260914vbpacket

A quorum of Police & Fire, Planning, and Park Commissions may be present, although official action by those bodies will not be taken; the only business to be conducted is for Village Board action. Those individuals requiring the assistance of a sign language interpreter to participate in this meeting may call 720.7101 a minimum of five business days prior to the meeting. Village of Fox Crossing Board of Trustees Regular Meeting Monday, September 14, 2026 - 6:00 p.m. Municipal Complex - Arden Tews Assembly Room 2000 Municipal Drive, Neenah WI 54956 Agenda 1. Call to Order, Pledge of Allegiance and Roll Call 2. Awards/Presentations 3. Minutes to Approve/ Minutes and Correspondence to Receive Minutes to Approve a) Regular Village Board Meeting – August 10, 2026 & August 24, 2026 b) Special Village Board Workshop – August 31, 2026 Minutes and Correspondence to Receive c) Park Commission Meeting Minutes – August 12, 2026 4. Public Comments Addressed to the Village Board. Individuals properly signed in may speak directly to the Village Board on non- repetitive Village matters whether on, or not on the agenda. However, no announcements of candidacy for any elected position or “electioneering” will be permitted. Commenters must be orderly, wait to be called, speak from the podium, and direct their comments to the Board. A maximum of 2-minutes per person is allowed and you must return to the audience when signaled to do so. The total time allocated for public comments shall not exceed 30 minutes. Public comment is not permitted outside of this public comment period. Note: The Board’s ability to act on or respond to public comments is limited by Chapter 19, WI Stats. To address the Village Board, complete the Public Participation signup sheet. 5. Discussion Items 6. Unfinished Business 7. New Business- Resolutions/Ordinances/Policies a) 260914-1 Resolution Authorizing the Issuance and Establishing Parameters for the Sale of Not to Exceed $3,055,000 General Obligation Promissory Notes b) 260914-2 2026 Budget Amendment to Provide Funds for the July 27, 2026 Tornado Emergency Response & Recovery c) 260914-3 Award Proposal – Palisades Park Lateral Project d) 260914-4 Authorizing Resolution for Urban Forestry Grant and Urban Forestry Catastrophic Storm Grant Programs e) 260914-5 Amend Village of Fox Crossing Additional Compensation Pay Schedule f) 260914-6 Establish Polling Places for the November 3, 2026 General Election and for Elections held in 2027 g) 260914-7 Temporary Class “B” Retailer’s License – Fox Valley Youth Hockey h) 260914-8 Operator License Applicants i) 260914-9 Expenditures 8. Reports a) Village President Youngquist • Announcement of Budget Workshop Dates • 2026 Village of Fox Crossing Budget Public Hearing to be held Monday, November 23, 2026 at 5:00 p.m. in the Arden Tews Assembly Room of the Village Municipal Complex, 2000 Municipal Drive b) Trustee Kris Koeppe – Fall Electronic Recycling Event will be held on Saturday, October 10, 2026 from 8:00 a.m. to Noon at the Municipal Complex c) Village Manager Jeffrey Sturgell – July 27 Storm Event Response Update / Fire Station #41 & Community Center Rebuild/Relocate Update 9. Closed Session 10. Adjourn Page 1 of 4 Village of Fox Crossing Board of Trustees Regular Meeting Minutes Monday, August 10, 2026 – 6:00 p.m. Municipal Complex – Arden Tews Assembly Room 2000 Municipal Drive, Neenah WI 54956 1. Call to Order, Pledge of Allegiance, and Roll Call The meeting of the Village Board of Trustees was called to order by President Youngquist at 6:00 p.m. The Pledge of Allegiance was recited. Village Clerk Chantel Jaenke conducted roll call and recorded the following Village Board members as present: President Dale Youngquist and Trustees Michael Van Dyke, Kris Koeppe, Tim Raddatz, Kate McQuillan, and Barb Hanson. Also Present: Village Manager Jeffrey Sturgell, Director of Finance Jeremy Searl, Director of Community Development George Dearborn, Fire Chief Todd Sweeney, Police Chief Tim Callan, Director of Parks & Recreation Amanda Geiser, Director of Public Works Joe Hoechst, Engineer Lee Reibold, and Attorney Andrew Rossmeissl. Excused: Trustee Deb Swiertz and Engineer Zach Laabs Public Attendance: Five individuals were present. 2. Awards / Presentations None. 3. Minutes to Approve / Minutes and Correspondence to Receive Minutes to Approve a) Regular Village Board Meeting – July 27, 2026 Minutes and Correspondence to Receive b) Water Main Breaks Report – June 2026 c) Water Pumpage Report – June 2026 Motion: Trustee Van Dyke, seconded by Trustee Raddatz, to approve the meeting minutes and accept other departmental minutes and correspondence into the record, as presented. Vote: Motion carried unanimously. 4. Public Comments Addressed to the Village Board Neenah Mayor Brian Borchard t, 1411 Rogers Ct., Neenah , expressed his appreciation to the Village for its collaboration and assistance in responding to the aftermath of the tornado. Mayor Borchardt also thanked Village staff, noting that they have been excellent to work with throughout the response and recovery efforts. 5. Discussion Items None. 6. Unfinished Business None. 7. New Business-Resolutions/Ordinances/Policies a) 260810-1 Resolution Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing Motion: Trustee Van Dyke, seconded by Trustee Koeppe, to approve the Resolution Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing, as presented. Village of Fox Crossing Village Board of Trustees Meeting Minutes August 10, 2026 Page 2 of 4 Discussion: President Youngquist provided an overview, noting that the Neenah -Menasha Sewerage Commission (NMSC) requested the Village Board approve the borrowing resolution to begin moving forward with its upcoming project to address upgrades required for new phosphorus requirements. The total project is estimated to cost approximately $24,000,000, with the Village's share estimated at approximately 15%. Trustee Hanson questioned the amount the Village would actually be borrowing. Director Searl stated that the amount would be $4,000,000, as calculated by McMahon. Manager Sturgell agreed that the Village's share was estimated at 15%, with the $4,000,000 amount providing a buffer. Vote: On roll call vote: 6-0, motion carried. b) 260810-2 Approve Amendment to Licensed Premises Description for Kwik Trip #883 Motion: Trustee McQuillan, seconded by Trustee Van Dyke, to approve the Amendment to Licensed Premises Description for Kwik Trip #883, as presented. Vote: Motion carried unanimously. c) 260727-1:ORD Amend Fox Crossing Municipal Code Chapter §435 Zoning Ordinance – Rezone 985 Irish Road (Parcel #1210518) from R -2 Suburban Low Density District to R -3 Suburban Medium Density District Second Reading & Adoption Motion: Trustee Hanson, seconded by Trustee Van Dyke, moved to approve the Second Reading and Adoption of the ordinance amendment as presented. Vote: Motion carried unanimously. d) 260810-3 Operator License Applicants Motion: Trustee Van Dyke, seconded by Trustee Raddatz, to approve the Operator License Applicants , as presented. Vote: Motion carried unanimously. e) 260810-4 Expenditures Motion: Trustee Koeppe, seconded by Trustee McQuillan to approve the expenditures, as presented, without exception. Discussion: Director Searl highlighted the $5.1 million in expenditures, noting that $4.4 million relates to handling tax payments. Director Dearborn provided an update on the MSA project and upcoming public input meetings, stating the project remains on schedule and may be completed by next year. Vote: Motion carried unanimously. 8. Reports a) Village Clerk Chantel Jaenke – Partisan Primary Election will be held on Tuesday, August 11, 2026, with Polls Open from 7:00 a.m. to 8:00 p.m. Clerk Jaenke reminded residents that the Partisan Primary Election will be held on Tuesday, August 11, 2026, with polls open from 7:00 a.m. to 8:00 p.m. Voters may use the interactive voting map on the Village website to find their polling location. Clerk Jaenke also reminded voters of a change to polling locations on the east side of the Village. Voters who would normally vote at the Community Center will instead vote at the established east -side polling location at Pentecostals of the Fox Cities, located at 1445 Midway Road. b) Village Manager Jeffrey Sturgell – July 27, 2026 Storm Recovery Report Manager Sturgell provided an update on storm recovery efforts since the last meeting. He reported that water utility facilities on the east side of both Fox Crossing and the City of Menasha were Village of Fox Crossing Village Board of Trustees Meeting Minutes August 10, 2026 Page 3 of 4 damaged during the storm. Utilities recharged the east-side water system on Thursday, July 30, restoring service to all affected east-side residents. Manager Sturgell reviewed a damage map showing impacted areas and their severity. He discussed debris collection already completed and outlined the plan for continued cleanup in the affected neighborhoods. He also reviewed recent garbage collection efforts, noting that Harter’s worked with the Village to ensure garbage was picked up on Thursday after the storm. Additional assistance was provided later that week, with trucks and crews from other communities coming into Menasha and Fox Crossing to collect trash missed earlier due to storm impacts. Manager Sturgell noted that the National Guard’s response concluded yesterday and provided an update on FEMA’s involvement. The County completed its FEMA -related damage assessments, and the Village’s Building Department has finished residential assessments and is moving on to commercial properties. The process for state reimbursement has begun, with Director Searl coordinating the application. He thanked the many volunteers who assisted in the response but noted that spontaneous volunteering has ended. Residents wishing to help may still register through a nonprofit organization by calling 211. He also shared that United Way has established a Tornado Relief Fund. He reviewed impacts on the upcoming election, including the emergency combination of polling places on the east side of the Village. Manager Sturgell provided an update on the Community Center damage, noting Director Geiser’s efforts to recover equipment and supplies from the building. Chief Sweeney reported on the damaged fire station, explaining that the insurance company inspected bo th the Community Center and the fire station, approving certain items for removal while requiring others to remain. A structural engineer also assessed the building. All three fire trucks have been removed, along with any salvageable equipment, and the insurance company will evaluate the trucks for damage. A temporary fire station is operating on the east side at one of the utility buildings, and the Village is currently borrowing fire trucks from neighboring communities. Manager Sturgell also reviewed the town hall hosted by the City of Menasha on August 6, which provided an opportunity for residents to ask questions and speak with staff. The majority of attendees were City of Menasha residents. He noted that the curfew and burn ban remain in effect, though the curfew may be lifted later this week. Director Geiser will continue notifying residents of changes to recreation programs now that the Community Center is no longer available. Manager Sturgell thanked all staff for their efforts and involvement throughout the storm response. Trustee Koeppe asked about sewer lift stations damage. Director Hoechst noted that both sides of the Village were without power after the storm, with power to the west side restored via generator. He credited the Public Works crew for their hard work and dedication. Director Hoechst also provided an update on the Valley Road construction project, noting the project is approximately one week behind schedule due to the storm. President Youngquist thanked Manager Sturgell for keeping the Board informed and for his continued hard work. Trustee Hanson also thanked Village staff and neighboring communities for their assistance. Village of Fox Crossing Village Board of Trustees Meeting Minutes August 10, 2026 Page 4 of 4 9. Closed Session None. 10. Adjourn Motion: Trustee Hanson, seconded by Trustee Koeppe to adjourn at 7:08 p.m. Vote: Motion carried unanimously. Respectfully submitted, Chantel M. Jaenke, CMC, WCMC Village Clerk Note: These minutes are not considered official until acted upon at an upcoming meeting; therefore, they are subject to revision. Page 1 of 6 Village of Fox Crossing Board of Trustees Regular Meeting Minutes Monday, August 24, 2026 – 6:00 p.m. Municipal Complex – Arden Tews Assembly Room 2000 Municipal Drive, Neenah WI 54956 1. Call to Order, Pledge of Allegiance, and Roll Call The meeting of the Village Board of Trustees was called to order by President Youngquist at 6:00 p.m. The Pledge of Allegiance was recited. Village Clerk Chantel Jaenke conducted roll call and recorded the following Village Board members as present: President Dale Youngquist and Trustees Michael Van Dyke, Kris Koeppe, Tim Raddatz, Kate McQuillan , Deb Swiertz, and Barb Hanson. Also Present: Village Manager Jeffrey Sturgell, Director of Finance Jeremy Searl, Director of Community Development George Dearborn, Fire Chief Todd Sweeney, Assistant Fire Chief Shawn Bordeaux, Police Chief Tim Callan, Director of Parks & Recreation Amanda Geiser, Director of Public Works Joe Hoechst, Street Superintendent Brian Bauer, Engineer Lee Reibold, Engineer Zach Laabs, and Attorney Andrew Rossmeissl. Public Attendance: Two individuals were present. 2. Awards / Presentations a) President Youngquist President Youngquist expressed appreciation to neighboring municipalities and their staff who assisted the Village following the tornado. He offered sincere condolences to residents who experienced damage or loss of their homes. He also recognized several Village employees for their outstanding performance and commitment during the tornado response. b) Village of Fox Crossing Fire Department Re -accreditation from the Commission on Fire Accreditation International (CFAI) – Fire Chief Todd Sweeney President Youngquist introduced Fire Chief Sweeney to present the Fire Department’s re -accreditation. Chief Sweeney noted that this is the sixth accreditation the department has received. He explained the accreditation process and the efforts that led to a chieving re -accreditation. Chief Sweeney thanked his staff and the accreditation team for their hard work and dedication. 3. Minutes to Approve / Minutes and Correspondence to Receive Minutes and Correspondence to Receive a) August 11, 2026 Partisan Primary Election Results b) Planning Commission – July 15, 2026 c) Park Commission Meeting Minutes – July 22, 2026 Motion: Trustee Van Dyke, seconded by Trustee Raddatz to accept other departmental minutes and correspondence into the record, as presented. Vote: Motion carried unanimously. 4. Public Comments Addressed to the Village Board None. 5. Discussion Items None. Village of Fox Crossing Village Board of Trustees Meeting Minutes August 24, 2026 Page 2 of 6 6. Unfinished Business None. 7. New Business-Resolutions/Ordinances/Policies a) 260824-1 Certified Survey Map – 803 & 825 Welcome Road Motion: Trustee Van Dyke, seconded by Trustee Koeppe, to approve the Certified Survey Map for 803 & 825 Welcome Road, as presented. Discussion: Director Dearborn provided an overview of the Certified Survey Map and noted that the Planning Commission had expressed some concern regarding the extension of the public utility easement but ultimately approved it. Trustee Hanson asked Director Dearborn a bout fire truck access and whether the Village would be responsible for plowing the roadway. Director Dearborn stated that the easement is large enough to accommodate a fire truck and that, because the roadway is private, maintenance responsibilities , including plowing, remain with the property owners. Vote: Motion carried unanimously. b) 260824-2 Change Order #1 – 2026 Concrete Work Program to Include the Jacobsen Road Overpass Stormwater/Wall Reconstruction Project Motion: Trustee Van Dyke , seconded by Trustee McQuillan, to approve Change Order #1 for the 2026 Concrete Work Program to include the Jacobsen Road Overpass Stormwater/Wall Reconstruction Project, as presented. Discussion: Director Hoechst provided an overview of the project and answered questions from the Board. He explained that the bids for the 2026 Concrete Work Program came in under budget, allowing additional work to be completed while remaining within the 15% contract limit required by state statute. He also addressed the retaining wall, noting that DOT requested it not be reattached to the bridge structure. The Village’s engineer determined that the wall could stand independently with no design changes or additional costs. Vote: Motion carried unanimously. c) 260824-3 2026 Budget Amendment to Provide Funds for the Police Department K9 Program Motion: Trustee McQuillan, seconded by Trustee Raddatz, to approve the 2026 Budget Amendment to Provide Funds for the Police Department K9 Program, as presented. Discussion: Chief Callan provided an overview of the K9 program and explained that the Police Department is looking to continue the program following the retirement of K9 Officer Hans last winter. He noted that sufficient funds are currently available to support the program. Vote: On roll call vote: 7-0, motion carried. d) 260824-4 2026 Proclamation for Crash Responder Safety Week Motion: Trustee Van Dyke , seconded by Trustee Hanson, to approve the 2026 Proclamation for Crash Responder Safety Week, as presented. Discussion: Manager Sturgell provided an overview of the proclamation and noted that this is a new recognition for the Village. He explained that the Wisconsin Department of Transportation is promoting the initiative to increase awareness and safety for emergency pers onnel responding to crashes, including reminding drivers to move over and avoid cell phone use while driving. Vote: Motion carried unanimously. e) 260824-5 Operator License Applicants Motion: Trustee McQuillan, seconded by Trustee Raddatz, to approve the Operator License Applicants, as presented. Vote: Motion carried unanimously. Village of Fox Crossing Village Board of Trustees Meeting Minutes August 24, 2026 Page 3 of 6 f) 260824-6 Expenditures Motion: Trustee Koeppe, seconded by Trustee Van Dyke to approve the expenditures, as presented, without exception. Discussion: Director Searl noted that the expenditures include annual incentive payments associated with developer agreements within the TID districts, which are typically made at this time of year. Vote: Motion carried unanimously. 8. Reports a) Fire Chief Todd Sweeney – Fire Safety Day will be held on Saturday, September 12, 2026 from 10:00 a.m. to 2:00 p.m. at Fire Station #40, 1326 Cold Spring Road Chief Sweeney announced that Fire Safety Day will be held on Saturday, September 12, 2026, from 10:00 a.m. to 2:00 p.m. at Fire Station #40, 1326 Cold Spring Road. He encouraged residents and the public to attend. b) Community Development Director George Dearborn – Village Zoning Code Update Director Dearborn provided an update on the Village Zoning Code Update following the informational meeting held the previous week. He explained that the current zoning code was adopted from Winnebago County in 2013 and has been amended over time, but the V illage is seeking a more flexible and user -friendly code. The update process began in May with a review of the existing code. Director Dearborn noted that key areas being considered include housing affordability, lot sizes and setbacks, and other zoning re gulations, while also addressing community concerns such as noise, pollution, traffic, and data centers. He emphasized the importance of public input and the goal of protecting the quality of life for Village residents. Additional information is available on the Village website. The update is expected to be a lengthy process, with Village Board adoption anticipated in April 2027. c) Village Manager Jeffrey Sturgell – July 27, 2026 Storm Recovery Report Village Manager Jeffrey Sturgell provided an update on the Village’s storm recovery efforts. He discussed ending construction debris collection on September 4, 2026, and proposed the same date for ending vegetation debris collection. He requested input fro m the Village Board regarding the proposed timeline, noting that much of the larger debris had been collected and that September 4 coincided with the end of the September brush collection week. Manager Sturgell responded to questions regarding the potential closure of Wittmann Park as a debris drop -off site. He noted concerns regarding illegal dumping and the need to clean up debris that had accumulated at the site since the storm. Following the storm recovery period, residents would return to the Village’s normal brush collection procedures or could bring eligible debris to the drop-off site at the Municipal Complex. The Board discussed properties where larger trees had not yet been removed. Manager Sturgell noted that these trees were located on private property and that continued Village collection could result in costs being borne by Village taxpayers. Director Sear l explained that FEMA reimbursement generally focuses on the initial debris removal necessary to clear roadways following a storm. Debris placed at the curb from subsequent private property cleanup may not qualify for reimbursement and could therefore become a Village expense. Director Hoechst noted that the September chipping program for routes outside of the Thursday garbage routes would continue on a request-only basis. The Thursday route would continue to focus on the heavily affected areas on the east side of the Village. Manager Sturgell also discussed the challenges associated with larger trees. He explained that many of the trees were being removed by private contractors who were leaving the resulting debris at the curb rather than disposing of it themselves. Superintendent Bauer reported that the Village currently had only two contractors assisting with debris removal. He noted that the chipping program would be starting soon, followed by the leaf collection program in October, which would further strain Village staffing and resources. He also noted that many of the trees currently Village of Fox Crossing Village Board of Trustees Meeting Minutes August 24, 2026 Page 4 of 6 being encountered were of a substantial diameter and would require contractor disposal. The size of some of the debris exceeded the Village’s chipping requirements and, under Village policy, should be taken directly to the landfill. The Board discussed the continued use of the tub grinder and the costs associated with processing debris brought to the curb or to Village drop-off sites. Director Hoechst explained that the Village would eventually transition back to its normal chipping and brush collection operations. He noted that outside contractors would likely continue to be needed during the transition, as Village staff would not be able to manage the volume of debris currently accumulated at Wittmann Park. Following discussion, the Board agreed to extend the debris collection deadline to September 11, 2026, to provide residents additional time to place eligible brush and debris at the curb. It was understood that private contractors would remain responsible for properly disposing of debris generated from their tree-removal work. The Board also agreed that Wittmann Park would close as a storm debris drop-off site on September 11, 2026, and that gardeners would thereafter be allowed access to the park to harvest their gardens. The Board then discussed the Village’s water supply following the storm damage. As previously discussed, approximately 50% of the east -side water supply is currently being provided by the City of Neenah through the City of Menasha’s water system. This arrangement was not the original intent of the system and is not considered a desirable long-term solution. Staff is exploring options to provide a more reliable water supply while the Menasha water treatment plant is repaired, which could take several months or potentially close to a year. Director Hoechst reported that he has been in discussions with the City of Appleton regarding an emergency connection to Appleton’s water system and the possibility of establishing the connection as a permanent backup source. He answered questions from the Board regarding the potential impact on Village residents’ water rates and the effect of purchasing water from Appleton on Menasha Utilities. He explained that there would be no anticipated increase in water rates for Village residents as a result of the proposed backup connection. A water rate would be established with Appleton based on the rates charged to its other customers and is expected to be less than the current cost of purchasing water from Menasha Utilities. Director Hoechst noted that making Appleton the Village’s permanent primary water supplier could have a significant financial impact on Menasha Utilities, as the Village is its largest customer. He stated that the Commission may not support a permanent change in the Village’s water supply arrangement. The current proposal is to establish a temporary connection to Appleton while the Menasha system is repaired, with the intent to return to Menasha as the Village’s pri mary water supplier once the system is operational. The Village would also seek an agreement with Appleton to maintain the connection as a backup source for future emergencies. Director Hoechst explained that the existing agreement between the City of Neenah and Menasha Utilities provides that if the valve is opened to allow Menasha to receive water from Neenah, Menasha would close its valve supplying water to the Village. Due to the tornado and the emergency circumstances affecting multiple communities, the current arrangement has been allowed to continue. However, concerns remain regarding the reliability of the current configuration, particularly in the event of a water main break within the Menasha system. Trustees discussed whether the Village should engage in discussions with the PFC regarding a long-term water supply arrangement. The possibility of Menasha rebuilding its system to serve only its own residents was also discussed. Director Hoechst emphasized that the immediate priority is establishing a connection to the City of Appleton as a backup water source as soon as possible, while ensuring that the connection is designed and completed efficiently and properly. Village of Fox Crossing Village Board of Trustees Meeting Minutes August 24, 2026 Page 5 of 6 Additionally, Manager Sturgell reviewed that the non-profits are now conducting any volunteering in storm cleanups and donations. He also stated that staff is still figuring out how any money that has been donated to the communities is being disbursed. And anyone that feels they still need help with resources can reach out to 211. The burn ban and curfew bans have been lifted. The Board next discussed the Community Center and Fire Station #41, which were damaged or destroyed in the tornado. The fire trucks located at the station are currently being assessed for damage, and the fire station bay has been cleared. The Village continues to use a fire truck borrowed from Grand Chute, which is stationed at Fire Station #40 and is designated for structure fire response. The Village is also using a truck borrowed from Pierce Manufacturing, which is currently located at the former wastewater facility on Airport Road. The Village is awaiting the insurance company’s assessment of the building. Staff reported that the fire station portion is considered a complete loss, while there is a possibility that portions of the Community Center structure, including some of the walls, may remain viable. The Village plans to retain an independent professional to conduct a second assessment of the damaged structures. Staff advised the Board that future decisions will need to be made regarding the Community Center and Fire Station #41, including whether to rebuild the facilities as they previously existed or consider modifications to the layout and use of the property. Potential changes could include expanding or relocating portions of the Community Center to the west side. Similar discussions will be necessary regarding Palisades Park, which was also destroyed in the tornado. Staff encouraged the Board to begin considering whether the park should be restored to its previous configuration or whether the Village should use the opportunity to develop a different design. Staff emphasized that decisions regarding the damaged facilities will need to be addressed in a timely manner and encouraged Board members to submit questions and ideas so staff can begin gathering information and developing options. Director Searl reported that the Village is still awaiting additional information and recommendations from the insurance company. He noted that the Board can begin discussing potential options before final insurance figures are available, although the absence of those figures may make the process more difficult. Village engineers could also develop preliminary cost estimates to assist the Board in evaluating potential options. The Board discussed insurance coverage and the value of the damaged buildings. Regarding the fire trucks, Director Searl explained that the Village’s insurance provides full replacement cost coverage for public safety vehicles, rather than coverage based solely on the original purchase price or repair cost. Staff reviewed the costs and estimates submitted to FEMA, as well as the Village’s Committed Emergency Fund, which currently has approximately $3.02 million available to help offset storm -related damage and recovery expenses. Manager Sturgell reported that a budget amendment would be presented to the Board at the September 14, 2026 meeting to provide funding for storm recovery expenses and ensure that the related expenditures are properly reflected in the Village budget. Director Searl noted that the Committed Emergency Fund would provide sufficient resources to cover expenses not reimbursed through insurance or federal or state disaster assistance. Additional financial planning will be addressed during upcoming budget workshop meetings. Director Searl also reviewed current insurance claims and coverage. Insurance adjusters have inspected the affected areas, and claims have been opened for various storm-related expenses, including temporary fencing for security, providing a second fire truck on the east side, and relocating recreation programs to other facilities. The Village will also submit claims for lost revenues resulting from the storm. Village of Fox Crossing Village Board of Trustees Meeting Minutes August 24, 2026 Page 6 of 6 State disaster funding is currently on hold while the extent of federal assistance is determined. Staff has developed preliminary estimates but is awaiting additional information regarding FEMA reimbursement. FEMA is continuing to gather damage information and cost estimates and will make a recommendation regarding federal assistance. If federal assistance is approved, the Village will be able to submit an application, after which an agent will be assigned to review the Village’s documentation. Staff noted that this process could take several months, and the Village will utilize the Committed Emergency Fund in the interim. Staff is also exploring other potential funding sources, including Department of Natural Resources (DNR) grants for tree replacement and other available funding opportunities, to assist with the Village’s storm recovery costs. The Board agreed to schedule a Board workshop for Monday, August 31, 2026, at 5:00 p.m. to further discuss the Village’s water supply, Palisades Park, and the Community Center and Fire Station #41. 9. Closed Session None. 10. Adjourn Motion: Trustee Van Dyke, seconded by Trustee Koeppe to adjourn at 8:01 p.m. Vote: Motion carried unanimously. Respectfully submitted, Chantel M. Jaenke, CMC, WCMC Village Clerk Note: These minutes are not considered official until acted upon at an upcoming meeting; therefore, they are subject to revision. Page 1 of 2 Village of Fox Crossing Board of Trustees Special Meeting Minutes Monday, August 31, 2026 – 5:00 p.m. Municipal Complex – Arden Tews Assembly Room 2000 Municipal Drive, Neenah WI 54956 1. Call to Order The special meeting of the Village Board of Trustees was called to order by President Youngquist at 5:00 p.m. Clerk Chantel Jaenke recorded the following Village Board members as present: President Dale Youngquist and Trustees Michael Van Dyke, Kris Koeppe, Tim Raddatz, Kate McQuillan, Deb Swiertz, and Barb Hanson. Also Present: Village Manager Jeffrey Sturgell, Director of Finance Jeremy Searl, Director of Community Development George Dearborn, Fire Chief Todd Sweeney, Assistant Fire Chief Shawn Bordeaux, Police Chief Tim Callan, Director of Parks & Recreation Amanda Geiser, and Director of Public Works Joe Hoechst. Public Attendance: No individuals were present. 3. Open Session Discussion Regarding the July 27, 2026 Tornado Response and Recovery Efforts. Discussion regarding the future of the rebuild/relocation of Fire Station #41 and the Community Center will occur. Discussion: Director Searl provided an update from his conversation with the insurance adjuster, noting that some walls appear structurally sound and the insurer advises the building may not need full demolition. The Village will obtain an independent third-party opinion through Keller. Discussion occurred regarding the history and insurance valuation of the building. Manager Sturgell provided an overview of staff’s recommended direction for reconstruction. Staff would like decisions made soon so design work can begin and east -side fire protection can fully return . Staff proposes rebuilding Fire Station #41 at its current location, as response data supports its continued effectiveness for east-side calls. Short-term Fire Station accommodations currently include a temporary bay on Airport Road and potential rental space for an additional apparatus. Staff also recommends expanding the Fire Station footprint and reducing the Community Center footprint to include a couple of rooms and a separate kitchen area. Director Geiser shared data regarding rental and program needs showing demand on both sides of the Village and noting the east-side facility’s continued importance as a polling location. Data shows that over 40% of Community Center renters are west-side residents, approximately 15% east-side residents, over 30% non-residents, and about 5% City of Menasha residents. Staff noted that west -side rental demand supports creating additional Community Center space on that side. With a new Police Station needed, a smaller Community Center space may be incorporated into the new Police building. Manager Sturgell presented an updated diagram showing the potential Community Center addition. Director Geiser summarized community feedback regarding the current Community Center layout, particularly concerns about the small kitchen located inside the main room. She recommends a kitchen on both the east and west sides, with exterior access as used in other communities. Trustees asked about the future of the current Police Department area at the Municipal Complex once a new station is built. Manager Sturgell explained the potential plan to relocate Parks & Recreation and Streets into that space due to significant existing limitations. The hallway leading to their current offices would be closed. Further discussion will occur as department needs and building flow are evaluated. Trustees asked about safety concerns with locating a Community Center adjacent to a new Police Station. President Youngquist expressed concerns and suggested a standalone west-side Community Center. Chief Callan Village of Fox Crossing Village Board of Trustees Special Meeting Minutes August 31, 2026 and Director Geiser stated they do not view the adjacency negatively and noted it could improve past issues and foster positive interactions with Police. Chief Sweeney provided an overview of fire and EMS call data for the east-side and emphasized that the current location of Station #41 remains optimal for response times. He stated the rebuild would remain a satellite station and requested additional workspace, storage, sleeping quarters, a training room that could serve as an east -side EOC and polling location, and drive-through bays while maintaining three apparatus bays. Discussion took place regarding insurance reimbursement differences if the Village elects not to retain walls deemed structurally sound. Director Searl explained that insurance will cover the cost to rebuild what previously existed, and if the Village chooses to remove those walls, the Village would be responsible for paying the additional cost beyond the insurance reimbursement. More information is expected following Keller’s review. Director Geiser reiterated that the rebuild provides an opportunity to address prior issues with program space, storage, renter access, and facility layout. Trustees expressed interest in maintaining the size of the east -side Community Center while expanding the Fire Station. They noted that insurance and cost estimates are needed for a full picture and emphasized planning for both current needs and future growth. Director Searl noted Keller is prepared to move quickly once the independent review begins. Manager Sturgell stated the goal is straightforward, functional buildings and responsible use of funding. He requested board direction on proceeding with preliminary design work and on whether staff should move forward with clearing the remainder of the si te once Keller completes its assessment. Discussion occurred regarding finances, including a potential future operational referendum. Rebuild costs will be covered by insurance and additional borrowing , not a referendum . Director Searl noted that future borrowing for the Police Station or additional rebuild costs would increase the mill rate. Following discussion, the Board provided nonbinding majority consensus guidance as follows: 1. Establish a west-side Community Center; planning for the rebuild will assume Community Center space on both the east and west sides. 2. Authorize staff to work with McMahon on developing preliminary concept drawings for the east -side Community Center and Fire Station #41, with the understanding that the existing walls will be removed. Staff may also work with McMahon to incorporate west-side Community Center space into the new Police Department building plans. 3. Direct staff to wait on demolition of the remaining structure until Keller’s assessment is received; however, staff may begin obtaining cost estimates for razing the remainder of the building. Director Hoechst provided an update on PFC and water facility matters on the east-side. A meeting with the City of Appleton will occur in coming weeks to explore an expedited connection to Appleton’s system, which may reduce risk compared to pursuing an emergency connection. 4. Adjourn Motion: Trustee Van Dyke, seconded by Trustee Swiertz, to adjourn at 7:11 p.m. Vote: Motion carried unanimously. Respectfully submitted, Chantel M. Jaenke, CMC, WCMC Village Clerk Note: These minutes are not considered official until acted upon at an upcoming meeting ; therefore, are subject to revision. QB\104196014.1 RES #260914-1 RESOLUTION AUTHORIZING THE ISSUANCE AND ESTABLISHING PARAMETERS FOR THE SALE OF NOT TO EXCEED $3,055,000 GENERAL OBLIGATION PROMISSORY NOTES WHEREAS, the Village Board hereby finds and determines that it is necessary, desirable and in the best interest of the Village of Fox Crossing, Winnebago and Outagamie Counties, Wisconsin (the "Village") to raise funds for public purposes, including paying the cost of capital projects included in the Village's 2026 Capital Improvement Program including, but not limited to, street and trail improvement projects, a park renovation, stormwater utility improvements, a stormwater pond, and other capital projects and equipment acquisition (collectively, the "Project"); WHEREAS, the Village Board hereby finds and determines that the Project is within the Village's power to undertake and therefore serves a "public purpose" as that term is defined in Section 67.04(1)(b), Wisconsin Statutes; WHEREAS, the Village is authorized by the provisions of Section 67.12(12), Wisconsin Statutes, to borrow money and issue general obligation promissory notes for such public purposes; WHEREAS, it is the finding of the Village Board that it is necessary, desirable and in the best interest of the Village to authorize the issuance of and to sell general obligation promissory notes (the "Notes") to Robert W. Baird & Co. Incorporated (the "Purchaser"); WHEREAS, the Purchaser intends to submit a note purchase agreement to the Village (the "Proposal") offering to purchase the Notes in accordance with the terms and conditions to be set forth in the Proposal; and WHEREAS, in order to facilitate the sale of the Notes to the Purchaser in a timely manner, the Village Board hereby finds and determines that it is necessary, desirable and in the best interest of the Village to delegate to the President and the Village Clerk (the "Authorized Officers") the authority to accept the Proposal on behalf of the Village so long as the Proposal meets the terms and conditions set forth in this Resolution by executing a certificate in substantially the form attached hereto as Exhibit A and incorporated herein by reference (the "Approving Certificate"). NOW, THEREFORE, BE IT RESOLVED by the Village Board of the Village that: Section 1. Authorization and Sale of the Notes; Parameters. For the purpose of paying the cost of the Project, there shall be borrowed pursuant to Section 67.12(12), Wisconsin Statutes, the principal sum of not to exceed THREE MILLION FIFTY-FIVE THOUSAND DOLLARS ($3,055,000) from the Purchaser upon the terms and subject to the conditions set forth in this Resolution. Subject to satisfaction of the condition set forth in Section 16 of this Resolution, the President and Village Clerk are hereby authorized, empowered and directed to make, execute, issue and sell to the Purchaser for, on behalf of and in the name of the Village, Notes aggregating the principal amount of not to exceed THREE MILLION FIFTY-FIVE THOUSAND DOLLARS ($3,055,000). The purchase price to be paid to the Village for the Notes shall not be less than 96.50% of the principal amount of the Notes and the difference between the initial QB\104196014.1 -2- public offering price of the Notes and the purchase price to be paid to the Village by the Purchaser shall not exceed 3.50% of the principal amount of the Notes, with an amount not to exceed 1.00% of the principal amount of the Notes representing the Purchaser's compensation and an amount not to exceed 2.50% of the principal amount of the Notes representing costs of issuance, including bond insurance premium (if any). Section 2. Terms of the Notes. The Notes shall be designated "General Obligation Promissory Notes"; shall be issued in the aggregate principal amount of up to $3,055,000; shall be dated as of their date of issuance; shall be in the denomination of $5,000 or any integral multiple thereof; shall be numbered R-1 and upward; and shall mature or be subject to mandatory redemption on the dates and in the principal amounts set forth below, provided: (a) that the principal amount of each maturity or mandatory redemption amount may be increased or decreased by up to $300,000 per maturity or mandatory redemption amount; (b) that a maturity or mandatory redemption amount may be eliminated if the amount of such maturity or mandatory redemption amount set forth in the schedule below is less than or equal to $300,000; and (c) that the aggregate principal amount of the Notes shall not exceed $3,055,000. The schedule below assumes the Notes are issued in the aggregate principal amount of $3,055,000. Date Principal Amount 04-01-2027 $190,000 04-01-2028 170,000 04-01-2029 210,000 04-01-2030 215,000 04-01-2031 225,000 04-01-2032 240,000 04-01-2033 250,000 04-01-2034 270,000 04-01-2035 280,000 04-01-2036 295,000 04-01-2037 60,000 04-01-2038 60,000 04-01-2039 65,000 04-01-2040 65,000 04-01-2041 70,000 04-01-2042 70,000 04-01-2043 75,000 04-01-2044 80,000 04-01-2045 80,000 04-01-2046 85,000 Interest shall be payable semi-annually on April 1 and October 1 of each year commencing on April 1, 2027 or on such other date approved by the Authorized Officers in the Approving Certificate. The true interest cost on the Notes (computed taking the Purchaser's compensation into account) shall not exceed 5.25%. Interest shall be computed upon the basis of a 360-day year of twelve 30-day months and will be rounded pursuant to the rules of the Municipal Securities Rulemaking Board. QB\104196014.1 -3- Section 3. Redemption Provisions. The Notes shall not be subject to optional redemption or shall be callable as set forth in the Approving Certificate. If the Proposal specifies that certain of the Notes shall be subject to mandatory redemption, the terms of such mandatory redemption shall be set forth in an attachment to the Approving Certificate labeled as Schedule MRP. Upon the optional redemption of any of the Notes subject to mandatory redemption, the principal amount of such Notes so redeemed shall be credited against the mandatory redemption payments established in the Approving Certificate in such manner as the Village shall direct. Section 4. Form of the Notes. The Notes shall be issued in registered form and shall be executed and delivered in substantially the form attached hereto as Exhibit B and incorporated herein by this reference. Section 5. Tax Provisions. (A) Direct Annual Irrepealable Tax Levy. For the purpose of paying the principal of and interest on the Notes as the same becomes due, the full faith, credit and resources of the Village are hereby irrevocably pledged, and there is hereby levied upon all of the taxable property of the Village a direct annual irrepealable tax in the years 2026 through 2045 for the payments due in the years 2027 through 2046 in the amounts as are sufficient to meet the principal and interest payments when due. (B) Tax Collection. So long as any part of the principal of or interest on the Notes remains unpaid, the Village shall be and continue without power to repeal such levy or obstruct the collection of said tax until all such payments have been made or provided for. After the issuance of the Notes, said tax shall be, from year to year, carried onto the tax roll of the Village and collected in addition to all other taxes and in the same manner and at the same time as other taxes of the Village for said years are collected, except that the amount of tax carried onto the tax roll may be reduced in any year by the amount of any surplus money in the Debt Service Fund Account created below. (C) Additional Funds. If at any time there shall be on hand insufficient funds from the aforesaid tax levy to meet principal and/or interest payments on said Notes when due, the requisite amounts shall be paid from other funds of the Village then available, which sums shall be replaced upon the collection of the taxes herein levied. Section 6. Segregated Debt Service Fund Account. (A) Creation and Deposits. There shall be and there hereby is established in the treasury of the Village, if one has not already been created, a debt service fund, separate and distinct from every other fund, which shall be maintained in accordance with generally accepted accounting principles. Debt service or sinking funds established for obligations previously issued by the Village may be considered as separate and distinct accounts within the debt service fund. Within the debt service fund, there hereby is established a separate and distinct account designated as the "Debt Service Fund Account for General Obligation Promissory Notes - 2026" (the "Debt Service Fund Account") and such account shall be maintained until the indebtedness evidenced by the Notes is fully paid or otherwise extinguished. There shall be deposited into the Debt Service Fund Account (i) all accrued interest received by the Village at the time of delivery of and payment for the Notes; (ii) any premium which may be received by the Village above the QB\104196014.1 -4- par value of the Notes and accrued interest thereon; (iii) all money raised by the taxes herein levied and any amounts appropriated for the specific purpose of meeting principal of and interest on the Notes when due; (iv) such other sums as may be necessary at any time to pay principal of and interest on the Notes when due; (v) surplus monies in the Borrowed Money Fund as specified below; and (vi) such further deposits as may be required by Section 67.11, Wisconsin Statutes. (B) Use and Investment. No money shall be withdrawn from the Debt Service Fund Account and appropriated for any purpose other than the payment of principal of and interest on the Notes until all such principal and interest has been paid in full and the Notes canceled; provided (i) the funds to provide for each payment of principal of and interest on the Notes prior to the scheduled receipt of taxes from the next succeeding tax collection may be invested in direct obligations of the United States of America maturing in time to make such payments when they are due or in other investments permitted by law; and (ii) any funds over and above the amount of such principal and interest payments on the Notes may be used to reduce the next succeeding tax levy, or may, at the option of the Village, be invested by purchasing the Notes as permitted by and subject to Section 67.11(2)(a), Wisconsin Statutes, or in permitted municipal investments under the pertinent provisions of the Wisconsin Statutes ("Permitted Investments"), which investments shall continue to be a part of the Debt Service Fund Account. Any investment of the Debt Service Fund Account shall at all times conform with the provisions of the Internal Revenue Code of 1986, as amended (the "Code") and any applicable Treasury Regulations (the "Regulations"). (C) Remaining Monies. When all of the Notes have been paid in full and canceled, and all Permitted Investments disposed of, any money remaining in the Debt Service Fund Account shall be transferred and deposited in the general fund of the Village, unless the Village Board directs otherwise. Section 7. Proceeds of the Notes; Segregated Borrowed Money Fund. The proceeds of the Notes (the "Note Proceeds") (other than any premium and accrued interest which must be paid at the time of the delivery of the Notes into the Debt Service Fund Account created above) shall be deposited into a special fund (the "Borrowed Money Fund") separate and distinct from all other funds of the Village and disbursed solely for the purpose or purposes for which borrowed. Monies in the Borrowed Money Fund may be temporarily invested in Permitted Investments. Any monies, including any income from Permitted Investments, remaining in the Borrowed Money Fund after the purpose or purposes for which the Notes have been issued have been accomplished, and, at any time, any monies as are not needed and which obviously thereafter cannot be needed for such purpose(s) shall be deposited in the Debt Service Fund Account. Section 8. No Arbitrage. All investments made pursuant to this Resolution shall be Permitted Investments, but no such investment shall be made in such a manner as would cause the Notes to be "arbitrage bonds" within the meaning of Section 148 of the Code or the Regulations and an officer of the Village, charged with the responsibility for issuing the Notes, shall certify as to facts, estimates, circumstances and reasonable expectations in existence on the date of delivery of the Notes to the Purchaser which will permit the conclusion that the Notes are not "arbitrage bonds," within the meaning of the Code or Regulations. QB\104196014.1 -5- Section 9. Compliance with Federal Tax Laws. (a) The Village represents and covenants that the projects financed by the Notes and the ownership, management and use of the projects will not cause the Notes to be "private activity bonds" within the meaning of Section 141 of the Code. The Village further covenants that it shall comply with the provisions of the Code to the extent necessary to maintain the tax-exempt status of the interest on the Notes including, if applicable, the rebate requirements of Section 148(f) of the Code. The Village further covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Notes) if taking, permitting or omitting to take such action would cause any of the Notes to be an arbitrage bond or a private activity bond within the meaning of the Code or would otherwise cause interest on the Notes to be included in the gross income of the recipients thereof for federal income tax purposes. The Village Clerk or other officer of the Village charged with the responsibility of issuing the Notes shall provide an appropriate certificate of the Village certifying that the Village can and covenanting that it will comply with the provisions of the Code and Regulations. (b) The Village also covenants to use its best efforts to meet the requirements and restrictions of any different or additional federal legislation which may be made applicable to the Notes provided that in meeting such requirements the Village will do so only to the extent consistent with the proceedings authorizing the Notes and the laws of the State of Wisconsin and to the extent that there is a reasonable period of time in which to comply. Section 10. Designation as Qualified Tax-Exempt Obligations. The Notes are hereby designated as "qualified tax-exempt obligations" for purposes of Section 265 of the Code, relating to the ability of financial institutions to deduct from income for federal income tax purposes, interest expense that is allocable to carrying and acquiring tax-exempt obligations. Section 11. Execution of the Notes; Closing; Professional Services. The Notes shall be issued in printed form, executed on behalf of the Village by the manual or facsimile signatures of the President and Village Clerk, authenticated, if required, by the Fiscal Agent (defined below), sealed with its official or corporate seal, if any, or a facsimile thereof, and delivered to the Purchaser upon payment to the Village of the purchase price thereof, plus accrued interest to the date of delivery (the "Closing"). The facsimile signature of either of the officers executing the Notes may be imprinted on the Notes in lieu of the manual signature of the officer but, unless the Village has contracted with a fiscal agent to authenticate the Notes, at least one of the signatures appearing on each Note shall be a manual signature. In the event that either of the officers whose signatures appear on the Notes shall cease to be such officers before the Closing, such signatures shall, nevertheless, be valid and sufficient for all purposes to the same extent as if they had remained in office until the Closing. The aforesaid officers are hereby authorized and directed to do all acts and execute and deliver the Notes and all such documents, certificates and acknowledgements as may be necessary and convenient to effectuate the Closing. The Village hereby authorizes the officers and agents of the Village to enter into, on its behalf, agreements and contracts in conjunction with the Notes, including but not limited to agreements and contracts for legal, trust, fiscal agency, disclosure and continuing disclosure, and rebate calculation services. Any such contract heretofore entered into in conjunction with the issuance of the Notes is hereby ratified and approved in all respects. QB\104196014.1 -6- Section 12. Payment of the Notes; Mandatory Redemption Agent or Fiscal Agent. The principal of and interest on the Notes shall be paid by the Village Clerk or Village Treasurer (the "Fiscal Agent"). If deemed necessary, the Village hereby authorizes the President and Village Clerk or other appropriate officers of the Village to enter into either a mandatory redemption agreement or fiscal agency agreement with a financial institution to be named in the Approving Certificate. Section 13. Persons Treated as Owners; Transfer of Notes. The Village shall cause books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent. The person in whose name any Note shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes and payment of either principal or interest on any Note shall be made only to the registered owner thereof. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid. Any Note may be transferred by the registered owner thereof by surrender of the Note at the office of the Fiscal Agent, duly endorsed for the transfer or accompanied by an assignment duly executed by the registered owner or his attorney duly authorized in writing. Upon such transfer, the President and Village Clerk shall execute and deliver in the name of the transferee or transferees a new Note or Notes of a like aggregate principal amount, series and maturity and the Fiscal Agent shall record the name of each transferee in the registration book. No registration shall be made to bearer. The Fiscal Agent shall cancel any Note surrendered for transfer. The Village shall cooperate in any such transfer, and the President and Village Clerk are authorized to execute any new Note or Notes necessary to effect any such transfer. Section 14. Record Date. The 15th day of the calendar month next preceding each interest payment date shall be the record date for the Notes (the "Record Date"). Payment of interest on the Notes on any interest payment date shall be made to the registered owners of the Notes as they appear on the registration book of the Village at the close of business on the Record Date. Section 15. Utilization of The Depository Trust Company Book-Entry-Only System. In order to make the Notes eligible for the services provided by The Depository Trust Company, New York, New York ("DTC"), the Village agrees to the applicable provisions set forth in the Blanket Issuer Letter of Representations, which the Village Clerk or other authorized representative of the Village is authorized and directed to execute and deliver to DTC on behalf of the Village to the extent an effective Blanket Issuer Letter of Representations is not presently on file in the Village Clerk's office. Section 16. Condition on Issuance and Sale of the Notes. The issuance of the Notes and the sale of the Notes to the Purchaser are subject to approval by the Authorized Officers of the principal amount, definitive maturities, redemption provisions, interest rates and purchase price for the Notes, which approval shall be evidenced by execution by the Authorized Officers of the Approving Certificate. The Notes shall not be issued, sold or delivered until this condition is satisfied. Upon satisfaction of this condition, the Authorized Officers are authorized to execute a Proposal with the Purchaser providing for the sale of the Notes to the Purchaser. QB\104196014.1 -7- Section 17. Official Statement. The Village Board hereby directs the Authorized Officers to approve the Preliminary Official Statement with respect to the Notes and deem the Preliminary Official Statement as "final" as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the "Rule"). All actions taken by the Authorized Officers or other officers of the Village in connection with the preparation of such Preliminary Official Statement and any addenda to it or final Official Statement are hereby ratified and approved. In connection with the Closing, the appropriate Village official shall certify the Preliminary Official Statement and any addenda or final Official Statement. The Village Clerk shall cause copies of the Preliminary Official Statement and any addenda or final Official Statement to be distributed to the Purchaser. Section 18. Undertaking to Provide Continuing Disclosure. The Village hereby covenants and agrees, for the benefit of the owners of the Notes, to enter into a written undertaking (the "Undertaking") if required by the Rule to provide continuing disclosure of certain financial information and operating data and timely notices of the occurrence of certain events in accordance with the Rule. The Undertaking shall be enforceable by the owners of the Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific performance of the obligations thereunder and any failure by the Village to comply with the provisions of the Undertaking shall not be an event of default with respect to the Notes). To the extent required under the Rule, the President and Village Clerk, or other officer of the Village charged with the responsibility for issuing the Notes, shall provide a Continuing Disclosure Certificate for inclusion in the transcript of proceedings, setting forth the details and terms of the Village's Undertaking. Section 19. Record Book. The Village Clerk shall provide and keep the transcript of proceedings as a separate record book (the "Record Book") and shall record a full and correct statement of every step or proceeding had or taken in the course of authorizing and issuing the Notes in the Record Book. Section 20. Bond Insurance. If the Purchaser determines to obtain municipal bond insurance with respect to the Notes, the officers of the Village are authorized to take all actions necessary to obtain such municipal bond insurance. The President and Village Clerk are authorized to agree to such additional provisions as the bond insurer may reasonably request and which are acceptable to the President and Village Clerk including provisions regarding restrictions on investment of Note proceeds, the payment procedure under the municipal bond insurance policy, the rights of the bond insurer in the event of default and payment of the Notes by the bond insurer and notices to be given to the bond insurer. In addition, any reference required by the bond insurer to the municipal bond insurance policy shall be made in the form of Note provided herein. QB\104196014.1 -8- Section 21. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the Village Board or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law. Adopted this 14 th day of September, 2026 Requested by: Jeremy Searl, Finance Director Submitted by: Dale A. Youngquist, Village President __________________________________ Dale A. Youngquist, President __________________________________ Attest: Chantel Jaenke, Village Clerk (SEAL) QB\104196014.1 EXHIBIT A APPROVING CERTIFICATE The undersigned President and Village Clerk of the Village of Fox Crossing, Winnebago and Outagamie Counties, Wisconsin (the "Village"), hereby certify that: 1. Resolution. On September 14, 2026, the Village Board of the Village adopted a resolution (the "Resolution") authorizing the issuance and establishing parameters for the sale of not to exceed $3,055,000 General Obligation Promissory Notes of the Village (the "Notes") to Robert W. Baird & Co. Incorporated (the "Purchaser") and delegating to us the authority to approve the Preliminary Official Statement, to approve the purchase proposal for the Notes, and to determine the details for the Notes within the parameters established by the Resolution. 2. Proposal; Terms of the Notes. On the date hereof, the Purchaser offered to purchase the Notes in accordance with the terms set forth in the Note Purchase Agreement between the Village and the Purchaser attached hereto as Schedule I (the "Proposal"). The Proposal meets the parameters established by the Resolution and is hereby approved and accepted. The Notes shall be issued in the aggregate principal amount of $__________, which is not more than the $3,055,000 approved by the Resolution, and shall mature on April 1 of each of the years and in the amounts and shall bear interest at the rates per annum as set forth in the Pricing Summary attached hereto as Schedule II and incorporated herein by this reference. The amount of each annual principal or mandatory redemption payment due on the Notes is not more than $300,000 more or less per maturity or mandatory redemption amount than the schedule included in the Resolution as set forth below: Date Resolution Schedule Actual Amount 04-01-2027 $190,000 $___________ 04-01-2028 170,000 ___________ 04-01-2029 210,000 ___________ 04-01-2030 215,000 ___________ 04-01-2031 225,000 ___________ 04-01-2032 240,000 ___________ 04-01-2033 250,000 ___________ 04-01-2034 270,000 ___________ 04-01-2035 280,000 ___________ 04-01-2036 295,000 ___________ 04-01-2037 60,000 ___________ 04-01-2038 60,000 ___________ 04-01-2039 65,000 ___________ 04-01-2040 65,000 ___________ 04-01-2041 70,000 ___________ 04-01-2042 70,000 ___________ 04-01-2043 75,000 ___________ 04-01-2044 80,000 ___________ 04-01-2045 80,000 ___________ 04-01-2046 85,000 ___________ QB\104196014.1 -2- The true interest cost on the Notes (computed taking the Purchaser's compensation into account) is _________%, which is not in excess of 5.25%, as required by the Resolution. 3. Purchase Price of the Notes. The Notes shall be sold to the Purchaser in accordance with the terms of the Proposal at a price of $_________, plus accrued interest, if any, to the date of delivery of the Notes, which is not less than 96.50% of the principal amount of the Notes, as required by the Resolution. The difference between the initial public offering price of the Notes provided by the Purchaser ($_________) and the purchase price to be paid to the Village by the Purchaser ($_________) is $_________, or _________% of the principal amount of the Notes, which does not exceed 3.50% of the principal amount of the Notes. The portion of such amount representing Purchaser's compensation is $_________, or not more than 1.00% of the principal amount of the Notes. The amount representing other costs of issuance is $_________, which does not exceed 2.50% of the principal amount of the Notes. 4. Redemption Provisions of the Notes. The Notes maturing on April 1, 20___ and thereafter shall be subject to redemption prior to maturity, at the option of the Village, on April 1, 20__ or on any date thereafter. Said Notes shall be redeemable as a whole or in part, and if in part, from maturities selected by the Village and within each maturity by lot, at the principal amount thereof, plus accrued interest to the date of redemption. [The Proposal specifies that [some of] the Notes are subject to mandatory redemption. The terms of such mandatory redemption are set forth in an attachment hereto as Schedule MRP and incorporated herein by this reference.] 5. [Payment of the Notes; Mandatory Redemption Agent. Pursuant to Section 12 of the Resolution, ___________________________, is named mandatory redemption agent for the Notes. ] 6. Direct Annual Irrepealable Tax Levy. For the purpose of paying the principal of and interest on the Notes as the same respectively falls due, the full faith, credit and taxing powers of the Village have been irrevocably pledged and there has been levied on all of the taxable property in the Village, pursuant to the Resolution, a direct, annual irrepealable tax in an amount and at the times sufficient for said purpose. Such tax shall be for the years and in the amounts set forth on the debt service schedule attached hereto as Schedule III. 7. Preliminary Official Statement. The Preliminary Official Statement with respect to the Notes is hereby approved and deemed "final" as of its date for purposes of SEC Rule 15c2- 12 promulgated by the Securities and Exchange Commission pursuant to the Securities and Exchange Act of 1934. QB\104196014.1 -3- 8. Approval. This Certificate constitutes our approval of the Proposal, and the principal amount, definitive maturities, interest rates, purchase price and redemption provisions for the Notes and the direct annual irrepealable tax levy to repay the Notes, in satisfaction of the parameters set forth in the Resolution. IN WITNESS WHEREOF, we have executed this Certificate on ______________________, 2026 pursuant to the authority delegated to us in the Resolution. Dale A. Youngquist Village President Chantel M. Jaenke Village Clerk QB\104196014.1 SCHEDULE I TO APPROVING CERTIFICATE Proposal To be provided by the Purchaser and incorporated into the Certificate. (See Attached) QB\104196014.1 SCHEDULE II TO APPROVING CERTIFICATE Pricing Summary To be provided by the Purchaser and incorporated into the Certificate. (See Attached) QB\104196014.1 SCHEDULE III TO APPROVING CERTIFICATE Debt Service Schedule and Irrepealable Tax Levies To be provided by the Purchaser and incorporated into the Certificate. (See Attached) QB\104196014.1 [SCHEDULE MRP TO APPROVING CERTIFICATE Mandatory Redemption Provision The Notes due on April 1, ____, ____ and ____ (the "Term Bonds") are subject to mandatory redemption prior to maturity by lot (as selected by the Depository) at a redemption price equal to One Hundred Percent (100%) of the principal amount to be redeemed plus accrued interest to the date of redemption, from debt service fund deposits which are required to be made in amounts sufficient to redeem on April 1 of each year the respective amount of Term Bonds specified below: For the Term Bonds Maturing on April 1, 20 Redemption Date Amount ____ $______ ____ ______ ____ ______ (maturity) For the Term Bonds Maturing on April 1, 20 Redemption Date Amount ____ $______ ____ ______ ____ ______ (maturity) For the Term Bonds Maturing on April 1, 20 Redemption Date Amount ____ $______ ____ ______ ____ ______ (maturity) For the Term Bonds Maturing on April 1, 20 Redemption Date Amount ____ $______ ____ ______ ____ ______ (maturity)] QB\104196014.1 EXHIBIT B (Form of Note) UNITED STATES OF AMERICA REGISTERED STATE OF WISCONSIN DOLLARS WINNEBAGO AND OUTAGAMIE COUNTIES NO. R-___ VILLAGE OF FOX CROSSING $_______ GENERAL OBLIGATION PROMISSORY NOTE MATURITY DATE: ORIGINAL DATE OF ISSUE: INTEREST RATE: CUSIP: April 1, _____ _________, 2026 ____% ______ DEPOSITORY OR ITS NOMINEE NAME: CEDE & CO. PRINCIPAL AMOUNT: _______________________ THOUSAND DOLLARS ($__________) FOR VALUE RECEIVED, the Village of Fox Crossing, Winnebago and Outagamie Counties, Wisconsin (the "Village"), hereby acknowledges itself to owe and promises to pay to the Depository or its Nominee Name (the "Depository") identified above (or to registered assigns), on the maturity date identified above, the principal amount identified above, and to pay interest thereon at the rate of interest per annum identified above, all subject to the provisions set forth herein regarding redemption prior to maturity. Interest shall be payable semi-annually on April 1 and October 1 of each year commencing on [April 1, 2027] until the aforesaid principal amount is paid in full. Both the principal of and interest on this Note are payable to the registered owner in lawful money of the United States. Interest payable on any interest payment date shall be paid by wire transfer to the Depository in whose name this Note is registered on the Bond Register maintained by the Village Clerk or Village Treasurer (the "Fiscal Agent") or any successor thereto at the close of business on the 15th day of the calendar month next preceding each interest payment date (the "Record Date"). This Note is payable as to principal upon presentation and surrender hereof at the office of the Fiscal Agent. For the prompt payment of this Note together with interest hereon as aforesaid and for the levy of taxes sufficient for that purpose, the full faith, credit and resources of the Village are hereby irrevocably pledged. This Note is one of an issue of Notes aggregating the principal amount of $__________, all of which are of like tenor, except as to denomination, interest rate, maturity date and redemption provision, issued by the Village pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, for public purposes, including paying the cost of capital projects included in the Village's 2026 Capital Improvement Program including, but not limited to, street and trail improvement projects, a park renovation, stormwater utility improvements, a stormwater pond, and other capital projects and equipment acquisition, as authorized by a resolution adopted on QB\104196014.1 -2- September 14, 2026, as supplemented by an Approving Certificate, dated _____________, 2026 (collectively, the "Resolution"). Said Resolution is recorded in the official minutes of the Village Board for said date. The Notes maturing on April 1, 20__ and thereafter are subject to redemption prior to maturity, at the option of the Village, on April 1, 20___ or on any date thereafter. Said Notes are redeemable as a whole or in part, and if in part, from maturities selected by the Village, and within each maturity by lot (as selected by the Depository), at the principal amount thereof, plus accrued interest to the date of redemption. [The Notes maturing in the years ________ are subject to mandatory redemption by lot as provided in the Resolution, at the redemption price of par plus accrued interest to the date of redemption and without premium.] In the event the Notes are redeemed prior to maturity, as long as the Notes are in book-entry-only form, official notice of the redemption will be given by mailing a notice by registered or certified mail, overnight express delivery, facsimile transmission, electronic transmission or in any other manner required by the Depository, to the Depository not less than thirty (30) days nor more than sixty (60) days prior to the redemption date. If less than all of the Notes of a maturity are to be called for redemption, the Notes of such maturity to be redeemed will be selected by lot. Such notice will include but not be limited to the following: the designation, date and maturities of the Notes called for redemption, CUSIP numbers, and the date of redemption. Any notice provided as described herein shall be conclusively presumed to have been duly given, whether or not the registered owner receives the notice. The Notes shall cease to bear interest on the specified redemption date provided that federal or other immediately available funds sufficient for such redemption are on deposit at the office of the Depository at that time. Upon such deposit of funds for redemption the Notes shall no longer be deemed to be outstanding. It is hereby certified and recited that all conditions, things and acts required by law to exist or to be done prior to and in connection with the issuance of this Note have been done, have existed and have been performed in due form and time; that the aggregate indebtedness of the Village, including this Note and others issued simultaneously herewith, does not exceed any limitation imposed by law or the Constitution of the State of Wisconsin; and that a direct annual irrepealable tax has been levied sufficient to pay this Note, together with the interest thereon, when and as payable. This Note has been designated by the Village Board as a "qualified tax-exempt obligation" pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. This Note is transferable only upon the books of the Village kept for that purpose at the office of the Fiscal Agent, only in the event that the Depository does not continue to act as depository for the Notes, and the Village appoints another depository, upon surrender of the Note to the Fiscal Agent, by the registered owner in person or his duly authorized attorney, together with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal QB\104196014.1 -3- Agent duly executed by the registered owner or his duly authorized attorney. Thereupon a new fully registered Note in the same aggregate principal amount shall be issued to the new depository in exchange therefor and upon the payment of a charge sufficient to reimburse the Village for any tax, fee or other governmental charge required to be paid with respect to such registration. The Fiscal Agent shall not be obliged to make any transfer of the Notes (i) after the Record Date, (ii) during the fifteen (15) calendar days preceding the date of any publication of notice of any proposed redemption of the Notes, or (iii) with respect to any particular Note, after such Note has been called for redemption. The Fiscal Agent and Village may treat and consider the Depository in whose name this Note is registered as the absolute owner hereof for the purpose of receiving payment of, or on account of, the principal or redemption price hereof and interest due hereon and for all other purposes whatsoever. The Notes are issuable solely as negotiable, fully-registered Notes without coupons in the denomination of $5,000 or any integral multiple thereof. No delay or omission on the part of the owner hereof to exercise any right hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any default hereunder. IN WITNESS WHEREOF, the Village of Fox Crossing, Winnebago and Outagamie Counties, Wisconsin, by its governing body, has caused this Note to be executed for it and in its name by the manual or facsimile signatures of its duly qualified President and Village Clerk; and to be sealed with its official or corporate seal, if any, all as of the original date of issue specified above. VILLAGE OF FOX CROSSING WINNEBAGO AND OUTAGAMIE COUNTIES, WISCONSIN By: ______________________________ Dale A. Youngquist Village President (SEAL) By: ______________________________ Chantel M. Jaenke Village Clerk QB\104196014.1 -4- ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto ____________________________________________________________________________ (Name and Address of Assignee) ____________________________________________________________________________ (Social Security or other Identifying Number of Assignee) the within Note and all rights thereunder and hereby irrevocably constitutes and appoints ______________________________________, Legal Representative, to transfer said Note on the books kept for registration thereof, with full power of substitution in the premises. Dated: _____________________ Signature Guaranteed: _____________________________ ________________________________ (e.g. Bank, Trust Company (Depository or Nominee Name) or Securities Firm) NOTICE: This signature must correspond with the name of the Depository or Nominee Name as it appears upon the face of the within Note in every particular, without alteration or enlargement or any change whatever. ____________________________ (Authorized Officer) 2026 CAPITAL PROGRAM BORROWING Project Project Number Project Amount Other Funding Borrowing Amount 2026 Village Valley Rd (Olde Midway Rd to STH 47) (CONST) Joint w/County, Menasha R26300 387,000$ 25,000$ 362,000$ Concrete Panel Repairs R26200 104,000 - 104,000 Road Resurfacing R26100 861,000 6,000 855,000 Subtotal Highway Improvements 1,352,000$ 31,000$ 1,321,000$ American Dr Trail Resurfacing (Shady Ln to Copperhead) P26300 65,000$ -$ 65,000$ Kippenhan Park Trail P26100 3,000 - 3,000 Kippenhan Park Play Equipment P26100 91,048 71,048 20,000 Schildt Park Renovation - playground equipment, west expansion, roof replacement P26200 2,000,000 1,500,000 500,000 Village Projects Grand Total 3,511,048$ 1,602,048$ 1,909,000$ 2026 Stormwater Utility Schildt Park Stormwater Pond (CONST) RPND20 660,000$ 70,000$ 590,000$ Valley Rd Storm Sewer Improve (Olde Midway Rd to STH 47) (CONST) Joint w/County, Menasha D26100 257,000 17,000 240,000 Palisades Storm Sewer Extension (Valley Rd to Baldwin Ct) D26200 137,000 10,000 127,000 Butte Des Morts Beach Rd Culvert Replacement D26600 105,000 - 105,000 Jacobson Rd I41 Overpass Westside Stormwater / Wall Reconstruction D26400 80,000 - 80,000 Stormwater Grand Total 1,239,000$ 97,000$ 1,142,000$ TOTAL 2026 Borrowing 3,051,000$ RES #260914-2 2026 BUDGET AMENDMENT TO PROVIDE FUNDS FOR THE JULY 27, 2026 TORNADO EMERGENCY RESPONSE & RECOVERY WHEREAS, on July 27, 2026, an EF-3 tornado struck portions of the City of Appleton, City of Menasha, City of Neenah, the Town of Neenah and the Village of Fox Crossing, causing severe damage within the communities; and WHEREAS, on July 27, 2026, the Village Manager declared a State of Emergency in the Village of Fox Crossing pursuant to Chapters 323.11 and 323.14(4)(b)(1)(c) of the Wisconsin Statutes; and WHEREAS, Village of Fox Crossing Ordinance Chapter §49-6(F)(2) requires the Village to maintain a Stabilization Fund equal to 20% of the general fund operating budget to be used for emergency situations, including natural disasters; and WHEREAS, in accordance with the provisions of Chapter 323.11 of the Wisconsin Statutes and Chapter 49-5(c)(2) of the Fox Crossing ordinances, the Village Manager authorized expenditures to promote the safety, health and wellness of Fox Crossing during the time of declared emergency; and WHEREAS, a 2026 Budget Amendment is necessary to shift the emergency funds from the Stabilization Fund to the General Fund to properly account for the use of the funds. NOW, THEREFORE BE IT RESOLVED by the Village Board of Trustees that the 2026 Village of Fox Crossing Budget is amended, as attached, to provide $2,741,769 in funds for the July 27, 2026 Tornado Emergency Response. BE IT FURTHER RESOLVED that the Village Board approves a budget amendment in the amount of $305,000, as attached, for the purchase of a used fire engine from the Village of Butler, and to conduct additional work needed on the fire engine to bring the apparatus up to Village of Fox Crossing standards. BE IT FURTHER RESOLVED that the Village Board approves a budget amendment in the amount of $322,000, as attached, for the repair of Fire Engine 41 (to be paid for by the proceeds of the insurance company less the $2,500 deductible). Adopted this 14 th day of September, 2026 Requested by: Jeffrey Sturgell, Village Manager Submitted by: Dale A. Youngquist, Village President ______________________________ Dale A. Youngquist, Village President ______________________________ Attest: Chantel M. Jaenke, Village Clerk FOX CROSSING 2026 BUDGET AMENDMENT ACCOUNT ACCOUNT CURRENT ADJUSTMENT ADJUSTED NUMBER DESCRIPTION BUDGET NEEDED BUDGET COMMENTS General Fund - 101 Expenditures / Transfers to: 101-5100-510.01-xx Bonus Payroll 68,143 574 68,717 Judicial Subtotal 68,143 574 68,717 Offset with Assigned Balance 101-5100-530.01-xx OT Payroll and Taxes 185,067 27 OT related to Tornado response 101-5100-530.01-xx Bonus Payroll 926 186,020 Administrative Subtotal 321,353 2,101 323,454 Offset with Assigned Balance 101-5100-540.01-xx OT Payroll and Taxes 108,847 79 OT related to Tornado response 101-5100-540.01-xx Bonus Payroll 768 109,694 Clerk Department Subtotal 108,847 847 109,694 Offset with Assigned Balance 101-5100-560.01-xx Bonus Payroll 183,772 1,091 184,863 Information Technology Subtotal 183,772 1,091 184,863 Offset with Assigned Balance 101-5100-570.01-xx Bonus Payroll 254,336 1,521 255,857 Finance Department Subtotal 254,336 1,521 255,857 Offset with Assigned Balance 101-5100-590.01-xx OT Payroll and Taxes 57,271 292 OT related to Tornado response 101-5100-590.01-xx Bonus Payroll 574 58,137 Municipal Complex Subtotal: 57,271 866 58,137 Offset with Assigned Balance 101-5100-600.09-xx Transfers to Utilities - 66,893 66,893 transfer assigned fund balance for utility expenses General Government Subtotal: - 66,893 66,893 Offset with Assigned Balance 101-5200-610.01-xx OT Payroll and Taxes 3,700,342 15,622 OT related to Tornado response 101-5200-610.01-xx Bonus Payroll 20,697 3,736,661 101-5200-610.03-55 Vehicle Maintenance 20,000 950 20,950 related to Tornado response Police Subtotal: 3,720,342 37,269 3,891,397 Offset with Assigned Balance 101-5200-620.01-xx OT Payroll and Taxes 1,412,765 10,416 OT related to Tornado response 101-5200-620.01-xx Bonus Payroll 31,853 1,455,034 101-5200-620.02-10 Professional Services - 1,500 Structural Engineer Review 10,000 11,500 Station 41 Design & Architect 101-5200-620.02-41 Building Repair & Maintenance 15,432 50 15,482 related to Tornado response 101-5200-620.03-40 Operating Supplies 18,000 150 18,150 related to Tornado response 101-5200-620.03-46 Clothing / Uniform Allowance 81,346 18,550 99,896 related to Tornado response 101-5200-620.03-53 Equipment Maintenance 27,440 1,500 28,940 related to Tornado response 101-5200-620.03-55 Vehicle Maintenance 55,000 8,500 related to Tornado response 322,000 385,500 Engine 41 Repairs from station collapse 101-5200-620.03-61 Operational Equipment 14,375 2,600 16,975 related to Tornado response 101-5200-620.03-90 Other Supplies & Expenses 2,500 150 2,650 related to Tornado response 101-5200-620.08-19 Capital Outlay: Buildings - 41,682 41,682 Raze and Remove Station 41 Fire Subtotal: 1,626,858 448,951 2,075,809 Offset with Assigned Balance General Fund continued next page BACKUP TO RESOLUTION # 260914-2 Page 1 of 4 FOX CROSSING 2026 BUDGET AMENDMENT ACCOUNT ACCOUNT CURRENT ADJUSTMENT ADJUSTED NUMBER DESCRIPTION BUDGET NEEDED BUDGET COMMENTS BACKUP TO RESOLUTION # 260914-2 General Fund - 101 (cont.) Expenditures / Transfers (cont.) to: 101-5200-630.01-xx Bonus Payroll 135,981 936 136,917 Building Inspector Subtotal: 135,981 936 136,917 Offset with Assigned Balance 101-5300-650.01-xx OT Payroll and Taxes 529,694 22,213 OT related to Tornado response 101-5300-650.01-xx Bonus Payroll 3,862 555,769 101-5300-650.02-10 Professional Services 14,000 1,801,277 1,815,277 Contracted Debris Cleanup, Grinding, and Hauling 101-5300-650.02-27 Disposal / Landfill Costs - 134,000 134,000 County Landfill Costs 101-5300-650.03-31 Gasoline / Fuel 165,000 48,186 213,186 related to Tornado response 101-5300-650.03-40 Operating Supplies 15,000 1,478 16,478 related to Tornado response 101-5300-650.03-55 Vehicle Maintenance 55,000 15,800 70,800 related to Tornado response 101-5300-650.03-78 Tree & Brush Control 1,000 436 1,436 related to Tornado response Streets Subtotal: 779,694 2,027,252 2,806,946 Offset with Assigned Balance 101-5500-710.01-xx OT Payroll and Taxes 480,928 2,935 OT related to Tornado response 101-5500-710.01-xx Bonus Payroll 5,419 489,282 101-5500-710.02-10 Professional Services 40,050 135,000 Palisades Park Cleanup & Security 200,000 Palisades Stump Grinding & Removal 1,000 Structural Engineer Review 9,200 West Side Community Center Design & Architect 3,500 388,750 East Side Community Center Design & Architect 101-5500-710.02-17 Equipment Rental 3,260 1,200 4,460 related to Tornado response 101-5500-710.02-34 Site Maintenance 25,200 10,250 35,450 related to Tornado response 101-5500-710.03-53 Equipment Maintenance 13,700 1,000 14,700 related to Tornado response 101-5500-710.03-55 Vehicle Maintenance 9,000 1,000 10,000 related to Tornado response 101-5500-710.03-90 Other Supplies & Expenses 7,900 4,050 11,950 related to Tornado response 101-5500-710.08-31 Capital Outlay: Miscellaneous 37,000 10,852 Palisades Park Misc Buildings Razing & Cleanup 21,718 69,570 Wittman Park Fields/Turf Design & Engineering Parks Subtotal: 617,038 407,124 1,024,162 Offset with Assigned Balance 101-5500-720.01-xx Bonus Payroll 230,377 1,005 231,382 101-5500-720.03-40 Operating Supplies 6,853 500 7,353 related to Tornado response 101-5500-720.08-21 Capital Outlay: Buildings - 65,000 65,000 Raze and Remove Community Center Rec Subtotal: 237,230 66,505 303,735 Offset with Assigned Balance 101-5600-730.01-xx Bonus Payroll 132,516 718 133,234 Community Development Subtotal: 132,516 718 133,234 Offset with Assigned Balance Total General Fund Expenditure Adjustments 3,062,648 General Fund continued next page Page 2 of 4 FOX CROSSING 2026 BUDGET AMENDMENT ACCOUNT ACCOUNT CURRENT ADJUSTMENT ADJUSTED NUMBER DESCRIPTION BUDGET NEEDED BUDGET COMMENTS BACKUP TO RESOLUTION # 260914-2 General Fund - 101 (cont.) Expenditures / Transfers (cont.) to: Offset From Revenues / (Expenditures) / Transfers from: 101-5200-480.09-03 Miscellaneous/ Fire Insurance Proceeds - 319,500 319,500 Net Revenue Increases / Expenditure Reductions: - 319,500 319,500 Offset From Fund Balance: 101-5100-492.09-00 Transfer from Fund Balance-General Government - 73,893 73,893 includes utilities 101-5200-492.09-00 Transfer from Fund Balance-Public Protection - 167,656 167,656 101-5300-492.09-00 Transfer from Fund Balance-Streets - 2,027,252 2,027,252 101-5500-492.09-00 Transfer from Fund Balance-Parks & Rec - 473,629 473,629 101-5600-492.09-00 Transfer from Fund Balance-Community Development - 718 718 Use of Committed Fund Balance: - 2,743,148 2,743,148 Total General Fund Offsets & Funding Sources 3,062,648 Equipment Replacement Fund - 402 Expenditures / Transfers to: 402-5200-620.08-53 Capital Outlay: Vehicles - 305,000 305,000 purchase used fire truck for East side use ERF Capital Outlay Total - 305,000 305,000 Offset From Revenues / (Expenditures) / Transfers from: 402-5200-492.02-00 Transfer from Designated Fund Balance 29,218 305,000 334,218 ERF Capital Outlay Offsets & Funding Sources 29,218 305,000 334,218 Water Utility - 611 Expenses / Capital Outlay / Transfers to: 611-0x00-xxx.01-xx OT Payroll and Taxes - 11,769 11,769 OT related to Tornado response 611-0x00-xxx.01-xx Bonus Payroll - 5,707 5,707 611-0200-833.03-53 Equipment Maintenance 40,688 600 41,288 related to Tornado response 611-0300-840.02-10 Professional Services 30,000 700 30,700 related to Tornado response 611-0300-840.03-40 Operating Supplies 4,000 800 4,800 related to Tornado response 611-0400-861.03-40 Operating Supplies 400 600 1,000 related to Tornado response 611-0500-920.02-10 Professional Services 32,787 1,000 33,787 related to Tornado response Water Utility Subtotal: 107,875 21,176 129,051 Offset with Assigned Balance Offset from Revenues / (Expenses) / Transfers in 611-5300-492.09-00 Transfer from Unassigned Fund Balance - 21,176 21,176 Water Utility Subtotal funding sources: - 21,176 21,176 Page 3 of 4 FOX CROSSING 2026 BUDGET AMENDMENT ACCOUNT ACCOUNT CURRENT ADJUSTMENT ADJUSTED NUMBER DESCRIPTION BUDGET NEEDED BUDGET COMMENTS BACKUP TO RESOLUTION # 260914-2 Sewer Utility - 612 Expenses / Capital Outlay / Transfers to: 612-5300-xxx.01-xx OT Payroll and Taxes - 2,137 2,137 OT related to Tornado response 612-5300-xxx.01-xx Bonus Payroll - 3,737 3,737 612-5300-701.02-41 Building Repair & Maintenance 3,000 3,500 6,500 related to Tornado response 612-5300-701.03-55 Vehicle Maintenance 15,000 2,250 17,250 related to Tornado response 612-5300-705.02-10 Professional Services 19,922 750 20,672 related to Tornado response Sewer Utility Subtotal: 37,922 12,374 50,296 Offset with Assigned Balance Offset from Revenues / (Expenses) / Transfers in 612-5300-492.09-00 Transfer from Unassigned Fund Balance - 12,374 12,374 Sewer Utility Subtotal funding sources: - 12,374 12,374 Storm Utility - 613 Expenses / Capital Outlay / Transfers to: 613-5300-7xx.01-xx Bonus Payroll - 2,843 2,843 Palisades Pond tree & brush removal 613-5300-754.02-27 Disposal / Landfill Charges - 30,000 30,000 Palisades Pond tree & brush removal 613-5300-751.03-55 Vehicle Maintenance 8,000 500 8,500 related to Tornado response Storm Utility Subtotal: 8,000 33,343 41,343 Offset with Assigned Balance Offset from Revenues / (Expenses) / Transfers in 613-5300-480.02-01 Sale of Village Equip & Vehicles - - - 613-5300-492.09-00 Transfer from Fund Balance - 33,343 33,343 Storm Utility Subtotal funding sources: - 33,343 33,343 GRAND TOTAL ROLLOVERS AND ADJUSTMENTS 3,434,541 Page 4 of 4 RES #260914-3 AWARD PROPOSAL – PALISADES PARK LATERAL PROJECT WHEREAS, the Village solicited for proposals and received two (2) proposals for the Palisades Park Lateral Project as follows: Don Hietpas & Sons, Inc. $13,500.00 M & E Construction LLC $15,000.00 ; and WHEREAS, it is the recommendation Parks & Recreation Director Amanda Geiser to award the proposal to Don Hietpas & Sons, Inc. in the amount of $13,500.00.; and WHEREAS, Parks & Recreation Director Amanda Geiser requests approval of an additional $4,000 of expenditures to cover the costs of restoring the asphalt and connecting the plumbing within the pavilion. NOW, THEREFORE BE IT RESOLVED by the Village of Fox Crossing Board of Trustees to hereby award the proposal for the Palisades Park Lateral project to Don Hietpas & Sons, Inc. 1450 E. North Avenue, Little Chute, Wisconsin, for the total amount of $13,500.00. BE IT FURTHER RESOLVED that the costs of the project will be covered by the excess capacity in the Parks Capital Projects fund due to the Schildt Park Renovation project scheduled to come in under budget. BE IT FURTHER RESOLVED that the Village Board authorizes Director Geiser to expend up to an additional $4,000 to connect the plumbing in the pavilion and restore the asphalt. Adopted this 14th day of September, 2026 Requested by: Amanda Geiser, Parks & Recreation Director Submitted by: Dale A. Youngquist, Village President ______________________________ Dale A. Youngquist, Village President ______________________________ Attest: Chantel M. Jaenke, Village Clerk RES #260914-4 AUTHORIZING RESOLUTION FOR URBAN FORESTRY GRANT AND URBAN FORESTRY CATASTROPHIC STORM GRANT PROGRAMS WHEREAS, the Village of Fox Crossing is interested in obtaining a cost-share grant from the Wisconsin Department of Natural Resources for the purpose of funding urban and community forestry projects or urban forestry catastrophic storm projects specified in s. 23.097(1g) and (1r), Wis. Stats.; and WHEREAS, the Village of Fox Crossing, attests to the validity and veracity of the statements and representations contained in the grant application; and WHEREAS, the Village of Fox Crossing requests a grant agreement to carry out the project. NOW, THEREFORE BE IT RESOLVED that Village of Fox Crossing will comply with all local, state, and federal rules, regulations and ordinances relating to this project and the cost- share agreement; BE IT FURTHER RESOLVED, the Village of Fox Crossing will budget a sum sufficient to fully and satisfactorily complete the project and hereby authorizes and empowers the Director of Parks and Recreation, its official or employee, to act on its behalf to: 1. Sign and submit the grant application 2. Sign a grant agreement between applicant and the DNR 3. Submit interim and/or final reports to the DNR to satisfy grant agreement 4. Submit grant reimbursement request to the DNR 5. Sign and submit other required documentation Adopted this 14th day of September, 2026 Requested by: Amanda Geiser, Director of Parks and Recreation Submitted by: Dale A. Youngquist, Village President ______________________________ Dale A. Youngquist, Village President ______________________________ Attest: Chantel M. Jaenke, Village Clerk RES#260914-5 AMEND VILLAGE OF FOX CROSSING ADDITIONAL COMPENSATION PAY SCHEDULE WHEREAS, Resolution #140630-5:TB approved the Town of Menasha Additional Compensation Pay schedule, and Resolutions #160411-7:TB, #200622-5, #211122-4, #221114-4, #231113-6, #241111-4, and #251110-3 amended the schedule; and WHEREAS, the Out of Class Operator pay for the Custodian should be clarified by adding chipping operations and leaf collection operations, along with similar type work, as work that qualifies for Out of Class pay for the Custodian. NOW, THEREFORE BE IT RESOLVED, by the Village of Fox Crossing Board of Trustees that the amended Fox Crossing Additional Compensation Pay Schedule is hereby approved, as attached, effective July 1, 2026. Adopted this 14th day of September, 2026 Requested by: Jeremy Searl, Finance Director Submitted by: Dale A. Youngquist, Village President _______________________________ Dale A. Youngquist, Village President _______________________________ Attest: Chantel M. Jaenke, Village Clerk Page 1 of 2 ADDITIONAL COMPENSATION PAY SCHEDULE – Effective January July 1, 2026 Certification Pay: Water Department employees who are required to maintain DNR certifications for Distribution, Groundwater, and Zeolite Softening will receive an additional $0.15 per hour for each DNR certification, as long as the certification is active. An employee will begin receiving the certification pay the first pay period after written acknowledgement of that employee’s certification from the State of Wisconsin DNR has been processed by the Village of Fox Crossing. Heavy Equipment Operator Pay: Employees of the Street and Park and Recreation Departments may receive an additional $2.00 per hour for operating the loader for snow plowing operations only, grader, gradall, sweeper, jetter/vactor, boom truck, leaf vacuum truck and leaf vacuum trailer, excavator, tractor with boom mower (#16), and backhoe. To qualify, the employee must work 50% or more of their shift operating this equipment, and will receive the heavy equipment operator pay for the entire day. In the future, should the Village rent or purchase equipment that may be considered heavy equipment, the piece of equipment can be added to the above list with the approval of the Village Manager and the Village President. Out of Class Pay: The custodian can be required to snow plowperform temporary, higher-level job duties outside; however, this is not his/her normal dutiesy when no other viable options exists. Examples of higher-level duties may consist of snowplowing, brush chipping, leaf pick up, etc. When snow plowingWhile performing higher-level duties, the custodian will receive an additional $2.00 per hour, unless he/she.If the custodian has a valid CDL and performs CDL-related tasks, then he/she would receive an additional $4.00 per hour. when snow plowing. Exempt employees who conduct snow plowing operations and snow plowing duties are not designated within their normal job duties, will receive a stipend of $36.00 per hour for all hours they work (conducting snow plowing operations) above and beyond their normal work schedule. Paid time off (PTO) is considered hours worked for the Out of Class Pay calculation. Weekend Shift Commander Pay: The Fire Department requires a Weekend Shift Commander to fill the Command Position on every weekend (60 hours). A weekend stipend will be eligible for any Paid-On-Call or Part-time Officer assigned this position at the amount of $350 per weekend. Any additional holidays hours associated with the weekend will be included as part of the weekend stipend, without additional compensation. This stipend is in addition to the Lieutenant or Captain hourly wage received for responses to calls. Holiday Shift Commander Pay: The Fire Department requires a Holiday Shift Commander to fill the Command Position on every Village holiday (shift schedule set by the Fire Chief). A holiday stipend will be eligible for any Paid-On-Call or Page 2 of 2 Part-time Officer assigned this position at the amount of $175 per holiday. This stipend is in addition to the Lieutenant or Captain hourly wage received for responses to calls. The Village approved holidays (or holidays observed) are as follows: New Year’s Day Labor Day Christmas Eve Day Memorial Day Thanksgiving Day Christmas Day July 4th Day after Thanksgiving New Year’s Eve Day Standby Pay: Full-time Fox Crossing Utilities employees, who are required to be on standby for a full week via a cell phone, shall receive an additional seven (7) hours of straight pay per week, in addition to compensation received for actual hours worked and call-in pay. Full-time Park employees required to carry a cell phone/pager will be paid one (1) hour of straight pay for each day they serve on standby, in addition to compensation for actual hours worked and call-in pay, if applicable. Part-time and seasonal park employees required to carry a cell phone/pager will be paid $15 per day for each day they serve on standby, in addition to compensation for actual hours worked and call- in pay, if applicable. Call-In Pay: Full-time non-exempt employees called in to work hours outside of his/her scheduled work day, shall receive two (2) hours of straight pay, in addition to pay for the actual hours served. An employee’s schedule for the following day can be modified by 4:30 p.m., without requiring call-in pay. Utility Construction Inspection: Any employee inspecting new utility construction will receive an additional $0.50 per hour, for the hours worked in this capacity. Police Lieutenant Additional Compensation Police Lieutenants may cover a patrol shift for scheduled vacancies in order to reduce the need to force in officers. When serving as a patrol officer, the Lieutenant shall be compensated at a stipend rate of $66.00 per hour. MINIMUM PAY STANDARDS Fire Department: Paid-on-Call Fire Fighters are paid a minimum hourly amount of one (1) hour per fire call and a minimum hourly amount of one (1) hour per EMS call. Police Department: Crossing Guards are paid a minimum of one (1) hour in the morning and one (1) hour in the afternoon, when they work. RES #260914-6 ESTABLISH POLLING PLACES FOR THE NOVEMBER 3, 2026 GENERAL ELECTION AND FOR ELECTIONS HELD IN 2027 WHEREAS, per Wis. Stat. 5.25(3), the Village Clerk requests that the Village Board establish polling places for the 2026 and 2027 Elections; and WHEREAS, on July 27, 2026, a tornado destroyed the Fox Crossing Community Center, rendering it unavailable as a polling location; and WHEREAS, the wards previously assigned to the Fox Crossing Community Center must be temporarily relocated for continued election operations; and WHEREAS, the Village Clerk recommends that these wards be reassigned to the Pentecostals of the Fox Cities located at 1445 Midway Road, Menasha; and WHEREAS, both the existing polling location assignments and the temporarily relocated Community Center wards will operate as separate reporting units within the same facility through the April 6, 2027 Election. NOW, THEREFORE, BE IT RESOLVED by the Village of Fox Crossing Board of Trustees that the polling places for the November 3, 2026 General Election, and for elections held in 2027, are hereby established as follows: Fox Crossing Municipal Complex 2000 Municipal Drive, Neenah Winnebago Co. District 27, Wards 7 & 9 Winnebago Co. District 28, Ward 4 Winnebago Co. District 29, Wards 1 & 2 Apple Valley Presbyterian Church 1750 Olde Buggy Drive, Neenah Winnebago Co. District 27, Ward 8 Winnebago Co. District 28, Wards 3, 5, 6, & 19 Pentecostals of The Fox Cities 1445 Midway Road, Menasha (Existing Assignments) Winnebago Co. District 4, Wards 15 & 16 Winnebago Co. District 3, Wards 13 Winnebago Co. District 26, Ward 14 (Temporary Assignments from Fox Crossing Community Center, operating as a separate reporting unit.) Winnebago Co. District 1, Ward 18 Winnebago Co. District 3, Ward 11 Winnebago Co. District 26, Ward 12 Winnebago Co. District 27, Ward 10 Outagamie Co. District 4, Ward 17 BE IT FURTHER RESOLVED that this temporary relocation shall remain in effect through the April 6, 2027 Election or until a suitable replacement facility becomes available. Adopted this 14th day of September, 2026 Requested by: Chantel M. Jaenke, Village Clerk Submitted by: Chantel M. Jaenke, Village Clerk _______________________________ Dale A. Youngquist, Village President _______________________________ Attest: Chantel M. Jaenke, Village Clerk RES #260914-7 TEMPORARY CLASS “B” RETAILER’S LICENSE – FOX VALLEY YOUTH HOCKEY WHEREAS, Fox Valley Youth Hockey has submitted two (2) Temporary Class “B” Retailer ’s License applications to sell fermented malt beverages at 700 E Shady Lane (Tri-County Arena), on the following dates: Friday, September 25, 2026 – Sunday, September 27, 2026 Friday, October 16, 2026 – Saturday, October 17, 2026 ; and WHEREAS, appropriate applications have been made, background checks have been completed, and the proper fees have been paid and receipted. NOW, THEREFORE BE IT RESOLVED by the Village of Fox Crossing Board of Trustees, that the Temporary Class “B” Retailer’s License is hereby granted to Fox Valley Youth Hockey to sell fermented malt beverages on the premise and dates listed above. Adopted this 14 th day of September, 2026 Requested by: Chantel M. Jaenke, Village Clerk Submitted by: Dale A. Youngquist, Village President _____________________________ Dale A. Youngquist, Village President _____________________________ Attest: Chantel M. Jaenke, Village Clerk RES #260914-8 OPERATOR LICENSE APPLICANTS WHEREAS, the operator license applicants for the upcoming two-year term, listed below, have made proper application with the Village Clerk’s Office; and WHEREAS, all applicants either currently hold a valid two-year server license, or have successfully completed the mandatory alcohol awareness training program; and WHEREAS, background checks have been conducted by the Police Department; and WHEREAS, the Police Chief submits the applicants with a recommendation of approval as follows: Cambria Schmalz-Moore – Approved Gabrielle Hamilton – Approved Deb Swiertz – Approved Madison Carton – Approved Angelika Kyle – Approved WHEREAS, the Police Chief submits the applicant with a recommendation of denial as follows: Kawanna Hathcock – Denied NOW, THEREFORE, BE IT RESOLVED that the Village of Fox Crossing Board of Trustees recommends the above applicants recommended for approval be approved, pending payment, successful background checks, and completion of a state-approved alcohol awareness training program, for the licensing period beginning July 1, 2026 - June 30, 2028. BE IT FURTHER RESOLVED, that the above applicant recommended for denial be DENIED. Adopted this 14 th day of September, 2026 Requested by: Tim Callan, Police Chief & Chantel M. Jaenke, Village Clerk Submitted by: Dale A. Youngquist, Village President _______________________________ Dale A. Youngquist, Village President _______________________________ Attest: Chantel M. Jaenke, Village Clerk $1,852,434.85 WHEREAS, the disbursements are categorized below & the detail is attached: Pending: General Fund 315,868.85$ Special Revenue Fund 478,021.74$ Debt Fund -$ Capital Projects Fund 414,388.96$ Water Fund 94,174.17$ Sewer Fund 18,765.34$ Stormwater Fund 117,760.41$ Trust & Agency Fund -$ Special Processed Payments 413,455.38$ Total: 1,852,434.85$ Requested by: Jeremy Searl, Finance Director Submitted by: Dale A. Youngquist, Village President Dale A. Youngquist, Village President Attest: Chantel M. Jaenke, Village Clerk RES #260914-9 EXPENDITURES NOW, THEREFORE BE IT RESOLVED, the Village of Fox Crossing Board of Trustees hereby authorizes the above expenditures to be paid by the Finance Department with the exception of none. Adopted this 14th day of September, 2026. WHEREAS, the Village of Fox Crossing has outstanding invoices totaling: For Accounts Payable Period Ending: September 8, 2026 For Village Board Meeting of: September 14, 2026 REGULAR PROCESSED CHECKS AMOUNT General Fund $315,868.85 Special Revenue Funds $478,021.74 Debt Fund $0.00 Capital Projects Fund $414,388.96 Water Fund $94,174.17 Sewer Fund $18,765.34 Stormwater Fund $117,760.41 Trust & Agency Fund $0.00 Total Bills for September 14, 2026 $1,438,979.47 SPECIAL PROCESSED PAYMENTS CHECK # PAYEE DEPT. /PURPOSE AMOUNT Village Specials 08/19-09/08/2026 **See Attached Listing** $105,120.63 ACH Employee Benefits Corp 8/20-9/9/2026 Flex Spending Claims $3,633.54 ACH TVRP 8/21/2026 Suspension Fees $9.00 ACH North Shore 8/31/2026 Deferred Comp $1,250.00 ACH WDC 8/31/2026 Deferred Comp $10,156.02 ACH Elavon 9/8/2026 CC Fees $336.78 57775-57897 Payroll 8/27/2026 Payroll $1,130.29 ACH Payroll 8/27/2026 Payroll $210,099.10 ACH Payroll 8/27/2026 Taxes $81,720.02 Total Special Processed Payments $413,455.38 GRAND TOTAL $1,852,434.85 ` VILLAGE OF FOX CROSSING 2000 Municipal Drive Neenah, WI 54956 EXPENDITURE SUMMARY