260126 Vb Packet

A quorum of Police & Fire, Planning, and Park Commissions may be present, although official action by those bodies will not be taken; the only business to be conducted is for Village Board action. Those individuals requiring the assistance of a sign language interpreter to participate in this meeting may call 720.7101 a minimum of five business days prior to the meeting. Village of Fox Crossing Board of Trustees Regular Meeting Monday, January 26, 2026 - 6:00 p.m. Municipal Complex - Arden Tews Assembly Room 2000 Municipal Drive, Neenah WI 54956 Agenda 1. Call to Order, Pledge of Allegiance and Roll Call 2. Awards/Presentations 3. Minutes to Approve/ Minutes and Correspondence to Receive Minutes to Approve a) Special Village Board Meeting – January 12, 2026 b) Regular Village Board Meeting – January 12, 2026 Minutes and Correspondence to Receive c) Planning Commission Meeting Minutes – December 3, 2025 d) Park Commission Meeting Minutes – December 10, 2025 e) Water Main Breaks Report – December 2025 f) Water Pumpage Report – December 2025 4. Public Comments Addressed to the Village Board. Individuals properly signed in may speak directly to the Village Board on non- repetitive Village matters whether on, or not on the agenda. However, no announcements of candidacy for any elected position or “electioneering” will be permitted. Commenters must be orderly, wait to be called, speak from the podium, and direct their comments to the Board. A maximum of 2-minutes per person is allowed and you must return to the audience when signaled to do so. The total time allocated for public comments shall not exceed 30 minutes. Public comment is not permitted outside of this public comment period. Note: The Board’s ability to act on or respond to public comments is limited by Chapter 19, WI Stats. To address the Village Board, complete the Public Participation signup sheet. 5. Discussion Items 6. Unfinished Business 7. New Business- Resolutions/Ordinances/Policies a) 260126-1 Resolution to Approve Concept Plan for Schildt Park Renovation Project b) 260126-2 Award Proposal – Schildt Park Playground Equipment Replacement Project c) 260126-3 Condominium Plat Amendment – Sixth Addendum to Prairie Lake Condominiums d) 260126-4 Preliminary Plat – Butterfly Way Development e) 260126-1:ORD Amend Fox Crossing Municipal Code Chapter §435 Zoning Ordinance – Rezone a Potion of Vacant Parcel #1210216 Located on Prairie Lake Circle from Planned Development District to R-2 Suburban Low Density District First Reading f) 260126-2:ORD Amend Fox Crossing Municipal Code Chapter §435 Zoning Ordinance – Rezone 4425 West Prospect Avenue from R-1 Rural Residential District to I-1 Light Industrial District First Reading g) 260126-5 Certified Survey Map – 2025 American Drive and Vacant Parcel #12101450901 h) 260126-6 Change Order #3 & Final – Margeo Neighborhood Utility Improvement Project i) 260126-7 Operator License Applicants j) 260126-8 Expenditures 8. Reports 9. Closed Session 10. Adjourn Page 1 of 1 Village of Fox Crossing Board of Trustees Special Meeting Minutes Monday, January 12, 2026 – 5:30 p.m. Municipal Complex – Arden Tews Assembly Room 2000 Municipal Drive, Neenah WI 54956 1. Call to Order The special meeting of the Village Board of Trustees was called to order by President Youngquist at 5:30 p.m. Village Clerk Chantel Jaenke recorded the following Village Board members as present: President Dale Youngquist and Trustees Michael Van Dyke (via teleconference), Kris Koeppe, Tim Raddatz, Kate McQuillan, Deb Swiertz , and Barb Hanson. Also Present: Village Manager Jeffrey Sturgell, Director of Finance Jeremy Searl, Director of Community Development George Dea rborn, Fire Chief Todd Sweeney , Director of Public Works Joe Hoechst, and Director Tim Plagenz. Public Attendance: None. 2. Public Hearing on the Fox Crossing Water Supply Service Area Plan a) Summary of Fox Crossing Water Supply Service Area Plan – Public Works Director Joe Hoechst Discussion: Director Hoechst provided an in -depth presentation on the Fox Crossing Water Supply Service Area Plan, outlining how the Village plans to supply water to its customers during the designated planning period. He also addressed questions from the Board regarding the water supply demand, upcoming projects, and projected customers. b) Public Comment No public comments were received. 3. Adjourn Motion: Trustee Swiertz moved, seconded by Trustee Hanson, to adjourn at 5:58 p.m. Vote: Motion carried unanimously. Respectfully submitted, Chantel M. Jaenke, CMC, WCMC Village Clerk Note: These minutes are not considered official until acted upon at an upcoming meeting; therefore, are subject to revision. Page 1 of 3 Village of Fox Crossing Board of Trustees Regular Meeting Minutes Monday, January 12, 2026 – 6:00 p.m. Municipal Complex – Arden Tews Assembly Room 2000 Municipal Drive, Neenah WI 54956 1. Call to Order, Pledge of Allegiance, and Roll Call The meeting of the Village Board of Trustees was called to order by President Youngquist at 6:03 p.m. The Pledge of Allegiance was recited. Village Clerk Chantel Jaenke conducted roll call and recorded the following Village Board members as present: President Dale Youngquist and Trustees Michael Van Dyke (via teleconference), Kris Koeppe, Tim Raddatz, Kate McQuillan, Deb Swiertz, and Trustee Barb Hanson. Also Present: Village Manager Jeffrey Sturgell, Director of Finance Jeremy Searl, Director of Community Development George Dearborn, Fire Chief Todd Sweeney, Police Chief Tim Callan, Police Captain Corey Haag , Director of Parks & Recreation Amanda Geiser, Director of Public Works Joe Hoechst, Engineer Lee Reibold , Attorney Andrew Rossmeissl and Director Tim Plagenz. Excused: Engineer Zach Laabs. Public Attendance: Three individuals were present. 2. Awards / Presentations a) Ceremonial Oath of Office for Village Police Chief Tim Callan – Village President Dale Youngquist President Youngquist administered the ceremonial oath of office to Police Chief Tim Callan. b) Arden Tews Assembly Room Audio/Visual Technology Upgrade Summary – IT Director Tim Plagenz Director Plagenz provided an overview of the new audio and visual upgrades in the Assembly Room. Village Manager Sturgell also demonstrated the system’s capabilities from his desk. 3. Minutes to Approve / Minutes and Correspondence to Receive Minutes to Approve a) Special Village Board Meeting – December 15, 2025 b) Regular Village Board Meeting – December 15, 2025 Minutes and Correspondence to Receive None. Motion: Trustee Swiertz moved, seconded by Trustee McQuillan, to approve the meeting minutes and accept other departmental minutes and correspondence into the record as presented. Vote: Motion carried unanimously. 4. Public Comments Addressed to the Village Board Cynthia Eckholm – 1051 Mayer St Ms. Eckholm addressed the Board regarding disputes with her neighbor related to the sump pump ordinance. She requested that the Village require her neighbor’s compliance with the ordinance. 5. Discussion Items None. Village of Fox Crossing Village Board of Trustees Meeting Minutes January 12, 2026 Page 2 of 3 6. Unfinished Business None. 7. New Business-Resolutions/Ordinances/Policies a) 260112-1 Resolution Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing Motion: Trustee McQuillan moved, seconded by Trustee Koeppe, to approve the Resolution Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing as presented. Discussion: President Youngquist inquired about the borrowing amount and whether the Village is locked into it. Staff explained that the resolution establishes the maximum borrowing amount, and the budget is prepared conservatively, so it is uncommon to encounter issues. If projects exceed the budget as they progress, adjustments could be made by scaling back certain projects or amending the budget. Vote: Motion carried unanimously. b) 260112-2 Establish Polling Places for 2026 Elections Motion: Trustee Hanson moved, seconded by Trustee Swiertz, to establish the polling places for the 2026 elections as presented. Vote: Motion carried unanimously. c) 260112-1:ORD An Ordinance to Adopt the Village of Fox Crossing Municipal Code Approved to Date as the General Ordinances for the Village of Fox Crossing First Reading, Second Reading & Adoption Motion: Trustee Raddatz moved, seconded by Trustee Hanson, to approve the ordinance adopting the Village of Fox Crossing Municipal Code approved to date as the General Ordinances for the Village of Fox Crossing - First Reading, Second Reading & Adoption, as presented. Vote: Motion carried unanimously. d) 260112-3 Operator License Applicants Motion: Trustee McQuillan moved, seconded by Trustee Swiertz, to approve the operator license applicants as presented. Vote: Motion carried unanimously. e) 260112-4 Expenditures Motion: Trustee Koeppe moved, seconded by Trustee McQuillan, to approve the expenditures as presented, without exception. Vote: Motion carried unanimously. 8. Reports a) Clerk Chantel Jaenke – Announce Candidates for Village Offices for the April 7, 2026 Spring Election Clerk Jaenke announced the candidates for the April 7, 2026 Spring Election: • Trustee #1 – Michael Van Dyke • Trustee #3 – Tim Raddatz • Trustee #5 – Deb Swiertz She also noted that there will be no Spring Primary in Fox Crossing. Village of Fox Crossing Village Board of Trustees Meeting Minutes January 12, 2026 Page 3 of 3 b) Police Chief Tim Callan • Police Department Personnel Update: Chief Callan provided an update on the department’s structure and the new individuals who have assumed positions following recent retirements. • K9 Program Update: Captain Haag provided an update on the K9 Program and highlighted K9 Hans’s career successes. With Captain Haag moving to a new position, Hans will be retiring . He addressed Board questions regarding plans and timing for a new K9, noting that the program is expected to restart later this year. Director Searl reported that approximately $130,000 was raised for Hans and that ERF funds are available for a new K9 and vehicle. 9. Closed Session None. 10. Adjourn Motion: Trustee Hanson moved, seconded by Trustee Koeppe to adjourn at 6:39 p.m. Vote: Motion carried unanimously. Respectfully submitted, Chantel M. Jaenke, CMC, WCMC Village Clerk Note: These minutes are not considered official until acted upon at an upcoming meeting; therefore, they are subject to revision. VILLAGE OF FOX CROSSING PLANNING COMMISION MEETING Municipal Complex – Arden Tews Assembly Room Wednesday, December 3, 2025 at 5:15 PM Minutes CALL TO ORDER The Planning Commission meeting was called to order by Chairperson Jochman at 5:15 p.m. PRESENT: Chairperson: Mr. Dennis Jochman Commissioners: Mr. Morris Cox Mr. Thomas Willecke Mr. Michael Prince Ms. Tracy Romzek EXCUSED: Mr. Michael Scheibe Mr. Tom Young Staff: Community Development Director George Dearborn Associate Planner Daniel Dieck Village Manager Jeff Sturgell Village Board of Trustee Kris Koeppe Others: 10 others present PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES – November 19, 2025 MOTION: Mr. Cox, seconded by Mr. Prince to approve the meeting minutes of November 19, 2025, as presented. Motion carried 5-0-0 Chairperson Jochman recused himself of the Public Hearing for the Final Plat – Shady Lane Estates, due to prior involvement. MOTION: Ms. Romzek, seconded by Mr. Prince to appoint Mr. Willecke as temporary vice chair for the public hearing and related business. Motion carried 3-0-2 (Mr. Jochman, Mr. Willecke abstained) PUBLIC HEARING 1. Public Hearing – Final Plat – Shady Lane Estates – north side of Shady Lane, west of Coldspring Road – Parcel 121017404 MOTION: Mr. Cox, seconded by Ms. Romzek to open the public hearing. Motion carried 4-0-1 (Mr. Jochman abstained) Director Dearborn presented the final plat for Shady Lane Estates, a single-family residential subdivision consistent with surrounding R-2 low-density zoning and the Future Land Use Map. Planning Commission Meeting December 3, 2025 Page 2 Typical lot sizes approximately 11,500-12,000 square feet; minimum dwelling size per code is 900 square feet (actual homes expected to be larger). Public water and sewer required. Staff recommended the following conditions for approval: 1. Development Agreement finalized and all applicable fees paid. 2. Storm sewer serving the site to be rerouted along the public right-of-way to the Village- owned regional detention pond for ease of maintenance. 3. All taxes paid prior to recording. 4. A copy of the recorded plat be provided to the Village. Ms. Jane Van Dinter – 1171 Sandpoint Ridge, Neenah She questioned whether 69 homes constitute low density and inquired regarding housing types and features, and whether basements are required or not. Director Dearborn noted this subdivision is consistent with the adjacent subdivision and zoning; basements are not required by code; builder choice subject to market and soil conditions. Mr. Clinton Peters – 2100 Deer Prairie Drive, Neenah Inquired regarding the regulations for blasting voicing concerns for the impacts on existing foundations and asked about the timeline for the agreement and construction. Director Dearborn said the final plat will need to go the Village Board for approval and addressed his concerns regarding blasting. The extent of any blasting is unknown and varies by lot; mechanical rock ripping may also be feasible in some areas. Ms. Nancy Biese– 1141 Sandpoint Ridge, Neenah Asked for clarification regarding the developer/owner of the subdivision. Director Dearborn indicated a for-profit LLC with investors associated with McMahon Engineering were the owners/developers. Mr. Scott Thomson– 1247 E. Shady Lane, Neenah Question regarding out lot 2; noted that he liked the 10-foot public dedication for access to the park; asked if the development would affect the Shady Lane road reconstruction timeline. Director Dearborn noted that out lot 2 is a subsequent action item to convey a small parcel to an adjacent landowner. The subdivision would not impact the Shady Lane reconstruction timeline. MOTION: Ms. Romzek, seconded by Mr. Prince to close the public hearing. Motion carried 4-0-1 (Mr. Jochman abstained) OLD BUSINESS None NEW BUSINESS 1. Final Plat – Shady Lane Estates – north side of Shady Lane, west of Coldspring Road – Parcel 121017404 MOTION: A motion was made by Mr. Cox to postpone indefinitely the use of a PDD on the Plat. The motion was not seconded and therefore did not proceed. MOTION: A motion was made by Mr. Cox to deny the final plat. The motion was not seconded and therefore did not proceed. Planning Commission Meeting December 3, 2025 Page 3 A general discussion ensued regarding potential blasting for basements, utility work and possible impacts to foundations. Manager Sturgell informed the group that blasting is regulated by the State of Wisconsin and blasters must meet seismic/vibration limits and conduct pre-blast documentation when access is granted. The Village cannot regulate blasting or select blasters; enforcement is by the state. MOTION: Ms. Romzek, seconded by Mr. Prince to approve the Shady Lane Estates Final Plat with the following conditions: 1. Development Agreement be approved and all fees be paid. 2. Storm sewer rerouted along public right-of-way to the regional pond. 3. All taxes paid prior to recording. Mr. Willecke amended the motion, seconded by Ms. Romzek to include a fourth (4) condition: 4. A copy of the recorded plat be provided to the Village. Motion carried 3-0-2 (Mr. Jochman and Mr. Cox abstained) Mr. Willecke, Temporary Vice Chair, passed the Chair back to Mr. Jochman to conduct the remainder of the meeting. 2. Certified Survey Map (CSM) – Daniel Magolski – 1251 Allison Drive – Parcel 1215816, and part of Parcel 121017404 Director Dearborn said this is a request by an adjacent landowner to purchase a small portion of land and combine it into his property. MOTION: Mr. Cox, seconded by Mr. Willecke to approve the CSM with the following conditions: 1. All taxes are paid prior to recording. 2. Copy of the recorded CSM provided to the Village. 3. Contingent upon Village Board approval and recording of the related final plat prior to CSM recording. Motion carried 5-0-0 OTHER BUSINESS Development Activity Report Director Dearborn provided an overview of the development activities, noting that 15 single-family permits were issued year -to-date (17 in 2024 YTD); one duplex and 3 commercial permits. Construction valuation exceeds $60 million (approx. $33 million in prior year), he also noted a shortage of available subdivision lots within the Village. COMMUNICATIONS Sustainability Committee Director Dearborn reported the Committee did not meet in December. PUBLIC FORUM Ms. Jane Van Dinter – 1171 Sandpoint Ridge, Neenah Question regarding HOA responsibility for out lot 1 and 2 of the Final Plat of Shady Lane Estates: If an out lot remains common, an HOA limited to the subdivision would manage maintenance. Planning Commission Meeting December 3, 2025 Page 4 ADJOURN At 6:21 p.m., MOTION: Ms. Romzek, seconded by Mr. Willecke to adjourn. Motion carried 5-0-0 Respectfully submitted, Dan Dieck Associate Planner Note: These minutes are not considered official until acted upon at an upcoming meeting; therefore, they are subject to revision. NO MAIN BREAKS THIS MONTH! 17 Total water main breaks this time in 2024 =19 YEAR Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total 2021 1 1 1 0 1 0 3 6 7 6 3 0 29 2022 3 1 1 3 0 0 3 2 0 1 1 0 15 2023 0 0 0 0 0 2 0 1 0 1 0 0 4 2024 2 1 0 0 3 0 2 0 1 3 6 1 19 2025 4 1 1 4 3 1 1 1 0 1 0 0 17 Utility Repairs 1 1151 Valley Rd Service leak 2 8399 St Norbert Dr Repaired stop box 3 Forest Glen Rd @ Hidden Creek RdRepaired valve box Utility Miscellaneous 1 CONTINUED PUMPING HYDRANTS FOR WINTER. 2 CONTINUED WORKING ON EXCHANGING SMALL METERS. 3 CONTINUED WITH LEAK DETECTION IN PROBLEM AREAS. 4 CONTINUED WORKING ON MOVING END POINTS FOR METERS THAT ARE NOT READING FROM ANTENNAS. Water Main Breaks 12/3/2025 FOX CROSSING UTILITIES WATER MAIN BREAK/MISC WATER REPAIR REPORT DECEMBER, 2025 Total water main breaks year to date for 2025 = 12/3/2025 12/3/2025 024681012Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec20212022202320242025 FOX CROSSING UTILITIES Wastewater Miscellaneous 1 Lift Station #1 - Brighton Beach Rd Cleaned the dry well and control room. Installed new touch screen. Routine maintenance. 2 Lift Station #2 - Lakeshore Dr & Frances St Monthly checks. Routine maintenance. 3 Lift Station #3 - Lakeshore Dr Monthly checks. Routine maintenance. 4 Lift Station #4 - Memorial Dr/Foster St Cleaned the dry well and control room Routine monthly checks. 5 Lift Station #5 - Green Patch Checked floats and adjusted radar. 6 Lift Station #6 - Calumet St Cleaned dry well. Cleaned check valves. Routine monthly checks. 7 Lift Station #7 - Stroebe Rd & Harry's Gateway Routine monthly checks and maintenance. 8 Lift Station #9 - County Rd II (Winchester Rd) Finished cleaning check valves. Cleaned control room. Central Temp replaced upstairs thermostat. 9 Miscellaneous: Inspected some manholes. Started cleaning and organizing the shop. Assisted Midwest Meter on adjusting the Raven Eye flow meters. Performed some sewer and water inspections. Assisted Water Department in hydrant replacement. DECEMBER, 2025 WASTEWATER REPAIR/MISC REPORT EAST SIDE WEST SIDE Compare DEEP DEEP PURCHASED TOTAL DEEP DEEP DEEP DEEP TOTAL to same WELL #5 WELL #7 CTY/MENASHA EAST WELL #3 WELL #4 WELL #6 WELL #8 WEST PUMPED month in X 1,000 X 1,000 X 1,000 X 1,000 X 1000 X 1,000 X 1,000 X 1,000 X 1,000 X 1,000 2024 TOTAL - 15,623 13,299 28,922 - 20,169 21 21,451 41,641 70,563 65,355 AVERAGE/DAY - 504 429 933 - 651 1 692 1,344 2,277 2,107 MAXIMUM/DAY - 598 579 1,082 - 772 21 934 1,572 2,654 2,589 MINIMUM/DAY - 419 358 871 - 488 - 503 1,071 1,942 1,821 TOTAL SERVICE PUMPAGE TOTAL TOTAL to same WEST SIDE EAST & WEST month in X 1,000 X 1,000 X 1,000 X 1,000 2024 TOTAL 20,107 20,966 67,565 62,176 AVERAGE/DAY 649 676 2,180 2,006 MAXIMUM/DAY 808 864 2,448 2,386 MINIMUM/DAY 454 494 1,942 1,679 DEEP WELLS #7 #3 #4 #6 #8 AVERAGE STATIC AVERAGE PUMPING LEVEL 46% 40% 44% 44% 45% 44%Year-to-Date Month 2025 Year-to-Date Compare 1,325 FOX CROSSING UTILITIES PUMPAGE REPORT MONTH: DECEMBER, 2025 26,492 855 943 Total water purchased & pumped from wells WEST SIDE SERVICE PUMPAGE (Water pumped to distribution system) TOTAL X 1,000 EAST SIDE PLANT #4PLANT #3 1,672 41,073 764 58' 45' PLANT #2 351' - - 191'- WATER LEVEL READINGS 57'- - EAST SIDE East Side System Purchased Water Month, 2023 Year-to-Date 948 154' WEST SIDE DEEP WELLS #5 Month 2024 209' RES #260126-1 - AMENDED RESOLUTION TO APPROVE CONCEPT PLAN FOR SCHILDT PARK RENOVATION PROJECT WHEREAS, in the 2026 Village of Fox Crossing Budget, the Village provided funds for the Schildt Park Renovation Project (to include playground equipment replacement) and the Schildt Park Stormwater Construction Project; and WHEREAS, information regarding the Schildt Park Renovation Project has been posted on the Fox Crossing Website page since November 25, 2025; and WHEREAS, the Parks & Recreation Department held an informational Open House regarding the concept plan for the Schildt Park Renovation project on December 10, 2025, to provide information to the residents regarding the project and receive public comment from the public; and WHEREAS, the concept plan for the Schildt Park Renovation Project was discussed by the Park Commission at the December 10, 2025 Park Commission meeting; and WHEREAS, on December 17, 2025, the Parks & Recreation Department distributed an informational e-mail and playground survey regarding the Schildt Park Renovation Project to approximately 7,400 park users on the Parks & Recreation Department’s e-mail list (includes both resident and non-resident users) to provide information and solicit public comment on the proposed park improvement and playground equipment replacement; and WHEREAS, the Park Commission reviewed the proposed concept plan for the Schildt Park Renovation Project at their January 14, 2026 Commission meeting and voted 7-0 to recommend approval of the concept plan (as attached). NOW, THEREFORE BE IT RESOLVED by the Village of Fox Crossing Board of Trustees that the Board hereby approves the Schildt Park Renovation Concept Plan as proposed by the Park Commission, as amended by the Board to relocate parking spaces to the south side of the parking lot rather than the north side wherever reasonably possible, to minimize pedestrian crossings of the parking lot when accessing park amenities. BE IT FURTHER RESOLVED, that the Village Board directs Parks & Recreation Director Amanda Geiser to prepare and solicit a bid specification for the project for a potential bid award in Spring 2026. Adopted this 26th day of January, 2026 Requested by: Fox Crossing Park Commission Amanda Geiser, Parks & Recreation Director Submitted by: Dale A. Youngquist, Village President ______________________________ Dale A. Youngquist, Village President ______________________________ Attest: Chantel M. Jaenke, Village Clerk RES #260126-2 AWARD PROPOSAL – SCHILDT PARK PLAYGROUND EQUIPMENT REPLACEMENT PROJECT WHEREAS, the Village received three (3) proposals from Gerber Leisure Products, Inc. (the Wisconsin representatives of Landscape Structures, Inc. brand of equipment) for the Schildt Park Playground Equipment Replacement Project through the cooperative purchasing program known as Sourcewell: Schildt Park Option #1 $403,325.00 Schildt Park Option #2 $396,884.00 Schildt Park Option #3 $398,068.00 ; and WHEREAS, it is the recommendation Parks & Recreation Director Amanda Geiser to award the proposal to Gerber Leisure Products, Inc. (Option 3) in the amount of $398,068.00; and WHEREAS, the Park Commission reviewed this item at their January 14, 2026 Commission meeting and voted to recommend the proposal for the Schildt Park Playground Equipment Replacement project be awarded to Gerber Leisure Products, Inc. (Option 3) in the amount of $398,068.00; and WHEREAS, Finance Director Jeremy Searl has contacted the Wisconsin Department of Administration (DOA) and received information and a checklist regarding the requirements of the competitive bidding/proposal process and has determined that Sourcewell meets the requirements set by the DOA; and WHEREAS, Parks & Recreation Director Amanda Geiser requests flexibility to adjust the final project amount up to a maximum allowable amount of $415,000 to potentially exchange pieces of equipment or make other on-site modifications. NOW, THEREFORE BE IT RESOLVED by the Village of Fox Crossing Board of Trustees to hereby award the proposal for the Schildt Park Playground Equipment Replacement project to Gerber Leisure Products, Inc. (Option 3), P.O Box 42, Mount Horeb, Wisconsin, for the total amount of $398,068.00. BE IT FURTHER RESOLVED, that the Village Board authorizes Director Geiser to adjust the final project amount up to a maximum allowable amount of $415,000 to exchange pieces of equipment or make other on-site modifications. Adopted this 26 th day of January, 2026 Requested by: Amanda Geiser, Parks & Recreation Director Submitted by: Dale A. Youngquist, Village President ______________________________ Dale A. Youngquist, Village President ______________________________ Attest: Chantel M. Jaenke, Village Clerk QUOTE DATE: 12/5/2025 QUOTE Name:Schildt Park Option Three Valid Until:30 days Customer Amanda GeiserDirector of Parks & RecreationVillage of Fox Crossing2000 Municipal Drive - Neenah, WI 54956 Gerber Leisure Products, Inc. PO Box 42 Mount Horeb, WI 53572 Phone: 800-236-7758 AGeiser@foxcrossingwi.gov Prepared by: Meghan Barrett / meghan@gerberleisure.com DESCRIPTION QTY PRICE AMOUNT New Landscape Structures play equipment, per attached 2D, 3Ds & Component List1 202650 202,650.00 8% discount on equipment, through Sourcewell 1 -16212 -16,212.00 Freight to installer 1 1400 1,400.00 Professional installation of above listed equipment*includes digging footing holes, assembly of equipment, concrete for footings*does not include excavation, site prep/leveling, surfacing, installation of surfacing1 68495 68,495.00 Poured-in-Place Rubber Surfacing, delivered & installed-6,430 Sq Ft*includes fall protecting rubber, 50/50 color/black top coat, 7-year warranty*Please note -The Poured-in-Place Surfacing will take a minimum of 72 hours to cure. During this time, the site needs to be guarded and/or fenced up to ensure nothing touches the surfacing during the curing process. If you do not have access to an on-site guard or fence, this can be provided for an additional cost 1 117760 117,760.00 6" aggregate sub-base delivered & installed- 6,430 Sq Ft1 16075 16,075.00 Concrete for 10" border ribbon x4"thickness, includes cable- 178 Linnear Ft1 3325 3,325.00 Concrete for Sidewalk/slab- 4" thickness, 5' width- 312 Sq t- includes wire mesh 6x6" 1 4575 4,575.00 Village of Fox Crossings to complete: Excavation, site prep/leveling- 6,430 Sq Ft*includes removal of woodchips and PIP rubber, debris, etc. from site, digging down 9" to accomodate new stone and PIP surfacing, site leveling, removal of spoils*Includes removal of existing concrete border*Existing concrete pathway to remain Removal of existing playground equipment*includes removal of existing concrete footers under surfacing. If existing woodchips depth is greater than 9" from finished grade, village to bring site up to 9" below grade. Otherwise, we can add more stone to our quote above to accommodate depths greater than 9". *Site restoration for surrounding grass not included in quote, but we can add this later on if needed The equipment that I have proposed would comply with the current ADA guidelines in and of itself assuming that accessible resilient surfacing is supplied underneath the equipment including under and around the auxiliary ground level equipment, and an access pathway to the area is provided [42]Subtotal $398,068.00 TERMS AND CONDITIONS Taxable $0.00 1. All invoices will be sent via QuickBooks. A 3% CC fee will be applied to any CC payments. Tax rate 0.000% 2. Full payment of materials is due to place the order (N/A if using Sourcewell) $0.00 3. Customer will be billed for applicable installation servives and surfacing materials/services at start of work Tax due $0.00 4. Additional agreed upon services will be billed upon completion of the projectOther $0.00 5. Final payment will be due within 30 days of invoice date, a late fee of 3% per month will be added to any late payments TOTAL Due$398,068.00 6. Please mail or email signed price quote to the address above Customer Acceptance (sign below): x ___________________________________________ Print Name: If you have any questions about this price quote, please contact: Meghan Barrett at 608-514-6323 / meghan@gerberleisure.com Thank You For Your Business! RES #260126-3 CONDOMINIUM PLAT AMENDMENT – SIXTH ADDENDUM TO PRAIRIE LAKE CONDOMINIUMS WHEREAS, the applicant, Decker Rusch Development LLC, is requesting a sixth (6th) addendum to the Prairie Lake Condominium plat; and WHEREAS, staff finds that this condominium plat addendum complies with the Village of Fox Crossing’s Chapter §419 Land Division Ordinance; and WHEREAS, the Village of Fox Crossing Planning Commission reviewed this item at their January 21, 2026 meeting, and recommended approval of the condominium plat with the following conditions: 1. All taxes and assessments shall be paid prior to the Village affixing signatures on the condominium plat. 2. The applicant shall provide the Village with a copy of the recorded plat Planning Commission: Aye Nay Excused Abstain NOW, THEREFORE BE IT RESOLVED the Village of Fox Crossing Board of Trustees hereby recommends approval of the condominium plat addendum with the above conditions. Adopted this 26 th day of January, 2026 Requested by: George Dearborn, AICP, Director of Community Development Submitted by: Dale A. Youngquist, Village President Dale A. Youngquist, Village President Attest: Chantel M. Jaenke, Village Clerk 5 0 2 0 MEMO Date: January 14, 2026 To: Village Planning Commission Members From: Community Development Department Staff RE: New Business Item 1 -Prairie Lake Condominium Plat Amendment The current condominium plat for Prairie Lake Condominium has been amended a number of times since its original adoption. Due to the proposed preliminary plat for the 6-lot subdivision for Butterfly Way the Condominium Plat needs to again be amended to clarify the section of the current condominium that is shown on the attached map. Thus, the proposed preliminary plat for Butterfly Way does not include the section shown on the map below which is now only a part of the condominium plat. . Staff Recommendation Staff recommends the approval of this condominium amendment. This amendment will allow for the approval of the preliminary plat which is on this same agenda that was postponed from the November 2025 meeting. In addition, the rezoning for the Butterfly Way subdivision can also be acted upon at this same meeting. . RES #260126-4 PRELIMINARY PLAT – BUTTERFLY WAY SUBDIVISION WHEREAS, the applicant has applied for approval of a six (6) lot preliminary plat for the Butterfly Way Subdivision located on Prairie Lake Circle (parcel #1210216); and WHEREAS, staff finds that this preliminary plat complies with the Village of Fox Crossing’s Chapter §419 Land Division Ordinance and with the Village of Fox Crossing Comprehensive Plan; and WHEREAS, the Village of Fox Crossing Planning Commission reviewed this item at their November 19, 2025, and January 21, 2026 meetings and recommended approval of the preliminary plat with the following conditions: 1. Approval of the 6th Amendment to the Prairie Lake Circle Condominium Plat. 2. A Developer Agreement shall be executed with the Village Board. 3. A Final Plat shall be recorded prior to land sales and home construction Planning Commission: Aye Nay Excused Abstain; and NOW, THEREFORE BE IT RESOLVED that the Village of Fox Crossing Board of Trustees hereby recommends approval of the preliminary plat with the above conditions. Adopted this 26th day of January, 2026 Requested by: George Dearborn, AICP, Director of Community Development Submitted by: Dale A. Youngquist, Village President Dale A. Youngquist, Village President Attest: Chantel M. Jaenke, Village Clerk 5 0 2 0 MEMO Date: January 14, 2026 To: Village Planning Commission Members From: Community Development Department Staff RE: Old Business Item 1 - Preliminary Plat Butterfly Way The preliminary plat for Butterfly Way was postponed from the November 2025 Planning Commission Meeting to address conflicting zoning and issues of the PUD that incorporated this land with the condominium. On this same agenda, the applicant is requesting a rezoning from PUD to R-2 Suburban Low-Density District. A location map and a preliminary plat is attached. . . Staff Recommendation The rezoning is in process and a limited development agreement will be needed for this final plat. The rezoning will require two readings by the Village Board. During that time period a development agreement can be prepared for action by the Village Board. A modification of the condominium plat is also on this agenda removing the area of the preliminary plat. Staff recommends approval of the preliminary plat with the following conditions. 1. The condominium plat amendment to be approved by the Planning Commission 2. A development agreement be executed with the Village Board 3. A final plat shall be recorded prior to land sales and home construction. ORD #260126-1:ORD First Reading AMEND FOX CROSSING MUNICIPAL CODE CHAPTER §435 ZONING ORDINANCE – REZONE A PORTION OF VACANT PARCEL #1210216 LOCATED ON PRAIRIE LAKE CIRCLE FROM PLANNED DEVELOPMENT DISTRICT TO R-2 SUBURBAN LOW DENSITY DISTRICT The Village Board of Trustees of the Village of Fox Crossing do ordain as follows: Part I. Chapter §435, Zoning Ordinance, and the Zoning Map made a part thereof, is hereby amended by rezoning a portion of vacant parcel #1210216 located on Prairie Lake Circle from Planned Development District to R-2 Suburban Low Density District as shown in Attachment 1. Part II. Approval of the rezoning is contingent upon the following: 1. Approval and recording of the 6 th Addendum to the Prairie Lake Condominium Plat. Part III. All ordinances or parts of ordinances contradicting the provisions of this ordinance are hereby repealed. Part IV. Effective Date. This ordinance shall take effect and be in full force from and after its passage and publication or posting according to law. Date Introduced: January 26, 2026 Date Adopted: _______________ Requested by: George Dearborn, AICP, Director of Community Development Submitted by: Dale A. Youngquist, Village President Dale A. Youngquist, Village President Attest: Chantel M. Jaenke, Village Clerk ATTACHMENT 1: Proposed Zoning Map Amendment MEMO Date: January 14, 2026 To: Village Planning Commission Members From: Community Development Department Staff RE: New Business Item 3 – Zoning Change PUD to R-2 Decker This proposed zoning change from PUD to R-2 for the parcel proposed for Butterfly Way is requested by the developer to address the issue of the original proposed use of this property which was part of Prairie Lake Condominium. The residents in attendance at the original preliminary plat meeting in November of last year were opposed to this project as they understood that another plan had been approved already for more condominiums in this same area. This rezoning is intended to address this issue. The Village’s adopted future land use map shows this area as medium density, and the R-2 is an allowed zoning designation. The developer desires to create a 6-lot subdivision with individual lots outside of the condominium development. . . Staff Recommendation Staff recommends approval of this rezoning. It is in compliance with the Village’s adopted future land use map and comprehensive plan. ORD #260126-2:ORD First Reading AMEND FOX CROSSING MUNICIPAL CODE CHAPTER §435 ZONING ORDINANCE – REZONE 4425 WEST PROSPECT AVENUE FROM R-1 RURAL RESIDENTIAL DISTRICT TO I-1 LIGHT INDUSTRIAL DISTRICT The Village Board of Trustees of the Village of Fox Crossing do ordain as follows: Part I. Chapter §435, Zoning Ordinance, and the Zoning Map made a part thereof, is hereby amended by rezoning 4425 West Prospect Avenue (parcel #121011601) from R-1 Rural Residential District to I-1 Light Industrial District as shown in Attachment 1. Part II. All ordinances or parts of ordinances contradicting the provisions of this ordinance are hereby repealed. Part III. Effective Date. This ordinance shall take effect and be in full force from and after its passage and publication or posting according to law. Date Introduced: January 26, 2026 Date Adopted: _______________ Requested by: George Dearborn, AICP, Director of Community Development Submitted by: Dale A. Youngquist, Village President Dale A. Youngquist, Village President Attest: Chantel M. Jaenke, Village Clerk ATTACHMENT 1: Proposed Zoning Map Amendment MEMO Date: January 14, 2026 To: Village Planning Commission Members From: Community Development Department Staff RE: New Business Item 2 – Zoning Change 4425 W Prospect This proposed zoning change from R-1 Rural Residential District to I-1 Light Industrial District. The future land us map identifies this property as future industrial. Thus, the proposed zoning change complies with the proposed rezoning future land use map. The applicant is currently pursuing the demolition of the current home on the property. . Staff Recommendation Staff recommends approval of this rezoning. It corresponds to the Villages adopted future land use map. RES #260126-5 CERTIFIED SURVEY MAP – 2025 AMERICAN DRIVE & VACANT PARCEL #12101450901 WHEREAS, the applicant requests approval of a Certified Survey Map (CSM) to combine the parcel located at 2025 American Drive (parcel #121014505) and vacant parcel #12101450901 into one (1) parcel; and WHEREAS, the Village of Fox Crossing Planning Commission reviewed this item at their January 21, 2026 meeting and recommended approval of the Certified Survey Map with the following conditions: 1. All taxes and assessments shall be paid prior to the Village affixing signatures on the Certified Survey Map. 2. The applicant shall provide the Village with a final copy of the recorded CSM. Planning Commission: Aye Nay Excused Abstain NOW, THEREFORE, BE IT RESOLVED that the Village of Fox Crossing Board of Trustees hereby recommends approval of the Certified Survey Map with the above conditions. Adopted this 26 th day of January, 2026 Requested by: George Dearborn, AICP, Director of Community Development Submitted by: Dale A. Youngquist, Village President Dale A. Youngquist, Village President Attest: Chantel M. Jaenke, Village Clerk 5 0 2 0 MEMO Date: January 14, 2026 To: Village Planning Commission Members From: Community Development Department Staff RE: New Business Item 4 – Certified Survey Map – John Ross Overview This Certified Survey Map, (CSM) combines the property to the north with the parcel to the south for outside storage. All parcels that are part of this CSM are zoned I-2 Heavy Industrial District which allows outside storage with appropriate screening. A location map and a copy of the CSM is attached to this memo. Staff recommends approval of this CSM with the following conditions: 1. All taxes are paid prior to recording. 2. A copy of the recorded CSM be provided to the Village. RES #260126-6 CHANGE ORDER #3 & FINAL – MARGEO NEIGHBORHOOD UTILITY IMPROVEMENT PROJECT WHEREAS, on March 24, 2025, DeGroot, Inc. was awarded the Margeo Neighborhood Utility Improvement Project contract in the amount of $3,211,378.96, and with a final construction completion date of October 31, 2025; and WHEREAS, on March 24, 2025, the Village Board approved Change Order #1 for a net decrease of $146,280.56 to remove a portion of the utility project to reduce overall costs for the project; and WHEREAS, on October 27, 2025, the Village Board approved Change Order #2 to provide for a nineteen (19) day final construction completion date extension from October 31, 2025 to November 19, 2025; and WHEREAS, Change Order #3 consists of a total net decrease in the amount of $189,035.63 for the following items: Final Quantity Adjustments $189,035.63 Total: $189,035.63 WHEREAS, it is the recommendation of Engineer Zachary Laabs and Public Works Director Joe Hoechst to approve Change Order #3 & Final to DeGroot, Inc., for a total decrease of $189,035.63, resulting in an adjusted contract amount of $2,876,062.77. NOW, THEREFORE BE IT RESOLVED that the Village of Fox Crossing Board of Trustees hereby approves Change Order #3 & Final for the Margeo Neighborhood Utility Improvement Project contract, for a net decrease of $189,035.63, resulting in an adjusted contract amount of $2,876,062.77, for DeGroot, Inc., 4201 Champion Road, Green Bay, Wisconsin. Adopted this 26 th day of January, 2026 Requested by: Joe Hoechst, Public Works Director Submitted by: Dale A. Youngquist, Village President _______________________________ Dale A. Youngquist, Village President _______________________________ Attest: Chantel M. Jaenke, Village Clerk RES #260126-7 OPERATOR LICENSE APPLICANTS WHEREAS, the operator license applicants for the upcoming two-year term, listed below, have made proper application with the Police Department; and WHEREAS, all applicants either currently hold a valid two-year server license elsewhere, or have successfully completed the mandatory alcohol awareness training program, or have scheduled the course; and WHEREAS, background checks have been conducted by the Police Department; and WHEREAS, the Police Chief submits the applicants with a recommendation of approval as follows: Macy Herman – Approved Lila Daul – Approved Tyson Secor - Approved NOW, THEREFORE, BE IT RESOLVED that the Village of Fox Crossing Board of Trustees recommends the above applicants recommended for approval be approved, pending payment, successful background checks, and completion of a state-approved alcohol awareness training program, for the licensing period beginning July 1, 2024 - June 30, 2026. Adopted this 26 th day of January, 2026 Requested by: Tim Callan, Police Chief Submitted by: Dale A. Youngquist, Village President _______________________________ Dale A. Youngquist, Village President _______________________________ Attest: Chantel M. Jaenke, Village Clerk $11,816,776.59 WHEREAS, the disbursements are categorized below & the detail is attached: Pending: General Fund 176,342.47$ Special Revenue Fund 24,033.23$ Debt Fund -$ Capital Projects Fund 51,471.69$ Water Fund 167,271.13$ Sewer Fund 29,883.79$ Stormwater Fund 28,995.93$ Trust & Agency Fund 16,698.04$ Special Processed Payments 11,322,080.31$ Total: 11,816,776.59$ Requested by: Jeremy Searl, Finance Director Submitted by: Dale A. Youngquist, Village President Dale A. Youngquist, Village President Attest: Chantel M. Jaenke, Village Clerk RES #260126-8 EXPENDITURES NOW, THEREFORE BE IT RESOLVED, the Village of Fox Crossing Board of Trustees hereby authorizes the above expenditures to be paid by the Finance Department with the exception of none. Adopted this 26th day of January, 2026. WHEREAS, the Village of Fox Crossing has outstanding invoices totaling: For Accounts Payable Period Ending: January 20, 2026 For Village Board Meeting of: January 26, 2026 REGULAR PROCESSED CHECKS AMOUNT General Fund $176,342.47 Special Revenue Funds $24,033.23 Debt Fund $0.00 Capital Projects Fund $51,471.69 Water Fund $167,271.13 Sewer Fund $29,883.79 Stormwater Fund $28,995.93 Trust & Agency Fund $16,698.04 Total Bills for January 26, 2026 $494,696.28 SPECIAL PROCESSED PAYMENTS CHECK # PAYEE DEPT. /PURPOSE AMOUNT Village Specials 1/7-1/20/2026 **See Attached Listing** $10,716,954.53 ACH Employee Benefits Corp 1/6-1/16/2026 Flex Spending Claims $2,121.60 ACH Elavon 1/9/2026 CC Fees $253.60 ACH Paymentus 1/16/2026 CC Fees $3,168.67 ACH ETF 1/16/2026 Medical Ins $180,746.70 ACH North Shore 1/16/2026 Deferred Comp $1,500.00 ACH WDC 1/16/2026 Deferred Comp $9,470.08 ACH ETF 1/16/2026 Retirement $116,851.20 ACH WI DOT 1/8/2026 Suspension Fees $24.00 55889-55892 Payroll 1/15/2026 Payroll $275.59 ACH Payroll 1/15/2026 Payroll $205,849.57 ACH Payroll 1/15/2026 Taxes $84,864.77 Total Special Processed Payments $11,322,080.31 GRAND TOTAL $11,816,776.59 ` VILLAGE OF FOX CROSSING 2000 Municipal Drive Neenah, WI 54956 EXPENDITURE SUMMARY