260928 vb packet

A quorum of Police & Fire, Planning, and Park Commissions may be present, although official action by those bodies will not be taken; the only business to be conducted is for Village Board action. Those individuals requiring the assistance of a sign language interpreter to participate in this meeting may call 720.7101 a minimum of five business days prior to the meeting. Village of Fox Crossing Board of Trustees Regular Meeting Monday, September 28, 2026 - 6:00 p.m. Municipal Complex - Arden Tews Assembly Room 2000 Municipal Drive, Neenah WI 54956 Agenda 1. Call to Order, Pledge of Allegiance and Roll Call 2. Awards/Presentations a) Introduction and Oath of Office of Fox Crossing Police Officer Brooke Allen – Police Chief Tim Callan 3. Minutes to Approve/ Minutes and Correspondence to Receive Minutes to Approve a) Special Village Board Meeting – September 14, 2026 b) Regular Village Board Meeting – September 14, 2026 Minutes and Correspondence to Receive c) Planning Commission Meeting Minutes – August 19, 2026 4. Public Comments Addressed to the Village Board. Individuals properly signed in may speak directly to the Village Board on non- repetitive Village matters whether on, or not on the agenda. However, no announcements of candidacy for any elected position or “electioneering” will be permitted. Commenters must be orderly, wait to be called, speak from the podium, and direct their comments to the Board. A maximum of 2-minutes per person is allowed and you must return to the audience when signaled to do so. The total time allocated for public comments shall not exceed 30 minutes. Public comment is not permitted outside of this public comment period. Note: The Board’s ability to act on or respond to public comments is limited by Chapter 19, WI Stats. To address the Village Board, complete the Public Participation signup sheet. 5. Discussion Items 6. Unfinished Business 7. New Business- Resolutions/Ordinances/Policies a) 260928-1 Change Order #1 & Final – Valley Road Water and Sanitary Sewer Main Replacement Project b) 260928-2 Special Event License – St. Joe’s Food Program 5K/10K Run/Walk 2026 Sponsored by Pacesetters Running Club Held October 3, 2026 c) 260928-3 Special Event License – Fox Valley Youth Hockey Fundraiser Held October 16 & 17, 2026 d) 260928-4 Operator License Applicants e) 260928-5 Expenditures 8. Reports a) Finance Director Jeremy Searl – Results of Village of Fox Crossing 2026 General Obligation Notes Sale b) Village President Youngquist • Announcement of Budget Workshop Dates • 2026 Village of Fox Crossing Budget Public Hearing to be held Monday, November 23, 2026 at 5:00 p.m. in the Arden Tews Assembly Room of the Village Municipal Complex, 2000 Municipal Drive c) Trustee Kris Koeppe – Fall Electronic Recycling Event will be held on Saturday, October 10, 2026 from 8:00 a.m. to Noon at the Municipal Complex 9. Closed Session 10. Adjourn Page 1 of 1 Village of Fox Crossing Board of Trustees Special Meeting Minutes Monday, September 14, 2026 – 5:00 p.m. Municipal Complex – Arden Tews Assembly Room 2000 Municipal Drive, Neenah WI 54956 1. Call to Order The special meeting of the Village Board of Trustees was called to order by President Youngquist at 5:00 p.m. Village Manager Jeffrey Sturgell recorded the following Village Board members as present: President Dale Youngquist and Trustees Michael Van Dyke, Kris Koeppe, Tim Raddatz, Kate McQuillan, Deb Swiertz and Barb Hanson Also Present: Director of Finance Jeremy Searl, Director of Community Development George Dearborn, and Attorney Andrew Rossmeissl. 2. Closed Session Pursuant to WI Statute 19.85(1)(g), the Village of Fox Crossing Board of Trustees will convene into closed session to confer with legal counsel, and pursuant to WI Statute 19.85(1)(e), the Village of Fox Crossing Board of Trustees will convene into closed session to deliberate or negotiate the terms of a Development Agreement between Justin and Richard Romportl (of Romportl’s Contracting) and the Village of Fox Crossing for the East Shady and Clayton Development. Motion: President Youngquist, seconded by Trustee Swiertz to convene into closed session at 5:00 p.m. Discussion: The Village Board entered into closed session pursuant to WI Statute 19.85(1)(g) to confer with legal counsel pursuant to WI Statute 19.85(1)(e) to deliberate terms of a potential developer agreement between the Village and Justin and Richard Romportl (of Romportl Contracting) for a potential townhome development at the intersection of East Shady Lane and Clayton Avenue. Vote: On roll call vote: 7-0, motion carried. Pursuant to WI Stat. 19.85 (2), the Village Board will reconvene into open session. Motion: Trustee Van Dyke, seconded by Trustee Swiertz to reconvene into open session at 5:25 p.m. Vote: On roll call vote: 7-0, motion carried. 3. Adjourn Motion: Trustee Van Dyke, seconded by Trustee Hanson, to adjourn at 5:25 p.m. Vote: Motion carried unanimously. Respectfully submitted, Chantel M. Jaenke, CMC, WCMC Village Clerk Note: These minutes are not considered official until acted upon at an upcoming meeting; therefore, are subject to revision. Page 1 of 4 Village of Fox Crossing Board of Trustees Regular Meeting Minutes Monday, September 14, 2026 – 6:00 p.m. Municipal Complex – Arden Tews Assembly Room 2000 Municipal Drive, Neenah WI 54956 1. Call to Order, Pledge of Allegiance, and Roll Call The meeting of the Village Board of Trustees was called to order by President Youngquist at 6:00 p.m. The Pledge of Allegiance was recited. Village Clerk Chantel Jaenke conducted roll call and recorded the following Village Board members as present: President Dale Youngquist and Trustees Michael Van Dyke, Kris Koeppe, Tim Raddatz, Kate McQuillan , Deb Swiertz, and Barb Hanson. Also Present: Village Manager Jeffrey Sturgell, Director of Finance Jeremy Searl, Director of Community Development George Dearborn, Fire Chief Todd Sweeney, Assistant Fire Chief Shawn Bordeaux, Police Chief Tim Callan, Street Superintendent Brian Bauer, and Attorney Andrew Rossmeissl. Excused: Director of Parks & Recreation Amanda Geiser, Director of Public Works Joe Hoechst, Engineer Lee Reibold, and Engineer Zach Laabs Public Attendance: Four individuals were present. 2. Awards / Presentations None. 3. Minutes to Approve / Minutes and Correspondence to Receive Minutes to Approve a) Regular Village Board Meeting – August 10, 2026 & August 24, 2026 b) Special Village Board Workshop – August 31, 2026 Minutes and Correspondence to Receive c) Park Commission Meeting Minutes – August 12, 2026 Motion: Trustee Van Dyke, seconded by Trustee Raddatz, to approve the meeting minutes and accept other departmental minutes and correspondence into the record, as presented. Vote: Motion carried unanimously. 4. Public Comments Addressed to the Village Board None. 5. Discussion Items None. 6. Unfinished Business None. 7. New Business-Resolutions/Ordinances/Policies a) 260914-1 Resolution Authorizing the Issuance and Establishing Parameters for the Sale of Not to Exceed $3,055,000 General Obligation Promissory Notes Village of Fox Crossing Village Board of Trustees Meeting Minutes September 14, 2026 Page 2 of 4 Motion: Trustee Van Dyke , seconded by Trustee McQuillan, to approve the Resolution Authorizing the Issuance and Establishing Parameters for the Sale of Not to Exceed $3,055,000 General Obligation Promissory Notes, as presented. Discussion: Brad Viegut of Robert W. Baird & Co. presented an overview of the borrowing resolution for the Village’s 2026 Capital Projects borrowing. Mr. Viegut reviewed the proposed issuance parameters, the Village’s current debt profile, and related debt issuance information. He reported that the Village’s bond rating is Aa2 and noted that interest rates are expected to be finalized on Thursday. He also reported that municipal interest rates had increased over the previous two weeks and estimated the curr ent interest rate at approximately 4.08%. Vote: Motion carried unanimously. b) 260914-2 2026 Budget Amendment to Provide Funds for the July 27, 2026 Tornado Emergency Response & Recovery Motion: Trustee Van Dyke, seconded by Trustee Koeppe, to approve the 2026 Budget Amendment to Provide Funds for the July 27, 2026 Tornado Emergency Response & Recovery, as presented. Discussion: Director Searl provided an overview of the proposed budget amendment related to tornado emergency response and recovery efforts. He noted that the emergency declaration allows the Village to use the Committed Fund for eligible expenditures. An initial estimate of $2.8 million was provided, with $2,741,769 being transferred from the Committed Fund to cover current and anticipated expenditures. The majority of the expenditures will be for debris removal and cleanup. Director Searl also discussed the impact of the tornado damage on the Village’s fire apparatus. Due to damage to the fire trucks previously stationed on the east side, the Village has been relying on apparatus loaned by Pierce Manufacturing and the Town of Grand Chute. As the Village will no longer be able to borrow those trucks, staff is proposing the purchase of a fire engine from the Village of Butler for the east side. Funding for the purchase would come from the Equipment Replacement Fund. Staff antici pates that the Village will ultimately have four fire trucks, with one truck potentially being sold in the future to replenish the Equipment Replacement Fund. Director Searl reported that the Village’s Engine 41 has received authorization from the insurance company for repairs. Chief Sweeney clarified that the estimated nine-month repair period would begin when the engine is delivered for repairs, which is anticipated to occur in late November or early December. The Village’s other two damaged trucks remain under evaluation by the insurance company. Staff responded to questions from the Board. Vote: On roll call vote: 7-0, motion carried. c) 260914-3 Award Proposal – Palisades Park Lateral Project Motion: Trustee Van Dyke, seconded by Trustee Swiertz, to approve the Award Proposal for the Palisades Park Lateral Project, as presented. Vote: Motion carried unanimously. d) 260914-4 Authorizing Resolution for Urban Forestry Grant and Urban Forestry Catastrophic Storm Grant Programs Motion: Trustee Van Dyke, seconded by Trustee Hanson to approve the Authorizing Resolution for Urban Forestry Grant and Urban Forestry Catastrophic Storm Grant Programs, as presented. Vote: Motion carried unanimously. e) 260914-5 Amend Village of Fox Crossing Additional Compensation Pay Schedule Motion: Trustee Van Dyke, seconded by Trustee Swiertz, to approve the amendment to the Village of Fox Crossing Additional Compensation Pay Schedule, as presented. Village of Fox Crossing Village Board of Trustees Meeting Minutes September 14, 2026 Page 3 of 4 Discussion: Manager Sturgell explained that the existing pay schedule provides for out-of-class pay when a custodian assists with snow plowing. The proposed amendment would add provisions for out -of-class pay when a custodian performs duties typically assigned to a Street Worker, including leaf collection, brush pickup, and chipping. The amendment would allow a custodian to receive additional compensation when performing higher-level duties outside of their regular responsibilities, which occurs infrequently but as needed. Vote: Motion carried unanimously. f) 260914-6 Establish Polling Places for the November 3, 2026 General Election and for Elections held in 2027 Motion: Trustee Van Dyke, seconded by Trustee Hanson, to approve the establishment of polling places for the November 3, 2026 General Election and for elections held in 2027, as presented. Discussion: Clerk Jaenke explained that the resolution establishes the Village’s current polling locations for the November 3, 2026 General Election and elections held in 2027, including the combination of the Community Center with the Pentecostals of the Fox Cities. Vote: Motion carried unanimously. g) 260914-7 Temporary Class “B” Retailer’s License – Fox Valley Youth Hockey Motion: Trustee Van Dyke, seconded by Trustee Koeppe, to approve the Temporary Class “B” Retailer’s Licenses for Fox Valley Youth Hockey, as presented. Vote: Motion carried unanimously. h) 260914-8 Operator License Applicants Motion: Trustee Van Dyke, seconded by Trustee Hanson, to approve the Operator License Applicants and deny one Operator License application, as presented. Discussion: Chief Callan explained that one operator license application was denied due to omitted information on the application and information identified during the background check that supported the denial. Vote: Trustee Swiertz abstained. Motion carried i) 260914-9 Expenditures Motion: Trustee Koeppe, seconded by Trustee McQuillan to approve the expenditures, as presented, without exception. Vote: Motion carried unanimously. 8. Reports a) Village President Youngquist • Announcement of Budget Workshop Dates President Youngquist announced the dates and times for the 2027 Budget Workshops: Budget Workshop #1: Monday, October 5, 5:00–9:00 p.m. Budget Workshop #2: Monday, October 12, 5:00–9:00 p.m. Budget Workshop #3: Monday, October 19, 5:00–9:00 p.m. Budget Workshop #4: Monday, October 26, 5:00–9:00 p.m. He noted that the October 12 and October 26 workshops will be scheduled around the regular Village Board meetings, which begin at 6:00 p.m. • 2027 Village of Fox Crossing Budget Public Hearing to be held Monday, November 23, 2026 at 5:00 p.m. in the Arden Tews Assembly Room of the Village Municipal Complex, 2000 Municipal Drive President Youngquist announced that the 2027 Village of Fox Crossing Budget Public Hearing will be held on Monday, November 23, 2026, at 5:00 p.m. in the Arden Tews Assembly Room. Village of Fox Crossing Village Board of Trustees Meeting Minutes September 14, 2026 Page 4 of 4 b) Trustee Kris Koeppe – Fall Electronic Recycling Event will be held on Saturday, October 10, 2026 from 8:00 a.m. to Noon at the Municipal Complex Trustee Koeppe announced that the Fall Electronic Recycling Event will be held on Saturday, October 10, 2026, from 8:00 a.m. to noon at the Municipal Complex. He noted that information about the event has been provided to residents through utility bill communications and is also available on the Village website. He reminded residents not to bring items containing mercury. The event will be held rain or shine, and he expressed anticipation for a successful event. c) Village Manager Jeffrey Sturgell – July 27 Storm Event Response Update / Fire Station #41 & Community Center Rebuild/Relocate Update Manager Sturgell provided an update on the Village’s storm recovery efforts since the workshop meeting. He reported that the Village is still awaiting insurance estimates for the Community Center and Fire Station #41. He explained that, rather than using a representative from Keller for the independent damage review, the Village will now use McMahon, which will also provide engineering services for the Community Center and Fire Station #41 rebuilds. He stated that Director Geiser met with McMahon earlier in the day to assess the damage. McMahon will prepare a report to assist the Village in negotiating the insurance adjustment. Staff also met with McMahon regarding proposed redesigns for the Community Center and Fir e Station #41. The costs are $13,500 for the east-side design, $9,200 to design additional Community Center space on the west side, and $2,500 for the structural review to support the insurance adjustment. 9. Closed Session None. 10. Adjourn Motion: Trustee Hanson, seconded by Trustee Koeppe to adjourn at 6:36 p.m. Vote: Motion carried unanimously. Respectfully submitted, Chantel M. Jaenke, CMC, WCMC Village Clerk Note: These minutes are not considered official until acted upon at an upcoming meeting; therefore, they are subject to revision. VILLAGE OF FOX CROSSING PLANNING COMMISION MEETING Municipal Complex – Arden Tews Assembly Room Wednesday, August 19, 2026 at 5:15 PM Minutes CALL TO ORDER The Planning Commission meeting was called to order by Chairperson Dennis Jochman at 5:15 p.m. PRESENT: Chairperson: Mr. Dennis Jochman Commissioners: Mr. Morris Cox Mr. Thomas Willecke Mr. Michael Scheibe Ms. Tracy Romzek Mr. Michael Prince Mr. Tom Young EXCUSED: NONE Staff: Community Development Director George Dearborn Associate Planner Daniel Dieck Village Manager Jeff Sturgell Community Development Intern Nick Sisto Village President Dale Youngquist Village Board Trustee Kate McQuillan Village Board Trustee Kris Koeppe Others: 3 others present PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES – July 15, 2026 MOTION: Mr. Willecke, seconded by Mr. Cox to approve the meeting minutes of July 15, 2026, as presented. Motion carried 7-0-0 PUBLIC HEARING NONE OLD BUSINESS NONE Planning Commission Meeting August 19, 2026 Page 2 NEW BUSINESS 1. Certified Survey Map (CSM) – Pat Gambsky, 825 Welcome Road – Parcels 12104251101 Director Dearborn presented the proposed Certified Survey Map (CSM) involving a currently unbuildable outlot at 825 Welcome Road. The property was previously classified as an outlot because public water and sanitary sewer were not available. Staff explained that a 30-foot easement has been obtained to provide access for public water and sewer utilities and access to the proposed lot. Although the arrangement does not meet the preferred 60-foot road easement standard, staff considered it acceptable due to the pre-existing nature of the lot and recommended approval subject to conditions. MOTION: Mr. Young, seconded by Mr. Prince to approve the certified survey map for 825 Welcome Road, subject to the following conditions: 1. A 30-foot-wide private road is allowable, and a utility easement shall be extended to the current outlot as recommended. 2. Public water and sanitary sewer shall be extended to the current outlot. 3. All required setbacks shall be met for any new construction on Lot 1. 4. All taxes shall be paid for both lots. 5. A recorded copy of the CSM shall be provided to the Community Development Department. Motion carried 7-0-0 2. Zoning Code Update – Laurie Miller-Facey – MSA Professional Services, Inc. Director Dearborn introduced Lori Miller-Facey and Steve Tumlin of MSA Professional Services, Inc., who are assisting the Village with its zoning code update. Ms. Miller presented the first technical memorandum, which reviewed existing conditions, Village plans and policies, recent development-review trends, and public engagement results. Key objectives of the zoning code update include: • Simplifying and improving the usability of the zoning code; • Better aligning regulations with the Comprehensive Plan and other adopted policies; • Increasing housing choice and development flexibility while maintaining neighborhood character; • Reducing the number of zoning districts and reliance on planned development districts where appropriate; • Improving standards related to compatibility, landscaping, buffering, lighting, open space, and natural-resource protection; and • Making the ordinance easier for residents, staff, developers, and the Planning Commission to navigate. MSA reported that approximately 80 individuals participated in the Summer Fun Fest outreach activity and that the online survey received 130 responses. The survey was open for approximately one month. The planned National Night Out outreach effort was disrupted by the recent tornado/storm event. Commission members and residents discussed: • Providing flexibility in zoning standards while protecting existing neighborhood character and property values; • Housing affordability, smaller lots, housing types, accessory dwelling units, and opportunities for aging residents and young families; • Improving administrative approval processes, particularly for reconstruction following the storm event; Planning Commission Meeting August 19, 2026 Page 3 • Improving the digital accessibility, searchability, and organization of the zoning code; • Maintaining compatibility between new development and adjacent residential areas; • Tree preservation, landscaping, buffering, and long-term maintenance of approved site improvements; • Potential dark-sky and lighting standards; and • The importance of continued public outreach and participation as the project moves forward. No formal action was taken. The Planning Commission expressed support for continued public engagement and for the project’s emphasis on simplification, clarity, flexibility, and protection of neighborhood character. OTHER BUSINESS Development Activity Report Director Dearborn reviewed the July development activity report. For 2026 to date, the Village had recorded five single-family units, no duplex units, and five multifamily units. Discussion noted that housing construction activity remains below the prior year and that high construction costs, housing prices, rental rates, and financing conditions continue to affect development activity locally and regionally. COMMUNICATIONS Sustainability Committee Director Dearborn and Intern Nick Sisto provided a report on recent Sustainability Committee activities, including: • Community garden updates; • Recycling education efforts in coordination with the City of Appleton and Outagamie County; • A presentation by DarkSky Wisconsin regarding light pollution, lighting design, and potential ordinance and site-plan-review practices; and • Possible future consideration of lighting temperature, shielding, and cutoff requirements to reduce light pollution while maintaining safety. PUBLIC FORUM The Chair opened the public forum for non-agendized Village-related matters. A resident encouraged the Village to be a regional leader in simplifying its zoning code and making zoning information more accessible and searchable online. ADJOURN At 6:43 p.m., MOTION: Mr. Scheibe, seconded by Mr. Cox to adjourn. Motion carried 7-0-0 Respectfully submitted, Dan Dieck Associate Planner Note: These minutes are not considered official until acted upon at an upcoming meeting; therefore, they are subject to revision. RES #260928-1 CHANGE ORDER #1 & FINAL – VALLEY ROAD WATER AND SANITARY SEWER MAIN REPLACEMENT PROJECT WHEREAS, on September 9, 2024, PTS Contractors, Inc., was awarded the Valley Road Water and Sanitary Sewer Main Replacement Project contract in the amount of $3,900,386.00; and WHEREAS, Change Order #1 consists of an increase in the amount of $216,469.64 for the following items: Contaminated Soils Excavation & Removal $ 98,690.25 Manhole Coring $ 1,000.00 Water Main Repair Breaks $ 13,187.51 Replace Valves at Intersection of STH 47 & CTH P $ 24,174.40 Install a WisDOT Pole on Concrete base at STH 47 & CTH P $ 14,611.68 Speedy Clean Sanitary Sewer Lateral Work $ 660.00 Utility Relocation due to Utility Conflict on Racine Rd (Century Oaks to Highridge) $ 87,045.00 Utility Relocation due to Unmarked Utilities on Valley Rd (Palisades to Beck St) $ 71,218.00 Additional Asphalt to Repair to Center Line for Beck Street $ 18,496.00 Additional Asphalt to Widen Asphalt Repair to 8 Foot Width (Palisades to STH 47) $ 57,876.50 Liquidated Damages for Delay in Completing Project ($ 16,000.00) Final Quantities ($154,489.70) Total: $216,469.64 WHEREAS, it is the recommendation of Engineer Zach Laabs and Public Works Director Joe Hoechst to approve Change Order #1 to PTS Contractors, Inc., for a total increase of $216,469.64, resulting in an adjusted contract amount of $4,116,855.64. NOW, THEREFORE BE IT RESOLVED that the Village of Fox Crossing Board of Trustees hereby approves Change Order #1 & Final for the Valley Road Water and Sanitary Sewer Main Replacement Project contract, for a total increase of $216,469.64, resulting in an adjusted contract amount of $4,116,855.64, for PTS Contractors, Inc., 4075 Eaton Road, Green Bay, Wisconsin. Adopted this 28 th day of September, 2026 Requested by: Joe Hoechst, Public Works Director Submitted by: Dale A. Youngquist, Village President _______________________________ Dale A. Youngquist, Village President _______________________________ Attest: Chantel M. Jaenke, Village Clerk RES #260928-2 SPECIAL EVENT LICENSE – ST. JOE'S FOOD PROGRAM 5K/10K RUN/WALK 2026 SPONSORED BY PACESETTERS RUNNING CLUB HELD OCTOBER 3, 2026 WHEREAS, Jan Peebles, Race Director for Pacesetters Running Club, has submitted a Special Event License application to conduct a 5k/10k Run/Walk; and WHEREAS, the event will take place within the Village of Fox Crossing and is sponsored by the Pacesetters Running Club in support of St. Joe’s Food Program on Saturday, October 3, 2026, from 7:30 a.m. to 10:00 a.m.; and WHEREAS, race participants will begin at St. Joe’s Food Program, located at 1465 Opportunity Way in the City of Menasha, proceed west on Midway Road, then continue south on University Drive to Meadowview Drive, travel south on Meadowview Drive to Eugene Street, travel east on Eugene Street to Deerfield Avenue, proceed north on Deerfield Avenue to Jennie Street, continue east on Jennie Street to Goss Avenue, head north on Goss Avenue to Fritsch Park, travel through the park to Sandys Lane, then proceed to Home Avenue or Linda Avenue, continue north to Midway Road, and return to St. Joe’s Food Program; and WHEREAS, the proper fees have been paid, receipted, and a copy of liability insurance will be on file for the event; and WHEREAS, the Special Event License application has been reviewed and approved by the Park and Recreation Department and Park Commission, the Police Chief, and the Fire Chief, or their designees, to ensure appropriate public safety measures are in place. NOW, THEREFORE BE IT RESOLVED, that the Village of Fox Crossing Board of Trustees hereby approves the Special Event License for the Pacesetters Running Club for the St. Joe’s Food Program 5K/10K Run/Walk to be held on Saturday, October 3, 2026. Approved this 28 th day of September, 2026 Requested by: Chantel M. Jaenke, Village Clerk Submitted by: Dale A. Youngquist, Village President ____________________________ Dale A. Youngquist, Village President _____________________________ Attest: Chantel M. Jaenke, Village Clerk RES #260928-3 SPECIAL EVENT LICENSE - FOX VALLEY YOUTH HOCKEY FUNDRAISER HELD OCTOBER 16 AND 17, 2026 WHEREAS, Nicholas Miller, Vice President of the Fox Valley Youth Hockey, has submitted a Special Event License application to hold a fundraiser; and WHEREAS, this event will be held at the Tri-County Arena at 700 East Shady Lane located in the Village of Fox Crossing by the Fox Valley and Appleton Youth Hockey Associations on Friday, October 16, 2026, from 3:00 p.m. to 9:00 p.m., and Saturday, October 17, 2026, from 8:00 a.m. to 10:00 p.m.; and WHEREAS, the proper fees have been paid, receipted, and a copy of liability insurance will be on file for the event; and WHEREAS, approval of this Special Event License has been reviewed and approved by the Police Chief and Fire Chief, or their designees, to ensure appropriate public safety measures are in place. NOW, THEREFORE BE IT RESOLVED, the Village of Fox Crossing Board of Trustees hereby approves the Special Event License for Fox Valley and Appleton Youth Hockey Associations on Friday, October 16, 2026 and Saturday, October 17, 2026. Approved this 28th day of September, 2026 Requested by: Chantel M. Jaenke, Village Clerk Submitted by: Dale A. Youngquist, Village President ____________________________ Dale A. Youngquist, Village President _____________________________ Attest: Chantel M. Jaenke, Village Clerk RES #260928-4 OPERATOR LICENSE APPLICANTS WHEREAS, the operator license applicants for the upcoming two-year term, listed below, have made proper application with the Village Clerk’s Office; and WHEREAS, all applicants either currently hold a valid two-year server license, or have successfully completed the mandatory alcohol awareness training program; and WHEREAS, background checks have been conducted by the Police Department; and WHEREAS, the Police Chief submits the applicant with a recommendation of approval as follows: Victoria Anderson – Approved NOW, THEREFORE, BE IT RESOLVED that the Village of Fox Crossing Board of Trustees recommends the above applicant recommended for approval be approved, pending payment, successful background checks, and completion of a state-approved alcohol awareness training program, for the licensing period beginning July 1, 2026 - June 30, 2028. Adopted this 28th day of September, 2026 Requested by: Tim Callan, Police Chief & Chantel M. Jaenke, Village Clerk Submitted by: Dale A. Youngquist, Village President _______________________________ Dale A. Youngquist, Village President _______________________________ Attest: Chantel M. Jaenke, Village Clerk AMENDED $1,739,654.08 WHEREAS, the disbursements are categorized below & the detail is attached: Pending: General Fund 172,222.89$ Special Revenue Fund 26,210.50$ Debt Fund -$ Capital Projects Fund 541,033.09$ Water Fund 36,523.05$ Sewer Fund 8,307.00$ Stormwater Fund 21,731.66$ Trust & Agency Fund -$ Special Processed Payments 933,625.89$ Total: 1,739,654.08$ Requested by: Jeremy Searl, Finance Director Submitted by: Dale A. Youngquist, Village President Dale A. Youngquist, Village President Attest: Chantel M. Jaenke, Village Clerk RES #260928-5 EXPENDITURES NOW, THEREFORE BE IT RESOLVED, the Village of Fox Crossing Board of Trustees hereby authorizes the above expenditures to be paid by the Finance Department with the exception of none. Adopted this 28th day of September, 2026. WHEREAS, the Village of Fox Crossing has outstanding invoices totaling: For Accounts Payable Period Ending: September 22, 2026 For Village Board Meeting of: September 28, 2026 REGULAR PROCESSED CHECKS AMOUNT General Fund $172,222.89 Special Revenue Funds $26,210.50 Debt Fund $0.00 Capital Projects Fund $541,033.09 Water Fund $36,523.05 Sewer Fund $8,307.00 Stormwater Fund $21,731.66 Trust & Agency Fund Total Bills for September 28, 2026 $806,028.19 SPECIAL PROCESSED PAYMENTS CHECK # PAYEE DEPT. /PURPOSE AMOUNT Village Specials 9/09-9/22/2026 **See Attached Listing** $338,218.04 ACH Employee Benefits Corp 9/11-9/12/2026 Flex Spending Claims $822.85 ACH Pay Trac 9/17/2026 CC Fees $566.94 ACH North Shore 9/11/2026 Deferred Comp $1,250.00 ACH WDC 9/11/2026 Deferred Comp $6,495.77 ACH Paymentus 9/17/2026 CC Fees $9,196.11 ACH ETF 9/22/2026 Medical Insurance $187,937.42 ACH WI Retirement 9/22/2026 Retirement $109,857.26 ACH Payroll 9/11/2026 Payroll $198,911.13 ACH Payroll 9/11/2026 Taxes $80,370.37 Total Special Processed Payments $933,625.89 GRAND TOTAL $1,739,654.08 ` VILLAGE OF FOX CROSSING 2000 Municipal Drive Neenah, WI 54956 EXPENDITURE SUMMARY