251013 vb packet

A quorum of Police & Fire, Planning, and Park Commissions may be present, although official action by those bodies will not be taken; the only business to be conducted is for Village Board action. Those individuals requiring the assistance of a sign language interpreter to participate in this meeting may call 720.7101 a minimum of five business days prior to the meeting. Village of Fox Crossing Board of Trustees Regular Meeting Monday, October 13, 2025 - 6:00 p.m. Municipal Complex - Arden Tews Assembly Room 2000 Municipal Drive, Neenah WI 54956 Agenda 1. Call to Order, Pledge of Allegiance and Roll Call 2. Awards/Presentations 3. Minutes to Approve/ Minutes and Correspondence to Receive Minutes to Approve a) Regular Village Board Meeting – September 22, 2025 b) Special Village Board Meeting – Budget Workshop #1 – October 6, 2025 Minutes and Correspondence to Receive c) Park Commission Meeting Minutes – September 10, 2025 4. Public Comments Addressed to the Village Board. Individuals properly signed in may speak directly to the Village Board on non- repetitive Village matters whether on, or not on the agenda. However, no announcements of candidacy for any elected position or “electioneering” will be permitted. Commenters must be orderly, wait to be called, speak from the podium, and direct their comments to the Board. A maximum of 2-minutes per person is allowed and you must return to the audience when signaled to do so. The total time allocated for public comments shall not exceed 30 minutes. Public comment is not permitted outside of this public comment period. Note: The Board’s ability to act on or respond to public comments is limited by Chapter 19, WI Stats. To address the Village Board, complete the Public Participation signup sheet. 5. Discussion Items 6. Unfinished Business 7. New Business- Resolutions/Ordinances/Policies a) 251013-1 Appointment of Village of Fox Crossing Clerk – Chantel Jaenke b) 251013-2 Change Order #1 – Municipal Complex Flooring Replacement Project c) 251013-3 Award Proposal – Arden Tews Assembly Room Technology Upgrade Project to Include a 2025 Budget Amendment d) 251013-4 2025 Budget Amendment for Well #3 Rehabilitation Project e) 250922-1:ORD Amend Fox Crossing Municipal Code Chapter §388 Comprehensive Plan – Amend Future Land Use Map for 2075 American Drive, 2025 American Drive, 550 East Shady Lane, and Vacant Parcel #12101450901 Located at the Northeast Corner of East Shady Lane and American Drive from Commercial to Industrial Second Reading & Adoption f) 250922-2:ORD Amend Fox Crossing Municipal Code Chapter §435 Zoning Ordinance – Rezone 2075 American Drive, 2025 American Drive, 550 East Shady Lane, and Vacant Parcel #12101450901 Located at the Northeast Corner of East Shady Lane and American Drive from B-3 Regional Business District to I-2 Heavy Industrial District Second Reading & Adoption g) 250922-3:ORD Amend Fox Crossing Municipal Code Chapter §A450 Fines & Penalties Second Reading & Adoption h) 251013-5 Operator License Applicants i) 251013-6 Expenditures 8. Reports a) Village President Dale Youngquist – Announcement of 2026 Budget Workshop Dates b) Village Manager Jeffrey Sturgell – Winnebago County Agriculture & Household Hazardous Material Clean Sweep Event will be held on Saturday, November 1, 2025 from 8:00 a.m. to 11:00 a.m. at the Village of Fox Crossing Municipal Street Garage & from 1:00 p.m. to 3:00 p.m. at the Village of Winchester; Must Register for Appointment Time by 3:00 p.m. on October 27, 2025 9. Closed Session 10. Adjourn Submitted for approval 10/13/2025 VILLAGE OF FOX CROSSING BOARD OF TRUSTEES REGULAR MEETING Municipal Complex – Arden Tews Assembly Room Monday, September 22, 2025 Minutes 1. Call to Order, Pledge of Allegiance, and Roll Call Meeting called to order by President Youngquist at 6:00 p.m. The Pledge of Allegiance was recited. Village Clerk Darla Salinas took roll call and noted those present: President Dale Youngquist, Trustees Michael Van Dyke, Kris Koeppe, Tim Raddatz, Kate McQuillan, Deb Swiertz , and Barbara Hanson. Also Present: Village Manager Jeffrey Sturgell, Director of Finance Jeremy Searl, Director of Community Development George Dearborn, Fire Chief Todd Sweeney , Chief of Police Scott Blashka, Director of Public Works Joe Hoechst, Director of Parks & Recreation Amanda Geiser, Attorney Andrew Rossmeissl, Engineer Zach Laabs, and Engineer Lee Reibold. There were four attendees. 2. Awards / Presentations 3. Minutes to Approve / Minutes and Correspondence to Receive Minutes to Approve a) Special Village Board Meeting – September 8, 2025 b) Regular Village Board Meeting – September 8, 2025 Minutes and Correspondence to Receive c) Park Commission Meeting Minutes – August 13, 2025 d) Planning Commission Meeting Minutes – August 20, 2025 e) Water Main Breaks Report – August 2025 f) Water Pumpage Report – August 2025 MOTION: Trustee Van Dyke, seconded by Trustee Hanson to approve the minutes and accept other departmental minutes and correspondence into record. Motion carried via voice vote. 4. Public Comments Addressed to the Village Board Natalie Strohmeyer – 618 Bondow Drive Mrs. Strohmeyer stated she has frustrations over the road construction in this area and lack of information they have been receiving. She stated at the public meeting for this project in April, the public was advised that their driveway would be replaced with like material (whet her asphalt or concrete), however this has now changed . She stated there were no minutes or recordings taken from that public meeting so Director Hoechst cannot confirm what was said. Director Hoechst spoke with her and advised it would cost approximately $1,500.00 to replace the end of her drive way with concrete, however, when she received the estimate in writing, it was more than $2,700.00. She expressed her frustration with this process. She stated the contractors dug up more concrete than was needed, which didn’t allow for access in and out of her driveway for a very long time . She stated there was no communication when something would be closed, and she only received one notice when water would be shut off . Other times when the water was shut off, she received notice via a doorbell ring at 6:30 a.m. when the Village Ordinance states no earlier than 7:00 a.m. She stated her mailbox was damaged in July and was replaced earlier today; however, the mail and packages that were inside of it were taken Regular Village Board of Trustees Meeting September 22, 2025 Page 2 with it when it was replaced. They did come back to return the mail and at that time realized the mailbox wasn’t opening and closing due to poor workmanship. Mrs. Strohmeyer stated she is agreeable to paying the original $1,500.00 that was quoted but will not pay the higher amount. She stated she thinks the Village should credit residents for the difference between the cost of concrete and asphalt. She stated she asked for information on the timing of blasting and when she asked for a call back, did not receive a call from either Director Hoechst or Manager Sturgell. Overall, she stated her main issue is the lack of communication with Director Hoechst ’s department. 5. Discussion Items 6. Unfinished Business 7. New Business-Resolutions/Ordinances/Policies a) 250922-1:ORD Amend Fox Crossing Municipal Code Chapter §388 Comprehensive Plan – Amend Future Land Use Map for 2075 American Drive, 2025 American Drive, 550 East Shady Lane, and Vacant Parcel #12101450901 Located at the Northeast Corner of East Shady Lane and American Drive from Commercial to Industrial First Reading MOTION: Trustee Van Dyke, seconded by Trustee Koeppe to accept the First Reading as submitted. Director Dearborn stated these four parcels are currently commercial, but the developer would like the parcels to be changed to industrial for outdoor storage . The Planning Commission recommended this for approval. Motion carried via voice vote. b) 250922-2:ORD Amend Fox Crossing Municipal Code Chapter §435 Zoning Ordinance – Rezone 2075 American Drive, 2025 American Drive, 550 East Shady Lane, and Vacant Parcel #12101450901 Located at the Northeast Corner of East Shady Lane and American Drive from B-3 Regional Business District to I-2 Heavy Industrial District First Reading MOTION: Trustee Van Dyke, seconded by Trustee Hanson to accept the First Reading as submitted. Director D earborn stated the Planning Commission recommended this for approval. Motion carried via voice vote. c) 250922-1 Certified Survey Map – 800 Ninth Street (Parcel #121035315) MOTION: Trustee Hanson, seconded by Trustee Van Dyke to approve as submitted . Director Dearborn stated this will s eparate one smaller lot out from the larger lot for the property adjacent to Bucklin’s, and the P lanning Commission recommended this for approval. Motion carried via voice vote. d) 250922-2 Certified Survey Map – Parcels #12102370204 & #12102370203 Located on West American Drive MOTION: Trustee McQuillan, seconded by Trustee Van Dyke to approve as submitted. Motion carried via voice vote. e) 250922-3:ORD Amend Fox Crossing Municipal Code Chapter § A450 Fines & Penalties First Reading MOTION: Trustee Hanson, seconded by Trustee McQuillan to accept the First Reading as submitted. Chief Blashka stated he worked with Manager Sturgell, Clerk Salinas, and Police Department staff on these changes to increase parking fees throughout the Village. Motion carried via voice vote. f) 250922-3 Change Order #1 – Margeo Stormwater Pond Construction Project MOTION: Trustee Van Dyke, seconded by Trustee Koeppe to approve as submitted. Director Hoechst noted this change is for a time extension only and does not include any extra fees. Motion carried via voice vote. Regular Village Board of Trustees Meeting September 22, 2025 Page 3 g) 250922-4 Change Order #1 – Clayton Avenue Utility Extension Project to Include the Larsen Road Sanitary Sewer Main Improvement Project MOTION: Trustee McQuillan, seconded by Trustee Van Dyke to approve as submitted. Director Hoechst stated this is part of the Town of Clayton funded portion of this project, and the cost belongs to the Town of Clayton which they have been made aware of. Motion carried via voice vote. h) 250922-5 Special Event License for Saint Mary Catholic High School Homecoming Parade Held September 26, 2025 MOTION: Trustee Van Dyke, seconded by Trustee Hanson to approve as submitted. Motion carried via voice vote. i) 250922-6 Temporary Class “B” Retailer’s License – C & R Musky Club, Inc. MOTION: Trustee Van Dyke, seconded by Trustee Koeppe to approve as submitted. Motion carried via voice vote. j) 250922-7 Temporary Class “B” Retailer’s License – Fox Valley Youth Hockey MOTION: Trustee Van Dyke, seconded by Trustee Hanson to approve as submitted. Motion carried via voice vote. k) 250908-1:ORD Amend Fox Crossing Municipal Code Chapter §302 -1(A) for Offenses Endangering Public Safety Second Reading & Adoption MOTION: Trustee McQuillan, seconded by Trustee Hanson to accept the Second Reading and Adoption as submitted. Motion carried via voice vote. l) 250922-8 Operator License Applicants MOTION: Trustee Van Dyke, seconded by Trustee Raddatz to approve as submitted. Motion carried via voice vote. m) 250922-9 Expenditures MOTION: Trustee Koeppe, seconded by Trustee Van Dyke to approve the expenditures submitted without exception. Motion carried via voice vote. 8. Reports a) Village President Dale Youngquist • Announcement of Budget Workshop Dates Village President Youngquist announced the upcoming Budget Workshop Dates to include: Monday, October 6, 2025 from 5:00 p.m. – 9:00 p.m. Monday, October 13, 2025 from 5:00 p.m. until the start of the Regular Village Board Meeting at 6:00 p.m., and then continuing on after the adjournment of the Regular Village Board Meeting until 9:00 p.m. Monday, October 20, 2025 from 5:00 p.m. – 9:00 p.m. Monday, October 27, 2025 from 5:00 p.m. until the start of the Regular Village Board Meeting at 6:00 p.m., and then continuing on after the adjournment of the Regular Village Board Meeting until 9:00 p.m. • 2025 Village of Fox Crossing Budget Public Hearing to be held Monday, November 24, 2025 at 5:00 p.m. in the Arden Tews Assembly Room of the Village Municipal Complex, 2000 Municipal Drive President Youngquist advised the Budget Public hearing will be held at 5:00 p.m. on Monday, November 24th, directly prior to the Regular Village Board Meeting at 6:00 p.m. Regular Village Board of Trustees Meeting September 22, 2025 Page 4 b) Trustee Kris Koeppe – Fall Electronic Recycling Event will be held on Saturday, October 11, 2025 from 8:00 a.m. to Noon at the Municipal Complex Trustee Kris Koeppe reminded residents of the upcoming Fall Electronic Recycling Event on Saturday, October 11th from 8:00 a.m. to 12:00 p.m. in the Municipal Complex Streets garage. He stated all information is on the Village website and stated residents can remain in their vehicle as volunteers will unload the electronics. 9. Closed Session 10. Adjourn At 6:34 p.m., MOTION: Trustee Hanson, seconded by Trustee Swiertz to adjourn . Motion carried via voice vote. Respectfully submitted, Darla M. Salinas, CMC, WCMC Village Clerk Note: These minutes are not considered official until acted upon at an upcoming meeting; therefore, are subject to revision. Submitted for approval 10/13/2025 Village of Fox Crossing Special Meeting of the Board of Trustees – Budget Workshop #1 Municipal Complex – Arden Tews Assembly Room Monday, October 6, 2025 - 5:00 p.m. Minutes 1. Call to Order Clerk Darla Salinas called the workshop to order at 5:02 p.m. and noted those present including: President Dale Youngquist, Trustee Kris Koeppe, Trustee Timothy Raddatz , Trustee Kate McQuillan, Trustee Deb Swiertz, Trustee Barbara Hanson , Village Manager Jeffrey Sturgell, Director of Community Development George Dearborn, Director of Finance Jeremy Searl, Director of Parks and Recreation Amanda Geiser, Fire Chief Todd Sweeney, Assistant Fire Chief Shawn Bordeaux, Police Chief Scott Blashka, Police Captain Tim Callan, Police Administrative Assistant Erin LeMahieu, Police Lieutenant Scott Farrell, Municipal Court Manager Mandy Bartelt, and Municipal Judge Hogan. Excused: Trustee Michael Van Dyke. There was one attendee. 2. Presentation of Departmental Budgets Director Searl presented the overview of the 2026 proposed Budget, the scheduled departments for this evening, and the calendar schedule for budget workshops and the public hearing. He explained the full budget process, which began in July, as well as the format of the budget books that were provided to the Board the week prior. He stated this was a challenging budget year even though all departments were fiscally responsible in their requests. He explained the Village Manager cuts and increases sheet that was handed out to all Board Members at the start of this evening. Director Searl advised that equalized value is provided by the state and measures market and data changes which is then sent out to all assessors to be applied to all propert ies statewide and is designed to apportion taxes equitably across municipalities. The equalized value for Fox Crossing shows an increase of 5.83% (not including TID values) and 6.47% (including TID values). School districts use the increase without including TID values to apportion our responsibility for taxes to the various school districts. The assessed value is determined through our assessor department. Assessed value s in the Village had a n overall increase of 5.8%, split out by type of property: Residential properties increased 8.1%, Commercial properties increased .3%, and Manufacturing properties increased 8.4%. There was large growth in TID #5 and continued growth in TID #2. Director Searl advised the Tax Levy is the only portion of the tax bill the Village has direct control over. The Village has no control over County, Technical College, and School District levies. The proposed budget represents an increase of $369,622 .00 in Village spending (3.66% increase), and $55,070.00 in TID increment (11.6% increase) for a total increase of $424,692.00 (4.02% increase). With assessed value s increasing, the proposed mil rate for the Village is set to drop to $3.79/thousand dollars of value (2.05% decrease). He provided examples of how assessed values for a typical home will change the amount of tax paid to the Village on that home based on recent and current years’ mil rates. Director Searl stated the Village tax levy can only grow by Net New Construction (NNC) and debt service requirements. The Village’s NNC was only .704% this year which generated $67,520.00 of new levy revenue. Levy limits allow spending on debt to fluctuate as needed, however the Village has historically been protective and conservative with our debt and have chosen not to have the total amount of our debt on the levy. With such a low NNC this year, the Village has had to put more debt onto the levy to free up levy funds for operations. The proposed budget adds $108,378.00 to the debt levy for debt service requirements and $197,725.00 to balance the budget , for a total increase of $302,103.00. He provided a history of the last few years as far as amounts added and Special Village Board Budget Workshop – October 6, 2025 2 reasons for adding these amounts to the debt levy. In the past the Village has looked at adding debt to the levy as a last resort. Director Searl detailed this year’s use of the Tax Stabilization Fund. Manager Sturgell advised this fund is healthy, however we don’t want to use it often as you can become reliant on it which is something we don’t want to do. Director Searl stated there is a 4.9% increase in the General Transportation Aids which is a large increase for the Village this year . He reminded the Board about WI Act 12 which eliminated Personal Property Tax making that an aid which is paid from the state so we will no longer receive an increase in taxes from that. The amount received in 2024 is what we will receive going forward unless changed by the State. However, this Act also provides for an increase in funds from shared revenue from the state based on sales tax that was received by the state which came in higher than budgeted. Director Searl reminded the Board that staff wage increases are done under Manager Sturgell’s discretion and the dollar amount budgeted is the same as last year. The CPI increase from the Wisconsin Employment Relations Commission will shift the Village pay schedule by 2.6%, which is a reprieve as these ranges have shifted 6-7% over the last couple of years due to inflation. Health Insurance is one of the Village ’s larger expense s and only has a 2.3% increase this year (approximately $80,604.00). This amount does n ot include any changes f or employees with no coverage going to having coverage, or single coverage to family coverage, or vice versa. There is no increase for Dental Insurance this year, and WRS rates for general employees increased 0.25% from 6.95% to 7.20%, and decreased 0.21% for protected employees from 15.01% to 14.80% (overall an approximate increase of $22,073.00). Director Searl advised that prior to this budget the fund balance was sitting at $4,037,227.00, which equates to 26.76% of the total budget ed expenditures and falls within Village ordinance criteria. The proposed budget has an estimated fund balance of $4,180,387.00 or 27.71% of next year ’s budgeted expenditures and remains in compliance. Judicial Department Director Searl stated revenues for this department are budgeted to increase based on trends from 2024. The proposed budget shows a small increase in salary which is the overflow affect from the salary change for Judge Hogan that was approved last year but is based on the appointment calendar so was only a partial increase last year. He stated that more citations were issued which account for higher revenues, however, there have been more not-guilty pleas which have resulted in increased legal service expenses. There is a s mall increase for interpreter services due to the variety of non-English languages that need to be translated. Judge Hogan stated they have ironed out the wrinkles from year one of holding court at the high school, and they are seeing overwhelming success with this program. The first court session of this school year is later this month , but they are seeing a better number of students and parents showing up for these hearings, and they are getting more involvement from faculty members. Fire Department Director Searl stated there is an i ncrease in Fire Dues revenue to be more in line with actual numbers. The Fire Chiefs have reworked the firefighter schedule and were able to “right-size” this budgeted account based on actual expenditures. There was a request for an increase of 195 hours, however Manager Sturgell cut 100 hours, leaving a net increase of 95 hours for an increased wage expense of $1,855.00. This budget continues to i ncrease wages for hourly and P aid-on-Call positions by $0.25/hour (increase of $17,547.00). There was also a r equested increase to add five additional part-time firefighters eligible to be on WRS pension plan, however Manager Sturgell cut Special Village Board Budget Workshop – October 6, 2025 3 this to one firefighter for a net increase of $2,897.00. Last year’s budget included an addition of a full-time Lieutenant (Fleet Maintenance Officer) and switched to a new schedule with lieutenants alternating days. The Chief requested and was approved to increase total hours for the lieutenant and captain positions by 229 hours for an increase of $7,745.00. Of the Village’s total $311,000.00 wage and benefit increase, Fire represents 13.5% of this budget (approximately $42,000.00). Chief Sweeney advised the addition of the lieutenant position and change to 12 -hour shifts has helped with turnout and response times and has really helped the morning and night gap times . He provided examples of decreased response and turnout times for all different shifts and stated their maintenance to-do list is completely empty and they are caught up on all regular maintenance as well. He advised with doing a lot of the maintenance in house, they have saved an estimated $23,800.00 in labor maintenance costs. He stated he is asking for the extra hours to help cover vacations, more officer meeting time, training drills, etc. The 0241 Building Maintenance Account includes several small projects offset with fund balance including rekeying old station doors, Station #40 and Community Center sprinkler alarm system backflow preventers, and a partial Station #40 roof replacement . There is also an increase for backflow preventer maintenance. This account remains flat as compared to last year from a levy standpoint. The 0310 Office Supplies Account shows a decrease as last year’s budget included office set up for the new lieutenant. The 0330 and 0335 Training and Meals, Mileage, & Travel Accounts shows a reduction due to the removal of the Women’s Weekend National Training based on federal budget cuts but does include out-of-state training for FDIC and National Fire Academy. The 0343 Accreditation and Awards Account includes an onsite review in 2026 which will be offset with fund balance. The 0346 Uniform Expenses Account shows an increase in allowance of $25.00 for the part-time and paid-on-call firefighters from $200.00 to $225.00 and adds a $225.00 allowance for the Fire Administrative Assistant. This account also includes replacement of 10 sets of firefighter turnout gear, however three of these are being financed out of fund balance to keep the levy flat. The 0353 Equipment Maintenance Account has an increase due to SCBA maintenance which occurs every five years and i s offset with fund balance. The 0355 Vehicle Maintenance Account ha d a requested increase of $10,000.00, however this was cut to a $5,000.00 increase by Manager Sturgell. The 0361 Operational Equipment Supplies Account is equal to last year ’s budget and includes $700.00 for two sets of ice rescue equipment, $1,000.00 for Class B foam, and $375.00 for a gas meter docking station for one of the fire trucks. The 0390 EOC (Emergency Operations Center) Operating Supplies Account includes a training exercise at Station #40 offset with fund balance. Director Searl advised the 0854 Capital Outlay Other Account includes replacement and upgrade to the audit system in both fire houses for the antiquated paging system for a cost of $45,000.00 offset with fund balance. They are also looking to purchase new washers and dryers at both fire stations for $3,000.00 from fund balance. The Equipment Replacement Fund (ERF) would have included an increase in funding of approximately $25,000.00 which is be en cut to balance the budget. From the ERF, they are looking to replace the Station #41 Air Compressor ( $51,000.00) and Station #40 Washer Extractor ($14,000.00). The next fire truck on the schedule to be replaced is Rescue 41 in 2028 which will likely need to be ordered early to receive in 2028. Chief Sweeney stated the goals they set last year were met except for the accreditation which was pushed back to this year. The goal for this year is retention of employees , especially paid-on-call, and they intend on implementing some internal recognition programs . There is a new data collection program they are required to learn and use going forward as part of a national database which will start on January 1st when it goes live. They are also working on updating the strategic plan which will be presented to the Village Board after budget season. He stated they are looking forward to upgrading the station audio systems if approved in this budget, and stated they are also focusing on bringing back a training session for the EOC. Special Village Board Budget Workshop – October 6, 2025 4 Police Department Director Searl stated the intergovernmental r evenue billing account to NJSD for the School Resource Officer (SRO) is based on the school year and not our budgeting year, and this calculation has been corrected going forward. The current SRO Agreement expires at the end of this school year, so this budget assumes we will maintain a similar formula going forward and estimated an increase of 4% based on expected wage/benefit changes. The Fines and Penalties revenue account is expected to increase based on current trends and parking violations are showing a significant increase due to the recent increase in the fee schedule which was approved by the Village Board. In Payroll expenditures, the Department is asking to add .2 FTEs (1 day/week) for a communication technician position as the person in this role is a former police officer and provides a lot of help with the accreditation process and other projects. This is a short-term position, so this is being fully funded with fund balance . They are also requesting an i ncrease in C rossing Guard pay from $14.00/hour to $17.00/hour (increase of $3,326.00). This budget includes an i ncrease in the pay range for the Community Service Officers (C SO) to allow interim raises for per formance and longevity ( increasing the ra nge to $15.00/hour - $17.00/hour for a total increase of $3,660 .00). Finally, there is a request to increase overtime hours by 300 hours, however this was cut down to an increase of 100 hours by the Village Manager for a total expenditure increase of $7,833.00. Director Searl advised the Police Union contract is good through 2028, so the current year’s rates are set to increase 2% in mid-March and 2% in mid-September, and this year’s budget includes the start of providing an additional 1% for officers with 10+ years of service. This year ’s budget completes the elimination of the education incentive as it is now part of the base wage rate . He stated there was a calculation error, so this budget shows a large hit to fix a mistake from 2024 and 2025 where the SRO position was budgeted incorrectly (approximately $65,000.00 error). Of the Village’s total $311,000.00 wage and benefit increase, Police represents 71.1% of this budget (approximately $221,000.00). The 0240 Repairs and Maintenance Account absorbs a large increase (approximately $4,000.00) for the maintenance contract of the non-County CAD software which has been placed on the levy. The 0310 Office Supplies Account is equal to last year, with the largest portion being for the remodel of the police command center (front area for communication technicians) in the amount of $15,600.00, however this is a rollover from the last few years that has been placed on hold until decisions have been made regarding a new Police D epartment building. The 0330 and 0335 Training and Miles/Meals/Lodging Accounts have a small increase of $89.00, with no out -of-state training requested at this time. The 0340 Operating Supplies Account has an increase due to the purchase of portable radios and programming. The 0343 Accreditation and Awards Account shows a cut from Manager Sturgell, as there was a request to increase retirement awards to $500.00/retiree to be more aligned with neighboring communities for a total requested increase of $1,500.00, however this was cut to match the budgeted amount from prior years. Trustee McQuillan asked to keep this on the bubble list for future consideration. The 0345 Forms and Printing Account includes additional funding due to Winnebago County no longer printing forms for us. The 0346 Uniform Allowance Account shows a small decrease on the levy but includes $2,000.00 for new uniforms for the new C hief and C aptain or Lieutenant based on changes in management from retirements , $6,000.00 to outfit a new police officer, if needed, including equipment and uniform, and $1,400.00 for new CSO uniforms, if needed, all funded out of fund balance. The 0392 Investigative Expenses Account includes the addition of one portable FLOCK camera to the existing network ($3,600.00 added to levy) and $1,000.00 for set up and training, using fund balance. The 0853 Capital Equipment Vehicle Account does not include a request to purchase any additional vehicles, however the Board could choose to add another vehicle to the fleet as was done in past years. In the Equipment Replacement Fund (ERF), the transfer to the ERF will remain the same Special Village Board Budget Workshop – October 6, 2025 5 as last year to remain consistent with the Fire Department. The regular increase would have been approximately $10,000.00 based on normal updates; however, this is being short funded to balance the budget. For 2026, two patrol vehicles (968 and 969) are scheduled for replacement with ancillary equipment, replacement of the CSO truck which may end up being a different type of vehicle as it doesn’t need to be a pursuit vehicle, and some miscellaneous equipment such as a squad camera, AED, four ballistic shields, etc. Trustee McQuillan asked about the amount included in the ERF for the police canine and if that includes training. Chief Blashka advised that cost is only for the canine and typically does not include any training. Director Searl advised that the canine program has yet to cost the Village any money operationally due to all of the donations previously received and continuing to be received for this program. Trustee Koeppe asked if there have been any further SRO negotiation talks with NJSD. Captain Callan advised they will be starting ne gotiations soon and do not anticipate adding an additional officer at the high school, but possibly some additional hours. Trustee Koeppe asked if we are anticipating adding more FLOCK cameras throughout the Village. Chief Blashka stated the Village has the lowest number of FLOCK cameras in the Fox Valley region. These cameras are not cheap but very they are very effective, and the camera being purchased this year is a mobile unit that can change locations. Trustee Raddatz asked about the cost for the interpreter mobile service and asked what they are currently using. Captain Callan stated the department currently either uses a telephone translator service or Google translate, which has not been very effective. He noted this portable translator could be used by other departments as well. Community Development Department Director Searl stated there is a small increase in the revenue account, however it ’s possible this account should decrease but it’s very hard to predict . Inspection Professional Services is a contracted-out service and is offset by permit revenues. In the payroll account, there is a requested increase for the intern pay of 2.7% from $17.00/hour to $17.46/hour which is split with stormwater. The 0210 Contracted Services Account includes $72,000.00 for a zoning code re -write (offset with fund balance) of which $22,000.00 has been carried forward for a few years , however the cost will be substantially higher than initially expected. The 0799 Economic Developers Incentive Account is a non-TID developer incentive for an apartment building complex on Golf Bridge Drive. Building Inspector Fischenich has advised it is very unlikely they will meet the requirements for this incentive to be paid out, however we need to budget for this just in case. Director Searl noted that the postage account was inadvertently reduced to $0.00 which will be corrected to add $500.00 into this account. Trustee Hanson asked if we could complete the zoning code re-write in house. Director Dearborn stated it would take multiple years for the department to complete. He posted a Request for Proposal and only received one response. He stated that a portion of the Per Capita Funds could be used for a portion of this cost as this falls in to Winnebago County ’s c riteria for the funds . Director Searl noted these funds would otherwise be used to offset the expenses from the Community Development Department and are already accounted for. Trustee Koeppe asked if there is enough funding to get a full-year intern, or back-to-back interns. Director Dearborn stated there is not enough funding and it is challenging to find local interns that can work outside of summer break hours, but they are advertising at the local technical schools and colleges. Special Village Board Budget Workshop – October 6, 2025 6 3. Motion to reconvene to the October 13, 2025 Budget Workshop which will begin at 5:00 p.m. At 8:36 p.m., MOTION: Trustee Hanson, seconded by Trustee Swiertz to reconvene to the October 13, 2025 Budget Workshop at 5:00 p.m. Motion carried via voice vote. Respectfully submitted, Darla M. Salinas, CMC, WCMC, Village Clerk Note: These minutes are not to be considered official until acted upon at an upcoming regular meeting, therefore, are subject to revision. RES #251013-1 APPOINTMENT OF VILLAGE OF FOX CROSSING CLERK – CHANTEL JAENKE WHEREAS, Village Clerk Darla Salinas, who has served as Village Clerk from 2020 through the present, plans to continue her career path as the City Clerk for the City of Oshkosh; and WHEREAS, Clerk Salinas’ last day as Clerk with the Village of Fox Crossing will be November 3, 2025; and WHEREAS, Deputy Clerk Chantel Jaenke has served as the Deputy Clerk of Fox Crossing since September 2021, and is fully trained and certified to serve as the Clerk for the Village of Fox Crossing; and WHEREAS, Village of Fox Crossing Charter Ordinance Chapter 1.05(B)(2) states that the Village Clerk shall be appointed by the Village Board for a term of indefinite duration based upon a nomination by either the Village President or Village Manager; and WHEREAS, Village President Dale Youngquist and Village Manager Jeffrey Sturgell jointly nominate Chantel Jaenke to serve as the Village of Fox Crossing Clerk beginning November 4, 2025. NOW, THEREFORE BE IT RESOLVED that the Village of Fox Crossing Board of Trustees hereby appoints Chantel Jaenke as the Village of Fox Crossing Clerk beginning November 4, 2025. Adopted this 13 th day of October, 2025 Requested by: Dale A. Youngquist, Village President Jeffrey Sturgell, Village Manager Submitted by: Dale A. Youngquist, Village President ______________________________ Dale A. Youngquist, Village President ______________________________ Attest: Darla M. Salinas, Village Clerk RES #251013-2 CHANGE ORDER #1 – MUNICIPAL COMPLEX FLOORING REPLACEMENT PROJECT WHEREAS, on May 19, 2025, H.J. Martin and Son, Inc., was awarded the Municipal Complex Flooring Project contract in the amount of $119,924.21; and WHEREAS, Change Order #1 reflects a net increase of $6,563.18, due to the following: Increase Tile Removal (Labor) $ 1,000.00 Unit price (per Square Yard) Increase for Carpet and Adhesive $ 9,151.90 Decrease in Net Quantity and Cost of Ceramic Tile ($ 4,859.12) Decrease in Net Quantity of Luxury Vinyl Tile (LVT) ($ 1,261.41) Increase in Net Quantity of Vinyl Base $ 2,531.81 Total: $ 6,563.18 WHEREAS, the increase of $6,563.18 from Change Order #1 items, results in a new total contract price of $126,487.39; and WHEREAS, it is the recommendation of Public Works Director Joe Hoechst to approve Change Order #1 to H.J. Martin & Son, Inc., for a total increase in the amount of $6,563.18, resulting in a new contract amount of $126,487.39. NOW, THEREFORE BE IT RESOLVED that the Village of Fox Crossing Board of Trustees hereby approves Change Order #1 for the Municipal Complex Flooring Project contract, for a total increase in the amount of $6,563.18 to H.J. Martin and Son, Inc., 970 American Drive, Neenah, Wisconsin, for an adjusted contract amount of $126,487.39. Adopted this 13 th day of October, 2025 Requested by: Joe Hoechst, Public Works Director Submitted by: Dale A. Youngquist, Village President _______________________________ Dale A. Youngquist, Village President _______________________________ Attest: Darla M. Salinas, Village Clerk FOX CROSSING MUNICIPAL BUILDING 2000 MUNICIPAL DR NEENAH, WI 54956 FOX CROSSING MUNICIPAL BUILDING 2000 MUNICIPAL DR NEENAH, WI 54956 QTY UNIT PRICE TOTAL PRICEU/MDESCRIPTION QUOTE NUMBER QUOTE DATE INSTALL DATE JOB NUMBER SALESPERSON 1 SALESPERSON 2 CUSTOMER PHONE CUSTOMER ID MEASURERJOB TYPE PO NUMBER SHIP TOSOLD TO QUOTE 8/26/2025 PHASE HQ076089 59971 RES-NEENAH AARON HAMNING AARON HAMNING MARY SOUTHER NONE LABOR REMOVE EXISTING-CARPET - GLUE DOWN BY HOUR HR $10,000.001.00 $10,000.00 Removal of glue down carpet, VCT, and vinyl base LABOR REMOVE EXISTING-CERAMIC BY HOUR HR $7,000.001.00 $7,000.00 $17,000.00NONE SUBTOTAL: CARPET #1 RAPID 9.85IN X 39.4IN UNDERSCORE CUSHION, SWIFT TWO SY $20,528.64432.00 $47.52 Units: 432 9.85" X 39.4" CUSHION BACK CARPET TILE TO BE INSTALLED IN LOBBY, 2 CORRIDORS, TOWN HALL/ASSEMBLY. INSTALLATION METHOD: VERTICAL ASHLAR LOBBY & CORRIDOR 125, SET LENGTH OF CARPET TILE PARALLEL TO FRONT OF THE BUILDING CORRIDOR 133,SET LENGTH OF CARPET TILE PARALLEL WITH LENGTH OF HALLWAY (PERPENDICULAR TO LOBBY) MILLIKEN MODULAR NON REACTIVE ADHESIVE 4 GALLON, 4 GALLON EA $3,235.8313.00 $248.91 Units: 13 LABOR CARPET TILE-INSTALL SF $7,580.2510,107.00 $0.75 RUSH 9.85IN X 39.4IN UNDERSCORE CUSHION, SWIFT TWO SY $32,836.32691.00 $47.52 Units: 691 9.85" X 39.4" CUSHION BACK CARPET TILE TO BE INSTALLED IN OFFICE AREAS. INSTALLATION METHOD: VERTICAL ASHLAR; LENGTH OF PLANK SET PARALLEL TO EACH CORRIDOR THAT THE OFFICE TRANSITIONS TO. 8/26/2025, 4:39PM BY M.SOUTHER DATE AUTHORIZED SIGNATURECUSTOMER SIGNATURE Page 1 Pricing expires after 30 calendar days. If this contract is acceptable, sign below and return within 30 days of its date. Upon acceptance, this agreement is a binding contract. No merchandise may be returned for credit without prior written approval, and, will be subject to a 20% handling charge. Payments using a credit card may be subject to a 3.5% fee. No credit will be allowed on claims of error or shortage unless reported immediately. Unpaid invoices are subject to a 1.5% service charge with an annual rate of 18%. This agreement includes Additional Terms and Conditions set forth on its reverse side or attached. Terms of Payment: Net 15 days. **PLEASE SIGN LAST PAGE OF CONTRACT** Docusign Envelope ID: 35FDD554-5B1C-47C1-A08B-A7AD7BD16308 FOX CROSSING MUNICIPAL BUILDING 2000 MUNICIPAL DR NEENAH, WI 54956 FOX CROSSING MUNICIPAL BUILDING 2000 MUNICIPAL DR NEENAH, WI 54956 QTY UNIT PRICE TOTAL PRICEU/MDESCRIPTION QUOTE NUMBER QUOTE DATE INSTALL DATE JOB NUMBER SALESPERSON 1 SALESPERSON 2 CUSTOMER PHONE CUSTOMER ID MEASURERJOB TYPE PO NUMBER SHIP TOSOLD TO QUOTE 8/26/2025 PHASE HQ076089 59971 RES-NEENAH AARON HAMNING AARON HAMNING MARY SOUTHER $64,181.04CARPET #1 SUBTOTAL: CARPET #2 OBEX CUTX CONTOUR 19.69X19.69, GREY SY $2,843.2832.31 $88.00 Units: 9 19.7" X 19.7" ENTRANCE CARPET TILE TO BE INSTALLED IN THE 3 VESTIBULE AREAS. INSTALLATION METHOD: MONOLITHIC MILLIKEN MODULAR NON REACTIVE ADHESIVE 4 GALLON, 4 GALLON EA $248.911.00 $248.91 Units: 1 LABOR CARPET TILE-INSTALL SF $216.00288.00 $0.75 $3,308.19CARPET #2 SUBTOTAL: TILE #1 LABOR CERAMIC - INSTALL PER SF SF $8,340.001,200.00 $6.95 12X24 TILE TO BE INSTALLED IN THE BATHROOMS AND LOCKER ROOMS. DIRECTION: 24" SIDE SET PARALLEL TO THE ENTRY, 1/3 STEP. GROUT: TBD SCHLUTER RENO V 1/2IN SATIN ANODIZED ALUMINUM, SATIN ANODIZED ALUMINUM PC $193.593.00 $64.53 Units: 3 WANDERWISE RECTANGLE 12X24 MT, ROAM MATTE SF $4,626.861,214.40 $3.81 Units: 69 GREEN SEEL WATERPROOFING/ANTI-FRACTURE MEMBRANE- 3-1/2 GALLON, GREENSEEL EA $848.324.00 $212.08 8/26/2025, 4:39PM BY M.SOUTHER DATE AUTHORIZED SIGNATURECUSTOMER SIGNATURE Page 2 Pricing expires after 30 calendar days. If this contract is acceptable, sign below and return within 30 days of its date. Upon acceptance, this agreement is a binding contract. No merchandise may be returned for credit without prior written approval, and, will be subject to a 20% handling charge. Payments using a credit card may be subject to a 3.5% fee. No credit will be allowed on claims of error or shortage unless reported immediately. Unpaid invoices are subject to a 1.5% service charge with an annual rate of 18%. This agreement includes Additional Terms and Conditions set forth on its reverse side or attached. Terms of Payment: Net 15 days. **PLEASE SIGN LAST PAGE OF CONTRACT** Docusign Envelope ID: 35FDD554-5B1C-47C1-A08B-A7AD7BD16308 FOX CROSSING MUNICIPAL BUILDING 2000 MUNICIPAL DR NEENAH, WI 54956 FOX CROSSING MUNICIPAL BUILDING 2000 MUNICIPAL DR NEENAH, WI 54956 QTY UNIT PRICE TOTAL PRICEU/MDESCRIPTION QUOTE NUMBER QUOTE DATE INSTALL DATE JOB NUMBER SALESPERSON 1 SALESPERSON 2 CUSTOMER PHONE CUSTOMER ID MEASURERJOB TYPE PO NUMBER SHIP TOSOLD TO QUOTE 8/26/2025 PHASE HQ076089 59971 RES-NEENAH AARON HAMNING AARON HAMNING MARY SOUTHER Units: 4 BOSTIK BIG TILE AND STONE LATEX MEDIUM SET 50LB GRAY, GRAY BG $597.2117.00 $35.13 Units: 17 MAPEI ULTRACOLOR PLUS SANDED 25LB, TO BE DETERMINED BG $137.373.00 $45.79 Units: 3 MAPEI KERACAULK S SANDED 10 OZ, TO BE DETERMINED TB $52.863.00 $17.62 Units: 3 $14,796.21TILE #1 SUBTOTAL: TILE #2 WANDERWISE PLANK 6X24 MT, ROAM MATTE SF $264.0464.40 $4.10 Units: 4 GREEN SEEL WATERPROOFING/ANTI-FRACTURE MEMBRANE- 3-1/2 GALLON, GREENSEEL EA $212.081.00 $212.08 Units: 1 BOSTIK BIG TILE AND STONE LATEX MEDIUM SET 50LB GRAY, GRAY BG $70.262.00 $35.13 Units: 2 MAPEI ULTRACOLOR PLUS FA SANDED GROUT 25 LBS, TO BE DETERMINED EA $45.791.00 $45.79 Units: 1 MAPEI KERACAULK SANDED ACRYLIC CAULK 10.5 OZ, TO BE DETERMINED EA $17.621.00 $17.62 Units: 1 8/26/2025, 4:39PM BY M.SOUTHER DATE AUTHORIZED SIGNATURECUSTOMER SIGNATURE Page 3 Pricing expires after 30 calendar days. If this contract is acceptable, sign below and return within 30 days of its date. Upon acceptance, this agreement is a binding contract. No merchandise may be returned for credit without prior written approval, and, will be subject to a 20% handling charge. Payments using a credit card may be subject to a 3.5% fee. No credit will be allowed on claims of error or shortage unless reported immediately. Unpaid invoices are subject to a 1.5% service charge with an annual rate of 18%. This agreement includes Additional Terms and Conditions set forth on its reverse side or attached. Terms of Payment: Net 15 days. **PLEASE SIGN LAST PAGE OF CONTRACT** Docusign Envelope ID: 35FDD554-5B1C-47C1-A08B-A7AD7BD16308 FOX CROSSING MUNICIPAL BUILDING 2000 MUNICIPAL DR NEENAH, WI 54956 FOX CROSSING MUNICIPAL BUILDING 2000 MUNICIPAL DR NEENAH, WI 54956 QTY UNIT PRICE TOTAL PRICEU/MDESCRIPTION QUOTE NUMBER QUOTE DATE INSTALL DATE JOB NUMBER SALESPERSON 1 SALESPERSON 2 CUSTOMER PHONE CUSTOMER ID MEASURERJOB TYPE PO NUMBER SHIP TOSOLD TO QUOTE 8/26/2025 PHASE HQ076089 59971 RES-NEENAH AARON HAMNING AARON HAMNING MARY SOUTHER LABOR CERAMIC-INSTALL MINIMUM CHARGE EA $1,000.001.00 $1,000.00 6X24 TILE TO BE INSTALLED IN THE 3 VESTIBULES. 12X24 TILE TO BE INSTALLED IN MAIN VESTIBULE IN COMBINATION WITH THE 6X24 TILE. DIRECTION: REFER TO EACH OF THE VESTIBULE LAYOUTS PER THE ATTACHED DRAWINGS GROUT: TBD SCHLUTER JOLLY EDGE TRIM 3/8 10FT AE, SATIN ALUMINUM EA $250.1411.00 $22.74 Units: 11 $1,859.93TILE #2 SUBTOTAL: LVT #1 MAPEI KERACAULK SANDED ACRYLIC CAULK 10.5 OZ, SAHARA BEIGE EA $17.621.00 $17.62 Units: 1 OBELISK GLUE DN, GRAY SLATE SF $6,327.902,002.50 $3.16 Units: 50 2.5MM 12X24 LUXURY VINYL TILE (GLUED W/ NO GROUT) TO BE INSTALLED IN THE BREAK ROOM, IN PASSAGE 144 & CONTINUE LVT INTO THE VESTIBULE HALLWAY AND STOP AT THE VESIBULE, AND AT MAIL/STORAGE/VAULT/COMP RM. DIRECTION: 1/2 ASHLAR 24" SIDE SET PARALLEL TO ENTRY DOORS 24" SIDE SET PARALLEL TO THE LENGTH OF PASSAGE 144 MAPEI ULTRABOND ECO 399 ADHESIVE 4 GALLON, 4 GALLON EA $427.293.00 $142.43 Units: 3 LABOR LUXURY VINYL-INSTALL PER SF SF $4,504.502,002.00 $2.25 8/26/2025, 4:39PM BY M.SOUTHER DATE AUTHORIZED SIGNATURECUSTOMER SIGNATURE Page 4 Pricing expires after 30 calendar days. If this contract is acceptable, sign below and return within 30 days of its date. Upon acceptance, this agreement is a binding contract. No merchandise may be returned for credit without prior written approval, and, will be subject to a 20% handling charge. Payments using a credit card may be subject to a 3.5% fee. No credit will be allowed on claims of error or shortage unless reported immediately. Unpaid invoices are subject to a 1.5% service charge with an annual rate of 18%. This agreement includes Additional Terms and Conditions set forth on its reverse side or attached. Terms of Payment: Net 15 days. **PLEASE SIGN LAST PAGE OF CONTRACT** Docusign Envelope ID: 35FDD554-5B1C-47C1-A08B-A7AD7BD16308 FOX CROSSING MUNICIPAL BUILDING 2000 MUNICIPAL DR NEENAH, WI 54956 FOX CROSSING MUNICIPAL BUILDING 2000 MUNICIPAL DR NEENAH, WI 54956 QTY UNIT PRICE TOTAL PRICEU/MDESCRIPTION QUOTE NUMBER QUOTE DATE INSTALL DATE JOB NUMBER SALESPERSON 1 SALESPERSON 2 CUSTOMER PHONE CUSTOMER ID MEASURERJOB TYPE PO NUMBER SHIP TOSOLD TO QUOTE 8/26/2025 PHASE HQ076089 59971 RES-NEENAH AARON HAMNING AARON HAMNING MARY SOUTHER $11,277.31LVT #1 SUBTOTAL: VINYL BASE CB-XX 1/8 4IN X 120FT COIL TOE, BURNT UMBER LF $6,652.803,360.00 $1.98 Units: 28 LABOR - VINYL BASE INSTALL PER LF LF $6,720.003,360.00 $2.00 HENRY 440 COVEBASE ADHESIVE - 30OZ TUBE, 440-30 EA $659.7565.00 $10.15 Units: 65 CTA-XX-A 12FT CARPET TO RESILIENT ADAPTOR, BURNT UMBER LF $32.1612.00 $2.68 Units: 1 $14,064.71VINYL BASE SUBTOTAL: 8/26/2025, 4:39PM BY M.SOUTHER DATE AUTHORIZED SIGNATURECUSTOMER SIGNATURE Page 5 Pricing expires after 30 calendar days. If this contract is acceptable, sign below and return within 30 days of its date. Upon acceptance, this agreement is a binding contract. No merchandise may be returned for credit without prior written approval, and, will be subject to a 20% handling charge. Payments using a credit card may be subject to a 3.5% fee. No credit will be allowed on claims of error or shortage unless reported immediately. Unpaid invoices are subject to a 1.5% service charge with an annual rate of 18%. This agreement includes Additional Terms and Conditions set forth on its reverse side or attached. Terms of Payment: Net 15 days. **PLEASE SIGN LAST PAGE OF CONTRACT** Docusign Envelope ID: 35FDD554-5B1C-47C1-A08B-A7AD7BD16308 FOX CROSSING MUNICIPAL BUILDING 2000 MUNICIPAL DR NEENAH, WI 54956 FOX CROSSING MUNICIPAL BUILDING 2000 MUNICIPAL DR NEENAH, WI 54956 QTY UNIT PRICE TOTAL PRICEU/MDESCRIPTION QUOTE NUMBER QUOTE DATE INSTALL DATE JOB NUMBER SALESPERSON 1 SALESPERSON 2 CUSTOMER PHONE CUSTOMER ID MEASURERJOB TYPE PO NUMBER SHIP TOSOLD TO QUOTE 8/26/2025 PHASE HQ076089 59971 RES-NEENAH AARON HAMNING AARON HAMNING MARY SOUTHER Work to be completed during standard business hours, M-F, 7-4pm (times to be determined) Contact person: Brian Bauer 920-720-7181 bbauer@foxcrossingwi.gov Customer Responsibilities Disclaimer: Prior to Installation and After Completion _____Disconnect, reconnect, and move any appliances _____Disconnect and reconnect electronics _____Move all breakable items _____Clear all items from the floor _____After installation, cut down doors if necessary _____Move all furniture; HJ to lift partitions Customer Responsibilites - Toilet - Disclaimer: _____ Customer is responsible to pull and reinstall toilet(s) prior to installation and after completion Dust Disclaimer: Please be aware that while your business is under construction, some dust & debris should be expected. Should you have specific requests regarding the care of your 8/26/2025, 4:39PM BY M.SOUTHER DATE AUTHORIZED SIGNATURECUSTOMER SIGNATURE Page 6 Pricing expires after 30 calendar days. If this contract is acceptable, sign below and return within 30 days of its date. Upon acceptance, this agreement is a binding contract. No merchandise may be returned for credit without prior written approval, and, will be subject to a 20% handling charge. Payments using a credit card may be subject to a 3.5% fee. No credit will be allowed on claims of error or shortage unless reported immediately. Unpaid invoices are subject to a 1.5% service charge with an annual rate of 18%. This agreement includes Additional Terms and Conditions set forth on its reverse side or attached. Terms of Payment: Net 15 days. **PLEASE SIGN LAST PAGE OF CONTRACT** Docusign Envelope ID: 35FDD554-5B1C-47C1-A08B-A7AD7BD16308 FOX CROSSING MUNICIPAL BUILDING 2000 MUNICIPAL DR NEENAH, WI 54956 FOX CROSSING MUNICIPAL BUILDING 2000 MUNICIPAL DR NEENAH, WI 54956 QTY UNIT PRICE TOTAL PRICEU/MDESCRIPTION QUOTE NUMBER QUOTE DATE INSTALL DATE JOB NUMBER SALESPERSON 1 SALESPERSON 2 CUSTOMER PHONE CUSTOMER ID MEASURERJOB TYPE PO NUMBER SHIP TOSOLD TO QUOTE 8/26/2025 PHASE HQ076089 59971 RES-NEENAH AARON HAMNING AARON HAMNING MARY SOUTHER home, please inform your sales person prior to the project start date. Our installation team will take precautions to manage the work area and minimize the disruption. Cover in-take vents that may be affected by the work areas. In-Floor Heat Disclaimer: ____ There is no in-floor heat in the rooms of my home where H.J. Martin is installing flooring ____ H.J. Martin is not responsible for any damages or costs resulting from customer's failure to inform H.J. Martin of the existence of in-floor heat Return Policy: Special Order Material _____ No returns on special order or close out materials Time and Material Disclaimer: _____ Any additional labor will be billed at time & materials, $99/hr per installer QUOTE SUBTOTAL $126,487.39 SALES TAX (5.00% WI-70 WINNEBAGO) $0.00 QUOTE TOTAL $126,487.39 **QUOTE EXPIRES 30 DAYS FROM DATE SHOWN ABOVE** Remit payment to: P.O. Box 11387, Green Bay, WI 54307-1387 8/26/2025, 4:39PM BY M.SOUTHER DATE AUTHORIZED SIGNATURECUSTOMER SIGNATURE Page 7 Pricing expires after 30 calendar days. If this contract is acceptable, sign below and return within 30 days of its date. Upon acceptance, this agreement is a binding contract. No merchandise may be returned for credit without prior written approval, and, will be subject to a 20% handling charge. Payments using a credit card may be subject to a 3.5% fee. No credit will be allowed on claims of error or shortage unless reported immediately. Unpaid invoices are subject to a 1.5% service charge with an annual rate of 18%. This agreement includes Additional Terms and Conditions set forth on its reverse side or attached. Terms of Payment: Net 15 days. **PLEASE SIGN LAST PAGE OF CONTRACT** Docusign Envelope ID: 35FDD554-5B1C-47C1-A08B-A7AD7BD16308 9/3/2025 | 9:43 AM CDT Page 8 Docusign Envelope ID: 35FDD554-5B1C-47C1-A08B-A7AD7BD16308 RES #251013-3 AWARD PROPOSAL – ARDEN TEWS ASSEMBLY ROOM TECHNOLOGY UPGRADE PROJECT TO INCLUDE A 2025 BUDGET AMENDMENT WHEREAS, three (3) proposals for the Arden Tews Assembly Room Technology Upgrade Project were submitted to the Information Technology (IT) Department (proposal tabulation as follows): Vendor Base Proposal Camera Corner Connecting Point $ 75,777.90 Marco $ 76,486.14 Heartland Business Systems $ 77,035.91* * Please note that Heartland Business Systems submitted a proposal including four (4) x 55” screens versus Camera Corner Connecting Point and Marco who submitted a proposal with two (2) x 65” screens and two (2) x 75” screens. WHEREAS, it is the recommendation of the IT Director Tim Plagenz to award the Base Proposal to Camera Corner Connecting Point in the total amount of $75,777.90, with authorization for IT Director Plagenz to spend up to a maximum of $81,840 to address any necessary project adjustments. NOW, THEREFORE BE IT RESOLVED by the Village of Fox Crossing Board of Trustees to hereby award the Base Proposal for the Arden Tews Assembly Room Technology Upgrade project to Camera Corner Connecting Point, 529 N. Monroe, Green Bay, Wisconsin, for the total amount of $75,777.90. BE IT FURTHER RESOLVED, the Board authorizes IT Director Plagenz to spend up to a maximum of $81,840 on the project for any necessary project adjustments. BE IT FURTHER RESOLVED, that the 2025 Village of Fox Crossing budget is amended, as attached, to provide an additional $7,840 for the Arden Tews Assembly Room Technology Upgrade Project, resulting in a total amount of $81,840 for the project. Adopted this 13 th day of October, 2025 Requested by: Timothy Plagenz, Director of Information Technology Submitted by: Dale A. Youngquist, Village President ______________________________ Dale A. Youngquist, Village President ______________________________ Attest: Darla M. Salinas, Village Clerk FOX CROSSING 2025 BUDGET AMENDMENT ACCOUNT ACCOUNT CURRENT ADJUSTMENT ADJUSTED NUMBER DESCRIPTION BUDGET NEEDED BUDGET COMMENTS General Fund - 101 Expenditures / Transfers to: 101-5100-500.08-14 Capital Equipment - Other 51,800 5,488 57,288 Assembly Room AV and Campera Equipment Upgrade ($7,840 total) Total General Fund Expenditure Adjustments 5,488 Offset From Revenues / (Expenditures) / Transfers from: 101-5100-492.09-00 Transfer from Fund Balance-General Government 387,903 5,488 393,391 Use of Fund Balance: 387,903 5,488 393,391 Water Utility - 611 Expenses / Capital Outlay / Transfers to: 611-0500-920.08-15 Computer Equipment / Software 33,729 784 34,513 Assembly Room AV and Campera Equipment Upgrade ($7,840 total) Water Utility Subtotal: 33,729 784 34,513 Offset from Revenues / (Expenses) / Transfers in 611-5300-492.09-00 Transfer from Unassigned Fund Balance 320,454 784 321,238 Water Utility Subtotal funding sources: 320,454 784 321,238 Sewer Utility - 612 Expenses / Capital Outlay / Transfers to: 612-5300-705.08-15 Computer Equipment / Software 33,729 784 34,513 Assembly Room AV and Campera Equipment Upgrade ($7,840 total) Sewer Utility Subtotal: 33,729 784 34,513 Offset from Revenues / (Expenses) / Transfers in 612-5300-492.09-00 Transfer from Unassigned Fund Balance 91,284 784 92,068 Sewer Utility Subtotal funding sources: 91,284 784 92,068 Storm Utility - 613 Expenses / Capital Outlay / Transfers to: 613-5300-755.08-15 Computer Equipment / Software 33,229 784 34,013 Assembly Room AV and Campera Equipment Upgrade ($7,840 total) Storm Utility Subtotal: 33,229 784 34,013 Offset from Revenues / (Expenses) / Transfers in 613-5300-492.09-00 Transfer from Fund Balance 381,949 784 382,733 Storm Utility Subtotal funding sources: 381,949 784 382,733 BACKUP TO RESOLUTION # 251013-3 Video Upgrade Council Room Village of Fox Crossing Site Address: Our Mission: To provide world-class technology solutions with an unwavering commitment to our Customers, Vendor Partners and Employees while providing an environment that encourages profitable growth, learning and fun! 529 N. Monroe Green Bay, WI 54301 www.cccp.comWebsite: OPP152568 07/01/2025 3 Project #: Modified Date: Revision: 2000 Municipal Drive Neenah Billing Address: 2000 Municipal Dr Neenah WI 54956WI 54956 Village of Fox Crossing Village of Fox Crossing Acct. Manager Jason Hussong 851 Commerce Ct Buffalo Grove, IL 60089 ACP CreativIT LLC (d/b/a Camera Corner Connecting Point or CCCP) www.acpcreativit.com Tim Plagenz tplagenz@foxcrossingwi.gov Project Description: Council Room Video Upgrade Integration Services Scope of Work A. Summary: The purpose of this proposal is to provide, install, and commission an upgraded in-house video distribution system as well as live production system in the council room at Village of Fox Crossing Municipal Building 2000 Municipal Dr, Neenah, WI 54956. The in-house system will include 4 large displays in addition to existing projector and screen and integration of dais monitors. The video sources will include laptop inputs on both sides of dais and wireless presentation. In house video distribution will be managed by a video over IP solution. The video production system will replace an existing system and include four 4K PTZ cameras configured as HD, video switcher, SD card based recorder with USB for streaming, and a large multi view display. The proposal will include all installation, commissioning, and training. Power for new displays will be provided by customer or others. B. System Description a. Locate a 12U rack on house right under dais desk near clerk location. The new rack will hold IP encoders for wireless presentation as well as OFE HDMI distribution for dais monitors, network switch, TCP link, power distribution. b. Install HDMI wall plate type encoders in dais walls adjacent to existing XLR plates. Run cat6 cabling from plates to video rack switch. One on each side of dais. c. Connect video encoder for wireless presentation in video rack. d. The network switch for video will be connected to two other switches to make one large vlan for all AV. Network for AV will be isolated. e. Locate two 75-inch displays on tilt mounts approximately half way in council room. f. Locate two 65-inch displays in ceiling in front of dais soffit using pipe and ceiling mounts. g. Locate IP decoders behind each of the four new displays. Run cat6 cable from each decoder to video rack switch. h. Locate an IP video decoder at the existing projector in ceiling. Connect HDMI and control to projector. i. Locate 10-inch touch panel at dais clerk location. Connect cat6 cable to video network switch. j. Connect program audio from video system to existing dsp using Dante audio. k. Retain existing video production booth rack and remove components. l. Remove exiting video production components from production desk. m. Locate SD card based recorder, power, network switch, ATEM controller, and drawer in existing rack. n. Locate 8 input HD video switcher at desk. o. Locate 27-inch multi view monitor at desk. p. Locate four 4K PTZ cameras in white on walls in council room using wall brackets. Configure as HD. q. Two will live on rear wall to capture wide shots. r. Two will flank the room on sides half way back to capture dais sides. s. Run cat6 and SDI cable from each camera to video booth rack switch. t. SDI will connect to switcher. u. Connect existing audio from DSP to ATEM switcher audio input. v. Locate PTZ controller at desk adjacent to ATEM switcher. w. Locate video decoder for program content in video rack. Connect to ATEM for content input. x. Source Devices: i. Wireless presentation ii. Two HDMI inputs iii. Four PTZ cameras y. Displays: Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 2 of 26 y. Displays: i. Two 75-inch displays and two 65-inch displays added to council room ii. Existing ceiling mounted projector/screen iii. Content video decoder at production iv. Streaming and recorder feed z. Audio: i. Program audio in room will be pulled from decoder at projector. Audio at projector will be audio to speakers when presenting from sources other than clerk PC. ii. USB audio from laptop will be made source when conferencing. iii. Existing mics in room and far end for conferencing. iv. Conferencing audio return from clerk PC via USB from DSP . v. All audio from room will be sent to production system switcher for capture in recording and streaming. vi. Audio for conferencing will be provided to clerk PC via USB. USB extender for camera feed that can be changed from program and iso camera source. vii. Audio from mics will mix as they currently stand and reinforce in speakers. The mics will send to far end as they currently do. viii. Existing file will be pulled and modified as needed. ix. No AEC will be added to DSP . aa. Controls: i. 10-inch touch panel will live at clerk area at dais. The panel will include controls to power on the system including granular control for front displays, side displays and projector power. ii. There will be video zones that are selectable by source. Front ceiling displays and side displays will be a zone, projector will be a second zone, production booth decoder separate zone, and dais monitors a separate zone. Sources will be HDMI Dais left, HDMI dais right, wireless presentation. - bb. Networking: i. Three network switches will connect as one AV vlan. One existing audio switch will trunk to two new switches, dais and production racks. DHCP may be used for video endpoints and QSYS. Black magic and DSP will be static. cc. Equipment Location: i. Walls ii. Ceiling iii. Dais rack and desk iv. DSP rack v. Production rack and desk C. Exclusions: The following work is not included in our Scope of Work: a. All conduit, high voltage, wiring panels, breakers, relays, boxes, receptacles, etc. b. Concrete saw cutting and/or core drilling. c. Fire wall, ceiling, roof and floor penetration. d. Necessary gypsum board replacement and/or repair. e. Necessary ceiling tile or T-bar modifications, replacements and/or repair. f. All millwork (moldings, trim, cut outs, etc.). g. Patching and Painting. h. Permits (unless specifically provided for and identified within the contract). Project Resources: Account Manager: Jason Hussong Design Engineer: Danny Lueck Control Programming: TBD QSYS DSP Programming: TBD QSYS Project Manager: TBD Trainer: TBD Network Engineering: N/A VOIP Engineering: N/A Other: Other: Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 3 of 26 Production Booth PriceUnit PriceQuantity Description Blackmagic Design 8-Channel 3G-SDI Live Streaming Switcher 1 Blackmagic Design Blackmagic Audio Monitor 12G G3 (1 RU) 1 Blackmagic Design Blackmagic Design Micro Converter HDMI to SDI 3G (with Power Supply) 1 Blackmagic Design Blackmagic Design Micro Converter - SDI to HDMI 3G with Power Supply 1 Blackmagic Design Teranex Mini - Rack Shelf 1 Blackmagic Design Blackmagic Design HyperDeck Studio HD Mini 1 Cables To Go 3m USB 2.0 A/B Cable - Black (9.8ft) 1 Cables To Go 10ft USB-C 2.0 Male to Male Cable 1 Cables To Go 10ft USB 3.0 USB-C to USB-A Cable M/M - Black 1 Canare Canare 12G-SDI-006 12G-SDI 4K/UHD Low Loss Digital Video Coaxial Cable, 6ft 1 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 4 of 26 Canare 12G-SDI 4K/UHD Low Loss Digital Video Coaxial Cable, 10ft 1 Canare 12G-SDI 4K/UHD Low Loss Digital Video Coaxial Cable, 15ft 2 Comprehensive Pro AV/IT Integrator Series MicroFlex 48G 8K HDMI Cable 6 feet-Jet Black 1 Hosa 10' 3.5mm TRS to Dual RCA Audio Y-Cable 1 Hosa IEC C13 to NEMA 5-15P, 14 AWG Black 3 foot 1 Icron USB 2.0 Ranger 2311 - NA, 1-Port Flexible Power 100m Cat 5e/6/7 Extender System, Plastic, 100-240V Power Adapter, NA Power Cord 1 LinkUSA Inc Custom Panel, 1RU, UV Printed, (1) etherCON Passthrough CCCP Logo 1 Middle Atlantic 2SP FLANGED ECONO BLANK 1 Middle Atlantic 1SP FLANGED ECONO VENT 2 Middle Atlantic 10 PACK L LACER BAR 1 Middle Atlantic 100PC 10-32 RACK SCREWS W 1 Middle Atlantic 12SP(21'')RAIL KIT RK/BRK 1 Middle Atlantic 3SP UTIL. DRAWER.BLK 1 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 5 of 26 Equipment: $11,335.00 Production Booth Total $1,399.75Labor: $12,734.75 Netgear 8x1G PoE+ 240W 2x1G and 2xSFP+ Managed Switch 1 Promaster SDXC 128GB Rugged CINE UHS-II SD Card 2 RDL Audio Converter – Balanced to Unbalanced - Terminals, dual-RCA 1 Shure Professional Studio Headphones - Black 1 Skaarhoj SKAARHOJ PTZ Pro V2B with Hall Effect Joystick and Blue Pill Inside 1 Tripp Lite 5 Feet Cat6 Gigabit Snagless Molded Patch Cable (RJ45 M/M) - Black 1 Tripp Lite CAT6 M-M Cable, 15', Black 2 Tripp Lite Cat6 Gigabit Patch Cable Snagless UTP RJ45 Molded Slim Black 15ft 1 Viewsonic ViewSonic VP2768a-4K 27" ColorPro 4K UHD IPS Monitor with 90W Powered USB C, RJ45, sRGB and HDR10 - 27" Class - In-plane Switching (IPS) Technology - 4K UHD 3840 x 2160 - 1.07 Billion Colors - 350 Nit Typical - 5.90 1 Visionary Solutions AV-over-IP decoder, 4K60 4:4:4, ultra-low latency 1 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 6 of 26 Equipment: $2,350.00 Dais Total $522.50Labor: $2,872.50 Dais PriceUnit PriceQuantity Description Liberty AV Solutions LOW VOLT MT/BRKT DG RETRO 2 Visionary Solutions 4K60 4:4:4 Over IP Wallplate Encoder, HDMI only, Dual Gang 2 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 7 of 26 Equipment: $5,756.00 Dais: Ceiling Total $1,684.00Labor: $7,440.00 Dais: Ceiling PriceUnit PriceQuantity Description Chief ANGLED CEILING ADAPTER 2 Chief FIXED PIPE 48 2 Chief SINGLE CEILING MOUNT LARGE BLACK 2 Comprehensive Pro AV/IT Integrator Series MicroFlex 48G 8K HDMI Cable 6 feet-Jet Black 2 Extron 4K Premium High Speed HDMI Ultra-Flexible Cable - 15' (4.5 m) 2 Philips 65" Prosumer 18/7 Display, UHD (3840x2160), 400 NIT 2 Visionary Solutions AV-over-IP decoder, 4K60 4:4:4, ultra-low latency 2 Windy City Wire DB9F to Bare Wire 10' Cable Assembly 2 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 8 of 26 Equipment: $3,468.00 Dais: Desk Total $828.80Labor: $4,296.80 Dais: Desk PriceUnit PriceQuantity Description Cables To Go 10ft USB-C 2.0 Male to Male Cable 1 QSC LLC Q-SYS AV Bridging feature license. One license is required per TSC Series Gen 3 touch screen controller with AV Bridging enabled. Perpetual. For TSC-70-G3 & TSC-101-G3 1 QSC LLC Q-SYS 10.1? PoE Touch Screen Controller for In-Wall Mounting. Color - Black only 1 QSC LLC Table top mounting accessory for TSC-70-G3 and TSC-101-G3. 1 Tripp Lite CAT6 M-M Cable, 15', Black 1 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 9 of 26 Council Room Wall PriceUnit PriceQuantity Description Liberty AV Solutions LOW VOLT MT/BRKT SG RETRO 8 VANCO Single Gang Plate with Brush Style Grommet - White 8 Equipment: $120.00 Council Room Wall Total $184.00Labor: $304.00 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 10 of 26 Alternates Subtract $940.00 Move SE, a third generation PTZ camera, featuring 20X Optical Zoom, 1080 Resolution at 60fps and a 72.5 HFOV. Supports simultaneous IP Video (NDI|HX Upgradeable, SRT, RTMPS, RTSP), USB3.0, HDMI2.0 and 3G-SDI as outputs -White 1 PTZOptics Council Room Wall: House Left PriceUnit PriceQuantity Description Canare BNC connector for Canare L-5.5CUHD cable 2 Canare Canare 12G rated SDI cable 75 CCCP One Piece RJ45 crimp connector for Cat6 cable 2 CCCP CAT. 6 Plenum Black 75 Chief FUSION PULLOUT 1 Chief Micro-Adjust Tilt Wall Mount X-Large 1 Comprehensive Pro AV/IT Integrator Series MicroFlex 48G 8K HDMI Cable 6 feet-Jet Black 1 Philips 75" Prosumer 18/7 Display, UHD (3840x2160), 400 NIT 1 PTZOptics Move 4K, a third generation PTZ camera, featuring 20X Optical Zoom, 4K Resolution at 60fps & a 60.7 HFOV in White. Supports simultaneous IP Video(NDI|HX3, SRT, RTMPS, RTSP), USB2.0 & 3G- SDI or HDMI2.0 as outputs w/Auto-Tracking capabilities.-PT20X-4K- WH-G3 1 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 11 of 26 Equipment: $5,629.00 Council Room Wall: House Left Total $1,221.50Labor: $6,850.50 PTZOptics Small Universal Wall Mount, White 1 Visionary Solutions AV-over-IP decoder, 4K60 4:4:4, ultra-low latency 1 Windy City Wire DB9F to Bare Wire 10' Cable Assembly 1 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 12 of 26 Alternates Subtract $940.00 Move SE, a third generation PTZ camera, featuring 20X Optical Zoom, 1080 Resolution at 60fps and a 72.5 HFOV. Supports simultaneous IP Video (NDI|HX Upgradeable, SRT, RTMPS, RTSP), USB3.0, HDMI2.0 and 3G-SDI as outputs -White 1 PTZOptics Council Room Wall: House Right PriceUnit PriceQuantity Description Canare BNC connector for Canare L-5.5CUHD cable 2 Canare Canare 12G rated SDI cable 75 CCCP One Piece RJ45 crimp connector for Cat6 cable 2 CCCP CAT. 6 Plenum Black 75 Chief FUSION PULLOUT 1 Chief Micro-Adjust Tilt Wall Mount X-Large 1 Comprehensive Pro AV/IT Integrator Series MicroFlex 48G 8K HDMI Cable 6 feet-Jet Black 1 Philips 75" Prosumer 18/7 Display, UHD (3840x2160), 400 NIT 1 PTZOptics Move 4K, a third generation PTZ camera, featuring 20X Optical Zoom, 4K Resolution at 60fps & a 60.7 HFOV in White. Supports simultaneous IP Video(NDI|HX3, SRT, RTMPS, RTSP), USB2.0 & 3G- SDI or HDMI2.0 as outputs w/Auto-Tracking capabilities.-PT20X-4K- WH-G3 1 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 13 of 26 Equipment: $5,629.00 Council Room Wall: House Right Total $1,221.50Labor: $6,850.50 PTZOptics Small Universal Wall Mount, White 1 Visionary Solutions AV-over-IP decoder, 4K60 4:4:4, ultra-low latency 1 Windy City Wire DB9F to Bare Wire 10' Cable Assembly 1 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 14 of 26 Alternates Subtract $940.00 Move SE, a third generation PTZ camera, featuring 20X Optical Zoom, 1080 Resolution at 60fps and a 72.5 HFOV. Supports simultaneous IP Video (NDI|HX Upgradeable, SRT, RTMPS, RTSP), USB3.0, HDMI2.0 and 3G-SDI as outputs -White 1 PTZOptics Equipment: $5,011.50 Council Room Wall: Rear Total $931.50Labor: $5,943.00 Council Room Wall: Rear PriceUnit PriceQuantity Description Canare BNC connector for Canare L-5.5CUHD cable 4 Canare Canare 12G rated SDI cable 150 CCCP One Piece RJ45 crimp connector for Cat6 cable 6 CCCP CAT. 6 Plenum Black 225 PTZOptics Move 4K, a third generation PTZ camera, featuring 20X Optical Zoom, 4K Resolution at 60fps & a 60.7 HFOV in White. Supports simultaneous IP Video(NDI|HX3, SRT, RTMPS, RTSP), USB2.0 & 3G- SDI or HDMI2.0 as outputs w/Auto-Tracking capabilities.-PT20X-4K- WH-G3 2 PTZOptics Small Universal Wall Mount, White 2 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 15 of 26 Equipment: $1,148.00 Ceiling Total $261.25Labor: $1,409.25 Ceiling PriceUnit PriceQuantity Description Visionary Solutions Duet Surface Mount Decoder Gigabit Ethernet for 4K60 4:4:4 Video, AES67/Dante® and Control Expansion Ethernet Port Outputs: HDMI, USB-C, Stereo Analog Audio 1 Windy City Wire DB9F to Bare Wire 10' Cable Assembly 1 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 16 of 26 Dais Video Rack PriceUnit PriceQuantity Description Barco ClickShare C-10 Gen2 - US version with 2 Button 1 CCCP One Piece RJ45 crimp connector for Cat6 cable 18 CCCP CAT. 6 Black 4 Pr, Non-plenum 150 CCCP CAT. 6 Plenum Black 525 Comprehensive Pro AV/IT Integrator Series MicroFlex 48G 8K HDMI Cable 6 feet-Jet Black 4 Crestron 1:8 HDMI Distribution Amplifier w/4K60 4:4:4 & HDR Support 1 Crestron Tariff Surcharge 1 LinkUSA Inc Custom Panel, 1RU, UV Printed, (1) etherCON Passthrough CCCP Logo 1 Middle Atlantic 12SP(21)RACK,17'' DEEP 1 Middle Atlantic 1SP FLANGED ECONO VENT 5 Middle Atlantic NEXSYS Rackmount Power Series Surge Protection 1 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 17 of 26 Equipment: $7,743.10 Dais Video Rack Total $2,488.50Labor: $10,231.60 Middle Atlantic 12SP(21'')RAIL KIT RK/BRK 1 Middle Atlantic BRK/RK WHEEL KIT HEAVYDTY 1 Middle Atlantic 1SP RACKSHELF 11DP 4 Netgear 24x1G PoE+ 300W 2x1G and 4xSFP Managed Switch (Americas) - Switching engineered for 1G AV over IP with rear-facing ports ensuring a clean integration in AV racks. Pre-configured for out of the box functionality! 1 Skaarhoj Control ATEM Switchers for Crestron/Extron and other AV systems 1 Tripp Lite 5 Feet Cat6 Gigabit Snagless Molded Patch Cable (RJ45 M/M) - Black 3 Tripp Lite Cat6 Gigabit Patch Cable Snagless UTP RJ45 Molded Slim Black 15ft 1 Velcro Hook-and-Loop Cable Tie Roll, 0.5" W x 75' L 1 Visionary Solutions AV-over-IP decoder, 4K60 4:4:4, ultra-low latency 1 Visionary Solutions AV-over-IP encoder, 4K60 4:4:4, ultra-low latency 1 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 18 of 26 Equipment: $2,215.00 Services Total $14,630.00Labor: $16,845.00 Services PriceUnit PriceQuantity Description CCCP Ground Shipping and Handling Estimate 1 CCCP Miscellaneous installation hardware 1 Equipment Subtotal: Labor Subtotal: Project Subtotal: $75,777.90 $50,404.60 $25,373.30 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 19 of 26 P RO J E C T S U M M A RY $50,404.60Equipment: $25,373.30Labor: Grand Total: $75,777.90 Payment Schedule Amount Due Date Initial Deposit $37,888.95 Equipment Delivery $30,311.16 Final Acceptance $7,577.79 Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 20 of 26 Assumptions The list of assumptions below was used to develop this Statement of Work and Quote. If any of these assumptions are not correct or if additional, unanticipated information was uncovered during the project, it may affect the SOW and Quote relative to the installation timeline and/or price. If so, a change order (discussed below) will be written and signed off by the customer before this additional work is performed. 1. The room(s) match(es) the drawings provided 2. Site preparation by the Customer and their contractors includes electrical and data placement per ACP CreativIT specification. 3. Site preparation will be verified by ACP CreativIT project manager or representative before scheduling of the installation. All work areas should be clean and dust free prior to the beginning of on-site integration of electronic equipment. 4. Customer communication of readiness will be considered accurate and executable by ACP CreativIT project manager. 5. In the event of any arrival to site that ACP CreativIT is not able to execute work and definable progress, the Customer will be charged a $110/hr per installer Fee to offset the lost time due to the lack of readiness. The Fee will be presented as a Contract Change Order and will/may halt work until acceptance by the Customer and rescheduling of the integration effort is agreed upon. 6. Rescheduling and redeployment of ACP CreativIT technicians due to unacceptable site preparation may cause scheduling delays of up to 10 business days. 7. There is ready access to the building / facility and the room(s) for equipment and materials. 8. There is secure storage for equipment during a multiple-day integration. 9. If Customer furnished equipment and existing cabling is to be used, ACP CreativIT assumes that these items are in good working condition at this time and will integrate into the designed solution. Any repair, replacement and/or configuration of these items that may be necessary will be made at an additional cost. 10. All Network configurations including IP addresses are to be provided, operational and functional before ACP CreativIT integration begins. ACP CreativIT will not be responsible for testing the LAN connections. 11. Cable or Satellite drops must be in place with converter boxes operational before the completion of integration. Any delay resulting in extra work caused by late arrival of these items will result in a change order for time and materials. 12. Document review / feedback on drawings / correspondence will be completed by the Customer within two business days (unless otherwise noted) 13. The documented Change Control process will be used to the maximum extent possible – the Customer will have an assigned person with the authority to communicate/approve project Field Directed Change Orders and Contract Change Orders 14. In developing a comprehensive proposal for equipment and integration services ACP CreativIT’s Account Managers and Engineering teams must make some assumptions regarding the physical construction of your facility, the availability of technical infrastructure and site conditions for installation. If any of the conditions we have indicated in the site survey form are incorrect or have changed for your particular project or project site, please let your Sales representative know as soon as possible. Conditions of the site found during integration effort which are different from those documented may have an effect on the price of the system solution, integration or services. To ensure that you have an accurate proposal based on your facility and specific to the conditions of your project, please review all project documentation carefully. Customer Responsibilities Customer, at its expense, shall: A. Provide employees or agents of ACP CreativIT LLC: · reasonable access to the premises and facilities · suitable and easily accessible floor space that’s close to the project area · necessary power and grounding · an environment that prevents equipment from over-heating and/or exposure to moisture · floor plans · any other information as needed B. Communicate all project related issues with ACP CreativIT LLC in a timely basis such that the project timeline is not imperiled. C. Provide all required licensing and software needed to ensure the timely backup of data as well as protection from viruses and other risks at all levels of the network. Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 21 of 26 risks at all levels of the network. D. Confirm all drop ship items have arrived. E. Do not write on original packaging or boxes. Save all boxes and packing material as they are required for returns/rebates and repairs. F. Cover the cost of lift rentals, if necessary to access and/or install all equipment included in this project. G. Upon request and prior to scheduling, provide photographic confirmation of the completed customer responsibilities. H. Upon project completion, review and verify the system implemented by ACP CreativIT LLC. Work Schedule/Billing Rate Rates - Regular billing hours are 7:30am – 5:30pm Monday through Friday. Any work performed outside that range is billed at the after- hours rate. Refer to the Billing Rate Schedule below. ACP CreativIT LLC will work with the customers schedule when after-hours work is required. ACP CreativIT LLC will confirm the installation timeframe with the customer. Time Rate per Hour 7:30am – 5:30pm (M-F) Published Rate 5:30pm – 7:30am (M-F) 1.5x Published Rate Saturdays (7:30am-5:30pm) 1.5x Published Rate Saturdays (5:30pm-12:00am Sunday) 2x Published Rate Sundays (until 7:30am Monday) 2x Published Rate Holidays 3x Published Rate Travel – For any customer within 60 miles of its corporate offices ACP CreativIT LLC charges for service from the time we leave our corporate office until the time our work is complete (i.e., we charge travel to the customer’s location, but not from). In addition, for all service calls greater than 60 miles from our offices, ACP CreativIT LLC reserves the right to charge an additional fee for zone travel charges. In addition, gas prices may at times, require us to include a small surcharge on dispatched trips from our technical team. Your account rep can explain how these charges may apply to you. (continued on next page) Labor – Labor for this project is to be billed as follows: ☐ Time and Materials billed off Sales Order ☐ Time and Materials billed off Block ☐ Project Based (flat fee no matter how long it takes – excluding costs associated with change orders) Billing Rate – The billing rate for this project is based on current published rates: Installation: $110/hr Programming: $165/hr Project Management: $165/hr Design/Engineering: $165/hr Network Engineer: $165 to $225/hr (certification dependent) Special Notes on Billing: Pricing valid for no more than 30 days from date of quote. All current and future pricing is subject to change in response to tariffs. This situation is very fluid, but please be assured our price will only change if our cost increases due to the tariffs. Any change in price will be clearly communicated prior to the order being placed with our distributors. We appreciate your patience and understanding as this situation plays out. Terms Consulting Product Labor % to be Pre-Paid: % to be Pre-Paid: % to be Pre-Paid (from block): % to be Paid n/30: % to be Paid n/30: % to be Paid n/30: % Special Terms: % Special Terms: % Special Terms: Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 22 of 26 Consulting Product Labor % to be Pre-Paid: % to be Pre-Paid: % to be Pre-Paid (from block): % to be Paid n/30: % to be Paid n/30: % to be Paid n/30: % Special Terms: % Special Terms: % Special Terms: Change Management ACP CreativIT LLC will review change requests to this Statement of Work by you. As part of this review, ACP CreativIT LLC will prepare a Change Order (available upon request) that documents the request and, if applicable, any impact on the project schedule and pricing. ACP CreativIT LLC will incorporate the change into the project schedule and scope of work upon receipt of your signed Change Order. Changes requested can affect the implementation schedule and services quoted. The following personnel at your company are authorized to make change orders: Name Title Name Title Name Title Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 23 of 26 Planned Down Time ACP CreativIT LLC will provide prior notice of any necessary system outages during the implementation. In case of unforeseen issues during the installation and cutover, ACP CreativIT LLC will make every effort to minimize any interruption. Testing ACP CreativIT LLC will verify that the system and features meet the customer‘s expectations, as laid out in this document. This includes ensuring that the present functionality of the system is still available unless directed otherwise. First day of Service On the first day of service, ACP CreativIT LLC will be available for the customer to discuss questions or issues they may have. We will document all issues and work quickly to resolve them. Return Policies We strive to provide our customers with the highest level of service possible. From first visit to order delivery and installation, we want you to be completely satisfied with your experience. Unless specified, the manufacturer's product warranty does not cover the labor to fix defective product(s). Unless specified otherwise, all products are covered by the manufacturer's warranty. Please identify any concerns that you have within 30 days of the invoice date. Any issues after the first 30 days will be subject to the restrictions and limitations imposed by our vendors. All cancelled orders/returns are subject to a 15% restocking fee. Opened software is not returnable. Special order/non-stock items may not be returnable or may be subject to a higher restock fee. Vendor approval will be required prior to the return of opened hardware. Defective hardware may be returned for exchange only. Support blocks are non-refundable. Refund checks will be mailed. A RETURN AUTHORIZATION ("R.A") REQUEST must be placed by filling out our online Return Authorization Request and is required for ALL returns. (Go to www.cccp.com and click on the Return Authorization Request Form link under Policies & Terms.). You will get a response within 48 hours of your request. Merchandise must be returned within 7 days of the issuance of the R.A. Please do not write on original packaging or boxes. In addition, save all boxes and packing material as they are required for returns/rebates and repairs. ACP CreativIT LLC inspects all returns and reserves the right to return merchandise that does not meet manufacturers return authorization criteria. If you have additional questions, please email returns@cccp.com. Programming Programming performed by ACP CreativIT LLC is subject to a limited warranty. ACP CreativIT LLC warrants that the physical medium on which this programming is located is free from defects and that the products impacted by this programming will perform as outlined in this SOW. This limited warranty is good for 60 days from the date of invoice. See Programming Addendum to the SOW if applicable. Supply Chain Many of the industries we serve are experiencing considerably longer-than-normal lead times due to COVID-19 related shortages in raw material, production material, semiconductor and microchips, as well as other supply chain issues. As a result of these issues, equipment, material lead times and prices of products we use in the design of projects and customer proposals are subject to change, and may unexpectedly be discontinued without notice. ACP CreativIT/Camera Corner Connecting Point is not responsible for any hardship to our customers caused by these issues, though we will work diligently with the customer and our vendor partners to resolve these issues as quickly and as cost effectively as possible. Disclaimers and Limitations of Liability ACP CreativIT LLC WILL NOT UNDER ANY CIRCUMSTANCES BE LIABLE FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES INCLUDING, BUT NOT LIMITED TO, PROPERTY DAMAGE, LOST TIME, LOSS OF USE OF ANY EQUIPMENT OR ANY OTHER DAMAGES RESULTING FROM THE BREAKDOWN OR FAILURE OF ANY EQUIPMENT OR FROM DELAYS IN SERVICING OR THE INABILITY TO RENDER SERVICE ON ANY EQUIPMENT. ACP CreativIT LLC LIABILITY FOR DAMAGES RESULTING FROM ANY CAUSE WHATSOEVER, INCLUDING, BUT NOT LIMITED TO, ACP CreativIT LLC NEGLIGENCE OR INSTALLATION OF DEFECTIVE PARTS OR COMPONENTS, WHETHER OR NOT SUCH DEFECT WAS KNOWN OR DISCOVERABLE, SHALL NOT EXCEED THE ACTUAL PRICE PAID TO ACP CreativIT LLC BY CLIENT FOR THE EQUIPMENT OR PARTS, WHICHEVER IS LESS. Contact for Service When you need to place a service call to ACP CreativIT LLC, please call us at (920) 438-0333. We will take your name, a brief description of the trouble, and a call back number. We will then contact one of our qualified associates to follow up on your request. Statement of Confidentiality This Statement of Work and proposal is the proprietary and confidential property of ACP CreativIT LLC. By accepting possession of this document, the company named in this document agrees to keep the contents in confidence and not to use, duplicate, or disclose for any purpose other than the purpose of evaluating ACP CreativIT LLC ability to provide the services herein, unless otherwise agreed to in writing by ACP CreativIT. On request by ACP CreativIT, the company named in this document agrees to return the copies of the Statement of Work to ACP CreativIT, together with the other materials supplied by ACP CreativIT. Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 24 of 26 of Work to ACP CreativIT, together with the other materials supplied by ACP CreativIT. Non-Solicitation of Personnel Client agrees not to solicit, directly or indirectly (through individuals, subsidiaries, holding companies, partnerships, subcontractors, employment agencies or any other financially related firms), nor to tender an offer for employment nor place on their payrolls any present ACP CreativIT LLC employee who becomes known to Client in connection with the proper performance of this Agreement during the term of this Agreement and for a period of one (1) year after its termination. In the event Client hires or contracts with a ACP CreativIT LLC employee in violation of the terms of this paragraph, the Client agrees to pay ACP CreativIT LLC as liquidated damages, and not as a penalty, an amount equal to one half of the employee’s annual compensation, including but not limited to wages, bonuses and fringe benefits. Post Installation Review ACP CreativIT LLC wants to get your feedback to understand how we could serve you better, and improve our relationship with you. We may also ask for referrals or testimonials. Please feel free to contact us with any questions you may have. Approval for Acceptance and Authorization of Project Completion ACP CreativIT LLC will work with you to resolve any problems and answer any questions you have regarding the system implementation. Your signature of acceptance will be asked for upon completion of the project. Approval for Contact Information/Logo Placement ACP CreativIT LLC will place our logo and contact information on a 1U blank rack panel to provide you convenient contact information. Approval for Pictures of Completed Project ACP CreativIT LLC may take pictures of the equipment upon completion of the project. They will be primarily used to document the installation work and reference in the future if design changes or troubleshooting is required. Your signature of acceptance will be asked for upon completion of the project. Other Approvals Throughout this project, ACP CreativIT LLC may provide the customer with other documents requiring approval before we begin a particular phase of the project. Such documents are addendums of this document and are subject to all of the same guidelines stated in this document. A non-exhaustive list of examples would include a Programming Addendum to the SOW and a Custom Plate Addendum to the SOW. Subcontractors ACP CreativIT LLC may use subcontractors to assist on this project. All work by subcontractors will be directed and/or supervised by ACP CreativIT LLC staff. Tasks that subcontractors may be utilized for include the following: · Low voltage cabling – including Cat. 6 cabling · Conduit and raceway work as required · Physical installation of devices and equipment Remote Access Unless specifically directed otherwise, ACP CreativIT LLC will install TeamViewer software on the any provided servers and create a ACP CreativIT LLC account on the system. This access will be used to facilitate service and repair issues as well as programming changes as directed by the owner. Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 25 of 26 Acceptance and Authorization of SOW IN WITNESS WHEREOF, the parties hereto each acting with proper authority Accept this Statement of work Project Name: Customer Printed Full Name ACP CreativIT LLC Acct Rep Full Name ACP CreativIT LLC Engineer Full Name Title Title Title Signature Signature Signature Date Date Date An authorized signature on this document acknowledges that the customer has read our Return Policy located on the Company Info page of the ACP CreativIT LLC website www.cccp.com. After all parties have signed, please provide original to customer and a copy to ACP CreativIT LLC. Acceptance and Authorization of Project Completion IN WITNESS WHEREOF, the parties hereto each acting with proper authority Accept this Statement of work Project Name: Customer Printed Full Name ACP CreativIT LLC Acct Rep Full Name ACP CreativIT LLC Engineer Full Name Title Title Title Signature Signature Signature Date Date Date Can we use you as a reference or testimonial for the work just completed? Yes _____ No_____ If no, may we ask why? __________________________________________________________________________ After all parties have signed, please provide original to customer and a copy to ACP CreativIT LLC. Account Manager Designer Video Upgrade Council Room Account Manager Designer Video Upgrade Council Room Danny Lueck Danny LueckJason Hussong Jason HussongTim Plagenz Tim Plagenz Rev. 3 Video Upgrade Council Room Project No : OPP152568 7/1/2025 Page 26 of 26 RES #251013-4 2025 BUDGET AMENDMENT FOR WELL #3 REHABILITATION PROJECT WHEREAS, the Water Department requests a 2025 Budget Amendment to provide $42,000 in additional funds to conduct the following operations on Well #3: 1. Complete the rehabilitation of Well #3. 2. Apply a cleaning treatment to the well casing. 3. Install a well vent. NOW, THEREFORE, BE IT RESOLVED by the Village Board of Trustees that the 2025 Village of Fox Crossing budget is amended, as attached, to provide $42,000 in additional funds for the rehabilitation of Well #3, conduct a cleaning treatment upon the well, and install a well vent. Adopted this 13 th day of October, 2025 Requested by: Joe Hoechst, Public Works Director Submitted by: Dale A. Youngquist, Village President ______________________________ Dale A. Youngquist, Village President ______________________________ Attest: Darla M. Salinas, Village Clerk FOX CROSSING 2025 BUDGET AMENDMENT ACCOUNT ACCOUNT CURRENT ADJUSTMENT ADJUSTED NUMBER DESCRIPTION BUDGET NEEDED BUDGET COMMENTS Water Utility - 611 Expenses / Capital Outlay / Transfers to: 611-0100-814.02-10 Maintenance of Wells/Prof & Contracted Services 189,000 42,000 231,000 increase for Well #3 rehabilitation project Water Utility Subtotal: 189,000 42,000 231,000 Offset from Revenues / (Expenses) / Transfers in 611-5300-492.09-00 Transfer from Unassigned Fund Balance 321,238 42,000 363,238 Water Utility Subtotal funding sources: 321,238 42,000 363,238 BACKUP TO RESOLUTION # 251013-4 Page 1 of 1 ORD #250922-1:ORD Second Reading & Adoption AMEND FOX CROSSING MUNICIPAL CODE CHAPTER §388 COMPREHENSIVE PLAN – AMEND FUTURE LAND USE MAP FOR 2075 AMERICAN DRIVE, 2025 AMERICAN DRIVE, 550 EAST SHADY LANE, AND VACANT PARCEL #12101450901 LOCATED AT THE NORTHEAST CORNER OF EAST SHADY LANE AND AMERICAN DRIVE FROM COMMERICAL TO INDUSTRIAL The Village Board of Trustees of the Village of Fox Crossing does ordain as follows: Part I. Recitals WHEREAS, the Village of Fox Crossing Planning Commission has compl eted the notification requirements of Fox Crossing Chapter §388 Comprehensive Plan; and the requirements of Wisconsin Statutes 66.1001; and WHEREAS, a Class II Public Notice has been placed in the Post-Crescent; and WHEREAS, this amendment to the 2018 Village of Fox Crossing Comprehensive Plan will amend the Future Land Use Map for 2075 American Drive (parcel #12101450501), 2025 American Drive (parcel #121014505), 550 East Shady Lane (parcel #121014509), and vacant parcel #12101450901 located at the northeast intersection of East Shady Lane and American Drive, as identified in Attachment 1, from Commercial to Industrial; and WHEREAS, the Village of Fox Crossing Planning Commission held a Public Hearing on this item at their September 17, 2025 meeting, and recommended approval of this Comprehensive Plan amendment: Planning Commission: Aye ____ Nay Excused Abstained THEREFORE BE IT ORDAINED, the Village of Fox Crossing Board of Trustees hereby approves this Future Land Use Map amendment to Chapter §388 Comprehensive Plan of the Fox Crossing Municipal Code, as recommended by the Village Planning Commission, and shown in Attachment 1. Part II. All ordinances of parts of ordinances contradicting the provisions of this ordinance are hereby repealed. Part III. Effective Date. This ordinance shall take effect and be in full force from and af ter its passage and publication or posting according to law. Requested by: George Dearborn, Director of Community Development Submitted by: Dale A. Youngquist, Village President Dale A. Youngquist, Village President Attest: Darla M. Salinas, Village Clerk 7 0 0 0 Attachment 1: Future Land Use Map Amendment MEMO Date: September 10, 2025 To: Village Planning Commission Members From: Community Development Department Staff RE: New Business Item #1 - Future Land Use Amendment American Dr. Overview The applicant is proposing a Future Land Use Amendment to change the future land to heavy industrial. This reflects the current land use changes in the area. The area in question has a long history of conversion from retail to industrial which began years ago when the previous U.S. 4 began to be converted to a limited access 4 lane highway. Now of course it is classified as interstate 41. A map is attached showing this proposed change and the surrounding land uses and zoning. Staff Recommendation Staff recommends approval of the land use amendment. In addition, the applicant is requesting a zoning change to I-2 which will follow this land use amendment. ORD #250922-2:ORD Second Reading & Adoption AMEND FOX CROSSING MUNICIPAL CODE CHAPTER §435 ZONING ORDINANCE – REZONE 2075 AMERICAN DRIVE, 2025 AMERICAN DRIVE, 550 EAST SHADY LANE, AND VACANT PARCEL #12101450901 LOCATED AT THE NORTHEAST CORNER OF EAST SHADY LANE AND AMERICAN DRIVE FROM B-3 REGIONAL BUSINESS DISTRICT TO I-2 HEAVY INDUSTRIAL DISTRICT The Village Board of Trustees of the Village of Fox Crossing do ordain as follows: Part I. Chapter §435, Zoning Ordinance, and the Zoning Map made a part thereof, is hereby amended by rezoning 2075 American Drive (parcel #12101450501), 2025 American Drive (parcel #121014505), 550 East Shady Lane (parcel #121014509), and Vacant Parcel #12101450901 Located at the Northeast Corner of East Shady Lane and American Drive from B- 3 (Regional Business District) to I-2 (Heavy Industrial District) as shown in Attachment 1. Part II. All ordinances or parts of ordinances contradicting the provisions of this ordinance are hereby repealed. Part Iii. Effective Date. This ordinance shall take effect and be in full force from and after its passage and publication or posting according to law. Date Introduced: September 22, 2025 Date Adopted: _______________ Requested by: George Dearborn, AICP, Director of Community Development Submitted by: Dale A. Youngquist, Village President Dale A. Youngquist, Village President Attest: Darla M. Salinas, Village Clerk ATTACHMENT 1: Proposed Zoning Map Amendment MEMO Date: September 10, 2025 To: Village Planning Commission Members From: Community Development Department Staff RE: New Business Item #2 - Proposed Zoning Change American Dr. Overview The applicant is proposing a zoning change from B-3 Commercial to I-2 Heavy Industrial. This reflects much of the current zoning in the area. The area in question has a long history of conversion from retail to industrial which began years ago when the previous U.S. 4 began to be converted to a limited access 4 lane highway. Now of course it is classified as interstate 41. A map is attached showing this proposed zoning change. Prior to this zoning change a land use amendment was also proposed at this same meeting. Staff Recommendation Staff recommend approval of the zoning change from B-3 Commercial to I-2 Heavy Industrial. This corresponds with the Land Use Amendment to the same location. ORD #250922-3:ORD Second Reading & Adoption AMEND FOX CROSSING MUNICIPAL CODE CHAPTER §A450 FINES & PENALTIES The Village Board of Trustees of the Village of Fox Crossing do ordain as follows: Part I. Chapter §A450 Fines & Penalties is hereby amended, as shown in Attachment 1. Part II. All ordinances or parts of ordinances contradicting the provisions of this ordinance are hereby repealed. Part III. Effective Date. This ordinance shall take effect and be in full force from and after its passage and publication or posting according to law, on October 14, 2025. Date Introduced: September 22, 2025 Date Adopted: _______________ Requested by: Scott Blashka, Chief of Police Submitted by: Dale A. Youngquist, Village President _____________ Dale A. Youngquist, Village President Attest: Darla M. Salinas, Village Clerk Chapter A450 Fines and Penalties [HISTORY: Adopted by the Village Board of the Village of Fox Crossing 7-13-2020 by Ord. No. 200713-1. Amendments noted where applicable.] § A450-1 Schedule of Fines. *Designates maximum amount set by state. Section Penalty Fine State Statute Chapter 108, Police Department § 108-1F General powers - Chief and each officer, refusal or neglect to render assistance, violator must pay forfeiture $10 § 814.70 and § 814.705(2) § 108-4A Violation of the general powers of police officers and Chief of Police $10 to $100 Chapter 143, Alarm Systems § 143-2E Private alarm system equipment and testing requirements; forfeitures $10 to $200 § 143- 4A(1) to (5) Private alarm systems - Police Department First 2 false alarms per any 12-month period No charge Third and fourth false alarms per 12-month period, each $25 Fifth and sixth false alarms per any 12-month period, each $75 Seventh and eighth false alarms per any 12-month period, each $100 Ninth and subsequent false alarms per any 12-month period, each $200 § 143-4B False alarm penalties for the Police Department shall be a special charge and a lien on the property and shall be paid in full within 30 days of receipt of notice; delinquencies shall accrue simple interest per annum rate of 12% § 66.0627 Section Penalty Fine State Statute Chapter 146, Alcohol Beverages § 146-15A Follow state statute Ch. 125 § 146-15C First violation of any other provision of Article I shall be fined $10 to $100* § 146-15D Any person violating Article I and previously convicted $10 to $200* § 146-22 Regulation of alcohol licenses for sexually oriented businesses; violations of Article II First offense $500 to $1,000 Second offense $500 to $3,000 Third offense $500 to $5,000 Chapter 150, Amusements § 150-17 Public dances, failure to obtain permit First offense $10 to $200 Second and subsequent offense $200 to $500 Chapter 174, Campers § 174-5 Recreational campers; violation of chapter, §§ 174-1 to 174-4 $10 to $25 Chapter 179, Christmas Tree Sales § 179-6 Christmas trees; failure to obtain permit/noncompliance, per day $10 to $100 Failure to clean up lot; fine $100 Chapter 182, Cigarettes and Tobacco Products § 182-11 Smoking violation, for person in charge $100 to $250 Smoking violation, for customer $100 to $250 Chapter 209, Escorts and Escort Services § 209-12 Violation of chapter (each day separate offense); plus license revocation Not over $1,000 Section Penalty Fine State Statute Chapter 218, Fires and Fire Prevention § 218- 50A(1) and (2) Violation of Ch. 218, specifically Articles I through XI, and Ch. 53, § 53-3, Authority at emergency incidents § 101.14 First offense, plus prosecution costs $50 to $200* Second offense, plus prosecution costs $100 to $400* § 218-50B Violation of Sec. 907 of the IFC, reference equipment and testing $10 to $200 § 218-50C Violation of Ch. 228, Hazardous Materials Actual costs incurred § 218- 50D(1) and (2) Violation of Ch. 218, Art. III, Installation Permits Installations without local plan review process in addition to permit fees $200 Installation completed without installation permit in addition to permit fees $400 § 218-50F Web-based reporting requirement Noncompliance - First offense of Web-based reporting requirement Noncompliance - Second offense of Web-based reporting requirement $100 $200 § 218-50G Violation of Ch. 218, Art. X, Fireworks $100 to $1,000 § 218-50H False alarms First alarm per 12-month period No charge Second false alarm per 12-month period, plus payroll for 4 firefighters $100* Third and subsequent false alarms per 12-month period, plus full firefighter payroll $150* § 218-50I Hazardous materials release/spill fees, per vehicle per hour for expenses incurred, plus firefighters payroll expenses and reimbursement for materials $90 (per FEMA) Section Penalty Fine State Statute § 218-50J Motor vehicle crash response per apparatus, not to exceed 2 apparatus $100 per hour Extraction equipment - multiple vehicles billed individually $250 Oil dry, per 5-gallon container $25 Firefighter payroll based upon prevailing wage per call; multiple vehicles will be based upon number of vehicles divided into payroll Per call § 218-50K Routine fire prevention visits Repeat fire prevention visits $0 Noncompliance of any violation noted on the first reinspection $75 Noncompliance of any violation noted on the second reinspection $150 Noncompliance of any violation noted on the third reinspection $225 Noncompliance of any violation noted on the fourth or more reinspections $300 Citation fine Per court fine schedule (Bond Schedule) Chapter 232, Hotels and Motels § 232-18 Failure to obtain permit; refuse inspection; violation of any provision of this chapter, per day $500 Chapter 270, Massage and Reflexology § 270-5 Massage and/or reflexology; penalty, failure to obtain permit, per day $10 to $200 Chapter 274, Mobile Food Vendors § 274-14 Failure to obtain permit; violation of any provision of this chapter $100 to $1,000 per day Chapter 276, Mobile Homes and Mobile Home Parks § 276-20 Mobile home parks; violation of chapter $10 to $100 § 66.0435(3)(c)1d Section Penalty Fine State Statute Chapter 287, Nuisances § 287-4D Administrative charge for personnel, transportation, and office expenses, plus actual contractual mowing costs; flat administration fee will increase 3% on January 1 of each year $122.34, plus mowing costs Repeat offender fee for property owners who receive multiple complaints within a single growing season $50 per complaint § 287-16 Chronic nuisance premises First offense $150 to $250 Second offense $250 to $500 Third offense and higher $500 to $1,000 § 287-17 Penalty for violating chapter $25 to $200 Chapter 294, Parks and Recreation § 294-2 Violation of chapter $25 to $200 § 294-3 Violation of regulations $25 to $200 § 294-5 No disc golf permit $25 to $200 § 294-6 Violation of hours of use $25 to $200 Chapter 298, Pawnbrokers, Secondhand Dealers and Flea Markets § 298-7 First offense $50 to $1,000 § 134.71 Second or subsequent offense $500 to $2,000 Chapter 325, Sewers and Water § 325-18 Property owners mandatory public water hookup, failure to connect must pay penalty in addition to actual cost of hookup $500 § 325-39I Penalties for violating § 325-39, Wellhead protection $500 to $1,000 § 325-40 Penalties for chapter violations, maximum amount $500 Chapter 337, Streets and Sidewalks § 337-4G Violation of this code section relating to Village $50 to $1,000 Section Penalty Fine State Statute road right-of-way occupancy § 337-5I Unauthorized excavations, alterations or obstructions within Village rights-of-way; each violation or infraction $50 to $1,000 § 337-10B Depositing snow or ice in any alley, road or street, plus removal charges First offense $75 Second offense $150 Third offense $300 § 337- 10C(3) Snow must be removed from sidewalks; if refused or neglected, cost to be billed against property owner and if not paid shall charge the owner by special assessment, plus interest 1.5% per month § 337-14B Parking automobiles or other motorized vehicles on private premises which interferes with any Village road or public right-of-way, shall pay daily fine Not to exceed $100 § 337-18M Street trees within road right-of-way $50 to $500 § 337-19E Vehicles designated as heavy traffic prohibited from using any routes not specifically designed for these vehicles, penalty each violation, per day plus costs of prosecution $100 to $1,500 Chapter 352, Transient Merchants § 352-15 Transient merchants; penalty for violation of any portion of this chapter $100 to $1,000 Chapter 364, Vehicles and Traffic § 364-14B Special local regulations, violation of traffic and snowmobile code, §§ 364-5, 364-9, 364-10, 364-11, 364-12 and 364-13 First offense, plus costs of prosecution $20 to $300* Second offense within 2 years, plus costs of prosecution $50 to $500* § 364- 14C(1) Parking regulations violations of § 364-4 $10 to $100* § 346.505 Section Penalty Fine State Statute Snow emergency violations, § 364-4D, forfeitures $25 to $100* $75 to $150 § 346.505 Handicap parking violations (per Wisconsin Statutes) forfeitures $150 to $300* § 346.505 § 364- 14C(2) Non-moving traffic offenses, forfeitures as referenced in § 364-1 §§ 346.50 to 346.56 First offense $10 to $200* Second offense within 1 year $20 to $400* § 364- 14C(3) Except handicap parking and snow emergency violations Minimum penalty if not paid within 10 days, fines doubled $20* $50* Fines not paid within 20 days, fines doubled plus $25.00 $30* $75* Handicap violations and snow emergency Minimum penalty if not paid after 10 days, fines plus $50.00 $40* $125 to $200* * Fines not paid within 20 days, fines doubled $50* $150 to $300* § 364-15E Forfeited penalties and deposits not included in the Uniform Schedule for ordinance violations; deposit amount (§§ 364-5, 364-9, 364-10, 364-11 and 364- 12) $20* § 364-24B Bicycle license required; penalty plus court costs $2 to $25 § 364-28 Noncompliance with provisions of commercial vehicle parking $50 to $250 Chapter 372, Waste Management, Article I, Solid Waste § 372- 11C(1) Solid waste and garbage disposal, violation of § 372- 3 only First violation $10 to $200 Second violation $200 to $500 Section Penalty Fine State Statute Third or subsequent violation $500 to $2,000 § 372- 11C(2) Penalties for violation of any other provision of this article (excluding § 372-3) $50 to $1,000 Chapter 372, Waste Management, Article II, Hazardous Waste § 372-21 Forfeiture costs for violations of Article II, plus prosecution costs $2,000 to $25,000 Chapter 376, Weights and Measures § 376-7 Hinders, obstructs or impersonates a sealer; uses or has in their possession any incorrect weight or measure; represents a false quantity or price in connection with a purchase or sale of any commodity; uses or disposes of any rejected weight or measure or removes therefrom any official tag/seal/stamp or mark; violates § 98.15(1), False testing, Wis. Stats.; any other provision of this chapter § 98.26 First offense Not less than $100 nor more than $500 Second and subsequent offense Not less than $200 nor more than $1,000 § 376-31 Failure to notify Village Sealer within 72 hours of the addition or replacement of new or used weights and measures equipment Triple the device fee Chapter 383, Building Construction § 383-54A Failure to comply with provisions of chapter $100 to $1,500 Chapter 394, Development Standards and Site Plan Review § 394-21B Noncompliance with provisions of site plan review, plus costs of prosecution; per day each violation that exists $50 to $250 § 394-41 Noncompliance with provisions of official (street, road, highway, park, parkway, waterway, right-of- way, etc.) map $50 to $250 Chapter 400, Article I, Construction Site Erosion Control Section Penalty Fine State Statute § 400-12F Failure to comply with provisions of Article I, per offense, each occurrence plus the costs of prosecution (less than 1 acre/1 acre or more of disturbance) Failure to apply for and obtain an erosion control permit $50 to $1,000 Failure to develop and implement an erosion and sediment control plan $50 to $500 Failure to post the certificate of permit coverage at the site $50 to $500 Failure to retain plans and inspection reports at the site $50 to $1,000 Failure to inspect and monitor erosion and sediment control BMPs $50 to $1,000 Failure to repair, replace or maintain erosion and sediment control BMPs $50 to $1,000 Failure to amend an erosion and sediment control plan, as needed $50 to $1,000 Failure to implement an amended erosion and sediment control plan $50 to $1,000 Chapter 400, Article II, Post-Construction Stormwater Management § 400-28I Failure to comply with provisions of Article II, per offense, each occurrence (less than 20,000 square feet/20,000 square feet or more of disturbance) Failure to apply for and obtain a stormwater management permit $50 to $1,000 Failure to develop and implement a stormwater management plan $50 to $1,000 Failure to prepare a maintenance agreement or record drawings $0 to $250 Failure to post the certificate of permit coverage at the site $25 to $250 Failure to retain plans, maintenance logs, inspection reports $25 to $250 Section Penalty Fine State Statute Failure to inspect and monitor stormwater management BMPs $30 to $300 Failure to repair, replace or maintain stormwater management BMPs $50 to $500 Failure to amend a stormwater management plan, as needed $50 to $500 Failure to implement an amended stormwater management plan $50 to $500 Chapter 400, Article III, Illicit Discharge and Connection § 400- 44E(1) Failure to comply with provisions of Article III, per offense, each day Homeowner/other Not less than: Failure to properly dispose of a pollutant or illicit discharge $50 to $1,000* Failure to take reasonable actions to eliminate an illicit discharge $50 to $1,000* Failure to take reasonable actions to locate an undocumented drain $30 to $300* Failure to implement WPDES industrial discharge permit $0 to $500* Failure to allow reasonable access for inspection or sampling $50 to $500* Failure to install, maintain or calibrate monitoring equipment $0 to $500* Failure to install or maintain nonstructural and structural BMPs $0 to $500* Failure to notify Village of a spill or release of hazardous substance $25 to $250* Failure to take reasonable actions to prevent or contain a spill or release of a hazardous substance $50 to $500* *Alternative compensatory actions: storm drain stenciling, creek cleanup, attendance at a compliance workshop, highway cleanup, or other appropriate action as determined by the Director of Community Section Penalty Fine State Statute Development Chapter 407, Housing Standards § 407-16 Violation of code, maximum penalty $200 Chapter 419, Land Division § 419-3I(2) Failure to comply with chapter $200 to $2,000 §§ 236.30 to 236.32 Chapter 435, Zoning § 435.7-81 Violation of section relating to adult-oriented establishments $50 to $500 § 435.12-08 Penalties for any person, firm, or corporation who or which fails to comply with the provisions of this chapter, plus cost of prosecution for each violation; each day a violation exists constitutes a separate offense; penalties may be increased for repeat offenses of the same violation $200 to $2,000 RES #251013-5 OPERATOR LICENSE APPLICANTS WHEREAS, the operator license applicants for the upcoming two-year term, listed below, have made proper application with the Police Department; and WHEREAS, all applicants either currently hold a valid two-year server license elsewhere, or have successfully completed the mandatory alcohol awareness training program, or have scheduled the course; and WHEREAS, background checks have been conducted by the Police Department; and WHEREAS, the Police Chief submits the applicants with a recommendation of approval as follows: Jessica Heu – Approved Lucas Chapin – Approved Susanne Holtz – Approved Sophia Stewart – Approved NOW, THEREFORE, BE IT RESOLVED that the Village of Fox Crossing Board of Trustees recommends the above applicants recommended for approval be approved, pending payment, successful background checks, and completion of a state-approved alcohol awareness training program, for the licensing period beginning July 1, 2024 - June 30, 2026. Adopted this 13 th day of October, 2025 Requested by: Scott Blashka, Police Chief Submitted by: Dale A. Youngquist, Village President _______________________________ Dale A. Youngquist, Village President _______________________________ Attest: Darla M. Salinas, Village Clerk $1,534,655.77 WHEREAS, the disbursements are categorized below & the detail is attached: Pending: General Fund 243,702.17$ Special Revenue Fund 67,252.68$ Debt Fund -$ Capital Projects Fund 48,029.59$ Water Fund 202,659.44$ Sewer Fund 133,195.07$ Stormwater Fund 423,268.23$ Trust & Agency Fund 1,872.50$ Special Processed Payments 414,676.09$ Total: 1,534,655.77$ Requested by: Jeremy Searl, Finance Director Submitted by: Dale A. Youngquist, Village President Dale A. Youngquist, Village President Attest: Darla M. Salinas, Village Clerk RES #251013-6 EXPENDITURES NOW, THEREFORE BE IT RESOLVED, the Village of Fox Crossing Board of Trustees hereby authorizes the above expenditures to be paid by the Finance Department with the exception of none. Adopted this 13th day of October, 2025. WHEREAS, the Village of Fox Crossing has outstanding invoices totaling: For Accounts Payable Period Ending: October 7, 2025 For Village Board Meeting of: October 13, 2025 REGULAR PROCESSED CHECKS AMOUNT General Fund $243,702.17 Special Revenue Funds $67,252.68 Debt Fund $0.00 Capital Projects Fund $48,029.59 Water Fund $202,659.44 Sewer Fund $133,195.07 Stormwater Fund $423,268.23 Trust & Agency Fund $1,872.50 Total Bills for October 13, 2025 $1,119,979.68 SPECIAL PROCESSED PAYMENTS CHECK # PAYEE DEPT. /PURPOSE AMOUNT Village Specials 9/14-10/7/2025 **See Attached Listing** $114,710.98 ACH Employee Benefits Corp 9/22-10/7/25 Flex Spending Claims $5,209.12 ACH North Shore 9/30/2025 Deferred Comp $1,450.00 ACH WDC 9/30/2025 Deferred Comp $6,895.82 ACH Elavon 10/7/2025 CC Fees $318.46 54988-54989 Payroll 9/25/2025 Payroll $173.63 ACH Payroll 9/25/2025 Payroll $204,616.48 ACH Payroll 9/25/2025 Taxes $81,301.60 Total Special Processed Payments $414,676.09 GRAND TOTAL $1,534,655.77 ` VILLAGE OF FOX CROSSING 2000 Municipal Drive Neenah, WI 54956 EXPENDITURE SUMMARY