260713 vb packet

A quorum of Police & Fire, Planning, and Park Commissions may be present, although official action by those bodies will not be taken; the only business to be conducted is for Village Board action. Those individuals requiring the assistance of a sign language interpreter to participate in this meeting may call 720.7101 a minimum of five business days prior to the meeting. Village of Fox Crossing Board of Trustees Regular Meeting Monday, July 13, 2026 - 6:00 p.m. Municipal Complex - Arden Tews Assembly Room 2000 Municipal Drive, Neenah WI 54956 Agenda 1. Call to Order, Pledge of Allegiance and Roll Call 2. Awards/Presentations a) Promotion of Police Officer Chris Brandt to Police Lieutenant Presentation – Police Chief Tim Callan 3. Minutes to Approve/ Minutes and Correspondence to Receive Minutes to Approve a) Special Village Board Meeting – June 22, 2026 b) Regular Village Board Meeting – June 22, 2026 Minutes and Correspondence to Receive c) Park Commission Meeting Minutes – June 10, 2026 d) Water Main Breaks Report – May 2026 e) Water Pumpage Report – May 2026 4. Public Comments Addressed to the Village Board. Individuals properly signed in may speak directly to the Village Board on non- repetitive Village matters whether on, or not on the agenda. However, no announcements of candidacy for any elected position or “electioneering” will be permitted. Commenters must be orderly, wait to be called, speak from the podium, and direct their comments to the Board. A maximum of 2-minutes per person is allowed and you must return to the audience when signaled to do so. The total time allocated for public comments shall not exceed 30 minutes. Public comment is not permitted outside of this public comment period. Note: The Board’s ability to act on or respond to public comments is limited by Chapter 19, WI Stats. To address the Village Board, complete the Public Participation signup sheet. 5. Discussion Items 6. Unfinished Business 7. New Business- Resolutions/Ordinances/Policies a) 260713-1 Annual Village Mobile Home Park License Renewals for the Term August 1, 2026 through July 31, 2027 b) 260713-2 Operator License Applicants c) 260713-3 Expenditures 8. Reports a) Public Works Director Joe Hoechst – County Highway P (CTH-P) (Racine Road) Reconstruction Update 9. Closed Session 10. Adjourn Page 1 of 1 Village of Fox Crossing Board of Trustees Special Meeting Minutes Monday, June 22, 2026 – 5:30 p.m. Municipal Complex – Arden Tews Assembly Room 2000 Municipal Drive, Neenah WI 54956 1. Call to Order The special meeting of the Village Board of Trustees was called to order by President Youngquist at 5:30 p.m. Village Manager Jeffrey Sturgell recorded the following Village Board members as present: President Dale Youngquist and Trustees Michael Van Dyke, Kris Koeppe, Tim Raddatz, Kate McQuillan, and Deb Swiertz. Excused: Trustee Barb Hanson Also Present: Director of Finance Jeremy Searl and Director of Community Development George Dearborn. 2. Closed Session Pursuant to WI Statute 19.85(1)(g), the Village of Fox Crossing Board of Trustees will convene into closed session to confer with legal counsel, regarding a claim filed against the Village of Fox Crossing by Julianne Hein -Swaab submitted May 18, 2026 Motion: Trustee Van Dyke, seconded by Trustee Koeppe to convene into closed session at 5:30 p.m. Discussion: The Village Board covened into closed session to consider a claim filed against the Village of Fox Crossing by Julianne Hein-Swaab submitted May 18, 2026. Vote: On roll call vote: 6-0, motion carried. Pursuant to WI Stat. 19.85 (2), the Village Board will reconvene into open session. Motion: Trustee Van Dyke, seconded by Trustee Swiertz to reconvene into open session at 5:38 p.m. Vote: On roll call vote: 6-0, motion carried. 3. Open Session 260622-1:CL Consideration of Claim Against the Village of Fox Crossing Filed by Julianne Hein-Swaab Submitted May 18, 2026 Motion: Trustee Van Dyke , seconded by Trustee Swiertz, to disallow the claim filed by Julianne Hein -Swaab against the Village of Fox Crossing, submitted on May 18, 2026, as presented. Vote: On roll call vote: 6-0, motion carried. 4. Adjourn Motion: Trustee Van Dyke, seconded by Trustee Swiertz, to adjourn at 5:40 p.m. Vote: Motion carried unanimously. Respectfully submitted, Chantel M. Jaenke, CMC, WCMC Village Clerk Note: These minutes are not considered official until acted upon at an upcoming meeting ; therefore, are subject to revision. Page 1 of 3 Village of Fox Crossing Board of Trustees Regular Meeting Minutes Monday, June 22, 2026 – 6:00 p.m. Municipal Complex – Arden Tews Assembly Room 2000 Municipal Drive, Neenah WI 54956 1. Call to Order, Pledge of Allegiance, and Roll Call The meeting of the Village Board of Trustees was called to order by President Youngquist at 6:00 p.m. The Pledge of Allegiance was recited. Village Clerk Chantel Jaenke conducted roll call and recorded the following Village Board members as present: President Dale Youngquist and Trustees Michael Van Dyke, Kris Koeppe, Tim Raddatz, Kate McQuillan, and Deb Swiertz. Also Present: Village Manager Jeffrey Sturgell, Director of Finance Jeremy Searl, Director of Community Development George Dearborn, Fire Chief Todd Sweeney, Police Chief Tim Callan, Director of Parks & Recreation Amanda Geiser, Director of Public Works Joe Hoechst, Engineer Zach Laabs, Engineer Lee Reibold, and Attorney Andrew Rossmeissl. Excused: Trustee Barb Hanson Public Attendance: Eleven individuals were present. 2. Awards / Presentations a) Annual Audit Report for Fiscal Year 2025 – Kevin Bohren, CPA of KerberRose, SC Director Searl thanked Village staff for their hard work and assistance throughout the audit process. He then introduced Kevin Bohren, CPA, of KerberRose, SC, to present the Village's Fiscal Year 2025 Annual Audit Report. Mr. Bohren provided an overview of the audit results, reporting that the Village received an unmodified opinion on its financial statements and an unmodified opinion on internal controls, indicating no significant issues were identified. He also noted that the Village's 2024 financial statements were submitted to the Government Finance Officers Association (GFOA) and received the Certificate of Achievement for Excellence in Financial Reporting. The Village plans to submit the 2025 financial statements for the same recognition. Mr. Bohren reviewed the Village's financial position, highlighting that the General Fund balance increased by approximately $37,000 to $9.5 million. Governmental funds totaled approximately $29.7 million, an increase of about $600,000 from the prior year. He also reviewed the Village's long-term debt, noting total outstanding obligations of approximately $17 million, an increase of about $3 million. He stated that the Village remains well below its legal debt limit of approximately $145 million, leaving a remaining debt capacity of approximately $116 million if additional borrowing were necessary. Mr. Bohren also reviewed the proprietary funds, reporting increases in the Water Utility of approximately $541,000, the Stormwater Utility of approximately $1.8 million, and the Sewer Utility of approximately $800,000. He noted that all utility funds remain in a strong financial position and reviewed each utility's operating income. Mr. Bohren concluded by thanking Village staff for their cooperation and timely assistance in providing the information necessary to complete the audit. Village of Fox Crossing Village Board of Trustees Meeting Minutes June 22, 2026 Page 2 of 3 3. Minutes to Approve / Minutes and Correspondence to Receive Minutes to Approve a) Regular Village Board Meeting – June 8, 2026 Minutes and Correspondence to Receive b) Planning Commission Meeting Minutes – May 6, 2026 c) Park Commission Meeting Minutes – May 13, 2026 Motion: Trustee Van Dyke, seconded by Trustee Koeppe, to approve the meeting minutes and accept other departmental minutes and correspondence into the record as presented. Vote: Motion carried unanimously. 4. Public Comments Addressed to the Village Board Connor Kane, 979 Solar Parkway, spoke in support of installing sidewalks along Kaufman Street, noting that he had previously been struck by a vehicle in that area. He also requested that the Village consider installing a concrete pad at the bus stop on Kaufman Street, stating that the current conditions make it difficult for bus drivers to see passengers waiting at the stop. 5. Discussion Items None. 6. Unfinished Business None. 7. New Business-Resolutions/Ordinances/Policies a) 260622-1 Final Plat – Butterfly Way Development Motion: Trustee Van Dyke, seconded by Trustee Swiertz, to approve the Final Plat for the Butterfly Way Development, as presented. Discussion: Director Dearborn provided an overview of the proposed final plat and noted that the Planning Commission recommended approval. Vote: Motion carried unanimously. b) 260622-2 Certified Survey Map – 1040 & 1050 Appleton Road Motion: Trustee Van Dyke, seconded by Trustee Koeppe, to approve the Certified Survey Map for 1040 and 1050 Appleton Road, as presented. Discussion: Director Dearborn provided an overview of the proposed Certified Survey Map and noted that the Planning Commission recommended approval. Vote: Motion carried unanimously. c) 260622-3 Accept the Electronic Compliance Maintenance Annual Report (eCMAR) Motion: Trustee Van Dyke, seconded by Trustee Swiertz, to accept the Electronic Compliance Maintenance Annual Report (eCMAR), as presented. Discussion: Director Hoechst provided an overview of the annual Compliance Maintenance Report submitted to the Wisconsin Department of Natural Resources (DNR). He explained that the report includes the Wastewater Utility's 2025 financial information and operational data. He noted that the Village received a score of 4.0, the highest score possible. Vote: Motion carried unanimously. d) 260622-4 Intergovernmental Agreement to Satisfy Eligibility for Recycling Consolidation Grant for Calendar Year 2027 Motion: Trustee Swiertz, seconded by Trustee McQuillan, to approve the Intergovernmental Agreement to satisfy eligibility requirements for the 2027 Recycling Consolidation Grant, as presented. Village of Fox Crossing Village Board of Trustees Meeting Minutes June 22, 2026 Page 3 of 3 Discussion: Manager Sturgell provided an overview of the agreement, explaining that Winnebago County coordinates the annual Recycling Consolidation Grant program on behalf of participating municipalities to promote recycling efforts. He noted that the grant is funded by the State of Wisconsin and that the Village receives approximately $59,000 annually to help offset the cost of recycling collection. He further explained that each participating municipality must approve the agreement, after which Winnebago County submits the grant application on behalf of all participating communities. Vote: Motion carried unanimously. e) 260622-5 Designation of July as Parks & Recreation Month in Fox Crossing Motion: Trustee Van Dyke, seconded by Trustee Swiertz, to approve the designation of July as Parks and Recreation Month in Fox Crossing, as presented. Discussion: Director Geiser noted that July is the busiest month for the Parks and Recreation Department. She highlighted several upcoming events and projects taking place throughout the month and thanked the department staff for their continued hard work and dedication. Vote: Motion carried unanimously. f) 260622-6 Operator License Applicants Motion: Trustee Swiertz, seconded by Trustee McQuillan, to approve the Operator License Applicants , as presented. Vote: Motion carried unanimously. g) 260622-7 Expenditures Motion: Trustee Koeppe, seconded by Trustee McQuillan to approve the expenditures, as presented, without exception. Vote: Motion carried unanimously. 8. Reports a) Village President Dale Youngquist – 2026 Board of Review will be held on Thursday, June 25, 2026 from 4:00 p.m. to 6:00 p.m. at the Municipal Complex in the Arden Tews Assembly Room, 2000 Municipal Drive, Neenah; Objectors shall provide Written or Oral Notice of Intent to Object to their Assessment to the Village Clerk at least 48 hours in Advance of Board of Review 9. Closed Session None. 10. Adjourn Motion: Trustee Swiertz, seconded by Trustee Koeppe to adjourn at 6:26 p.m. Vote: Motion carried unanimously. Respectfully submitted, Chantel M. Jaenke, CMC, WCMC Village Clerk Note: These minutes are not considered official until acted upon at an upcoming meeting ; therefore, they are subject to revision. 4 Total water main breaks this time in 2025 = 13 YEAR Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total 2022 3 1 1 3 0 0 3 2 0 1 1 0 15 2023 0 0 0 0 0 2 0 1 0 1 0 0 4 2024 2 1 0 0 3 0 2 0 1 3 6 1 19 2025 4 1 1 4 3 1 1 1 0 1 0 0 17 2026 1 0 2 1 0 4 Utility Repairs 1 968 Easy St Service leak 2 5/4/2026 Sandalwood St @ Lily St Replace valve box top section 3 5/6/2026 936 Oneida St Service leak 4 5/8/2026 968 Easy St Replaced water service 5 5/14/2026 8375 Marlo Dr Replaced 1" stop box 6 5/15/2026 8367 Marlo Dr Replace valve box top 7 203 Gregory Ln Moved curb box Utility Miscellaneous 1 CONTINUED VALVE EXERCISING ON WEST SIDE. 2 CONTINUED HYDRANT MAINTENANCE ON WEST SIDE. 3 COMPLETE FLUSHING ALL DEAD END HYDRANTS. 4 CONTINUED WORKING ON EXCHANGING SMALL METERS 5 CONTINUED WITH LEAK DETECTION IN PROBLEM AREAS. FOX CROSSING UTILITIES WATER MAIN BREAK/MISC WATER REPAIR REPORT MAY, 2026 Total water main breaks year to date for 2026 = 5/4/2026 NO WATER MAIN BREAKS FOR MAY! Water Main Breaks 5/20/2026 0 2 4 6 8 10 12 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 2022 2023 2024 2025 2025 FOX CROSSING UTILITIES Wastewater Miscellaneous 1 Lift Station #1 - Brighton Beach Rd Routine maintenance and checks. Replaced belts on Pumps 1 & 2. Replaced sump pump in drywell. 2 Lift Station #2 - Lakeshore Dr & Frances St Routine maintenance and checks. Performed yearly checks on floats. Cleaned wetwell. 3 Lift Station #3 - Lakeshore Dr Monthly checks and maintenance. Checked belts on pumps. Cleaned check valves. 4 Lift Station #4 - Memorial Dr/Foster St Monthly checks. Watching rear seal on pump 1 for leaks. Cleaned check valves. Cleaned wetwell. 5 Lift Station #5 - Green Patch Monthly checks. Turned off heater and opened vents to electrical cabinet. Checked floats. 6 Lift Station #6 - Calumet St Cleaned wetwell Cleaned check valves. Cleaned line feeding wetwell. 7 Lift Station #7 - Stroebe Rd & Harry's Gateway Monthly checks and routine maintenance. 8 Lift Station #9 - County Rd II (Winchester Rd) Monthly checks and routine maintenance. Checked pumps in clear water station. Pump 1 needs repair (undiagnosed problem). 9 Miscellaneous: Finished saw cutting. 2026 sewer cleaning = Cleaned approximately 10,000 ft. Cleaned trouble spots. Training new hire Steve. Repaired a couple of castings that were hit by snow plows. Raised casting on Bodoh Way. Continued to search for I & I and repairs as needed. Helped Water Department repair some curb boxes. Still doing 2026 televising. MAY, 2026 WASTEWATER REPAIR/MISC REPORT EAST SIDE WEST SIDE Compare DEEP DEEP PURCHASED TOTAL DEEP DEEP DEEP DEEP TOTAL to same WELL #5 WELL #7 CTY/MENASHA EAST WELL #3 WELL #4 WELL #6 WELL #8 WEST PUMPED month in X 1,000 X 1,000 X 1,000 X 1,000 X 1000 X 1,000 X 1,000 X 1,000 X 1,000 X 1,000 2025 TOTAL - 16,148 11,034 27,182 10,407 11,477 2,296 19,674 43,854 71,036 76,608 AVERAGE/DAY - 521 356 877 336 370 74 635 1,415 2,292 2,471 MAXIMUM/DAY - 579 951 1,063 771 1,011 785 1,124 1,851 2,914 2,054 MINIMUM/DAY - - 264 744 - - - - 1,042 1,786 1,105 TOTAL SERVICE PUMPAGE TOTAL TOTAL to same WEST SIDE EAST & WEST month in X 1,000 X 1,000 X 1,000 X 1,000 2025 TOTAL 21,953 21,259 68,094 76,608 AVERAGE/DAY 708 686 2,197 2,471 MAXIMUM/DAY 1,154 984 2,693 2,054 MINIMUM/DAY 412 494 1,750 1,105 DEEP WELLS #7 #3 #4 #6 #8 AVERAGE STATIC AVERAGE PUMPING LEVEL 41% 44% 42% 50% 42% 45%Year-to-Date Month 2026 Year-to-Date Compare 1,394 FOX CROSSING UTILITIES PUMPAGE REPORT MONTH: MAY, 2026 24,882 803 994 Total water purchased & pumped from wells WEST SIDE SERVICE PUMPAGE (Water pumped to distribution system) TOTAL X 1,000 EAST SIDE PLANT #4PLANT #3 2,138 43,212 684 58' 40' PLANT #2 365' 53' 151' 182'- WATER LEVEL READINGS 54'- - EAST SIDE East Side System Purchased Water Month, 2024 Year-to-Date 906 151' WEST SIDE DEEP WELLS #5 Month 2025 208' RES #260713-1 ANNUAL VILLAGE MOBILE HOME PARK LICENSE RENEWALS FOR THE TERM AUGUST 1, 2026 THROUGH JULY 31, 2027 WHEREAS, the mobile home park license applicant s listed below have made proper application with the Village Clerk’s office and the proper fees have been paid and receipted; and WHEREAS, Municipal Code Chapter §276 requires the applicant/owner of the mobile home park to comply to specific regulations including maintaining the park for the health, safety, morals, and the welfare of its residents; and WHEREAS, Chapter §276- 16 further requires in every mobile home park that there shall be an on-site manager in residence for the residents’ well -being, available on a daily basis with reasonable hours; and WHEREAS, should any mobile home park be found that they are not in conformity with Chapter §276, the applicant /owner shall see that the mobile home park complies in all respects before a license shall be issued; and WHEREAS, the Village Clerk submits the following license applications for Village Board approval provided the above conditions are met per the Village’s code: Bridgeview Gardens WI MHC, LLC Bridgeview Gardens, 888 E. Shady Lane Harbor Lights WI MHC, LLC Harbor Lights, 960 Happy Valley Drive Jim’s Friendly Village, LLC Jim’s Friendly Village, 370 Ninth Street NOW, THEREFORE, BE IT RESOLVED by the Village of Fox Crossing Board of Trustees, the annual mobile home park licenses are hereby granted to the above applicant s, pending satisfactory inspections, and a report from the Finance Department that all outstanding invoices and taxes have been satisfied, with the above conditions, for the licensing period of August 1, 2026 – July 31, 2027. Adopted this 13 th day of July, 2026 Requested by: Chantel M. Jaenke, Village Clerk Submitted by: Dale A. Youngquist, Village President ____________________________ Dale A. Youngquist, Village President _____________________________ Attest: Chantel M. Jaenke, Village Clerk RES #260713-2 OPERATOR LICENSE APPLICANTS WHEREAS, the operator license applicants for the upcoming two-year term, listed below, have made proper application with the Village Clerk’s Office; and WHEREAS, all applicants either currently hold a valid two-year server license, or have successfully completed the mandatory alcohol awareness training program; and WHEREAS, background checks have been conducted by the Police Department; and WHEREAS, the Police Chief submits the applicants with a recommendation of approval as follows: Jitendrakumar Patil – Approved Molly Greenwood - Approved Jennifer Patil – Approved Tia Cuffman – Approved Prerana Ghimire – Approved Wayne Meetz – Approved Janis Johnson – Approved Molly Greenwood – Approved Monica Muller – Approved Scott Pasch – Approved Jatinder Singh – Approved Serina Horner – Approved Anatoliy Rusnak – Approved Tami Morrow – Approved James Ehlenfeldt – Approved NOW, THEREFORE, BE IT RESOLVED that the Village of Fox Crossing Board of Trustees recommends the above applicants recommended for approval be approved, pending payment, successful background checks, and completion of a state-approved alcohol awareness training program, for the licensing period beginning July 1, 2026 - June 30, 2028. Adopted this 13 th day of July, 2026 Requested by: Tim Callan, Police Chief & Chantel M. Jaenke, Village Clerk Submitted by: Dale A. Youngquist, Village President _______________________________ Dale A. Youngquist, Village President _______________________________ Attest: Chantel M. Jaenke, Village Clerk $1,527,805.45 WHEREAS, the disbursements are categorized below & the detail is attached: Pending: General Fund 114,216.40$ Special Revenue Fund 66,095.51$ Debt Fund -$ Capital Projects Fund 217,930.78$ Water Fund 63,073.07$ Sewer Fund 13,104.77$ Stormwater Fund 61,835.68$ Trust & Agency Fund -$ Special Processed Payments 991,549.24$ Total: 1,527,805.45$ Requested by: Jeremy Searl, Finance Director Submitted by: Dale A. Youngquist, Village President Dale A. Youngquist, Village President Attest: Chantel M. Jaenke, Village Clerk RES #260713-3 EXPENDITURES NOW, THEREFORE BE IT RESOLVED, the Village of Fox Crossing Board of Trustees hereby authorizes the above expenditures to be paid by the Finance Department with the exception of none. Adopted this 13th day of July, 2026. WHEREAS, the Village of Fox Crossing has outstanding invoices totaling: For Accounts Payable Period Ending: July 7, 2026 For Village Board Meeting of: July 13, 2026 REGULAR PROCESSED CHECKS AMOUNT General Fund $114,216.40 Special Revenue Funds $66,095.51 Debt Fund $0.00 Capital Projects Fund $217,930.78 Water Fund $63,073.07 Sewer Fund $13,104.77 Stormwater Fund $61,835.68 Trust & Agency Fund $0.00 Total Bills for July 13, 2026 $536,256.21 SPECIAL PROCESSED PAYMENTS CHECK # PAYEE DEPT. /PURPOSE AMOUNT Village Specials 6/17-7/7/2026 **See Attached Listing** $231,395.57 ACH Employee Benefits Corp 6/22-6/30/2026 Flex Spending Claims $3,354.24 ACH ETF 6/18/2026 Retirement $104,217.04 ACH North Shore 6/18/2026 Deferred Comp $1,350.00 ACH Empower 6/18/2026 Deferred Comp $10,288.26 ACH North Shore 7/2/2026 Deferred Comp $1,250.00 ACH Empower 7/2/2026 Deferred Comp $10,174.21 57135-57142 Payroll 6/18/2026 Payroll $2,418.41 ACH Payroll 6/18/2026 Payroll $212,020.06 ACH Payroll 6/18/2026 Taxes $85,232.53 57298-57299 Payroll 7/2/2026 Payroll $831.96 ACH Payroll 7/2/2026 Payroll $207,224.89 ACH Payroll 7/2/2026 Taxes $121,792.07 Total Special Processed Payments $991,549.24 GRAND TOTAL $1,527,805.45 ` VILLAGE OF FOX CROSSING 2000 Municipal Drive Neenah, WI 54956 EXPENDITURE SUMMARY