Parks and Recreation Commission — Agenda Packet

December 16, 2025 Village of Jackson - Parks and Recreation Commission Agenda VILLAGE OF JACKSON PARKS AND RECREATION COMMISSION AGENDA Tuesday, December 16, 2025 at 6:00 PM Jackson Municipal Complex Village Board Room N168W19851 Main Street Jackson, WI 53037 1. Call to Order and Roll Call 2. Approval of Minutes for the Parks and Recreation Commission Meeting of September 16, 2025 3. Review Current Financial Stat Pak 4. Director's Report 5. Presentation and Possible Action - Eagle Scout Project 6. Review of 2026 Department Goals 7. Citizens/Village Staff to Address the Parks & Recreation Committee 8. Adjourn to FRIENDS MEETING FRIENDS OF JACKSON PARKS & RECREATION typically meet following the JPR Commission meeting Unless emailed with notice, support materials will be provided at the meeting. Persons with disabilities requiring special accommodations for attendance at the meeting should contact the Administration Department at the Jackson Municipal Complex at least one (1) business day prior to the meeting. It is possible that members of the Village Board may attend the above meeting. No action will be taken by any governmental body at this meeting other than the governmental body specifically referred to in this meeting notice. This notice is given so that members of the Village Board may attend the meeting without violating the open meeting law. Page 1 of 25 DRAFT Page 2 of 25 DRAFT Page 3 of 25 December 16, 2025 Parks & Recreation Commission Financial “Stat Pack” (January – November 2025) Included: *REC DESK – Registration/Scheduling Software: To date “Cash Distribution by Account – In-house Revenue Report *Village Budget Comparison Report – Village Workhorse Program *Multi-year comparison spreadsheet Page 4 of 25 Revenue Totals **Net **Gross Cash Check CC (Gross) CC (Net) $58,362.00 $252,971.96 $58,362.00 $163,943.56 $39,728.40 $252,971.96 PROGRAM REGISTRATIONS MEMBERSHIPS $6,794.50 $1,379.00 $3,054.75 $2,575.75 $6,794.50 $2,575.75 $16,843.00 $45,738.00 $16,843.00 $28,072.50 $1,695.00 $45,738.00 FACILITY RESERVATIONS (SECURITY DEPOSITS) $710.00 $0.00 $710.00 $0.00 $710.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 OTHER PAYMENTS Refunds ($10,459.50) $0.00 $0.00 ($1,155.00) ($225.00) $307,431.46 $307,431.46 $43,219.40 $195,780.81 $77,785.75 $77,785.75 ($11,839.50) Internal CC Other Acct Credit DEBITS HOUSEHOLD ACCOUNT CREDIT $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,397.50 $10.00 $282.50 $0.00 $0.00 $1,690.00 $0.00 $0.00 $0.00 $0.00 $0.00 $795.00 $795.00 $2,722.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $2,722.50 ** Difference between GROSS and NET calculation is that NET uses CC (Net) value instead of CC (Gross) value SALES TAX COLLECTED Sales Tax $0.00 $0.00 $0.00 $0.00 $5.00 $422.00 $5.00 $0.00 $417.00 $422.00 POS ACH (Gross) ACH (NET) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 0.00 $0.00 $0.00 Revenue By Period - Summary 1/1/2025 12:00 AM Start Date: End Date: 12/9/2025 11:59 PM CA, CK, CC, IC, EC, CR Payment Methods: User(s)/Cashier(s): - All - Page 5 of 25 Budget Comparison - Detail 2025 2025 Budget Status Budget % of November Fund: 500 - RECREATION 1 ACCT 12:35 PM12/02/2025 Actual 2025 Account Number 11/30/2025 Budget Page: 0.00 264,508.00 -264,508.00 0.00500-00-45620-201-000 REC - VILLAGE TRANSFER 0.00 0.00 0.00 0.00 0.00500-00-45620-202-000 REC - TOWN SUBSIDY 0.00 9,195.13 8,500.00 695.13 108.18500-00-45620-204-000 REC - GRANTS/DONATIONS/SPONSRS 0.00 22,025.64 24,000.00 -1,974.36 91.77500-00-45620-206-000 REC - ADULT PROGRAM FEES 1,464.50 52,082.80 40,000.00 12,082.80 130.21500-00-45620-208-000 REC - YOUTH PROGRAM FEES 1,651.00 5,176.73 3,000.00 2,176.73 172.56500-00-45620-209-000 REC - SENIOR PROGRAMS 302.00 5,700.00 5,000.00 700.00 114.00500-00-45620-210-000 REC - ADULT LEAGUES FEES 400.00 2,600.00 2,500.00 100.00 104.00500-00-45620-211-000 REC - YOUTH LEAGUE FEES 0.00 6,600.00 9,000.00 -2,400.00 73.33500-00-45620-214-000 REC - CONCESSIONS 1,534.00 48,640.50 55,000.00 -6,359.50 88.44500-00-45620-224-000 REC - SPECIAL EVENTS 7,425.00 1,930.75 0.00 1,930.75 0.00500-00-45620-228-000 REC - TICKET SALES 0.00 15,000.00 30,000.00 -15,000.00 50.00500-00-45620-232-000 REC - BOYS & GIRLS CLUB RENT 0.00 6,574.12 6,000.00 574.12 109.57500-00-45620-234-000 REC - WASH CTY AGING RENT 0.00 51,830.00 50,000.00 1,830.00 103.66500-00-45620-236-000 REC - BLDG / SHELTER RENTALS 3,297.00 259.00 1,000.00 -741.00 25.90500-00-45620-237-000 REC - OPEN GYM FEES 64.00 13,358.25 15,000.00 -1,641.75 89.06500-00-45620-238-000 REC - FITNESS MEMBERSHIPS 705.50 22,570.00 29,000.00 -6,430.00 77.83500-00-45620-240-000 REC - KETTLEBROK CHURCH RENT 70.00 3.40 600.00 -596.60 0.57500-00-45620-243-000 REC - POSTAGE / COPY MACHINES 0.00 82,293.22 101,000.00 -18,706.78 81.48500-00-45620-250-000 REC - WBSC 4K PROGRAM 15,563.00 12.66 1,500.00 -1,487.34 0.84500-00-45620-252-000 REC - VILLAGE WELLNESS PROGRAM 0.00 0.00 34,368.00 -34,368.00 0.00500-00-45620-260-000 REC - FUND BALANCE APPLIED 0.00 ====================================================================================================================================================== PUBLIC CHARGES FOR SERVICES 32,476.00 50.86345,852.20 -334,123.80679,976.00 ====================================================================================================================================================== 220,423.33 0.00 220,423.33 0.00500-00-47210-000-000 REC- GENERAL FUND TRANSFER 0.00 ====================================================================================================================================================== MISCELLANEOUS REVENUE 0.00 0.00220,423.33 220,423.330.00 ====================================================================================================================================================== 0.00 11,000.00 -11,000.00 0.00500-00-49500-000-000 REC-TRANSFER FROM OTHER FUNDS 0.00 ====================================================================================================================================================== ARPA - FUND BALANCE APPLIED 0.00 0.000.00 -11,000.0011,000.00 ====================================================================================================================================================== ====================================================================================================================================================== 566,275.53 690,976.00Total Revenues 32,476.00 81.95-124,700.47 ====================================================================================================================================================== Page 6 of 25 Budget Comparison - Detail 2025 2025 Budget Status Budget % of November Fund: 500 - RECREATION 2 ACCT 12:35 PM12/02/2025 Actual 2025 Account Number 11/30/2025 Budget Page: 225,845.48 257,429.00 31,583.52 87.73500-00-55310-110-000 REC ADMIN - WAGES 15,881.50 39,862.06 30,000.00 -9,862.06 132.87500-00-55310-110-001 REC EVEN/WEEKEND - WAGES 3,974.90 20,520.30 21,000.00 479.70 97.72500-00-55310-110-002 REC PART-TIME SEASONAL - WAGES 2,110.50 44,650.90 50,000.00 5,349.10 89.30500-00-55310-110-004 REC WBSD 4K - WAGES 8,402.40 69,191.22 95,918.00 26,726.78 72.14500-00-55310-125-000 REC ADMIN - HEALTH/LIFE INSUR 7,226.55 43.96 0.00 -43.96 0.00500-00-55310-125-002 REC PART-TIME/SEAS-HEALTH/LIFE 0.00 15,098.71 22,564.00 7,465.29 66.92500-00-55310-130-000 REC ADMIN - WRS 1,103.76 120.27 2,000.00 1,879.73 6.01500-00-55310-130-001 REC EVEN/WEEKEND - WRS 15.49 137.61 100.00 -37.61 137.61500-00-55310-130-002 REC PART-TIME/SEASONAL - WRS 0.00 2,078.96 3,500.00 1,421.04 59.40500-00-55310-130-004 REC WBSD 4K - WRS 325.08 13,990.66 14,884.00 893.34 94.00500-00-55310-135-000 REC ADMIN - SOCIAL SECURITY 902.19 2,471.59 3,200.00 728.41 77.24500-00-55310-135-001 REC EVEN/WEEKEND - SOC SEC 246.46 1,272.25 1,500.00 227.75 84.82500-00-55310-135-002 REC PART-TIME/SEASON - SOC SEC 130.85 2,768.35 4,000.00 1,231.65 69.21500-00-55310-135-004 REC WBSD 4K - SOCIAL SECURITY 520.95 3,272.15 3,481.00 208.85 94.00500-00-55310-140-000 REC ADMIN - MEDICARE 211.01 578.13 650.00 71.87 88.94500-00-55310-140-001 REC EVEN/WEEKEND - MEDICARE 57.65 297.57 350.00 52.43 85.02500-00-55310-140-002 REC PART-TIME/SEASON -MEDICARE 30.61 647.46 700.00 52.54 92.49500-00-55310-140-004 REC WBSD 4K - MEDICARE 121.83 963.44 2,000.00 1,036.56 48.17500-00-55310-145-000 REC ADMIN - MEDICAL REIMBURSE 88.46 3,208.96 5,000.00 1,791.04 64.18500-00-55310-202-000 REC - EDUCATION/TRAVEL/DUES 0.00 9,047.00 3,000.00 -6,047.00 301.57500-00-55310-204-000 REC - PROGRAM / ACCT REFUNDS 160.00 3,428.76 6,000.00 2,571.24 57.15500-00-55310-205-000 REC - PROP/LIABLTY INSURANCE 0.00 2,513.53 4,000.00 1,486.47 62.84500-00-55310-206-000 REC - COMPUTER EQUIPMENT 0.00 26,513.53 45,000.00 18,486.47 58.92500-00-55310-207-000 REC - GAS / ELECTRIC 1,715.38 2,102.51 3,000.00 897.49 70.08500-00-55310-208-000 REC - OFFICE SUPPLIES 26.43 2,435.68 3,000.00 564.32 81.19500-00-55310-209-000 REC - WATER / SEWER 0.00 1,466.36 1,800.00 333.64 81.46500-00-55310-210-000 REC - CELL PHONES 100.86 5,284.12 3,000.00 -2,284.12 176.14500-00-55310-211-000 REC - PHONE / INTERNET 110.72 7,688.34 7,500.00 -188.34 102.51500-00-55310-212-000 REC - IT SUPPORT 501.00 14,515.41 12,000.00 -2,515.41 120.96500-00-55310-213-000 REC - BLDG EQUIPMENT / REPAIRS 938.53 2,797.17 2,500.00 -297.17 111.89500-00-55310-214-000 REC - YOUTH PROGRAM SUPPLIES 398.98 3,567.56 3,000.00 -567.56 118.92500-00-55310-215-000 REC - JANITORIAL/BLDG SUPPLIES 18.55 442.11 1,500.00 1,057.89 29.47500-00-55310-216-000 REC - ADULT PROGRAM SUPPLIES 0.00 3,260.17 1,000.00 -2,260.17 326.02500-00-55310-217-000 REC - SENIOR PROGRAMS 0.00 11,090.60 12,000.00 909.40 92.42500-00-55310-220-000 REC - SPECIAL EVENTS 139.20 2,824.76 3,300.00 475.24 85.60500-00-55310-222-000 REC - PRINTING 0.00 2,755.70 4,200.00 1,444.30 65.61500-00-55310-224-000 REC - POSTAGE / COPIER 447.61 923.80 1,000.00 76.20 92.38500-00-55310-228-000 REC - STAFF UNIFORMS 0.00 5,718.46 5,000.00 -718.46 114.37500-00-55310-230-000 REC - CONCESSIONS-RESALEABLE 0.00 0.00 0.00 0.00 0.00500-00-55310-232-000 REC - SUMMER TICKET SALES 0.00 1,090.27 2,000.00 909.73 54.51500-00-55310-254-000 REC - ADULT LEAGUES 625.00 36,416.49 35,000.00 -1,416.49 104.05500-00-55310-258-000 REC - CONTRACTUAL SERVICES 1,111.00 0.00 0.00 0.00 0.00500-00-55310-260-000 REC - RETIREMENT EXPENSES 0.00 590.46 500.00 -90.46 118.09500-00-55310-262-000 REC - CONTINGENCY 7.00 807.22 800.00 -7.22 100.90500-00-55310-268-000 REC - CONCESSION STAND MAINT 0.00 2,605.81 5,000.00 2,394.19 52.12500-00-55310-269-000 REC - FIRE/SECURITY MONITORING 0.00 2,784.05 4,000.00 1,215.95 69.60500-00-55310-270-000 REC - SALES & USE TAX 0.00 1,705.15 2,600.00 894.85 65.58500-00-55310-280-000 REC - WBSD 4K PROGRAM SUPPLIES 0.00 316.44 1,000.00 683.56 31.64500-00-55310-282-000 REC - VILLAGE WELLNESS PROGRAM 0.00 ====================================================================================================================================================== PARKS & RECREATION 47,650.45 87.08601,711.49 89,264.51690,976.00 ====================================================================================================================================================== Page 7 of 25 Budget Comparison - Detail 2025 2025 Budget Status Budget % of November Fund: 500 - RECREATION 3 ACCT 12:35 PM12/02/2025 Actual 2025 Account Number 11/30/2025 Budget Page: ====================================================================================================================================================== 601,711.49 690,976.00Total Expenses 47,650.45 87.0889,264.51 ====================================================================================================================================================== 35,435.960.00-15,174.45 -35,435.96Net Totals Page 8 of 25 Budget Comparison - Detail 2025 2025 Budget Status Budget % of November Fund: 800 - PARK FUND 1 ACCT 12:39 PM12/02/2025 Actual 2025 Account Number 11/30/2025 Budget Page: 119,160.00 10,000.00 109,160.00 1,191.60800-00-45830-000-000 PARK FUND - FEES COLLECTED 19,122.00 ====================================================================================================================================================== PUBLIC CHARGES FOR SERVICES 19,122.00 1,191.60119,160.00 109,160.0010,000.00 ====================================================================================================================================================== 6,705.36 500.00 6,205.36 1,341.07800-00-48110-000-000 PARK FUND - INT ON INVESTMENTS 0.00 ====================================================================================================================================================== MISCELLANEOUS REVENUE 0.00 1,341.076,705.36 6,205.36500.00 ====================================================================================================================================================== 0.00 0.00 0.00 0.00800-00-49200-000-000 TRANSFER FROM CAP PRJTS FUND 0.00 ====================================================================================================================================================== ARPA - FUND BALANCE APPLIED 0.00 0.000.00 0.000.00 ====================================================================================================================================================== ====================================================================================================================================================== 125,865.36 10,500.00Total Revenues 19,122.00 1,198.72115,365.36 ====================================================================================================================================================== Page 9 of 25 Budget Comparison - Detail 2025 2025 Budget Status Budget % of November Fund: 800 - PARK FUND 2 ACCT 12:39 PM12/02/2025 Actual 2025 Account Number 11/30/2025 Budget Page: 0.00 0.00 0.00 0.00800-00-55210-420-000 PARK FUND - IMPACT PROJECTS 0.00 0.00 0.00 0.00 0.00800-00-55210-421-000 PARK FUND - PLAY APPARATUS 0.00 ====================================================================================================================================================== PARKS & RECREATION 0.00 0.000.00 0.000.00 ====================================================================================================================================================== ====================================================================================================================================================== 0.00 0.00Total Expenses 0.00 0.000.00 ====================================================================================================================================================== -115,365.3610,500.0019,122.00 1,198.72125,865.36Net Totals Page 10 of 25 Budget Comparison - Detail 2025 2025 Budget Status Budget % of November Fund: 150 - HOTEL / MOTEL 1 ACCT 12:31 PM12/02/2025 Actual 2025 Account Number 11/30/2025 Budget Page: 53,181.72 74,000.00 -20,818.28 71.87150-00-41210-000-000 HOTEL/MOTEL - ROOM TAX 2,803.12 ====================================================================================================================================================== TAXES 2,803.12 71.8753,181.72 -20,818.2874,000.00 ====================================================================================================================================================== ====================================================================================================================================================== 53,181.72 74,000.00Total Revenues 2,803.12 71.87-20,818.28 ====================================================================================================================================================== Page 11 of 25 Budget Comparison - Detail 2025 2025 Budget Status Budget % of November Fund: 150 - HOTEL / MOTEL 2 ACCT 12:31 PM12/02/2025 Actual 2025 Account Number 11/30/2025 Budget Page: 43,398.22 43,500.00 101.78 99.77150-00-51100-395-001 COMMUNITY EVENTS & ADVERTISING 800.00 6,000.00 6,000.00 0.00 100.00150-00-51100-395-002 WASHINGTON COUNTY SUPPORT 0.00 16,629.44 24,500.00 7,870.56 67.88150-00-51100-395-003 VILLAGE TOURISM/PROMOTION 139.82 ====================================================================================================================================================== GENERAL GOVERNMENT 939.82 89.2366,027.66 7,972.3474,000.00 ====================================================================================================================================================== ====================================================================================================================================================== 66,027.66 74,000.00Total Expenses 939.82 89.237,972.34 ====================================================================================================================================================== 12,845.940.001,863.30 -12,845.94Net Totals Page 12 of 25 Jackson Parks & Recreation Department Multi-Year Budget Comparison COVID COVID 2020* 2021* 2022 2023 2024 2025 Total Budget 546,782 542,174 556,016 552,515.00 617,461 690,976.00 Jan. Revenue (budget %) 40,290 (7%) 27,761 (5%) 35,695 (6%) 37,877 (7%) 45,741 (8%) 54,764 (8%) Expenditures (budget %) 40,746 (7%) 38,890 (7%) 58,528 (11%) 36,590 (10%) 57,582 (9%) 52,629 (7%) Feb. Revenue (budget %) 134,263 (25%) 121,009 (22%) 123,856 (22%) 122,615 (22%) 146,228 (24%) 119,345 (18%) Expenditures (budget %) 89,248 (16%) 74,429 (14%) 106,862 (19%) 104,146 (19%) 108,434 (18%) 113,030 (16%) March Revenue (budget %) 171,686 (31%) 153,720 (28%) No 177,443 (32%) 201,812 (33%) 173,918 (26%) Expenditures (budget %) 138,943 (25%) 134,479 (25%) Workhorse 158,594 (29%) 163,218 (26%) 181,656 (26%) April Revenue (budget %) 193,589 (35%) 191,191 (35%) 207,633 (37%) 220,245 (40%) 256,579 (42%) 240,394 (35%) Expenditures (budget %) 177,177 (32%) 176,620 (33%) 188,008 (34%) 203,925 (37%) 199,979 (32%) 239847.71 (34%) May Revenue (budget %) 231,477(42%) 233,212 (43%) 268,272 (48%) 274,941 (50%) 303,883 (49%) 288,487 (42%) Expenditures (budget %) 211,665 (39%) 218,515 (40%) 234,516 (42%) 252,185 (46%) 240,643 (39%) 293,325 (42%) June Revenue (budget %) 278,660 (51%) 281,244 (51%) 300,239 (53%) 307,961 (56%) 348,172 (56%) 335,057 (53%) Expenditures (budget %) 245,661 (45%) 260,609 (48%) 273,274 (49%) 296,271 (54%) 288,891 (47%) 351,814 (58%) July Revenue (budget %) 305,886 (56%) 321,168 (59%) 339,847 (62%) 356,469 (65%) 391,303 (63%) 366,600 (53%) Expenditures (budget %) 280,926 (51%) 294,593 (54%) 322,841 (58%) 347,748 (63%) 343,448 (56%) 400,633 (58%) August Revenue (budget %) 336,440 (62%) 366,367 (67%) 380,959 (69%) 401,790 (73%) 433,910 (70%) 424,362 (61%) Expenditures (budget %) 326,740 (60%) 345,502 (64%) 340,379 (61%) 383,879 (69%) 387,577 (63%) 444,807 (64%) Sept. Revenue (budget %) 365,741 (67%) 398,207 (73%) No 432,466 (79%) 477,889 (77%) 472,681 (68%) Expenditures (budget %) 364,768 (67%) 399,460 (74%) Worshorse 436,536 (79%) 431,560 (70%) 494,157 (72%) Oct. Revenue (budget %) 449,107 (82%) No 475,704 (86%) 527,323 (95%) 527,501 (85%) 533,799.53 (77%) Expenditures (budget %) 403,845 (74%) Workhorse 467,784 (84%) 486,242 (88%) 485,687 (79%) 554,061 (80%) Nov. Revenue (budget %) 473,121 (87%) 531,258 (97%) No 580,067 (100%) 527,501 (85%) 566,276 (82%) Expenditures (budget %) 439,615 (80%) 493,487 (91%) Workhorse 531,342 (96%) 485,687 (79%) 601,712 (87%) Dec. Revenue (budget %) 517,457 (95%) 560,582 (103%) 608,831 (109%) 601,055 (109%) 615,006 (100%) Expenditures (budget %) 473,508 (87%) 531,480 (98%) 554,142 (100%) 578,728 (105%) 594,521 (96%) Year End Village Audit Total: plus $33,295 plus $18,927 plus 34,840 plus 22,327 Waiting on Audit Village Only Moving Forward Page 13 of 25 JACKSON PARKS & RECREATION DEPARTMENT December 16, 2025, JPR Directors Report PROGRAM & EVENT HIGHLIGHTS & UPDATES • Fall Festival of Fun – 71 families registered for the Family Glo Run with many joining in the fun for the Ghoul Gala that followed, including some families who did not participate in the run. Thank you, Friends of Jackson Parks and Recreation, for partnering on the event, as well as those who sponsored the event. • Village Christmas Tree Lighting – Thank you to everyone who participated in the Christmas Tree Lighting event! The tree was lit without any complications, and we had lots of family fun and entertainment. • Programs – Programs are about to break for the holidays. Fitness classes are wrapping up before coming back in January. Our new Canvas & Cola program has had two sessions run, with the second being this Thursday, December 11th. The senior bingo players had their Christmas social on December 11, and the Senior Card club will have their social on Tuesday, December 16th. Our brand-new Pee Wee World of Sports programs start on January 6th and already has 3 participants registered. • 2026 Events - We are in the process of finalizing contracts with bands for the 2026 events calendar. Our newest event Music in the Park (Jackson Jams) is filled with great talent. Sponsorship opportunities for the event will be sent out to area stakeholders early in 2026. PARK AND PROJECT UPDATES • Jackson Community Center Expansion Project – The JCC expansion project has been completed, however we are still working on several warranty items as well as furnishings to make new spaces functional. • Cedar Run Dog Park Project – Tree work has started in the park with clearing paths and open spaces for dogs to run and play. Lowe had anticipated initial tree work to be completed by December 12, however a few mechanical issues with equipment and weather have delayed work. During our recent walk through, several areas along the path and proposed fence line , as well as proposed small dog area , were identified as needing more tree clearing that originally anticipated. We are working with MSA Professional Service, Inc. and Lowe Underground, Inc. to identify if these should be included in the project. Once tree work has been completed, Lowe Underground, Inc. will begin work on trails with anticipated trail completion by end of January 2026. The Fence and Concrete area will be installed in the spring of 2026. Naming Rights opportunities are in the final stages of review with hope of being sent to stakeholders by the end of the year. Staff are working on other fundraising opportunities. • The Village Parks, Recreation & Open Space Plan – We are in the process of drafting the 2026-2030 plan and hope to have the first draft completed by end of the year. Submitted by: Tyler Mentzel Page 14 of 25 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE DECEMBER 16, 2025 TO FROM REGARDING Parks and Recreation Commission Tyler Mentzel Jackson Parks and Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Agenda Item #5 - Presentation and Possible Action – Eagle Scout Project Hayden recently contacted the Parks and Recreation Department with a proposal to partner with the Village of Jackson to introduce a new recreational amenity in the community. Gaga Ball has become a popular activity in many neighboring municipalities—including Cedarburg, Hartford, and West Bend—and is widely enjoyed in youth programs, summer camps, and school settings. Hayden identified that Jackson currently does not offer this amenity and has proposed constructing a Gaga Ball Pit in Hickory Lane Park as his Eagle Scout community service project. Hayden has worked closely with the Parks and Recreation Director and the Director of Public Works to evaluate construction options and potential locations. These recommendations will be outlined in his project presentation. His proposal includes fundraising, construction, and installation of the Gaga Ball Pit. After reviewing several alternatives, Hayden and staff agree that the most suitable location is Hickory Lane Park. The installation would replace one of the two existing sand volleyball courts located near the playground and pavilion, maintaining park accessibility and enhancing youth recreation opportunities. Hayden is recommending a design featuring pressure-treated wood walls and a composite decking floor to ensure durability and minimize long-term maintenance. The estimated project cost is approximately $5,000, which Hayden plans to fully fundraise as part of his Eagle Scout requirement. Staff Recommendation: Staff recommends approval of Hayden’s Eagle Scout project to fundraise for and install a Gaga Ball Pit in Hickory Lane Park. If approved, Hayden would present his project to the Village Board for final approval. Page 15 of 25 Eagle Scout Service Project Proposal Village of Jackson GaGa Ball Pit Hayden Krause / Troop 765 Jackson A project to donate a GaGa Ball Pit to the Village, bringing an engaging recreational activity to the community and adding a new outdoor sport option for local youth 1 Page 16 of 25 Eagle Scout Project Proposal: What is GaGa Ball? •● To Build a GaGa ball pit at Hickory Park in Jackson • • Intro Why I choose this as my project ● Playing GaGa ball was an activity I enjoyed in Scouting ● Jackson does not have a GaGa ball pit ● GaGa Ball is a game kids of all ages can play ● Groups at the Community Center such as the Boys and Girls Club will be able to use it ● Will provide enjoyment for the community for years to come ● GaGa Ball is a high-energy, safer variant of dodgeball where players use a ball to tag opponents below the knees. ● The game is played in an octagon (pit) to force continuous action, keep the ball in play at all times, and allow players to strategically use the walls for dodging and bouncing the ball. 2 Page 17 of 25 Cedarburg, Webster Middle School Germantown - Rockfield Elementary West Bend - Villa Park Neighboring Communities With GaGa Ball Pits Sussex, The Grove at Village Park 3 Page 18 of 25 Materials & Design Cost & Life Expectancy • ● Wall Materials: Pressure-Treated Wood ● Floor Materials: Composite Decking ● Life Expectancy ○ Walls 15-20 Years ○ Floor about 25 Years ● Total Estimated Cost: ~$5,000 ✓ Lowest Cost ✓ Easy Repair ✗ PT walls require sealing every few years Option 1: PT Wood Walls With Composite Deck Flooring 4 Page 19 of 25 Materials & Life Expectancy Cost & Considerations ● Materials: HDPE Composite wood, metal brackets and Artificial Turf ● Life Expectancy: ○ Ga Ga Ball Pit 20-30 Years ○ Turf about 10 Years ● Total Estimated Cost: ~$7,500 - $9,000 ✓ Extremely durable ✓ lowest maintenance for walls ✗ Turf will need to be replaced during lifetime ✗ Highest cost ✗ Proprietary parts Option 2: Commercial GaGa Ball Pit With Turf 5 Page 20 of 25 Option 1 Pressure Treated Wood Walls With Composite Deck Flooring It offers the best balance of cost, durability, and repair ease. Recommendation 6 Page 21 of 25 7 Proposed Site for Pit ● Hickory Park is close to Community Center and new elementary school ○ Community groups such as Boys & Girls Club, YMCA after school care, Scouts, etc can make use of it ● Replacing one unused volleyball court right next to pavilion ● Location near playground allowing supervision across areas ● Approved by Department of Public Works AI Rendered examples of GaGa Ball Pit location and example look. Proposed GaGa Ball Pit Location Pavilion Page 22 of 25 Now-December Final Approvals January–May Fundraising June Start Project July Finish Project Labor Plan: Project led by Hayden Krause with volunteer labor from Scout and adult leadership from Troop 765 Project Timeline & Labor Plan 8 Page 23 of 25 Summary & Formal Request Formal Request 1. I request the Board's formal approval of the project design of Option 1 at the proposed location. 2. I request approval to begin fundraising for this specific, approved project. The Project: A 20-ft octagonal GaGa Ball pit.with 30 inch walls The Cost: A ~$5,000 donated recreation asset to the Village. The Funding: This project will be funded by seeking support from community members and local businesses, through both financial contributions and gifted supplies. The Maintenance: PT walls sealing every few years 9 Page 24 of 25 Jackson Parks & Recreation N165 W20330Hickory Lane Jackson, WI 53037 (262) 677-9665 parkrec@villageofjacksonwi.gov MEMO DATE DECEMBER 16,2025 TO FROM REGARDING Parks and Recreation Commission Tyler Mentzel Jackson Parks and Recreation Director tyler.mentzel@villageofjacksonwi.gov Phone Ext: (262) 677-9665 x113 Agenda Item #6 Review and Discussion of 2026 Department Goals At the September 16, 2025 Parks and Recreation Commission meeting, the Parks and Recreation Director presented the proposed 2026 budget along with key departmental goals for the upcoming year. The goals outlined were: 1. Complete Cedar Run Park – Dog Park Project. 2. Launch and implement the 2026–2030 Comprehensive Outdoor Recreation Plan (CORP). 3. Complete the upgrade to the Hickory Lane Splash Pad. o 2026 marks the first year of a multi-year Capital Improvement Project initiative. 4. Complete the Request for Proposals (RFP) for the Hasmer Lake Park Project. 5. Identify and apply for grant opportunities to support the Hasmer Lake Park Project. 6. Develop a department Standard Operating Procedures (SOP) Manual. These goals are consistent with the current 2021–2025 Comprehensive Outdoor Recreation Plan and represent strategic steps toward supporting community growth, enhancing park amenities, and advancing the long-term vision for the Village of Jackson Parks & Recreation Department. Page 25 of 25