Board of Public Works Meeting — Agenda Packet

A Quorum of the Common Council, Administration Committee, Personnel Committee, Plan Commission, Redevelopment Authority, and other City bodies may attend this meeting, though no official action of these bodies will be taken. BOARD OF PUBLIC WORKS MEETING AGENDA Monday, April 6, 2026 at 6:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI or immediately following the Administration Committee meeting A. Call to Order B. Roll Call C. Public Comments on Any Matter Listed on the Agenda (5 minute time limit for each person) D. Minutes to Approve 1. Special Board of Public Works, 3/30/26 E. Discussion / Action Items 1. Payment — Northeast Asphalt, Inc; Contract No. 2025-03; Jefferson Park Boat Launch; $40,413.14 (Payment No. 6) 2. Recommend to Award — Contract Unit No. 2026-01; Street Construction on Eighth Street, Third Street, and DePere Street; MCC, Inc.; $195,922.05 3. Recommend to Award — Contract Unit No. 2026-02; Epoxy Pavement Markings on Third Street and Racine Street; Century Traffic, LLC; $122,398.20 4. Street Use Permit Application – Memorial Day Parade; Monday, May 25, 2026; 8:00 a.m. to 10:30 a.m.; Twin City Veterans 5. Proposal for an Additional Street Paving Contract F. Adjournment "Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations." Page 1 of 18 BOARD OF PUBLIC WORKS MINUTES Monday, March 30, 2026 at 6:30 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Chair Ropella at 8:11pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, Ropella Also Present: FD Sassman, DDE Gordon, PRD Sackett, DPW Merten, PHD Hutter, HRM Cardoza, CA Struve, Mayor Hammond, Clerk Snyder C. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA Dani Rand (336 Lopas Street, Menasha) spoke against the referendum question concerning the Jeferson Pool. Specifically, Rand mentioned that a final cost for the new pool has not been identified, and that this initiative is premature. Dick Sturm (1203 Greenwood Court, Menasha) spoke against the referendum question. Sturm advised that when Jefferson Park was initially build, a referendum question was considered, but the Common Council chose not to move forward with it, and instead enacted the park's vision themselves. D. MINUTES TO APPROVE 1. Board of Public Works, 3/2/26 Motion by District 6 Alderperson Marshall seconded by District 7 Alderperson Grade to approve. Motion carried on voice vote. E. DISCUSSION / ACTION ITEMS 1. Recommend to Award — Contract Unit No. M0002-09-26-00105 Sewer & Water Main Reconstruction on Eighth Street, Third Street, and DePere Street; Donald Hietpas & Sons, Inc.; $1,158,966.58 Motion by District 8 Alderperson Ropella, seconded by District 6 Alderperson Marshall to approve. Motion carried 8-0 on roll call. Staff advised that this item is the City's annual utility contract. 2. MOTION to bring forth a referendum question concerning the total cost of the new Jefferson Pool (as requested by Ald. Ropella) Motion by District 8 Alderperson Ropella, seconded by District 2 Alderperson Eisenach to approve. Page 2 of 18 Motion failed 2-6 on roll call. District 2 Aldperson Eisenach voted yes. Discussion considered the rationale for the proposed referendum question. Discussion further considered whether this referendum is advisory or binding, at which election this referendum may be considered, and the legality of such an initiative. Discussion further considered other mechanisms for limiting City funding for the Jefferson Park Aquatic Facility, such as by resolution. The Common Council also discussed the engagement of the votership during municipal and school district referenda and related information sessions. F. ADJOURNMENT Motion by District 8 Alderperson Ropella seconded by District 6 Alderperson Marshall to adjourn the Special Board of Public Works meeting at 8:36pm. Motion carried on voice vote. Minutes submitted by City Clerk Kaija Snyder. Page 3 of 18 Date: 19,370.97$ Less Retainage: 2.5% of Original Contract Payment 1 Payment 2 Payment 3 Payment 4 Payment 5 Payment 6 Payment 7 Date: BY: Public Works Authorization: Common Council Approval Date: Recommended for Payment Finance Department Account Number Amount Current Payment 40,413.14$ I certify that all bills for labor, equipment, materials and services are paid for which previous certificates for payment were issued. (Lien Waivers from all subcontractors and suppliers shall accompany each Request for Payment.) 276,060.50$ 147,406.75$ 145,307.15$ 374,868.28$ 67,228.46$ Change Order 3: Total Earned to Date (Summary Attached): 1,084,175.53$ Change Order 4: 32,891.25$ Amount Due: 1,051,284.28$ Original Contract Amount: 1,315,650.00$ Change Order 1: Total Change Orders: 19,370.97$ Change Order 2: Total Contract Amount (Including Change Orders): 1,335,020.97$ Address: W6380 Design Drive, Greenville, WI 54942 Contract Unit No.:2025-03 Project Description:Jefferson Park Boat Launch Certificate of Payment 3/31/2026 Payment Request:6 (Six) Contractor: Northeast Asphalt, Inc. Page 4 of 18 Item Quantity Description Base Bid Unit Price Item Total YTD Total 1 1 Common Excavation and Grading $ 100,000.00 $ 100,000.00 1.00 $ 100,000.00 2 1,600 Geotextile Fabric $ 3.00 $ 4,800.00 0.00 $ - 3 1,400 Excavation Below Subgrade (EBS) $ 8.50 $ 11,900.00 1195.00 $ 10,157.50 4 4,000 Recycled Dense Graded Base (From City Stockpile) $ 11.00 $ 44,000.00 4000.00 $ 44,000.00 5 1,400 EBS Backfill - Recycled Dense Graded Base (From City Stockpile) $ 11.00 $ 15,400.00 1195.00 $ 13,145.00 6 240 Crushed Clear Stone $ 39.00 $ 9,360.00 221.76 $ 8,648.64 7 1,100 Curb and Gutter, 24-IN $ 23.40 $ 25,740.00 1062.00 $ 24,850.80 8 1,150 Ribbon Curb, 24-IN $ 35.50 $ 40,825.00 1158.00 $ 41,109.00 9 500 Concrete Driveway Apron, 7-IN $ 10.75 $ 5,375.00 378.00 $ 4,063.50 10 7,025 Concrete Sidewalk, 5-IN $ 7.60 $ 53,390.00 7937.00 $ 60,321.20 11 6 Truncated Dome Detectable Warning Panel, 2-FT by 5-FT $ 375.00 $ 2,250.00 6.00 $ 2,250.00 12 3 Concrete Drainage Flume $ 1,200.00 $ 3,600.00 2.00 $ 2,400.00 13 1 Concrete Trench Drain with Grate $ 2,900.00 $ 2,900.00 1.00 $ 2,900.00 14 2,400 Asphalt Pavement - Road and Parking $ 91.10 $ 218,640.00 1258.48 $ 114,647.53 15 1 Traffic Control $ 600.00 $ 600.00 0.00 $ - 16 1 Pavement Markings $ 18,425.00 $ 18,425.00 0.00 $ - 17 1 Demolition and Removals $ 182,000.00 $ 182,000.00 1.00 $ 182,000.00 18 2 4-FT Precast Manhole $ 8,505.00 $ 17,010.00 1.00 $ 8,505.00 19 2 2-FT by 3-FT Inlet $ 3,600.00 $ 7,200.00 3.00 $ 10,800.00 20 300 12-IN RCP Storm Sewer $ 66.00 $ 19,800.00 169.00 $ 11,154.00 21 3 12-IN RCP Apron End Wall $ 1,400.00 $ 4,200.00 3.00 $ 4,200.00 22 1 12-IN Outfall Through Sheet Pile Wall $ 100.00 $ 100.00 0.00 $ - 23 4 Bio-Infiltration Basin Including native seeding and plantings, engineered soil, and underdrain $ 27,000.00 $ 108,000.00 2.00 $ 54,000.00 24 3 Outlet Control Structure $ 5,000.00 $ 15,000.00 3.00 $ 15,000.00 25 3 Adjust Existing Manhole or Valve Vault Casting $ 850.00 $ 2,550.00 2.00 $ 1,700.00 26 1 Adjust Existing Water Valve Box $ 650.00 $ 650.00 0.00 $ - 27 1 2-IN Water Serice Including Connections and Fittings, Corporation Stop, Curb Stop and Box $ 16,600.00 $ 16,600.00 1.00 $ 16,600.00 28 2,700 9-IN Reinforced Concrete Pavement (Cast-in-Place) $ 17.00 $ 45,900.00 5219.00 $ 88,723.00 29 2,900 9-IN Concrete Pavement (Precast Panels) $ 17.00 $ 49,300.00 0.00 $ - 30 4 Concrete Launch Dock Abutment $ 5,000.00 $ 20,000.00 4.00 $ 20,000.00 31 4 Boarding Dock Including Anchorage $ 35,000.00 $ 140,000.00 4.00 $ 140,000.00 32 3 Dual Luminaire Lightpole with Base $ 5,200.00 $ 15,600.00 3.00 $ 15,600.00 33 5 Single Luminaire Lightpole with Base $ 5,200.00 $ 26,000.00 5.00 $ 26,000.00 34 4 Receptable Base $ 315.00 $ 1,260.00 1.00 $ 315.00 35 1 Conduit, Wire, Connectors, etc. $ 15,260.00 $ 15,260.00 1.00 $ 15,260.00 36 1 Install City-Supplied Electrical and Lighting Cabinet $ 1,815.00 $ 1,815.00 1.00 $ 1,815.00 37 200 Riprap $ 63.00 $ 12,600.00 221.50 $ 13,954.50 38 100 Vegetated Boulder Revetment $ 160.00 $ 16,000.00 20.00 $ 3,200.00 39 6,500 Seed Restoration with Erosion Mat Class 1 Urban, Type A $ 3.85 $ 25,025.00 0.00 $ - 40 1 Install 200 LF of 5-FT Chain-Link Fence and Salvaged Gates $ 13,100.00 $ 13,100.00 0.00 $ - 41 1 Install and Maintain Tracking Pad $ 1,200.00 $ 1,200.00 1.00 $ 1,200.00 42 300 Install and Maintain Turbidity Barrier $ 1.00 $ 300.00 115.00 $ 115.00 43 500 Install and Maintain Silt Log $ 3.95 $ 1,975.00 1562.00 $ 6,169.90 $ 1,315,650.00 $ 1,064,804.57 CO1.1 697.433" Clear stone for under boat ramp do to unstable soil 18.79$ 13,104.71$ 697.43 13,104.71$ CO1.2 333.143/4" Clear stone for under boat ramp do to unstable soil $ 12.47 4,154.26$ 333.14 4,154.26$ CO1.3 704 Geotextile HR Fabric $ 3.00 2,112.00$ 704.00 2,112.00$ $ 19,370.97 $ 19,370.97 $ 1,335,020.97 $ 1,084,175.53 Total Base Bid (Items 1 - 43) Change Order 1 Itemized Bid Tabulation City of Menasha Contract Unit No. 2025-03 Jefferson Park Boat Launch Payment 6 (Six) 3/30/26 Total Change Order 1 Total Base Bid and Change Order 1 Page 5 of 18 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3610 | Fax (920) 967-5272 | menashawi.gov City of Menasha | Department of Public Works MEMORANDUM DATE April 1, 2026 TO Board of Public Works FROM James Merten, Director of Public Works Corey Gordon, Deputy Director of Engineering RE Recommend to Award — Contract Unit No. 2026-01; Street Construction on Eighth Street, Third Street, and DePere Street; MCC, Inc.; $195,922.05 The City of Menasha publicly opened bids on Wednesday, April 1, 2026, for Contract Unit No. 2026-01. Two bids were received as indicated on the enclosed bid tabulation. This project will consist of the rehabilitation of Eighth Street (Tayco Street to Milwaukee Street) and Third Street (Plank Road to Konemac Street). It also includes pavement repairs related to water remain replacement under the railroad tracks on DePere Street. Recommendation Staff recommends awarding the base bid for Contract Unit No. 2026-01, Street Construction to MCC, Inc., in the amount of $195,922.05. Page 6 of 18 Item Quantity Description Unit Price Item Total Unit Price Item Total 1 8,535 Pavement / Base Pulverizing 0.50$ 4,267.50$ 0.64 $ 5,462.40$ 2 907 Unclassified Excavation 16.75$ 15,192.25$ $ 12.60 11,428.20$ 3 8,535 Fine Grading and Compaction 1.55$ 13,229.25$ 1.50$ 12,802.50$ 4 19 Utility Adjustment 750.00$ 14,250.00$ 549.00 $ 10,431.00$ 5 4 Water Valve Adjustment 150.00$ 600.00$ 75.00$ 300.00$ 6 207 Sawcut (Asphalt Only) $ 1.75 362.25$ 2.10$ 434.70$ 7 1,104 Asphalt Binder Course Pavement 2¼" Thick 65.00$ 71,760.00$ 71.07$ 78,461.28$ 8 859 Apshalt Surface Course Pavement 1¾" Thick 75.00$ 64,425.00$ 75.73$ 65,052.07$ 9 290 4" Solid, Yellow Epoxy Pavement Marking 2.40$ 696.00$ 6.05 $ 1,754.50$ 10 50 8" Solid, White Epoxy Pavement Marking 4.80$ 240.00$ 8.35 $ 417.50$ 11 1 Arrow, Type 2 (White) 115.00$ 115.00$ 327.15$ 327.15$ 12 24 Stop Line, 18" White Epoxy Pavement Marking 10.80$ 259.20$ 22.20 $ 532.80$ 13 73 Crosswalk, 6" White Epoxy Pavement Marking 3.60$ 262.80$ 14.15 $ 1,032.95$ 14 1 Erosion Control 2,500.00$ 2,500.00$ 555.00 $ 555.00$ 15 1 Traffic Control 2,200.00$ 2,200.00$ 3,800.00$ 3,800.00$ 16 1 Construction Mobile/Demobile; Project Coordination; All Incidental Utility and Misc. Roadway Work; and All Other Project Work Area Restoration and Clean-Up to an Equal and/or Better Preconstruction Condition as Required and Related to the Overall Project. 7,250.00$ 7,250.00$ 3,130.00$ 3,130.00$ Total 197,609.25$ Total 195,922.05 $ NEA MCCBase Bid CITY OF MENASHA Contract Unit No. 2026-01 Street Construction - Various Locations Street Construction & Rehabilitation - Various Locations Page 7 of 18 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3610 | Fax (920) 967-5272 | menashawi.gov City of Menasha | Department of Public Works MEMORANDUM DATE April 1, 2026 TO Board of Public Works FROM James Merten, Director of Public Works Corey Gordon, Deputy Director of Engineering RE Recommend to Award — Contract Unit No. 2026-02; Epoxy Pavement Markings on Third Street and Racine Street; Century Traffic, LLC; $122,398.20 The City of Menasha publicly opened bids on Wednesday, April 1, 2026, for Contract Unit No. 2026-02. One bid was received as indicated on the enclosed bid tabulation. This project will consist of the removal of existing pavement markings and realignment of new lanes to include bike lanes and two-way left turn lane (TWLTL) on Third Street (Milwaukee Street to Manitowoc Street) and Racine Street (Broad Street to Third Street). Recommendation Staff recommends awarding the base bid for Contract Unit No. 2026-02, Epoxy Pavement Markings, to Century Traffic, LLC, in the amount of $122,398.20. Page 8 of 18 Item Quantity Description Unit Price Item Total 1 17,760 646.2020 Marking Line Epoxy 6-Inch 1.25$ 22,200.00$ 2 1,662 646.4020 Marking Line Epoxy 10-Inch 2.10$ 3,490.20$ 3 79 646.5020 Marking Arrow Epoxy 235.00$ 18,565.00$ 4 6 646.5120 Marking Word Epoxy 165.00$ 990.00$ 5 24 646.5220 Marking Symbol Epoxy 170.00$ 4,080.00$ 6 199 646.6120 Marking Stop Line Epoxy 18-Inch 17.00$ 3,383.00$ 7 278 646.7120 Marking Diagonal Epoxy 12-Inch 9.75$ 2,710.50$ 8 1,934 646.7420 Marking Crosswalk Epoxy Transverse Line 6-Inch 9.75$ 18,856.50$ 9 678 646.7520 Marking Crosswalk Epoxy Block Style 24-Inch 19.75$ 13,390.50$ 10 9,240 646.900 Marking Removal Line 4-Inch 0.40$ 3,696.00$ 11 521 646.9002 Marking Removal Line 6-Inch 3.75$ 1,953.75$ 12 1,237 646.9100 Marking Removal Line 8-Inch 1.00$ 1,237.00$ 13 757 646.9200 Marking Removal Line Wide 4.75$ 3,595.75$ 14 47 646.9300 Marking Removal Special Marking 150.00$ 7,050.00$ 15 1 Traffic Control 10,250.00$ 10,250.00$ 16 1 Construction Mobile/Demobile; Project Coordination; All Incidental Utility and Misc. Roadway Work; and All Other Project Work Area Restoration and Clean-Up to an Equal and/or Better Preconstruction Condition as Required and Related to the Overall Project. 6,950.00$ 6,950.00$ Total 122,398.20$ Base Bid Century Traffic, LLC CITY OF MENASHA Contract Unit No. 2026-02 Third Street & Racine Street Pavement Markings Page 9 of 18 Page 10 of 18 Page 11 of 18 Page 12 of 18 Page 13 of 18 Page 14 of 18 Page 15 of 18 Page 16 of 18 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3610 | Fax (920) 967-5272 | menashawi.gov City of Menasha | Department of Public Works MEMORANDUM DATE April 2, 2026 TO Board of Public Works FROM James Merten, Director of Public Works Corey Gordon, Deputy Director of Engineering RE Proposal for an Additional Street Paving Contract As part of the adopted 2026 budget, $481,300 was allocated in the Capital Projects Fund for street and sidewalk construction on Eighth Street and Third Street, along with pavement marking reconfigurations on Third Street and Racine Street. In addition, $97,100 was budgeted in the Storm Water Utility Fund for curb and gutter replacements on Eighth Street and Third Street. Favorable bids received for the planned street construction work have created an opportunity to repave an additional street within the available budget. After reviewing several streets in need of repair, staff recommends Midway Place (from Midway Road to the north terminus) as an excellent candidate. Staff had already planned to repair the cul-de-sac bulb on Midway Place via the small projects budget allocation. This street is also “shovel ready” and does not require additional underground utility work, making it a cost-effective and efficient choice compared to other options. Projected 2026 Project Costs Capital Projects Fund Street Paving $195,922 Sidewalk (DPW) $19,100 Pavement Markings $122,398 Total $337,420 Storm Water Utility Fund Curb & Gutter (DPW) $28,200 Total $28,200 Projected 2026 Budget Summary Allocated Budget Projected Costs Remaining Budget Capital Projects Fund $481,300 $337,420 $143,880 Storm Water Utility Fund $97,100 $28,200 $68,900 Page 17 of 18 2 of 2 Midway Place Estimated Costs (Includes 15% contingency & uses current bid prices.) Capital Projects Fund Street Paving $110,870 Sidewalk (DPW) $3,000 Total $113,870 Storm Water Utility Fund Curb & Gutter (DPW) $8,110 Total $8,110 Recommendation Staff recommends authorizing the repaving of Midway Place (from Midway Road to the north terminus) using available street construction budget allocations from the 2026 Capital Projects Fund and the 2026 Storm Water Utility Fund. Page 18 of 18