Packet

Call Meeting To Order: Roll Call Approval Of Agenda Approval Of Minutes: April 13, 2026 Minutes 4.13.26 MINUTES.PDF Comments From The Floor (Please be advised per State Statute Section 19.84(2), information will be received from the public. The comments made must remain respectful. The Chief Presiding Officer has the right to end an individual’s time should an individual become disrespectful. It is policy of the Village that each individual may receive up to two (2) minutes to speak. More time may be granted by the Chief Presiding Officer. There may be limited discussion on the information received, however, no action will be taken under Comments from the Floor). New Business: Consider And Possible Action The Following Items; Retirement Of Treasurer Treasurer/Finance Director Job Description & Posting VILLAGE FINANCE DIRECTOR.PDF VILLAGE_UTILITY FINANCIAL MANAGER.PDF Village Purchasing Policy PURCHASING POLICY.PDF 2027 Budget Adjournment 1. 1.I. 1.II. 2. 2.I. Documents: 3. 4. 4.I. 4.II. Documents: 4.III. Documents: 4.IV. 5. OFFICIAL NOTICE AND AGENDA Finance & Administration Committee Pardeeville Village Hall – Board Room 114 Lake Street, Pardeeville, WI 53954 Monday, April 13, 2026 – 6:00 PM 1. Call meeting to order: Angie Engelmann called the meeting to order at 6:00 p.m. 1.1. Roll Call Angie Englemann (by phone), Tommy Nakielski, Mary Percifield, Linda Arikin Staff – Kim Bradley (clerk), Julie Reis (treasurer) 1.2. Approval of Agenda Motion to approve agenda by Tommy Nakielski, second by Linda Arkin. Voice Vote. Motion Carried. 2. Approval of Minutes – January 21, 2026 Motion to approve minutes by Angie Engelman , second by Tommy Nakielski . Voice Vote. Motion Carried. 3. Comments from the Floor - (Please be advised per State Statute Section 19.84(2), information will be received from the public. The comments made must remain respectful. The Chief Presiding Officer has the right to end an individual ’s time should an individual become disrespectful. It is policy of the Village that each individual may receive up to two (2) minutes to speak. More time may be granted by the Chief Presiding Officer. T here may be limited discussion on the information received, however, no action will be taken under Comments from the Floor). None. 4. New Business: Consider and possible action 4.1. Updated fee schedule Brief discussion. Angie Englemann made a motion to approve the 2026 Fee Schedule, Second by Linda Arkin. Voice Vote. Motion Carried. 4.2. Public Works Hiring Brief discussion. Angie Engelmann made a motion to approve the hiring for public works, second by Tommy Nakielski. Voice Vote. Motion Carried. 5. Adjournm ent Tom m y Nakielski m ade a m otion to adjourn at 6:19 p.m ., second by M ary Percifield. Voice Vote. M otion Carried. Angie Engelmann, Committee Chair Committee Members: Angela Engelmann, Tom Nakielski, Mary Percfield, Linda Arkin; The Village Hall is fully accessible. If you require additional assistance, please contact the Village Office (Phone 608-429-3121) 48 hours prior to the meeting. This is a public meeting. As such, all members or a majority of the members of any given Village Committee, Commission, or Board may be in attendance. While a majority of any given group may be present, only the above Board will take official action based on the above agenda. Finance Director/Treasurer Position Description Village of Pardeeville Forward: The position is responsible for the financial management, oversight, and reporting for all fiscal activities of the Village of Pardeeville, and subsidiary funds. Principal duties include oversight of the general ledger, accounts payable/receivable, debt administration, assistance with budget preparation, cash flow management, tax collection, payroll, preparing the general ledger and financial statements for the annual financial audits, oversite and completion of all Village Treasurer duties, and preparing accurate regulatory reports, monthly financial statements, cash flow, and performance reports. The Finance Director is a key member of the Village administrative team, supporting staff with budget and financial expertise and providing monthly reports and presentations to the Village Board as well as periodic interaction with Village committees and commissions. The Finance Director will engage daily with senior management and elected/appointed officials. Education/Experience Requirements: Associates Degree in Accounting, Finance, or a related field and a minimum of two years’ experience performing an accounting or financial management/analysis. A Bachelor’s Degree in Accounting, Finance, Business Administration is desired. CMA or CPA certification and direct experience in municipal budgeting, utility accounting/finance, and/or municipal fund accounting/finance are highly desired. Duties: • Expert knowledge of monthly and annual accounting and financial reporting cycles. • Expert knowledge of general ledger activities, account reconciliation, and financial statement preparation. • Ability to develop expert knowledge of utility and municipal budget, finance, reporting, and compliance. • Demonstrated ability to create, modify, and manipulate complex financial spreadsheets to track, model, and analyze data. • Ability to apply advanced mathematical skills common in financial management and forecasting. • Ability to lead and complete advanced financial and office automation projects. • Ability to operate and troubleshoot specialized financial software and office equipment. • Cash receipting, accounts payable, accounts receivable, utility billing, and oversight over these duties when delegated. • Demonstrated ability to communicate clearly, both verbally and in writing, with customers/public, co‐workers, elected/appointed officials, regulatory authorities, and industry peers. • Ability to interact tactfully and effectively with utility customers/public, coworkers, municipal officials, and regulators under difficult and sometimes confrontational circumstances. • Ability to apply sound logic, reason, and good judgment in making management decisions and financial recommendations to co‐workers and policymakers. • Ability to understand and carry out instructions furnished in written, oral, or diagram form. • Other duties as assigned. Village/Utility Financial Director Village of Pardeeville Receive bank statements and record interest into appropriate accounts to make sure they balance with the statement received. Record interest earned Local Government Investment Pool (LGIP) in system and enter into computer system and enter manually in binders Accounts payable Receive bills on a daily basis. Look up vendor number and code to correct general ledger number. Create vouchers for each bill. Enter into accounts payable program. Print checks and make copies of checks to attach with the invoice File invoices Print report for finance and personnel and village board meetings Accounts Receivable miscellaneous billing Receive miscellaneous billings from Director of Public Works, Village Clerk or Utility personnel. Invoice information goes into the excel spreadsheet under invoices and invoice worksheet Create receivable invoices Mail 2 copies to the customer and keep one for the office. When the payment comes back, mark in the MISC 2019 book and give to Village clerk to be posted to correct receivable account. Health Insurance When we have new employees hired, make sure they are entered into the ETF website for health insurance. Pay monthly health insurance bill into the ETF website. Prepare Year end system closing- payables, receivables, general ledger Enter job orders for the inventory for the electric, water and sewer employees into the general ledger account. Assist with auditors and requests for more information on a daily basis at the end of the year for information Website Create and update website on a daily basis. Make sure agendas, minutes and job postings are done on a daily basis (even from home as needed) MISCELLANEOUS All other duties as assigned Order office supplies Journal entries to be prepared monthly as needed PSC Annual Audit Answer emails