Administration Committee Meeting — Agenda Packet

A Quorum of the Common Council, Board of Public Works, Personnel Committee, Plan Commission, Redevelopment Authority, and other City bodies may attend this meeting, though no official action of these bodies will be taken. ADMINISTRATION COMMITTEE MEETING AGENDA Monday, April 6, 2026 at 6:30 PM First Floor Conference Rooms 100 Main Street, Menasha, WI or immediately following the Common Council meeting A. Call to Order B. Roll Call C. Minutes to Approve 1. Special Administration Committee, 3/30/26 D. Discussion / Action Items 1. O-8-26 - An Ordinance Amending Title 2, Chapter 4, Section 2-4-15(f) of the Code of Ordinances (Procedure in Municipal Court) Increasing the Maximum Fee for Court Costs Collectible in a Municipal Court Action (Introduced by Mayor Hammond) 2. R-6-26 - A Resolution Increasing Municipal Court Fees to $48 (Maximum Allowed by State Law) (Introduced by Mayor Hammond) 3. Assignment of Redevelopment Agreement By and Between the City of Menasha and McClone Downtown Development LLC Dated as of April 7, 1977, and First Amended as of May 18, 2015 E. Adjournment "Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations." Page 1 of 20 ADMINISTRATION COMMITTEE MINUTES Monday, March 30, 2026 at 5:45 PM First Floor Conference Rooms 100 Main Street, Menasha, WI A. CALL TO ORDER Meeting called to order by Chair Eisenach at 5:46 pm. B. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, Ropella Also Present: FD Sassman, DDE Gordon, PRD Sackett, Lt. Sawyer, AP Heim, DPW Merten, PHD Hutter, CA Struve, Mayor Hammond, Clerk Snyder C. MINUTES TO APPROVE 1. Administration Committee, 3/2/26 Motion by District 3 Alderperson Hale seconded by District 7 Alderperson Grade to approve. Motion carried on voice vote. D. DISCUSSION / ACTION ITEMS 1. Intepreting Services for Public Meetings: LanguageLine Solutions Statement of Work, OMNIA Partners Cooperative Contract Motion by District 3 Alderperson Hale seconded by District 5 Alderperson Lewis to approve. Motion carried on voice vote. Staff advised that this contract allows improved accessibility to public meetings for community members for whom English is not a first language, and for deaf residents. 2. Phone System Upgrade & Migration - Statement of Work & Indemnification/Hold Harmless Agreement with Petsche Consulting LLC Motion by District 3 Alderperson Hale, seconded by District 4 Alderperson Perkins to approve. Motion carried 8-0 on roll call. Staff advised that this upgrade is a budgeted project that offers improved business continuity. This upgrade is line with the expiring life expectancy of the current phone system. This upgrade would affect all City phones. E. ADJOURNMENT Motion by District 3 Alderperson Hale seconded by District 6 Alderperson Marshall to adjourn the Special Administration Committee meeting at 5:54pm. Motion carried on voice vote. Page 2 of 20 Minutes submitted by City Clerk Kaija Snyder. Page 3 of 20 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3608 | Fax (920) 967-5273 | www.menashawi.gov City of Menasha | Office of the City Attorney MEMORANDUM DATE March 30, 2026 TO Administration Committee FROM Margaret Struve, City Attorney RE Proposed Ordinance O-8-26 and Resolution R-6-26 to Increase Menasha-Neenah Municipal Court Fee Pursuant to 2025 Wisconsin Act 113 On Friday, March 20, 2026, Governor Evers signed Assembly Bill (AB) 433 into law as 2025 Wisconsin Act 113, effective the day following its publication. Championed by Rep. Dean Kaufert and Sen. Van Wanggaard, the legislation increases the maximum allowable municipal court fee by $10 from a maximum fee of $38 to $48. Section 814.65 of the Wisconsin Statutes was amended accordingly. Pursuant to Section 2-4-15(f) of the Menasha Code of Ordinances and Section 2-266 of the Neenah Code of Ordinances, the Menasha-Neenah Municipal Court currently assesses a fee of $38.00 (previous statutory maximum). In response to inflationary pressures (since the last increase was more than a decade ago), our cities have faced budgetary challenges related to municipal court. Increasing the fee will assist in the goal of largely self-sustaining municipal court operations. In order to adjust municipal court fees, both Cities’ ordinances require revision. Due to the Cities’ joint municipal court, the City of Neenah and the City of Menasha have identical municipal court ordinance language. Therefore, staff propose the same revision. The existing language specifically identifies the previous maximum allowed fee amount of “$38.00”. Ordinance O-8-26 proposes to remove the fixed $38.00 amount and replace it with “shall be no greater than the maximum amount allowed” so that the revised sentence will read: “Pursuant to Sec. 814.65, Wis. Stats., the court costs for each citation issued shall be no greater than the maximum amount allowed….” Although the proposed ordinance will allow an increase up to the new statutory maximum amount of $48, accompanying Resolution R-6-26 would approve an increase of the actual fee amount from $38.00 to $48.00, as is recommended by the Court. Going forward, should any similar statutory increase to the maximum allowable municipal court fee occur, the Cities could then choose to modify the fee by resolution rather than through additional ordinance amendments. This approach aligns with the Municode recodification process by removing Page 4 of 20 2 of 2 specific fee amounts from our code and incorporating them into a City Fee Schedule. Neenah currently follows this practice. RECOMMENDED MOTIONS: (1) Staff recommend approval of O-8-26 Amending Title 2, Chapter 4, Section 2-4-15(f) (Procedure in Municipal Court) Increasing the Maximum Fee for Court Costs Collectible in a Municipal Court Action (Introduced by Mayor Hammond). (2) Staff recommend approval of R-6-26, A Resolution Increasing Municipal Court Fee by $10 to $48 (Maximum Allowed by State Law) (Introduced by Mayor Hammond). Page 5 of 20 ORDINANCE O-8-26 AN ORDINANCE AMENDING TITLE 2, CHAPTER 4, SECTION 2-4-15(f) OF THE CODE OF ORDINANCES, TO IMPOSE A NO PARKING REGULATION ON BROAD STREET INTRODUCED BY: Mayor Hammond. The Common Council of the City of Menasha does hereby ordain as follows: SECTION 1: Amend Title 2, Chapter 4, Section 2-4-15(f) of the Code of Ordinances of the City of Menasha, Wisconsin to delete the stricken language and add the red underlined language so as to read as follows: Title 2 – Government and Administration Chapter 4 – Boards, Commissions and Committees … SEC. 2-4-15 MUNICIPAL COURT … (f) PROCEDURE IN MUNICIPAL COURT. The Joint Municipal Court for the Cities of Menasha and Neenah shall operate under municipal court procedure found in Sec. 800.001 et. Seq., Wis. Stats., and Sec. 938, Wis. Stats., and actions thereunder shall be commenced by Uniform Municipal Citation. Forfeiture amounts, under the City ordinance, shall match the Uniform Bail and Bond Schedule for the State of Wisconsin then in effect and shall include the penalty assessment under Sec. 165.86 (2) (c), Wis. Stats., and the jail assessment under Sec. 302.46, Wis. Stats. Penalty assessments collected shall be forwarded to the state treasurer. Jail assessments collected shall be forwarded to the county treasurer. Pursuant to Sec. 814.65, Wis. Stats., the court costs for each citation issued is Thirty-eight Dollars ($38.00) shall be no greater than the maximum amount allowed, of which Five Dollars ($5.00) shall be forwarded to the state secretary of administration. The court shall collect forfeitures and report to the City Clerk the name, offense and judgment in each case. In the case of nonpayment of forfeitures, the court, after affording an opportunity to the accused to be heard, may punish Page 6 of 20 an accused for contempt under Sec. 800.12, Wis. Stats., and may impose a monetary sanction not to exceed Fifty Dollars ($50.00) and/or imprisonment not to exceed seven (7) days and may issue warrants for the enforcement of its power of contempt under Sec. 800.095 and Sec. 800.12, Wis. Stats. If allowed by state law, driving privileges may be revoked by the Municipal Judge in lieu of imprisonment. The Municipal Court may order restitution to victims of municipal ordinance violations up to Four Thousand Dollars ($4,000.00) and order contempt as a sanction for the nonpayment thereof, as provided for under Sec. 800.093, Wis. Stats. … SECTION 2: This amending Ordinance shall take effect upon passage and publication as provided by law. Passed and approved this ____ day of __________ 2026. ________________________________ Austin Hammond, Mayor ATTEST: ________________________________ Kaija Snyder, City Clerk Recommended by: Motion/Second: Pass/Fail: Requires: Majority Vote Page 7 of 20 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3608 | Fax (920) 967-5273 | www.menashawi.gov City of Menasha | Office of the City Attorney MEMORANDUM DATE March 30, 2026 TO Administration Committee FROM Margaret Struve, City Attorney RE Proposed Ordinance O-8-26 and Resolution R-6-26 to Increase Menasha-Neenah Municipal Court Fee Pursuant to 2025 Wisconsin Act 113 On Friday, March 20, 2026, Governor Evers signed Assembly Bill (AB) 433 into law as 2025 Wisconsin Act 113, effective the day following its publication. Championed by Rep. Dean Kaufert and Sen. Van Wanggaard, the legislation increases the maximum allowable municipal court fee by $10 from a maximum fee of $38 to $48. Section 814.65 of the Wisconsin Statutes was amended accordingly. Pursuant to Section 2-4-15(f) of the Menasha Code of Ordinances and Section 2-266 of the Neenah Code of Ordinances, the Menasha-Neenah Municipal Court currently assesses a fee of $38.00 (previous statutory maximum). In response to inflationary pressures (since the last increase was more than a decade ago), our cities have faced budgetary challenges related to municipal court. Increasing the fee will assist in the goal of largely self-sustaining municipal court operations. In order to adjust municipal court fees, both Cities’ ordinances require revision. Due to the Cities’ joint municipal court, the City of Neenah and the City of Menasha have identical municipal court ordinance language. Therefore, staff propose the same revision. The existing language specifically identifies the previous maximum allowed fee amount of “$38.00”. Ordinance O-8-26 proposes to remove the fixed $38.00 amount and replace it with “shall be no greater than the maximum amount allowed” so that the revised sentence will read: “Pursuant to Sec. 814.65, Wis. Stats., the court costs for each citation issued shall be no greater than the maximum amount allowed….” Although the proposed ordinance will allow an increase up to the new statutory maximum amount of $48, accompanying Resolution R-6-26 would approve an increase of the actual fee amount from $38.00 to $48.00, as is recommended by the Court. Going forward, should any similar statutory increase to the maximum allowable municipal court fee occur, the Cities could then choose to modify the fee by resolution rather than through additional ordinance amendments. This approach aligns with the Municode recodification process by removing Page 8 of 20 2 of 2 specific fee amounts from our code and incorporating them into a City Fee Schedule. Neenah currently follows this practice. RECOMMENDED MOTIONS: (1) Staff recommend approval of O-8-26 Amending Title 2, Chapter 4, Section 2-4-15(f) (Procedure in Municipal Court) Increasing the Maximum Fee for Court Costs Collectible in a Municipal Court Action (Introduced by Mayor Hammond). (2) Staff recommend approval of R-6-26, A Resolution Increasing Municipal Court Fee by $10 to $48 (Maximum Allowed by State Law) (Introduced by Mayor Hammond). Page 9 of 20 RESOLUTION R-6-26 A RESOLUTION APPROVING MUNICIPAL COURT FEE INCREASE BY $10.00 FROM $38.00 TO $48.00 IN RESPONSE TO 2025 WISCONSIN ACT 113 INTRODUCED BY: Mayor Hammond WHEREAS, Wisconsin Statutes § 814.65 grants municipal courts the authority to assess a fee for court costs collectible in a municipal court action; and WHEREAS, until recently, for more than a decade, the maximum municipal court fee amount allowable by statute had been $38.00; and WHEREAS, in accordance with the maximum municipal court fee amount allowable by statute, the City of Menasha Code of Ordinances authorizes a fee of $38.00; and WHEREAS, 2025 Wisconsin Act 113, signed on March 20, 2026, increases the maximum municipal court fee allowable by statute by $10.00 from $38.00 to $48.00; and WHEREAS, in accordance with 2025 Wisconsin Act 113, the City of Menasha enacted O-8-26, allowing for the increase of the municipal court fee to that amount allowable by statute; and WHEREAS, the cities of Neenah and Menasha have faced budgetary challenges related to Menasha-Neenah Municipal Court; and, WHEREAS, increasing the municipal court fee by $10.00 from $38.00 to $48.00 in response to inflationary pressures will aid in the goal of largely self-sustaining municipal court operations; and NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Common Council of the City of Menasha that effective __________________, the Fee for Court Costs Collectible by the Menasha-Neenah Municipal Court in a Municipal Court Action will be increased by $10.00 to $48.00. Adopted this ____ day of April 2026. Austin Hammond, Mayor ATTEST: Kaija Snyder, City Clerk Recommended by: Administration Committee Motion/Second: / Pass/Fail: Requires: Majority Vote Page 10 of 20 100 Main Street, Suite 200 | Menasha, Wisconsin 54952-3151 Phone (920) 967-3608 | Fax (920) 967-5273 | www.menashawi.gov City of Menasha | Office of the City Attorney MEMORANDUM DATE March 30, 2026 TO Administration Committee FROM Margaret Struve, City Attorney Andrew Dane, Community Development Director RE Assignments of Redevelopment Agreement By and Between the City of Menasha and McClone Downtown Development LLC Dated as of April 7, 1997, and First Amended as of May 18, 2015. The above-described Redevelopment Agreement (hereinafter, the “Agreement”) involved McClone Downtown Development, LLC, developing 150 Main Street in Menasha. The Agreement (attached hereto) included a 99-year parking provision (paragraph 11). The Agreement was amended in 2015 to modify the parking provision. Since the First Amendment to the Agreement was executed in 2015, McClone Downtown Development, LLC, transferred title to 150 Main Street to RMD Management Group, LLC. RMD Management Group, LLC, then transferred title to JCB Management Group, LLC. JCB Management Group, LLC, owns 150 Main Street today. Though McClone Downtown Development, LLC, has been dissolved, they submit that sections 183.0702(2)(a), 183.0702(b)(2)(4)(7), and 183.0702(3) of the Wisconsin Statutes allow a dissolved LLC to “wind up” its activities and affairs, which includes assigning the Agreement and interest in the parking provision. Allowing the new property owner (JCB Management Group, LLC) to maintain interest in the Agreement (parking provision) as the “developer” through this Assignment of the Agreement and First Amendment thereto will preserve a positive working relationship with the new property owner. Because of this, staff recommend approval of the attached Assignments. RECOMMENDATION: Staff recommend the Administration Committee forward to Common Council approval of the Assignments of Redevelopment Agreement By and Between the City of Menasha and McClone Downtown Development LLC Dated as of April 7, 1997, and First Amended as of May 18, 2015 , from McClone Downtown Development, LLC, to RMD Management Group, LLC, and from RMD Management Group, LLC, to JCB Management Group, LLC. Page 11 of 20 Page 12 of 20 Page 13 of 20 Page 14 of 20 Page 15 of 20 Page 16 of 20 Page 17 of 20 Page 18 of 20 Page 19 of 20 Page 20 of 20