Board of Public Works — Agenda Packet

November 25, 2025 Village of Jackson - Board of Public Works Meeting Agenda VILLAGE OF JACKSON BOARD OF PUBLIC WORKS MEETING AGENDA Tuesday, November 25, 2025 at 6:00 PM Jackson Municipal Complex Village Board Room N168W19851 Main Street Jackson, WI 53037 1. Call to Order and Roll Call 2. Approval of Minutes for the Board of Public Works Meeting of October 28, 2025 3. Change Order #3 - 2025 Hickory Lane Reconstruction Project - Vinton Construction for an increase in the amount of $1,046.51 4. Change Order #4 - Final - 2025 Ridgeway Drive and Chestnut Court Reconstruction Project – Advanced Construction for an increase in the amount of $19,142.61 5. Pay Request #5 - 2025 Hickory Lane Reconstruction Project - Vinton Construction in the amount of $293,286.04 6. Pay Request #6 - Final - 2025 Ridgeway Drive and Chestnut Court Reconstruction Project – Advanced Construction in the amount of $44,697.88 7. Approving Completion of 2024 Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project and Authorizing Closure of the Clean Water Fund Loan 8. 2025-2026 Contract Amendment #3 - Gremmer and Associates in the amount of $309,667.00 9. Director of Public Works Report 10. Citizens/Village Staff to address the Board of Public Works 11. Adjourn Persons with disabilities requiring special accommodations for attendance at the meeting should contact the Administration Department at the Jackson Municipal Complex at least one (1) business day prior to the meeting. It is possible that members of the Village Board may attend the above meeting. No action will be taken by any governmental body at this meeting other than the governmental body specifically referred to in this meeting notice. This notice is given so that members of the Village Board may attend the meeting without violating the open meeting law. Page 1 of 53 October 28, 2025 Village of Jackson - Board of Public Works Meeting Minutes Page 1 of 3 VILLAGE OF JACKSON BOARD OF PUBLIC WORKS MEETING Tuesday, October 28, 2025 at 6:00 PM Minutes 1. Call to Order and Roll Call The meeting was called to order at 6:00 PM by Pres. Heckendorf. Members Present: Pres. Heckendorf, Tr. Engelhardt, Tr. Kruepke, Jeff Mitchell, and Josh S andleback Members Excused: Stephanie Egner Members Absent: Ryan Ganshow Staff Present: Police Chief and Interim Administrator Ryan Vossekuil, Public Works Director Jack Straehler, and Clerk Jackie Schuh 2. Approval of Minutes for the Board of Public Works Meeting of September 30, 2025 The motion to approve Minutes for the Board of Public Works Meeting of September 30, 2025, w as made by J. Mitchell and seconded by Tr. Engelhardt. Vote: 5 ayes, 0 nays. Motion carried. 3. Change Order #2 - Final - 2024 Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project - J.H. Hassinger for a decrease in the amount of $8,470.66 The motion to recommend the Budget and Finance Committee and Village Board approve Final Change Order #2 for the 2024 Wastewater Treatment Plan Tertiary Filters and UV Disinfection Project to J.H. Hassinger for a decrease in the amount of $8,470.66 was made by Tr. Engelhardt and seconded by Tr. Kruepke. Vote: 5 ayes, 0 nays. Motion carried. 4. Pay Request #18 - 2024 Wastewater Treatment Plant Tertiary Filters and UV Disinfecti on P roject - J.H. Hassinger in the amount of $28,036.59 The motion to recommend the Budget and Finance Committee and Village Board approve Pay Request #18 for the Wastewater Treatment Plant Tertiary Filters and Disinfection P roject to J.H. Hassinger in the amount of $28,036.59 was made by Tr. Engelhardt and s econded by J. Mitchell. V ote: 5 ayes, 0 nays. Motion carried. 5. Pay Request #19 - Final - 2024 Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project - J.H. Hassinger in the amount of $230,930.58 The motion to recommend the Budget and Finance Committee and Village Board approve Final Pay Request #19 for the Wastewater Treatment Plant Tertiary Filters and Disinfection DRAFT Page 2 of 53 October 28, 2025 Village of Jackson - Board of Public Works Meeting Minutes Page 2 of 3 Project to J.H. Hassinger in the amount of $230,930.58 was made by Tr. Engelhardt and seconded by J. Sandleback. Director Straehler stated the preliminary numbers indicate the projected outcome of the project to be $150,000.00 to $200,000.00 under budget. Vote: 5 ayes, 0 nays. Motion carried. 6. Pay Request #4 - 2025 Hickory Lane Reconstruction Project - Vinton Construction in the amount of $618,120.14 The motion to recommend the Budget and Finance Committee and Village Board approve Pay Request #4 for the Hickory Lane Reconstruction Project to Vinton Construction in the amount of $618,120.14 was made by Tr. Engelhardt and seconded by Tr. Kruepke. Vote: 5 ayes, 0 nays. Motion carried. 7. Reimbursement Request #15 - 2024 Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project - Clean Water Fund Loan in the amount of $296,155.05 The motion to recommend the Budget and Finance Committee and Village Board approve Reimbursement Request #15 for the 2024 Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project from the Clean Water Fund Loan in the amount of $296,155.05 was made by Tr. Engelhardt and seconded by J. Mitchell. Vote: 5 ayes, 0 nays. Motion carried. 8. Authorization to Increase Sewer Utility Rates Effective January 1, 2026 The motion to recommend the Budget and Finance Committee and Village Board approve an 18% increase in Sewer Utility Rates effective January 1, 2026, was made by Pres. Heckendorf and seconded by Tr. Kruepke. Pres. Heckendorf stated the increase is to keep the utility solvent. Vote: 5 ayes, 0 nays. Motion carried. 9. Review 15-Year Capital Road Improvements (2026-2041) Pres. Heckendorf announced the postponement of this item to the next regular meeting. 10. Director of Public Works Report Director Straehler provided an overview of projects throughout the Village of Jackson. Discussion topics included various landscape restoration issues and the placement of wood and/or fiberglass utility poles. Tr. Engelhardt and Pres. Heckendorf complimented Director Straehler on the successful completion of the Ridgeway Drive and Chestnut Court project and his fiscal prudence. The motion to place the October 2025 Director's Report on file was made by Pres. Heckendorf and seconded by Tr. Kruepke. DRAFT Page 3 of 53 October 28, 2025 Village of Jackson - Board of Public Works Meeting Minutes Page 3 of 3 Vote: 5 ayes, 0 nays. Motion carried. 11. Citizens/Village Staff to address the Board of Public Works None. 12. Adjourn The motion to adjourn the meeting was made by J. Mitchell and seconded by Tr. Engelhardt. Vote: 5 ayes, 0 nays. Motion carried. The meeting adjourned at 6:24 PM. Respectfully Submitted, Jacqueline Schuh Village Clerk Village of Jackson DRAFT Page 4 of 53 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Change Order #3 – 2025 Hickory Lane Reconstruction Project – Vinton Construction for an increase in the amount of $1,046.51 Meeting Date: November 25, 2025 - Board of Public Works Background and Analysis: This memo is to inform the Board of Change Order #3 associated with the 2025 Hickory Lane Reconstruction Project. This change order reflects necessary field modifications and unforeseen conditions encountered during construction. A breakdown of the net cost adjustments is summarized below: • Additional $615.75 for additional stream substrate material required for the 60” culvert per DNR permit specifications. • Additional $2,649.50 for modifications to offset the 12” water main that was found to be in conflict during construction. • Additional $1,250.00 for installation of a turbidity barrier during construction. • Reduction of $3,468.74 resulting from Vinton Construction’s request to utilize Village of Jackson equipment and labor. Funding for this Change Order will come from Account Numbers: 600-00-56700-400-000 (Capital Projects Repairs/Construction) 300-00-17600-000-380 (Sewer Construction Work) 200-00-18600-395-000 (Water Construction Work) JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board approve Change Order #3 for an increase in the amount of $1,046.51 to Vinton Construction. Page 5 of 53 Page 6 of 53 Page 7 of 53 Page 8 of 53 Page 9 of 53 Page 10 of 53 Page 11 of 53 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Change Order #4 - Final - 2025 Ridgeway Drive and Chestnut Court Reconstruction Project – Advanced Construction for an increase in the amount of $19,142.61 Meeting Date: November 25, 2025 - Board of Public Works Background and Analysis: This memo is to inform the Board of Change Order #4 related to the Ridgeway Drive and Chestnut Court Reconstruction Project. This change order addresses necessary field modifications and revisions to material sizes and quantities encountered during construction. It provides the final reconciliation of all quantities associated with the project. Funding for this Change Order will come from Account Numbers: 600-00-56700-400-000 (Capital Projects Repairs/Construction) 300-00-17600-000-380 (Sewer Construction Work) 200-00-18600-395-000 (Water Construction Work) JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board approve Change Order #4 for an increase in the amount of $19,142.61 to Advanced Construction. Page 12 of 53 SECTION 00 63 63 CHANGE ORDER NO.: 4 Owner: Engineer: Engineer's Project No.: Contractor: Contractor's Project No.: Project: Contract Name: Date Issued: Description: 1 = TOTAL = Reason for Change Order: a) Attachments: a) Original Contract Price Original Contract Times: Substantial completion (date): $ Ready for Final Payment (date): [Increase] from previous approved [Increase] from previous approved Change Orders No. 1 to No. : Change Orders No. 1 to No. 3 Substantial Completion (days): $ Ready for Final Payment (days): Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial completion (date): $ Ready for Final Payment (date): [Increase] this Change Order: [Increase][Decrease] this Change Order: Substantial Completion (days): $ Ready for Final Payment (days): Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial completion (date): $ Ready for Final Payment (date): Recommended by Engineer (if required) Accepted by Contractor By: Title: Date: Authorized by Owner Approved by Funding Agency (if applicable) By: Title: Date: $19,142.61 Effective Date of Change Order: Advance Construction Cedar Corporation Ridgeway Dr and Chestnut Ct Reconstruction - REBID November 4, 2025 05789-0020 November 4, 2025 The Contract is modified as follows upon execution of this Change Order: FINAL Village of Jackson Ridgeway Dr and Chestnut Ct Reconstruction - REBID Owner's Project No. ADD Reconciliation of Installed Quantities $19,142.61 3 119,295.07 19,142.61 1,755,738.12 14 September 15, 2025 September 12, 2025 CHANGE IN CONTRACT TIMES:CHANGE IN CONTRACT PRICE: August 29, 2025 14 0 September 12, 2025 September 29, 2025 0 1,774,880.73 Senior Construction Manager Change Order Item No. 1: Final Reconciliation of Installed Quantities (Extimated (Bid) Vs Installed) 11/4/2025 September 29, 2025 1,636,443.05 1) Change Order Item No. 1: Engineer's Unit Price Quantity Summary dated 10/20/25. Project Manager 11/5/2025 Page 13 of 53 UNIT PRICE QUANTITY SUMMARY Village of Jackson Ridgeway Dr./Chestnut Ct. Reconst. REBID Advance Construction QUANTITIES VALUES Installed Estimated Installed Estimated VS Quantities VS Installed Values Installed 1 0 -1 -$ (2,000.00)$ 2 53.01 -2.99 29,155.50$ (1,644.50)$ 3 853.5 12.5 179,235.00$ 2,625.00$ 4 147.58 147.58 24,424.49$ 24,424.49$ 5 509.53 0.53 5,095.30$ 5.30$ 6 1 0 500.00$ -$ 7 341.5 -11.5 44,736.50$ (1,506.50)$ 8 493 -7 81,345.00$ (1,155.00)$ 9 1 0 2,562.00$ -$ 10 1 0 4,580.00$ -$ 11 264.66 235.66 52,932.00$ 47,132.00$ 12 218.99 -203.01 16,862.23$ (15,631.77)$ 13 3 0 25,560.00$ -$ 14 396 0 2,772.00$ -$ 15 490 0 6,370.00$ -$ 16 2 0 2,000.00$ -$ 17 1192.83 572.83 71,569.80$ 34,369.80$ 18 2400 0 52,800.00$ -$ 19 275.09 -50.91 962.82$ (178.19)$ 20 4003 0 2,401.80$ -$ 21 8656 1139 57,129.60$ 7,517.40$ 22 2 0 3,000.00$ -$ 23 1710 0 9,405.00$ -$ 24 1710 0 34,200.00$ -$ 25 704 0 422.40$ -$ 26 2790.25 -488.75 23,438.10$ (4,105.50)$ 27 567 0 2,835.00$ -$ 28 340 -3 2,856.00$ (25.20)$ 29 375.5 -21.5 1,858.73$ (106.43)$ 30 374 -23 12,342.00$ (759.00)$ 31 5 0 37.50$ -$ 32 151.6 -88.4 3,486.80$ (2,033.20)$ 33 266.95 -213.05 4,271.20$ (3,408.80)$ 34 1896.72 -59.28 30,347.52$ (948.48)$ 35 580.72 -52.28 52,409.98$ (4,718.27)$ 36 322.68 -18.32 30,977.28$ (1,758.72)$ 37 2 0 600.00$ -$ 38 1 0 80,000.00$ -$ 39 5 0 5,000.00$ -$ 40 1 0 13,000.00$ -$ 41 10 0 650.00$ -$ A1-1 71.83 -2.17 41,661.40$ (1,258.60)$ A1-2 465 -3 120,900.00$ (780.00)$ A1-3 0 0 -$ -$ A1-4 466 -20 76,890.00$ (3,300.00)$ A1-5 0 -1 -$ (7,035.00)$ A1-6 43.33 6.33 8,666.00$ 1,266.00$ A1-7 141.3 43.3 10,880.10$ 3,334.10$ A1-8 1 0 8,520.00$ -$ A1-9 1 0 1,000.00$ -$ A1-10 1 0 3,500.00$ -$ A1-11 16.75 -9.25 1,926.25$ (1,063.75)$ A1-12 361 -232 21,660.00$ (13,920.00)$ A1-13 3 1 1,500.00$ 500.00$ A1-14 960 10 21,120.00$ 220.00$ A1-15 223 12 825.10$ 44.40$ A1-16 2376 0 1,425.60$ -$ Storm Lateral Cleanout Common Excavation (Including Pavement Removal) Saw Cutting Roadway & Driveways Remove Concrete Sidewalk 1 1/4" Water Service & Curb Stop & Box (3 Units) Hydrant Assembly Salvage Hydrant and Valve Nyloplast Yard Inlet Manhole with Grate 12" Dia PVC Storm Sewer Pipe 4" Dia. Storm Lateral (5 Units) 48" Sanitary Manhole (4 Units) 8" PVC Sanitary Sewer Pipe 6" PVC Sanitary Sewer Lateral (7 Units) 12" PVC Water Main Pipe 8" Tapping Gate Valve 4" PVC Water Service & Valve & Box (2 Unit) 10/20/2025 7" Concrete Driveway Remove Asphalt Driveway Asphalt Driveway Gravel Driveway Excavation Below Subgrade (EBS) 4" Concrete Sidewalk Curb Ramp Type 1 Remove Curb & Gutter 30" Curb & Gutter Type "D" Remove Concrete Driveway Apron 7" Concrete Driveway Apron & Sidewalk Abandon 12" Water Main Salvage Hydrant and Valve 4" Dia. Storm Lateral (10 Units) Common Excavation (Including Pavement Removal) Client Project Contractor EBS Backfill 1 1/4" Dense 1 1/4" Dense Crushed Aggregate Base Course Lower Layer HMA Pavement 3-1/4" Upper Layer HMA Pavement 1-3/4" Relocate Sign Traffic Control Remove Trees Lawn Restoration Inlet Protection Remove Concrete Driveway ESTIMATED VS INSTALLED Bid Items Sanitary Manhole Chimney & Casting Replacement 48" Sanitary Manhole (4 Units) Project No. Date 05789-0020 Saw Cutting Roadway & Driveways Remove Concrete Sidewalk 8" Gate Valve 12" Gate Valve 4" PVC Water Service & Valve & Box (1 Unit) 1 1/4" Water Service & Curb Stop & Box (13 Units) Hydrant Assembly Abandon 6" Water Main 8" PVC Sanitary Sewer Pipe 6" PVC Sanitary Sewer Lateral (14 Units) Abandon 8" Sanitary Sewer Sanitary Lateral Cleanout 8" PVC Water Main Pipe 12" PVC Water Main Pipe Community Infrastructure • Architecture • Environmental Services Cedarburg • Green Bay • Madison • Menomonie 1 of 3 Page 14 of 53 UNIT PRICE QUANTITY SUMMARY Village of Jackson Ridgeway Dr./Chestnut Ct. Reconst. REBID Advance Construction QUANTITIES VALUES Installed Estimated Installed Estimated VS Quantities VS Installed Values Installed 10/20/2025 Client Project Contractor ESTIMATED VS INSTALLED Bid Items Sanitary Manhole Chimney & Casting Replacement Project No. Date 05789-0020 Community Infrastructure • Architecture • Environmental Services A1-17 2422 -1656 15,985.20$ (10,929.60)$ A1-18 1 0 1,500.00$ -$ A1-19 905 0 4,977.50$ -$ A1-20 924 19 18,480.00$ 380.00$ A1-21 348 0 208.80$ -$ A1-22 2547.97 1473.97 21,402.95$ 12,381.35$ A1-23 33 0 165.00$ -$ A1-24 12 0 100.80$ -$ A1-25 99 -3 490.05$ (14.85)$ A1-26 56 -130 1,848.00$ (4,290.00)$ A1-27 16 0 120.00$ -$ A1-28 23.42 -76.58 538.66$ (1,761.34)$ A1-29 46.84 -153.16 749.44$ (2,450.56)$ A1-30 1267.99 227.99 20,287.84$ 3,647.84$ A1-31 312.7 -24.3 28,221.18$ (2,193.08)$ A1-32 173.75 -7.25 16,680.00$ (696.00)$ A1-33 1 0 16,000.00$ -$ A1-34 1 -2 1,000.00$ (2,000.00)$ A1-35 1 0 5,500.00$ -$ A1-36 4 0 260.00$ -$ A2-1 1 0 3,500.00$ -$ A2-2 0 0 -$ -$ A2-3 1 0 500.00$ -$ A2-4 1 0 500.00$ -$ A2-5 50 0 1,300.00$ -$ A2-6 0 0 -$ -$ A2-7 0 -20 -$ (150.00)$ A2-8 1 0 200.00$ -$ A2-9 0 0 -$ -$ A2-10 2 0 130.00$ -$ Bid Item Totals = 1,455,251.40$ 46,025.35$ CO1 23 8 11,500.00$ 4,000.00$ CO1 14 -2 (1,022.00)$ 146.00$ CO1 1 0 450.00$ -$ CO1 202.17 -17.83 13,141.05$ (1,158.95)$ CO1 2 1 1,000.00$ 500.00$ CO1 2 0 1,676.00$ -$ CO1 4 -3 3,600.00$ (2,700.00)$ CO1 7 0 14,000.00$ -$ CO1 2 0 4,000.00$ -$ CO1 1 0 3,000.00$ -$ CO1 81 -7 5,265.00$ (455.00)$ CO1 1 0 275.00$ -$ CO1 1 0 2,000.00$ -$ CO1 1366 -194 191,240.00$ (27,160.00)$ CO1 2 0 7,600.00$ -$ CO1 1 0 3,292.32$ -$ CO1 1 0 8,000.00$ -$ CO2 1087 37 (2,174.00)$ (74.00)$ CO2 34 0 3,230.00$ -$ CO2 1 0 7,040.00$ -$ CO2 1 0 5,280.00$ -$ CO3 78 0 16,380.00$ -$ Temporary Water Service Connections - Ridgeway Dr. CREDIT Sanitary Lateral Pipe Bursting (6" Vs 4" Material Credit) ADD 34 Lineal Feet of 12” Dia RCP Storm Sewer Pipe ADD Lump Sum Investingation of Existing Water Main Location 6/11/25 ADD Lump Sum Cutting & Capping Existing 12" Water Main 6/12/25 6" PVC Water Service & Valve & Box (1 Unit) ADD 88 LF 6" Dia PVC Storm Sewer Pipe @ 65.00/LF ADD 1 EA 12"x 6" Reducer Fitting @ $275.00 EA ADD Lump Sum Lawn Restoration @ $2,000.00 ADD 1560 Lineal Feet 6" HDPE Pipe Bursted Sanitary Sewer Lateral @ ADD 2 EA 2'x 3' Catch Basins w/ 3067 Castings @ $3,800.00 EA Site Investigation - Existing WTM Location - Ridgeway Dr #REF! Gravel Driveway Restoration Traffic Control Lawn Restoration Inlet Protection Nyloplast Yard Inlet Manhole with Grate 12" Dia PVC Storm Sewer Pipe Storm Cleanout Connection to Existing Catch Basin Remove & Replace Concrete Sidewalk Remove & Replace Curb & Gutter Lower Layer HMA Pavement 3-1/4" Upper Layer HMA Pavement 1-3/4" Traffic Control Remove Trees Lawn Restoration Inlet Protection Remove Asphalt Driveway Asphalt Driveway Gravel Driveway Excavation Below Subgrade (EBS) EBS Backfill 1 1/4" Dense 1 1/4" Dense Crushed Aggregate Base Course Remove Curb & Gutter 30" Curb & Gutter Type "D" Remove Concrete Driveway Apron 7" Concrete Driveway Apron & Sidewalk Remove Concrete Driveway 7" Concrete Driveway 4" Concrete Sidewalk Curb Ramp Type 1 Storm Lateral/Sump Discharge Connections Delete Water Service Curb Box ADD 1 EACH 4” Dia Storm Lateral Cleanout ADD 220 Lineal Feet of 6” Dia Storm Lateral ADD 1 EACH 6” Dia Storm Lateral Cleanout Replace Storm Catch Basin 2’x3’ w/ Casting & Chimney (Salvage Casting Replace Catch Basin Castings 3070 (Salvage Casting for Owner) Catch Basin Chimney Reconstruction 2' Round Catch Basin Chimney Reconstruction 2'x3' CHANGE ORDER ITEMS: NEW ITEMS Cedarburg • Green Bay • Madison • Menomonie 2 of 3 Page 15 of 53 UNIT PRICE QUANTITY SUMMARY Village of Jackson Ridgeway Dr./Chestnut Ct. Reconst. REBID Advance Construction QUANTITIES VALUES Installed Estimated Installed Estimated VS Quantities VS Installed Values Installed 10/20/2025 Client Project Contractor ESTIMATED VS INSTALLED Bid Items Sanitary Manhole Chimney & Casting Replacement Project No. Date 05789-0020 Community Infrastructure • Architecture • Environmental Services CO3 119.17 0.17 13,466.21$ 19.21$ CO3 143 0 6,327.75$ -$ CO3 24 0 1,062.00$ -$ 0 0 0 -$ -$ 0 0 0 -$ -$ 0 0 0 -$ -$ 1,774,880.73$ 19,142.61$ 0 2" Water Service & Curb Stop & Box (3 Units) Remove/Replace Concrete Curb & Gutter (Driveway Corrections) Remove/Replace Concrete Curb & Gutter (Owner Changes) 0 0 0 FINAL PROJECT TOTALS = Cedarburg • Green Bay • Madison • Menomonie 3 of 3 Page 16 of 53 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Pay Request #5 – 2025 Hickory Lane Reconstruction Project - Vinton Construction in the amount of $293,286.04 Meeting Date: November 25, 2025 – Board of Public Works Background and Analysis: This memo is to inform the Board of Pay Request #5 from Vinton Construction in the amount of $293,286.04 for work completed on the Hickory Lane Reconstruction Project. The work has been reviewed and verified for accuracy and completion in accordance with the project contract documents and schedule. Funding for this payment will come from Account Numbers: 600-00-56700-400-000 (Capital Projects Repairs/Construction) $97,762.01 300-00-17600-000-380 (Sewer Construction Work) $97,762.01 200-00-18600-395-000 (Water Construction Work) $97,762.02 If you have any questions, please let me know. JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board approve Pay Request #5 for Vinton Construction in the amount of $293,286.04. Page 17 of 53 November 18, 2025 Village of Jackson W194 N16660 Eagle Drive Jackson, WI 53037 Atte ntion: Jack Straehler Director of Public Works Subj ect: Project: VOJ 25-01 Hickory Lane Reconstruction Pay Request #5 Dear Mr. Straehler: Enc losed you will find Pay Request #5 for the Hickory Lane Reconstruction project in the Village of Jackson. The total amount, due to the contractor, included a retainage reduction to equal 2% of the total Work completed upon Substantial Completion. This is per Article 6.02.A.2 Progress Payments; Retainage, of Contract Document 00500, Agreement: Wor k completed, Pay Request #5 = $281,088.36 Retainage Reduction, Pay Request #5 = $12,197.68 Amount due to Contractor, Pay Request #5 = $293,286.04 If you have any questions or comments, please contact me at (262) 343-0351. Si ncerely, Et han Wedemayer Project Inspector Gremmer & Associates, Inc. Page 18 of 53 11/18/2025 $293,286.04 Page 19 of 53 Page 1 of 4Unit Cost Breakdown Project: Jackson Hickory Lane VOJ-25-01 Contractor: Vinton Construction Company Application Date: 11/13/25 VCC Job# 25057 Payment Application #: 5 REVISED ITEM DESCRIPTION OF WORK Scheduled Vs. Percent NO. Actual Complete Quantity UOM Unit Price Amount Quantity Amount Quantity Amount Quantity Amount Add(Deduct) Section 100 Roadway Items 1 100-01 Clearing & Grubbing 1 LS $ 10,000.00 $ 10,000.00 1.00 10,000.00$ - -$ 1.00 10,000.00$ -$ 100.0% 2 100-02 Removing Curb & Gutter 665 LF $ 5.00 $ 3,325.00 665.00 3,325.00$ - -$ 665.00 3,325.00$ -$ 100.0% 3 100-03 Removing Concrete Driveways and Sidewalk 740 SY $ 6.30 $ 4,662.00 603.00 3,798.90$ - -$ 603.00 3,798.90$ 863.10$ 81.5% 4 100-04 Removing Guardrail 311 LF $ 2.00 $ 622.00 311.00 622.00$ - -$ 311.00 622.00$ -$ 100.0% 5 100-05 Excavation Common 7,315 CY $ 24.09 $ 176,218.35 7,315.00 176,218.35$ - -$ 7,315.00 176,218.35$ -$ 100.0% 6 100-06 Excavation Below Subgrade 1,508 CY $ 18.25 $ 27,521.00 - -$ - -$ - -$ 27,521.00$ 0.0% 7 100-07 Base Aggregate Dense 3/4-Inch 470 TON $ 34.20 $ 16,074.00 384.00 13,132.80$ 228.00 7,797.60$ 612.00 20,930.40$ (4,856.40)$ 130.2% 8 100-08 Base Aggregate Dense 1 1/4-Inch 8,475 TON $ 16.55 $ 140,261.25 7,498.00 124,091.90$ 128.00 2,118.40$ 7,626.00 126,210.30$ 14,050.95$ 90.0% 9 100-09 Base Aggregate Dense 3-Inch 3,320 TON $ 19.47 $ 64,640.40 - -$ - -$ - -$ 64,640.40$ 0.0% 10 100-10 Concrete Driveway 7-Inch 115 SY $ 72.00 $ 8,280.00 125.00 9,000.00$ - -$ 125.00 9,000.00$ (720.00)$ 108.7% 11 100-11 Drilled Tie Bars 52 EA $ 10.00 $ 520.00 39.00 390.00$ 14.00 140.00$ 53.00 530.00$ (10.00)$ 101.9% 12 100-12 HMA Pavement 3 LT 58-28 S 2,615 TON $ 65.80 $ 172,067.00 1,835.00 120,743.00$ 903.00 59,417.40$ 2,738.00 180,160.40$ (8,093.40)$ 104.7% 13 100-13 HMA Pavement 4 LT 58-28 S 1,745 TON $ 71.80 $ 125,291.00 1,405.00 100,879.00$ 607.00 43,582.60$ 2,012.00 144,461.60$ (19,170.60)$ 115.3% 14 100-14 Asphaltic Surface Driveways 9 TON $ 120.00 $ 1,080.00 11.00 1,320.00$ - -$ 11.00 1,320.00$ (240.00)$ 122.2% 15 100-15 Concrete Curb & Gutter 24-Inch 335 LF $ 33.75 $ 11,306.25 157.00 5,298.75$ 100.00 3,375.00$ 257.00 8,673.75$ 2,632.50$ 76.7% 16 100-16 Concrete Curb & Gutter 30-Inch Type D 835 LF $ 33.75 $ 28,181.25 498.00 16,807.50$ 438.00 14,782.50$ 936.00 31,590.00$ (3,408.75)$ 112.1% 17 100-17 Concrete Sidewalk 4-Inch 9,580 SF $ 6.50 $ 62,270.00 7,544.00 49,036.00$ 258.00 1,677.00$ 7,802.00 50,713.00$ 11,557.00$ 81.4% 18 100-18 Concrete Sidewalk 6-Inch 965 SF $ 7.50 $ 7,237.50 1,048.00 7,860.00$ 236.00 1,770.00$ 1,284.00 9,630.00$ (2,392.50)$ 133.1% 19 100-19 Curb Ramp Detectable Warning Field Natural Patina 190 SF $ 28.00 $ 5,320.00 150.00 4,200.00$ 40.00 1,120.00$ 190.00 5,320.00$ -$ 100.0% 20 100-20 Mobilization 1 EA $ 95,500.00 $ 95,500.00 0.85 81,175.00$ 0.15 14,325.00$ 1.00 95,500.00$ -$ 100.0% 21 100-21 Silt Fence 3,515 LF $ 2.05 $ 7,205.75 3,435.00 7,041.75$ - -$ 3,435.00 7,041.75$ 164.00$ 97.7% 22 100-22 Temporary Ditch Checks 72 LF $ 8.00 $ 576.00 72.00 576.00$ - -$ 72.00 576.00$ -$ 100.0% 23 100-23 Culvert Pipe Checks 42 EA $ 25.00 $ 1,050.00 4.00 100.00$ 38.00 950.00$ 42.00 1,050.00$ -$ 100.0% 24 100-24 Inlet Protection Type B 20 EA $ 70.00 $ 1,400.00 20.00 1,400.00$ - -$ 20.00 1,400.00$ -$ 100.0% 25 100-25 Inlet Protection Type C 25 EA $ 73.00 $ 1,825.00 25.00 1,825.00$ - -$ 25.00 1,825.00$ -$ 100.0% 26 100-26 Topsoil, Seed, Fertilizer, and Mulch 10,000 SY $ 6.59 $ 65,900.00 - -$ 7,840.00 51,665.60$ 7,840.00 51,665.60$ 14,234.40$ 78.4% 27 100-27 Topsoil, Seed, Fertilizer, and Erosion Mat 1,100 SY $ 9.99 $ 10,989.00 - -$ 3,160.00 31,568.40$ 3,160.00 31,568.40$ (20,579.40)$ 287.3% 28 100-28 Riprap Medium w/ Geotextile Fabric Type HR 30 CY $ 120.00 $ 3,600.00 45.00 5,400.00$ 4.00 480.00$ 49.00 5,880.00$ (2,280.00)$ 163.3% Previous Request This Request To Date Scheduled- Work Completed Total Completed/Stored Page 20 of 53 Page 2 of 4Unit Cost Breakdown Project: Jackson Hickory Lane VOJ-25-01 Contractor: Vinton Construction Company Application Date: 11/13/25 VCC Job# 25057 Payment Application #: 5 REVISED ITEM DESCRIPTION OF WORK Scheduled Vs. Percent NO. Actual Complete Quantity UOM Unit Price Amount Quantity Amount Quantity Amount Quantity Amount Add(Deduct) Previous Request This Request To Date Scheduled- Work Completed Total Completed/Stored 29 100-29 Geotextile Fabric Type SAS 4,524 SY $ 1.75 $ 7,917.00 - -$ - -$ - -$ 7,917.00$ 0.0% 30 100-30 Traffic Control 1 LS $ 6,000.00 $ 6,000.00 0.85 5,100.00$ 0.15 900.00$ 1.00 6,000.00$ -$ 100.0% 31 100-31 Permanent Signing 1 LS $ 2,300.00 $ 2,300.00 - -$ 1.00 2,300.00$ 1.00 2,300.00$ -$ 100.0% 32 100-32 Marking Line Epoxy 4-Inch 13,795 LF $ 0.63 $ 8,690.85 - -$ 13,795.00 8,690.85$ 13,795.00 8,690.85$ -$ 100.0% 33 100-33 Marking Stop Line Epoxy 18-Inch 150 LF $ 13.50 $ 2,025.00 - -$ 150.00 2,025.00$ 150.00 2,025.00$ -$ 100.0% 34 100-34 Marking Crosswalk Epoxy Transverse Line 6-Inch 725 LF $ 10.50 $ 7,612.50 - -$ 725.00 7,612.50$ 725.00 7,612.50$ -$ 100.0% 35 100-35 Sawing Asphalt 468 LF $ 4.00 $ 1,872.00 483.00 1,932.00$ - -$ 483.00 1,932.00$ (60.00)$ 103.2% 36 100-36 Sawing Concrete 124 LF $ 5.00 $ 620.00 74.00 370.00$ - -$ 74.00 370.00$ 250.00$ 59.7% 37 100-37 Remove Fallen Trees from Cedar Creek 1 LS $ 5,000.00 $ 5,000.00 1.00 5,000.00$ - -$ 1.00 5,000.00$ -$ 100.0% Section 200 Storm Sewer Items 38 200-01 Removing Manholes 20 EA $ 515.00 $ 10,300.00 6.00 3,090.00$ - -$ 6.00 3,090.00$ 7,210.00$ 30.0% 39 200-02 Removing Inlets 13 EA $ 305.00 $ 3,965.00 26.00 7,930.00$ - -$ 26.00 7,930.00$ (3,965.00)$ 200.0% 40 200-03 Removing Storm Sewer 3,207 LF $ 29.00 $ 93,003.00 2,848.00 82,592.00$ 63.00 1,827.00$ 2,911.00 84,419.00$ 8,584.00$ 90.8% 41 200-04 Abandoning Storm Sewer 40 CY $ 255.00 $ 10,200.00 40.00 10,200.00$ 27.00 6,885.00$ 67.00 17,085.00$ (6,885.00)$ 167.5% 42 200-05 Apron Endwalls for Culvert Pipe Reinforced Concrete 15-Inch 2 EA $ 1,225.00 $ 2,450.00 2.00 2,450.00$ - -$ 2.00 2,450.00$ -$ 100.0% 43 200-06 Apron Endwalls for Culvert Pipe Reinforced Concrete 18-Inch 1 EA $ 1,515.00 $ 1,515.00 1.00 1,515.00$ - -$ 1.00 1,515.00$ -$ 100.0% 44 200-07 Apron Endwalls for Culvert Pipe Reinforced Concrete 24-Inch W/ Pipe Grate 1 EA $ 3,565.00 $ 3,565.00 1.00 3,565.00$ - 1.00 3,565.00$ -$ 100.0% 45 200-08 Apron Endwalls for Culvert Pipe Reinforced Concrete 60-Inch 1 EA $ 4,060.00 $ 4,060.00 1.00 4,060.00$ - -$ 1.00 4,060.00$ -$ 100.0% 46 200-09 Apron Endwalls for Culvert Pipe Reinforced Concrete Horizontal Elliptical 38x60-Inch W/ Pipe Grate 1 EA $ 6,545.00 $ 6,545.00 1.00 6,545.00$ - -$ 1.00 6,545.00$ -$ 100.0% 47 200-10 Concrete Masonry Endwall 1 EA $ 17,678.00 $ 17,678.00 1.00 17,678.00$ - -$ 1.00 17,678.00$ -$ 100.0% 48 200-11 Storm Sewer Pipe Reinforced Concrete Class III 42- Inch 310 LF $ 194.50 $ 60,295.00 310.00 60,295.00$ - -$ 310.00 60,295.00$ -$ 100.0% 49 200-12 Storm Sewer Pipe Reinforced Concrete Class III 48- Inch 325 LF $ 240.00 $ 78,000.00 295.00 70,800.00$ 34.00 8,160.00$ 329.00 78,960.00$ (960.00)$ 101.2% 50 200-13 Storm Sewer Pipe Reinforced Concrete Class III 60- Inch 60 LF $ 356.95 $ 21,417.00 60.00 21,417.00$ - -$ 60.00 21,417.00$ -$ 100.0% 51 200-14 Storm Sewer Pipe Reinforced Concrete Class IV 12- Inch 34 LF $ 84.00 $ 2,856.00 33.00 2,772.00$ - -$ 33.00 2,772.00$ 84.00$ 97.1% 52 200-15 Storm Sewer Pipe Reinforced Concrete Class IV 15- Inch 61 LF $ 84.50 $ 5,154.50 55.00 4,647.50$ - -$ 55.00 4,647.50$ 507.00$ 90.2% 53 200-16 Storm Sewer Pipe Reinforced Concrete Class IV 18- Inch 207 LF $ 89.60 $ 18,547.20 202.00 18,099.20$ - -$ 202.00 18,099.20$ 448.00$ 97.6% 54 200-17 Storm Sewer Pipe Reinforced Concrete Class IV 24- Inch 43 LF $ 135.00 $ 5,805.00 44.00 5,940.00$ - -$ 44.00 5,940.00$ (135.00)$ 102.3% 55 200-18 Storm Sewer Pipe Reinforced Concrete Class IV 48- Inch 242 LF $ 278.00 $ 67,276.00 228.00 63,384.00$ - -$ 228.00 63,384.00$ 3,892.00$ 94.2% Page 21 of 53 Page 3 of 4Unit Cost Breakdown Project: Jackson Hickory Lane VOJ-25-01 Contractor: Vinton Construction Company Application Date: 11/13/25 VCC Job# 25057 Payment Application #: 5 REVISED ITEM DESCRIPTION OF WORK Scheduled Vs. Percent NO. Actual Complete Quantity UOM Unit Price Amount Quantity Amount Quantity Amount Quantity Amount Add(Deduct) Previous Request This Request To Date Scheduled- Work Completed Total Completed/Stored 56 200-19 Storm Sewer Pipe Reinforced Concrete Horizontal Elliptical Class HE-IV 38x60-Inch 426 LF $ 357.00 $ 152,082.00 420.00 149,940.00$ - -$ 420.00 149,940.00$ 2,142.00$ 98.6% 57 200-20 Storm Sewer Pipe Class III-A 12-Inch 186 LF $ 87.35 $ 16,247.10 190.00 16,596.50$ - -$ 190.00 16,596.50$ (349.40)$ 102.2% 58 200-21 Storm Sewer Pipe Class III-A 15-Inch 188 LF $ 76.30 $ 14,344.40 198.00 15,107.40$ - -$ 198.00 15,107.40$ (763.00)$ 105.3% 59 200-22 Storm Sewer Pipe Class III-A 18-Inch 152 LF $ 90.85 $ 13,809.20 137.00 12,446.45$ - -$ 137.00 12,446.45$ 1,362.75$ 90.1% 60 200-23 Storm Sewer Pipe Class III-A 24-Inch 506 LF $ 113.00 $ 57,178.00 506.00 57,178.00$ - -$ 506.00 57,178.00$ -$ 100.0% 61 200-24 Storm Sewer Pipe Class III-A 30-Inch 25 LF $ 109.20 $ 2,730.00 24.00 2,620.80$ - -$ 24.00 2,620.80$ 109.20$ 96.0% 62 200-25 Storm Sewer Pipe Class III-A 36-Inch 576 LF $ 130.00 $ 74,880.00 582.00 75,660.00$ - -$ 582.00 75,660.00$ (780.00)$ 101.0% 63 200-26 Storm Sewer Pipe PVC 4-Inch 49 LF $ 35.00 $ 1,715.00 691.00 24,185.00$ - -$ 691.00 24,185.00$ (22,470.00)$ 1410.2% 64 200-27 Storm Sewer Pipe PVC 6-Inch 12 LF $ 35.00 $ 420.00 15.00 525.00$ - -$ 15.00 525.00$ (105.00)$ 125.0% 65 200-28 Storm Sewer Pipe PVC 15-Inch 7 LF $ 127.00 $ 889.00 - -$ - -$ - -$ 889.00$ 0.0% 66 200-29 Storm Sewer Pipe PVC 18-Inch 5 LF $ 155.00 $ 775.00 6.00 930.00$ - -$ 6.00 930.00$ (155.00)$ 120.0% 67 200-30 Catch Basins 4-FT Diameter w/ Casting 6 EA $ 3,820.00 $ 22,920.00 7.00 26,740.00$ - -$ 7.00 26,740.00$ (3,820.00)$ 116.7% 68 200-31 Catch Basins 5-FT Diameter w/ Casting 1 EA $ 5,870.00 $ 5,870.00 1.00 5,870.00$ - -$ 1.00 5,870.00$ -$ 100.0% 69 200-32 Catch Basins 2.5x3-FT w/ Casting 13 EA $ 3,670.00 $ 47,710.00 12.00 44,040.00$ - -$ 12.00 44,040.00$ 3,670.00$ 92.3% 70 200-33 Manholes 4-FT Diameter w/ Casting 6 EA $ 3,995.00 $ 23,970.00 6.00 23,970.00$ - -$ 6.00 23,970.00$ -$ 100.0% 71 200-34 Manholes 5-FT Diameter w/ Casting 1 EA $ 5,961.00 $ 5,961.00 1.00 5,961.00$ - -$ 1.00 5,961.00$ -$ 100.0% 72 200-35 Manholes 6-FT Diameter w/ Casting 3 EA $ 7,414.00 $ 22,242.00 3.00 22,242.00$ - -$ 3.00 22,242.00$ -$ 100.0% 73 200-36 Manholes 7-FT Diameter w/ Casting 3 EA $ 9,734.00 $ 29,202.00 3.00 29,202.00$ - -$ 3.00 29,202.00$ -$ 100.0% 74 200-37 Manholes 8-FT Diameter w/ Casting 3 EA $ 12,662.00 $ 37,986.00 3.00 37,986.00$ - -$ 3.00 37,986.00$ -$ 100.0% 75 200-38 Inlets Median 2 Grate w/ Casting 2 EA $ 4,172.00 $ 8,344.00 1.00 4,172.00$ 1.00 4,172.00$ 2.00 8,344.00$ -$ 100.0% 76 200-39 Bulkhead Storm Sewer 15-Inch 4 EA $ 175.00 $ 700.00 2.00 350.00$ - -$ 2.00 350.00$ 350.00$ 50.0% 77 200-40 Connect to Existing Storm Sewer Lateral 3 EA $ 195.00 $ 585.00 23.00 4,485.00$ - -$ 23.00 4,485.00$ (3,900.00)$ 766.7% 78 200-41 Connect to Existing Storm Sewer Structure 1 EA $ 325.00 $ 325.00 1.00 325.00$ - -$ 1.00 325.00$ -$ 100.0% 79 200-42 Connect to Existing Storm Sewer Pipe 2 EA $ 850.00 $ 1,700.00 2.00 1,700.00$ - -$ 2.00 1,700.00$ -$ 100.0% Section 300 Water Main Items 80 300-01 Connect to Existing Water Main Pipe 2 EA $ 2,635.00 $ 5,270.00 7.00 18,445.00$ - -$ 7.00 18,445.00$ (13,175.00)$ 350.0% 81 300-02 Remove and Replace Water Service Curb Box 2 EA $ 1,170.00 $ 2,340.00 2.00 2,340.00$ - -$ 2.00 2,340.00$ -$ 100.0% 82 300-03 Water Main PVC 8-Inch 16 LF $ 72.00 $ 1,152.00 66.50 4,788.00$ - -$ 66.50 4,788.00$ (3,636.00)$ 415.6% Page 22 of 53 Page 4 of 4Unit Cost Breakdown Project: Jackson Hickory Lane VOJ-25-01 Contractor: Vinton Construction Company Application Date: 11/13/25 VCC Job# 25057 Payment Application #: 5 REVISED ITEM DESCRIPTION OF WORK Scheduled Vs. Percent NO. Actual Complete Quantity UOM Unit Price Amount Quantity Amount Quantity Amount Quantity Amount Add(Deduct) Previous Request This Request To Date Scheduled- Work Completed Total Completed/Stored 83 300-04 Water Service Pipe 1-Inch 42 LF $ 95.00 $ 3,990.00 - -$ - -$ - -$ 3,990.00$ 0.0% 84 300-05 Water Gate Valve 8-Inch 2 EA $ 3,080.00 $ 6,160.00 2.00 6,160.00$ - -$ 2.00 6,160.00$ -$ 100.0% 85 300-06 Adjusting Water Valve 17 EA $ 300.00 $ 5,100.00 9.00 2,700.00$ 9.00 2,700.00$ 18.00 5,400.00$ (300.00)$ 105.9% 86 300-07 Offset Water Main 4 EA $ 7,950.00 $ 31,800.00 5.00 39,750.00$ - -$ 5.00 39,750.00$ (7,950.00)$ 125.0% Section 400 Sanitary Sewer Items 87 400-01 Sanitary Sewer Manhole Covers Type J-Special 13 EA $ 1,440.00 $ 18,720.00 13.00 18,720.00$ - -$ 13.00 18,720.00$ -$ 100.0% 88 400-02 Sanitary Sewer Manhole Covers Type J-Special - Anchored 1 EA $ 1,540.00 $ 1,540.00 1.00 1,540.00$ - -$ 1.00 1,540.00$ -$ 100.0% 89 400-03 Reconstructing Sanitary Sewer Manhole 63 VF $ 450.00 $ 28,350.00 34.80 15,660.00$ - -$ 34.80 15,660.00$ 12,690.00$ 55.2% 90 400-04 Connect to Existing Sanitary Sewer Pipe 1 EA $ 1,325.00 $ 1,325.00 - -$ - -$ - -$ 1,325.00$ 0.0% 91 400-05 Sanitary Sewer PVC 12-Inch 5 LF $ 88.00 $ 440.00 - -$ - -$ - -$ 440.00$ 0.0% Change Orders CO1 Added Watermain Work @ Hickory Land & Eagle Drive 1 LS $ 39,952.00 $ 39,952.00 1.00 39,952.00$ - -$ 1.00 39,952.00$ -$ 100.0% CO2 6" Natural Habitat Stream for 60" Cross Pipe 1 LS $ 5,950.00 $ 5,950.00 1.00 5,950.00$ - -$ 1.00 5,950.00$ -$ 100.0% CO3.1 Non-Native Materal for Strem Substrate in 60" Culvert 1 LS $ 615.75 $ 615.75 - -$ 1.00 615.75$ 1.00 615.75$ -$ 100.0% CO3.2 12" WM Offiset - Material Cost & 1 Hr Labor 1 LS $ 2,649.50 $ 2,649.50 - -$ 1.00 2,649.50$ 1.00 2,649.50$ -$ 100.0% CO3.3 Turbidity Barrier installed 1 LS $ 1,250.00 $ 1,250.00 - -$ 1.00 1,250.00$ 1.00 1,250.00$ -$ 100.0% CO3.4 Credit VOJ Hyrdro Vac Truck & Operator 1 LS $ (3,468.74) $ (3,468.74) - -$ 1.00 (3,468.74)$ 1.00 (3,468.74)$ -$ 100.0% Total: 2,203,312.01$ 1,861,859.80$ 281,088.36$ 2,142,948.16$ 60,363.85$ Less: 5% Retainage up to first 50% of contract 55,056.64$ (12,197.68)$ 42,858.96$ Total: 1,806,803.16$ 293,286.04$ 2,100,089.20$ Amount Previously Requested 1,806,803.16$ -$ 1,806,803.16$ Amount DueThis Request -$ 293,286.04$ 293,286.04$ Page 23 of 53 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: Pay Request #6 - Final - 2025 Ridgeway Drive and Chestnut Court Reconstruction Project – Advanced Construction in the amount of $ 44,697.88 Meeting Date: November 25, 2025 – Board of Public Works Background and Analysis: This memo is to inform the Board of Pay Request #6 for Advanced Construction in the amount of $44,697.88 for work completed on the Ridgeway Drive and Chestnut Court Reconstruction Project. The work has been reviewed and verified for accuracy and completion in accordance with the project contract documents and schedule. Funding for this payment will come from Account Numbers: 600-00-56700-400-000 (Capital Projects Repairs/Construction) $14,899.29 300-00-17600-000-380 (Sewer Construction Work) $14,899.29 200-00-18600-395-000 (Water Construction Work) $14,899.30 If you have any questions, please let me know. JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board approve Pay Request #6 for Advanced Construction in the amount of $ 44,697.88. Page 24 of 53 Cedarburg • Green Bay • Madison • Menomonie Community Infrastructure • Architecture • Environmental Services W61N497 Washington Avenue Cedarburg, WI 53012 262-204-2360 www.cedarcorp.com November 7, 2025 Village of Jackson N168 W20733 Main Street PO Box 637 Jackson, WI 53037 Attn: Mr. Jack Straehler II, Director of Public Works Subject: Contractor’s Application for Payment No. 6 FINAL Ridgeway Drive & Chestnut Court Reconstruction - REBID Cedar Project No. 05789-0020 Dear Mr. Straehler: We have reviewed the above referenced project and find it in order. Therefore, it is our recommendation that the Village of Jackson issue final payment associated with the Ridgeway Drive & Chestnut Court Reconstruction - REBID project. Enclosed for your use in payment to Advance Construction in the amount of $44,697.88 is Contractor’s Application for Payment No. 6 (Final). Also enclosed are the following documents: • Final Lien Waivers • Consent of Surety to Final Payment • Contractor Certificate of Completed Operations Insurance Following your review and approval, please complete the application for payment form within the areas reserved for the Owner. Thereafter, retain one copy for your records, provide the second copy to the Contractor with payment, and provide the third copy to our office. Should you have any questions, please feel free to contact me at our Cedarburg office. Sincerely, CEDAR CORPORATION Douglas T. Kroes Senior Construction Manager Encl: As Noted Cc: Shane Kofler, Advance Construction Page 25 of 53 11/7/25 Page 26 of 53 Page 27 of 53 Page 28 of 53 Page 29 of 53 Page 30 of 53 Page 31 of 53 Page 32 of 53 Page 33 of 53 Page 34 of 53 Page 35 of 53 Page 36 of 53 Page 37 of 53 Page 38 of 53 Page 39 of 53 Page 40 of 53 Page 41 of 53 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC : Board of Public Works; Budget and Finance; Village Board F rom: Jack Straehler, Director of Public Works S ubject: Approving Completion of 2024 Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project and Authorizing Closure of the Clean Water Fund Loan M eeting Date: November 25, 2025 – Board of Public Works Background and Analysis: This memo is to inform the Board of the requirements issued by the Wisconsin Department of Natural Resources (WDNR) related to the 2024 Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project. As part of the project’s final closeout process, the WDNR requires formal acknowledgment from the Village Board confirming the project and its completion. In addition, the final closeout documents for the Clean Water Fund loan must be signed by the Village Administrator. If you have any questions, please let me know. JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board accept the completed 2024 Wastewater Treatment Plant Tertiary Filters and UV Disinfection Project and authorize the Village Administrator to sign the documents for closure of the clean water fund loan. . Page 42 of 53 Taking the lead in Washington County. www.villageofjacksonwi.gov The undersigned officials of the Village of Jackson (the "Municipality") hereby certify that, for all expenditures made for construction of DNR Project No. 4266-04 (the "Project"), the Municipality has met the prevailing wage rate requirements of the Davis-Bacon Act. The Municipality further certifies that, after taking into account any national or project-specific waivers approved by the U.S. Environmental Protection Agency, DNR Project No. 4266-04 has met the requirements for the Use of American Iron and Steel contained in Section 608 of the Federal Water Pollution Control Act, as amended. The above certification is determined, after due and diligent inv estigation, to be true and accurate to the best of my knowledge. By: Dated as of: Jen Heidtke, Village Administrator Attest: Dated as of: Jacqueline Schuh, Village Clerk N168W19851 Main Street Jackson, WI 53037 Phone: 262-677-9001 Fax: 262-677-1710 Page 43 of 53 State of Wisconsin Department of Natural Resources Bureau of Community Financial Assistance 101 S. Webster St., PO Box 7921 Madison WI 53707-7921 Phone (608) 266-7555 Fax (608) 267-0496 Environmental Improvement Fund (EIF) Project Acceptance Certification Form 8700-280 (R 1/11) Notice: This form is authorized by ss. 281.58 and 281.61, Wis. Stats. Submittal to the Department of a completed form is mandatory for all recipients of EIF loans. A separate form is required for each prime contractor. Failure to submit a completed form shall result in the denial of final disbursement of loan funds. Personally identifiable information provided on this form will be used to determine compliance with closeout procedures as outlined in the Financial Assistance Agreement and may be made available upon request under Wisconsin's Open Records laws (ss. 19.32-19.39, Wis. Stats.) and requirements. Project Information Municipality Name Vi II age of Jackson Prime Contractor J. H. Hassinger, Inc. Contract Number 2024 Improvements - Tettiary Filters and Disinfection Upon final inspection and approval of all change order(s), all work performed by the awarded contractor(s) and subcontractor(s) (if any) has been constructed according to the plans and specifications approved by the Department of Natural Resources (DNR). DNR Plan and Specification Approval Number S-2023-0758 Project Description Date Approved 11/06/2023 Tertiary Filter Building- Construct an approximate 40" x 54' addition to the Village's existing Te1tiary Filter Building to house new filter equipment. The building construction generally consists of masonry construction on a new concrete foundation adjacent to the building. Work also includes renovations and modifications to the existing structure, as well as HY AC and plumbing, and upgrades to the electrical systems in the building. Remove the existing chemical disinfection equipment and modify the tank for a new UV disinfection system. The work also includes covering the existing channels with aluminum grating, addition of a framed shelter, and electrical upgrades associated with the new equipment. Engineer Certification On behalf of the engineering consulting firm contracted by the above named municipality, I hereby certify to the best of my knowledge that the above mentioned project has been constructed and inspected to conform to the referenced specifications. Name of Engineer Gregory J. Droessler Signature of Engineer Name of Engineering Firm Town and Country Engineering, Inc. Date Signed // 1<; t.o� The above named municipality has accepted at its regular meeting of officials the above mentioned project from the contractor and engineer. Name of Authorized Representative Jen Heidtke Signature of Authorized Representative Title Village Administrator Date Signed Page 44 of 53 Taking the lead in Washington County STAFF MEMO Village of Jackson Public Works To: Brian Heckendorf, Village President Jen Heidtke, Village Administrator CC: Board of Public Works; Budget and Finance; Village Board From: Jack Straehler, Director of Public Works Subject: 2025-2026 Contract Amendment #3 – Gremmer and Associates in the amount of $309,667.00 Meeting Date: November 25, 2025 – Board of Public Works Background and Analysis: This memo is to inform the Board of Contract Amendment #3 for the engineering and design cost of $7,842.00 associated with streetlight design for Hawthorne Drive, Aspen Drive, and Linden Drive. The Village currently holds a professional services agreement with Gremmer and Associates in the amount of $301,825.00 for engineering and design services related to the 2026 street reconstruction of Eagle Drive, Hawthorne Drive, Aspen Drive, and Linden Drive. Contract Amendment #3 proposes to expand the scope of services to include streetlight engineering and design for the 2026 reconstruction of Hawthorne Drive, Aspen Drive, and Linden Drive. The previously approved Contract Amendment #2 included engineering and design of streetlights along Eagle Drive. Funding for this contract will come from the following accounts: 600-00-56700-400-000 (Capital Projects Repairs/Construction) $103,222.33 300-00-17600-000-380 (Sewer Construction Work) $103,222.33 200-00-18600-395-000 (Water Construction Work) $103,222.34 If you have any questions, please let me know. JS Recommendation: Board of Public Works recommends the Budget and Finance Committee and Village Board approve Contract Amendment #3 for Gremmer and Associates in the amount of $309,667.00. Page 45 of 53 November 14, 2025 Village of Jackson W194 N16660 Eagle Drive Jackson, WI 53037 Attention: Mr. Jack Straehler Director of Public Works Subject: Hickory Lane Contract Amendment No. 3 Dear Mr. Straehler: The following is Contract Amendment No. 3 for the subject project. The original contract dated October 26, 2023, Amendment No. 1 dated 12/11/2024, and Amendment No. 2 dated 7/9/2025 is amended as follows: REVISED SCOPE OF SERVICES 6. Street Lighting design (sublet to KL Engineering). c. Preliminary and final design for continuous street lighting along alternating sides of Linden Drive, Aspen Drive and Hawthorn Drive. d. Preliminary and final design for parking lot lighting at the Village of Jackson Department of Public Works north parking lot and driveway. COMPENSATION ENGINEER will be compensated by the OWNER for work outlined in the Revised Scope of Services a lump sum amount of $7,842. Contract Amendment No. 3 increases the lump sum fee for the project from $301,825 (Original w/ Amendment No. 1 and Amendment No. 2) to $309,667. AUTHORIZATION AND TIMING A receipt of a signed copy of the CONTRACT AMENDMENT shall be considered as authorization to proceed with the services described. Submitted by the ENGINEER Accepted by the OWNER _________________________________ ___________________________________ Jeff Chvosta, Vice President Jack Straehler Gremmer & Associates, Inc. Director of Public Works ___11/14/2025_____________________ ___________________________________ Date Date Page 46 of 53 Page 47 of 53 1 Public Works Report November 25, 2025 Wastewater Treatment Plant - Designed Capacity – 1.69 million gallons per day Peak Flow Capacity – 6.0 million gallons per day Wastewater Treatment Plant - Year 2023 Month Average Flow Minimum Flow Maximum Flow January 1.247 MGD 1.010 MGD 1.560 MGD February 1.351 MGD 950,000 GPD 3.130 MGD March 1.762 MGD 1.250 MGD 2.560 MGD April 1.594 MGD 980,000 GPD 3.290 MGD May 1.094 MGD 780,000 GPD 1.520 MGD June 875,333 GPD 750,000 GPD 1.050 MGD July 841,935 GPD 680,000 GPD 1.050 MGD August 1.022 MGD 710,000 GPD 2.070 MGD September 968,667 GPD 740,000 GPD 1.270 MGD October 1.154 MGD 770,000 GPD 1.900 MGD November 1.080 MGD 870,000 GPD 1.720 MGD December 1.1146 MGD 850,000 GPD 1.440 MGD Wastewater Treatment Plant - Year 2024 Month Average Flow Minimum Flow Maximum Flow January 1.337 MGD 980,000 GPD 2.260 MGD February 1.440 MGD 1.090 MGD 2.250 MGD March 1.502 MGD 950,000 GPD 2.590 MGD April 1.427 MGD 980,000 GPD 3.220 MGD May 1.325 MGD 980,000 GPD 1.990 MGD June 1.544 MGD 980,000 GPD 2.500 MGD July 1.146 MGD 850,000 GPD 1.560 MGD August 1.027 MGD 760,000 GPD 1.550 MGD September 884,333 GPD 700,000 GPD 1.400 MGD October 795,484 GPD 670,000 GPD 0.990 MGD November 997,000 GPD 720,000 GPD 1.610 MGD December 935,806 GGD 730,000 GPD 1.460 MGD Wastewater Treatment Plant - Year 2025 Month Average Flow Minimum Flow Maximum Flow January 880,645 GPD 750,000 GPD 1.160 MGD February 890,714 GPD 730,000 GPD 1.030 MGD March 1.356 MGD 840,000 GPD 2.300 MGD April 1.443 MGD 1.0005 MGD 3.5300 MGD May 1.279 MGD 830,000 GPD 2.5300 MGD June 1.100 MGD 830,000 GPD 1.8900 MGD July 993,225 GPD 860,000 GPD 1.2800 MGD August 1.446 MGD 800,000 GPD 5.6700 MGD September 953,333 GPD 820,000 GPD 1,210,000 MGD October 1.038 MGD 730,000 GPD 1,420,000 MGD November December Page 48 of 53 2 2023 Wastewater Treatment Plant – Holding & Septage Receiving Annually by Month Month Holdings Grease Grease Decant Septage Septage Decant Total Billed January 1,232,950 Gallons 1,000 Gallons 2,800 Gallons 72,460 Gallons $11,841.10 February 1,299,600 Gallons 1,000 Gallons 27,000 Gallons $11,121.30 March 849,250 Gallons 18,800 Gallons 62,550 Gallons $9,203.75 April Primary Clarifiers offline for new diffusers May 1,011,750 Gallons 44,350 Gallons 121,650 Gallons $13,131.00 June 1,089,100 Gallons 44,100 Gallons 148,950 Gallons $14,421.05 July 928,350 Gallons 3,500 Gallons 6,000 Gallons 110,500 Gallons $12,546.00 August 1,212,400 Gallons 8,000 Gallons 121,800 Gallons $15,649.00 September 1,083,000 Gallons 10,400 Gallons 100,350 Gallons $13,962.75 October 1,148,850 Gallons 8,200 Gallons 280,750 Gallons $18,999.25 November 1,020,400 Gallons 16,500 Gallons 302,800 Gallons $18,764.00 December 1,263,300 Gallons 2,000 Gallons 198,000 Gallons 17,693.00 2024 Wastewater Treatment Plant – Holding & Septage Receiving Annually by Month Month Holdings Grease Grease Decant Septage Septage Decant Total Billed January 1,240,050 Gallons 500 Gallons 62,900 Gallons $14,003.00 February 1,236,550 Gallons 2,300 Gallons 63,100 Gallons $14,081.00 March 1,139,150 Gallons 4,500 Gallons 141,500 Gallons $15,200.25 April 1,135,752 Gallons 3,600 Gallons 225,950 Gallons $17,972.27 May 982,150 Gallons 14,800 Gallons 274,550 Gallons $17,573.25 June 734,178 Gallons 2,000 Gallons 175,950 Gallons $11,860.53 July 1,374,900 Gallons 11,300 Gallons 285,450 Gallons $21,563.25 August 1,362,350 Gallons 15,800 Gallons 272,200 Gallons $21,376.50 September 990,600 Gallons 1,000 Gallons 237,550 Gallons $15,904.75 October 1,044,550 Gallons 6,400 Gallons 228,3650 Gallons $16,545.75 November 987,500 Gallons 5,800 Gallons 195,350 Gallons $15,106.75 December 960,550 Gallons 2,750 Gallons 107,300 Gallons $12,453.00 Page 49 of 53 3 2025 Wastewater Treatment Plant – Holding & Septage Receiving Annually by Month Month Holdings Grease Grease Decant Septage Septage Decant Total Billed January 1,008,400 Gallons 1,500 Gallons 40,650 Gallons $11,190.25 February 905,450 Gallons 1,400 Gallons 41,250 Gallons $10,169.75 March 1,237,500 Gallons 3,100 Gallons 72,450 Gallons $14,372.25 April 1,1317,750 Gallons 3,200 Gallons 168,650 Gallons $15,545.75 May 1,174,850 Gallons 17,900 Gallons 194,850 Gallons $17,693.75 June 1,084,900 Gallons 15,800 Gallons 223,750 Gallons $17,390.75 July 1,037,150 Gallons 15,000 Gallons 168,550 Gallons $15,485.25 August 1,184,950 Gallons 22,700 Gallons 187,850 Gallons $17,907.75 September 1,292,700 Gallons 800 Gallons 2,500 Gallons 268,400 Gallons $19,819.00 October 1,700,600 Gallons 4,500 Gallons 17,400 Gallons 479,250 Gallons $30,211.25 November December Wastewater Treatment Plant – Holding & Septage Receiving Annually Year Collected Amount Collected Year Collected Amount Collected Year Collected Amount Collected Year Collected Amount Collected 2005 $7,562.01 2006 $101,115.11 2007 $152,201,07 2008 $210,441.47 2009 $183,815.34 2010 $197,653.66 2011 $220,576.28 2012 $236,224.70 2013 $235,336.46 2014 $203,938.32 2015 $210,644,47 2016 $220,473.17 2017 $232,358.23 2018 $245,767.74 2019 $219,822.80 2020 $204,656.11 2021 $209,083.10 2022 $251,109.46 2023 $157,332.20 2024 $194,954.27 2025 Municipal Well Pump Information – Well Number and Pumping Capacity Well #1 400 GPM Well #3 900 GPM Well #4 1,200 GPM Well #5 1,100 GPM Well #6 800 GPM Summary of Municipal Water Consumption 2010 Total Pumpage 239,326,000 gallons 2011 Total Pumpage 240,268,000 gallons 2012 Total Pumpage 253,492,000 gallons 2013 Total Pumpage 228,371,000 gallons 2014 Total Pumpage 230,973,000 gallons 2015 Total Pumpage 222,621,000 gallons 2016 Total Pumpage 254,531,000 gallons 2017 Total Pumpage 251,387,000 gallons 2018 Total Pumpage 241,322,000 gallons 2019 Total Pumpage 253,427,000 gallons 2020 Total Pumpage 259,413,000 gallons 2021 Total Pumpage 242,216,000 gallons 2022 Total Pumpage 222,033,000 gallons 2023 Total Pumpage 229,997,000 gallons 2024 Total Pumpage 233,155,000 gallons 2025 Total Pumpage 000,000,000 gallons Page 50 of 53 4 Municipal Water Consumption - Year 2023 Month Average Pumpage Highest Pumpage Total Pumpage January 544,810 GPD 716,000 gallons 16,889,000 gallons February 576,070 GPD 762,000 gallons 16,130,000 gallons March 532,060 GPD 713,000 gallons 16,494.000 gallons April 597,230 GPD 869,000 gallons 17,917,000 gallons May 651,650 GPD 1,243,000 gallons 20,201,000 gallons June 850,070 GPD 1,018,000 gallons 24,152,000 gallons July 793,870 GPD 944,000 gallons 24,610,000 gallons August 737,060 GPD 1,019,000 gallons 22,849,000 gallons September 616,330 GPD 790,000 gallons 18,490,000 gallons October 611,900 GPD 986,000 gallons 18,969,000 gallons November 531,570 GPD 728,000 gallons 15,947,000 gallons December 549,970 GPD 770,000 gallons 17,049,000 gallons Municipal Water Consumption - Year 2024 Month Average Pumpage Highest Pumpage Total Pumpage January 560,000 GPD 733,000 gallons 17,486,000 gallons February 554,550 GPD 711,000 gallons 16,082,000 gallons March 541,840 GPD 731,000 gallons 16,797.000 gallons April 609,130 GPD 903,000 gallons 18,274,000 gallons May 609,870 GPD 762,000 gallons 18,906,000 gallons June 661,830 GPD 817,000 gallons 19,855,000 gallons July 731,480 GPD 988,000 gallons 22,676,000 gallons August 693,740 GPD 881,000 gallons 21,506,000 gallons September 739,570 GPD 972,000 gallons 22,187,000 gallons October 722,810 GPD 1,021,000 gallons 22,407,000 gallons November 565,450 GPD 816,000 gallons 17,529,000 gallons December 627,420 GPD 889,000 gallons 19,450,000 gallons Municipal Water Consumption - Year 2025 Month Average Pumpage Highest Pumpage Total Pumpage January 607,970 GPD 781,000 gallons 18,847,000 gallons February 682,680 GPD 820,000 gallons 19,115,000 gallons March 693,900 GPD 769,000 gallons 21,201.000 gallons April 707,070 GPD 1,122,000 gallons 21,212,000 gallons May 716,450 GPD 917,000 gallons 22,210,000 gallons June 842,170 GPD 999,000 gallons 25,265,000 gallons July 856,450 GPD 1,066,000 gallons 26,550,000 gallons August 784.940 GPD 970,000 gallons 24,209,000 gallons September 837,530 GPD 1,269,000 gallons 25,126,000 gallons October 813,520 GPD 1,196,000 Gallons 25,219,000 Gallons November December Page 51 of 53 5 Midwest Fiber Network Installation of equipment continues throughout the Village. Below is a summary of current progress by area: • Twin Creeks Subdivision: All underground pipes, structures, restoration and main line are complete. Splicing and lateral work TBD. • Creekwood Circle: All underground pipes, structures, restoration and main line are complete. Splicing and lateral work TBD. • Sherman Parc Subdivision: All underground pipes, structures, and restoration are complete. Fiber installation on the main line is in progress with splicing and lateral work TBD. • Cedar Run South: All underground pipes, structures, and restoration are complete. Fiber installation on the main line, splicing and lateral work TBD. • Cedar Run North: All underground pipes and structures are complete. Crews will begin working on the main line next week with restoration to follow. Splicing and lateral work TBD. • Sherman Creeks Condo: Crews began installing pipe and structures the week of November 17th and is approximately 50% completed. Fiber installation on the main line, splicing and lateral work TBD. • Cranberry Creek: Door hangers have been hung. Work will begin in the coming weeks. Ridgeway Drive and Chestnut Court Reconstruction Project All work has been completed in accordance with the contract, and the project remains under the one- year warranty period. After the reconciliation of all 2025 projects and an evaluation of how they aligned with the budget, a discussion regarding streetlighting within the project limits will take place. Hickory Lane Reconstruction Project All work has been substantially completed per the contract, and crews remain on- site addressing minor punch-list items. The project has now entered its one- year warranty period. WWTP 2024 Tertiary Filters and UV Disinfection All work has been substantially completed per the contract. Crews continue to work through minor punch- list items. We expect to receive a revised and completed Operation and Maintenance Manual before the end of the year. Upon its completion, the Board should expect to see the final Clean Water Fund reimbursement request at the January meeting. Cedar Run Park – Dog Park Project A pre-construction meeting was held, and Village staff have walked the site and marked trees to be preserved during the clearing process. Lowe Underground has installed the tracking pad for equipment and will begin work on the project. Completion is expected in late spring to early summer. Morning Meadows Subdivision Phase 1 - No recent updates Phase 2 - No recent updates - Homeowner’s sump pumps are still running continuously. Dye -testing was performed last fall in stormwater detention ponds, and no trace was detected. The investigation is ongoing. Phase 3 - No recent updates – Final lift of asphalt and Streetlights have not yet been installed. Maple Fields Subdivision Phase 1 - No recent updates. We are still working through punch list items. Phase 2 - No recent updates. We are still working through punch list items. Phase 3 – A preconstruction meeting was held on November 13, 2025. Village staff is working with Clark Dietz to finalize all submittals. Work is scheduled to begin in late November. Next Generation Housing Hillcrest Builders and Harbor Homes still have outstanding sidewalk repairs to complete. New home construction continues. Page 52 of 53 6 Cedar Creek Townhomes We are still awaiting the televising report for the sanitary sewer main. There are no other updates currently. Respectfully submitted, Jack Straehler, Director of Public Works Page 53 of 53