committee meeting at 9:55am. Page 42 of 146 City of Menasha Board of Appeals 100 Main Street, Menasha Friday December 5, 2025 2:00 PM Agenda A. CALL TO ORDER Meeting called to order by Chair Galeazzi at 2:01 pm. B. ROLL CALL PRESENT: Members Galeazzi, Vander Wyst, Jacobson, Rae-Othrow, Jungen ALSO PRESENT: CA Struve, PP Larsen, AP Heim, BIHS Humski, Clerk Snyder, DC Janet C. PUBLIC HEARING 1. Variance Request – Roof Pitch – Todd Hietpas – 718 Keyes Street, Menasha (Parcel No. 3-00047-00) Chair Galeazzi opened the public hearing at 2:02 pm and invited members of the public to speak. • Trevor Frank (722 Keyes Street, Menasha) commented in support of Todd Hietpas’ project. Frank described himself as an architect collaborating with Hietpas on this work to circumvent certain geometric limitations. Frank advised that Hietpas’ architectural proposal compliments the architecture of neighboring properties. Chair Galeazzi closed the public hearing at 2:04. 2. Variance Request – Front Yard Fence Height – Asher Jacobson – 101 Racine Street (Parcel No. 7-100086-00) 3. Variance Request – Front Yard Fence Height, Rear Yard Fence Height – Asher Jacobson – 105 Racine Street (Parcel No. 7-100085-00) 4. Variance Request – Garage Setback/Size, Front Yard Fence Height, Side Yard Fence Height – Asher Jacobson – 109 Racine Street (Parcel No. 7-100084-00) Chair Galeazzi opened the public hearing for variances 2, 3, and 4 concerning properties at 101, 105, and 109 Racine Street, Menasha, as submitted by Asher Jacboson at 2:04 pm and invited members of the public to speak. • Carey Halverson (504 First Street, Menasha) commented on aesthetic concerns with variance requests concerning fence height. Specifically, Halverson described the appearance of neighborhood division, reduced curb appeal, an existing contract affecting the fencing in question, and the look of industrialization in a neighborhood setting. Page 43 of 146 Chair Galeazzi closed the public hearing for variances 2, 3, and 4 concerning properties at 101, 105, and 109 Racine Street, Menasha, as submitted by Asher Jacboson at 2:07. D. MINUTES TO APPROVE 1. Board of Appeals, 10/6/25 Motion by Member Jungen seconded by Member Vander Wyst to approve the minutes of the 10/6/25 Board of Appeals meeting. Motion carried on voice vote. E. ACTION/DISCUSSION ITEMS 1. Variance Request – Roof Pitch – Todd Hietpas – 718 Keyes Street, Menasha (Parcel No. 3-00047-00) Todd Hietpas and Kelle Jorgensen appeared to speak on the variance request. Motion by Member Galeazzi seconded by Member Rae-Othrow to deny the reconstruction of the existing three seasons room and portions of the existing roof with a roof pitch less than 4/12ths at 718 Keyes Street, Menasha, as requested by the variance applicant, based on the applicant’s inability to meet the five legal standards required for a variance. Motion carried 5-0 on roll call. Board discussion considered the original structure of the home and its roof, service providers for these types of roof designs, and guttering systems for the proposed roof. The Board discussed the property owner’s ability to meet the five legal standards required for granting a variance. Specifically, the Board discussed that the applicant’s circumstance does not qualify as a hardship as there are other options for maintaining the sunroom. Staff advised on building code parameters surrounding roof pitch and egress windows, alterative options for achieving project goals such as size modifications to the egress window on the upper floor and use of leak-proof materials, the property’s conformity status and permitting history, and the zoning code’s historical development. The applicant provided supplemental signatures to a petition previously circulated and included in the Board of Appeals agenda packet, and additionally produced a three- dimensional rendering of the project plan. The applicant advised on hardship to the property absent a granted variance; specifically, the existing roof is leaking due to a low roof valley of less than 4/12 and necessary egress window. The applicant does not seek to increase property value, but rather to maintain the existing three seasons room containing the roof in question; the applicant describes this as a maintenance project. The applicant further advised that this project will not impact the public or neighboring properties as it seeks to maintain the existing structure, and because the property owner has sought buy-in by neighbors. Finally, the applicant advocated that the project adheres to the zoning code’s spirit as it seeks minimal interruption to community members. Page 44 of 146 2. Variance Request – Front Yard Fence Height – Asher Jacobson – 101 Racine Street (Parcel No. 7-100086-00) Asher Jacobson appeared to speak on the variance request. Motion by Member Jacobson seconded by Member Rae-Othrow to deny the installation of a ten-foot fence within the front yard setback at 101 Racine Street, Menasha, as requested by the variance applicant, based on the applicant’s inability to meet the five legal standards. Motion carried 5-0 on roll call. Board discussion considered the aesthetics of the fence, the commercial zoning of the properties located at 101 and 105 Racine Street and changes to fence height allowances on commercially zoned properties. Specifically, the zoning code allows an eight-foot fence on such properties. Staff advised that the zoning code allows different fence height limits on commercially zoned properties; this limit is eight feet. This may eliminate hardship and provide options to the applicant. Pursuit of the eight-foot fence is subject to approval by the Engineering Department pending a vision triangle evaluation. For traffic visibility, this fence must be 50% opaque. The Engineering Department may also consider a driveway apron abutting the proposed fence at 101 Racine Street. The applicant advised that the applicants’ variance requests for 101, 105, and 109 Racine Street are interconnected because they seek installation of a contiguous fence along the property line shared by these properties. The applicant shared additionally the history of these properties; specifically, a high volume of crime has been reported against these properties before and since the applicant took ownership. The applicant also shared concerns with debris and noise pollution around these properties. The applicant describes these experiences as a hardship that prohibits the enjoyment of the properties in question. The applicant advised that the fence would be a black-posted, chestnut brown thick deck fence. The applicant believes that the fence would enhance public welfare by preventing criminal activity on private property. 3. Variance Request – Front Yard Fence Height, Rear Yard Fence Height – Asher Jacobson – 105 Racine Street (Parcel No. 7-100085-00) Asher Jacobson appeared to speak on the variance request. Motion by Member Vander Wyst seconded by Member Jungen to deny the installation of a ten-foot fence within the front yard setback and a twelve-foot fence along the rear (eastern) property line at 105 Racine Street, Menasha, as requested by the variance applicant, based on the applicant’s inability to meet the five legal standards. Motion carried 5-0 on roll call. Page 45 of 146 Board discussion considered the lack of hardship presented by the applicant; specifically, the vacant lot is unaffected by neighborhood surveillance. Further, other criminal activity identified by the applicant may be addressed by law enforcement. Staff advised that 105 Racine Street is a commercially zoned, vacant lot that allows eight- foot fencing. The applicant advised that the purpose of this various request is to enhance privacy due to concerns of neighborhood surveillance. The applicant advised that this undermines their ability to enjoy the benefits of their property. 4. Variance Request – Garage Setback/Size, Front Yard Fence Height, Side Yard Fence Height – Asher Jacobson – 109 Racine Street (Parcel No. 7-100084-00) Asher Jacobson appeared to speak on the variance request. Motion by Member Rae-Othrow seconded by Member Vander Wyst to deny the construction of a detached garage within sixteen inches of side and rear yard setbacks and 864 square feet in size, installation of a ten-foot fence within the front yard setback, and installation of a twelve-foot fence along the side yard property line at 109 Racine Street, Menasha, as requested by the variance applicant, based on the applicant’s inability to meet the five legal standards. Motion carried 5-0 on roll call. Board discussion considered mechanisms for determining the size of the original footprint, the option for the property owner to build a shed for storing, and the interaction of personal circumstances with legal standards. The Board specifically discussed the applicant’s failure to meet the hardship criteria; the Board finds that a home without a garage, or with a small garage, does not constitute a hardship. The Board additionally discussed the uniqueness of the applicant’s property, finding it non-unique among surrounding properties. Staff advised that while this property is zoned commercially, it is primarily used residentially, and is thus subject to the residential zoning ordinances. Staff additionally advised on setbacks for garages and other accessary structures, the history of the zoning code in this regard, and comparative structures in the area. Staff additionally discussed legal non-conforming structures; if these structures are destroyed, they may be reconstructed upon the same footprint. Construction outside of the original footprint forfeits legal non-conforming status. Staff advised that proving the size of the original, legal non-conforming structure is the burden of the property owner. Staff emphasized that the property owner could legally erect a 701 square foot garage with three-foot setbacks on the property in question. The applicant advised that the garage sought is thirty-six by twenty-four feet and is designed to align with the home’s sizing. The applicant advised that alternatives to the proposed garage are unideal due to fire risks and unstable foundation. Page 46 of 146 F. ADJOURNMENT Motion by Member Galeazzi seconded by Member Rae-Othrow to adjourn the Board of Appeals meeting at 4:12 pm. Motion carried on voice vote. Minutes recorded by City Clerk Kaija Snyder. Page 47 of 146 City of Menasha Board of Appeals 100 Main Street, Menasha Friday December 5, 2025 1:00 PM Workshop Minutes Meeting called to order by Attorney Struve at 1:01pm. PRESENT: Members Galeazzi, Vander Wyst, Jacobson, Rae-Othrow, Jungen ALSO PRESENT: CA Struve, PP Larsen, Clerk Snyder, DC Janet Staff advised that the purpose of this workshop is to provide Board of Appeals members with a training on their roles and duties to this body, as a training has not been held in approximately three years and the current calendar year has seen an unprecedented influx of variance applications. Staff facilitated this training via PowerPoint using resources developed by the University of Wisconsin – Madison Extension for Local Government, including a video on the role of the Zoning Board and its fundamental responsibilities, and a video on variances. Staff additionally discussed case law as it relates to factors that may and may not contribute to Board decision making. Staff concluded the training presentation by describing the five legal standards the Menasha Municipal Code requires a variance applicant to achieve for the Board to grant a variance: (1) unnecessary hardship; (2) uniqueness of property; (3) unexclusive desire to increase property value; (4) non-detrimental to public welfare; (5) does not undermine the spirit of the Zoning Code. Board discussion considered the standard of proof, defining the five legal standards to various neighborhoods, staff discussions with applicants ahead of their appearance before the Board of Appeals, and the overall purpose of the process. The Board of Appeals Workshop meeting adjourned at 1:50pm. Page 48 of 146 Page 49 of 146 PROCLAMATION Office of the Mayor WHEREAS, the city clerk is the liaison between the public and their government promoting democracy and fair access to local government; and WHEREAS, the city clerk and deputy clerk administer elections, registration, and voting; key elements in the democratic process which must be done correctly for the whole system to function effectively; and WHEREAS, the city clerk is the keeper of community history and vital recrods, as well as providing access to city records and legislative actions ensuring transparency to the public; and WHEREAS, the city clerk administers oaths, as well as issues licenses and permits; and WHEREAS, the Wisconsin Municipal Clerks Association was formed in 1980 and has over 1,400 members; and NOW THEREFORE BE IT PROCLAIMED, that I, Austin R. Hammond, Mayor of the City of Menasha, do hereby proclaim the week of May 3rd - 9th, 2026 to be: Municipal Clerks Week in the City of Menasha, recognizing the essential role Municipal Clerk and Municipal Deputy Clerk play in local government; and to further extend appreciation to our City Clerk, Kaija Snyder, and Deputy City Clerk, Evan Janet, and all Municipal Clerks for the vital services they perform exemplary dedication to the communities they represent. Signed and Seated this 29th day of April, 2026 a; R. u-1 Austin R. Hammond, Mayor Page 50 of 146 PROCLAMATION Office of the Mayor WHEREAS, National Police Week was initiated by President John F. Kennedy, in 1962 in recognition of law enforcement officers who have lost their lives in the line of duty for the safety and protection of others; and WHEREAS, police officers serve our community by safeguarding life and property, by protecting citizens against violence, disorder, and deception; and WHEREAS, the Menasha Police Department continuously provides a vital public service, built upon the model of modern police services, strong partnerships, and using respect, creativity, and technology to find solutions and improve the quality of life for all; and WHEREAS, there are more than 800,000 law enforcement officers serving in communities across the United States, including the dedicated members of the City of Menasha Police Department; and WHEREAS, these women and men by their distinctive service and dedicated efforts as law enforcement officers, community service officers, and auxiliary officers have earned our highest respect and deepest gratitude; and NOW THEREFORE BE IT PROCLAIMED, that I, Austin R. Hammond, Mayor of the City of Menasha, do hereby proclaim May 10th-16th, 2026to be: National Police Week Signed and Sealed this 29th day of April, 2026 a R. H--J Austin R. Hammond, Mayor Page 51 of 146 Page 52 of 146 Page 53 of 146 Page 54 of 146 Page 55 of 146 Page 56 of 146 Page 57 of 146 Page 58 of 146 Page 59 of 146 Page 60 of 146 Page 61 of 146 Page 62 of 146 Page 63 of 146 Page 64 of 146 Page 65 of 146 Page 66 of 146 Page 67 of 146 Page 68 of 146 Page 69 of 146 Page 70 of 146 Page 71 of 146 Page 72 of 146 Page 73 of 146 Page 74 of 146 Page 75 of 146 Page 76 of 146 Page 77 of 146 Page 78 of 146 Page 79 of 146 Page 80 of 146 Page 81 of 146 Page 82 of 146 Page 83 of 146 Page 84 of 146 Page 85 of 146 Page 86 of 146 Page 87 of 146 Page 88 of 146 Page 89 of 146 Page 90 of 146 Page 91 of 146 Page 92 of 146 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3610 | Fax (920) 967-5272 | menashawi.gov City of Menasha | Department of Public Works MEMORANDUM DATE April 30, 2026 TO FROM James Merten, Director of Public Works RE Inclement Weather Response Synopsis Over the past month, successive severe weather events have placed significant demands on Public Works crews. In light of the widespread impacts on Menasha residents, provided below is summary of the major events, their effects on the City, and the actions the Public Works Department taken to protect public health, safety, and property. This memo focuses on two separate but related events: the heavy rainfall event of April 13–14 and the subsequent rise in lake levels caused by upstream flooding on the Wolf River. April 13th–14th Rainfall Event According to National Weather Service reports, the City of Menasha received between 3.1 and 5.7 inches of rain, as recorded at various stations, during the two-day rainfall event of April 13–14. These totals were among the highest recorded in the immediate region and represented the highest amounts within Winnebago County. The two-day rainfall equated to roughly one to nearly two months’ worth of normal precipitation (monthly average: 3.2 inches) falling in just 48 hours. This extreme intensity, combined with already saturated ground conditions from above-normal spring moisture – including a major March blizzard and subsequent rapid snowmelt – led to rapid-onset flooding across the area. Sanitary Sewer Overflow At midnight on April 13, crews were dispatched to the Ninth Street lift station in response to a high water alarm. The problem was quickly resolved with no reported impacts to properties in the station’s service area. Crews then conducted inspections across the sanitary sewer system and found that many critical points were rapidly approaching or had already reached capacity due to significant inflow and infiltration of stormwater. Page 93 of 146 2 of 3 By approximately 12:30 a.m., Public Works deployed its portable pumps to relieve system pressure and prevent or minimize basement backups. Multiple pumps were deployed at some locations to account for the unprecedented flow running through the system. Crews continuously monitored and adjusted operations until the system stabilized. In total, an estimated 2.5 million gallons of water were pumped from the sanitary sewer system. To date, the City has received a limited, but noteworthy number of complaints regarding sewer backups, with the majority occurring in the Seventh Street area (see Figure 1 below). Figure 1 – Map of the Seventh Street area impacted by flooding and sewer backups (red box) and other nearby areas impacted by flooding (blue lines). Storm Sewer and Surface Flooding The storm sewer system was also overwhelmed, leading to widespread surface flooding in Menasha and surrounding communities. Notable flooding occurred in the Seventh Street area, on Ninth Street near Elmwood Drive, on Fox Street, and along the city limits on Plank Road and Oneida Street (see Figure 1 above). The Seventh and Ninth Street areas are particularly vulnerable due to their low ground elevation at the upstream end of the storm sewer network, which provides limited storage capacity during heavy rain events. Crews worked aggressively to clear debris from storm drains, removing blockages caused by leaves and other material carried by the flood waters. Crews also addressed isolated flooding caused by leaves and debris plugging the storm drains throughout the City. Page 94 of 146 3 of 3 Thanks to these efforts, the majority of flooding subsided by 7 a.m. on April 14, though Fox Street and the Plank Road/Oneida Street areas remained flooded longer. The combined sanitary sewer and stormwater response efforts required approximately 210 staff hours (excluding administrative personnel). Property Damage Support In recognition of the significant damage to private property, the Public Works Department offered free bulky item collection for water-damaged items. The service was initially provided citywide from April 15–17 and was later extended through Tuesday, April 21, on a request-only basis. Staff dedicated an estimated 80 manhours to this effort. Rising Lake Level Flooding Event (April 21st – Current) In response to significant flooding along the Wolf River that heavily impacted Shiocton and New London, City staff contacted the U.S. Army Corps of Engineers to assess potential downstream effects on Menasha. The Corps confirmed that the increased flows would likely cause flooding in low-lying areas of the City. On April 21, Public Works issued a public notification alerting residents to the potential flooding risks. To assist residents, the City obtained unused sandbags from the Shiocton area and made them available at no charge at several locations throughout Menasha. Crews proactively placed sandbags in the Fox Street neighborhood and began pumping water from the area. As lake levels continued to rise, staff added more sandbags and prepared additional supplies. Crews also conducted ongoing monitoring of multiple low-lying areas. As of the time of writing this memo, the elevations of Lake Winnebago and Little Lake Butte des Morts have only recently crested and are now slowly receding toward normal elevations. To date, City crews have dedicated more than 200 staff hours (excluding administrative personnel) to protecting Menasha residents and properties from the rising floodwaters. Additional staff time is expected for removal and disposal of sandbags. Page 95 of 146 COMMON COUNCIL MINUTES Tuesday, April 21, 2026 at 5:00 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Mayor Hammond at 5:00pm. B. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. C. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, Ropella Also Present: FD Sassman, CDD Dane, PRD Sackett, PHD Hutter, FM Mavroff, Lt. Spiegel, LD Kopetsky, CA Struve, Mayor Hammond, Clerk Snyder, DC Janet D. PUBLIC HEARING Staff advised that the three proposed text amendments to the City of Menasha's Zoning Code are designed to answer a recent housing needs study initiated by the Community Development Department. These proposals seek to simplify housing development requirements. 1. O-5-26 — Proposed Text Amendment to Title 13, Chapter 1, Article C, Sections 13-1-25(f)(12), and 13-1-26(f)(12) and 13-1-39(f)(11) of the Code of Ordinances Pertaining to Minimum Roof Pitch in the R-1, R-2, and R-1A Districts Mayor Hammond opened the public hearing at 5:07 pm and invited members of the public to speak. Mayor Hammond closed the public hearing at 5:08pm after no members of the public chose to speak. 2. O-6-26 — Proposed Text Amendment to Title 13, Chapter 1, Article C, Sections 13-1-25(f)(13)(a) and 13-1-26(f)(13)(a) and 13-1-35(g)(4)(a), and 13- 1-39(f)(12)(a) of the Code of Ordinances Pertaining to the Minimum Garage Dimensions in the R-1, R-2, R-2A, and R-1A Districts Mayor Hammond opened the public hearing at 5:08pm and invited members of the public to speak. Don Merkes (163 Main Street, Menasha) spoke on the historical purpose of the legislation governing minimum garage dimensions. This section of the Municipal Code was designed to give Menasha residents storage space to enhance curb appeal and neighborly relations. Merkes encouraged the Common Council to vote against O-6-26. Jennifer Sunstrom (W6124 Aerotech Drive, Appleton) spoke in support of O- 6-26. Sunstrom advised that to manage the present housing crisis, housing must adapt by creating options for single-person families, aging populations, Page 96 of 146 and low-income homeowners. Sunstrom encouraged the Common Council to vote for O-6-26. Mayor Hammond closed the public hearing at 5:17pm. 3. O-7-26 — Proposed Text Amendment to Title 13, Chapter 1, Article C, Sections 13-1-25(f)(7), 13-1-26(f)(7), 13-1-35(a), 13-1-35(h), 13-1-35(h)(1), 13- 1-35(i), and 13-1-35(i)(1) Pertaining to Lot Standards in the R-1, R-2, and R-2A Districts Mayor Hammond opened the public hearing at 5:17pm and invited members of the public to speak. Abby Maslinka (1377 Midway Road, Menasha) spoke in favor of O-7-26. Maslinka commented that reduced restrictions for housing developments means increased flexibility and options for residents. Nathan Schulzie (1198 Fieldview Drive, Menasha) questioned the minimum allowable lot size. Mayor Hammond closed the public hearing at 5:21pm. E. PUBLIC COMMENTS ON ANY MATTER OF CONCERN TO THE CITY F. REPORT OF DEPARTMENT OFFICERS/DEPARTMENT HEADS/STAFF/CONSULTANTS Motion by District 7 Alderperson Grade, seconded by District 6 Alderperson Marshall to receive. Motion carried on voice vote. 1. Presentations: 2. Minutes to Receive: a. Administration Committee, 4/6/26 b. Board of Public Works, 4/6/26 c. Personnel Committee, 4/6/26 d. Library Board of Trustees, 2/24/26 e. Water and Light Commission, 3/25/26 f. Committee on Aging, 3/13/26 g. Plan Commission, 3/3/2026 h. IT Steering Committee, 3/19/26 i. Parks and Recreation Board, 4/14/26 3. Communications: a. Lawn Care Flyer b. Unofficial Election Results - April 7, 2026 Spring Election Page 97 of 146 c. Brews on ‘Bago 2026 d. Rock the Block – May 14-16, 2026 e. Comprehensive Plan Open House - April 29 f. Listen to the Loop - June 5, 2026 g. Fox-Wolf Watershed Clean-Up Day - May 2, 2026 h. Heckrodt Wetland Reserve - 2025 Impact Report i. National Library Week Proclamation G. CONSENT AGENDA 1. Common Council Minutes, 4/6/26 Motion by District 7 Alderperson Grade, seconded by District 3 Alderperson Hale to approve. Motion carried on voice vote. 2. Administration Committee, 4/6/26, Recommends Approval of: a. Assignment of Redevelopment Agreement By and Between the City of Menasha and McClone Downtown Development LLC Dated as of April 7, 1997, and First Amended as of May 18, 2015 Motion by District 2 Alderperson Eisenach, seconded by District 3 Alderperson Hale to approve. Motion carried 8-0 on roll call. 3. Board of Public Works, 4/6/26, Recommends Approval of: a. Payment — Northeast Asphalt, Inc; Contract No. 2025-03; Jefferson Park Boat Launch; $40,413.14 (Payment No. 6) Motion by District 8 Alderperson Ropella, seconded by District 6 Alderperson Marshall to approve. Motion carried 8-0 on roll call. b. Recommend to Award — Contract Unit No. 2026-01; Street Construction on Eighth Street, Third Street, and DePere Street; MCC, Inc.; $195,922.05 Motion by District 8 Alderperson Ropella, seconded by District 6 Alderperson Marshall to approve. Motion carried 8-0 on roll call. c. Recommend to Award — Contract Unit No. 2026-02; Epoxy Pavement Markings on Third Street and Racine Street; Century Traffic, LLC; $122,398.20 Motion by District 8 Alderperson Ropella, seconded by District 5 Alderperson Lewis to approve. Motion carried 8-0 on roll call. Page 98 of 146 d. Street Use Permit Application – Memorial Day Parade; Monday, May 25, 2026; 8:00 a.m. to 10:30 a.m.; Twin City Veterans Motion by District 8 Alderperson Ropella, seconded by District 6 Alderperson Marshall to approve. Motion carried 8-0 on roll call. e. Proposal for an Additional Street Paving Contract Motion by District 8 Alderperson Ropella, seconded by District 6 Alderperson Marshall to approve. Motion carried 8-0 on roll call. 4. Personnel Committee, 4/6/26, Recommends Approval of: a. City Employee Volunteer Opportunity – Greater Fox Cities Area Habitat for Humanity Menasha Rock the Block Motion by District 4 Alderperson Perkins, seconded by District 5 Alderperson Lewis to approve. Motion carried 8-0 on roll call. 5. Parks & Recreation Board, 4/14/26, Recommends Approval of: a. Intergovernmental Agreement between the City of Neenah & City of Menasha for 2026 Neenah Pool Passes Motion by District 7 Alderperson Grade, seconded by District 4 Alderperson Perkins to approve. Motion carried 8-0 on roll call. Staff advised that this agreement establishes reciprocity for aquatic facility season passes. This agreement allows for resident and non-resident rates. b. Community Partner Agreement between the City of Menasha and Greater Fox Cities Area Habitat for Humanity, Inc., for the Appleton West Rock the Block 2026 event, contingent upon approval as to form by the City Attorney Motion by District 7 Alderperson Grade, seconded by District 5 Alderperson Lewis to approve. Motion carried 8-0 on roll call. Staff advised that this agreement allows areas such as Canal Commons, Scanlon Park, Clinton Center Park, the Tayco Foundation, and the Marina to receive volunteer work during the annual Rock the Block event held by the Greater Fox Cities Area Habitat for Humanity. 6. Plan Commission, 2/3/26, Recommends Approval of: Page 99 of 146 a. Property Acquisition - 800 Ninth Street (Parcel 12103531502) (Quarry) Motion by District 2 Alderperson Eisenach, seconded by District 3 Alderperson Hale to approve. Motion carried 6-2 on roll call. District 5 Alderperson Lewis and District 6 Alderperson Marshall voted no. Discussion considered the merits of conducting an environmental study before approving an offer to purpose and potential uses of the quarry site. Staff advised on the implementation process following property acquisition and envisioned uses of the site. H. ITEMS REMOVED FROM THE CONSENT AGENDA I. ACTION ITEMS 1. Accounts Payable and payroll for the term of 04/03/26-04/16/26 in the amount of $3,411,356.58 Motion by District 2 Alderperson Eisenach, seconded by District 3 Alderperson Hale to approve. Motion carried 8-0 on roll call. 2. Offer to Purchase — 800 Ninth Street (Parcel No. 1-210353-15) (Quarry) Motion by District 3 Alderperson Hale, seconded by District 2 Alderperson Eisenach to approve. Motion carried 6-2 on roll call. District 5 Alderperson Lewis and District 6 Aldperson Marshall voted no. 3. Scope of Work for Davel Engineering & Environmental, Inc. for a Phase I Environmental Site Assessment for Parcel 12103531502 (Quarry) – Contingent Upon Approval of City’s Offer to Purchase and Davel’s Signature of the City’s Indemnification/Hold Harmless Agreement and Insurance Requirements. Motion by District 3 Alderperson Hale, seconded by District 2 Alderperson Eisenach to approve. Motion carried 7-1 on roll call. District 6 Alderperson Marshall voted no. Discussion considered water quality at the quarry site. Staff advised that this environmental site assessment will reveal historical uses of the site. Page 100 of 146 J. HELD OVER BUSINESS K. ORDINANCES AND RESOLUTIONS 1. O-5-26 — An Ordinance Amending Title 13, Chapter 1, Article C, Sections 13- 1-25(f)(12) and 12-1-26(f)(12) and13-1-39(f)(11) of the Code of Ordinances, Effectively Removing the Minimum Roof Pitch Requirement in the R-1, R-2, and R-1A Districts (Introduced by Ald. Eisenach) Motion by District 2 Alderperson Eisenach, seconded by District 4 Alderperson Perkins to approve. Motion failed 2-6 on roll call. District 2 Alderperson Eisenach and District 7 Alderperson Grade voted yes. Discussion considered the effect of regulatory reform on development and building costs, and the efficacy of applying code reforms across the entire community. 2. O-6-26 — An Ordinance Amending Title 13, Chapter 1, Article C, Sections 13- 1-25(f)(13)(a) and 13-1-26(f)(13)(a) and 13-1-35(g)(4)(a), and 13-1-39(f)(12)(a) of the Code of Ordinances Effectively Reducing the Minimum Garage Dimensions in the R-1, R-2, R-2A, and R-1A Districts (Introduced by Ald. Eisenach) Motion by District 2 Alderperson Eisenach, seconded by District 5 Alderperson Lewis to approve. Motion failed 3-5 on roll call. District 2 Alderperson Eisenach, District 4 Alderperson Perkins, and District 5 Alderperson Lewis voted yes. Discussion considered constituent complaints around outdoor property management, lots for which an ordinance such as this is appropriate, and the merits of improving housing costs for some percentage of residents. 3. O-7-26 — An Ordinance Amending Title 13, Chapter 1, Article C, Sections 13- 1-25(f)(7) and 13-1-26(f)(7) and 13-1-35(a), 13-1-35(h), 13-1-35(h)(1), 13-1- 35(i), and 13-1-35(i)(1) of the Code of Ordinances, Effectively Reducing the Minimum Lot Size Standards in the R-1 and R-2 Districts and Effectively Changing Density Standards in the R-2A District (Introduced by Ald. Eisenach) Motion by District 2 Alderperson Eisenach, seconded by District 5 Alderperson Lewis to approve. Motion carried 5-3 on roll call. District 1 Alderperson Rand, District 6 Alderperson Marshall, and District 8 Alderperson Ropella voted no. Discussion considered the merits of a Zoning Code reform that considers the geography of specific neighborhoods, rather than broader changes such as this. Page 101 of 146 Staff advised that the proposed dwelling density associated with O-7-26 is twelve. 4. O-8-26 — An Ordinance Amending Title 2, Chapter 4, Section 2-4-15(f) of the Code of Ordinances (Procedure in Municipal Court) Increasing the Maximum Fee for Court Costs Collectible in a Municipal Court Action (Introduced by Mayor Hammond) Motion by District 2 Alderperson Eisenach, seconded by District 5 Alderperson Lewis to approve. Motion carried 8-0 on roll call. 5. R-6-26 — A Resolution Increasing Municipal Court Fees to $48 (Maximum Allowed by State Law) (Introduced by Mayor Hammond) Motion by District 2 Alderperson Eisenach, seconded by District 4 Alderperson Perkins to approve. Motion carried 8-0 on roll call. 6. R-9-26 — A Resolution to Approve the Cancellation of Outstanding Checks; and the Write-Off of General Uncollectible Accounts Receivables and Delinquent Personal Property Tax Receivables (Introduced by Mayor Hammond) Motion by District 2 Alderperson Eisenach, seconded by District 5 Alderperson Lewis to approve. Motion carried 8-0 on roll call. Staff advised that this resolution cancels expired checks and writes off unreceivable charges. These may be added onto tax bills or filed with the Department of Revenue. This is an annual procedure. 7. R-10-26 - A Resolution Expressing Gratitude to Representative Dean Kaufert and Senator Dassler-Alfheim for Working to Secure Lift Bridge Aid for the City of Menasha Racine Street Bridge (Introduced by Mayor Hammond & Ald. Grade) Motion by District 7 Alderperson Grade, seconded by District 6 Alderperson Marshall to approve. Motion carried 8-0 on roll call. L. APPOINTMENTS 1. Alderman Rand's Letter of Resignation (Plan Commission (alternate), Redevelopment Authority, Sustainability Committee, Lawson Canal Ad-Hoc Advisory Committee, Racine Street-Main Street and Racine Street-Ahnaip Page 102 of 146 Street Roundabout Landscape Ad-Hoc Committee), effective April 6, 2026 Motion by District 7 Alderperson Grade seconded by District 8 Alderperson Ropella to approve. Motion carried on voice vote. 2. Mayor's appointment of Alderman Perkins to the Redevelopment Authority for the term of 4/22/26–9/1/27 Motion by District 7 Alderperson Grade seconded by District 5 Alderperson Lewis to approve. Motion carried on voice vote. 3. Mayor's reappointment of Elke Werner to the Plan Commission for the term of 5/1/26–5/1/29 Motion by District 7 Alderperson Grade seconded by District 4 Alderperson Perkins to approve. Motion carried on voice vote. 4. Mayor's reappointment of Dan Kelpinski to the Committee on Aging 5/1/26– 4/30/29 Motion by District 7 Alderperson Grade seconded by District 6 Alderperson Marshall to approve. Motion carried on voice vote. 5. Mayor's reappointment of Michael Keehan to the Neenah-Menasha Fire Rescue Joint Fire Commission for the term of 5/1/26–5/1/29 Motion by District 7 Alderperson Grade seconded by District 6 Alderperson Marshall to approve. Motion carried on voice vote. 6. Mayor's reappointment of Trevor Martin to the Police Commission for the term of 5/1/26–5/1/31 Motion by District 7 Alderperson Grade seconded by District 3 Alderperson Hale to approve. Motion carried on voice vote. 7. Mayor's reappointment of Angie Demers to the Sustainability Committee for the term of 5/1/26–5/1/29 Motion by District 7 Alderperson Grade seconded by District 5 Alderperson Lewis to approve appointments 7 and 8 together. Motion carried on voice vote. 8. Mayor's appointment of Laura Derocher to the Sustainability Committee for the term of 5/1/26–5/1/29 9. Mayor's appointment of Ed Kassel to the Redevelopment Authority for the term of 4/22/26–9/1/30 Motion by District 7 Alderperson Grade seconded by District 4 Alderperson Perkins to approve. Motion carried on voice vote. M. CLAIMS AGAINST THE CITY N. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA O. PRESENTATION TO OUTGOING ALDERMEN Page 103 of 146 1. Alderman Randy Ropella (Mayor Hammond) Mayor Hammond thanked District 8 Alderman Ropella for his years of service to the City of Menasha. District 8 Alderman Ropella shared pride for his work with the City, and hopes for the community's future. The Common Council extended additional thanks to District 8 Alderman Ropella. P. ADJOURNMENT Motion by District 6 Alderperson Marshall seconded by District 5 Alderperson Lewis to adjourn the Common Council (Sine Die) meeting at 6:44pm. Motion carried on voice vote. Minutes submitted by City Clerk Kaija Snyder. Page 104 of 146 COMMON COUNCIL MINUTES Tuesday, April 21, 2026 at 6:00 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Mayor Hammond at 7:02pm. B. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. C. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, School Also Present: FD Sassman, DPW Merten, CDD Dane, PRD Sackett, PHD Hutter, FM Mavroff, Lt. Speigel, LD Kopetsky, CA Struve, Mayor Hammond, Clerk Snyder, DC Janet D. PUBLIC HEARING Mysti Haagen (2140 Grassy Plains Drive, Menasha) commented on historic spring rainstorms and flooding in the City of Menasha. Hagen specifically spoke to dangerously high, fast-moving water in a ditch adjacent to her property's easement. Hagen expressed concerns for area children and encouraged the Common Council to place this matter on a future agenda for formal review to prevent tragedy. E. PUBLIC COMMENTS ON ANY MATTER OF CONCERN TO THE CITY F. REPORT OF DEPARTMENT OFFICERS/DEPARTMENT HEADS/STAFF/CONSULTANTS Motion by District 7 Alderperson Grade seconded by District 6 Alderperson Marshall to approve. Motion carried on voice vote. 1. Presentations: 2. Minutes to Receive: a. Protocol Committee, 4/13/26 3. Communications: a. R-7-26 – A Resolution Adopting Rules of the Common Council and Mayor; Expectation of Non-Emergency Outreach to City of Menasha Staff G. CONSENT AGENDA H. ITEMS REMOVED FROM THE CONSENT AGENDA I. ACTION ITEMS Page 105 of 146 J. HELD OVER BUSINESS K. ORDINANCES AND RESOLUTIONS 1. R-7-26 - A Resolution Adopting Rules of the Common Council and Mayor (Introduced by Mayor Hammond & Ald. Grade) Motion by District 7 Alderperson Grade seconded by District 4 Alderperson Perkins to approve. District 7 Alderperson Grade and District 4 Alderperson Perkins withdrew the motion and second to approve. Discussion considered the importance of accessibility, and the addition of an exemption for medical devices to Section 1.15 of R-7-26. Motion by District 1 Alderperson Rand, seconded by District 4 Alderperson Perkins to refer R-7-26 back to the Protocol Committee to drive Council- specific language before returning to the Common Council. Motion carried on voice vote. Discussion considered a recently approved policy concerning artificial intelligence and its implications. Mayor Hammond asked for unanimous consent to continue the Common Council (Organizational) meeting without governing rules. The Common Council agreed unanimously. L. APPOINTMENTS 1. Common Council Appointments a. Council President (1 year term effective immediately) Mayor Hammond opened the floor for Common Council appointments. District 7 Alderperson Grade was nominated by District 2 Alderperson Eisenach to serve as Council President. No other nominations were made, and a unanimous ballot was cast for District 7 Alderperson Grade to be appointed Council President. b. An Alderman Member to the Plan Commission (1 year term effective immediately) District 2 Alderperson Eisenach was nominated by District 7 Alderperson Grade to serve as the Alder Member of the Plan Commission. No other nominations were made, and a unanimous ballot was cast for District 2 Alderperson Eisenach to be appointed as the Alder Member of the Plan Commission. c. An Alternate Alderman Member to the Plan Commission (1 year term effective immediately) District 8 Alderperson School was nominated by District 7 Alderperson Grade Page 106 of 146 to serve as the Alternate Alder Member to the Plan Commission. No other nominations were made, and a unanimous ballot was cast for District 8 Alderperson School to be appointed Alternate Alder Member to the Plan Commission. M. RECESS TO COMMITTEES Motion by District 7 Alderperson Grade seconded by District 5 Alderperson Lewis to recess to committees. Motion carried on voice vote. Motion by District 7 Alderperson Grade seconded by District 2 Alderperson Eisenach to reconvene to Common Council. Motion carried on voice vote. 1. Administration Committee 2. Board of Public Works 3. Personnel Committee N. APPOINTMENTS 1. Common Council Appointments a. Member of the Protocol Committee Mayor Hammond opened the floor for further Common Council appointments. District 1 Alderperson Rand was nominated by District 3 Alderperson Hale to serve as the Protocol Committee member-at-large. No other nominations were made, and a unanimous ballot was cast for District 1 Alderperson Rand. b. Member of the IT Steering Committee (Chair or Vice Chair of the Administration Committee) No action was taken, as the Chair of the Administration Committee, District 3 Alderperson Hale, is automatically named member of the IT Steering Committee. c. Member of the Neenah Menasha Fire Rescue Joint Finance and Personnel Committee No action was taken, as the Council President, District 7 Alderperson Grade, and the Chair of the Personnel Committee, District 4 Alderperson Perkins, are automatically named members of the Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee. Council President (automatic - no action required) Personnel Committee Chair d. Member of the Sustainability Committee District 5 Alderperson Lewis was nominated by District 4 Alderperson Perkins to serve as a member of the Sustainability Committee. District 3 Alderperson Hale was nominated by District 7 Alderperson Grade to serve as a member of the Sustainability Committee. District 3 Alderperson Page 107 of 146 Hale declined this nomination. No other nominations were made, and a unanimous ballot was cast for District 5 Alderperson Lewis as a member of the Sustainability Committee. 2. Mayor's Appointments a. Appointment of Alderman Ted Grade to the Parks and Recreation Board (1 year term effective immediately) Motion by District 3 Alderperson Hale seconded by District 4 Alderperson Perkins to approve. Motion carried on voice vote. b. Appointment of Alderman Tim Hale to the Landmarks Commission (1 year term effective immediately) Motion by District 2 Alderperson Eisenach seconded by District 5 Alderperson Lewis to approve. Motion carried on voice vote. c. Appointment of Alderman Tom Marshall to the Neenah Menasha Fire Rescue Joint Finance and Personnel Committee (1 year term effective immediately) Motion by District 7 Alderperson Grade seconded by District 4 Alderperson Perkins to approve. Motion carried on voice vote. d. Reappointment of Jennifer Sassman to the Room Tax Commission for the term of 5/1/26 - 4/30/27 Motion by District 7 Alderperson Grade seconded by District 5 Alderperson Lewis to approve. Motion carried on voice vote. O. CLAIMS AGAINST THE CITY P. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA Q. ADJOURNMENT Motion by District 6 Alderperson Marshall seconded by District 7 Alderperson Grade to adjourn the Common Council (Organizational) meeting at 8:06pm. Motion carried on voice vote. Minutes submitted by City Clerk Kaija Snyder. Page 108 of 146 Weekly Accounts Payable 4/23/2026 & 4/30/26 $713,670.16 Checks #90527-90650 Void Check #89739 - Lamers, Lori (reissued) ($2,120.00) Void Check #89334 - Nadine, Jadik ($200.00) Bi-Weekly Payroll 4/30/2026 $260,990.11 Additional Regular Cycle Accounts Payables -Paid Electronically Spectrum 4/17/26 $90.05 Wisconsin Deferred Compensation 4/20/26 $12,364.75 Wisconsin Support Collections 4/20/26 $802.51 Community First CU-Payroll Deduction 4/20/26 $540.10 Community First CU-Payroll Deduction 4/20/26 $175.00 Employee Benefits-Flex Spending 4/20/26 $2,622.28 Employee Benefits-Flex Spending 4/20/26 $2,752.28 Nationwide Deferred Compensation 4/21/26 $3,279.50 Nationwide Deferred Compensation 4/21/26 $3,279.50 Home Depot 4/21/26 $7.30 Chargebacks 4/22/26 $2,518.10 Delta Dental 4/22/26 $2,278.73 Federal Tax Withholding 4/22/26 $85,705.37 State of Wisconsin Environmental 4/28/26 $599,457.48 Delta Dental 4/29/26 $2,225.90 State Tax Withholding 4/29/26 $15,173.01 Employee Trust Funds (WRS) 4/30/26 $163,353.47 FSA/HRA Admin Fees 4/30/26 $540.10 $897,165.43 $1,869,505.70 Yessi Laracuente 04/30/26 Yessi Laracuente Date Finance Manager Notes: - Gaps in check numbers indicate that more invoices being paid than fit on one check stub (The last check stub used is the check number that will appear on the check register) City of Menasha Disbursements 04/17/26-04/30/26 Items included on this list have been properly audited and certified by the City Finance Director and are being presented for approval by the Common Council. Page 109 of 146 Date: 4/29/2026 AP Check Register Check Date: 4/23/2026 Page 1 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description AIRGAS USA LLC 90527 4/23/2026 9170868330 731-1022-541.30-18 191.07 WELDING SUPPLIES AIS TRUST ACCOUNT NEWPORT 90528 4/23/2026 3477106 100-0408-552.21-06 1,682.00 SPECIAL EVENT INSURANCE 4TH OF JULY ALL-LIFT SYSTEMS LLC 90529 4/23/2026 04932299-IN 731-1022-541.30-18 181.40 CHAIRS/STRAPS ARING EQUIPMENT COMPANY INC 90530 4/23/2026 924084 731-1022-541.38-03 257.33 GAS SPRING 4/23/2026 924085 731-1022-541.38-03 21.32 BULBS/PARTS BADGER LABORATORIES INC 90531 4/23/2026 26-006431 601-1020-543.21-02 1,465.00 MARCH-INDUSTRIAL TESTING GUNDERSON G2 4/23/2026 26-006432 601-1020-543.21-02 1,675.00 MARCH-INDUSTRIAL TESTING INTERTAPE POLYMER GROUP BATTERIES PLUS LLC 90532 4/23/2026 P90877986 100-0801-521.24-03 27.95 12V BATTERIES 4/23/2026 P90893236 100-0801-521.24-03 27.95 12V BATTERIES BERGSTROM FORD LINCOLN 90533 4/23/2026 118598 731-1022-541.38-04 42.54 STOP LAMP BUILDING FOR KIDS 90534 4/23/2026 12134489 100-0702-552.30-18 150.00 MUSEUM LEARNERS FIELD TRIP-7/1/26 191.07 Total for check: 90527 1,682.00 Total for check: 90528 181.40 Total for check: 90529 278.65 Total for check: 90530 3,140.00 Total for check: 90531 55.90 Total for check: 90532 42.54 Total for check: 90533 150.00 Total for check: 90534 Combined Page 1 Page 110 of 146 Date: 4/29/2026 AP Check Register Check Date: 4/23/2026 Page 2 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description MADISON BUSHKE 90535 4/23/2026 MEALS 100-0801-521.34-03 50.84 RECORDS LAW TRAINING CARTER 90536 4/23/2026 9919 470-0704-552.82-02 10,000.00 CAPT COMPAIN CONSULT PO-2026-001 CELLCOM 90537 4/23/2026 935627 100-0101-511.22-01 34.40 CELL PHONE-MAYOR 100-0201-512.22-01 34.40 CELL PHONE-ATTORNEY 100-0203-512.22-01 34.40 CELL PHONE-CLERK 100-0301-523.22-01 34.40 CELL PHONE-BUILD INSPECT 100-0304-562.22-01 68.80 CELL PHONE-COM DEV 100-0401-513.22-01 34.40 CELL PHONE-FINANCE 100-0601-551.22-01 23.39 CELL PHONE -BUILDING SERVICES 76.06 CELL PHONE-LIBRARY 100-0702-552.22-01 178.74 CELL PHONE -PARK LOCATIONS 100-0703-553.22-01 13.76 CELL PHONE -BUILDING SERVICES 183.04 CELL PHONE-PARKS 100-0801-521.22-01 15.82 CELL PHONE -BUILDING SERVICES 789.92 CELL PHONE-POLICE 100-0811-521.22-01 34.40 CELL PHONE -CODE ENFORCEMENT 100-0904-531.22-01 34.40 CELL PHONE -ENVIRONMENTAL HEALTH 100-0919-531.22-01 247.39 CELL PHONE-HEALTH 100-1001-514.22-01 15.82 CELL PHONE -BUILDING SERVICES 100-1002-541.22-01 153.11 CELL PHONE-ENGINEERING 100-1008-541.22-01 9.10 CELL PHONE -STREET SIGNS 100-1019-552.22-01 14.52 CELL PHONE-BRIDGES 601-1020-543.22-01 7.97 CELL PHONE -SEWER TRUCK 625-1002-541.22-01 51.04 CELL PHONE-ENGINEERING 731-1022-541.22-01 138.27 CELL PHONE -CITY GARAGE 743-0403-513.22-01 68.80 CELL PHONE-I.T . 50.84 Total for check: 90535 10,000.00 Total for check: 90536 2,296.35 Total for check: 90537 Combined Page 2 Page 111 of 146 Date: 4/29/2026 AP Check Register Check Date: 4/23/2026 Page 3 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description CINTAS 90538 4/23/2026 1906235115 100-0703-553.30-18 94.00 TRASH BAGS 4/23/2026 1906247582 100-0703-553.30-18 82.00 SUPPLIES 4/23/2026 4264639835 100-0601-551.20-01 70.00 MATS 100-0601-551.30-13 140.63 CLEANING SUPPLIES, TP , PAPER TOWELS 4/23/2026 4265622334 100-0703-553.30-13 142.95 MATS, UNIFORMS 731-1022-541.20-01 161.00 MATS, UNIFORMS 4/23/2026 4266300330 731-1022-541.20-01 160.14 UNIFORMS/SUPPLIES 4/23/2026 4266305007 100-0801-521.20-01 51.00 MATS 100-0801-521.30-13 313.33 SUPPLIES 4/23/2026 4266305024 100-0601-551.20-01 70.00 MATS 100-0601-551.30-13 425.90 SUPPLIES CLIFTONLARSONALLEN LLP 90539 4/23/2026 L261202859 100-0401-513.21-03 3,760.13 2025 AUDIT -PROGRESS BILLING 100-0601-551.21-03 900.00 2025 AUDIT -PROGRESS BILLING 100-0903-531.21-03 3,000.00 2025 AUDIT -PROGRESS BILLING 601-0401-513.21-03 1,500.00 2025 AUDIT -PROGRESS BILLING 625-0401-513.21-03 1,500.00 2025 AUDIT -PROGRESS BILLING COMPLETE OFFICE OF WISCONSIN 90540 4/23/2026 118520 731-1022-541.30-10 27.98 PENS CONGER INDUSTRIES INC 90541 4/23/2026 SIS/26060 731-1022-541.29-04 292.95 VEHICLE REPAIR CRESCENT ELECTRIC SUPPLY COMPANY 90542 4/23/2026 S513982695.001 100-0801-521.24-03 85.39 EXIT LIGHTS 1,710.95 Total for check: 90538 10,660.13 Total for check: 90539 27.98 Total for check: 90540 292.95 Total for check: 90541 85.39 Total for check: 90542 Combined Page 3 Page 112 of 146 Date: 4/29/2026 AP Check Register Check Date: 4/23/2026 Page 4 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description CRI ENVIRONMENTAL SOLUTIONS 90543 4/23/2026 82176 731-1022-541.30-18 770.55 SHOP SUPPLIES EAST CENTRAL WISCONSIN 90544 4/23/2026 0001874-IN 100-0703-553.21-02 2,541.81 COMP . OUTDOOR REC PLAN UPDATE-Q1 ELAN FINANCIAL SERVICES 90552 4/23/2026 0112 100-0601-551.21-06 50.00 ANNUAL REPORT FEE LIBRARY 4/23/2026 0161 100-0601-551.30-16 198.77 SEED LIBRARY 4/23/2026 0215 100-0601-551.30-14 65.00 POST CRESCENT SUBSCRIPT . LIBRARY 4/23/2026 0350 100-0601-551.30-16 26.39 PROGRAMMING LIBRARY 4/23/2026 0442 743-0403-513.30-12 45.00 PREPAID AUDIO PHONE SYSTEM 4/23/2026 0607 100-0903-531.30-18 7.47 POSTER BOARD HEALTH 4/23/2026 1090 100-0601-551.30-16 6.83 SMITH WORKS LIBRARY 4/23/2026 1193 100-0601-551.30-16 72.84 SMITH WORKS LIBRARY 4/23/2026 1414 100-0601-551.30-13 162.28 CLEANING SUPPLIES LIBRARY 4/23/2026 1439 100-0601-551.24-03 69.30 E-LIGHTS LIBRARY 4/23/2026 1457 100-0801-521.24-03 202.44 BUILDING PARTS PD 4/23/2026 1516 100-0920-531.30-18 134.00 BINGO PRIZES SENIOR CENTER 4/23/2026 1875 100-0000-201.14-00 57.40 BUS TRIP SNACKS SENIOR CENTER 4/23/2026 1979 100-0801-521.34-02 30.00 TRAINING/REGISTRATION PD 4/23/2026 2064 100-0601-551.30-14 13.64 ROKUS LIBRARY 4/23/2026 2096 100-0801-521.34-03 25.00 TRAINING/MEALS PD 4/23/2026 2104 100-0801-521.30-15 15.89 TOOLS/EQUIPMENT PD 4/23/2026 2129 100-0901-515.30-18 65.00 AHLS TEST FEE SAFETY 1/2 CVMIC 4/23/2026 2143 100-0601-551.30-14 31.49 MONTHLY SUBSCRIPTION LIBRARY 4/23/2026 2402 743-0403-513.30-15 419.00 HARD DRIVE IT 4/23/2026 2455 100-0401-513.21-03 2.37 1099 FILING FINANCE 4/23/2026 2745 100-0801-521.30-15 79.99 TOOLS/EQUIPMENT PD 4/23/2026 2791 100-0601-551.24-03 103.19 E-LIGHTS LIBRARY 4/23/2026 2852 100-0703-553.24-05 5,163.13 SKATE PARK RAMP SHEETS HART PARK 4/23/2026 2940 100-0601-551.21-06 84.81 STRATEGIC PLANNING LIBRARY 4/23/2026 3067 100-0801-521.29-04 78.52 VEHICLE REPAIR PD 4/23/2026 3411 470-0801-521.82-01 68.00 FENCE-PD PPF-2025-001 770.55 Total for check: 90543 2,541.81 Total for check: 90544 Combined Page 4 Page 113 of 146 Date: 4/29/2026 AP Check Register Check Date: 4/23/2026 Page 5 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description ELAN FINANCIAL SERVICES... 90552... 4/23/2026 3483 100-0601-551.30-16 41.88 FACEBOOK ADS LIBRARY 4/23/2026 3487 743-0403-513.30-15 99.89 YEALINK PHONE IT 4/23/2026 3771 100-0203-512.34-04 55.00 BOR TRAINING MATERIALS CLERK 4/23/2026 4064 100-0601-551.30-14 13.64 ROKUS LIBRARY 100-0601-551.30-16 11.00 MONTHLY SUBSCRIPTION LIBRARY 4/23/2026 4093 100-0601-551.30-14 13.64 ROKUS LIBRARY 4/23/2026 4194 100-0704-552.34-03 (53.68) AOAP CONFERENCE-CREDIT POOL 4/23/2026 4327 100-0601-551.30-16 15.00 PROGRAMMING LIBRARY 4/23/2026 4505 100-0801-521.34-02 205.70 TRAINING/REGISTRATION PD 4/23/2026 4532 100-0702-552.30-18 9.92 TIE DYE PR 4/23/2026 4638 100-0801-521.34-03 (100.57) TRAINING/REGISTRATION-CR PD 4/23/2026 4646 100-0801-521.34-03 (100.57) TRAINING/REGISTRATION-CR PD 4/23/2026 4713 100-0920-531.30-18 27.00 EASTER CRAFTS SENIOR CENTER 4/23/2026 4858 100-0703-553.30-18 219.46 NETS PARK 4/23/2026 4905 100-0703-553.24-03 509.99 AED PARTS PARK 4/23/2026 5223 827-0920-531.30-18 46.76 BUS TRIP SNACKS SENIOR CENTER 4/23/2026 5327 100-0601-551.30-14 24.99 ROKUS LIBRARY 4/23/2026 5500 100-0601-551.30-16 142.92 SMITH WORKS LIBRARY 4/23/2026 5545 100-0801-521.30-15 114.26 TOOLS/EQUIPMENT PD 4/23/2026 5546 100-1008-541.30-18 55.56 LABLES SIGN 4/23/2026 5750 100-0601-551.30-16 15.00 PROGRAMMING LIBRARY 4/23/2026 5789 100-0801-521.32-01 100.00 MEMBERSHIP DUES PD 4/23/2026 5854 100-0601-551.21-06 21.21 STRATEGIC PLANNING LIBRARY 4/23/2026 5894 743-0403-513.30-15 16.99 FLASH DRIVES COUNCIL RECORDING 4/23/2026 5900 100-0601-551.30-14 37.96 MATERIALS LIBRARY 4/23/2026 6061 100-0601-551.30-16 29.99 STOCK SUBSCRIPTION LIBRARY 4/23/2026 6083 100-0601-551.30-16 120.00 PROGRAMMING LIBRARY 4/23/2026 6190 100-0702-552.30-18 29.45 PROGRAM SUPPLIES PR 4/23/2026 6212 100-0601-551.30-14 257.18 CLOUD SUBSCRIPTION LIBRARY 4/23/2026 6218 100-0601-551.30-16 15.00 PROGRAMMING LIBRARY 4/23/2026 6233 470-0801-521.82-01 125.34 DOOR OPENER RECEIVER-PD PPF-2025-001 4/23/2026 6310 100-0801-521.30-15 14.99 TOOLS/EQUIPMENT PD 4/23/2026 6314 100-0601-551.32-01 39.00 DONOR SOFTWARE LIBRARY 4/23/2026 6366 100-0706-561.34-02 220.00 ARBORIST RENEWAL FORESTRY Combined Page 5 Page 114 of 146 Date: 4/29/2026 AP Check Register Check Date: 4/23/2026 Page 6 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description ELAN FINANCIAL SERVICES... 90552... 4/23/2026 6409 100-0801-521.30-15 99.99 TOOLS/EQUIPMENT PD 4/23/2026 6457 100-0916-531.30-18 (2.75) SALES TAX REFUND DENT AL 4/23/2026 6510 100-1019-552.30-18 349.96 TV CAMERA BRIDGE 4/23/2026 6519 100-0601-551.30-14 200.00 ANNUAL SUBSCRIPTION LIBRARY 4/23/2026 6677 100-0601-551.30-16 50.00 PROGRAMMING LIBRARY 4/23/2026 6775 100-0706-561.30-18 80.85 ROPE FORESTRY 4/23/2026 6977 100-0601-551.30-16 14.18 PROGRAMMING LIBRARY 4/23/2026 7215 100-0601-551.30-16 6.56 SMITH WORKS LIBRARY 4/23/2026 7343 100-0000-201.14-00 73.25 BUS TRIP GATHERING SENIOR CENTER 4/23/2026 7374 100-0703-553.24-03 170.09 LIGHTS PARK 4/23/2026 7477 100-0601-551.30-11 4.96 POSTAGE LIBRARY 4/23/2026 7485 100-0601-551.34-03 871.77 CONFERENCE LODGING LIBRARY 4/23/2026 7553 100-0601-551.30-16 50.00 PROGRAMMING LIBRARY 4/23/2026 7579 100-1008-541.30-18 25.07 LABLES SIGN 4/23/2026 7683 100-0801-521.30-11 11.77 POSTAGE PD 4/23/2026 7875 100-0601-551.30-14 100.67 ANNUAL SUBSCRIPTION LIBRARY 4/23/2026 8043 827-0920-531.30-18 50.00 GIFT CARD-VOL SENIOR CENTER 4/23/2026 8156 100-0702-552.32-01 70.00 SCHEDULING PR 4/23/2026 8254 100-0601-551.30-14 13.64 ROKUS LIBRARY 4/23/2026 8266 826-0702-552.30-18 206.90 SNACKS REC 827-0920-531.30-18 126.06 SNACKS SENIOR CENTER 4/23/2026 8462 100-0801-521.34-02 (1,040.00) CONF . TRAINING-CREDIT PD 4/23/2026 8496 100-0601-551.30-16 382.06 MERCH SUPPLIES LIBRARY 4/23/2026 8515 100-0903-531.32-01 248.00 CLIA LAB FEE HEALTH 4/23/2026 8523 100-0601-551.30-12 99.00 MEMBERSHIP FEE LIBRARY 4/23/2026 8546 100-0601-551.30-16 50.00 PROGRAMMING LIBRARY 4/23/2026 8650 100-0000-201.14-00 37.96 BUS TRIP GATHERING SENIOR CENTER 4/23/2026 8776 100-0703-553.24-03 496.15 FLAGS PARK 4/23/2026 8816 100-0601-551.30-14 26.24 ROKUS LIBRARY 4/23/2026 8924 100-0601-551.30-16 15.00 PROGRAMMING LIBRARY 4/23/2026 8966 100-0601-551.30-14 275.96 MATERIALS LIBRARY 4/23/2026 9076 743-0403-513.30-15 72.43 YEALINK HEADSET ADAPTER 4/23/2026 9085 100-0916-531.30-18 35.83 SEALANT MATERIAL DENTAL 4/23/2026 9323 100-0702-552.30-18 59.63 TIE DYE PR Combined Page 6 Page 115 of 146 Date: 4/29/2026 AP Check Register Check Date: 4/23/2026 Page 7 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description ELAN FINANCIAL SERVICES... 90552... 4/23/2026 9434 100-0920-531.30-18 14.96 EASTER GIFT SENIOR CENTER 4/23/2026 9793 100-0601-551.30-16 15.00 PROGRAMMING LIBRARY 4/23/2026 9843 100-0405-513.30-10 12.99 MOUSE COUNCIL 4/23/2026 9859 100-1013-541.30-18 149.97 DOOR PARTS RAMP 4/23/2026 9867 100-0601-551.30-16 309.00 MERCH SUPPLIES LIBRARY 4/23/2026 9888 100-0000-201.03-00 25.00 PERSONAL CHARGE IN ERROR PD 4/23/2026 9922 100-0601-551.30-11 13.46 POSTAGE LIBRARY 4/23/2026 9977 100-0601-551.30-11 9.21 POSTAGE LIBRARY EZ GLIDE GARAGE DOORS AND OPENERS 90553 4/23/2026 0193740-IN 731-1022-541.24-03 169.00 GARAGE DOOR PARTS FACTORY MOTOR PARTS CO 90554 4/23/2026 18-2357069 731-1022-541.38-03 560.30 BATTERY 4/23/2026 18-2357679 731-1022-541.38-03 17.19 LUBE FILTER 4/23/2026 18-Z35548 731-1022-541.38-03 (168.47) BATTERY CORES 4/23/2026 50-6700331 731-1022-541.38-03 62.84 WIPER BLADES FASTENAL COMPANY 90555 4/23/2026 WIAPP385524 731-1022-541.24-03 83.40 WASHERS-PARK FRIENDS OF THE MENASHA PUBLIC 90556 4/23/2026 COURTY ARD SPONS 100-0304-562.21-10 300.00 COURTY ARD MARKET OF MENASHA SPONSORSHIP GILA LLC 90557 4/23/2026 MBFEBINV0052 100-0401-513.21-03 15.00 PROPERTY TAX CHARGE BACK GRAINGER INC 90558 4/23/2026 9887574383 100-0703-553.24-03 256.80 PLUMBING JEFFERSON PARK 13,552.47 Total for check: 90552 169.00 Total for check: 90553 471.86 Total for check: 90554 83.40 Total for check: 90555 300.00 Total for check: 90556 15.00 Total for check: 90557 Combined Page 7 Page 116 of 146 Date: 4/29/2026 AP Check Register Check Date: 4/23/2026 Page 8 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description GRAINGER INC... 90558... 4/23/2026... 9887574383... 100-0703-553.24-04 794.79 AERATOR MOTOR JOHN HARDGINSKI 90559 4/23/2026 ELVIS SHOW 827-0920-531.20-05 400.00 ELVIS SHOW-4/30/26 SENIOR CENTER HEAT & POWER PRODUCTS INC 90560 4/23/2026 50810 100-0801-521.24-03 81.36 BOILER FILTER-PD DONALD HIETPAS & SONS INC 90561 4/23/2026 1089 601-1020-543.24-05 6,627.48 SANITARY LATERALS-3/10/26AT 395 & 394 ELM ST 4/23/2026 1090 601-1020-543.24-05 4,947.98 SANITARY LATERAL 600 MILWAUKEE ST LINDSEY HUNTER 90562 4/23/2026 MEALS 100-0801-521.34-03 58.40 RECORDS LAW TRAINING MELISSA JOHN 90563 4/23/2026 REFUND 100-0000-441.25-00 48.00 INTRO TO COMP DANCE CLASS CANCEL-REFUND KIESLER POLICE SUPPLY 90564 4/23/2026 IN279253 100-0801-521.30-15 1,716.00 GLOCKS KLINK HYDRAULICS LLC 90565 4/23/2026 JG1565 731-1022-541.38-03 7.77 FITTINGS 4/23/2026 TV1284 601-1020-543.30-18 1,185.00 LIFT STATION HOSE/PUMPS 4/23/2026 TV902 731-1022-541.38-03 145.17 HYDRAULIC FITTINGS LEAVES INSPIRED TREE NURSERY LLC 90566 4/23/2026 28719 100-0706-561.30-18 4,000.00 TREES 625-0706-561.30-18 1,487.00 TREES 1,051.59 Total for check: 90558 400.00 Total for check: 90559 81.36 Total for check: 90560 11,575.46 Total for check: 90561 58.40 Total for check: 90562 48.00 Total for check: 90563 1,716.00 Total for check: 90564 1,337.94 Total for check: 90565 Combined Page 8 Page 117 of 146 Date: 4/29/2026 AP Check Register Check Date: 4/23/2026 Page 9 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description LEAVES INSPIRED TREE NURSERY LLC... 90566... 4/23/2026 28720 625-0706-561.30-18 10,670.00 TREES MATTHEWS TIRE INC 90567 4/23/2026 101263 731-1022-541.38-04 77.62 FLAT REP AIR 4/23/2026 101264 731-1022-541.38-02 639.57 TIRES MENARDS-APPLETON EAST 90568 4/23/2026 92565 100-0703-553.24-03 257.80 PARK SIGN 4/23/2026 92629 100-1008-541.30-18 20.75 SIGN SHOP BITS 4/23/2026 92930 100-0703-553.24-03 103.53 PLUMBING PARTS OPEN BUILDINGS MENASHA JOINT SCHOOL DISTRICT 90569 4/23/2026 MOBILE HOME APR 100-0000-412.00-00 5,433.79 MOBILE HOME PERMIT FEE APRIL 2026 MENASHA TREASURER 90570 4/23/2026 PETTY CASH 100-1019-552.30-11 5.00 PW POSTAGE PD -REIMBURSE FINANCE DEPT PETTY CASH MENASHA UTILITIES 90571 4/23/2026 5228 601-0401-513.25-01 35,232.02 MARCH SEWER CHARGES 625-0401-513.25-01 1,821.42 MARCH STORMWATER CHARGES 4/23/2026 MENASHA UTILITY 100-0000-123.00-00 989.60 02/27/26-03/31/26-ELEC 334.43 02/27/26-03/31/26-WAT/SEW 77.69 02/27/26-03/31/26-STORM 11.89 02/27/26-03/31/26-ELEC 13.81 02/27/26-03/31/26-ELEC 100-0304-562.22-03 13.40 02/27/26-03/31/26-ELEC 100-0305-562.22-03 25.87 02/27/26-03/31/26-ELEC 100-0305-562.22-06 4.18 02/27/26-03/31/26-STORM 100-0601-551.22-03 3,055.79 02/27/26-03/31/26-ELEC 100-0601-551.22-05 558.30 02/27/26-03/31/26-WAT/SEW 100-0601-551.22-06 173.47 02/27/26-03/31/26-STORM 16,157.00 Total for check: 90566 717.19 Total for check: 90567 382.08 Total for check: 90568 5,433.79 Total for check: 90569 5.00 Total for check: 90570 Combined Page 9 Page 118 of 146 Date: 4/29/2026 AP Check Register Check Date: 4/23/2026 Page 10 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description MENASHA UTILITIES... 90571... 4/23/2026... MENASHA UTILITY ... 100-0703-553.22-03 1,880.25 02/27/26-03/31/26-ELEC 100-0703-553.22-05 1,421.02 02/27/26-03/31/26-WAT/SEW 100-0703-553.22-06 1,712.78 02/27/26-03/31/26-STORM 100-0801-521.22-03 1,384.74 02/27/26-03/31/26-ELEC 100-0801-521.22-05 461.84 02/27/26-03/31/26-WAT/SEW 100-0801-521.22-06 107.28 02/27/26-03/31/26-STORM 100-0920-531.22-03 372.59 02/27/26-03/31/26-ELEC 100-0920-531.22-05 144.18 02/27/26-03/31/26-WAT/SEW 100-1001-514.22-03 98.78 02/27/26-03/31/26-ELEC 100-1008-541.22-03 606.31 02/27/26-03/31/26-ELEC 100-1008-541.22-05 16.68 02/27/26-03/31/26-WAT/SEW 100-1012-541.22-03 457.13 02/27/26-03/31/26-ELEC 100-1013-541.22-03 88.85 02/27/26-03/31/26-ELEC 100-1013-541.22-06 195.42 02/27/26-03/31/26-STORM 100-1019-552.22-03 22.66 02/27/26-03/31/26-ELEC 207-0707-552.22-03 308.61 02/27/26-03/31/26-ELEC 207-0707-552.22-05 229.35 02/27/26-03/31/26-WAT/SEW 207-0707-552.22-06 42.85 02/27/26-03/31/26-STORM 501-0304-562.22-03 111.03 02/27/26-03/31/26-ELEC 501-0304-562.22-05 50.04 02/27/26-03/31/26-WAT/SEW 501-0304-562.22-06 285.29 02/27/26-03/31/26-STORM 601-1020-543.22-03 551.38 02/27/26-03/31/26-ELEC 731-1022-541.22-03 1,887.40 02/27/26-03/31/26-ELEC 731-1022-541.22-05 1,913.30 02/27/26-03/31/26-WAT/SEW 731-1022-541.22-06 1,629.16 02/27/26-03/31/26-STORM METRO SALES INC 90572 4/23/2026 INV3065098 743-0403-513.29-01 1,356.69 PRINTER/COPIER USAGE 3/17/26-4/16/26 58,290.79 Total for check: 90571 1,356.69 Total for check: 90572 Combined Page 10 Page 119 of 146 Date: 4/29/2026 AP Check Register Check Date: 4/23/2026 Page 11 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description MGD INDUSTRIAL CORP 90573 4/23/2026 246529 731-1022-541.30-18 567.43 SHOP SUPPLIES MID-AMERICAN RESEARCH CHEMICAL 90574 4/23/2026 0876012-IN 731-1022-541.30-18 230.53 SHOP SUPPLIES MSA 90575 4/23/2026 027804 470-0704-552.82-02 7,800.00 POOL DESIGN CONSULT PO-2026-001 N&M AUTO SUPPLY 90576 4/23/2026 857963 731-1022-541.38-03 62.36 LED LIGHT BAR NEENAH MAIN AUTO BODY INC 90577 4/23/2026 5759 100-0801-521.29-04 1,002.87 VEHICLE REPAIR CITY OF NEENAH 90578 4/23/2026 FIRE/RESCUE 100-0501-522.25-01 356,833.00 FIRE/RESCUE SERVICES -MAY NORTHEAST ASPHALT INC 90579 4/23/2026 PAYMENT #6 625-0000-194.00-00 40,413.14 CONTRACT 2025-03 JEFF PARK BOA T LAUNCH NUTRITION SERVICE - SHERWOOD 90580 4/23/2026 SI-105594 100-0703-553.30-18 649.90 GENERIC ROUNDUP OSHKOSH TENT & AWNING CO INC 90581 4/23/2026 75501 100-0703-553.24-03 1,377.00 WATER ST SIGN PARTS 567.43 Total for check: 90573 230.53 Total for check: 90574 7,800.00 Total for check: 90575 62.36 Total for check: 90576 1,002.87 Total for check: 90577 356,833.00 Total for check: 90578 40,413.14 Total for check: 90579 649.90 Total for check: 90580 1,377.00 Total for check: 90581 Combined Page 11 Page 120 of 146 Date: 4/29/2026 AP Check Register Check Date: 4/23/2026 Page 12 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description PACKER CITY INTL TRUCKS INC 90582 4/23/2026 X103164018:01 731-1022-541.38-03 364.48 FILTERS RYLEE PETERS 90583 4/23/2026 REFUND 100-0000-441.25-00 48.00 INTRO TO COMP DANCE CLASS CANCEL-REFUND CINDY PETRICH 90584 4/23/2026 RENTAL DEP REFD 100-0000-201.11-00 100.00 RENTAL SECURITY DEPOSIT REFUND PETSCHE CONSULTING LLC 90585 4/23/2026 4719 470-0403-513.80-01 10,837.60 PHONES-SYSTEM UPGRADE IT-2026-001 718.01 CONVERTER/SET UP COST IT-2026-001 743-0403-513.24-04 3,290.00 3CX PHONE LICENSE R.N.O.W. INC 90586 4/23/2026 2026-79210 731-1022-541.38-03 516.84 PARTS SHIRLEY SCHLOSSER 90587 4/23/2026 REFUND 100-0000-201.14-00 100.00 SENIOR CENTER TRIP REFUND SERVICEMASTER BUILDING MAINTENANCE 90588 4/23/2026 48716 100-0801-521.20-01 1,966.00 JANITORIAL SERVICE MENASHA POLICE DEPT 4/23/2026 48718 731-1022-541.20-01 2,730.00 JANITORIAL SERV CONTRACT PUBLIC WORKS SHERWIN WILLIAMS CO 90589 4/23/2026 79342141730426 100-0703-553.24-03 47.45 PAINT WATER STREET 4/23/2026 80159141730426 100-1008-541.30-18 5,042.40 ROAD PAINT 364.48 Total for check: 90582 48.00 Total for check: 90583 100.00 Total for check: 90584 14,845.61 Total for check: 90585 516.84 Total for check: 90586 100.00 Total for check: 90587 4,696.00 Total for check: 90588 5,089.85 Total for check: 90589 Combined Page 12 Page 121 of 146 Date: 4/29/2026 AP Check Register Check Date: 4/23/2026 Page 13 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description SPEEDY CLEAN DRAIN & SEWER INC 90590 4/23/2026 90623 625-1010-541.21-02 630.00 BROAD ST TELEVISE STORM MAIN SUPERIOR VISION INSURANCE PLAN 90591 4/23/2026 958423 100-0000-204.10-00 1,000.27 VISION INSURANCE-MAY SYN-TECH SYSTEMS 90592 4/23/2026 332679 731-1022-541.24-06 3,098.50 AIM RINGS TAPCO 90593 4/23/2026 I823448 470-1003-541.82-02 47,980.75 1ST/RACINE TRAFFIC SIGNALSTLIG-2026-001 TLB WOOD PRODUCTS LLC 90594 4/23/2026 26-0591E 100-0703-553.30-18 1,888.10 BROWN MULCH 4/23/2026 26-0592E 100-0703-553.30-18 2,414.30 CERTIFIED PLAYGROUND TRUGREEN PROCESSING CENTER 90595 4/23/2026 221986533 100-0501-522.24-03 121.44 LAWN SERVICE N-M FIRE DEPT TWIN CITY VETERANS 90596 4/23/2026 DONATION 100-0408-552.21-06 600.00 MEMORIAL DAY PARADE UW - MILWAUKEE 90597 4/23/2026 CIV-00072402 470-0703-553.80-05 2,930.00 2023-2024 PARK SURVEY JEFFERSON PARK WE ENERGIES 90598 4/23/2026 5883625638 100-0701-533.22-03 14.73 3/10/26-4/7/26-ELECTRIC NORTH ST 630.00 Total for check: 90590 1,000.27 Total for check: 90591 3,098.50 Total for check: 90592 47,980.75 Total for check: 90593 4,302.40 Total for check: 90594 121.44 Total for check: 90595 600.00 Total for check: 90596 2,930.00 Total for check: 90597 Combined Page 13 Page 122 of 146 Date: 4/29/2026 AP Check Register Check Date: 4/23/2026 Page 14 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description WE ENERGIES... 90598... 4/23/2026 5885312071 100-0701-533.22-03 14.73 3/10/26-4/7/26-ELECTRIC NORTH ST TERMINIX WIL-KIL 90599 4/23/2026 94745307 100-0501-522.24-03 90.27 PEST CONTROL MAINTENANCE MENASHA POLICE DEPT 100-0801-521.20-07 90.26 PEST CONTROL MAINTENANCE MENASHA POLICE DEPT 4/23/2026 94745541 100-0601-551.24-03 46.87 PEST CONTROL MAINTENANCE MENASHA LIBRARY 4/23/2026 94746034 100-0703-553.20-07 70.69 PEST CONTROL MAINTENANCE 640 KEYES ST 4/23/2026 94746576 100-0703-553.20-07 40.45 PEST CONTROL MAINTENANCE KOSLO PARK 4/23/2026 94748185 100-0501-522.24-03 85.02 PEST CONTROL MAINTENANCE NEENAH/MENASHA FIRE WIRTH + BAYNARD 90600 4/23/2026 740 733-0206-512.73-01 1,333.72 HOWZE PRO SE LAWSUIT FEESCLAIM #PR074820 WISCONSIN CENTRAL RAILROAD 90601 4/23/2026 850169744 625-1010-541.24-05 503.90 GARFIELD STO REPAIR WISCONSIN DEPT OF JUSTICE-TIME 90602 4/23/2026 0000019925 100-0801-521.22-01 588.00 TIME ACCESS CHARGE/SUP 4/1/26-6/30/26 29.46 Total for check: 90598 423.56 Total for check: 90599 1,333.72 Total for check: 90600 503.90 Total for check: 90601 588.00 Total for check: 90602 645,600.54 Combined Page 14 Page 123 of 146 Date: 4/30/2026 AP Check Register Check Date: 4/30/2026 Page 1 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description ACCESS INC 90603 4/30/2026 313297 743-0403-513.30-15 3,260.88 POLICE GXT5 GPS UNIT ACCURATE 90604 4/30/2026 2604479 731-1022-541.30-18 598.89 NITRO DRILL/FUSES AMAZON CAPITAL SERVICES 90605 4/30/2026 1CXL-KKRY-H3N6 100-0801-521.30-15 84.77 BATTERIES, PAINTERS TAPE PD 4/30/2026 1HKD-HPGM-P4DG 100-0204-512.30-10 89.12 ENVELOPES-CLERK 4/30/2026 1TXM-QKGY-F919 100-0801-521.30-18 77.16 SUPPLIES FOR POLICE WEEK PD ARING EQUIPMENT COMPANY INC 90606 4/30/2026 924086 731-1022-541.38-03 127.76 WIPER BLADES 4/30/2026 924141 731-1022-541.38-03 2,965.43 OIL COOLER CALSA ARNOLD 90607 4/30/2026 RENTAL DEP REFD 100-0000-201.11-00 100.00 RENTAL SECURITY DEPOSIT REFUND ASSOCIATED APPRAISAL CONSULTANTS 90608 4/30/2026 185628 100-0402-513.21-09 153.96 WEBSITE ASSESSMNT POSTING 7,083.33 APRIL ASSESSMENT SVCS 100-0402-513.30-11 30.34 MAILING SERVICES BERGSTROM FORD LINCOLN 90609 4/30/2026 436299 100-0801-521.29-04 399.85 KEY FOB REPROGRAMMING (2)PD CORA DUTTER 90610 4/30/2026 MEALS 100-0801-521.34-03 47.52 MEALS REIMBURSEMENT ARIDE TRAINING 3,260.88 Total for check: 90603 598.89 Total for check: 90604 251.05 Total for check: 90605 3,093.19 Total for check: 90606 100.00 Total for check: 90607 7,267.63 Total for check: 90608 399.85 Total for check: 90609 47.52 Total for check: 90610 Combined Page 15 Page 124 of 146 Date: 4/30/2026 AP Check Register Check Date: 4/30/2026 Page 2 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description ENVIRONET INC 90611 4/30/2026 10164 501-0304-562.21-02 4,000.00 WORK/ASBESTOS CERT. 325 BROAD ST ENVIROTECH EQUIPMENT 90612 4/30/2026 26-0027261 731-1022-541.38-03 497.72 PARTS EVERGREEN POWER 90613 4/30/2026 30338 731-1022-541.38-03 68.82 CARBURETORS FACTORY MOTOR PARTS CO 90614 4/30/2026 18-2359149 731-1022-541.38-03 27.82 FUEL SEPARATOR FARRELL EQUIPMENT & SUPPLY CO INC 90615 4/30/2026 304668 100-1003-541.30-18 746.25 REBAR GRADE FIRST AMERICAN TITLE INSURANCE CO 90616 4/30/2026 925-650304784 487-0304-562.21-02 375.00 REPORT OF TITLE 2 TAYCO ST FIVE STAR TELECOM INC 90617 4/30/2026 59480 100-0813-521.30-15 6,725.19 CAMERA EQUIPMENT/LICENSE,POLE MOUNT VILLAGE OF FOX CROSSING 90618 4/30/2026 REPORT#26-2084 100-0000-201.03-00 154.00 REPORT #26-2084 FOX VALLEY TECHNICAL COLLEGE 90619 4/30/2026 SPINV034245 100-0801-521.34-02 295.00 CLASS REGISTRATION PD 4/30/2026 SPINV034350 100-0801-521.34-02 325.00 CLASS REGISTRATION PD 4,000.00 Total for check: 90611 497.72 Total for check: 90612 68.82 Total for check: 90613 27.82 Total for check: 90614 746.25 Total for check: 90615 375.00 Total for check: 90616 6,725.19 Total for check: 90617 154.00 Total for check: 90618 620.00 Total for check: 90619 Combined Page 16 Page 125 of 146 Date: 4/30/2026 AP Check Register Check Date: 4/30/2026 Page 3 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description GARROW OIL MARKETING 90620 4/30/2026 457565 100-0000-131.00-00 7,738.00 FUEL ANTHONY GRADE 90621 4/30/2026 REFUND 100-0000-201.08-00 0.95 BOAT SLIP REFUND SLIP 1/2 100-0000-441.28-00 19.05 BOAT SLIP REFUND SLIP 1/2 GREAT LAKES REALTY ADVISORS 90622 4/30/2026 26-029 625-1010-541.21-02 2,000.00 BUCKLIN'S QUARRY ACQUISITION COSTS KACIE HARDEL 90623 4/30/2026 REFUND 100-0000-441.25-00 230.00 CAMP CHAMPS REFUND HEARTLAND BUSINESS SYSTEMS 90624 4/30/2026 875390-H 743-0403-513.21-04 2,000.00 HEARTLAND BLOCK TIME RICK HEINEN 90625 4/30/2026 MEALS 100-0801-521.34-03 71.78 MEALS REIMBURSEMENT WAHI CONFERENCE JORSON & CARLSON CO 90626 4/30/2026 0776177 731-1022-541.38-03 59.00 TREE CHIPPER KNIFES JT ENGINEERING INC 90627 4/30/2026 260021-1 493-1003-541.82-02 5,400.00 RACINE ST ROUNDABOUT IMPROVEMENTS KLINK HYDRAULICS LLC 90628 4/30/2026 TV1317 731-1022-541.38-03 306.26 HYDRAULIC FITTING PARTS 7,738.00 Total for check: 90620 20.00 Total for check: 90621 2,000.00 Total for check: 90622 230.00 Total for check: 90623 2,000.00 Total for check: 90624 71.78 Total for check: 90625 59.00 Total for check: 90626 5,400.00 Total for check: 90627 306.26 Total for check: 90628 Combined Page 17 Page 126 of 146 Date: 4/30/2026 AP Check Register Check Date: 4/30/2026 Page 4 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description LORI LAMERS 90629 4/30/2026 REFUND 100-0000-201.14-00 2,120.00 SAVANNAH BUS TRIP CANCEL.LORI L. & LEE CATRON LINCOLN CONTRACTORS SUPPLY INC 90630 4/30/2026 J88476 731-1022-541.38-03 60.10 VALVE/BUSHING FUEL MATTHEWS TIRE INC 90631 4/30/2026 101274 731-1022-541.38-02 64.53 FLAT REPAIR MENASHA TREASURER 90632 4/30/2026 DRIVER TIP 100-0000-201.14-00 50.00 BUS DRIVER TIP HAIRSPRAY-5/3/26 MENASHA UTILITIES 90633 4/30/2026 MENASHA UTIL. 100-0305-562.22-05 50.04 2/26/26-3/30/26-WAT/SEW 100-0305-562.22-06 16.72 2/26/26-3/30/26-STORM 100-0601-551.22-07 63.23 2/26/26-3/30/26-LIBRARY -DARK FIBER 100-0703-553.22-05 349.57 2/26/26-3/30/26-WAT/SEW 100-0703-553.22-06 126.46 2/26/26-3/30/26-STORM 100-0704-552.22-07 446.36 2/26/26-3/30/26-POOL -DARK FIBER 100-1012-541.22-03 79.89 2/26/26-3/30/26-ELEC 100-1013-541.22-03 12.36 2/26/26-3/30/26-ELEC 100-1013-541.22-05 45.57 2/26/26-3/30/26-WAT/SEW 100-1013-541.22-06 246.63 2/26/26-3/30/26-STORM 100-1014-543.22-05 16.68 2/26/26-3/30/26-WAT/SEW 100-1014-543.22-06 80.47 2/26/26-3/30/26-STORM 100-1019-552.22-05 30.68 2/26/26-3/30/26-WAT/SEW 100-1019-552.22-06 14.89 2/26/26-3/30/26-STORM 100-1019-552.22-07 196.21 2/26/26-3/30/26 -DARK FIBER 207-0707-552.22-07 57.44 2/26/26-3/30/26-MARINA -DARK FIBER 487-0305-562.22-06 14.63 2/26/26-3/30/26-STORM 501-0304-562.22-06 235.13 2/26/26-3/30/26-STORM 731-1022-541.22-07 595.45 2/26/26-3/30/26-GARAGE -DARK FIBER 743-0403-513.21-04 165.69 2/26/26-3/30/26-IT -INTERNET 2,120.00 Total for check: 90629 60.10 Total for check: 90630 64.53 Total for check: 90631 50.00 Total for check: 90632 Combined Page 18 Page 127 of 146 Date: 4/30/2026 AP Check Register Check Date: 4/30/2026 Page 5 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description MENASHA UTILITIES 90633 4/30/2026 MENASHA UTIL. 743-0403-513.22-07 504.59 2/26/26-3/30/26-IT -DARK FIBER MGD INDUSTRIAL CORP 90634 4/30/2026 247037 731-1022-541.30-18 305.81 SHOP SUPPLIES MICROSPUNK LLC 90635 4/30/2026 20261387 743-0403-513.21-04 150.00 3CX PHONE FIREWALL SYSTEM N&M AUTO SUPPLY 90636 4/30/2026 858126 731-1022-541.30-18 25.70 CLAMPS 4/30/2026 858382 731-1022-541.38-03 21.84 FUSE HOLDERS NEENAH MAIN AUTO BODY INC 90637 4/30/2026 26-5381 100-0801-521.29-04 70.00 TOW/HOOK FEE PACKERLAND GLASS PRODUCTS 90638 4/30/2026 81025 100-0901-515.30-18 5,880.00 COUNTER ENCLOSURES 1/2 CVMIC MEREDITH RATHE 90639 4/30/2026 REFUND 100-0000-441.25-00 15.00 KIDS NIGHT OUT REFUND CRAIG REICHER 90640 4/30/2026 CLAIM 733-0206-512.73-01 500.00 PLOW DAMAGE CLAIM MATT ROE 90641 4/30/2026 MEALS 100-0801-521.34-03 142.06 MEALS REIMBURSEMENT FBI LEEDA PIO TRAINING 3,348.69 Total for check: 90633 305.81 Total for check: 90634 150.00 Total for check: 90635 47.54 Total for check: 90636 70.00 Total for check: 90637 5,880.00 Total for check: 90638 15.00 Total for check: 90639 500.00 Total for check: 90640 142.06 Total for check: 90641 Combined Page 19 Page 128 of 146 Date: 4/30/2026 AP Check Register Check Date: 4/30/2026 Page 6 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description LIZ ROSIN 90642 4/30/2026 MILEAGE 100-0903-531.33-01 13.20 MILEAGE REIMBURSEMENT MARCH 2026 CYNDEL SAWALL 90643 4/30/2026 MEALS 100-0801-521.34-03 64.73 MEALS REIMBURSEMENT DEATH INV. TRAINING SCHABEL EXTERIORS 90644 4/30/2026 23539 204-0308-562.70-01 8,150.00 ROOFING FINAL PAYMENT 407 NAYMUT ST SERVICE MOTOR COMPANY 90645 4/30/2026 P22900 731-1022-541.38-03 638.51 SHOCKS STERICYCLE INC 90646 4/30/2026 8014025329 100-0801-521.21-05 15.66 STERI-SAFE BUDGET SUBSCRIPTION-MAY 2026 TRUCK EQUIPMENT INC 90647 4/30/2026 1195213-00 731-1022-541.38-03 30.21 MARKER LIGHT 4/30/2026 1197254-00 731-1022-541.38-04 106.70 REPAIR PARTS ERIC VOIGHT 90648 4/30/2026 MEALS 100-0801-521.34-03 43.03 MEALS REIMBURSEMENT ARIDE TRAINING WELLS FARGO FINANCIAL SERVICES LLC 90649 4/30/2026 5038360069 100-0920-531.30-12 105.00 SENIOR CENTER COPIER WINNEBAGO COUNTY TREASURER 90650 4/30/2026 33512 100-0304-562.30-10 30.00 RECORDING FEES 13.20 Total for check: 90642 64.73 Total for check: 90643 8,150.00 Total for check: 90644 638.51 Total for check: 90645 15.66 Total for check: 90646 136.91 Total for check: 90647 43.03 Total for check: 90648 105.00 Total for check: 90649 Combined Page 20 Page 129 of 146 Date: 4/30/2026 AP Check Register Check Date: 4/30/2026 Page 7 Vendor Name Check Number Check Date Invoice Number Account Number Amount Description WINNEBAGO COUNTY TREASURER 90650 4/30/2026 33512 204-0308-562.70-01 60.00 RECORDING FEES 90.00 Total for check: 90650 68,069.62 Combined Page 21 Page 130 of 146 RESOLUTION R-8-26 A RESOLUTION HONORING THE 50TH ANNIVERSARY OF THE MENASHA ALL CITY GRADE SCHOOL TRACK AND FIELD WELLNESS DAY INTRODUCED BY: Mayor Hammond and Superintendent Zimmerman WHEREAS, 2026 is the 50th anniversary of the Menasha All-City Grade School Track and Field Wellness Day, an annual event that thousands of Menasha students have participated in; and WHEREAS, the physical education teachers in the elementary schools of the Menasha Joint School District organize the all-city track and field wellness event to enhance overall well­ being as the students experience cooperation and sportsmanship; and WHEREAS, the Menasha community engages in supporting healthy active lifestyles for all students; and WHEREAS, healthy habits developed in the children of today will be an investment that pays dividends in their healthy adult lifestyles of the future; and WHEREAS, students in third and fourth grade from Banta Bilingual Elementary School, Butte des Morts Elementary School, Clovis Grove Elementary School, Fox Valley Virtual School, Gegan Elementary School, St. Mary Elemantary and Trinity Lutheran School participate in the event making it a truly inclusive event involving all students attending school in Menasha. NOW, THEREFORE, BE IT RESOLVED, that the School Board of the Menasha Joint School District and the Common Council of the City of Menasha do hereby proclaim May 121\ 2026, to be ALL-CITY GRADE SCHOOL TRACK AND FIELD WELLNESS DAY in Menasha, highlighting a vision of "Menasha Healthy." Page 131 of 146 Passed and approved by the School Board of the Menasha Joint School District this 27th day of April, 2026. Recommended by: Superintendent Zimmerman Motion/SeconJ Ct e,o Leu)i s C� .::> 11 rn:, Pass/Fail: Pa,_$S Requires: Majority Vote �<tfL{_-�-. Matt Zimmerman, �rintendent Passed and approved by the Common Council of the City of Menasha this 5th day of May, 2026. Austin R. Hammond, Mayor ATTEST: Recommended by: common council Motion/Second: Pass/Fail: Requires: Majority Vote Kaija Snyder, City Clerk Page 132 of 146 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3608 | Fax (920) 967-5273 | www.menashawi.gov City of Menasha | Office of the Mayor MEMORANDUM DATE April 30, 2026 TO Common Council FROM Austin R. Hammond, Mayor RE R-7-26 - A Resolution Adopting Rules of the Common Council and Mayor Background Each year the Protocol Committee reviews and provides recommended updates to the Rules of the Common Council and Mayor before the Organizational Meeting of the Common Council in the third week of April. The original amendments were based on the newly approved Appendix R. Artificial Intelligence (AI) Policy, and to further elaborate on the expectations under the Use of Technology & Electronic Communications System Policy. With advancing technology, it is important that we make slight adjustments as recommended for clarity of IT expectations. Additionally, the Common Council, on April 21 st, 2026, during the Organizational Meeting sent R-7-26 back to the Protocol Committee for further review and additional amendments. The following amendments reflect the approved changes from the April 29, 2026, Protocol Committee meeting, overlaid upon changes made at the April 13, 2026 Protocol Committee meeting. Analysis The following Item has been approved as amendments for R-7-26 in the Protocol Committee on April 29th, 2026: 1.08 PRESERVATION OF ORDER 1) Member Complaints. Any member of the common council or a standing committee may file a complaint with the Chair (or City Attorney) for violations of council rules, Healthy Workplace Policy, Anti-Harassment Policy, Use of Technology & Electronic Communications System Policy (Appendix Q), the Ethical Use Section of Appendix R. Artificial Intelligence (AI) Policy of the Employee Handbook, relevant ordinance or state statute by any other member no later than forty-five (45) days Page 133 of 146 2 of 3 following the occurrence. 1.15 PRESENCE REQUIRED AT MEETINGS; ELECTRONIC COMMUNICATIONS AND DEVICES; AND ARTIFICIAL INTELLIGENCE 1) Use of cell phones personal electronic devices during a meeting shall not be allowed except in the case of an emergency while the Common Council or Committee is in session. Personal electronic devices may be used between meetings. Personal electronic devices shall be used in a manner that does not disrupt deliberation or constitute discourtesy to the body. The following uses are permitted: access to the agenda materials, meeting minutes, and supportive documents, participation in City approved voting or meeting management systems, assistive technology and accessibility tools, emergency communications. Personal devices shall not be used for personal social media, unrelated communications, or any activity inconsistent with the business before the body. The presiding officer may call a member to order for disruptive use. 2) Common Council members who desire to use a City of Menasha email account shall adhere to the rules, policies, trainings, and guidance of the City of Menasha IT and Finance Departments, Appendix Q. Use of Technology & Electronic Communications System Policy. Receipt of a signed acknowledgement form pertaining to Appendix Q. will allow assignment of an email account. 3) Common Council members who desire to use a City of Menasha laptop device shall adhere to the rules, policies, trainings, and guidance of the City of Menasha IT and Finance Departments, Appendix Q. Use of Technology & Electronic Communications System Policy. Receipt of a signed acknowledgement form pertaining to Appendix Q. will allow assignment of a City of Menasha laptop device. 4) Common Council members, when participating in any official City of Menasha business, shall adhere to the Ethical Use section of Appendix R. Artificial Intelligence (AI) Policy. Further, Common Council members submitting documents for any packet inclusion must disclose the use of artificial intelligence (AI) in writing or preparing any document submitted for any packet inclusion. This disclosure shall be made with the document or in a separate certification filed simultaneously. The content of the disclosure shall be a) A statement that AI was used in the document’s preparation; and b) The specific artificial tool(s) or system(s) used; c) A brief description of how the AI was used. The person making the disclosure must certify that they have reviewed and verified the accuracy and appropriateness of any AI-generated content in the submitted document. Artificial Intelligence (AI). Responsibility and Disclosure. Page 134 of 146 3 of 3 a) Human Responsibility. The use of AI tools does not transfer responsibility for accuracy, truthfulness, or professional integrity. Any member who uses AI in preparing official council communications or documents bears sole responsibility for verifying the accuracy of the content they submitted under their name. By submitting a document for official City use, the submitter affirms they have personally reviewed and can vouch for the accuracy, citations, data, and legal references contained therein. b) Disclosure for Packet Submissions. A council member who uses AI as a primary drafting tool for a document submitted for packet inclusion shall note that AI-assisted drafting was used. This disclosure may be made with a single line (e.g., “drafted with AI assistance; reviewed and verified by the submitter”) appended to the document or filed simultaneously. Disclosure is not required for: grammar, spelling, or style checking, accessibility tools or text-to- speech conversion, summarization of documents the member has read, AI features embedded in standard office software (e.g., autocomplete, formatting suggestions), any use where the member has substantially rewritten or independently verified the output. c) Data Protection. Non-public information – including but not limited to social security numbers, health records, or private utility data – shall not be submitted to any public AI model. d) No Freestanding Penalty. Violation of this section is not a standalone complaint-eligible offense under Rule 1.08. Accuracy failures in submitted documents are addressed through correction and the member’s public accountability. Intentional misrepresentation remains subject to applicable state statutes. e) Ethical Use. Common Council members when participating in any official City of Menasha business must use AI in accordance with all City of Menasha policies including conduct and anti-discrimination policies. AI must not be used to create content that is inappropriate, discriminatory, or otherwise harmful to others or the City of Menasha. Recommendation: Staff recommends approving R-7-26 – A Resolution Adopting Rules of the Common Council and Mayor. Page 135 of 146 RESOLUTION R-7-26 A RESOLUTION ADOPTING RULES OF THE COMMON COUNCIL AND MAYOR INTRODUCED BY Mayor Hammond & Ald. Grade WHEREAS, it is desirous that ground rules be laid prior to the New Council session begins; and WHEREAS, it is desirous that city government operate in the most open and transparent method practicable. NOW, THEREFORE, BE IT RESOLVED by the City of Menasha Common Council and Mayor adopt the following rules; 1.01 MEETINGS 1) The meetings of the City of Menasha Common Council shall be held at Menasha City Center, 100 Main Street, rooms 132,133,134 at 6PM on the first and third Monday of the month, excluding the organizational meeting. If the regularly scheduled meeting falls on a holiday the meeting shall be held on the next regular business day. 2) The organizational meeting shall be held the third Tuesday of April or as regulated by state statutes. 1) Prior to the organizational meeting, each newly elected alderperson shall receive copies of the City's policies regarding ethics and code of conduct; as well as the proposed rules of the Common Council and Mayor. 2) Following calling the meeting to order, it shall be the duty of the clerk to swear in all new members of the common council before calling roll 3) A quorum being present the Common Council shall proceed 4) The rules of the Common Council and Mayor for the one year term of the body shall be presented and adopted by a majority vote of the Common Council and Mayor. 5) Council members shall occupy the respective seats upon the dais by district from right to left as viewed from the gallery with the Mayor, Clerk, and Attorney at the center. 6) The rules of the Common Council and Mayor shall be amended during the one- year period only by a two-thirds vote of the membership of the Common Council and Mayor. Page 136 of 146 7) Election of the common council president and chairman and vice-chairman for standing committees shall be by majority vote. Ballots shall be cast by voice vote, in the event that no alderperson gain a majority vote of those present the lowest vote getter shall be deleted from each subsequent ballot until only two candidates remain on the ballot. In the event of a tie vote, the mayor shall not have the ability to break any tie, and the common council will vote again. If there are three subsequent tie votes the two candidates’ names will be placed in a hat and the winner drawn. The Common Council shall recess to standing committees to select chairpersons. 8) The Common Council shall make their representative appointments to: Plan Commission, IT Steering Committee, Protocol Committee, and Neenah-Menasha Fire Rescue Joint Finance and Personnel Committee. 3) Budget Review Sessions shall be on the first Wednesday and first Thursday in November, and the second Wednesday and Thursday in November of each year. Such review session shall start at 5:00 PM; the Mayor shall distribute a listing of the individual budgets to be reviewed on each date. The Mayor will prepare and submit a proposed budget to the Common Council on or before October 15 of each year. 4) Special meetings may be called by the Mayor or Council President by notifying members in a manner likely to give each member notice of the meeting and providing the notice at least 24 hours, and a minimum of 6 hours for emergency meetings, before the meeting. The notice shall specify the time, place, and purpose of the meeting. 5) The Common Council shall be in continuous session from day to day until adjournment to a day certain or sine die. 1.02 CALL TO ORDER The Mayor or Council President shall call the meeting to order. The Council members will indicate their attendance through a voice roll call. If a quorum is present (Wisconsin Statutes quorum is two-thirds of Council membership) the Council shall proceed to business; if there is no quorum present the members present may compel the attendance of absent members or adjourn. In the absence of the Mayor or Council President any member may call the Common Council to order, and thereupon the Common Council shall appoint one of its members to preside at such meeting. 1.03 NOTIFICATION OF ABSENCE OF MEMBERS Any Alderman who cannot attend a Council meeting, or their assigned committee meeting shall notify the Mayor, City Clerk, President of the Council, or in the case of a committee meeting, the Committee Chair in advance if he/she is unable to attend such meeting except in the case of an emergency. Aldermen shall be recorded present or absent on the official minutes. If an Alderman enters a meeting after it convenes or leaves before it adjourns the time shall be noted in the official minutes. An Alderman’s absence from three consecutive meetings or six meeting in a continuous session, as determined by the City Clerk, shall be referred to the Protocol Committee for imposition of a penalty, consisting of a monetary fine of up to $200.00. (Amended April 2022) (Amended April 2024) Page 137 of 146 1.04 QUORUM A two-thirds (2/3) majority of the members-elect of the Common Council shall constitute a quorum. A less number may compel the attendance of absent members and adjourn. The Mayor shall not be counted in computing a quorum. No action shall be taken unless a quorum is present. A majority of all the members shall be necessary to a confirmation. In case of a tie the Mayor shall have a casting vote as in other cases. 1.05 ORDER OF BUSINESS At all regular meetings, the order of business shall be according to the tentative agenda prepared by the City Clerk and provided to the Mayor and each member of the Common Council no later than the Friday preceding the regular meeting. The order of business of Council meetings shall be as follows: Without objection, the presiding officer may re-order any agenda item within the prescribed order of business or may temporarily set aside an agenda item for action later in the meeting for the convenience of the Common Council. 1) Call to order. 2) Pledge of Allegiance. 3) Roll Call/Excused Absences. 4) Public Hearing 5) Public Comment on any matters of concern to the City (five (5) minute time limit for each person). 6) Report of Department Officers/Department Heads/Staff/Consultants (Minutes to receive and Communications) 7) Consent Agenda 8) Items Removed from Consent Agenda 9) Action Items 10) Ordinances and resolutions. 11) Appointments. 12) Held Over Business 13) Claims against the City 14) Citizen Reprise (people from the gallery to be heard, only pertaining to matters on the agenda; five (5) minute time limit for each person). 15) Adjournment 1.06 SPECIAL RECOGNITION The City of Menasha will consider requests for moments of silence at the beginning of Common Council meetings that relate to persons or events of community-wide, state-wide, or national significance involving Menasha residents. All requests should be made to the chair prior to the meeting and the Alderman making the request shall be recognized at the appropriate point within the agenda. 1.07 INTRODUCTION OF BUSINESS Page 138 of 146 1) No items may be removed from an agenda without approval from the chairperson after the initial approval of the agenda by the chairperson. 2) Ordinances can only be introduced by the request of the Mayor or any Alderman. All ordinances submitted to the Council shall be in writing and shall begin with a brief statement of the subject matter, a title and the name of the Alderman or Mayor introducing the same. Any written material introduced may be referred to the appropriate committee pursuant to Section 2-2-5. Any member of the Council may require the reading in full of any ordinance or resolution at any time it is before the Council. 3) The Mayor or any Alderman may introduce an ordinance at any Council meeting simply by stating, "I desire to introduce the following ordinance." An ordinance may also be introduced by the Mayor or an Alderman directing the City Attorney to draft such ordinance and file it with the Clerk to be placed on the next Council agenda. The Clerk shall cause such proposed ordinance to be printed in the official City newspaper if any Alderman so requests. Such notice shall state the date the proposed ordinance will be considered by the Council or any committee. The public will be permitted to address the Council or any committee when the Council or committee considers any such ordinance. A specific public hearing shall be scheduled to consider any such ordinance upon request of any Council member. No second is required to introduce any ordinance, to request its publication, or to request a public hearing. 4) Each ordinance shall be related to no more than one (1) subject. Amendment or repeal of ordinances shall only be accomplished if the amending or repealing ordinance contains the number and title of the ordinance to be amended or repealed, and title of amending and repealing ordinances shall reflect their purpose to amend or repeal. The Common Council may take action on an ordinance only if it appears on the written agenda for the meeting at which action is requested. No ordinance may be passed by the Common Council until the next Council meeting following its introduction at either a Committee or Council level. When said ordinance on its face does not adequately advise the public of its contents, the City Attorney shall add a brief note of explanation. 1.08 PRESERVATION OF ORDER 1) Presiding Officer. It shall be the duty of the presiding officer to preserve decorum; and if any member transgresses the rules of the Common Council, the presiding officer shall, on his or her own or at any members’ request, call such offending member to order. The Common Council if appealed to shall decide the matter. 1) When a question is pending, a member can condemn the nature of likely consequences of the proposed measure in strong terms, but the member must avoid personalities and under no circumstances can the member attack or question the motives of another member or the entire Common Council. 2) Points of Order may be used to draw attention to a breach in rules, an irregularity in procedure, the irrelevance or continued repetition of a speaker, the breaching of established practices, or contradiction of previous decision. The chair shall immediately acknowledge the Point of Order and rule on it. A Point of Order is Page 139 of 146 non-debatable, however, may be overruled by a two-thirds vote of the body. Points of Order which are recognized shall be recorded in the official minutes. 2) Member Complaints. Any member of the common council or a standing committee may file a complaint with the Chair (or City Attorney) for violations of council rules, Healthy Workplace Policy, Anti-Harassment Policy, Use of Technology & Electronic Communications System Policy (Appendix Q), the Ethical Use Section of Appendix R. Artificial Intelligence (AI) Policy of the Employee Handbook, relevant ordinance or state statute by any other member no later than forty-five (45) days following the occurrence. 1) Complaint Filing. a) A complaint must be in writing on the approved form; and b) A complaint must, with specificity, identify the rule, policy, ordinance or statute alleged to have been violated; and c) A complaint form must be fully completed. 2) Complaint Procedure. a) Within ten (10) days of the filing of a completed complaint, the Chair shall attempt to resolve the complaint to the satisfaction of both the Chair and the Complainant. b) If the complaint is not resolved it shall be forwarded to the Protocol Committee for its consideration within ten (10) days of receipt. c) Protocol Committee must act finding the complaint valid or not valid within 30 days of the complaint being forwarded to the committee. d) If there is a conflict of interest with one or more members of the protocol committee the matter will be referred directly to the Common Council. 3) Frivolous Complaints. a) A complaint is considered frivolous if it does not specifically reference a violation of Council rules, city policy, city ordinance or state statute, or b) It is found to be frivolous by the Protocol Committee or Common Council. c) As a sanction for filing a frivolous complaint, if a person files more than two (2) within a legislative year (April – April), no additional complaints will be accepted for filing from that person for the remainder of the legislative year. 4) Penalties and Sanctions. The Common Council may impose any one or more of the following penalties and/or sanctions upon a member found by the Common Council to have committed a violation: a) The inability to be recognized to speak for one or more meetings attended, but not losing the ability to vote; b) An informal censure made as part of a motion at a public meeting; c) A formal censure made as part of a motion at a public meeting and published in the City newspaper; d) Mandatory community service. [Wis. Stat. §62.11(3)(e)]; e) Attendance at counseling or mediation sessions. [Wis. Stat. §62.11(3)(e)] f) Imposition of a monetary fine up to $500.00. [Wis. Stat. §62.11(3)(a) & (c)] g) Any other sanction available by law. Page 140 of 146 1.09 MOTIONS 1) When a motion is made and seconded it shall be deemed to be in possession of the Common Council, and shall be stated by the presiding officer. 2) After a motion is stated by the presiding officer it shall not be withdrawn except by the unanimous consent of the Common Council. 1.10 MOTION TO RECESS Any member or the chair may recess at any point during the meeting with a majority vote. 1.11 MOTION TO ADJOURN A motion to adjourn shall always be in order unless the Common Council is engaged in voting and shall be decided without debate, pursuant to Roberts Rules of Order. 1.12 CALLING THE QUESTION Any member wishing to terminate the debate may move to “call the question” if two-thirds of the members present vote in the affirmative the question before the council shall be taken without further debate. 1.13 DIVISION OF QUESTION Any member may call for a division of the question when the question is one that may be divided. 1.14 DEBATE 1) In the debate, each member has the right to speak unlimited times for an unlimited length of time. 2) A member who wishes to abstain must announce so at the start of debate, including reason(s) for abstaining to be included in the minutes and should consider leaving the room during the debate. A member who participates in debate cannot abstain from voting. 3) Upon the request of a member of the Common Council or Committee for any staff member to supply the body such information as requested the member must first be recognized by the presiding officer for that person to speak. 4) No officer, elected official or staff member may distribute, hold a loft, or place on the dais for public view additional information during or immediately before a Common Council meeting. 1.15 PRESENCE REQUIRED AT MEETINGS; ELECTRONIC COMMUNICATIONS AND DEVICES; AND ARTIFICIAL INTELLIGENCE 1) Presence is required at all Common Council and assigned committee meetings. 2) Common Council and committee meetings’ purpose is to conduct official business of the City of Menasha, therefore, business casual attire is expected. With the exception of the City’s logo, business casual attire does not include apparel with advertising or logos, hats, shorts, flip flops, clogs, and the like. Page 141 of 146 3) No member shall be allowed to vote by proxy, nor shall meetings be conducted telephonically or electronically. 4) Use of cell phones personal electronic devices during a meeting shall not be allowed except in the case of an emergency while the Common Council or Committee is in session. Personal electronic devices may be used between meetings. Personal electronic devices shall be used in a manner that does not disrupt deliberation or constitute discourtesy to the body. The following uses are permitted: access to the agenda materials, meeting minutes, and supportive documents, participation in City approved voting or meeting management systems, assistive technology and accessibility tools, emergency communications. Personal devices shall not be used for personal social media, unrelated communications, or any activity inconsistent with the business before the body. The presiding officer may call a member to order for disruptive use. 5) Common Council members who desire to use a City of Menasha email account shall adhere to the rules, policies, trainings, and guidance of the City of Menasha IT and Finance Departments, Appendix Q. Use of Technology & Electronic Communications System Policy. Receipt of a signed acknowledgement form pertaining to Appendix Q. will allow assignment of an email account. 6) Common Council members who desire to use a City of Menasha laptop device shall adhere to the rules, policies, trainings, and guidance of the City of Menasha IT and Finance Departments, Appendix Q. Use of Technology & Electronic Communications System Policy. Receipt of a signed acknowledgement form pertaining to Appendix Q. will allow assignment of a City of Menasha laptop device. 7) Common Council members, when participating in any official City of Menasha business, shall adhere to the Ethical Use section of Appendix R. Artificial Intelligence (AI) Policy. Further, Common Council members submitting documents for any packet inclusion must disclose the use of artificial intelligence (AI) in writing or preparing any document submitted for any packet inclusion. This disclosure shall be made with the document or in a separate certification filed simultaneously. The content of the disclosure shall be a) A statement that AI was used in the document’s preparation; and b) The specific artificial tool(s) or system(s) used; c) A brief description of how the AI was used. The person making the disclosure must certify that they have reviewed and verified the accuracy and appropriateness of any AI-generated content in the submitted document. Artificial Intelligence (AI). Responsibility and Disclosure. a) Human Responsibility. The use of AI tools does not transfer responsibility for accuracy, truthfulness, or professional integrity. Any member who uses AI in preparing official council communications or documents bears sole responsibility for verifying the accuracy of the content they submitted under their name. By submitting a document for official City use, the submitter affirms they have personally reviewed and can vouch for the accuracy, citations, data, and legal references contained therein. b) Disclosure for Packet Submissions. A council member who uses AI as a primary drafting tool for a document submitted for packet inclusion shall note that AI-assisted drafting was used. This disclosure may be made with a single line (e.g., “drafted with AI assistance; reviewed and verified by the submitter”) appended to the document or filed simultaneously. Disclosure is not required for: grammar, spelling, or style checking, accessibility tools or text-to-speech conversion, summarization of documents the member has Page 142 of 146 read, AI features embedded in standard office software (e.g., autocomplete, formatting suggestions), any use where the member has substantially rewritten or independently verified the output. c) Data Protection. Non-public information – including but not limited to social security numbers, health records, or private utility data – shall not be submitted to any public AI model. d) No Freestanding Penalty. Violation of this section is not a standalone complaint-eligible offense under Rule 1.08. Accuracy failures in submitted documents are addressed through correction and the member’s public accountability. Intentional misrepresentation remains subject to applicable state statutes. e) Ethical Use. Common Council members when participating in any official City of Menasha business must use AI in accordance with all City of Menasha policies including conduct and anti-discrimination policies. AI must not be used to create content that is inappropriate, discriminatory, or otherwise harmful to others or the City of Menasha. 1.16 RECONSIDERATION OF THE QUESTION 1) A motion for reconsideration can be made on any matter before the Common Council by a member who voted with the prevailing side. It must be made on the day the Common Council acted or at the next regular meeting. It does not require a second. 2) When a member who voted with the prevailing side moves to reconsider, such matter is automatically placed at the head of the calendar at the next Council meeting. This is a non- debatable motion and requires a majority vote of the members present. The effect of a motion to reconsider shall be to put the matter back in its original condition or status before the main motion was voted upon. 3) Reconsideration cannot be held, whenever the Council takes an action and something is done which cannot be undone by a motion to reconsider, such as a property right or where money has exchanged hands or other consideration given, such a motion is invalid. 1.17 CITIZENS RIGHT TO ADDRESS THE COMMON COUNCIL 1) The agenda for regular Common Council meetings shall include items “Public Comment on any matters of concern to the City (five minute time limit for each person)” and “Citizen Reprise (people from the gallery to be heard, only pertaining to matters on the agenda (five Page 143 of 146 minute time limit for each person).” The meeting chair may provide limited answers to public questions but no debate and no action may be taken. 2) The agenda for special Common Council meetings shall include an item on the agenda “People from the gallery to be heard on matters pertaining to this agenda (five minute time limit for each person).” 3) Persons addressing the Common council during the two public participation forums shall be required to state their name and address before addressing the Common Council or Committee. A sign-up sheet will also be provided for those persons who do speak to sign in. 1.18 WRITTEN COMMUNICATIONS TO THE COMMON COUNCIL 1) Written communications to individual Common Council members may be mailed to the member’s home address as listed in the City Directory or delivered to City Hall. Items received at City Hall will be forwarded to the appropriate Common Council member with their next Common Council packet. 2) All communications to Common Council members are considered open records and shall be maintained by the guardian and made available by request. 1.19 PUBLIC HEARINGS 1) The appropriate Department Head will draft an explanation sheet that shall accompany any required notice to residents of any Public Hearing. The explanation sheet shall also be attached to the Public Hearing agenda. A brief explanation of the requested action shall be made by the appropriate Department Head at the Public Hearing. An explanation sheet as to the rules for any Public Hearing will be attached to the Public Hearing notice. 2) Persons addressing the Common council during a public hearing shall be required to state their name and address before addressing the Common Council. A sign-up sheet will also be provided for those persons who do speak to sign in. 1.20 ROBERTS RULES OF ORDER TO GOVERN COUNCIL In the absence of a standing rule, ordinance, or statute, the Common Council shall be governed by Roberts Rules of Order. 1.21 CONFIDENTIAL INFORMATION No official may use or disclose confidential information, including knowledge imparted orally, recordings, and written documents or records, concerning the property, government or affairs of the City gained in the course of or by reason of such official position or activities unless the release is ordered by a court or the informed consent of the subject, as applicable; or authorized by the legal custodian or other proper legal authorization is given. This includes confidential information received in a closed session of the governmental body. Inappropriate disclosure of such confidential information may subject the official to penalties including a fine or public censure. Other potential consequences for violating this restriction is criminal prosecution under §946.12, Wis. Stats., misconduct in public office or removal from office under Chapter 17 of the Wisconsin Statutes for cause. Page 144 of 146 NOW, THEREFORE, BE IT RESOLVED that the Common Council does hereby adopt the Rules of the Common Council and Mayor. Passed and approved this ____ day of ________ 2026. Austin R. Hammond, Mayor ATTEST: Kaija Snyder, City Clerk Recommended by: Protocol Committee Motion/Second: / Passed: 0-0 Requires: 2/3 Vote Page 145 of 146 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3650 | Fax (920) 967-5272 | menashawi.gov City of Menasha | Department of Community Development MEMORANDUM DATE May 5th 2026 TO Honorable Mayor and Common Council FROM Andrew Dane, Community Development Director RE Appointment of Matt Larsen to Fox Cities Transit Commission Background The City of Menasha’s seat on the Fox Cities Transit Commission is currently up for reappointment. Staff have identified Matt Larsen, Principal Planner in the Community Development Department, as a strong candidate to serve in this role. As Principal Planner, Mr. Larsen is actively involved in long-range planning efforts, land use analysis, and coordination of development initiatives throughout the city. His role in the Community Development Department provides a valuable perspective on how transportation systems influence economic development, housing, and overall community growth. His involvement would support the Fox Cities Transit Commission’s goals of improving accessibility, enhancing connectivity between communities, and promoting sustainable transportation solutions. Recommendation: Staff recommends that Mayor Hammond appoint Matt Larsen to the Fox Cities Transit Commission for the term of 5/6/2026 – 4/30/2029. Page 146 of 146