Agenda 10-12-26 MINUTES (2)

VILLAGE OF WYOCENA BOARD MEETING WYOCENA COMMUNITY CENTER MONDAY – October 12, 2026 – 6:00 P.M. AGENDA CALL TO ORDER: Village President, Kim Bauer called the meeting to order at 6:01 p.m. PLEDGE OF ALLIEGANCE ROLL CALL President, Kim Bauer; Trustees: Owen Landsverk, Rebecca Sersch, Doug Rose, David Morrison, Courtney York, Rusty Schiradelly . Also present: Village Clerk/Treasurer, Cyndi Heller; Deputy Clerk, Lindsay Bishop; Public Works Foreman, Henry DeBoer, Wyocena Fire Chief, Brian Lemanczyk Guest Attendees: Shawnee, Sterling, Mike Kalkovich, Tim & Connie Webster and Kathy Morrison. RECOGNITION OF VISITORS: NONE APPROVAL OF MINUTES: September 14, 2026 Meeting Minutes. Motion to approve minutes by Owen Landsverk, 2nd Rebecca Sersch. Motion carried by unanimous voice vote. REPORTS 1. Library Report: No report. See discussion under new business. 2. Police Chief’s Report: None 3. Fire Chief’s Report: Construction fence has been placed around the construction site. 4. Public Works Foreman’s Report: • Place “No Parking” signs on Skare Rd – vehicles parking over our infrastructure. North side to south. 2 signs in middle by steep ditch. Motion to approve placement of no parking signs made by Rusty Schiradelly, 2nd Courtney York. Motion carried by unanimous voice vote. • Concrete formed up for shed by FD • Will be working on winterizing everything including plows and tires ready. Maintenance on trucks. Brush collecting and street sweeping. • Renew WPDS permit-compliance is good. 5. Clerk/Treasurer’s Report: a. New 2027 solid waste schedule is out and put on the Village web page. b. Review vouchers and deposits from 9/1/26 through 9/30/26. Vouchers = $56,771.58, deposits = $ 17,375.05. Balance in checking is $17,594.31. Balance in Money Market account is $969,092.83 Motion Voucher: 1st Owen Landsverk, 2nd Rebecca Sersch, 3rd Rusty Schiradelly, Motion carried by unanimous vote. OLD BUSINESS • New water meter installation update: 48 water meters remaining to replace; 38 disconnect notices sent out. Can use old system for remaining meters that have not been changed out. 1. Update on Fire Department remodel/rebuild pre-construction meeting and contracts: a. Place “No Parking” signs on W Franklin when Columbus is barricaded for Grande truck traffic. b. Give advance notice to clerk in order to contact Grande in advance for them to let the truck drivers know. c. Public discussion on cost, why referendum was not needed. i. Loan is a long-term loan. Not a short term loan. ii. Loan is for up to 2.8 million. Contract for remodel with McKee is for 2.1 Million. This is a 20-year amortization loan with a 5 year variable interest rate (every 5 years they adjust the rate). First 2 years are interest only loan. iii. We have applied for a 1 Million grant. Awards will be announced in March of 2027. If awarded the grant, we will receive the funds in Sept of 2027. iv. Board will be working on budget this next month to see what the cost to each landowner will be. Looking at adding to utility bill so it breaks it down into 4 separate payments each year. 2. Police Dept Request: a. Post position openings on Wilinet for PT officer and/or explore possibility of sponsoring academy cadet. Larry Harkey, Chief of Police is on leave of absence until Nov 1st. b. Ask Rio to cover, furnish car, 1hr day while Chief is on LOA. Does this require abolishing our PD in order to enter into a contract? No motion made. No changes made. 3. Pardeeville Are School District Referendum informational meeting is October 22nd at 6:30 pm here in the community room. 4. Reminder: Large item pick up date is scheduled for October 20, 2026. 5. Bank First Approval: “Resolution approving borrowing up to $2,800,000.00 from Bank First, N.A. for a 5-year term and levying an irrepealable tax to repay this obligation and authorizing Village President and Village Clerk/Treasurer to sign any and all necessary loan documents.” Motion made to approve the above language for the Bank First loan was made by Owen Landsverk, seconded by Rebecca Sersch; Roll call Rusty Schiradelly- yes, Doug Rose – yes, Courtney York- No, Rebecca Sersch – yes, David Morrison – yes, Owen Landsverk – yes, Kim Bauer – yes. Motion carried by majority voice vote. NEW BUSINESS 1. Halloween date and hours for trick-or-treating. Oct 31, 4-7 p.m. Fire Dept available? Yes, coverage on 4 intersections 2. Discuss future of Library. Set up joint meeting with Library Board if needed. After discussion, motion to discontinue library made by Owen Landsverk, seconded by Doug Rose. Motion carried by unanimous voice vote. 3. Room Rental Agreement: • Clarification on set up/clean up – add times? Not discussed. Review at next board meeting. • Updating physical damage to include “or any missing equipment/items” on pg 2 to cover TV rental equipment and kitchen supplies. • Add rule: “No glitter or confetti smaller than a penny” to the agreement. Motion made to update the verbiage on the room rental agreement made by Rusty Schiradelly, seconded by Kim Bauer. Motion carried by unanimous voice vote. 4. Approval of new TV rental agreement. After discussion, will table until next board meeting. 5. Midwest Fiber Networks Permit request (installation of fiber optic cable). Plans distributed. No excavating from Nov 1 – April 1 so they would like the permit in April but are requesting the plans be reviewed now. They will probably need until October 2027 to complete the work. Permit is for 30 days ($25). They will request for an extension. Do we charge additional monies for extensions? Not specified in ordinances. Update ordinance verbiage to include cost of extension. Review with ordinance committee. 6. Declaration to adopt November as “Wild Game Meat Donation” Month. See documents. After discussion, no motion made. 7. Review Budget planning meeting notes. These items have not yet been discussed with finance committee. Next Financial meeting will be Monday, October 26 at 5 pm. • Water rate increase • Sewer rate increase • Public Fire rate increase • Gym rental rates 8. Discuss Ordinance amendments: Bring all requested ordinance changes to Ordinance Review Committee. Schedule a meeting. No discussion made until Ordinance committee reviews and brings suggestions to the Board. Chapter 1: General Provisions • Discuss Changing 1.08 Authorization of Use of Citation: Change to include Director of Public Works. Chapter 9: Public Utilities • Discuss changing 9.09 (e) Village Administrator Clerk-Treasurer to Director of Public Works • Discuss changing 9.09 (f) Village Administrator Clerk Treasurer to Director of Public Works • 9.19 (a) Violations: states the “Director” (of Public Works) shall serve written notices. Propose to add “Director” to section (b) Citations for Violations to include “and/or the Director of Public Works”. BOARD COMMENTS: Items for next Board meeting. Budget review, TV rental agreement, ordinance review ADJOURNMENT: Motion to adjourn at 6:58 p.m. made by Doug Rose, Seconded by Rusty Schiradelly. Motion carried by unanimous voice vote.