10-9-2023-Board-Minutes

VILLAGE OF WYOCENA VILLAGE BOARD MINUTES MONDAY, OCTOBER 9, 2023 Call to order: Village President Kim Bauer called the meeting to order at 6.00 p.m. Pledge of Allegiance Roll Call: President Kim Bauer, Trustees: Paul Crary, Owen Landsverk, Doug Rose, Rebecca Sersch, and Rusty Schiradelly. Also present: Administrator/Clerk-Treasurer Lori Kratky, Public Works Foreman Ramsey Bobzin, Rio Ambulance Representative Nikki Manthey and property owner Kevin Hamm. Absent Board Trustee: Kathy Morrison Proof of Posting: Village Clerk posted the agenda for the October 9, 2023 Village Board meeting on the bulletin board at the Wyocena Community Center, Wyocena Post Office, Wyocena Library entrance, and the Village website on Thursday, October 5, 2023. Recognition of Visitors: Nothing to report. Minutes: Motion by Landsverk, second by Rose, to approve the September 11, 2023 Village Board minutes. M.C. with Bauer abstained. Reports: Library Report: A written report was given to the Board. 1) Library Request To Use Multi-Purpose Room With Fees Waived and To Have Commuity Center Pine Tree Lights: Motion by Crary, second by Rose, to approve the library request to use the Multi-Purpose Room on November 25, 2023 with fees waived and to allow the library to place LED lights on the pine tree, near the Community Center Washington Street entrance, as stated in the request form. The tree lights will be on, dusk to dawn, from the time of the tree lighting event on November 25, 2023 until January 2, 2024. M.C. Police Chief’s Report: A written report was provided. Crary questioned when the police grant period ends; the current grant period ended September 30, 2023. Kevin Hamm arrived at 6:04 p.m. Fire Chief: No representative was present. No report was received. Ambulance Update: A written report was provided; Nikki Manthey offered a verbal explanation of the report. Public Works Foreman’s Report: A written report was provided. No questions were asked. Administrator Report: Kratky informed the board of the following items: 1) Large item garbage removal will be October 10, 2023. 2) There will be a Special Board Meeting the end of October to discuss budgets. Treasurer Report: Kratky presented the following vouchers for approval. Motion by Landsverk, second by Schiradelly, to approve the following vouchers: Roll Call: Sersch – yes, Crary – yes, Landsverk – yes, Bauer – yes, Rose – yes, Schiradelly – yes. M.C. Alliant $5,420.73 Miller & Miller $434.00 Amazon $12.14 Portage Lumber $78.74 Associated Appraisal $256.39 PSC of WI $95.92 Auto Value $1.80 Sargents Equipment of WI $72.14 Bell Ford $169.95 Securian Financial $18.58 Cintas $168.72 Securian Financial $73.66 Col Cty Highway $933.77 Spee Dee Delivery $108.77 Consolidated Electrical $42.04 Steinhorst Tree Service $10,800.00 CT Labs $1,186.00 TNT Sharpening $31.00 Delta Dental $287.49 US Cellular $120.46 Delta Dental $32.00 Wyocena Water & Sewer $984.53 Delta Dental $106.24 Frontier $639.28 General Engineering $95.00 General Fund $13,970.63 Gordon Flesch $66.00 Library $306.75 Lexipol $2,332.40 Water Fund $874.47 LRS $220.00 Sewer Fund $1,190.25 Unfinished Business: None New Business: Fire Department Application: Motion by Crary, second by Sersch, to approve Todd Bateson’s application for the Fire Department. M.C. Helping Hands Request To Use The Community Room: Motion by Crary, second by Sersch, to approve Helping Hands’ request to use the Community Room on April 17, 2024 with fees waived, as stated in the request form. M.C. Review Ordinances Regarding 350 S. Jefferson Street Property Division: A list of ordinances the property division would violate was provided to the board at the September meeting. Motion by Crary, second by Bauer, to table the topic until the board can study the ordinances more. M.C. Property Owner Request To Have the Village Pay the Cost to Extend Sewer Service to 112 Old STH 16 East: Kevin Hamm explained he has signed a contract with Dollar General to purchase the northern end of his parcel. Dollar General is requiring village water and sewer services; the nearest sewer main to the property is approximately 435 feet +/-. Hamm stated Dollar General will submit a certified survey map showing the details, like retention pond(s) location, etc, when requesting the parcel division. Hamm would like the village to pay to extend the sewer service to the property. Discussion followed. Motion by Crary, second by Schiradelly, to have the property owner, as the developer, pay to extend the water and sewer mains to the property, and to have all installation coordinated with the village employees and engineer. M.C. Decision Regarding Tree Grant: Kratky questioned where the board would like two trees planted and what species of trees would they prefer. Kratky reminded the board that when the grant was confirmed the plan was to place two trees in the Lovers Lane park, where the flag pole had been, however, the board had given MaDonna Struck until the October 9, 2023 Village Board meeting to present a new flag pole and memorial plan to the board for approval. No plans have been received. Tree species that board members mentioned they like are: Maple, Chinese Elm, Honey Locust, and Lyndon Tree. Kratky reminded members of grant regulations denying certain tree species, including Maple trees, and of the tree size consideration due to location. Motion by Crary, second by Sersch, to have the village employees work with grant regulations, as well as tree species availability, to determine the location and species to plant. The location may include Lovers Lane park as previously discussed. M.C. ATV Ordinance 10.42(d)(2) Amendment: Motion by Crary, second by Sersch, to amend the ATV ordinance 10.42(d)(2) as presented and posted, to complete the first reading of the amended ordinance, to waive the second reading of the ordinance, and to have the third and final amended ordinance read at the next Village Board meeting. Roll Call: Crary – yes, Landsverk – yes, Bauer – yes, Rose – yes, Schiradelly – yes, Sersch – yes. M.C. Police Department Lexipol Contract: Kratky explained that Lexipol will digitize police procedures and policies. Lexipol services are reimbursed, up to $2,500 per year, by the insurance company the village uses. Motion by Crary, second by Schiradelly, to approve the contract to join Lexipol. M.C. Review/Decide Borrowing Projects: Projects and purchases to be considered for inclusion in borrowing were prioritized as follows: purchase a new portable radio for the police department, replace Polk Street, update existing water and sewer utility hardware and software, replace one of the village lawn mowers, and other projects and purchases as financially feasible. Motion by Crary, second by Landsverk, to borrow approximately $300,000, with a three year term, with the first payment to be in 2024. Roll Call: Landsverk – yes, Bauer – yes, Rose – yes, Schiradelly – yes, Sersch – yes, Crary – yes. M.C. 2024 Budgets: Kratky asked if the board had any comments, questions, or concerns regarding the draft budgets they have received. Motion by Bauer, second by Schiradelly, to approve including $5,000 in the 2024 budget for a new portable police radio. All budgets will be reviewed at the October 23, 2023 Special Board meeting. Roll Call: Landsverk – yes, Bauer – yes, Rose – yes, Schiradelly – yes, Sersch – yes, Crary – yes. M.C. Board Comments: The next Village Board meeting will be October 23, 2023 at 6:00 p.m. Adjournment: Motion by Crary, second by Schiradelly, to adjourn at 7:24 p.m. M.C. Lori Kratky, Village Clerk